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Panasonic Facsimile UF-590 Software Manual Download Page 58

Document Manager

58

The Document Manager allows editing and managing documents displayed in thumbnail images by
dragging and dropping. The function enables various operations as described below:

Basic Operations

• Selecting documents

Clicking thumbnail images in the document window allows
selection of documents. Dragging a mouse cursor on the
screen or clicking with the Shift key held down allows
selecting two or more documents at one time.

• Editing documents

Double-clicking thumbnail images in document window
activates Document Viewer  (See page 79), allowing opening
and editing documents.

• Creating Documents

Drag and dropping any application file into Document
Manager creates a new document. A thumbnail image file is
created and the application icon is displayed.

Summary of Contents for Facsimile UF-590

Page 1: ...tely and keep these operating instructions for future reference English Operating Instructions Before Use Printer Section Troubleshooting Class 2 Fax Modem Section Document Management System Section DocumentManagementSystem PrinterandClass2FaxModem For UF 490 525 590 790 890 990 ...

Page 2: ...UF 490 525 590 790 890 990 These models are designed with the Energy Conservation in mind which will automatically goes into the Sleep mode when it is not in use for a period of time The factory default is 1 hour While the machine is in the Sleep mode it will not wake up automatically by any print command from a connected computer If you attempt to print a document from your computer to the machin...

Page 3: ...9 Installing the Document Management System 51 Windows 95 98 Me NT 2000 51 Document Manager 56 Main Window 56 Basic Operations 58 Setting Plug in 60 File Menu 61 Edit Menu 66 View Menu 67 Document Menu 68 Image Converter 70 General Description 70 Windows 95 98 Me 70 Windows NT 4 0 71 Windows 2000 72 Document Scanner 73 Main Window 73 Tool Menu 75 Image Scanning 77 Document Viewer 79 Main Window 79...

Page 4: ...122 General Description 122 Sending Document 122 Managing the Personal Address Book 127 Receiving Document 131 Cover Sheet 132 Tool Bar 135 Setup Menu 136 Configuration Menu 138 Client and Server Setting 140 Troubleshooting 142 Printing operation fails 142 Document is not printed correctly 143 Error messages displayed on the computer 144 Appendix 145 Printing Scanning Area 145 Parallel Interface C...

Page 5: ...r is connected 4 Consult the dealer or an experienced radio TV technician for help Warning To assure continued compliance use only shielded interface cable when connecting the facsimile machine parallel interface port to host computer Also any changes or modifications not expressly approved by the party responsible for compliance could void the user s authority to operate this equipment This devic...

Page 6: ... Parallel Interface Connector Connect to the PC Parallel Interface Cable A cable does not come with the unit Use a cable of IEEE1284 specifications with a maximum length of 20 ft 6m Consult a service provider for details UF 490 525 ...

Page 7: ...e Use Parallel Interface Connector Connect to the PC Parallel Interface Cable A cable does not come with the unit Use a cable of IEEE1284 specifications with a maximum length of 20 ft 6m Consult a service provider for details UF 590 790 ...

Page 8: ... Parallel Interface Connector Connect to the PC Parallel Interface Cable A cable does not come with the unit Use a cable of IEEE1284 specifications with a maximum length of 20 ft 6m Consult a service provider for details UF 890 990 ...

Page 9: ...Windows 95 98 Me NT 2000 1 Insert the Panasonic Document Management System CD ROM 2 Select your desired language 3 Click on the button 4 Click Printer Driver Note The Fax Gateway and Firmware Update Utility is available for U S A only Next Continued on the next page ...

Page 10: ... Printer Driver 6 Select your machine s model s and click the button 7 Click the button if you would like to change your current default printer to the one that you are installing 8 Select your new default printer from the New Printer List and click the button Next Yes Next ...

Page 11: ...inter icon s are added to the Printer folder NOTE 1 When installing on Windows NT 4 0 and Windows 2000 log onto the computer network with an account rights of Administrator 9 The required files are copied 10 When the setup process is completed a message is displayed prompting you to restart your computer Click the button to restart your computer Finish ...

Page 12: ...es in the print dialog box of an application 2 Management tab of the color of property dialog box is not used for the UF 490 525 590 790 890 990 3 Sharing Tab in property dialog box is not displayed unless printer sharing has been specified Windows 95 98 Me 1 Click the Start button point to Settings and then click Printers 2 Right click on the desired printer icon in the printers folder and select...

Page 13: ...r computer when sharing the printer the comment specified here will also appear on that computer However the comment displayed for an already set up user will remain unchanged even if the comment is modified later 2 Separator page This feature is not available on your machine 3 button Prints a test page This allows the user to verify if the printer is installed properly Print Test Page ...

Page 14: ...e 4 Timeout settings Not selected Specify the amount of time in seconds allowed to elapse before the printer becomes online If the printer is not online within this duration an error message will be displayed 5 Timeout settings Transmission retry Specify the amount of time in seconds allowed to elapse before the printer is ready for printing If the printer is not ready for printing within this dur...

Page 15: ...pplication Note Spooling by EMF format metafile compression may cause the following problems on some application software 1 Printing result is different from the screen display 2 Printing requires excessive time Enable bidirectional support Be sure to check the check box for Enable bidirectional support when installing the status monitor See page 102 Otherwise printing may not function properly 9 ...

Page 16: ...when other users view information about the printer on the network 3 Comment You can enter comment regarding a shared printer such as the type of printer and the location where it is installed When other users view information about the printer on the network the comment specified here will be displayed 4 Password Specify a password when other users will connect to this printer Leave the box blank...

Page 17: ...e one copy here and specify the number of copies in the Print dialog box of the application 5 Zoom 50 200 Specify an enlargement or reduction percentage when printing documents If enlargement reduction can be set within the application indicate 100 here and specify the enlargement reduction percentage in the Print dialog box of the application 6 N in 1 For printing two or more pages on one sheet s...

Page 18: ...ows 95 98 Me Handling Tab 1 Sorter Select whether to Stack or Sort when printing multiple copies 2 Output Order Specify the output order Ascending Descending 3 button Return all items in the Handling Tab to standard settings default Restore Defaults ...

Page 19: ... Art Use when printing originals containing line drawings or text 2 Resolution Select the printer resolution 300dpi 600dpi 3 Density Adjust the printing density Contrast and Brightness as desired 4 button Return all items in the Quality Tab to standard settings default NOTE 1 dpi dot per inch means the number of dots contained in one inch The higher the value is the higher the resolution becomes 2...

Page 20: ...ect the number of available paper trays for the printer if an optional Paper Feed Module is installed 2 button Displays the version information about the printer driver NOTE 1 Device Options Tab is specified in the printer properties 2 The Number of Paper Tray setting is not available for UF 490 525 About ...

Page 21: ...roperties to be specified by an administrator system manager 2 See Configuring the Printer Driver Settings User for details of user properties See page 29 Windows NT 4 0 Administrator 1 Log onto the computer network with an account rights of Administrator 2 Click the Start button point to Settings and then click Printers 3 Right click on the printer icon in the printers folder and select Propertie...

Page 22: ...pe Specify the printer being used or a printer model that can be emulated with the printer being used 4 button Updates or modifies the printer driver 5 button This feature is not available on your machine 6 button Specify the processor to be used for printing Print Processor and the data type Default Data type The processor and data type affect the manner in which the printer functions in Windows ...

Page 23: ...tion data and status data from computer Be sure to check this checkbox when installing status monitor See page 102 Printing may be disabled without checking on the checkbox 5 Enable printer pooling Printer spool allows outputting data from one logical printer to two or more printers With printer spool enabled a transmitted printing job is output to the first printer that allows printing NOTE 1 Spe...

Page 24: ... sent from the application to the printer 4 Hold mismatched documents The spooler compares document settings against printer settings and holds printing of a document if its settings Paper Size Orientation and so on do not match the printer settings 5 Print spooled documents first Always prints spooled documents first regardless of printing priority 6 Keep documents after they have printed Holds d...

Page 25: ...ame specified at this time will be displayed when other users view information about the printer on the network 3 Alternate Drivers Specify the operating systems of other computers that might share this printer NOTE 1 When sharing a printer on the network the print driver is installed on one print server other computers will automatically copy and use that driver 2 For this reason the print server...

Page 26: ...eges 2 button Displays the persons who used this printer and how they used 3 button Set the ownership of the printer NOTE 1 In order to utilize these features you need to have selected Audit from User Manager s Policies and have enabled File and Object Access in the Audit Policy dialog box Permissions Auditing Ownership ...

Page 27: ...elect it according to the details of data and your preference Halftone Pattern Select the pixel size to be used for halftones The greater the value the coarser the image would become However a larger value is suited to printing in large areas The Enhanced pattern allows printing at a higher resolution using the same number of pixels However the pattern might generate unnatural lines patterns moire...

Page 28: ... resolution Luminance CIE Y Adjust the luminosity of the print image 3 button Displays the version information about the printer driver NOTE 1 Device Option Tab specifies device specific settings and settings of optional devices Refer to the operation manuals of the optional devices or on line manuals for settings items 2 Settings specified in this section are saved as standard default settings of...

Page 29: ...scribes properties to be specified by a user upon executing a print operation on an application See Configuring the Printer Driver Settings Administrator for details of administrator properties See page 21 Windows NT 4 0 User 1 Select Print in the File menu of the application 2 Click the button in the Print dialog box 3 The dialog box for the printer properties appears Click the desired tabs of th...

Page 30: ...alog box of the application 4 Zoom 50 200 Specify custom zoom when printing a document by zooming in out at a desired rate If the zooming rate is specifiable in an application specify 100 same size here Specify a zooming rate in the print dialog box of the application 5 Orientation Select the print orientation Portrait Landscape 6 N in 1 For printing two or more pages on one sheet specify a printi...

Page 31: ... User Printer Section Handling Tab 1 Sorter Select whether to Stack or Sort when printing multiple copies 2 Output Order Specify the output order Ascending Descending 3 button Return all items in the Handling Tab to standard settings default Restore Defaults ...

Page 32: ... resolution 300dpi 600dpi 2 button Contrast Adjust the contrast of print images Brightness Adjust the brightness of print images Dark Picture Select this option in order to print dark images brighter Negative Select this option in order to print images with black and white reversed Halftone Color Adjustment ...

Page 33: ...Ref value will intensify the contrast of the image but reduces the range of colors in between Picture Select a test pattern type Selecting the View check box will display halftone adjustment results in the test pattern 3 button Return all items in the Quality Tab to standard settings default NOTE 1 dpi dot per inch means the number of dots contained in one inch The higher the value is the higher t...

Page 34: ...es to be specified by an administrator system manager See Configuring the Printer Driver Settings for details of user properties See page 43 Windows 2000 Administrator 1 Log onto the computer network with an account rights of Administrator 2 Click the Start button point to Settings and then click Printers 3 Right click the desired printer icon in the printers folder and select Properties in the dr...

Page 35: ...when another user sets up this printer on his her computer After completion of setup however changing this comment does not update the location and comment appearing on users PCs 3 Model Model name of the printer is displayed 4 Features Functions and settings of the printer are displayed 5 button Changes properties print settings specifiable for each user Refer to Configuring the Printer Driver Se...

Page 36: ...n on a network 2 button Install additional printer drivers on the system When users running different versions of Windows share a printer installing additional drivers avoids the necessity for installing new drivers on their systems NOTE 1 If a printer is shared on a network installing the printer driver on one print server allows other computers to copy the driver automatically for use Accordingl...

Page 37: ...s data from computer Be sure to check this checkbox when installing status monitor See page 102 Printing may be disabled without checking on the checkbox 5 Enable printer pooling Printer spool allows outputting data from one logical printer to two or more printers With printer spool enabled a transmitted printing job is output to the first printer that is available for printing NOTE 1 Specify the ...

Page 38: ...ng a document from the program to the printer 6 Hold mismatched documents The spooler compares document settings against printer settings and holds printing of a document if its settings Paper Size Orientation and so on does not match the printer settings 7 Print spooled documents first Always prints spooled documents first regardless of printing priority 8 Keep printed documents After printing do...

Page 39: ...er users Refer to Configuring the Printer Driver Settings for detailed settings See page 43 11 button Specify a print processor and data type to be used for printing The processor and data type define operations of printers on Windows 2000 Usually no change is required in the settings Use of a printer on a special application however may require changes on the settings 12 button This feature is no...

Page 40: ...displayed Check the checkbox for permitting or prohibiting access Gray checkbox indicates inheritance of access permission 1 button Add or delete a user or group in the list 2 button Specify access to a printer audit and owner NOTE 1 Windows 2000 provides the capability of managing access to various objects e g printers by users 2 Refer to manuals of Windows 2000 for details of access permission a...

Page 41: ...he settings according to printing data and preference Halftone Pattern Select the pixel size to be used for halftones The greater the value the coarser the image would become However a larger value is suited to printing in large areas The Enhanced pattern allows printing at a higher resolution using the same number of pixels However the pattern might generate unnatural lines patterns moire effects...

Page 42: ... resolution Luminance CIE Y Adjust the luminosity of the print image 3 button Displays the version information about the printer driver NOTE 1 Device Options Tab specifies device specific settings and settings of optional devices Refer to operation manuals of the optional devices or on line manuals for settings items 2 Settings specified in this section are saved as standard default settings of th...

Page 43: ...es properties to be specified by a user upon executing a print operation on an application See Settings Printer Driver on Windows 2000 Administrator for details of administrator system manager properties See page 34 Windows 2000 User 1 Select Print in the File menu of the application 2 Click the button in the Print dialog box 3 The printer properties dialog box appears Click the desired tabs of th...

Page 44: ...x of the application 4 Zoom 50 200 Specify an enlargement or reduction percentage when printing documents If enlargement reduction can be set within the application indicate 100 here and specify the enlargement reduction percentage in the Print dialog box of the application 5 Orientation Select the print orientation Portrait Landscape 6 N in 1 For printing two or more pages on one sheet specify a ...

Page 45: ...User Printer Section Handling Tab 1 Sorter Select whether to Stack or Sort when printing multiple copies 2 Output Order Specify the output order Ascending Descending 3 button Return all items in the Handling Tab to standard settings default Restore Defaults ...

Page 46: ... printer resolution 300dpi 600dpi 2 button Contrast Adjust the contrast of print images Brightness Adjust the brightness of print images Dark Picture Select this option to print dark images brighter Negative Select this option to print images with black and white reversed Halftone Color Adjustment ...

Page 47: ...Ref value will intensify the contrast of the image but reduces the range of colors in between Picture Select a test pattern type Checking the View check box will display halftone adjustment results in the test pattern 3 button Return all items in the Quality Tab to standard settings default NOTE 1 dpi dot per inch means the number of dots contained in one inch The higher the value is the higher th...

Page 48: ...ter selecting the print range to be printed and the number of copies click on to start printing While documents are being printed a printer icon appears on the System Tray near the clock on the bottom right hand corner of the screen The icon disappears when printing is completed NOTE 1 Follow the steps below to set a default printer 1 Click the Start button and select Printers in the Settings menu...

Page 49: ...ws users guide for connection among computers 2 On Windows 95 98 Me a computer connected to a printer must have been set up to allow printer sharing by the following operations 1 Double click on the Network applet in the control panel folder and then click on the button in the Network Configuration tab 2 Check I want to be able to allow others to print to my printer s in the File and Print Sharing...

Page 50: ...printer server 1 Click the Start button point to Settings and then click Printers 2 Double click Add Printer in the printers folder Add Printer Wizard appears Click on the button 3 Select Network Printer Click on the button 4 Specify the other computer s printer by entering the network path Then complete the installation by following the instruction of the Add Printer Wizard Next Next ...

Page 51: ... System Windows 95 98 Me NT 2000 1 Insert the Panasonic Document Management System CD ROM 2 Click on the desired the language 3 Click on the button 4 Click Panasonic DMS Note The Fax Gateway and Firmware Update Utility is available for U S A only 5 Click Install PDMS Software Next Continued on the next page ...

Page 52: ...ws 95 98 Me NT 2000 6 Verify the installation destination and click the button 7 Select your machine s model s and click the Add button Then click the button 8 Click the Typical button 9 Enter the program folder name and click the button Next Next Next ...

Page 53: ...00 Document Management System Section 10 The required files are copied 11 Windows 95 98 NT only Click on the button 12 When the setup process is completed a message is displayed prompting you to restart your computer Click the button to restart your computer OK Finish ...

Page 54: ...and the installation is completed 13 Windows 95 98 NT only Check Yes I accept and Click on the button Note 1 After rebooting your PC the Microsoft Data Access Components is also automatically installed Log on to the PC with an account rights of Administrator when installing on Windows NT 4 0 Click on the button Click the button Next Next Finish ...

Page 55: ... Desktop See page 122 MFP Utilities Status Monitor Device status monitor See page 102 Configuration Editor See page 107 Phone Book Editor See page 113 3 By installing this software the system selects LPT1 as the parallel port to be connected to the device For connecting the device to a port other than LPT1 change connection ports by selecting Panasonic Panasonic Document Management System and Port...

Page 56: ...e Document Manager 1 Title Bar Displays the title of a screen 2 Menu Bar Displays the menu of the Document Manager 3 Tool Bar Displays the tool buttons of the Document Manager Tool buttons correspond to functions of the menus in the menu bar 4 Folder Window Displays the folders containing the documents in tree form 5 Link Icon Dropping a dragged document onto a link icon an application correspondi...

Page 57: ...e number and and buttons are displayed at the bottom of a thumbnail image for grouped documents configured with two or more pages Image data files A thumbnail image of the document is displayed Application data files A thumbnail image of the document with it original application icon is displayed i e Word Excel and PowerPoint Clicking on the and buttons turns the page on a multi page document ...

Page 58: ...allows selection of documents Dragging a mouse cursor on the screen or clicking with the Shift key held down allows selecting two or more documents at one time Editing documents Double clicking thumbnail images in document window activates Document Viewer See page 79 allowing opening and editing documents Creating Documents Drag and dropping any application file into Document Manager creates a new...

Page 59: ...nd dropping it onto another document in a document folder results in grouping the two documents together Dragging a document and dropping onto a link icon activates an application corresponding to the function of each icon Link icons are registered and deleted by selecting Launch to Another Application External Application Setup in the File menu Dragging a document and dropping it onto Shared Fold...

Page 60: ...bottom of the window activates an application specified for the link icon and opens the image file The link icons can be Added Removed freely by selecting Launch to Another Application External Application Setup in the File menu The following applications are specifiable as destinations of the Document Manager Draw Graphics software Applications such as MS Paint Photoshop etc OCR software Applicat...

Page 61: ...Create a new shared folder Documents in shared folder can be shared through a network from different computers Released Shared Folder Released a shared folder Documents in shared folder will be released from a network Open A file saved in the computer and can be imported into a folder as a document Save As A document is saved as an ordinary image file under a specified name Rename Change the name ...

Page 62: ...anner Properties Display the file properties Backup Backs up the documents stored in the selected folder Acquire Image Using a scanner etc selected in Select Source import a document to a folder that is currently selected Select Source Select a TWAIN compatible device for scanning documents ...

Page 63: ... 92 for details of annotation Print Print a document selected in the document window Print Setup Specify layout and printing size for a document to be printed 1 Horizontal Position and Vertical Position Adjust the printing position on a sheet 2 Print Size Select printing in original size or printing in accordance with the sheet size 3 N in 1 Select for printing reduced pages on one sheet ...

Page 64: ...application Clicking the Add button displays a dialog box to Add External Application 1 Name If an external application is specified the name in this field appears on a link icon 2 Application Type Specify the application type 3 Program File Specify the execution file of an application 4 MAPI Correspondence Check here if the E mail application is compatible with MAPI 5 Parameter If the E mail appl...

Page 65: ...any files Selecting documents and clicking the button restores documents that have been discarded Click the button to delete the selected document Empty Trash Can Deletes the files in the Trash Can If the documents are emptied from the Trash Can they are permanently deleted They are not stored in the Recycle Bin Undo Delete ...

Page 66: ...t to the clipboard Copy Copy a selected document onto the clipboard Paste Paste a document from the clipboard onto a selected folder Delete Delete a selected document from a folder to the Trash Can A confirmation message for deletion appears Select All Select all documents in the folder Find Search for documents by specifying a document name creation date or character string in the document ...

Page 67: ...List Format Thumbnail Format Switch between list display and thumbnail display in the document window Arrange Folders Sort the document folders by name or date Arrange Document Sort the documents in the current folder in the specified order Name Type Size or Date Line Up Documents Line up the documents in the document window Refresh Refreshes the contents of the Document Manager ...

Page 68: ... Rotate the selected document Rotate Right Rotate 180 Degrees Rotate Left Group Makes a group of two or more selected documents The grouped documents are indicated by page number and and buttons at the bottom of a thumbnail image Every Document The selected documents are grouped Every Page Alternately Groups pages alternately Every page reverse alternately Groups pages alternately by reversing the...

Page 69: ...ally correct it Enhance Edge Enhance edge border of image Eliminate Noise Remove noise on a document Reverse Gradation Display image in reverse Page Select pages to be displayed in thumbnail among grouped documents Selecting Rearrange Page displays the page sorter dialog box The order of the pages are changed by selecting dragging and dropping the pages Click the Reverse Order button to reverse th...

Page 70: ...Printers 2 Right click on Panasonic Document Manager and select Properties from the dropdown menu The Properties dialog box appears 3 Click on the button to save the settings and close the Properties dialog box General Description Windows 95 98 Me Paper Layout tab Paper Size Sets the document paper size Orientation Sets the document orientation Resolution Sets the document resolution Quality tab C...

Page 71: ...es dialog box appears 3 Click on the button to return to the Printers folder Windows NT 4 0 Page Setup Tab Paper Size Sets the document paper size Orientation Sets the document orientation Color Appearance Sets the document to color or grayscale Advanced Tab Paper Size Sets the document paper size Orientation Sets the document orientation Resolution Sets the document resolution Color Appearance Se...

Page 72: ...d select Printing Preferences from the dropdown menu The Printing Defaults dialog box appears 3 Click on the button to return to the Printers folder Windows 2000 Layout tab Sets the document orientation Paper Quality tab Sets the document to color or grayscale Advanced button Sets the paper size resolution and spooling properties OK ...

Page 73: ...ch as photographs and produces smooth images The method although requiring somewhat large file sizes produces high quality images in comparison to the dither method Halftone image 4x4 8x8 dot dither This method which produces images with a unique uniform pattern is suitable for photographs Halftone image 4x4 Bayer s dither This method with somewhat lower image quality reduces file sizes Grayscale ...

Page 74: ...brightness for halftone or grayscale documents 8 Contrast valid only when halftone or grayscale is selected Adjust the contrast difference between dark and light for halftone or grayscale documents 9 Invert Scan the image in negative 10 Edge Enhancement Scan the image with a highlighted edge 11 Output Size Displays size of the scanning image and the size of the scanned file The output size is dete...

Page 75: ... entering a value Moving the slide bar in the direction reduces the difference between the highlight light portion and halftone Moving the slide bar in the direction reduces the difference between the shadow dark portion and halftone In either case the halftone becomes less prominent Click the button to apply the changes NOTE 1 Adjustment in the Tool menu becomes valid only if Halftone or Grayscal...

Page 76: ...alftone or grayscale is selected Adjust the highlight and shadow by dragging the slide bar or entering a value Enhancing the highlight bright portion and the shadow dark portion makes clear shades on an image Click the button to apply the changes Parameter Reset Return all settings in the Document Scanner to standard settings default Apply ...

Page 77: ...F and click the button A preview scanned image is displayed in the preview window 5 Apply the following adjustments on the preview image Drag the scanning frame black frame on the preview window to specify the scanning area If an area has already been selected double clicking with Shift key held down selects the whole image Clicking button zooms in out a preview scan image Adjust the Slice Level b...

Page 78: ...scanning image with the view on preview image Preview scanning can be repeated any number of times 2 Image scanning is only possible by the PC that the device is connected to directly through the parallel port 6 Click the button to scan an image into the document desktop Scan ...

Page 79: ...ogram provides various editing capabilities for documents with a wide selection of annotation functions Double clicking on the document thumbnail in the Document Manager screen or selecting Open in the Document menu displays the main window of the Document Viewer NOTE 1 The program is activated also by selecting Panasonic Panasonic Document Management System Document Viewer from Programs of the St...

Page 80: ...ys the pages of the documents as thumbnails reduced image 5 Size Bar Adjusts the scaling of the display on the image window 6 Link Icon Dragging and dropping a document on a link icon activates the application corresponding to each icon 7 Status Bar Displays information such as image file name image type and size 8 Image Window Displays the image and annotations of the pages being selected 9 Ruler...

Page 81: ...of the pages Image Editing The image displayed in the image window is edited with the menu below Edit menu Editing operations such as cutting copying pasting annotations added to an image Page Adjust Page menu Image correction and color balance adjustment of the whole page Selecting Area Dragging the mouse on the image window allows selection of a specific area in an image This function is used to...

Page 82: ...ics and texts onto an image Annotations and the original image are displayed as one image Annotations are managed separately from image data Therefore the Document Viewer can switch between displaying and hiding annotations If an image is edited with the Document Viewer and is exported sent to another image editing application whether to attach the annotation to an image or not can be selected Ann...

Page 83: ...cument is saved as an ordinary image file under a specified name All page s Save all pages in the document Select page Save only the selected page Specified area Save only the portion specified in the image window Document Viewer saves a file in the following formats TIFF Tagged Image File Format TIFF Multi page TIFF Multipages Tagged Image File Format TIFF Internet Fax TIFF Tagged Image File Form...

Page 84: ...ocument containing two or more pages pages from to can be specified for printing Print Setup Specify the layout printing size and printing of annotations for a document to be printed 1 Vertical position and horizontal position Adjust the printing position on a sheet 2 Print Size Select printing in original size or printing in accordance with the sheet size 3 N in 1 printing Select for printing two...

Page 85: ...nging deleting the application Clicking the Add button displays a dialog box to Add External Application 1 Name If an external application is specified the name in this field appears on a link icon 2 Application Type Specify the application type 3 Program File Specify the execution file of an application 4 MAPI Compliant Check here if the E mail application is compatible with MAPI 5 Parameter If t...

Page 86: ...ash Can and displays any pages Selecting page and clicking the button restores page that has been discarded Empty Trash Can Deletes the pages in the Trash Can If the page is emptied from the Trash Can it is permanently deleted it is not stored in the Recycle Bin Undo ...

Page 87: ...eration done Cut Delete a selected annotation from a folder and copy it to the clipboard Copy Copy a selected annotation onto the clipboard Paste Paste an annotation from the clipboard onto a selected page Clear Clear a selected annotation Select All Select all annotations onto a selected page ...

Page 88: ...o Page Width Fits the display to the page width Fits to Page Height Fits the display to the page height Full Page Fits the display to the page full size Original Size Returns the display to the original size 25 200 Shows the display at 25 200 Detailed Settings Sets Detailed setting such as thumbnail or page image setting View Menu ...

Page 89: ...Automatically step through pages backwards Stop Stop automatic page advance Set up Set automatic page advance Move page Moves pages to the desired position Next page Move the current page to be posterior to the next page Previous page Move the current page to be anterior to the previous page Top page Move the current page to be the top page Last page Move the current page to be the last page Selec...

Page 90: ...ge at the current position Replace Page Replace the current page with a new one Rotate Page Rotate Right Rotate the page 90 degrees clockwise Rotate 180 Degrees Rotate the page 180 degrees Rotate Left Rotate the page 90 degrees counterclockwise Adjust Page Correct Skew Adjusting orientation Eliminate Noise Eliminate the noise Enhance Edge Enhances the edge Brightness Contrast Adjusts brightness or...

Page 91: ...t Viewer 91 Page Menu Document Management System Section Copy Page to Clipboard Copy the entire page selected onto the clipboard Copy Select Area Copy Select Area To Clipboard Select All Pages Select All Pages ...

Page 92: ...angle Creates a rectangular annotation and paste it to a page Ellipse Creates an ellipse annotation and paste it to a page White Block Creates a white rectangular solidly white painted rectangle annotation and paste it to a page Black Block Creates a black rectangular solidly black painted rectangle annotation and paste it to a page Marker Create a marker annotation and paste it to a page Label Cr...

Page 93: ...rs by right clicking on a drawn text 2 For specifying the thickness and color of a line select a drawn line and then select Properties in the Annotation menu See page 92 Graphics Format Setup dialog box can be displayed also by selecting Properties in the pop up menu that appears by right clicking on a drawn line Header Edits a header common to each page Footer Edits a footer common to each page E...

Page 94: ...box for text setup will appear Enter the text to display and then specify text color and font Line Creates a line annotation Select line annotation in the annotation menu or tool button and drag the mouse in the image window to draw lines Rectangle Creates a rectangle annotation Select rectangle annotation in the annotation menu or tool button and drag the mouse in the image window to draw a recta...

Page 95: ...p up menu that appears by right clicking on a drawn figure 2 For specifying the thickness and colors of the ellipse select the drawn ellipse and select Properties in the Annotation menu See page 92 The Graphic Format Setup dialog box can be displayed also by selecting Properties in the pop up menu that appears by right clicking on a drawn figure Ellipse Creates an ellipse annotation Select the ell...

Page 96: ...nd select Properties in Annotation menu See page 92 The Graphic Format Setup dialog box can be displayed also by selecting Properties in the pop up menu that appears by right clicking on a drawn figure White Block Creates a white rectangle solidly white painted rectangle annotation Select the white annotation in the annotation menu or tool button and drag the mouse in the image window to draw a wh...

Page 97: ...elect Properties in the Annotation menu See page 92 The Graphic Format Setup dialog box can be displayed also by selecting Properties in the pop up menu that appears by right clicking on a drawn label Marker Creates a marker annotation Select the marker annotation in the annotation menu or tool button and drag the mouse in the image window to draw a marker Label Creates a label annotation Select t...

Page 98: ... a stamp Select the stamp annotation in the annotation menu or tool button and click the button Then drag the mouse in the image window to specify the area displaying the stamp dialog box Click the button to specify an image from a file Clicking the button allows selecting image files to be used as a stamp OK Browse Add ...

Page 99: ...a date annotation Select the date annotation in the annotation menu or tool button and drag the mouse in the image window to specify the area displaying the Properties dialog box Specify the format color and font of the date to be displayed 1 Font Name Specify the font here 2 Style Specify the font style 3 Size Specify the font size 4 Text Color Select the text color here 5 Date Specify the date h...

Page 100: ...r to be displayed 1 Font Name Specify the font here 2 Style Specify the font style 3 Size Specify the font size 4 Text Color Select the text color here 5 Text Align Specify the text alignment Opens the Graphics Format Setup Dialog box Click on the drawn figure and select Properties to change the thickness and colors of the lines 1 Line Width Specify the thickness of the lines here 2 Line Style Spe...

Page 101: ...ide main toolbar Page Tool Bar Show hide page toolbar Annotation Tool Bar Show hide page adjustment toolbar Image Tool Bar Show hide page adjustment toolbar Status Bar Show hide statusbar Page List Show hide page list Ruler Show hide ruler Plugin Show hide plug in Window Menu ...

Page 102: ...nected when starting Windows the error message shown above appears Verify the power source and parallel cable and then press the button 2 Connecting the device to a network server disables the status monitor 3 UF 890 990 is not available with this feature Task Bar Display Lamp color Status Blue Device is operational under standby printing copying status Yellow Device inspection is required under i...

Page 103: ...tus Monitor Displays details about the current status of the device 3 Pop up when error occurs Selects whether or not a pop up error message box appears when an error occurs on the connected device When selected a check mark appears to the left of the item To turn off the pop up error message select the item again and the check mark disappears Example of a pop up error message box 4 Exit Close the...

Page 104: ...ice If two or more items have been detected clicking buttons allows viewing all items 3 Control Panel Display Displays information as appear on the panel of the device If two or more items have been detected clicking buttons allows viewing all items 4 Details Displays the current status of the device in details If two or more items have been detected clicking keys allows viewing all items 5 Status...

Page 105: ...ystem Section Configuration Tab 1 Model Displays the name and number of a connected device 2 Configuration Display a list with the current device configuration optional devices etc 3 Status Displays the communication status between the status monitor and the device ...

Page 106: ...b displays the type size and if there is any paper loaded in the paper tray A comment by the user can be entered freely in the Paper Type field NOTE 1 Changing the types of loaded paper does not change the comment in Paper Type unless it is rewritten by a user ...

Page 107: ... display the configuration editor dialog box Each setting category appears as a folder on the left frame and the setting item appears on the right frame Main Window If the device is turned Off or not connected a dialog box appears as below You may select Retry After turned On the power or connected the device Work Off Line Edit the data from an existing file Exit Exit the program When there is mor...

Page 108: ... the Configuration Edit utility If the data has not been sent after being modified on the screen a confirmation message for sending the data is displayed NOTE 1 Only settings in the setting folder that are currently selected are applicable to retrieving writing on the device or retrieving writing of a file 2 Current settings of each folder are read from the device by double clicking a folder in th...

Page 109: ...Configuration Editor 109 Document Management System Section Specify the originating party name and telephone number etc to be registered on the device for fax communications User Parameters Folder ...

Page 110: ...Configuration Editor 110 Display or change the Fax Parameter Settings NOTE 1 The contents of the Fax Parameter differs depending on the model Fax Parameters Folder ...

Page 111: ...Configuration Editor 111 Document Management System Section Display the Fax communication journal Journal Folder ...

Page 112: ...Configuration Editor 112 When the Phonebook Folder is selected the Phone Book Editor utility will be started Phone Book Setting Shortcut Activation Folder ...

Page 113: ...a connected PC Retrieve Write Retrieve fax numbers in main unit to the PC or send fax numbers from the PC to the main unit Page 117 Open Save File Open or save fax numbers stored the PC Page 118 Insert Delete Entry Insert or delete lines in the fax number list Page 120 Page 121 If the device is turned Off or not connected a dialog box appears as below You may select Retry After turned On the power...

Page 114: ...vation Procedure Click Start at the bottom left of the PC screen Select Programs Select Panasonic Select Panasonic Document Management System Select MFP Utilities Select Phone Book Editor Phone Book Editor splash screen appears and the Phone Book Editor program is activated Start 1 2 3 4 5 6 7 ...

Page 115: ...ated Dialing Number Telephone No Telephone number Up to 36 digits Station Name Station name Up to 15 characters Retrieve Retrieve phonebook information from the connected Page device Page 117 Write Send phonebook information to main unit Page 117 Open File Read phonebook information in PC Page 118 Save File File Save phonebook information onto PC Page 118 Insert Entry Insert a line in the phoneboo...

Page 116: ...Phonebook Editor 116 Main Window Help Display an on line help screen Exit Close the phonebook editor software ONE TOUCH One Touch Key No Indication Description Reference 13 14 15 ...

Page 117: ...bers from the PC to main unit Retrieve Write 1 Click Retrieve 2 Click the button 3 A list of fax numbers in the machine is displayed Modify and add destination names and dial numbers on this screen 4 Click Write after the editing is completed 5 Click the button The phonebook information is written to the connected device Retrieve Yes Write Yes ...

Page 118: ...e in the PC again Open Save File 1 Click Open File 2 Click the button 3 The File Open dialog box appears 1 Select a file from the list e g UF 790 pb 2 Click the button 4 The phonebook information stored in the PC is displayed Modify and add destination names and dial numbers on this screen Open File Yes Open ...

Page 119: ...ement System Section 5 Click Save File after the editing is completed 6 Click the button The phonebook information is saved in the PC 7 For Save File 1 Select an existing file from the list or enter a new file name 2 Click the button Save File Yes Save ...

Page 120: ...editing the phonebook The steps for inserting lines is as follows Insert Entry 1 Ex Insert a line between the 2nd and 3rd lines Click the portion indicated as 2 Click Insert Entry A line is inserted as shown on the left 3 Double click on the line for data entry 1 2 ...

Page 121: ...nt System Section The steps for deleting lines is as follows Delete Entry 1 Ex Delete the 3rd line Click the portion indicated as 2 Click Delete Entry The screen shown on the left appears Click The line is deleted as shown on the left 1 OK ...

Page 122: ...d copy locally before faxing it Note UF 890 990 is not available with this feature Sending a Document via Windows Application You can send a fax directly from any Windows Application by simply printing to the Panafax Desktop Driver For example compose a document from your word processor application When you are finished and ready to fax it to a remote location simply follow the procedures below Ge...

Page 123: ...tton to return to the Panafax Desktop window 4 From the Panafax Desktop window enter the recipient s Fax No Name and Company or select from your Personal Address Book Click the button to register the recipient to the recipient list Enter select another recipient if desire Type a subject in the Subject field and a brief message to be included in the Cover Page 5 Click on the Send button when ready ...

Page 124: ...Panafax Desktop 124 Sending Document 6 Click on the button to start the transmission OK ...

Page 125: ... Desktop main window Click on the Open File button to select a file for the transmission Note You may also attach the file by printing to the Panafax Desktop Driver from any Windows application as described on page 122 2 Select the file and click the button 3 The Panafax Desktop window appears with the Fax image attached To preview the Fax image click on the Preview button on the tool bar at the l...

Page 126: ...ment 4 Click on the Personal Address Book tab and select the recipient s from the list Clock on the button to register the recipient s to the recipient list Then click the Send button 5 Click on the button to start the transmission OK ...

Page 127: ...nal Address Book button to open the Phone Book dialog box 2 Click on the button 3 Contact Tab Name Enter the recipient s name Fax No Enter the fax number Call Type Select how the call should be dialed 4 Data Fields Tab Enter the Company Name Department Job Title Address Direct Phone No and the Extension Phone No of the recipient to be used on the Cover Sheet Continued on the next page ...

Page 128: ...ch Abbreviated Dialing Numbers registered in the your machine are automatically uploaded in the Personal Address Book when activating the Panafax Desktop if the machine is corrected to your PC 5 Click on the button to save the entry To add another entry repeat from step 2 OK ...

Page 129: ... group of recipients follow the steps below Managing the Personal Address Book 1 Click on the Personal Address Book button to open the Phone Book dialog box 2 Click on the button 3 The Group Registration dialog box appears Click on the button Continued on the next page ...

Page 130: ...d New Group Name dialog appears Enter the group name and click button 5 Select the desired recipients 6 Click the button to add the recipient s to the Member list To add another group repeat from step 3 If finished click the button to exit Group Registration OK OK ...

Page 131: ...ctivated when receving a fax Otherwise the received fax cannot be uploaded to your PC even if the Fax Parameter No 63 is set to Upload Print or Upload Receiving Document When a fax is receive on the machine it will proceed as follow 1 A receiving notice appears on the connected PC Click the button 2 The Receive Log appears Select a transaction from the log then click the View Faxes button to view ...

Page 132: ... Sets the size of the cover sheet Date Frame Inserts a date field Text Frame Inserts a text box Line Box Inserts a line or box Image Frame Inserts an existing image file bmp file Recipient Details Inserts the information set in the and tabs on the Personal Address Book Sender Details Inserts the information set in the tab on the Setup menu Comment Inserts a comment field for typing a brief message...

Page 133: ...review of the cover sheet Show Status Bar Display the status bar Zoom Sets the ratio for the cover sheet editing screen Scale unit Sets the scale unit of measure cm inch Options menu Font Specifies the character font Line Style Specifies the line style Text Alignment Adjusts the text position Date Format Sets the date format ...

Page 134: ...p 134 Cover Sheet Setting the Usage of the Cover Sheet 1 Click on the Configuration button 2 The Options dialog box appears Show the tab 3 Select the Cover Sheet then set the usage Click the button Cover Sheet Apply ...

Page 135: ... the resolution and paper size for the transmission Also used to set the Cover sheet usage Open Used to select the file to be send Personal Address Book Used to open your personal address book Setup Used to specify the Send Settings Sender Details and Connection Settings Cover Sheet Editor Used to create or edit a Cover Sheet Send Receive Log Used to show the Send Receive Log Manager Help Used to ...

Page 136: ...Settings Tab Specify the local and long distance call access number and whether or not to apply it when dialing Sender Details Tab Used to identify yourself with various information on the Cover Sheet when sending a fax Setup Menu ...

Page 137: ...ction type and directory folder path of the following components Scheduler Send Log Receive Log For details on setting up Client and Server connection please refer to the section of Client and Server Setting on page 140 PIN Code Tab Specify the PIN Code settings when required by your telephone system ...

Page 138: ...smission The selectable page sizes are depending on the capability of the machine connected to your PC Resolution Tab Set the resolution to be used for the transmission The selectable resolutions are depending on the machine s capability connected to your PC Configuration Menu ...

Page 139: ...Panafax Desktop 139 Configuration Menu Document Management System Section Quality Tab Set the quality to be used for the transmission Others Tab Set the other preferences ...

Page 140: ...ly Client and Server Setting 1 Install the Panafax Desktop module of the Panasonic DMS on a networked computer to be designated as the Fax Server 2 Double click the Panafax Desktop shortcut icon on the Windows Desktop 3 The Panafax Desktop window appears 4 From the Menu bar select Tools then Setup 5 The Setup dialog box appears 6 Select the Connection tab 7 Change the Connection setting to Server ...

Page 141: ... Click and restart the computer 4 After the computer has restarted double click the Panafax Desktop shortcut icon on the Windows Desktop 5 The Panafax Desktop window appears 6 From the Menu bar select Tools then Setup 7 The Setup dialog box appears 8 Select the Connection tab 9 Verify the Connection setting is set to Client 10 Set the Directory Folder Path to the Panafax Desktop Server of the foll...

Page 142: ... on Paper is loaded on the device properly Error message is not displayed on device The above points can be verified by printing a test page Refer to the following for procedures for test page printing NOTE 1 The status of the devices can be verified by the status monitor See page 102 Printing operation fails Windows 95 98 Me General Tab See page 13 Windows NT 4 0 General Tab See page 22 Windows 2...

Page 143: ...cument margin is not sufficient On the machine a margin of approx 5 mm or more is required at the sheet edge Recommended printing margin Adjust the margin correctly Characters and symbols not used in documents are printed Verify that your machine has been selected as the printer driver Printing operation takes excessive time The wait time for printing operations depends on the spool settings Selec...

Page 144: ...fy that the power of the device is turned on Excessive data volume or number of pages may overflow the device s memory disabling data reception Increase the timeout setting value in properties for transmission retry Reference Windows 95 98 Me Details Tab See page 14 Windows NT 4 0 Port Tab See page 23 Windows 2000 Port Tab See page 37 Printing is disabled due to an error in the current printer set...

Page 145: ...145 Troublesshooting Appendix Printing Scanning Area Top 0 1 2 5 0 1 2 5 0 1 2 5 Bottom Unit inches mm ...

Page 146: ... 5 I O DATA3 23 GND 6 I O DATA4 24 GND 7 I O DATA5 25 GND 8 I O DATA6 26 GND 9 I O DATA7 27 GND 10 O nACK 28 GND 11 O BUSY 29 GND 12 O PE 30 GND 13 I SELECT 31 I nNIT 14 O nAUTOFD 32 O nFAULT 15 Not Used 33 Not Used 16 GND 34 Not Used 17 GND 35 Not Used 18 O PLH 36 I nSELIN Signal name Function STB Signal for sending data to printer Steady state value is High Printer reads data until this signal b...

Page 147: ...s High when paper is out SELECT Signal indicating that printer is under online status Printer is capable ofreceiving data when this signal is High nAUTFD Signal used for bi directional communication GND Ground VCC Signal indicating that the power of printer is on This signal allows verifying ON OFF status of power of printer and connection status of printer cable nINT Signal for initializing print...

Page 148: ...ax function software recommended WinFax PRO 10 0 Class 2 Fax Modem Installation Windows 95 98 Me 1 Install the Com Port Redirector component from the Panasonic DMS installation using the Custom install if you haven t installed the PDMS software 2 Select Settings from the Start menu and open the Control Panel Double click the Add New Hardware icon 3 Click on the button Next ...

Page 149: ...ion 4 Windows 98 Me only Click on the button 5 Windows 98 Me only 1 Select No the device isn t in the list 2 Click on the button This screen will only appear if a new device is found 3 Select No I want to select the hardware from a list 4 Click on the button Next Next Next Continued on the next page ...

Page 150: ...stallation Windows 95 98 Me 6 1 Select Ports COM LPT 2 Click on the button 7 1 Select Communications Port 2 Click the button 8 1 Enter D English Pdms Setup Where D is your CD ROM drive 2 Click on the button 9 Click on the button Next Have Disk OK Next ...

Page 151: ...ass 2 Fax Modem 151 Installation Windows 95 98 Me Class 2 Fax Modem Section 10 Click on the button 11 Click the button 12 Click the button and restart the PC 13 Repeat steps from 1 to 3 Next Finish Yes Continued on the next page ...

Page 152: ...8 Me 14 Windows 98 Me only 1 Select No the device isn t in the list 2 Click on the button This screen will only appear if a new device is found 3 Select No I want to select the hardware from a list 4 Click on the button 15 1 Select Modem 2 Click on the button Next Next Next ...

Page 153: ... 1 Select Don t detect my modem I will select it from a list 2 Click on the button 1 Click the button 17 1 Enter D English Pdms Setup Where D is your CD ROM drive 2 Click on the button 18 1 Select the Class 2 Fax Modem of your machine 2 Click on the button Next Have Disk OK Next Continued on the next page ...

Page 154: ... Class 2 Fax Modem 154 Installation Windows 95 98 Me 19 1 Select Panasonic MFP Redirected Com Port COM3 COM number depends on the PC 2 Click on the button 20 Click the button Installation of the modem is completed Next Finish ...

Page 155: ... WinFax PRO 10 0 Class 2 Fax Modem Installation Windows NT 4 0 1 Install the Com Port Redirector component from the Panasonic DMS installation using the Custom install if you haven t installed the PDMS software 2 Select Settings from the Start menu and open the Control Panel 3 Double click Modems icon 4 1 Select Don t detect my modem I will select it from a list 2 Click on the button 5 Click the b...

Page 156: ...dms Setup Where D is your CD ROM drive 2 Click on the button 7 1 Select the Class 2 Fax Modem of your machine 2 Click on the button 8 1 Select the COM port shown at the bottom of the COM ports list 2 Click on the button 9 Click the button Installation of the modem is completed OK Next Next Finish ...

Page 157: ...Installing the Panasonic Class 2 Fax Modem 157 Installation Windows NT 4 0 Class 2 Fax Modem Section 10 Close the Modems Properties screen ...

Page 158: ...ose PC fax function software recommended WinFax PRO 10 0 Class 2 Fax Modem Installation Windows 2000 1 Install the Com Port Redirector component from the Panasonic DMS installation using the Custom install if you haven t installed the PDMS software 2 Select Settings from the Start menu and open the Control Panel 3 Double click the Add Remove Hardware icon 4 Click on the button Next ...

Page 159: ...Modem Section 5 1 Select Add Troubleshoot a device 2 Click on the button 6 1 Select Add a new device 2 Click on the button 7 1 Select No I want to select the hardware from a list 2 Click on the button 8 1 Select Modems 2 Click on the button Next Next Next Next Continued on the next page ...

Page 160: ... Select Don t detect my modem I will select it from a list 2 Click on the button 10 Click the button 11 1 Enter D English Pdms Setup Where D is your CD ROM drive 2 Click on the button 12 1 Select the Class 2 Fax Modem of your machine 2 Click on the button Next Have Disk OK Next ...

Page 161: ... Fax Modem Section 13 1 Select the COM port shown at the bottom of the COM ports list 2 Click on the button 14 1 If a warning message for logo certification appears click the button and continue installation 2 Click the button Installation of the modem is completed Next Yes Finish ...

Page 162: ...AMAGE INCLUDING BUT NOT LIMITED TO DIRECT INDIRECT SPECIAL INCIDENTAL OR CONSEQUENTIAL DAMAGES OR LOSS OF PROFITS SUSTAINED BY THE CUSTOMER IN CONNECTION WITH THE USE OR APPLICATION OF THIS PANASONIC FACSIMILE MACHINE SEE YOUR DEALER FOR DETAILS OF DEALER S WARRANTY Published in Japan November 2001 DZSD001468 3 M0601 3111 Matsushita Electric Industrial Co Ltd Website http www panasonic co jp globa...

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