Panasonic WORKIO DP-8035 Operating Instructions Manual Download Page 86 | Manualshive

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86

Advanced Facsimile Features

■

Printing Out a Confidential Document

Confidential Mailbox

After you have been notified that someone has transmitted
a confidential document to your machine's mailbox, use
the following procedure to print the confidential document.

5

Password
(4-digit)

1

BERLIN

ANTARTICA

2

NOTE

1. The confidential file will be erased automatically after being printed, even if the setting of Fax Parameter

No. 042 (

Conf. File Save

) is changed to "

Valid

". (See page 169)

• If you make a mistake, press

Clear

key

to delete entries one digit at a time.

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Summary of Contents for WORKIO DP-8035

Page 1: ...etting to Know Your Machine Facsimile Features Internet Fax Features Advanced Facsimile Features Advanced Internet Fax Features Setting Your Machine Printout Journals and Lists Problem Solving Appendix Before operating this machine please carefully read this manual and keep this documentation in a safe place for future reference Illustration shows optional accessories that may not be installed on ...

Page 2: ...7ZB The following Operating Instruction manuals are included with this machine Please refer to the appropriate manual and keep all manuals in a safe place for future reference If you lose a manual contact an authorized Panasonic dealer Operating Instructions For Setting Up This manual contains essential information for setting up the machine Accessories Operating Instructions For Basic Operations ...

Page 3: ...h Panel are depicted as xxx Ex Press the Start key and select Mode Settings Press Hard Key Touch any Button Input numbers with keypad Number of copies etc Dialling etc Input text with keyboard AFRICA ASIA AMERICA ANTARTICA APOLLO BERLIN BRAZIL Go to next step Go to next step below Getting to know your machine before starting When sending receiving document s with FAX When sending receiving documen...

Page 4: ... the Transmission Direct Transmission 20 Rotated Transmission 22 2 Sided Transmission 22 On Hook Dialling 24 Receiving Documents 26 Automatic Reception 26 Manual Reception 26 Print Reduction Setting 27 Substitute Memory Reception 27 Duplex Print 27 Timer Controlled Communications 28 General Description 28 Deferred Transmission 28 Deferred Polling 30 Batch Transmission 32 General Description 32 Rea...

Page 5: ...t Mail Reception 51 Sending a Document to a PC via LAN 51 Internet Relayed Transmission 51 Setting the Internet Parameters 52 Basic Parameters 52 User Parameters Internet Parameters 54 Sending Documents 56 Manual Email Addressing 56 Multi Email Station Addressing Broadcasting 58 Change the File Format and File Name 60 Searching and Editing the Address Book 62 Ledger Size Document Transmission 64 U...

Page 6: ...n 100 Receive to Memory 102 General Description 102 Setting Receive to Memory Password 102 Setting the RCV to Memory 104 Printing Documents 104 PIN Code Access 106 General Description 106 Selecting the Access Method Prefix or Suffix 106 Dialling with a PIN Code 108 Selective Reception 110 General Description 110 Setting the Selective Reception 110 Department Code 112 General Description 112 Activa...

Page 7: ...rd Using Document Distribution System 144 General Description 144 Setting Fax Forward Using DDS 144 Relayed Transmission 146 General Description 146 Relay Network 147 Setting Up Your Machine as an Internet Relay Station 149 Setting Up Your Machine for Relayed Transmission 150 Sending via Internet Relay 152 Sending from a PC to a G3 Fax Machine 156 Printouts and Reports 158 Setting Your Machine Adj...

Page 8: ...mmunication Journal COMM JOURNAL 176 Address Book List 178 Group and Program List 180 Fax Parameter List 182 Problem Solving Troubleshooting 184 Information Code 186 Power Failure 190 Checking the Telephone Line 191 Verification Stamp 192 Appendix Index 194 ...

Page 9: ...100Base TX Ethernet Hub Ethernet LAN Cable 10Base T 100Base TX Not included Telephone Jack Telephone Line Jack Plug one end of the telephone line cable into the telephone jack supplied by the telephone company and the other end into the LINE jack on the left side of the machine Refer to Setting the Dialling Method See page 160 External Telephone Jack You can connect an additional standard single l...

Page 10: ... trouble occurs No paper in the selected tray Toner has run out Paper has misfed etc Active LED Green Lights when the received Fax message is in memory Blinks when machine is active Used to select the Fax Email mode On Line Indicator Blinks When sending or receiving Fax Email communication Used to switch the machine into energy saving mode For more details see the Operating Instructions For Basic ...

Page 11: ...for manual number dialling entering phone numbers and numerical entries key Used to temporarily change the dialling mode to Tone when Pulse mode is set Used to enter a pause when entering or to redial the last dialled number email address Used to separate the Sub Address from the telephone number when dialling or to access some features of your PBX See page 94 Used to start On Hook Dialing or to i...

Page 12: ...below Polling Advanced Communication See next page Select Mode See next page Edit File Mode See next page Print Out See next page BASIC MENU See page 16 1 Send Mode Memory Direct 2 2 Sided Original 3 Completion Notice 4 Get Email 5 File Type and Name 6 Communication Status 7 Verification Stamp DEFERRED COMM 1 Deferred Transmission See page 28 2 Deferred Polling See page 30 2 3 4 5 6 7 1 MODE SETTI...

Page 13: ...ive to Memory See page 102 6 Delivery Notice See page 48 EDIT FILE MODE 1 File List See page 118 2 Deleting a File See page 122 3 Adding Documents See page 126 4 Changing the Start Time Station See page 120 5 Printing Out a File See page 124 6 Retry an Incomplete File See page 128 PRINT OUT 1 Printing a Transaction Journal See page 174 2 Printing a Program List See page 180 3 Printing an Individua...

Page 14: ...smits the remaining original s in the ADF during the same phone call Documents can be quickly scanned and stored in memory before transmission This feature allows you to send documents to multiple destinations without having to scan the same documents over again It also allows you to retrieve your original s immediately without having to wait for the fax transmission to complete In addition to mem...

Page 15: ...ears asking whether to transmit the successfully stored documents in memory or to cancel the transmission Select Yes to start transmitting or No to cancel If no action is taken within 10 seconds the machine will start transmitting the stored documents 3 The transmission of a document terminates if memory overflows when the first page is transmitted 4 The standard setting of Memory Transmission is ...

Page 16: ...atus while the call session is in progress Retrieving the Email temporarily See page 74 Change the send file type and name temporarily when sending an Internet Fax See page 60 Setting the Original size Transmitting a Document Stored in Memory See page 14 Direct Transmission See page 18 Resolution Setting Original Quality For standard originals For detailed originals For finer detailed originals Fo...

Page 17: ... by using the Platen Glass Perform step of Basic Operation See page 15 1 7 When an original is placed on the Platen Glass the message Another Original is shown 2 3 Place another original then press Start key 4 Machine will start to send 3 ...

Page 18: ... to send an urgent document however there are many files in the machine s memory The urgent document is sent immediately after the current communication is finished When you want to send a large amount of documents NOTE 1 Direct transmission cannot be used to send documents to multiple destinations 2 Memory transmission may be automatically switched to direct transmission when memory overflow occu...

Page 19: ...nly or 7 NOTE 3 Memory transmission is the default setting on the machine however it can be changed to direct transmission with the Fax Parameter No 005 Memory HOME See page 168 To cancel a choice select the same destination again Select DESTINATIONS to confirm your designated destinations See page 62 Transmission starts immediately on scanning 5 ...

Page 20: ...top 2 Save as incomp file 3 If Fax Parameter No 031 Incomplete File Save is Valid See page 169 Saves the file Deletes the file To Stop the Transmission Direct Transmission Sending Documents 1 2 Communication Stop 3 And then remove the documents Press the Stop key while the communication is in progress Do not remove the documents from the ADF ...

Page 21: ...21 Facsimile Features Print Comm Journal 4 Print Communication Journal COMM JOURNAL Transmission stops 5 ...

Page 22: ...ation XMT Fax Parameter No 078 Rotation XMT set to Invalid Letter or A4 Original Portrait Sends Receiving Station Prints on Letter or A4 Size 70 Reduction This machine has duplex SCAN PRINT capabilities 2 Sided Original on the Basic Menu 2 Sided Original ON Duplex Scan Receiving Station NOTE 1 Rotation XMT requires the use of Memory Transmission 2 Verification Stamp is disabled during Duplex Scan ...

Page 23: ...3 Facsimile Features Valid Default Position Sends with Rotated Transmission Receiving Station Letter or A4 Paper Scanning Direction Scanning Direction A4 Letter A4 Letter Set as Portrait Set as Landscape ...

Page 24: ...Ex 9 PAUSE 5551234 2 If you are using Pulse dialling and you wish to change to Tone dialling in the middle of dialling press key represented by a The dialling mode will change from Pulse to Tone after dialling the digit Ex 9 PAUSE 5551234 Sending Documents On Hook Dialling 1 or 3 You will hear a dial tone through the monitor speaker To adjust the Monitor volume see page 160 1 page only 2 ...

Page 25: ...25 Facsimile Features 5 4 Telephone number Transmission starts immediately on scanning ...

Page 26: ...occasionally for your facsimile machine Transmit Receive To receive documents manually change the Fax Parameter No 017 Receive Mode to Manual See page 168 1 2 3 4 Rings Lift the handset Remove any documents from the ADF or Platen Glass NOTE 1 If the received document is extremely long over 39 longer than the recording paper the document is divided into separate pages Overlap print 0 5 in 13 mm Rec...

Page 27: ...RCV to Invalid See page 169 Automatic Reduction Based on the document length your machine will automatically calculate the suitable reduction ratio 70 to 100 Set Parameter No 024 Print Reduction to Auto See page 169 Fixed Reduction Pre determine the reduction ratio from 70 to 100 in 1 steps a Set Parameter No 024 Print Reduction to Fixed b Set Parameter No 025 Reduction Ratio See page 169 Ex A4 to...

Page 28: ... within the next 24 hours Up to 50 built in timers can be set for deferred communication Deferred Transmission Receive Store document s in memory 1 To use the Platen Glass see page 17 or 2 5 Start time 4 digit 24 hour clock 2 Transmit 1 Calling at predetermined time NOTE To change or cancel the Deferred Communication settings see pages 120 122 ...

Page 29: ...irm your designated destinations See page 62 Document s are stored into memory A communication journal is printed if the transmission fails for any reason Ex Remote station was busy See page 176 Press Stop key to return the machine to the initial screen of the current active mode Telephone number Up to 70 stations AFRICA ASIA AMERICA ANTARTICA APOLLO BERLIN BRAZIL 6 Address Up to 1 000 stations an...

Page 30: ...nications NOTE To change or cancel the Deferred Communication settings see pages 120 122 For instruction on how to use polling without a pre programmed time see page 36 If you have set the polling password in Fax parameter No 026 Polling Password the password will appear on the display You can still change the password temporarily by overwriting it with a new one Sender Receiver ...

Page 31: ...LLO BERLIN BRAZIL 6 Address Up to 1 000 stations and or 7 4 Start time 4 digit 24 hour clock To cancel a choice select the same destination again For polling to additional destinations continue pressing the relevant keys Select DESTINATIONS to confirm your designated destinations See page 62 5 ...

Page 32: ...ansmission NOTE 1 The machine can not Batch to a file s that is are Waiting to Redial or is currently being sent but it will Batch to files that are pending to dial During memory transmission this machine searches its memory for reserved files up to 5 files to transmit to the same destination automatically batching and transmitting them in a single phone call to NY to LA to London to LA to London ...

Page 33: ...33 Facsimile Features memo ...

Page 34: ...receive documents even when set to be polled 2 Only 1 polled file can be stored in memory If you need to add document s into the same polled file see page 126 The scanned document is stored in the memory as a polled file ready for transmission upon receiving a polling request To allow other stations to poll your machine you must prepare your machine by storing a document in memory Be sure to set t...

Page 35: ... No 026 Polling Password the password will appear on the display You can still change the password temporarily by overwriting it with a new one 4 If a password is not set in the polled station you may poll the other station even though your machine has a password 5 To delete a polled file See page 122 5 ...

Page 36: ...ents from Another Station 1 BERLIN ANTARTICA 2 Telephone number Up to 70 stations AFRICA ASIA AMERICA ANTARTICA APOLLO BERLIN BRAZIL 5 Address Up to 1 000 stations and or 2 Receive 1 Call Store document s in memory To cancel a choice select the same destination again For polling to additional destinations continue pressing the relevant keys Select DESTINATIONS to confirm your designated destinatio...

Page 37: ...er station even though your machine has a password 3 4 Polling password 4 digit _ 6 If you have set the polling password in Fax parameter No 026 Polling Password the password will appear on the display You can still change the password temporarily by overwriting it with a new one Polling starts 5 ...

Page 38: ...Program Keys are useful if you frequently need to send or poll the same group of stations 1 2 5 Group Name Up to 15 characters 6 Key Name Up to 15 characters Using the Keyboard To input capital letter To input numbers and symbols mark To move the cursor _ to the left or right side To erase the character before the cursor NOTE 1 Press 03 Modify Group Dial or 04 Delete Program GRP to edit delete a G...

Page 39: ... choice select the same destination again For transmission to additional destinations continue pressing the relevant keys Select DESTINATIONS to confirm your designated destinations See page 62 To return the machine to the initial screen of the current active mode 5 Stop The group dialing is programmed ...

Page 40: ...ram Name Up to 15 characters 6 Key Name Up to 15 characters NOTE 1 Press 03 Modify Group Dial or 04 Delete Program GRP to edit delete a Group Dialling or Program Dial 2 The Group Dialling and Program Key cannot be changed or erased until the communication has finished To change or erase the settings cancel the communication first by Edit File Mode See pages 120 122 Program Keys ...

Page 41: ...ion See page 28 Advanced Communication See relevant sections in the Advanced Facsimile Features and Advanced Internet Fax Features Polling See pages 34 36 8 The program dial is programmed or 5 Press Stop key to return the machine to the initial screen of the current active mode ...

Page 42: ...outing on page 140 Route received G3 fax messages automatically to the preprogrammed Email address or G3 fax machine using the sender s fax ID code see Inbound Routing on page 140 Relay an Internet Email to a G3 fax machine via regular fax transmission see Relayed Transmission on page 146 Scan to Email To utilize the above functions your machine needs to be set up properly on your network Please c...

Page 43: ...omatically Yes Yes Relay an Internet Email to G3 fax machine Yes No NOTE 1 To function as SMTP mail server your machine s email address must include its unique Host name within your company domain This unique Host name must be registered within your network s DNS Domain Name System server Example Internet_Fax fax01 panasonic com 2 Automatically refers to immediate SMTP transfer or immediate POP3 r...

Page 44: ... Direct SMTP NOTE 1 To function as SMTP mail server your machine s email address must include its unique Host name within your company domain This unique Host name must be registered within your network s DNS Domain Name System server Example Internet_Fax fax01 panasonic com 2 By default the machine requires the IP Address of the DNS Server and prompts you to enter the SMTP Server Name If the DNS ...

Page 45: ...he Default Gateway TCP IP Address of the DNS Server if not available see note 2 Email Address of your machine see note 1 Name or IP Address of the Default SMTP mail server POP Server Name or IP Address POP User Account Name POP Password Email Transmission from your machine to a PC Email Reception from a PC to your machine ifaxuser fax01 panasonic com SMTP01 panasonic com SMTP Mail Server POP02 pan...

Page 46: ...16 LDAP Search Base 17 Host Name 18 Default Subject 19 Default Domain 20 Selectable Domains 1 6 2 7 3 8 4 9 5 10 21 Remote Password 22 Relay XMT Password 23 Manager s Email Address 24 Insert Email Text 25 Relay Domains Domains Authorized for Relay Transmission 1 6 2 7 3 8 4 9 5 10 26 Community Name 1 27 Community Name 2 28 Device Name 29 Device Location NOTE 1 Items in Bold depict information obta...

Page 47: ... Default Subject The information to be added to the Subject Line for all outgoing emails Up to 40 characters 19 Default Domain Specify the Domain Name up to 50 characters to be added to frequently used or incomplete outgoing email addresses i e yourcompany com 20 Selectable Domains Enter up to 10 Domain Names that can be selected during Manual email addressing Up to 30 characters 21 Remote Passwor...

Page 48: ...must request a Message Disposition Notification when sending the message itself to a device supporting this notification function Several email applications such as Eudora and Outlook Express support and are able to respond to the delivery confirmation notification sent from the Internet Fax As well as send a request for notification to the Internet Fax by email applications that support MDN Messa...

Page 49: ...e from the Internet are permitted into the corporate intranet and corporate network administrators are extremely unwilling to open the firewall for other incoming services since each opened path represents additional potential security threats This makes Direct SMTP attractive because it can operate throughout the organization s Intranet Direct SMTP Internet Mail Reception Your machine allows you ...

Page 50: ...oneous mail may take a long time to return 20 to 30 minutes depending on the destination location traffic on the network or LAN system configuration 3 Depending on the Mail Server it is also possible that erroneous mail is not returned at all Therefore when transmitting important or time sensitive documents it is recommended that you follow up with a telephone call to confirm reception 4 Documents...

Page 51: ...e pages Internet Mail Reception When transmitting a document to an email address the following instructions are sent as text message in addition to the TIFF F formatted image file An Image data in TIFF F format has been attached to this email You can download the TIFF F Image Viewer from the following URL address http panasonic co jp pcc en Note If the document s being sent are in the PDF format t...

Page 52: ...ters must be pre programmed into the machine TCP IP Address TCP IP Subnet Mask TCP IP Default Gateway EMAIL Address SMTP Server Name or IP These parameters are in the General settings See the Operating Instructions For Setting Up 1 2 5 8 To return the machine to the initial screen of the current active mode ...

Page 53: ...rnet Fax Features 3 4 Input Password 8 digits alpha numerical alphabet case sensitive numbers symbols _ and SPACE 6 Select the desired parameter 7 To set another parameter to return to step 6 Email Address 5 8 ...

Page 54: ...id in advance See page 173 10 POP Server Name The name of the POP Mail Server with Port Number Up to 60 characters See Note 11 POP Server IP IP Address of the POP Mail Server with Port Number 12 POP User Name User Name assigned to your machine Up to 40 characters 13 POP Password Password assigned to your machine Up to 10 characters 15 LDAP Server Name The name of the LDAP Server with Port Number U...

Page 55: ...Relay Station used exclusively for G3 relay purposes Up to 10 characters Following characters are not available for the Relay XMT Password When you set this Parameter change the setting of Fax Parameter No 142 Relay XMT to Valid in advance See page 171 37 Manager s EMAIL Addr Department Manager s Email Address for notification of all Internet relayed transmissions for supervision and cost control ...

Page 56: ... the character then re enter the correct character Ex abc panasonic com Enter the User portion of the email address and press OK The machine will complete the email address with the Default Domain preprogrammed in the User Internet Parameters i e will add panasonic com to the email address Ex abc panasonic com world service com mgcs co jp abc net wxy com If you want to send to a different Domain c...

Page 57: ...sabled if multiple stations are set The original s are stored into memory with a file number Then starts the email transmission If the transmission fails an error response is delivered from the mail server and is printed on this machine The error mail including an error message and an image of the first page of the transmitted document is received See page 68 For instructions on how to cancel the ...

Page 58: ...he required 5 Basic Internet Parameters may have been omitted in the User Internet Parameter s See page 54 2 The Unit will accept a combination of email addresses and PSTN dialling numbers PANASONIC QUALITY DEPT 6a Address Up to 1 000 stations 6b panasonic com world service com mgcs co jp abc net wxy com or Email address Up to 70 stations To cancel a choice select the same destination again For tr...

Page 59: ...sabled if multiple stations are set 7 The original s are stored into memory with a file number Then starts the email transmission If the transmission fails an error response is delivered from the mail server and is printed on this machine The error mail including an error message and an image of the first page of the transmitted document is received See page 68 For instructions on how to cancel th...

Page 60: ...al s are stored into memory with a file number Then starts the email transmission If the transmission fails an error response is delivered from the mail server and is printed on this machine The error mail including an error message and an image of the first page of the transmitted document is received See page 68 For instructions on how to cancel the transmission see page 20 When sending from the...

Page 61: ...70 stations PANASONIC QUALITY DEPT Address Up to 1 000 stations To cancel a choice select the same destination again For transmission to additional destinations continue pressing the relevant keys Select DESTINATIONS to confirm your designated destinations See page 62 or 5a 5b 8 ...

Page 62: ...s CC Carbon Copy BCC Blind Carbon Copy FROM and SUBJECT AFRICA ASIA AMERICA ANTARTICA APOLLO BERLIN BRAZIL 1 2 To set To CC BCC and FROM repeat step 2 and 3 DESTINATIONS Confirm the destinations AFRICA ASIA AMERICA ANTARTICA APOLLO BERLIN BRAZIL 1 LDAP search is a feature that searches through the address book on an LDAP Server on a network for fax numbers or Email Addresses To find out whether th...

Page 63: ...a dialog box opens asking you if you want to continue new search Select Yes to continue searching To abort the search with 100 matches select No A message appears if an error occurs while searching To add the found EmailAddress into the address book select Add to Local Enter the entry name and then select OK Select desired field button and confirm destinations PANASONIC QUALITY DEPT Address Up to ...

Page 64: ... abc net wxy com or Email address Up to 70 stations When the Select Mode LEDGER EMAIL XMT setting is set to the OFF position the transmission reduction is according to the setting of Fax Parameter No 141 LAN XMT Reduce LEDGER EMAIL XMT ON Transmits actual document size without reduction LEDGER EMAIL XMT OFF Reduces Ledger size document to B4 size or toA4 Letter before transmission According to the...

Page 65: ...etter The original s are stored into memory with a file number Then starts the email transmission If the transmission fails an error response is delivered from the mail server and is printed on this machine The error mail including an error message and an image of the first page of the transmitted document is received See page 68 For instructions on how to cancel the transmission see page 20 When ...

Page 66: ...xy com or Email address Up to 70 stations To cancel a choice select the same destination again For transmission to additional destinations continue pressing the relevant keys Select DESTINATIONS to confirm your designated destinations See page 62 NOTE 1 Before using this function install the Panasonic Document Management System and PCL Printer Driver and then set up the each software 2 Refer to Co...

Page 67: ...s printed on this machine The error mail including an error message and an image of the first page of the transmitted document is received See page 68 For instructions on how to cancel the transmission see page 20 When sending from the Platen Glass place the next original and follow the instructions described on the touch panel display ADMINISTRATOR 5 or 7a 7b Select a computer to be informed and ...

Page 68: ...nwpc31 rdmg mgcs mei co jp 172 21 22 51 The following addresses had delivery problems error nwr39 rdmg mgcs mei co jp unrecoverable error Transcript of session follows while talking to nwr39 rdmg mgcs mei co jp RCPT To error nwr39 rdmg mgcs mei co jp 550 error nwr39 rdmg mgcs mei co jp User unknown 550 error nwr39 rdmg mgcs mei co jp User unknown Original message follows Return Path fax nwpc31 rdm...

Page 69: ...69 Internet Fax Features memo ...

Page 70: ...chine is configured to receive email using SMTP protocol the email can only be received and printed unattended Figure 1 Outlook Express Inbox Sample The Subject column in the above example shows samples of email messages received on a PC from your machine and Internet FAX For your reference the above example is from Outlook Express Inbox running under Microsoft Windows If you are using a different...

Page 71: ... from the following URL address http panasonic co jp pcc en License agreement of Panasonic s TIFF F Image Viewer application You must carefully read the license agreement before installing the TIFF F Image Viewer application on your PC If you do not agree to all the terms of this agreement do not use the software and destroy all of the copies thereof You must assume full responsibility for selecti...

Page 72: ... retrieve mail from the POP server and print the email unattended Invalid Not retrieve it automatically No 148 Del POP Receive Mail Select whether the email is deleted from the POP server after it is retrieved by your machine No 149 Del POP Error Mail Select whether to delete the email from the POP server when the file attachment format is not supported 5 8 Receiving Email from a POP Server Your m...

Page 73: ...or 10 or Enter the Fax Parameter number directly from the keypad and press Set or Start key To return the machine to the initial screen of the current active mode 7 5 8 Input Password 8 digits alpha numerical alphabet case sensitive numbers symbols _ and SPACE POP Parameters are set ...

Page 74: ...erver Receiving Documents BERLIN ANTARTICA 1 2 NOTE 1 If you program a user name and password in the Program key you can receive mail from the POP server using a user name other than the name set as the user parameter 2 If the machine is in the Shutdown mode it can not wakeup when receiving Email ...

Page 75: ...75 Internet Fax Features POP Receive No New Mail 3 No New Mail POP server has not received any new mail xx New Mail s POP server received new mails ...

Page 76: ...eir POP Account Names and POP Passwords into the Program Keys They will be able to retrieve their emails by simply pressing the associated Program Key See Note 1 NOTE 1 If security is a concern and to prevent unauthorized personnel from retrieving your email from the POP server when programming the Program Key leave the POP Password field Blank By leaving it Blank the machine will prompt you to en...

Page 77: ...P Password Up to 10 characters See Note 1 8 Select whether to delete the retrieved email from the POP server Not delete Delete To return the machine to the initial screen of the current active mode 5 POP Email Retrieval Key is programmed ...

Page 78: ...gram Keys NOTE 1 If security is a concern and to prevent unauthorized personnel from retrieving your email from the POP server when programming the Program Key leave the POP Password field Blank By leaving it Blank the machine will prompt you to enter the POP Password when the Program Key is pressed to retrieve mail POP Retrieval Key ...

Page 79: ... Account Name Up to 40 characters 3 If the POP Password is not entered in the Program Key enter the POP Password Up to 10 characters POP server has not received any new email No New Mail message will be shown POP server received new email On Line LAN message will be shown and the email is printed 4 ...

Page 80: ...DP 3010 DP 3030 DP 3510 DP 3520 DP 3530 DP 4510 DP 4520 DP 4530 DP 6010 DP 6020 DP 6030 DP 8035 DP 8045 DP 8060 DP C262 DP C322 DP C354 DP C264 DP C323 DP C263 DP C213 DX 600 DX 800 UF 280M UF 312 UF 322 UF 332 UF 333 UF 342 UF 344 UF 550 UF 560 UF 585 UF 590 UF 595 UF 733 UF 744 UF 745 UF 755 UF 755e UF 766 UF 770 UF 780 UF 788 UF 790 UF 880 UF 885 UF 890 UF 895 UF 990 UF 9000 1 To use the Platen...

Page 81: ...hat optional flash memory card is installed when this function is used 5 If confidential faxes were received in the mailbox of UF 733 you cannot poll those documents The UF 733 is designed to print the received confidential document locally only 6 8 Sample CONF RCV Report When receiving the confidential fax the display shows the message and prints out the Confidential Receive Report CONF RCV REPOR...

Page 82: ...ether in the same confidential mailbox Polling a Confidential Document Confidential Mailbox After you have been informed that someone has transmitted a confidential document to a remote station s mailbox you can poll the confidential document from the remote station by following the procedure below 1 BERLIN ANTARTICA 2 5 Password 4 digit 7 If you make a mistake press Clear key to delete entries on...

Page 83: ...IN BRAZIL 6 Address Up to 1 000 stations and or To cancel a choice select the same destination again For Polling to additional destinations continue pressing the relevant keys Select DESTINATIONS to confirm your designated destinations See page 62 Choose the address except registered for Relayed Transmission 5 7 ...

Page 84: ...cument Confidential Mailbox Once the confidential document is stored in your machine it can be polled by another machine 1 To use the Platen Glass see page 17 or 2 6 Password 4 digit If you make a mistake press Clear key to delete entries one digit at a time ...

Page 85: ...g party of the confidential document and share with them the confidential code needed to poll the document NOTE The confidential file will be erased automatically after being polled If you wish to retain the confidential file even after being polled change the setting of Fax Parameter No 042 Conf File Save to Valid See page 169 6 ...

Page 86: ...o your machine s mailbox use the following procedure to print the confidential document 5 Password 4 digit 1 BERLIN ANTARTICA 2 NOTE 1 The confidential file will be erased automatically after being printed even if the setting of Fax Parameter No 042 Conf File Save is changed to Valid See page 169 If you make a mistake press Clear key to delete entries one digit at a time ...

Page 87: ...87 Advanced Facsimile Features 6 The machine will print the confidential documents 3 4 5 ...

Page 88: ...delete one or more confidential faxes stored in your machine by using the following procedure There are two types of confidential file deletions one is to delete the file individually by its Confidential Code and the other is to delete all confidential files in memory 5 Password 4 digit 1 BERLIN ANTARTICA 2 If you make a mistake press Clear key to delete entries one digit at a time Documents in th...

Page 89: ...89 Advanced Facsimile Features 3 4 5 ...

Page 90: ...90 Advanced Facsimile Features Deleting a Confidential Document Confidential Mailbox To delete all confidential files in memory 5 1 BERLIN ANTARTICA 2 No password ...

Page 91: ...91 Advanced Facsimile Features 3 4 6 All documents in the mailbox are deleted 5 ...

Page 92: ... external telephone 7 No B No C 0002 0003 Sender 1 Telephone 2013331234 number Sub 2222 Address Sender 2 Telephone 2013331234 number Sub 0001 Address Address Book Telephone Sub Number Address G3 Fax No A 0001 2222 G3 Fax No B 0002 2222 G3 Fax No C 0003 0001 If you make a mistake press Clear key to delete entries one digit at a time To cancel a choice select the same destination again For transmiss...

Page 93: ...s limited up to 20 digit Sub Addressing allows documents received by the Center Machine to be forwarded to computers on the network to Internet fax or to other fax stations Refer to Inbound Routing See page 138 ITU T International Telecommunication Union Telecommunication Standardization Sector T 30 Telecommunications standard 4 5 Sub Address Up to 20 digits 8 If you make a mistake press Clear key...

Page 94: ...NOTE 1 Sub Addr key separates the Sub address from the Telephone number and is indicated by an s in the display 2 Manual Off Hook or On Hook Dialling cannot be used with the Sub addressing Transmission To enter a sub address directly into an Address Book It is same setup of usual transmitting when using the Address Book that is preprogrammed Sub Address Telephone number Up to 36 digits include Sub...

Page 95: ... or 11 NOTE 3 The Sub address is not transmitted during Manual Redial Mode If you make a mistake press Clear key to delete entries one digit at a time To return the machine to the initial screen of the current active mode 5 9 Up to 12 stations for Favorites If 12 stations are set this screen will skip Address Book is programmed ...

Page 96: ...et is not counted in the number of pages column of the journals 2 To change the preset Fax Cover Sheet setting change the setting of Fax Parameter No 056 Cover Sheet HOME see page 170 1 To use the Platen Glass see page 17 or 2 5 Cover Sheet is attached Cover Sheet is not attached 7 The transmission of the document with a cover sheet starts ...

Page 97: ...ge From PANASONIC 201 555 1212 4 02 Page s Following This Cover Page NOTE 3 When the Fax Cover Sheet setting is set to On the Quick Memory XMT feature is disabled BERLIN ANTARTICA 3 4 Telephone number Up to 70 stations AFRICA ASIA AMERICA ANTARTICA APOLLO BERLIN BRAZIL 6 Address Up to 1 000 stations and or To cancel a choice select the same destination again For transmission to additional destinat...

Page 98: ...rd 4 digit Password Transmission Password Communications including Password Transmission and Password Reception prevents your machine from sending a fax to a wrong station or receiving a fax from an unauthorized station You can set Password Transmission and Password Reception independently or both together To use Password Transmission you must set a 4 digit transmission password in advance The pas...

Page 99: ... DP 8035 DP 8045 DP 8060 DP C262 DP C322 DP C354 DP C264 DP C323 DP C263 DP C213 DX 600 DX 800 FP D250F FP D350F UF 160 UF 160M UF 170 UF 180 UF 190 UF 260 UF 270 UF 270M UF 280M UF 300 UF 312 UF 322 UF 550 UF 560 UF 585 UF 590 UF 595 UF 650 UF 733 UF 745 UF 750 UF 750D UF 755 UF 755e UF 766 UF 770 UF 788 UF 790 UF 880 UF 885 UF 890 UF 895 UF 990 UF 9000 UF M500 To return the machine to the initia...

Page 100: ... stations and or 7 NOTE 1 You can change the setting temporarily by using MODE SETTING SELECT MODE PASSWORD XMT for each transmission To cancel a choice select the same destination again For transmission to additional destinations continue pressing the relevant keys Select DESTINATIONS to confirm your designated destinations See page 62 Transmission starts immediately on scanning To use the Platen...

Page 101: ...is checked Password is not checked 5 Using Password Reception There is no additional operation required once you set the parameter by following the procedure on page 98 The parameter cannot be set to either OFF or ON for each individual reception It is always set to OFF or ON until you change the setting 6 ...

Page 102: ...ming call until there is space available in memory This feature is used to secure all received documents by storing them into memory To print the document s received in memory the authorized operator must enter the correct password aaa bbb ccc bbb ccc aaa Memory 7 _ Password 4 digit If you make a mistake press Clear key to delete entries one digit at a time or Enter the Fax Parameter number direct...

Page 103: ...nd that optional memory is installed when this function is used 4 To return the machine to the initial screen of the current active mode 6 Input Password 8 digits alpha numerical alphabet case sensitive numbers symbols _ and SPACE Receive to Memory is set ...

Page 104: ...the password has not been set your machine will not prompt you to enter the password The document s will be printed immediately after pressing OK in Step 4 1 BERLIN ANTARTICA 2 After receiving documents with the Receive To Memory feature a Message In Memory appears on the display If you make a mistake press Clear key to delete entries one digit at a time ...

Page 105: ...ON the password cannot be changed Fax Parameter No 037 Receive To Memory will not be selectable on the LCD display If you wish to change the password set the RCV to Memory feature to OFF first Then change the password BERLIN ANTARTICA 2 4 Memory reception is programmed A Receive To Memory appears on the display 3 5 ...

Page 106: ... PIN Personal Identification Number code to get an outside line your machine can be set to prompt the user to enter a PIN code before any Dialling 1 7 For suffix code For prefix code aaa PBX PIN code Transmit PIN Personal Identification Number 4 Input Password 8 digits alpha numerical alphabet case sensitive numbers symbols _ and SPACE ...

Page 107: ...ile Features 2 3 5 8 6 Scroll or Enter the Fax Parameter number directly from the keypad and press Set or Start key To return the machine to the initial screen of the current active mode 4 7 PIN Code Access is programmed ...

Page 108: ... Code Access Dialling with a PIN Code 1 To use the Platen Glass see page 17 or 2 4 Pin Code Up to 36 digits or If you make a mistake press Clear key to delete entries one digit at a time Transmission starts immediately on scanning 5b 5a ...

Page 109: ...MERICA ANTARTICA APOLLO BERLIN BRAZIL 3 Address Up to 1 000 stations and or To cancel a choice select the same destination again For transmission to additional destinations continue pressing the relevant keys Select DESTINATIONS to confirm your designated destinations See page 62 4 ...

Page 110: ...ng machine will be compared with the last 4 digits of the telephone number programmed in each Address Book station When a match is found your machine will start receiving the document If a match is not found your machine will cancel the reception and an Information Code 406 will be recorded on the Journal aaa aaa bbb bbb Check ID Number 4 digit Programmed Telephone No 1234 ID A 1234 B XXXXX9876 Tr...

Page 111: ...our machine might not be able to receive from some models To set your ID number see page 162 4 To return the machine to the initial screen of the current active mode 6 Input Password 8 digits alpha numerical alphabet case sensitive numbers symbols _ and SPACE Select receive is set ...

Page 112: ... Code is set the Transaction Journal will be sorted by the Department Code number 001 300 when it is printed For details on how to setup the Department Codes refer to Operating Instructions For Copy Function Parameters If you wish to use the Department Code function please ask your authorized Panasonic dealer to activate this feature 1 7 Department Code aaa Department Name is printed Reception Req...

Page 113: ...csimile Features 2 3 5 8 6 Scroll or Enter the Fax Parameter number directly from the keypad and press Set or Start key To return the machine to the initial screen of the current active mode 4 7 Department Code is set ...

Page 114: ...maximum 1 To use the Platen Glass see page 17 or 2 Telephone number Up to 70 stations AFRICA ASIA AMERICA ANTARTICA APOLLO BERLIN BRAZIL 4 Address Up to 1 000 stations and or To cancel a choice select the same destination again For transmission to additional destinations continue pressing the relevant keys Select DESTINATIONS to confirm your designated destinations See page 62 ...

Page 115: ...115 Advanced Facsimile Features 3 Identification code Department Code _ 5 Transmission starts immediately on scanning 4 ...

Page 116: ...STIC 01 OK 005 018 00 05 13 XMT 5551234 MMM dd 15 10 C0044903C0000 21 OK 021 021 019 00 10 15 FWD FAX FORWARD MMM dd 18 10 C0044903C0000 6 7 TOTAL PAGES 000026 TOTAL TIME 00 15 28 02 Panafax Service NO COMM PAGES FILE DURATION X R IDENTIFICATION DATE TIME DIAGNOSTIC 19 OK 001 001 017 00 00 13 XMT 5551234 MMM dd 10 10 C0044903C0000 30 OK 011 011 045 00 08 15 XMT SERVICE DEPT MMM dd 13 10 C0044903C0...

Page 117: ...2 333 MMM dd 19 15 C0044903C0000 70 OK 001 017 00 00 13 RCV 44567345 MMM dd 10 10 C0044903C0000 PANASONIC DP xxxx HEAD OFFICE 201 555 1212 Explanation of Contents 1 Period date of this journal 2 Number of total pages transmitted received for this machine 3 Total transmitted received time for this machine 4 Department Code Number 01 300 5 Department Name 6 Number of total pages transmitted received...

Page 118: ...deferred transmission memory polling and so on After reserving the communications in memory you may need to change the settings of the communication s while it is still in memory This section describes how to use the file editing features To verify the contents follow the steps to print a file list 1 BERLIN ANTARTICA 2 5 To return the machine to the initial screen of the current active mode ...

Page 119: ...n the left of the file number 2 Communication type 3 Stored date time Date time that these files were stored 4 Executing time If the file is a Timer Controlled Communication the start time is printed in this column If the file is an incomplete file INCOMP is printed in this column 5 Number of stored page s 6 Destination Key name s Manual dialling location s FILE LIST DATE MMM dd yyyy TIME 15 00 1 ...

Page 120: ... Changing the Start Time or the Station of a File To change the start time and or stations in a communication file follow the steps 1 BERLIN ANTARTICA 2 5 Change the start time 20 30 NOTE 1 Your machine cannot delete the file while it is being sent ...

Page 121: ...ASONIC MEMORY XMT No 003 P 002 INCOMP SALES DEPT 4 Select the file If you do not need to program a timer controlled communication go to step 6 PANASONIC 5551234 6 Change the station or 7 3 To return the machine to the initial screen of the current active mode 5 A communication file is changed ...

Page 122: ...03 P002 INCOMP SALES DEPT MEM DEF XMT No 014 P001 DEFERRED COMM 22 00 TOKYO MEM DEF XMT No 018 P002 DEFERRED COMM 20 30 PANASONIC 4 Select the file or If you want to delete all files press ALL FILES with no file selected the file in progress is not deleted And then go to next step NOTE 1 Your machine cannot delete the file while it is being sent ...

Page 123: ...123 Advanced Facsimile Features 6 3 5 To return the machine to the initial screen of the current active mode 4 The file s is are deleted ...

Page 124: ... print the contents of the communication file follow the steps 1 BERLIN ANTARTICA 2 MEM DEF XMT No 014 P001 DEFERRED COMM 22 00 TOKYO MEM DEF XMT No 018 P002 DEFERRED COMM 20 30 PANASONIC 4 Select the file NOTE 1 Your machine cannot print the file while it is being sent ...

Page 125: ...125 Advanced Facsimile Features 4 3 5 To return the machine to the initial screen of the current active mode Your machine will print the file ...

Page 126: ...w the steps MEM DEF XMT No 014 P001 DEFERRED COMM 22 00 TOKYO MEM DEF XMT No 018 P002 DEFERRED COMM 20 30 PANASONIC 5 Select the file 1 or 2 NOTE 1 Your machine cannot add the document into the file while it is being sent waiting to redial or trying to send the incomplete file To use the Platen Glass see page 17 ...

Page 127: ...127 Advanced Facsimile Features BERLIN ANTARTICA 3 4 Your machine will start storing the document s into a file 6 5 ...

Page 128: ...meter No 031 Incomplete File Save to Valid in advance See page 169 To retry the incomplete file follow the steps 1 BERLIN ANTARTICA 2 MEMORY XMT No 003 P002 INCOMP SALES DEPT 4 NOTE 1 If you set Fax Parameter No 031 Incomplete File Save to Valid all incomplete files will remain in the memory To avoid memory overflow please check the memory content frequently We recommend that optional flash memory...

Page 129: ...129 Advanced Facsimile Features 3 Your machine will retry the file 5 4 ...

Page 130: ...n its auto dialer and will route the documents to the corresponding stations email address s and or telephone number s 2 If no sub address is specified then your machine tries to match the originating fax machine s Numeric ID TSI with the TSI routing within its auto dialer and will route the documents to the corresponding stations email address s and or telephone number s NOTE 1 If the originating...

Page 131: ...e Internet Fax standard To improve and robust the system Authentication through encryption based techniques are provided as a typical solution The techniques may be associated with the transmission channel such as by using Simple Authentication and Security layer SASL Some Internet Service Providers ISP take advantage of Internet mail service by providing an Authentication feature Your Internet Fa...

Page 132: ...ur machine also allows you to convert a data file from various application programs such as spreadsheet into a TIFF F format file and then transmit this file attached to an email To convert applications into a TIFF F formatted file however requires you to first download the software printer driver from the website listed below The second part requires you to install the software on your PC See the...

Page 133: ...133 Advanced Internet Fax Features memo ...

Page 134: ...Addresses before a transmission The selected User Names is printed on the Header of each page sent and on the Comm Journal When sending email the selected user name and or email address appears in the From field of the email message Email Add Sender Panasonic 2 5 1 PANASONIC 8 Sender Selection Key No 01 24 00 is assigned for User Parameter s Logo and EMAIL Address ...

Page 135: ... Set or Start key 7 9 User Name Up to 25 characters 10 Email address to be printed on the From field Up to 60 characters 4 To return the machine to the initial screen of the current active mode 11 5 8 Input Password 8 digits alpha numerical alphabet case sensitive numbers symbols _ and SPACE Sender Selection is set ...

Page 136: ...TARTICA APOLLO BERLIN BRAZIL 3 Address Up to 1 000 stations and or Telephone number Up to 70 stations NOTE 1 If you do no select a User Name the unit selects the default User Name 00 that was programmed in the User Parameters for ordinary transmission BERLIN ANTARTICA 1 2 To cancel a choice select the same destination again For transmission to additional destinations continue pressing the relevant...

Page 137: ...nasonic com 24 Panafax Engineering engneering panasonic com PANASONIC DP xxxx HEAD OFFICE 201 555 1212 Explanation of Contents 1 Sender Selection Number 01 24 2 User Name Up to 25 characters 3 Email Address Up to 60 characters Transmission starts immediately on scanning NOTE 2 If Fax Parameter No 145 Sender Selection is set to Valid you can preset up to 25 sender names You can select from the send...

Page 138: ...ress s or to Internet Fax machine s connected to a LAN as an email as well as to other G3 fax machine s over the telephone line To use this feature the Fax Parameter No 152 Sub Addr Routing and or No 153 TSI Routing must be set to Valid See pages 171 172 AAA AAA BBB BBB To Sub address 001 To ID Number 9999 Sub address 001 ID Number 9999 G3 Telephone Line LAN ...

Page 139: ... document s to the corresponding stations email address s or telephone number s No 154 Route Header FMT Use this parameter to select the type of email header to be included in the From field of each routed faxes Default setting is Origi Origi The originating fax machine s TSI will appear in the From field of the routed email Rly Stn The routing station s email address will appear in the From field...

Page 140: ...SI frame information can be programmed with each email address in Address Book numbers 2 1 5551234_ 5 or Email address Up to 60 characters Telephone number Up to 36 digits NOTE 1 and SPACE entries in the Routing TSI field are ignored by the receiving machine If you make a mistake press Clear key to delete entries one digit at a time Up to 12 stations for Favorites If 12 stations are set this scree...

Page 141: ...the initial screen of the current active mode This screen appears when Fax Parameter No 152 Sub Addr Routing has been set to Valid See page 171 If you make a mistake press Clear key to delete entries one digit at a time This screen appears when Fax Parameter No 153 TSI Routing has been set to Valid See page 172 If you make a mistake press Clear key to delete entries one digit at a time 5 8 Address...

Page 142: ... Print Forward Doc is set to Always the received fax or email will print even when the transmission is successful This feature allows all incoming faxes or emails to be forwarded to the station registered in the Address Book Once the faxes or emails are received in the memory the machine will forward the received document s to the telephone number or the email address registered in the Address Boo...

Page 143: ...r Start key PANASONIC QUALITY DEPT 9 10 NOTE 3 It is not possible to receive a document if the memory of your machine overflows or is about 95 used 4 When the Fax Forward feature is set the Manual POP Reception will not be available To return the machine to the initial screen of the current active mode 5 8 Fax Forward is set ...

Page 144: ... and then is erased from memory If the Fax Parameter No 156 Print Forward Document is set to Always the received fax or email will print even when the transmission is successful When your machine is incorporated with the Fax Communication Board DA FG600 your machine will allow Fax Forwarding to the Document Distribution System DA WR10 This function is convenient when receiving faxes or emails you ...

Page 145: ... not be available Enter the email address of the DDS Server into the Address Book Ex PANA DDS Server Document Distribution System Server 10 When you select an email address station the DDS Server confirmation request will be displayed 6 7 Scroll or Enter the Fax Parameter number directly from the keypad and press Set or Start key 11 To return the machine to the initial screen of the current active...

Page 146: ...k London Stockholm Berlin Rome G3 Fax G3 Fax G3 Fax Internet Fax Internet Fax Internet Email COMM Journal PC Local Telephone Call Initial Sending Station Relay Station End Receiving Station From your PC or your machine you can send documents to a Relay Station with the telephone number of the End Receiving Station s After the Relay Station completes its transmission to the End Receiving Station yo...

Page 147: ...g Internet Fax confirming whether the Internet Relayed Transmission was successful Any Relay activity information is sent by email from the Relaying Internet Fax to its Manager s Email Address which is programmed in the Relaying Internet Fax machine s User Parameters See pages 54 55 Figure 1 shows a sample network as seen from New York Initiating Station London and Singapore are Relay Stations con...

Page 148: ...n Relay Singapore ifax singapore panasonic co sg Tokyo 81 33 111 1234 Singapore Relay Singapore Relay sg rly singapore panasonic co sg Rome 39 6 111 1234 London Relay Hong Kong 852 23123456 Singapore Relay Sydney 61 2 111 1234 Singapore Relay London Relay uk rly london panasonic co uk Table 3 Sample Parameter and Address Book Dialling Number Table for Singapore Relaying Station Telephone Number 65...

Page 149: ... to the destination has failed 3 Relay XMT Password User s Parameter See note 3 Enter a Relay XMT Password up to 10 characters to be used for protection against unauthorized outside stations from accessing your machine to relay messages to a G3 fax machine via PSTN This password should be given out to authorized people only 4 Relay Address Auto Dialer Enter the address book station that will assig...

Page 150: ...n for Relayed Transmission Request If the Fax Parameter No 140 LAN RLY XMT Request is set to Valid you can enter the Relay Address by the following procedure 1 2 5 Telephone number Up to 36 digits 6 Station Name Up to 15 characters LONDON RLY 9 Select the Relay Station If you make a mistake press Clear key to delete entries one digit at a time ...

Page 151: ... 4 7 Key Name Up to 15 characters 8 Add to Favorites or 10 To return the machine to the initial screen of the current active mode 5 9 Up to 12 stations for Favorites If 12 stations are set this screen will skip Address Book is programmed ...

Page 152: ...rogrammed Relay Station Once you have recorded all the necessary parameters in your machine you can send a document to one or multiple G3 fax machines automatically through the Internet Relay Station The Internet Relay Station must have all the necessary parameters setup 1 or 2 To use the Platen Glass see page 17 ...

Page 153: ...x End Receiving Station 4681111234 Telephone number see note 1 Relay Station uk rly london panasonic co uk After the Relay Station completes its transmission to the End Receiving Station s your machine receives a COMM Journal from the Relay Station This Journal confirms whether the Internet Relayed Transmission was successful NOTE 1 If the Relay Station requires a special access number to get an o...

Page 154: ...elay Station completes its transmission to the End Receiving Station s your machine receives a COMM Journal from the Relay Station This Journal confirms whether the Internet Relayed Transmission was successful NOTE 1 If the Relay Station requires a special access number to get an outside line enter that access number first then press Pause key to enter a pause represented by a before entering the ...

Page 155: ...rnet Fax Features BERLIN ANTARTICA 3 4 6 STOCKHOLM ROME SG RELAY SINGAPORE SYDNEY 7 Address Up to 1 000 stations Enter only the telephone number s of the End Receiving station s Telephone number Up to 70 stations or 5 8 ...

Page 156: ...ll the required parameters Requesting a relayed transmission fill the field in your mailer that corresponds to the destination To in the following manner Sample entry sg rly 81331111234 singapore panasonic co sg PC PC LAN Mail Server Internet Internet Relay Station PSTN G3 Fax G3 Fax G3 Fax End Receiving Station Entry example Explanation sg rly Enter the Relay XMT Password It must match the Relay ...

Page 157: ...I to the TIFF converter for the Internet FAX Before sending a printing image as email from the application to the Internet FAX you have to convert the file into the format that the Internet FAX is allowed to receive and print as an email using the TIFF file creation function You also have to send that file to the Internet FAX as an attached document Ifax Mailer allows you to automatically create T...

Page 158: ...MM dd yyyy TIME 15 00 1 2 3 MODE RELAYED TRANSMISSION START MMM dd 15 00 END MMM dd 15 00 FILE NO 050 4 5 6 7 8 9 10 STN COMM KEY NAME STATION NAME EMAIL ADDRESS TELEPHONE NO PAGES DURATION NO 001 R OK STOCKHOLM 001 001 00 00 15 002 R OK ROME 001 001 00 00 15 PANASONIC DP xxxx HEAD OFFICE 201 555 1212 Explanation of Contents 1 Indication of communication mode 2 Start time of communication 3 End ti...

Page 159: ...x Features Sample Relayed Transmission Notification Email to a Manager 2 1 MMM dd yyyy Explanation of Contents 1 Email address of the sender s Internet Fax Your machine or PC 2 End Receiving Station s G3 fax telephone number s ...

Page 160: ...Dialling Method Tone or Pulse Setting the Monitor Volume 1 2 3 NOTE 1 This setting may differ depending on the each country s regulation or specification You will hear the dial tone through the speaker 1 2 5 6 or Enter the Fax Parameter number directly from the keypad and press Set or Start key Scroll ...

Page 161: ... Raise or lower the Volume 5 3 7 8 4 To return the machine to the initial screen of the current active mode 5 or Input Password 8 digits alpha numerical alphabet case sensitive numbers symbols _ and SPACE Dialling Method is set ...

Page 162: ...ocuments These parameters can be programmed via your PC by using the Configuration Editor included with the Panasonic Document Management System software CD ROM included with the machine Follow the Operating Instructions included with the Panasonic Document Management System application 6 9 Enter your Character ID Up to 16 characters and digits 10 NOTE 1 You may use to enter a character at the beg...

Page 163: ...ew number 12 7 Enter your LOGO Up to 25 characters and digits 201 555 1212_ Enter your ID Up to 20 digits Use MONITOR key to enter a space between numbers 4 To return the machine to the initial screen of the current active mode 5 9 Input Password 8 digits alpha numerical alphabet case sensitive numbers symbols _ and SPACE User Parameters are programmed ...

Page 164: ...aracters or 39611234_ Telephone number Up to 36 digits 6 Station Name Up to 15 characters NOTE 1 Press 03 Modify Station or 04 Delete Station to edit delete a address book 2 If you make a mistake use or to move the cursor beyond the incorrect number press then press Clear key re enter the new number 3 The Address Book cannot be changed or erased until the communication has finished To change or er...

Page 165: ...8 or Favorites setting To return the machine to the initial screen of the current active mode or 5a 5b Key Names are used to select destinations on the touch panel display Up to 12 stations for Favorites If 12 stations are set this screen will skip Address Book is programmed ...

Page 166: ...he table carefully Some parameters such as the Resolution Contrast and Verification Stamp parameters can be temporarily changed by simple key operation just before a transmission is made When the transmission ends however these parameters return to their preset values Home position Other parameters can only be changed by the procedure described below Fax Parameters NOTE 1 To print a Fax Parameter ...

Page 167: ...r parameter to return to step 6 or Set each setting 8 4 To return the machine to the initial screen of the current active mode 5 Input Password 8 digits alpha numerical alphabet case sensitive numbers symbols _ and SPACE Fax Parameters are set ...

Page 168: ...y area No Print Header is not printed 008 Header Format Logo ID Selecting the header format From To 009 RCV D Time Print Invalid Selecting whether the machine prints the received date time remote ID Valid percentage of reduction and page number on the bottom of each received document 012 Comm Journal HOME Off Selecting the home position of printout mode for COMM Journal Off Always Always Inc Only ...

Page 169: ...uccessfully transmitted 033 XMT Reduction Invalid Selecting whether the machine performs reduction when the transmitting Valid original is wider than the recording paper used at the receiving machine 037 Receive To Memory Enter a 4 digit password for printing the received document s in memory by using MODE SETTING SELECT MODE RECEIVE TO MEMORY When RECEIVE TO MEMORY is set to ON this parameter is ...

Page 170: ...Tray Bottom The List printout exits to the Bottom Output Tray 095 Duplex Print Invalid Selecting whether the machine performs duplex print whenA4 Letter originals Valid are received 097 Special Tray None Select up to 4 Special Trays that will not be used for printing received faxes NO 1 4 Tray 1 4 Trays plus LCT configuration One Tray must always be available for Tray 2 receiving Faxes Tray 3 You ...

Page 171: ...lecting the Character Set when receiving or sending email text English 145 Sender Selection Invalid Selecting a pre programmed sender s name and email address before each Valid transmission 146 POP Timer 0 to 60 min Setting the time interval for the machine to check for email on the POP Server 0 Does not check the POP Server for email 147 Auto POP Receive Invalid Selecting whether the machine auto...

Page 172: ...57 Transaction JRNL Invalid Selecting whether the machine sends a transaction journal to the Valid pre programmed email address 158 PC Remote Update Invalid Selecting whether the machine will accept commands from an email Valid application to a Program the Internet Parameters b Program the Address Book c Allow retrieval of the Journal 160 Default Domain Invalid Selecting whether the machine accept...

Page 173: ...essage email was read when sending an email Internet Fax This setting will be the default value for the MODE SETTING SELECT MODE 174 APOP Authentication Invalid This parameter allows you to encrypt the protocol for the POP password Valid security when connecting with the POP server 177 XMT File Type TIFF Selecting whether the document s are converted into a TIFF F or PDF PDF format when sending an...

Page 174: ... dd 20 14 0800420000000 007 408 003 00 02 14 XMT 217 MMM dd 21 17 0040440A30080 049 OK 000 001 159 00 00 07 XMT TEL XMT MMM dd 20 18 CA40462000000 050 OK 001 001 160 00 00 16 XMT TEL XMT MMM dd 20 19 C8444B0577000 CONTINUE 13 PANASONIC DP xxxx HEAD OFFICE 201 555 1212 15 14 Sample Transaction Journal Date Time File Number Communication Result OK Communication was successful B OK Batch Transmission...

Page 175: ...e stored into memory two 3 digit numbers will appear The first 3 digit number represents the number of pages successfully transmitted The second 3 digit number represents the total number of pages that were attempted to be transmitted Asterisk indicates that the quality of some received copies was poor 6 File number 001 to 999 When the communication is stored into memory a file number is assigned ...

Page 176: ...rnal HOME Sample COMM JOURNAL COMM JOURNAL DATE MMM dd yyyy TIME 15 00 1 2 3 MODE MEMORY TRANSMISSION START MMM dd 14 50 END MMM dd 15 00 FILE NO 050 4 5 6 7 8 9 10 STN COMM KEY NAME STATION NAME EMAIL ADDRESS TELEPHONE NO PAGES DURATION NO 001 OK SERVICE SERVICE DEPT 001 001 00 01 30 002 OK SALES DEPT SALES DEPT 001 001 00 01 25 003 407 ACCOUNTING ACCOUNTING DEPT 000 001 00 01 45 004 BUSY 021 111...

Page 177: ...icates that the Relayed XMT was successful B OK indicates that the Batch Transmission was successful indicates LAN transmission 3 digit Info Code See pages 186 189 indicates that the communication has failed In this case the machine will print the attached report with first page of your document as shown on the previous page 7 Key name or mark mark indicates dialled by direct number dialling 8 Rec...

Page 178: ...EMAIL ADDRESS TELEPHONE NO ROUTING SUB ADDR 6 ROUTING TSI 7 RELAY ADDR 8 B Bob Jones Bob Jones Jonesb abcdefg com 123456 201 555 1212 J John Smith John Smith 201 555 3456 4452 1 201 123 4567 RELAY1 Jane Smith Jane Smith 201 555 1212 1212 212 555 1234 RELAY2 P Panafax1 Panafax1 panafax1 panasonic com co jp 4827 81 03 5251 1234 Panafax2 Panafax2 panafax2 panasonic com co jp 1773 81 0467 5251 1234 NO...

Page 179: ...racters 3 Station name recorded in the machine Up to 15 characters 4 Telephone number recorded in the machine Up to 36 digits Telephone number Email address recorded in the machine Up to 60 characters Email address 5 Number of recorded Address Book stations Telephone Number Email Address programmed into the Address Book 6 Routing Sub address Up to 20 digits 7 Routing TSI Up to 20 digits 8 Relay Ad...

Page 180: ...the Program Keys 1 BERLIN ANTARTICA 2 Sample Program List PROGRAM LIST DATE MMM dd yyyy TIME 15 00 1 2 3 4 KEY NAME PROGRAM NAME TYPE TIMER DESTINATION S TEST TEST GROUP PANAFAX SALS DEPT ACCOUNT ACCOUNT POP DELETE E MAIL Invalid 5 ACC ACC POP DELETE E MAIL Valid PROG B PROG B GROUP PANAFAX PANASONIC PANASONIC DP xxxx HEAD OFFICE 201 555 1212 ...

Page 181: ...f communication GROUP indicates that the Program key is programmed as a group key POP indicates that the Program key is programmed as a POP access key 4 Destination s Destinations programmed into the Program Key 5 Deletion of received Email Valid means that the received email will be deleted Invalid means that the received email will be retained ...

Page 182: ...List FAX PARAMETER LIST DATE MMM dd yyyy TIME 15 00 P 01 1 2 3 4 5 No DESCRIPTION SELECTION CURRENT STANDARD SETTING SETTING 000 Print FaxParameterList 6 001 Contrast HOME 1 2 3 4 5 6 7 4 4 002 Resolution HOME STD Fine S Fine STD Fine 182 Send Comm JNL Print Email Both Print Print PANASONIC DP xxxx HEAD OFFICE 201 555 1212 ...

Page 183: ...r number 2 Description HOME means home position setting 3 Selection 4 Current setting indicates code or password is not set When the code or password is set it is represented by asterisk 5 Standard setting Factory preset standard setting 6 Changed setting indicates that the Factory preset setting was changed ...

Page 184: ...our machine has no problem report to the receiving party that they have a problem If copy is NG clean the document scanning surface area Does not stamp Check Fax parameter No 004 Stamp HOME and No 028 Stamp At Memory XMT settings 168 169 Stamp too light Replace stamp 192 Troubleshooting If You Have Any of These Problems Mode Symptom Possible Cause Action Page During Transmission Document doesn t f...

Page 185: ...heck the Reception mode setting 3 If the Fax Parameter No 013 Auto Journal Print is set to Valid default setting and the machine is printing the received document s from memory which also happens to be the 200th transaction the machine will not auto answer until the Transaction Journal completes printing Cannot transmit or receive An information code will be shown on the display Refer to the infor...

Page 186: ...isted below These will help you to identify and correct the problem Info Code Meaning Possible Action Page 401 Remote station required a Receiving Password to receive the document Remote station does not have Confidential Mailbox Check the remote station 402 During initial handshake communication error occurred Reload the document and send again 403 No polling capability at the remote side Ask rem...

Page 187: ...s 2 Wait until unit finishes printing 118 492 493 494 Communication error occurred while receiving Check with the other party 495 Telephone line disconnected Check with the other party 501 502 503 504 Communication error occurred using the internal V 34 Modem Check with the other party 540 541 542 543 544 Communication error occurred while transmitting 1 Reload the document and send again 2 Check ...

Page 188: ...ddress SMTP Server IP Address 716 Cannot logon to the designated SMTP Server Check the SMTP Server IP Address setting Contact the Network Administrator 717 Incomplete SMTP Protocol transmission SMTP Server s hard disk may be full SMTP Server is defective Contact the Network Administrator 718 Page Memory Overflow occurred while receiving printing data The paper size selected within your application...

Page 189: ...alling was full 70 stations when the Relay Transmission Request was received Request the originator to re send the Relay Transmission Request after the reserved communication is finished 800 814 816 825 Unit was requested to relay a document or Confidential Communication but has no capability Check with the other party 815 Mailbox is full Install Optional Flash Memory Card 826 The received sub add...

Page 190: ...fax or document will be resent immediately upon recovery Power Failure When power recovers Transmission and transmission data stored in memory is preserved intact Data preprogrammed or preset in the address book and on program dialing Function Parameters are preserved through the power failure While a power failure persists You are sending a fax The fax transmission is aborted Resend when power re...

Page 191: ...ne by following the procedure below 1 Unplug the Telephone Line Cable from the telephone jack that was supplied by the telephone company 2 Plug a different regular telephone into the same telephone jack 3 Check for dial tone through the handset If there is still no dial tone report it to your local telephone company or Call from another telephone to this number If the telephone does not ring repor...

Page 192: ... the ADF Tray 2 Open the Inner Cover while holding the green labeled tab 5 1 Remove by pulling the Stamp Assembly upward 2 Remove the Stamp Replace the stamp with a new one or refill the stamp with a few drops of the specified ink into the back of the stamp Verification Stamp Order No DZHT000027 NOTE 1 Please contact your local Authorized Panasonic Dealer to purchase a new stamp ...

Page 193: ...193 Problem Solving 3 Lift up the ADF Tray 4 Open the Exit Guide while holding the green labeled tab 6 Reinstall the Stamp Assembly and close the Guide Trays and Cover 5 ...

Page 194: ...r Format 168 Header Print 168 I Ifax Return Receipt 171 Inbound Routing 130 138 141 Incomplete File Save 169 Information Code 186 189 Internet Communication 48 130 132 Internet Parameters 54 Internet Relay Station 149 J Journal 174 177 L LDAP 47 131 Ledger Size Document Transmission 64 List Output Tray 170 M Manual Reception 26 Memory Transmission 14 Monitor Volume 11 160 O On Hook Dialling 24 Ori...

Page 195: ...ection List 136 SMTP Authentication 173 SMTP Mail Server 44 Special Tray 170 Sub Address Password 169 Sub Addressing 92 Substitute Memory Reception 27 T Transaction JRNL Transaction Journal 172 174 Transmission Password 98 U User Parameters 54 162 V Verification Stamp 192 ...

Page 196: ...her registered trademarks or trademarks of Adobe Systems Incorporated All other trademarks identified herein are the property of their respective owners PEERLESSPageTM is a trademark of the PEERLESS Systems Corporation and PEERLESSPrintTM and Memory Reduction Technology are registered trademarks of PEERLESS Systems Corporation and COPYRIGHT 2002 PEERLESS Systems Corporation Universal Font Scaling ...

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