Olivetti d-COPIA 3004MF Operation Manual Download Page 29

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3-1

3 FAX Operation (Basic)

This chapter explains the following basic operations.

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Automatic Send .......................................................................................................3-2

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FAX Automatic Reception .......................................................................................3-9

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Cancelling Communication.................................................................................... 3-11

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Using the Address Book........................................................................................3-14

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Using One-touch Keys ..........................................................................................3-23

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Dialing the Same Receiving System (Redial)........................................................3-25

Summary of Contents for d-COPIA 3004MF

Page 1: ...DNING VEDR RENDE FAX FAX BEDIENUNGSANLEITUNG H H A GU A DE USO DE FAX MANUEL D UTILISATION DU FAX FAX HASZN LATI TMUTAT GEBRUIKERSHANDLEIDING VOOR DE FAX PODR CZNIK OBS UGI FAKSU GUIA DE USO DE FAX GH...

Page 2: ...which could compromise the conformity attested to above as well as the characteristics of the product incorrect electrical power supply incorrect installation incorrect or improper use or use not in...

Page 3: ...at the related section includes safety warnings Specific points of attention are indicated inside the symbol The symbol indicates that the related section includes information on prohibited actions Sp...

Page 4: ...ansmission 4 5 Interrupt Send 4 6 Chain Dial 4 7 Manual Send 4 8 Manual Reception 4 9 Remote Switch Function 4 11 Printing Forwarding Received Documents Memory Forwarding 4 13 Sub Address Communicatio...

Page 5: ...Unusable Time 6 36 7 About Network FAX What is Network FAX 7 2 Setup 7 3 8 Troubleshooting Indicators During Sending Receiving Operation 8 2 Precautions When Turning Power OFF 8 2 Error Messages 8 3 T...

Page 6: ...e for easy reference When using the machine refer to the Safety Guide booklet and the Operation Guide for the machine on the DVD for information on the topics below Power supply Grounding the machine...

Page 7: ...CTIONS When using your telephone equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to persons including the following CAUTION To reduce...

Page 8: ...sous sol humide ou pr s d une piscine 2 Eviter d utiliser le t l phone sauf s il s agit d un appareil sans fil pendant un orage lectrique Ceci peut pr senter un risque de choc lectrique caus par la fo...

Page 9: ...ation technology equipment EN55022 Class B Limits for harmonic currents emissions for equipment input current 16A per phase EN61000 3 2 Limitation of voltage fluctuations and flicker in low voltage su...

Page 10: ...06R00 AN for D GR and P ES 01R01 National AN for E AN 07R01 AN for D E P and N GR 01R00 National AN for GR AN 09R00 AN for D GR 03R00 National AN for GR AN 10R00 AN for D GR 04R00 National AN for GR A...

Page 11: ...witched telephone networks PSTN in the following countries Austria Germany Liechtenstein Slovakia Belgium Greece Lithuania Slovenia Bulgaria Cyprus Hungary Luxembourg Spain Czech Iceland Malta Sweden...

Page 12: ...ginals for each requirement Furthermore explains sub address communication functions of the machine that are compatible with other makers systems and job accounting functions convenient for checking t...

Page 13: ...c Indicates a message displayed on the Message Display Ready to copy is displayed Used to emphasize a key word phrase or references to additional information For more information refer to Sleep and Au...

Page 14: ...xii...

Page 15: ...1 1 1 Part Names and Functions This chapter explains the names of parts of the fax device For other parts refer to the machine s Operation Guide Operation Panel 1 2 Machine 1 4...

Page 16: ...anually sending a FAX Shifts to switch the one touch key numbers 1 to 11 and 12 to 22 Lamp is lit while shifted 12 to 22 Displays the Add Destination screen where you can add destinations Displays the...

Page 17: ...arts sending operations and processing for setting operations Clears entered numbers and characters Numeric keys Enter numbers and symbols Displays the function menu for FAX Used to select a menu item...

Page 18: ...erform the fax operation with this panel 2 Power switch Press this switch to turn on the power before performing a fax or copy operation The message display lights to enable operation 3 Multi purpose...

Page 19: ...Document processor 7 Original width guides Adjust these guides according to the original width 8 Original table Stack the sheet originals on this table 9 Original eject table Read originals are ejecte...

Page 20: ...Part Names and Functions 1 6...

Page 21: ...the customer to undertake this preparation if it has already been carried out by a service representative Selection of Telephone Line Inch version only 2 2 Selection of Transmit Terminal Identificati...

Page 22: ...ax 1 Press the System Menu Counter key 2 Press the or key to select FAX 3 Press the OK key 4 Press the or key to select Transmission 5 Press the OK key 6 Press the or key to select FAX Dialing Mode 7...

Page 23: ...information to be printed you can select inside or outside of the page image being sent NOTE Normally the Local FAX Name is printed in the transmit terminal identification TTI However when job accoun...

Page 24: ...me 7 Press the OK key 8 Enter the Local FAX Name to be registered Up to 32 characters can be entered NOTE For details on character entry refer to Specifications Fax function on Appendix 6 9 Press the...

Page 25: ...r press the Clear key to delete the digits one by one before reentering the number To delete all entered digits and return to the default screen press the Reset key 9 Press the OK key Local FAX ID Ent...

Page 26: ...gs menu appears 3 Press the or key to select Date Setting and press the OK key A login screen will appear Then enter the user ID and password with administrator privileges to log in and press Login th...

Page 27: ...ate Time appears 11 Press the or key to move to the item Year Month Day you want to enter Press the or key to set each item 12 Press the OK key The screen to enter the time of Date Time appears 13 Set...

Page 28: ...ess the or key to select Adjust Maint and press the OK key 3 Press the or key to select Service Setting and press the OK key 4 Press the or key to select FAX Call Set and press the OK key 5 Press the...

Page 29: ...is chapter explains the following basic operations Automatic Send 3 2 FAX Automatic Reception 3 9 Cancelling Communication 3 11 Using the Address Book 3 14 Using One touch Keys 3 23 Dialing the Same R...

Page 30: ...e Selection of Transmission Method 2 There are two transmission methods memory transmission and direct transmission The default is memory transmission To select direct transmission use the following p...

Page 31: ...aled Direct Transmission When originals are placed in the document processor After the telephone line has connected with the receiving system scanning of the originals placed in the document processor...

Page 32: ...ey to display the FAX Detail menu Press the or key to select Sub Address Encrypted TX TX Start Speed or ECM and change settings and then press the OK key On Hook Press this key to connect to the telep...

Page 33: ...number of the receiving system using the numeric keys For details refer to Manual Send on page 4 8 Dialing methods without using the numeric keys Using the Address Book Refer to page 3 14 Using One to...

Page 34: ...l character size 6 point example Resolution Resolution NOTE The default setting is 200 100 dpi Normal The higher the resolution the clearer the image However higher resolution also means longer send t...

Page 35: ...are sent at an image quality of 200 200 dpi Fine Selecting the Density 6 Adjusting the density when scanning originals Manual 3 to 3 You can adjust the density using seven levels Auto The optimal dens...

Page 36: ...n the above screen for checking send jobs press the or key to select the job you want to cancel 2 Press Cancel the Left Select key 3 Press Yes the Left Select key This cancels the transmission NOTE Pr...

Page 37: ...tails refer to DRD Reception on page 6 14 Reception Method This machine allows the following five reception methods Auto Normal Auto FAX TEL Refer to page 6 2 Auto TAD Refer to page 6 4 Auto DRD Refer...

Page 38: ...plain paper 80 g m can be held on the inner tray However the number of sheets varies with the condition of the paper to be used IMPORTANT When the number of sheets to be printed exceeds the number of...

Page 39: ...ry transmission to cancel communication after it has started following the completed scanning of originals use the following procedure NOTE If user management is set to On the administrator or the use...

Page 40: ...K key 8 Press Yes the Left Select key Communication is canceled Or communication starts if sending the job immediately Cancelling Direct Transmission During direct transmission to cancel communication...

Page 41: ...communication Cancelling Polling or Bulletin Board Transmissions To cancel a polling or bulletin board transmission delete the polling transmission original saved in the polling box For information on...

Page 42: ...System Menu Counter key 2 Press the or key to select Edit Destination 3 Press the OK key 4 Press the or key to select Addressbook 5 Press the OK key 6 Press Menu the Right Select key 7 Press the or ke...

Page 43: ...tails on character entry refer to Specifications Fax function on Appendix 6 Address Recall Pause Pressing this key adds about three seconds of waiting time during dialing For example when dialing the...

Page 44: ...TX If you do not use Encrypted TX proceed to step 38 29 Press Change the Right Select key 30 Press the or key to select On 31 Press the OK key 32 Press the or key to select the desired encryption key...

Page 45: ...s can be registered NOTE Group registration requires destinations that have been registered as contact registration Perform the necessary contact registration in advance 1 Press the System Menu Counte...

Page 46: ...ou can select any available number out of 120 numbers 100 for individuals and 20 for groups 14 Press the OK key 15 Press the or key to select Group Name 16 Press Edit the Right Select key 17 Use the n...

Page 47: ...al you want to register to the group NOTE You can search for a destination by destination name 25 Press Menu the Right Select key 26 Press the or key to select Select 27 Press the OK key 28 To add mor...

Page 48: ...d in the destination list Searching for a Destination You can search for a destination registered in the Address Book 1 In the basic screen for sending press the Address Book key 2 Press the or key to...

Page 49: ...e destination or group to edit 7 Press Menu the Right Select key 8 When editing the destination of a contact registration 1 Press the or key to select Detail Edit 2 Press the OK key 3 Change the conte...

Page 50: ...ress List You can print the list of destinations registered in the Address Book You can sort the list in the order of names or address numbers of the destinations 1 Press the System Menu Counter key 2...

Page 51: ...the destination Numbers 12 to 22 are the One touch key numbers when the Shift Lock key is pressed 3 Press the OK key 4 Press the or key to select the destination individual or group you want to regist...

Page 52: ...the number you want to edit Numbers 12 to 22 are the One touch key numbers when the Shift Lock key is pressed 3 Press the OK key 4 When changing the destination to another destination 1 Press the or...

Page 53: ...mmediately while the machine is waiting for redial Manual Redial Recall Use this when the receiving system does not respond when you have tried to send a fax When you want to send the fax to the same...

Page 54: ...FAX Operation Basic 3 26...

Page 55: ...by Transmission 4 5 Interrupt Send 4 6 Chain Dial 4 7 Manual Send 4 8 Manual Reception 4 9 Remote Switch Function 4 11 Printing Forwarding Received Documents Memory Forwarding 4 13 Sub Address Communi...

Page 56: ...n before the specified time Refer to Cancelling and Sending Delayed Transmissions Queued on page 3 12 You can change destinations of a delayed transmission any time before the specified transmission t...

Page 57: ...sending a scheduled job immediately refer to Cancelling Memory Transmission during communication on page 3 11 1 Press the Status Job Cancel key 2 Press the or key to select Scheduled Job 3 Press the O...

Page 58: ...K key You can enter the next fax number Select the destination from the Address Book 1 Press the Address Book key 2 Press the or key to select the desired destination 3 Press the OK key You can select...

Page 59: ...Together with delayed transmission up to 30 transmissions can be scheduled You can use other functions such as broadcast transmission For the transmission method use memory transmission To select mem...

Page 60: ...tely 1 Press the FAX key 2 Load the originals to be sent using Interrupt Send 3 Press the Function Menu key 4 Press the or key to select FAX Direct TX 5 Press the OK key 6 Press the or key to select O...

Page 61: ...the fax number to connect to the chain number Use the numeric keys to enter a fax number 1 212 is already entered and then enter the fax number 2 After entering all the destinations press the OK key...

Page 62: ...en you hear the fax tone the telephone line has connected to the receiving system Press the Start key Transmission begins Using a Telephone to Send When you want to talk to the person at the receiving...

Page 63: ...coming call the machine makes a ringing tone 2 Press the FAX key 3 Press the On Hook key 4 Press ManualRX the Left Select key 5 After the sending side has started transmission the machine starts recei...

Page 64: ...g system When the conversation is over follow steps 1 to 2 above After the sending system has started transmission the machine starts receiving originals 4 When reception starts when the Processing in...

Page 65: ...commercially available product to the machine However even if it is a tone signal sending telephone set this function may not be used satisfactorily depending on the type of telephone set For details...

Page 66: ...tion 1 The connected telephone set makes a ringing tone 2 Lift the handset of the telephone 3 When you hear the fax tone from the handset enter the two digit remote switch dial number using the dial b...

Page 67: ...s Boxes or print the image Type of Forwarding Destination and Forwarding Requirements Only one forwarding destination can be specified When forwarding is set to On all received documents will be forwa...

Page 68: ...elect Forwarding 9 Press the OK key 10 Press the or key to select On or Off 11 Press the OK key Registering Forwarding Destination Use the procedure below to register a forwarding destination 1 Press...

Page 69: ...ding Destination Directly 1 Press the or key to select Address Entry 2 Press the OK key 3 Press the or key to select FAX E mail Folder SMB or Folder FTP 4 Press the OK key 5 Use the numeric keys to en...

Page 70: ...s the OK key 8 Press the or key to select Forward Dest 9 Press the OK key 10 Press the or key to select Confirmation 11 Press the OK key 12 Press the OK key again 13 Changing Forwarding Destination 1...

Page 71: ...next step if you selected Preset Time in step 10 12 Press the or key to move the cursor position and enter the hours and minutes of the start time 13 Press the OK key 14 Press the or key to move the...

Page 72: ...FAX 3 Press the OK key 4 Press the or key to select Reception 5 Press the OK key 6 Press the or key to select Forward Settings 7 Press the OK key 8 Press the or key to select Subject Add Info 9 Press...

Page 73: ...t the file name to be created when forwarding You can append information such as the date time and the job number or fax number 1 Press the System Menu Counter key 2 Press the or key to select FAX 3 P...

Page 74: ...key to select None 2 Press the OK key 3 Press the or key to select On or Off for appending of sender information When Appending Information to Document Name 1 Press the or key to select Date Job No J...

Page 75: ...48 21 The web page displays basic information about the machine and Embedded Web Server as well as the current status of the machine 3 Select a category from the navigation bar on the left to view an...

Page 76: ...uirements are enabled or disabled You can register any time between 00 00 and 23 59 File Name Sets the name of the file created when a fax is forwarded Additional Information Appends information such...

Page 77: ...formation When a forwarding address is specified as destination Sender Name or Sender FAX No Address is appended at forwarding When None these will not be appended Page Separate Choose whether pages a...

Page 78: ...il If you selected SMB or FTP as the destination type specify the settings below Host Name Port number Path Login User Name Login Password If you selected FAX as the destination type specify the setti...

Page 79: ...sub address password in the Address Book and One touch keys you can omit their entry before transmission For details refer to the explanations in the procedure of each communication method and registr...

Page 80: ...space and characters to enter a sub address 7 Press the OK key and enter the sub address password using the numeric keys NOTE You can use up to 20 digits including the numbers from 0 to 9 space and c...

Page 81: ...ss Menu the Right Select key 6 Press the or key to select Add Box and press the OK key 7 Use the numeric keys to enter the sub address 8 Press the OK key and use the numeric keys to enter the name of...

Page 82: ...ss the or key to select On or Off in Del afterPrint menu 2 Press the OK key Deleting Sub Address Box 1 Follow steps 1 to 4 of Registering a Sub Address Box on page 4 27 2 Select the box to be deleted...

Page 83: ...Sending cannot be done 7 Press the OK key 8 Press the or key to select Print The print starts Deleting Originals after Printing from a Sub Address Box To automatically delete the originals printed for...

Page 84: ...s Menu the Left Select key 3 Press the or key to select Detail Edit press the OK key 4 Press the or key to move the item to be changed and press Edit the Right Select key The details for the selected...

Page 85: ...list can be printed when user login has been enabled and the machine is logged in with administrator privileges 1 Press the System Menu Counter key 2 Press the U or V key to select Document Box and p...

Page 86: ...rements to be registered are set press the Program key and hold it 2 seconds The program is registered to the key When you press a number where a program is already registered proceed to the next step...

Page 87: ...e polling transmission with the same originals as many times as you wish Refer to page 4 33 NOTE You can store up to 10 originals for polling transmission You can also add to or overwrite originals up...

Page 88: ...ure to select the original s size when using custom size originals Original Image Select image quality Scan Resolution Chooses the level of detail used for scanning originals Orig Orientation To ensur...

Page 89: ...originals are scanned and stored in the Polling box Job Finish Notice Sends a notice by an e mail when a transmission is complete Density Adjusts the density used for scanning originals Duplex Select...

Page 90: ...oard Reception If the recipient s machine has a sub address bulletin board function you can use sub addresses to communicate with that machine even if it is a third party machine IMPORTANT The recipie...

Page 91: ...he Function Menu key 3 Press the or key to select FAX RX Polling 4 Press the OK key 5 Press the or key to select On 6 Press the OK key 7 Select the destination NOTE Only fax numbers can be selected as...

Page 92: ...d it is equipped with the same type of sub address communication function IMPORTANT Check the sub address set by the sender beforehand 1 Press the FAX key 2 Select the destination Here refer to Sub Ad...

Page 93: ...ng Cancelling All Originals 1 Press Menu the Left Select key 2 Press the or key to select Select All or Clear All 3 Press the OK key Selecting the Originals 1 Press Menu the Left Select key 2 Press th...

Page 94: ...g box NOTE If Delete TX File is set to On originals are automatically deleted following polling transmission Refer to page 4 33 1 Follow steps 1 to 5 in Printing from a Polling Box on page 4 39 2 Pres...

Page 95: ...age 4 39 2 Press Menu the Left Select key 3 Press the or key to select Detail Edit 4 Use the or key to check the details of the selected original 5 When you have finished checking the details press th...

Page 96: ...NOTE For details refer to the machine s Operation Guide Item Description Registration of User Register user access privileges User ID and Password Enable Disable User accounting Enable User accountin...

Page 97: ...ess Box Encrypted transmission Manual send when dialed from this machine to the receiving system Polling transmission Polling reception Network FAX transmission IMPORTANT You can use Make a call Check...

Page 98: ...ct Login User Name 3 Press the OK key 4 Use the numeric keys to enter the login user name NOTE For details on character entry refer to Specifications Fax function on Appendix 6 5 Press the OK key 6 Pr...

Page 99: ...ng and job accounting have been enabled the screen for entering a User ID and Password is displayed 1 Use the numeric keys to enter Account ID and press the OK key NOTE You can check the number of pag...

Page 100: ...ge Select Original Image Continuous Scan When you cannot place multi page originals into the document processor at one time the multi page originals can be scanned in batches and sent as one job In th...

Page 101: ...er explains how to check fax transmission results and functional registration status Various Tools for Checking Transmission Results and Registration Status 5 2 Checking FAX Job History 5 3 Printing A...

Page 102: ...y time 5 3 Send result report Receiptresult report Report printing Latest send or receipt result Automatic printout after every sending or receiving operation No Print Output or Error Only is also opt...

Page 103: ...of storage in Sub Address Boxes Polling Boxes and USB memory 3 Press the OK key 4 Press the or key to select the job you want to check 5 Press the OK key 6 Press the or key to check the details of th...

Page 104: ...Checking Transmission Results and Registration Status 5 4 Sender Info Transmission information Destination Recipient The number of destinations is displayed Item Description...

Page 105: ...age in the send result report 1 Press the System Menu Counter key 2 Press the or key to select Report 3 Press the OK key 4 Press the or key to select Result Rpt Set 5 Press the OK key 6 Press the or k...

Page 106: ...ng FAX Receipt Result by E mail on page 5 10 1 Press the System Menu Counter key 2 Press the or key to select Report 3 Press the OK key 4 Press the or key to select Result Rpt Set 5 Press the OK key 6...

Page 107: ...r every 50 faxes sent or received Printing Activity Reports The latest 50 sent or received fax data are printed as a report 1 Press the Status Job Cancel key 2 Press the or key to select FAX 3 Press t...

Page 108: ...received 1 Press the System Menu Counter key 2 Press the or key to select Report 3 Press the OK key 4 Press the or key to select Admin Rpt Set 5 Press the OK key 6 Press the or key to select Outgoing...

Page 109: ...Local FAX Number Local FAX Name fax line setting etc You can print it out as necessary 1 Press the System Menu Counter key 2 Press the or key to select Report 3 Press the OK key 4 Press the or key to...

Page 110: ...If the setting is Error SubAddress E mail notification is only provided when an error occurs or the received original is forwarded to other faxes computers and Sub Address Boxes 1 Press the System Men...

Page 111: ...ly 1 Press the or key to select Address Entry 2 Press the OK key 3 Use the numeric keys to enter the address you want to register as the report destination Up to 64 digits can be entered NOTE For deta...

Page 112: ...Checking Transmission Results and Registration Status 5 12...

Page 113: ...y Code 6 6 Rings 6 7 Volume Adjustment 6 8 Retry Times 6 9 Receiving Mode 6 10 Reception Date Time 6 11 Media Type for Print Output 6 12 DRD Reception 6 14 Transmission Restriction 6 16 Encryption 6 2...

Page 114: ...E At the end of the conversation you can also manually receive the originals Refer to Manual Reception on page 4 9 Preparation Refer to Receiving Mode on page 6 10 to select Auto FAX TEL FAX FAX Telep...

Page 115: ...gs on page 6 7 2 When the call is from a telephone 1 The machine makes a ringing tone urging the user to respond Lift the handset of the telephone within 30 seconds NOTE If you do not lift the handset...

Page 116: ...AX Answering Machine Auto Switch Reception it is necessary to connect an answering machine equipped telephone set commercially available product to the machine For details such as responding to messag...

Page 117: ...the machine enters a status the same as manual reception Refer to Manual Reception on page 4 9 2 The answering machine responds When the call is from a telephone but the user is absent The answering m...

Page 118: ...Setup and Registration 6 6 FAX Country Code To use this menu consult your dealer or service representative...

Page 119: ...can be set to between 1 and 15 times for Rings Normal and Rings TAD and 0 and 15 times for Rings FAX TEL For Rings FAX TEL this change is possible with some countries 1 Press the System Menu Counter...

Page 120: ...he line is connected without pressing the On Hook key such as in memory transmission 1 Press the System Menu Counter key 2 Press the or key to select Common Settings 3 Press the OK key 4 Press the or...

Page 121: ...al refer to Dialing the Same Receiving System Redial on page 3 25 1 Press the System Menu Counter key 2 Press the or key to select FAX 3 Press the OK key 4 Press the or key to select Transmission 5 Pr...

Page 122: ...ne is used NOTE DRD reception mode is available for some countries 1 Press the System Menu Counter key 2 Press the or key to select FAX 3 Press the OK key 4 Press the or key to select Reception 5 Pres...

Page 123: ...a is printed on multiple pages the reception date time is printed on the fist page only It is not printed on the pages that follow When the received fax data is forwarded after retrieving it from memo...

Page 124: ...s the OK key 8 Press the or key to select the desired paper type If you do not specify any paper type select All Media Type 9 Press the OK key Setting the cassette for the print output of received fax...

Page 125: ...e 2 Type or Cassette 3 Type 13 Press the OK key 14 Press the or key to select the desired paper type 15 Press the OK key The previous screen reappears 16 Press the Back key to return to the default Sy...

Page 126: ...the Distinctive Ring Pattern service provided by your telephone company Contact your telephone company for further information on the Distinctive Ring Pattern service available Flow of reception Prepa...

Page 127: ...call is from a telephone Lift the handset and speak with the other party When the conversation is over fax reception can be initiated manually When the call is from a fax Once the ringing tone stops...

Page 128: ...gistering Permit FAX No on page 6 17 or Registering Permit ID No on page 6 22 Send restriction settings are specified in Permit Addr Book in Send Restrictions Refer to Setting Send Restriction on page...

Page 129: ...s Reception Rejection Register Reject FAX numbers Refer to Registering Reject FAX No on page 6 19 Reception restriction settings are specified in Reject List in Reception Restrictions Refer to Setting...

Page 130: ...on page 6 17 2 Press the or key to select the Permit FAX No to be changed or deleted 3 Press Menu the Right Select key 4 Changing Permit FAX No 1 Press the or key to select Detail Edit 2 Press the OK...

Page 131: ...tered 1 Press the System Menu Counter key 2 Press the or key to select FAX 3 Press the OK key 4 Press the or key to select TX RX Restrict 5 Press the OK key 6 Press the or key to select Reject No List...

Page 132: ...FAX No on page 6 19 2 Press the or key to select the Reject FAX No to be changed or deleted 3 Press Menu the Right Select key 4 Changing Reject FAX No 1 Press the or key to select Detail Edit 2 Press...

Page 133: ...r key to select Delete 2 Press the OK key 3 Press Yes the Left Select key This deletes the Reject FAX number 5 To change and delete other Reject FAX numbers repeat steps 2 to 4 Menu a b 1 Detail Edit...

Page 134: ...s the or key to select Permit ID List 7 Press the OK key 8 Press Menu the Right Select key 9 Press the or key to select Add FAX ID 10 Press the OK key 11 Use the numeric keys to enter a Permit ID numb...

Page 135: ...numeric keys to reenter a Permit ID number 0000 to 9999 NOTE Press the Clear key to display the previous number 4 Press the OK key Deleting Permit ID No 1 Press the or key to select Delete 2 Press the...

Page 136: ...an restrict incoming faxes so that you only receive originals from senders registered in Permit FAX No and Permit ID No and senders registered in your Address Book This mode also allows you to set a R...

Page 137: ...ame 16 digit encryption key When the encryption key differs between the sending system and the receiving system the encryption cannot be conducted Therefore the sending system and the receiving system...

Page 138: ...ress the System Menu Counter key 2 Press the or key to select FAX 3 Press the OK key 4 Press the or key to select TX RX Common 5 Press the OK key 6 Press the or key to select Encryption Key 7 Press th...

Page 139: ...4 Confirming Registration Contents of Encryption Key 1 Press the or key to select Detail 2 Press the OK key Deleting Encryption Key 1 Press the or key to select Delete 2 Press the OK key 3 Press Yes t...

Page 140: ...26 When an encryption key has already been registered go to the next step 2 Press the FAX key 3 Place the originals 4 Use the numeric keys to enter the FAX number of the other party and press Detail t...

Page 141: ...ct encryption communication operating the receiving system follow the steps below NOTE In encryption communication sub address communication cannot be used 1 Register the encryption key you have arran...

Page 142: ...ncryption key number 12 Press the OK key 13 The sending system conducts encrypted transmission When encryption communication is conducted normally the machine decrypts the encrypted originals received...

Page 143: ...ut on both sides of paper having the same width as the data 1 Press the System Menu Counter key 2 Press the or key to select FAX 3 Press the OK key 4 Press the or key to select Reception 5 Press the O...

Page 144: ...of the original at a time on one Letter or A4 size sheet of paper 1 Press the System Menu Counter key 2 Press the or key to select FAX 3 Press the OK key 4 Press the or key to select Reception 5 Press...

Page 145: ...er all pages are received If Off is set each page is printed as it is received 1 Press the System Menu Counter key 2 Press the or key to select FAX 3 Press the OK key 4 Press the or key to select Rece...

Page 146: ...Notice FAX Delayed TX FAX Direct TX FAX RX Polling Density Duplex 1 Press the System Menu Counter key 2 Press the or key to select FAX 3 Press the OK key 4 Press the or key to select Select Key Set 5...

Page 147: ...nd register a Predetermined ID on the machine For more information contact your Service Representative or Authorized Service Center 1 Press the System Menu Counter key 2 Press the or key to select Adj...

Page 148: ...ss the System Menu Counter key 2 Press the or key to select Common Settings 3 Press the OK key 4 Press the or key to select Timer Setting 5 Press the OK key 6 Press the or key to select Unusable Time...

Page 149: ...to use Network FAX Please also read the Network FAX Driver Operation Guide Online Manual contained in the included DVD which describes how to operate your PC to send a fax using Network FAX and make v...

Page 150: ...Network FAX sending is performed in the following sequence Flow of Network FAX Receiving Network FAX receiving is performed in the following sequence NOTE The memory forwarding function allows not on...

Page 151: ...ils refer to the Network FAX Driver Operation Guide contained in the included DVD Network FAX Driver Operation Guide The Network FAX Driver Operation Guide Online Manual is contained in the included D...

Page 152: ...About Network FAX 7 4...

Page 153: ...8 1 8 Troubleshooting This chapter explains how to deal with problems Indicators During Sending Receiving Operation 8 2 Precautions When Turning Power OFF 8 2 Error Messages 8 3 Troubleshooting 8 5...

Page 154: ...The Memory indicator is lit when there is source data stored in the memory for delayed transmission Precautions When Turning Power OFF You cannot automatically receive a fax when the power switch is...

Page 155: ...rror code Turn the power switch off and unplug the power cord Call your service representative Polling box limit exceeded Job is canceled Polling box capacity is used up with document data Press the O...

Page 156: ...indicated When the type of printing paper is specified the necessary paper types are also displayed To use another paper source select the paper source and press the OK key To use another paper sourc...

Page 157: ...strations correct both at sender and recipient Double check the registrations both at sender and recipient 6 25 Cannot use the remote switching function Is a pulse line used Some phones may transmit t...

Page 158: ...ransmission cannot be performed unless the recipient fax machine has a similar sub address transmission feature Is the entered sub address identical to the sub address registered in the recipient fax...

Page 159: ...try Method Appendix 2 Specifications Fax function Appendix 6 Menu List Appendix 7 Received FAX Sizes and Paper Priority Inch Model Appendix 9 Received FAX Sizes and Paper Priority Metric Model Appendi...

Page 160: ...e character to the left of it is deleted 3 Back Key Press this key to return to the screen from which you invoked the character entry screen 4 Cursor Keys Use these to select the entry position or sel...

Page 161: ...creen press Text the Right Select key to select the type of characters you want to enter Each time you press Text the Right Select key the character type switches as follows ABC 123 Symbol ABC NOTE By...

Page 162: ...ode Available characters Alphabetic Symbol _ 1 Numeric 1 Alphabetic Symbol a b c A B C 2 Numeric 2 Alphabetic Symbol d e f D E F 3 Numeric 3 Alphabetic Symbol g h i G H I 4 Numeric 4 Alphabetic Symbol...

Page 163: ...n Select Character Is Selected in Login Operation Settings In the login screen that appears when user management is enabled the character entry method may vary depending on the settings For the Login...

Page 164: ...5 mm Max length 14 355 6 mm Automatic Document Feed Max 50 sheets Scanner Resolution Horizontal Vertical 200 100 dpi Normal 8 dot mm 3 85 line mm 200 200 dpi Fine 8 dot mm 7 7 line mm 200 400 dpi Supe...

Page 165: ...Job page 4 3 Print Job Log page 5 3 Send Job Log page 5 3 Store Job Log page 5 3 FAX page 5 7 Document Box Key Sub Address Box page 4 27 Polling Box Store File page 4 33 System Menu Counter Key Repor...

Page 166: ...age 6 11 2 in 1 Printing page 6 32 Batch Print page 6 33 Remote SW Dial page 4 11 Encryption RX page 6 25 Duplex Printing page 6 31 TX RX Restrict TX Restriction page 6 16 RX Restriction page 6 16 Per...

Page 167: ...LG Legal When a paper type is selected in Media Type a received fax is printed using the matching paper source Refer to page 6 12 Even if All Media Types is selected paper types such as transparency...

Page 168: ...lio When a paper type is selected in Media Type a received fax is printed using the matching paper source Refer to page 6 12 Even if All Media Types is selected paper types such as transparency cannot...

Page 169: ...ion was established U00600 U00690 Communication was stopped due to the machine failure Send or receive again U00700 Communication was stopped due to failure on the part of the sender or recipient mach...

Page 170: ...n error occurred due to either 1 or 2 below Check with the other party 1 The other party s machine is an our brand model and transmission restrictions were found set by the other party during polling...

Page 171: ...ion key is not yet registered U04500 Encrypted reception was canceled because the encryption key does not match U05100 Transmission was canceled because communication requirements are not met due to t...

Page 172: ...pped because there is no more free space in the memory of the recipient machine Check with the recipient U19200 Memory transmission was stopped due to a data error occurring during transmission Send a...

Page 173: ...gistration Status 5 1 Confirming and Deleting Registration Contents of Encryption Key 6 27 Continuous Scan 4 46 D Date 2 6 Delayed Transmission 4 2 Cancel 3 12 Immediate Transmission 3 12 Density 3 7...

Page 174: ...ration 6 22 Placing Originals 3 3 Polling Communication 4 33 Checking 4 41 Deleting Originals in a Polling Box 4 40 Polling Reception 4 36 8 6 Polling Transmission 4 33 Printing from a Polling Box 4 3...

Page 175: ...s Box 4 29 How to Change 4 27 How to Delete 4 28 How to Register 4 27 Printing Originals from Sub Address Box 4 28 Sub Address Communication 3 4 4 25 How to Conduct 4 25 Sub Address 4 25 Sub Address P...

Page 176: ...Index 4...

Page 177: ...you need and the instructions for handling the waste correctly for example location and times of the waste collection centres etc b When you purchase a new device of ours give a used device similar t...

Page 178: ...c current emissions equipment input current 16 A per phase EN 61000 3 3 2008 Electromagnetic Compatibility EMC Part 3 Limits Section 3 Limitation of voltage fluctuations and flicker in low voltage sup...

Page 179: ......

Page 180: ...First edition 2011 12 2MJLVEN000...

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