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Oki MC560n, User Manual

The Oki MC560n, a versatile multi-function printer, offers exceptional performance. With its user-friendly interface, it ensures ease of use for every task. Access the comprehensive brochure and user manual for free download from manualshive.com, providing you with all the necessary information to make the most of this outstanding printer.

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Configuring your machine > 50

Tray2 

Papersize

A4 / A5 / B5 / 

LEGAL14

 

LEGAL13.5

 

LEGAL13

 

LETTER

 

 

EXECUTIVE

 

CUSTOM

Selects the size of paper loaded in Tray 

2 (lower) if installed. For CUSTOM 

setting see X-DIMENSION and Y-

DIMENSION later in this table.

Tray2 

Mediatype

PLAIN

 

LETTERHEAD 

TRANSPARENCY 

BOND

 

RECYCLED 

CARDSTOCK

 

ROUGH

Selects the type of media loaded in this 

tray (if installed).

Tray2 

Mediaweight

Light 

17-20 lb

64-74g/m²

Medium

 

20 - 24 lb. 

75-90g/m²

Heavy

24 - 47 lb.

91-176g/m² 

Adjusts the MFP for the weight of paper 

stock loaded in this tray (if installed).

MPT 

Papersize

A4 / A5 / A6 / B5

 

LEGAL14

 

LEGAL13.5

 

LEGAL13

 

LETTER

 

 

EXECUTIVE

 

CUSTOM

 

COM-9 ENVELOPE

 

COM-10 

ENVELOPE

 

MONARCH ENV

 

DL ENVELOPE

 

C5 ENVELOPE

Selects the size of paper to be fed from 

the multi purpose tray. For CUSTOM 

setting see X-DIMENSION and Y-

DIMENSION later in this table.

MPT 

Mediatype

PLAIN

 

LETTERHEAD

 

TRANSPARENCY

 

LABELS

 

BOND

 

RECYCLED

 

CARD STOCK

 

ROUGH

Selects the type of media to be fed from 

the multi purpose tray so that the MFP 

can adjust its internal parameters to 

better accommodate the selected type 

of media.

ITEM

CHOICE

DESCRIPTION

Summary of Contents for MC560n

Page 1: ...59391301_cvr jpg ...

Page 2: ...onstitute endorsement by the manufacturer While all reasonable efforts have been made to make this document as accurate and helpful as possible we make no warranty of any kind expressed or implied as to the accuracy or completeness of the information contained herein The most up to date drivers and manuals are available from the web site http www okiprintingsolutions com TRADEMARK INFORMATION Oki ...

Page 3: ...ray 23 Multi purpose tray 23 Face down stacker 24 Face up stacker 24 Loading paper 25 Cassette tray 25 Multi purpose tray 28 Configuring your machine 30 Minimum configuration requirements 30 Pre configuration information 30 Configuration 35 Explanation of filing protocols 59 Setting the fax facility 64 Print settings and security 72 PCL or postscript 72 Printing preferences in windows applications...

Page 4: ...oblem checklist 161 LCD message list 164 A guide to printing 183 How to access the driver screens 183 Changing the driver defaults 183 Changing the application s driver settings 184 PCL saved driver settings 184 Setting the driver device options 185 Blacks and grays black overprint 187 Black printing black generation 188 Fine lines enhancement 190 Grayscale printing 191 Color matching 193 Printer ...

Page 5: ...ata 206 CMYK ink simulations CMYK source data 208 Rendering intents 211 Pure black text graphics 212 Color match precision 212 Printer driver settings for ICC profile creation or no color matching 212 Finishing options 214 Specifications 235 Index 242 ...

Page 6: ...p Visit our Website 6 NEED HELP VISIT OUR WEBSITE For personalized web based support on the products you own including the latest up to the minute information visit your personal solutions center my okidata com ...

Page 7: ...empt to induce vomiting if person is unconscious If inhaled move the person to an open area for fresh air Seek medical attention If it gets into the eyes flush with large amounts of water for at least 15 minutes keeping eyelids open Seek medical attention Spillages should be treated with cold water and soap to help reduce risk of staining skin or clothing ...

Page 8: ...ther toner cartridge may not operate at all even if it is described as compatible and if it does work your product s performance and print quality may be degraded Specifications subject to change without notice All trademarks acknowledged NOTE A note provides additional information to supplement the main text CAUTION A caution provides additional information which if ignored may result in equipmen...

Page 9: ...to your documents Up to 20 pages per minute in full color for fast printing of high impact color presentations and other documents Up to 10 copies per minute at 300 dpi in full color for fast copying Up to 32 pages per minute in black and white for fast and efficient printing of all general purpose documents not requiring color Up to 16 copies per minute at 300 dpi in black and white for fast and ...

Page 10: ...by eliminating outbound anonymous emails for security reasons Multi tasking Supports scanning one job while printing another to ensure greater productivity Digital Copying An intuitive control panel makes digital copying fast and easy Network PC Printing When connected to a network the MFP is able to perform network or PC printing available in Scan to Mode Multiple Pages Sending With the Auto Docu...

Page 11: ...of larger documents Storage cabinet ABOUT THIS GUIDE This manual is your user s guide check the web site www okiprintingsolutions com for the most up to date version for your MFP and forms part of the overall user support listed below Safety Warranty and Regulatory Information to provide information for safe use of the MFP This is a paper document that is packaged with the MFP and should be read b...

Page 12: ...ols provided in Adobe Reader You can access specific information in two ways In the list of bookmarks down the left hand side of your screen click on the topic of interest to jump to the required topic If the bookmarks are not available see Contents on page 3 In the list of bookmarks click on Index to jump to the Index If the bookmarks are not available use the see Contents on page 3 Find the term...

Page 13: ...Introduction 13 acroprint1 eps c Pages from and to 3 for the range of pages you specify by entering their page numbers 3 Click OK 1 2 3 ...

Page 14: ...with LCD display Status LEDs and operator buttons 4 Front Cover release lift 5 Paper tray Standard blank paper tray Holds up to 300 sheets of 20 lb 80g m paper 6 Multi purpose feeder shown closed Used for feeding heavier paper stocks envelopes and other special media Also for manual feeding of single sheets when required 7 Automatic Document Feeder ADF Unit 8 LCD Display 9 ADF Paper Tray 10 ADF Pa...

Page 15: ...onjunction with the multi purpose feed tray the paper path through the MFP is essentially straight This avoids bending the paper around curves in the paper path and enables feeding of up to 54 lb 203g m media 13 ON OFF Power switch 14 USB interface 15 AC power socket 16 Rear face up 100 sheet stacker 17 Network Connector 18 Line connection Socket for connecting the fax machine to the telephone lin...

Page 16: ...caling can be made from preset percentages 2 One touch keypad Provides one touch dialing of your most often used or favorite fax numbers 3 Keypad Alpha numerical keys used to enter copy quantity fax number or e mail address Redial key used to manually resend a fax Clear key used to delete entry from the LCD panel Pause key used to insert a within a fax number if dialing an extension ...

Page 17: ... Down Left Right Keys Used to move the cursor in the LCD up down left right The up down keys are used to switch function indication 10 OK Used to select and confirm current setting selections 11 Return Used to cancel selections and go back to the top level of the setting The key is also used to cancel any previous input 12 FTP Address Used to indicate the stored FTP address for the Send function T...

Page 18: ... set up the MFP 15 Reset Select to change the scanner to the factory default settings 16 Power save Press once to go to sleep mode continuous press is invalid 17 Power LEDs Power Alarm Sleep Illuminates to indicate power on and ready Illuminates to indicate error condition Illuminates to indicate power save mode 18 Mono Select to send or copy document s in monochrome 19 Color Select to send or cop...

Page 19: ... most systems However if your system does not support auto launching CD ROMs press the Start button choose RUN type d setup exe d the CD ROM drive in use and then click OK 4 Follow the on screen instructions to complete the driver installation MFP NETWORK SETUP TOOL The MFP network setup utility can be found on the CD 1 in the Network Software menu Follow the on screen instructions to complete the...

Page 20: ...2 Click Search MFP setup search jpg 3 Highlight the required search result and click Add The MFP network setup tool allows you to configure your MFP Refer to Pre configuration information on page 30 for detailed instructions PAPER RECOMMENDATIONS Your MFP will handle a variety of print media including a range of paper weights and sizes transparencies and envelopes This ...

Page 21: ... They should also be of the rectangular flap type with glue that remains intact when subjected to hot roll pressure fusing used in this type of MFP Window envelopes are not suitable Oki Premium Envelopes size 10 52206301 100 count and 52206302 500 count Transparencies should be of the type designed for use in copiers and laser printers We strongly recommend Oki transparencies Order No 52205701 In ...

Page 22: ...Getting started 22 Banner Paper Oki 52206002 100 count 8 5 x 35 4 inches 215 90 x 899 16 mm Oki SynFlexTM Paper Oki 52205901 8 5 x 11 inches 215 90 x 279 40 mm Waterproof and Tear resistant ...

Page 23: ... MULTI PURPOSE TRAY The multi purpose tray can handle the same media sizes as the cassette trays but in weights of 20 54 lb 75g m to 203g m For very heavy paper stock use the face up rear paper stacker This ensures that the paper path through the MFP is almost straight Size Dimensions Weight g m A6 4 1339 x 5 8268 inches 105 x 148mm Light 17 20 lb 64 74g m Medium 20 28 lb 75 104g m Heavy 28 32 lb ...

Page 24: ...e loaded print side up and top edge into the MFP FACE DOWN STACKER The face down stacker on the top of the MFP can hold up to 250 sheets of 20 lb 80g m standard paper and can handle paper stocks up to 32 lb 120g m Pages printed in reading order page 1 first will be sorted in reading order last page on top facing down FACE UP STACKER The face up stacker at the rear of the MFP should be opened and t...

Page 25: ...e paper tray from the MFP Pull out paper tray eps 2 Fan the paper to be loaded at the edges 1 and in the middle 2 to ensure that all sheets are properly separated then tap the edges of the stack on a flat surface to make it flush again 3 Fan Paper eps 1 2 3 ...

Page 26: ...ides 2 to the size of paper being used To prevent paper jams Do not leave space between the paper and the guides and rear stopper Do not overfill the paper tray Capacity depends on the type of paper stock Do not load damaged paper Do not load paper of different sizes or types at the same time Do not pull the paper tray out during printing Close the paper tray gently 1 2 ...

Page 27: ...epending on paper weight 6 For face up printing make sure the face up rear stacker 3 is open and the paper support 4 is extended Paper is stacked in reverse order and tray capacity is approximately 100 sheets depending on paper weight 7 Always use the face up rear stacker for heavy paper card stock etc CAUTION Do not open or close the rear paper exit while printing as it may result in a paper jam ...

Page 28: ...p edge into the MFP Envelopes should be loaded face up with top edge to the left and short edge into the MFP Do not exceed the paper capacity of about 50 sheets or 10 envelopes Maximum stacking depth is 0 3937 inches 10mm 3 Press the tray latch button 3 inwards to release the paper platform so that the paper is lifted and gripped in place 4 Set the correct paper size for the multi purpose tray in ...

Page 29: ...paper 29 Menu scanner menu settings See Configuration on page 35 for details NOTE You only need to update one menu the scanner and printer menus automatically synchronise to ensure the information is consistent ...

Page 30: ...000 Windows XP HTTP or FTP server PRE CONFIGURATION INFORMATION GENERAL There are no factory default PIN or passwords these should be set initially by the system administrator FAX SET UP Your MFP has to be set up properly to allow faxing from the machine The following parameters must be set before using the fax function Date and time Country code Station ID and number See Initial set up on page 64...

Page 31: ... 110 Explanation 1 DHCP Enable Choose Yes to obtain IP subnet gateway addresses automatically from DHCP server After changing setting from Disable to Enable switch scanner module power OFF then ON 2 IP Address The Internet Protocol IP address assigned to your machine by your network administrator 3 Subnet Mask The net mask address assigned by your network administrator 4 Gateway IP The gateway IP ...

Page 32: ...The IP address of DNS Server assigned by your network administrator 8 POP3 Server The IP address of your POP3 server 9 POP3 Port The port number of your POP3 Server Enter the DNS name or IP and port number of your POP3 server if your mail server requires POP3 authentication before sending e mails from the machine NOTE You must also set up the Define from details to allow e mail sending ...

Page 33: ...s of two parts one identifying the network and the one identifying your node The IP address is usually written as four numbers separated by periods Each number can be zero to 255 For example 10 1 30 186 could be an IP address 3 SMTP Simple Mail Transfer Protocol is the main communication protocol used to send and receive e mail on the Internet 4 DNS Domain Name System The DNS server identifies hos...

Page 34: ... Common Internet File System The MFP allows you to save scanned documents directly to a designated server or a personal computer on the network in a standard PDF JPEG TIFF or MTIFF file format CIFS is the sharing system of Microsoft Windows What is unique about this filing function is that it allows all corporate users to share one machine to send documents to each file folder on a designated serv...

Page 35: ...anel For illustration purposes only the configuration menu options shown are as accessed via the scanner control panel NOTE 1 If the system administrator has chosen DHCP then the IP address of TCP IP gateway subnet mask and DNS server will be automatically given 2 When installing the MFP for the first time it is recommended that the Administrator retain the default system settings The settings can...

Page 36: ...ield of your browser and then press Enter The MFP web page appears For example http 192 168 1 41 webpage jpg NOTE The Administrative Settings are blocked by a password It is recommended that the system administrator creates a new one since the machine is shipped without a specific password ...

Page 37: ...e so install the MFP Network Setup Tool as described in MFP network setup tool on page 19 MFP setup jpg NOTE The Administrative Settings are blocked by a password It is recommended that the system administrator creates a new one since the machine is shipped without a specific password ...

Page 38: ...it the menu item Control panel_oda jpg Information ITEM DESCRIPTION OR CHOICE Model Displays the model name Device name Displays the device name Scanner MAC address Displays the scanner MAC address Printer Serial No Displays serial number F W version Displays firmware versions 1 Printer CU version 2 Printer PU version 3 System F W version 4 Scanner F W version 5 Web page version 6 Resource file ve...

Page 39: ... Media Weight Medium Heavy Ultra Heavy Tray 1 Media Type Plain LTRhead Bond Recycled Rough Tray 2 Media Type Plain LTRhead Transparency Bond Recycled CardStock Rough MP Media Type Plain Letterhead Transparency Labels Bond Recycled CardStock Rough Density Control Auto Manual Adjust Density Select to perform Density Adjustment Adjust Registration Select to perform Auto Color Registration ITEM DESCRI...

Page 40: ... Login Name User s choice Password User s choice Def Subject Default text for the Subject field in e mail messages from the MFP Up to 64 characters are allowed The default subject is used only when users did not enter anything in the Subject field in e mail message from the MFP Def From Default From field in e mail and fax messages from the MFP Up to 64 characters are allowed Scan Size Limit The l...

Page 41: ...Station ID Fit to page Detect dial tone Detect busy tone Re dial Redial interval Ring response Dial prefix Manual receive ECM mode Speaker volume Id Enter MFP ID number Station Enter MFP telephone number Enable Disable Enable Disable Enable Disable 0 1 2 3 4 5 6 7 8 9 10 0 1min 2min 3min 4min 5min 6min 1 ring 5secs 10secs 15secs 20secs If connecting via a PBX line enter the access number to obtain...

Page 42: ...te a new 4 to 6 digit PIN When the security feature is enabled the user will be prompted to enter the PIN ITEM DESCRIPTION OR CHOICE Date Time Enter the current date and time Password Enter new password if the administrator wishes to change the password Up to 8 alphabetical or numerical digits are allowed to be entered in this field When entering alphabetical digits note that they are case sensiti...

Page 43: ...180 seconds Country Code Select the country in which the MFP is situated Choice United States Japan International Denmark Austria Italian Latin America Great Britain Germany Belgium Greece Mexico Ireland Hungary Holland Australia China Norway Czech Republic France New Zealand Russia Sweden Poland Portugal Singapore Taiwan Language Default set to English Language setting can be changed from the web...

Page 44: ...istrator create a new password to ensure security ITEM DESCRIPTION OR CHOICE Address Book Manager Set up a list of e mail addresses and groups to which to send your scanned images Profile Manager Create profiles of the filing destinations in which the scanned image can be placed Phone Book Manager Set up a list of fax numbers and groups to which to send your fax messages Note Phone Book Manager ca...

Page 45: ...EL BACK MENU ENTER 1 2 3 ITEM ACTION DESCRIPTION Print Menu Map Execute Prints complete menu listing with current MFP settings shown Print File List Execute Prints a list of overlays macros fonts and other files stored on the MFP s hard disk drive if installed Print PCL Font Execute Prints complete list of all internal PCL fonts plus those stored in ROM slot 0 flash memory and in hard disk if inst...

Page 46: ...e that no hard disk data is lost ITEM ACTION DESCRIPTION Shutdown Start Execute Performs controlled shutdown of the MFP ensuring that all files on the internal hard disk are closed before power is turned off Only power the MFP off when the display indicates that shutdown is complete ITEM CHOICE DESCRIPTION Copies 1 999 Enter the number of copies of a document to be printed from 1 to 999 Duplex ON ...

Page 47: ...the MFP will stop and request the correct size of paper to be loaded Media Check ENABLE DISABLE Determines whether the MFP check the size of paper loaded matches that required for the document sent to print Resolution 600x1200DPI 600DPI M Level 600DPI Sets the default resolution for printing dots per inch 600x1200DPI uses more memory and requires more time to process but prints at a higher quality...

Page 48: ...ity of print jobs are in color The MFP automatically switches between 20ppm for each color page and 32ppm for each black and white page When black and white pages are printed the 3 color drums are automatically lifted to maximize their working life This operation imposes delay each time the MFP switches between color and black and white printing However the 30 60 second cool down delay described f...

Page 49: ...13 5 LEGAL13 LETTER EXECUTIVE CUSTOM Selects the size of paper loaded in Tray 1 upper tray if both trays installed For CUSTOM setting see X DIMENSION and Y DIMENSION later in this table Tray1 Mediatype PLAIN LETTERHEAD BOND RECYCLED ROUGH Selects the type of media loaded in this tray This will help the MFP to adjust its internal operating parameters such as engine speed and fusing temperature to b...

Page 50: ...24 47 lb 91 176g m Adjusts the MFP for the weight of paper stock loaded in this tray if installed MPT Papersize A4 A5 A6 B5 LEGAL14 LEGAL13 5 LEGAL13 LETTER EXECUTIVE CUSTOM COM 9 ENVELOPE COM 10 ENVELOPE MONARCH ENV DL ENVELOPE C5 ENVELOPE Selects the size of paper to be fed from the multi purpose tray For CUSTOM setting see X DIMENSION and Y DIMENSION later in this table MPT Mediatype PLAIN LETT...

Page 51: ...going PAPER SIZE settings Note that media of up to 1200mm in length can be fed from the multi purpose tray for banner printing ITEM CHOICE DESCRIPTION ITEM CHOICE DESCRIPTION ColorDensity Control AUTO MANUAL If set to AUTO image density will be automatically adjusted at power on when a new image drum or toner cartridge is installed and at intervals of 100 300 and 500 drum counts If a 500 drum coun...

Page 52: ...istration EXECUTE Performs automatic color registration adjustment Normally this is done on power on and when the top cover is opened and then closed This process accurately aligns the cyan magenta and yellow images to the black image C Reg Fine Ajst M Reg Fine Ajst Y Reg Fine Ajst 3 0 3 3 0 3 3 0 3 Performs fine adjustment of image timing in relation to the black image component Ink Simulation OF...

Page 53: ... Warning ONLINE JOB When ONLINE non critical warnings such as requests for a different paper size can be cleared by pressing the ON LINE button When set to JOB they are cleared when the print job resumes Auto Continue ON OFF Determines whether or not the MFP will automatically recover from a memory overflow condition Manual Timeout OFF 30 sec 60 sec Specifies how many seconds the MFP will wait for...

Page 54: ... 99 99 CPI Point size of selected default font Symbol Set PC 8 PCL symbol set If the font source and number are changed to one which does not support the selected symbol set this must be changed to an available symbol set for that font A4 Print Width 78 COLUMN 80 COLUMN Sets the number of columns subject to Auto LF with A4 paper in PCL This is the value when Auto CR LF Mode is set to OFF with the ...

Page 55: ...r Set SET 1 SET 2 Specifies a character set Symbol Set IBM 437 Specifies a symbol set Letter 0 Style DISABLE ENABLE Specifies the style that replaces 9BH with letter o and 9DH with a zero Zero Character NORMAL SLASHED Sets the zero to be slashed or unslashed Line Pitch 6 LPI 8 LPI Specifies the line spacing White Page Skip OFF ON Selects whether blank pages are printed or not CR Function CR CR LF ...

Page 56: ...egardless of CPI same height DIFF As CPI character heights vary ITEM CHOICE DESCRIPTION ITEM CHOICE DESCRIPTION Character Pitch 10 CPI 12 CPI 17 CPI 20 CPI PROPORTIONAL Specifies character pitch in this emulation Character Set SET 1 SET 2 Specifies a character set Symbol Set IBM 437 Specifies a symbol set Letter 0 Style DISABLE ENABLE Specifies the style that replaces 9BH with letter o and 9DH wit...

Page 57: ...t data equivalent to 11 inches 66 lines in the LETTER size printable area Text Height SAME DIFF Sets the height of a character SAME Regardless of CPI same height DIFF As CPI character heights vary ITEM CHOICE DESCRIPTION ITEM CHOICE DESCRIPTION Soft Reset ENABLE DISABLE Enables or disables the SOFT RESET command Speed 12 480 Mbps Selects the interface speed Offline Receive ENABLE DISABLE Serial Nu...

Page 58: ...ing 2 0 2 As above but for mono printing on transparencies Transpr Color Setting 2 0 2 As above but for color printing on transparencies SMR Setting 3 0 3 BG Setting 3 0 3 ITEM DESCRIPTION Tray n Page Count The total number of pages fed from tray n MPT Page Count The total number of pages fed from the multi purpose tray Color Page Count The total number of pages printed in color Mono Page Count Th...

Page 59: ...usually 80 If you are not using the HTTP port to save files you must change the MFP HTTP Port to the port for the Web Server Generally speaking a Hyper Text Transfer Protocol HTTP Web Server will use an anonymous account for authentication so that the user can link directly to the web page without entering the user name and password first Therefore if the HTTP Server does use an anonymous account ...

Page 60: ... file saving If anonymous access mode is not allowed you must have a legal HTTP account and password Since this MFP will check whether the directory for file saving really exists before proceeding to file saving and writing after scanning to the specified directory you have to set the directory for files saving as browse and allow for writing in the Web Server otherwise the MFP will not be able to...

Page 61: ...n the X cabinet dialog box select the Directory security tab and click Edit for Anonymous Access and Authentication Control Make sure Anonymous Access is selected in the Authentication Methods dialog box IIS anon2 jpg 5 Click Edit to open Account for anonymous access IIS anon3 jpg NOTE Make sure that the account stored in your computer system in the username file has sufficient privilege to access...

Page 62: ...r server is NTFS in order to allow IIS to use an anonymous account to access the files in the directory of C Inetpub wwwroot X cabinet Files you have to make sure the anonymous account has the correct privileges You should make the following settings 1 Select C Inetpub wwwroot X cabinet Files directory in Windows Explorer and right click to select Properties 2 Select the Security tab in the File d...

Page 63: ...entation CIFS CIFS Windows Network Share is a file saving protocol generally used for resource sharing of a network in Microsoft Windows systems Set up the shared directory as per the network settings for sharing in MS Windows Under the User level mode of Windows 2000 use the account and password with the privilege of write as the login name and Password for the MFP folder ...

Page 64: ... Menu button to prompt the menu settings screen 2 Using the UP arrow key navigate to Management and press OK 3 When prompted enter the password and press OK 4 Press OK to select Date Time 5 Enter today s date and the correct time then press OK to confirm 6 Using the UP arrow key navigate to Country Code and press OK 7 Select the country in which the MFP is situated and press OK 8 Press Return to g...

Page 65: ...al number to the phone book 1 Press the Menu button on the control panel 2 Using the UP arrow key navigate to Fax Settings and press OK 3 Press OK to select Phone Book 4 Press OK to select Edit Speed Dial then press OK 5 Using the UP DOWN arrow keys navigate to the desired speed dial entry location index number then press OK 6 Press OK enter the name of the fax recipient using the alpha numeric ke...

Page 66: ...oup Dial then press OK 5 Using the UP DOWN arrow keys navigate to the desired group dial entry location index number then press OK 6 Press OK enter the new group name using the alpha numeric keypad and press OK 7 If multiple numbers are required repeat step 6 to add other entries to the group NOTE 1 The maximum length of name is 32 characters The maximum length of number is 32 digits 2 If the dest...

Page 67: ...marked with an 6 Press Return to finish selecting and return to the previous screen The LCD display will confirm the quantity of fax numbers selected 7 Press OK to confirm deletion or press Stop to cancel the deletions Deleting a group dial entry from the phone book To delete a group dial entry from the phone book 1 Press the Menu button on the control panel 2 Using the UP arrow key navigate to Fa...

Page 68: ...Xs are private telephone systems used to route calls internally for example in a company When dialling a telephone number if a prefix access number is required to open an outside line the line is connected to a PBX If this MFP is going to be connected to a PBX please make the following changes to enable it to recognise the prefix digits in the telephone numbers used to obtain access to the outside...

Page 69: ...t the menu settings screen 2 Using the UP arrow key navigate to Fax Settings and press OK 3 Using the UP arrow key navigate to Setup Fax and press OK 4 Using the DOWN arrow key navigate to Re dial and press OK 5 Select the required number of redial attempts between 0 and 10 then press OK 6 Using the DOWN arrow key navigate to Redial Interval and press OK 7 Select the required redial interval betwe...

Page 70: ...to Fax Settings and press OK 3 Using the UP arrow key navigate to Setup Fax and press OK 4 Using the DOWN arrow key navigate to Manual Receive and press OK 5 Press Return to store the new configuration settings and exit the menu Adding a telephone handset If you want to add a telephone handset to your MFP connect the line to the Tel socket in certain countries it may be necessary to use a telephon...

Page 71: ... UP arrow key navigate to Fax Settings and press OK 3 Using the UP arrow key navigate to Setup Fax then press OK 4 Using the UP DOWN arrows keys navigate to Ring Response and press OK 5 Select the required response setting and press OK 6 Press Return to store the new configuration setting and exit the menu NOTE Manual receive must also be activated See Manual receive on page 70 ...

Page 72: ... PostScript 3 emulation If you print mainly from general Office applications choose one of the PCL drivers For faster printing of PDF documents choose PostScript If you print mainly from professional DTP and graphics applications choose PostScript PRINTING PREFERENCES IN WINDOWS APPLICATIONS Print Props Button eps When you choose to print your document from a Windows application program a print di...

Page 73: ...al order If using the face up rear paper stacker reverse order would normally stack your pages in numerical order 4 You can specify how many pages to print on a sheet Pages will be scaled to fit the number you choose If you choose booklet printing requires duplex unit two pages will automatically be set and pages will be printed with the correct pages opposite one another so that folding the stack...

Page 74: ...ng for paper weight should match the type of paper on which you intend to print 3 A variety of document finishing options can be selected such as normal one page per sheet or N up where N can be any number up to 16 for printing scaled down pages at more than one page per sheet Booklet printing prints two pages per sheet on each side of the paper so that when folded they make up a booklet Booklet p...

Page 75: ...il you delete it from the printer control panel or from your PC with the Storage Device Manager utility There are three parts in job spooling 1 Sending the document See Sending the document on page 75 2 Printing the document See Printing the document on page 77 3 Deleting a stored document See Deleting a stored document on page 78 SENDING THE DOCUMENT 1 If using the PCL driver in the Setup tab cho...

Page 76: ...you come to print you will need a distinctive name to distinguish between each of your print jobs 6 If you would like a prompt at the MFP for the job name click the Request checkbox below the name entry 7 Enter a number from 0000 to 9999 in the PIN box 8 Your PIN must be unique on this MFP Each user should be allocated a PIN by the system administrator 9 Click OK to accept your changes 10 Click OK...

Page 77: ...appears in the display 4 Use the buttons to select the name of the print job you wish to print and press ENTER to select it 5 If necessary use the buttons to highlight the PRINT option 6 Press ENTER to confirm you wish to print the document 7 Use the buttons to select the number of collated copies you require 8 Press ENTER to print your document The document will not be deleted from the hard disk ...

Page 78: ...ur mind about printing a stored document you can delete it from the MFP s hard disk without printing it first 1 Follow Steps 1 to 4 in the above procedure for printing the document 2 Use the buttons to highlight the DELETE option and press ENTER 3 If necessary use the buttons to highlight the YES choice and press ENTER to confirm the deletion Your document is deleted from the MFP s hard disk witho...

Page 79: ...e If you need to scan copy send fax pages from books newspaper clippings or paper with wrinkles or curls place them on the glass PLACING DOCUMENT S IN THE ADF Before using the ADF please make sure that your paper meets the following specifications Document s can range in size from 4 5 x 5 5 inches 114 3 x 139 7mm to 8 5 x 14 inches 215 9 x 355 6mm Document s can range in weight from 16 to 28 lbs 6...

Page 80: ... at one time Fan Paper eps 2 Place the document with the text face UP in the ADF and make sure that the top of each page is fed in first 3 Adjust the Paper Guides 1 to center the document in the ADF ADF adjust guides eps NOTE To transmit irregular types of document s place the document s on the glass or make a copy first and then transmit the copy instead 1 2 3 ...

Page 81: ... eps 3 Close the document cover SENDING DOCUMENT S VIA E MAIL BASIC OPERATION Control menu sending_oda jpg 1 Place your document s with text face UP in the ADF or face DOWN on the glass as described above 2 Press Send Mode 1 on the control panel The e mail screen will appear 3 In the To field enter the destination e mail address from the Address Book by pressing Address Book 2 Use the ...

Page 82: ...ono button 6 to send your document s in black and white or the Color button 7 to send your document s in color ADVANCED OPERATION If you are not satisfied with the scanned image you can use the advanced features to enhance it To use the advanced features press the Send Mode button 1 on the control panel and then the Additional Settings button 2 to prompt the Additional settings screen Control menu...

Page 83: ...d in the field Color output format Choose the output format for the document to be scanned in colors from PDF TIF JPEG and MTIF Also select the compression rate from Low Medium High B W output format Turn the multi level B W Gray On or Off Choose the output format for the document to be scanned in B W from PDF TIF and MTIF Also select the compression rate from Low Medium High Resolution Choose the...

Page 84: ...acters can be entered in the Attachment To From CC BCC and the Def Subject field If you wish to scan a multi page document and convert it to a single image file choose your output file format to be MTIF or PDF If the administrator has set the SMTP or POP3 authentication after sending your scanned document to e mail addresses and if no more transmission is required press Return on the control panel...

Page 85: ... the Network Setup Tool on the CD ROM supplied Control menu profile_oda jpg 1 Place your document s with text face UP in the ADF or face DOWN on the glass 2 Press Send Mode 1 and FTP Address 2 buttons on the control panel The LCD display prompts the Filing screen For example Profile 1 Profile 2 3 Choose the required profile filing destination and press OK 3 4 Press Mono 4 to send your document s i...

Page 86: ...DOWN on the glass 2 If required press the Copy Mode button 1 on the control panel to prompt the Copy screen 3 Press Mono 2 to copy your document s in black and white or Color 3 to copy your document s in color NOTE Factory default setting is Copy mode NOTE If you wish to cancel the copy process press Stop 4 to abort the operation ...

Page 87: ...onal settings screen Control menu copyadv_oda jpg Below is the menu for the Additional Settings when all printer options are installed if there are any changes in the option condition the settings will return to the these factory default settings NOTE For illustration purposes only the advanced features shown are as accessed from the scanner control panel they can also be accessed from the web pag...

Page 88: ...led Duplex Optional Off Short Edge Long Edge N Up Paper Save 1 in 1 4 in 1 Horizontal Edge erase 0 Margin shift R 0 Margin shift B 0 Paper supply A4 Letter Input tray Auto FUNCTION DEFAULT SETTING NOTE When Collate is set the items N Up and Duplex are not displayed NOTE Long edge and Short edge are only available when Scaling 100 and Quality Speed ...

Page 89: ...inches Margin Shift Right 0 6 13 19 25 mm 0 0 2362 0 5118 0 748 0 9843 inches Bottom 0 6 13 19 25 mm 0 0 2362 0 5118 0 748 0 9843 inches Paper Supply Legal Letter A4 A5 Input Tray Auto Tray 1 Tray 2 Optional MP NOTE When N Up is set to other than 1 in 1 the Collate item is not displayed ...

Page 90: ...o prompt the Copy screen 2 Press the Select 4 button to choose a preset value from 100 25 50 70 141 200 and 98 fit to page 3 Alternatively continue to press the Select 4 button until the 25 400 LED is illuminated then press the 2 or 3 button to enlarge or reduce your document in 1 increments 1 4 3 2 NOTE 1 Press and hold the or button to enlarge or reduce your document in 10 increments 2 After you...

Page 91: ...eset to the Normal level of density If your original document comes with a lighter or darker contrast you can improve the quality by using the Adjusting Density feature To change density 1 Press the Copy Mode button on the panel to prompt the Copy screen 2 Press the Additional Settings button 3 Using the UP arrow navigate to the Density setting and press OK 4 Select the required density and press ...

Page 92: ...the copy count selected FAXING BASIC OPERATION Sending a fax to a single location Control menu faxbasic_oda jpg 1 Place your document s with text face UP in the ADF or face DOWN on the glass 2 Press the Fax Mode button 1 on the control panel to prompt the Fax screen 3 Enter the destination fax number by either typing in the number using the numeric keypad 4 pressing the required speed dial button ...

Page 93: ...Your MFP is set to receive faxes automatically if you wish to change this to manual receive refer to Manual receive on page 70 for details NOTE 1 Fax transmissions are sent in black and white only 2 If you make a mistake during the transmission process press the STOP button 8 to cancel the operation NOTE If the MFP is in use i e sending a fax or scanning then any incoming faxes will be rejected Du...

Page 94: ... Additional Settings If there are any changes made the settings will return to the these factory default settings when you press the Reset button 3 NOTE For illustration purposes only the advanced features shown are as accessed from the scanner control panel they can also be accessed from the web page and the MFP Network Setup Tool FUNCTION DEFAULT SETTINGS Quality Fine Density 0 Doc size A4 Lette...

Page 95: ...f density If your original document comes with a lighter or darker contrast you can improve the quality by using the Adjusting Density feature To change density 1 Press the Fax Mode button on the control panel to prompt the Fax screen 2 Press the Additional Settings button 3 Using the DOWN arrow key navigate to the Density setting and press OK 4 Select the required density and press OK 5 Press Ret...

Page 96: ...ext face UP in the ADF or face DOWN on the glass 2 Press the Fax Mode button on the control panel to prompt the Fax screen 3 Press the Additional Settings button 4 Using the DOWN arrow key navigate to the Delayed Send setting and press OK 5 Enter the required send date and time and press OK 6 Press Return to exit the menu and return to the fax screen 7 Press Mono to scan and store your document re...

Page 97: ...nue scanning or press Mono to continue sending the fax Polling receive Polling is a process in which documents are loaded into a machine and the machine is then set to wait for a call from a remote location before faxing If the remote machine is set to hold data in memory for transmission to a local machine when contacted the procedure is called polling receive To set the fax to poll receive 1 Pre...

Page 98: ...d press OK 6 Press Return to exit the menu and return to the fax screen 7 Press Mono to start sending the document s Broadcasting You can send a fax to multiple locations at the same time 1 Place your document s with text face UP in the ADF or face DOWN on the glass 2 Press the Fax Mode button on the control panel to prompt the Fax screen 3 Enter the destination fax numbers by either typing in the...

Page 99: ...press OK 4 At the prompt enter the admin password and press OK 5 Using the UP DOWN arrow keys navigate through the list of fax jobs 6 Press OK to select the required job s for deletion The selected row s will be marked with an 7 Press Return to finish selection and return to the upper screen NOTE You can send to a maximum 100 different locations If a destination fax number has an extension number ...

Page 100: ... to prompt the menu settings screen 2 Using the UP arrow key navigate to Fax Settings and press OK 3 Using the UP arrow key navigate to the Reports and press OK 4 Select required report and press OK to print Activity report Transmission report The transmission report can be modified with the following options available Yes Error Only Off Broadcast report ...

Page 101: ...t of scanning sources appears 3 Select MC560n MFP You need to select the source only once unless you want to choose another scanner 4 Place the document face DOWN on the document glass or face UP in the ADF 5 Select the File menu and choose Acquire A dialog box containing scanning features appears Scanner 1 eps 6 Select the scanning method you want to use from the Scan Method 1 drop down menu 7 Se...

Page 102: ...e Black White 8 Bit Gray 24 Bit Color Half tone 3 Resolution Choice 50 72 100 144 150 200 300 600 1200 2400 4800 dpi 4 Brightness Adjust the brightness level from 100 to 100 5 Contrast Adjust the contrast level from 100 to 100 6 Further tools Descreen Sharpen Color Adjustment Auto Level Advanced Settings 7 Invert Reverse the color of the scanned image 8 Mirror Function Flip the image 9 Preview Aut...

Page 103: ... from the automatic document feeder ADF Image type Scanner 3 eps 1 Choose B W if your original contains only B W text pencil or ink sketch 2 Halftones are the reproduction of an image that gives the illusion of gray An example of a halftone image would be the pictures you see in newspapers 3 8 Bit Gray images contain actual shades of gray 4 Choose 24 Bit Color input if you wish to scan a color ima...

Page 104: ...e your previewed image to the maximum of the preview window Inverting and selecting your image 1 Invert The invert command reverses the brightness and the color in the image For color images each pixel will be changed into its complementary color when inverted 2 Mirror function Horizontally reverses the image 3 Auto select image NOTE An A4 Letter size color image scanned at 300 dpi at True Color m...

Page 105: ...rinted matter 1 Before 2 After Moire pattern An undesirable pattern in a color printing resulting from incorrect screen angle of overprinting halftone Scanner 5 eps 2 Sharpen Sharpen the scanned image 1 Before 2 After 3 Color adjustment Adjusts the color quality of the image so that it comes close to the original This function uses default parameters to adjust the image 1 Before 2 After Scanner 6 ...

Page 106: ...as of the scanned image to optimize the following Using the advanced features Scanner 7 eps 1 Click the Switch button 1 to select the Advanced Settings bar 2 to 7 Advanced settings include Highlight Shadow Hue Saturation Lightness Curve Color Balance Color Drop out 2 1 7 4 3 6 5 ...

Page 107: ...er allows you to extend the range of color and reveal more details in a gray or color image Shadow 1 The darkest point of an image Gamma 2 The middle tones of the image Highlight 3 The lightest point of an image Pointer 4 Move to change the value When the value of gamma changes the image changes as shown below Scanner 9 eps 1 Gamma value 1 0 2 Gamma Value 1 4 3 Gamma Value 2 0 2 1 4 3 1 2 3 ...

Page 108: ...08 When the value of highlight and shadow change the image changes as shown below Scanner 10 eps 1 Highlight 255 Shadow 0 Normal 2 Highlight 210 Shadow 10 3 Highlight 200 Shadow 0 4 Highlight 255 Shadow 50 1 2 3 4 ...

Page 109: ... Scanner 11 eps 4 Color hue saturation lightness Improve an image by changing the level of hue saturation lightness Scanner 12 eps a Hue Adjust the hue by moving the triangle to the right or left Note the level of color intensity will change simultaneously when the hue adjustment is made a Saturation Move the triangle to the right to increase the saturation level or to the left to decrease the lev...

Page 110: ... you to set optimal image color quality Scanner 13 eps You can either move the relevant pointer toward a color in the above example 63 green has been selected or if known enter the figure in the box at the top The first box refers to the Cyan Red percentage content the second to Magenta Green and the third to Yellow Blue 6 Color drop out Click the button and the dialog box below will be displayed ...

Page 111: ...tware Scanner 14 eps 7 Using custom settings Click on the Custom Settings button to access a dialog box where you can save your scan and configuration settings There are two tabs Scan Settings and Configuration Settings OTHER TOOLS Scanner 15 eps NOTE This function supports only black white and gray images 2 1 4 3 ...

Page 112: ...he button you can change the measuring unit Choice Inch cm Pixel 2 Paper Size Choice Card 4 x 2 5 Photo 5 x 3 5 Photo 3 5 x 5 Photo 4 x 6 Photo 6 x 4 B5 A5 A4 Letter and Scanner Maximum 3 Image Size Display image size for the scanned area 4 Lock Image Fix the output width and height ...

Page 113: ...ER LOW or if print appears faded first open the top cover and try tapping the cartridge a few times to evenly distribute the toner powder This will enable you to obtain the best yield from your toner cartridge ITEM PART NUMBER Toner black 43865720 Toner cyan 43865719 Toner magenta 43865718 Toner yellow 43865717 Image drum black 43381720 Image drum cyan 43381719 Image drum magenta 43381718 Image dr...

Page 114: ...commendations etc which may be in force concerning waste recycling If you do spill any toner powder lightly brush it off If this is not enough use a cool damp cloth to remove any residue Do not use hot water and never use solvents of any kind They will make stains permanent 1 Gently raise the scanner Scanner up eps CAUTION To avoid toner wastage and possible toner sensor errors do not change the t...

Page 115: ...r b fully Cover Release eps 3 Note the positions of the four cartridges ID Order eps b a WARNING If the MFP has been powered on the fuser may be hot This area is clearly labelled Do not touch 1 2 3 4 1 Cyan cartridge 2 Magenta cartridge 3 Yellow cartridge 4 Black cartridge ...

Page 116: ... to be replaced fully towards the front of the MFP Toner Release in Situ eps 4 Lift the right hand end of the cartridge and then draw the cartridge to the right to release the left hand end as shown and withdraw the toner cartridge out of the MFP Toner Out in Situ eps 1 2 1 ...

Page 117: ...cartridge from end to end several times to loosen and distribute the toner evenly inside the cartridge Shake eps CAUTION The green image drum surface is very delicate and light sensitive Do not touch it and do not expose it to normal room light for more than 5 minutes If the toner cartridges need to be out of the MFP for longer than this please lower the top cover Never expose the drum to direct s...

Page 118: ...e printer over the image drum unit from which the old cartridge was removed 10 Insert the left end of the cartridge into the top of the image drum unit first pushing it against the spring on the drum unit then lower the right end of the cartridge down onto the image drum unit Toner In in Situ eps 11 Pressing gently down on the cartridge to ensure that it is firmly seated push the colored lever 1 t...

Page 119: ...l lock the cartridge into place and release toner into the image drum unit Toner Close in Situ eps 12 Close the top cover and press down firmly at both sides so that the cover latches closed 13 Gently lower the scanner Scanner down eps 1 ...

Page 120: ...ance 120 IMAGE DRUM REPLACEMENT The MFP contains four image drums cyan magenta yellow and black 1 Gently raise the scanner Scanner up eps CAUTION Antistatic symbol eps Static sensitive devices handle with care ...

Page 121: ... b fully Cover Release eps 3 Note the positions of the four cartridges ID Order eps b a WARNING If the MFP has been powered on the fuser will be hot This area is clearly labelled Do not touch 1 2 3 4 1 Cyan cartridge 2 Magenta cartridge 3 Yellow cartridge 4 Black cartridge ...

Page 122: ...d to avoid damaging the green drum surface CAUTION The green image drum surface at the base of the cartridge is very delicate and light sensitive Do not touch it and do not expose it to normal room light for more than 5 minutes If the drum unit needs to be out of the MFP for longer than this please wrap the cartridge inside a black plastic bag to keep it away from light Never expose the drum to di...

Page 123: ... toner cartridge out of the image drum cartridge Place the cartridge on a piece of paper to avoid marking your furniture Toner Out Out eps 8 Take the new image drum cartridge out of its packaging and place it on the piece of paper where the old cartridge was placed Keep it the same way round as the old unit Pack the old cartridge inside the packaging material for disposal 9 Place the toner cartrid...

Page 124: ...olored release lever 1 away from you to lock the toner cartridge onto the new image drum unit and release toner into it Toner Close Out eps 11 Holding the complete assembly by its top center lower it into place in the MFP locating the pegs at each end into their slots in the sides of the MFP cavity ID Lower In eps 2 1 1 ...

Page 125: ...ides so that the cover latches closed 13 Gently lower the scanner Scanner down eps NOTE If you need to return or transport this product for any reason please make sure you remove the image drum unit beforehand and place in the bag provided This is to avoid toner spillage ...

Page 126: ... belt unit is located under the four image drums This unit requires replacement approximately every 60 000 pages Switch off the MFP and allow the fuser to cool for about 10 minutes before opening the cover 1 Gently raise the scanner Scanner up eps ...

Page 127: ... 3 Note the positions of the four cartridges It is essential that they go back in the same order ID Order eps b a WARNING If the MFP has been powered on the fuser will be hot This area is clearly labelled Do not touch 1 2 3 4 1 Cyan cartridge 2 Magenta cartridge 3 Yellow cartridge 4 Black cartridge ...

Page 128: ... drum surface at the base of each cartridge is very delicate and light sensitive Do not touch it and do not expose it to normal room light for more than 5 minutes If the drum unit needs to be out of the MFP for longer than this please wrap the cartridge inside a black plastic bag to keep it away from light Never expose the drum to direct sunlight or very bright room lighting ...

Page 129: ...h the lifting bar at the front and the drive gear towards the rear of the MFP Locate the drive gear into the gear inside the printer by the rear left corner of the unit and lower the belt unit flat inside the MFP 9 Turn the two fasteners 5 90 to the right until they lock This will secure the belt unit in place 10 Replace the four image drums complete with their toner cartridges into the printer in...

Page 130: ...Maintenance 130 12 Gently lower the scanner Scanner down eps ...

Page 131: ... fuser to cool for about 10 minutes before opening the cover 1 Gently raise the scanner Scanner up eps WARNING If the MFP has recently been powered on some fuser components will be very hot Handle the fuser with extreme care holding it only by its handle which will only be mildly warm to the touch A warning label clearly indicates the area ...

Page 132: ... the top of the fuser unit 4 Pull the two fuser retaining levers 2 towards the front of the printer so that they are fully upright Fuser Unlock eps 5 Holding the fuser by its handle 1 lift the fuser straight up and out of the MFP If the fuser is still warm place it on a flat surface which will not be damaged by heat b a C M Y K 2 1 ...

Page 133: ... retaining levers 2 should be fully upright and the two locating lugs 3 should be towards you Fuser Alone eps 8 Lower the fuser into the MFP locating the two lugs 3 into their slots in the metal partition which separates the fuser area from the image drums 9 Push the two retaining levers 2 towards the rear of the MFP to lock the fuser in place Fuser Lock eps 3 2 2 C M Y K 2 ...

Page 134: ...Maintenance 134 10 Close the top cover and press down firmly at both sides so that the cover latches closed 11 Gently lower the scanner Scanner down eps ...

Page 135: ... below 1 Moisten a cotton swab with isopropyl alcohol 95 2 Carefully pull open the ADF front cover ADF cover open eps 3 Wipe the feed roller 1 by moving the swab from side to side Cleaning ADF1 eps 4 Rotate the roller forward with your finger and repeat step 3 until the roller is clean Be careful not to snag or damage the springs near the pad 2 5 Wipe the pad 2 from top to bottom being careful not...

Page 136: ...lity and performance Clean the glass as follows 1 Open the document cover 1 Cleaning scanner eps 2 Moisten a soft clean cloth with isopropyl alcohol 95 3 Gently wipe the document glass 2 and the white sheet 3 on the under side of the document cover to remove dust or any toner particles 4 Close the document cover 1 2 1 3 ...

Page 137: ...printing does not come out clearly has white lines or when text is blurred There is no need to switch the MFP off to clean the lens 1 Gently raise the scanner Scanner up eps 2 Press the cover release a and open the MFP s top cover b fully Cover Release eps b a ...

Page 138: ...r soft tissue LED head clean eps 4 Close the top cover and press down firmly at both sides so that the cover latches closed 5 Gently lower the scanner Scanner down eps CAUTION Do not use methyl alcohol or other solvents on the LED head as damage to the lens surface will occur ...

Page 139: ... also enables booklet printing which uses even less paper and makes large documents even easier to handle The duplex unit slides straight into the rear of the MFP and requires no tools to install 1 Unpack the new unit and remove any transit material from it 2 Switch the MFP off It is not necessary to disconnect the AC power cable 3 Ensure that the unit is the right way up as shown and push it into...

Page 140: ... Press Menu 1 on the scanner control panel b Using the UP DOWN arrow keys 2 navigate to the Report Print menu and press OK 3 once for the menu map c Press OK 3 again to print the menu map d When the menu map is printed press Return 4 to exit the menu system 6 Examine the first page of the menu map Near the top of the page between the two horizontal lines you will see the current MFP configuration ...

Page 141: ...ntaining 512MB giving a total memory capacity of 768MB maximum 1 Switch the MFP off and disconnect the AC power cable 2 Pull open the access panel on the side of the machine Side cover open eps 3 Carefully remove the new memory board from its wrapping Try to handle the board only by its short edges avoiding contact with any metal parts as far as possible In particular avoid touching the edge conne...

Page 142: ...sion slot and the small cutout is closer to the bottom of the machine 7 Gently push the board into the RAM expansion slot until it latches in and will not go any further Memory install eps 8 Close the access panel pressing firmly at top to latch it closed Side cover close eps 9 Reconnect the AC power cable and switch the MFP on ...

Page 143: ...ine the first page of the menu map Near the top of the page between the two horizontal lines you will see the current MFP configuration This list contains the figure for total memory size This should indicate the total memory now installed which should be the size of memory board you have installed plus 256MB HARD DISK DRIVE The optional 40GB internal hard disk drive HDD enables collating of print...

Page 144: ...de of the machine Side cover open eps 3 Locate the clip 1 on the top of the disk unit into the slot 2 in the printer 4 Plug the end of the connecting cable 3 into the disk unit connector 4 in the printer 5 Tighten the two thumbscrews 5 HDD install1 eps 2 1 3 5 4 5 ...

Page 145: ... When the MFP is ready print a menu map as follows Control menu_oda jpg a Press Menu 1 on the scanner control panel b Using the UP DOWN arrow keys 2 navigate to the Report Print menu and press OK 3 once for the menu map c Press OK 3 again to print the menu map d When the menu map is printed press Return 4 to exit the menu system 9 Examine the first page of the menu map ...

Page 146: ...ly See Adjusting windows printer drivers on page 147 ADDITIONAL PAPER TRAY 1 Switch the MFP off and disconnect the AC power cable 2 Place additional paper tray on desired location 3 Observing safety rules for lifting and using locating guides place MFP on top of the additional paper tray 2nd tray lock installation eps 4 Locate securing clip press down and lock into position 5 Re connect the AC pow...

Page 147: ...ersions may appear slightly different but the principles are the same PCL DRIVER If you have installed a memory upgrade it is not necessary to change the PCL printer driver and you can ignore this section If you have installed a duplex unit or hard disk proceed as follows PCL DevOption 288 bmp 1 Open the Printers window called Printers and Faxes in Windows XP via the Start Menu or from the Windows...

Page 148: ... in Windows XP via the Start Menu or from the Windows Control Panel 2 Right click the printer icon for this printer and choose Properties from the pop up menu 3 On the Device Settings tab locate the list of installable options Change those settings to indicate the new features you have just installed 4 Click OK to close the properties window and then close the Printers window ...

Page 149: ...lert LED on the status panel informs you of the event If printing multiple pages or copies do not assume that having cleared an obvious sheet others will not also be stopped somewhere along the path These must also be removed in order to clear the jam fully and restore normal operation JAMS IN THE ADF In the event of a paper jam follow the procedures below to remove the paper Jam release ADF under...

Page 150: ...f the printer simply grip it and pull gently to draw it fully out If it does not remove easily do not use excessive force It can be removed from the rear later 2 Raise the scanner gently Scanner up eps 3 Press the cover release a and open the MFP s top cover b fully Cover Release eps b a ...

Page 151: ...eps It will be necessary to remove the four image drums to gain access to the paper path WARNING If the MFP has been powered on the fuser will be hot This area is clearly labelled Do not touch 1 2 3 4 1 Cyan cartridge 2 Magenta cartridge 3 Yellow cartridge 4 Black cartridge ...

Page 152: ...gently onto a piece of paper to prevent toner from marking your furniture and to avoid damaging the green drum surface 7 Repeat this removal procedure for each of the remaining image drum units CAUTION The green image drum surface at the base of the cartridge is very delicate and light sensitive Do not touch it and do not expose it to normal room light for more than 5 minutes ...

Page 153: ...t Jams 1 eps a To remove a sheet with its leading edge at the front of the belt 1 carefully lift the sheet from the belt and pull it forwards into the internal drum cavity and withdraw the sheet 2 4 3 1 CAUTION Do not use any sharp or abrasive objects to separate sheets from the belt This may damage the belt surface ...

Page 154: ... edge of the sheet from the belt push the fuser pressure release lever 4 towards the front and down to release the fuser s grip on the sheet and withdraw the sheet through the drum cavity area Then allow the pressure release lever to rise again 2 4 3 1 NOTE If the sheet is well advanced into the fuser only a short length is still visible do not attempt to pull it back Follow the next step to remov...

Page 155: ...ID Order eps Holding the complete assembly by its top center lower it into place in the MFP locating the pegs at each end into their slots in the sides of the MFP cavity ID Lower In eps 10 Lower the top cover but do not press down to latch it closed yet This will protect the drums from excessive 1 2 3 4 1 Cyan cartridge 2 Magenta cartridge 3 Yellow cartridge 4 Black cartridge ...

Page 156: ...rea 6 Rear paper jam eps Pull out any sheets found in this area If the sheet is low down in this area and difficult to remove it is probably still gripped by the fuser In this case raise the top cover reach around and press down on the fuser pressure release lever 7 Jams 3_1 eps 12 If you are not using the rear exit tray close it once paper has been removed from this area 6 5 7 ...

Page 157: ...duplex unit installed press the cover release at the center of the unit open the cover and remove any sheets in this area then close the cover Duplex Jam eps 14 Lift the front cover release and pull open the front cover Printer Fr CoverRel eps ...

Page 158: ...r Jams 4 eps 16 Pull out the paper tray and ensure that all paper is stacked properly is undamaged and that the paper guides are properly positioned against the edges of the paper stack When satisfied replace the tray Jams 5 eps 17 Close the top cover and press down firmly at both sides so that the cover latches closed ...

Page 159: ...oting 159 18 Gently lower the scanner Scanner down eps When the jam has been cleared if Jam Recovery is set to ON in the System Configuration Menu the MFP will attempt to reprint any pages lost due to paper jams ...

Page 160: ...DISPLAY SHOWS A COMMUNICATIONS ERROR This indicates any of a number of problems The MFP may be incompatible with the remote machine or the remote machine may not be able to perform the function requested of it such as polling or confidential faxing The remote machine may also be out of paper or experiencing a paper jam Bad telephone line conditions can also cause communication errors Try sending t...

Page 161: ... on the local machine to make sure it is working properly If there is still a problem contact the person sending the fax and ask them to change their fax quality and density settings Ask the person to make a copy of the document on their machine to ensure that it is working properly Then ask them to send the fax again DIALING WAS TRIED WITH A SPEED DIAL NUMBER BUT NOTHING HAPPENED Make sure that t...

Page 162: ...ake sure that they have loaded documents and that their machine is set to polling transmission mode MFP IS CONNECTED TO A PBX BUT IT IS NOT POSSIBLE TO DIAL OUT Be certain that the dial prefix is entered before the telephone number for each number dialled or programmed into the MFP See Connecting to a PBX on page 68 MFP ALWAYS ANSWERS BEFORE ITS POSSIBLE TO USE THE EXTERNAL TELEPHONE If an externa...

Page 163: ...ze error 2 Check SUM error 3 Printer model No error 4 DModule I F version error 5 FAT version error Restart the machine Turn it off and on again If the code still appears contact your dealer Initializing Check Data Data write error DLCODE An error occurs when writing NIC download data has DLCODE 1 Memory allocation error 2 Download file error 3 Device free space acquirement error 4 Device free are...

Page 164: ...who is denied color printing Contact your network administrator for help Normal Cancelling job Buffer full Indicates that a job is being cancelled because the printer area where the logs are stored has been used up and also Cancel job is specified as an operation at the time of Log Full Contact your network administrator for help Warning Order color2 toner Toner low order replacement cartridge s W...

Page 165: ...g only Warning Belt life Notifies the life of the belt This is a warning only Warning color toner empty Toner empty Warning status takes effect at Cover Open Close Allows printing approx 50 pages A4 Letter 5 duty density 5 Warning color toner not installed Notifies that the toner cartridge is not installed Warning color drum life Notifies the life of the drum This is a warning only This warning ap...

Page 166: ...has been cancelled Contact your network administrator for help Press the Online key to remove message from the LCD Warning job_cancel Log buffer full Job rejected Buffer is full job has been cancelled Contact your network administrator for help Press the Online key to remove message from the LCD Warning File erasing Warning Deleting encrypted job Warning Erased data full Warning Expired secure job...

Page 167: ...ectory 11 Not same volume 12 Read only 13 Root dir full 14 Dir not empty 15 Bad disk 16 No label 17 Invalid parameter 18 No contig space 19 Can not change root 20 FD obsolete 21 Deleted 22 No block device 23 Bad seek 24 Internal error 25 Write only Warning PU flash error STATUS CODE MESSAGE MEANING ACTION STATUS CODE MESSAGE MEANING ACTION Error online Load MEDIA_SIZE in MP tray and press on line ...

Page 168: ...that message data to be updated is being processed Error online Download message Writing Indicates that message data to be updated is being written Error online Download message Success Indicates that message data to be updated has been written successfully Error online Download message Failed CODE Indicates that writing of message data to be uploaded has been failed CODE 1 FAIL Other errors 2 DAT...

Page 169: ...ting Error 430 431 Install paper cassette ERRCODE TRAY missing Paper tray has been removed Reinstall tray to allow printing Error 420 Add more memory ERRCODE memory overflow Memory capacity overflow Press the on line key to continue printing Install expansion RAM or decrease data size Error 414 415 416 Replace toner ERRCODE COLOR waste toner full Waste toner box is full and needs to be replaced Wa...

Page 170: ...hannel group Replace with genuine toner cartridge Error 614 Y Error 615 M Error 616 C Error 617 K Error 620 621 622 623 Replace toner ERRCODE incompatible COLOR toner OEM mismatch Incompatible toner cartridge fitted protected signature ID incorrect distribution channel group Replace with genuine toner cartridge Error 620 Y Error 621 M Error 622 C Error 623 K Error 550 551 552 553 Genuine toner is ...

Page 171: ...ver to perform recovery printing and continue Error 400 Open front cover ERRCODE paper size error Inappropriate size paper was fed from a tray Check the paper in the tray or check for multi feed See Clearing paper jams Open and close the cover to perform recovery printing and continue Error 390 Check TRAY ERRCODE paper jam Paper jam occurred during paper feeding from MP tray See Clearing paper jam...

Page 172: ...move the paper and close the cover Error 370 Duplex reversal Error 371 Duplex input Error 373 Multi feed into duplex duplex remain jam See Clearing paper jams If the code still appears contact your dealer Error 372 Open front cover ERRCODE paper jam Misfeed from duplex Open the front cover remove the paper and close the cover See Clearing paper jams If the code still appears contact your dealer Er...

Page 173: ...ting will stop Warning status takes effect at cover open close Replace transfer belt Error 348 Check fuser ERRCODE fuser missing Open the top cover check the fuser is installed correctly and close the cover If the code still appears replace the fuser Error 544 545 546 547 Check toner cartridge ERRCODE COLOR improper lock lever Toner cartridge lever has not been locked Lock into place securely Erro...

Page 174: ...r 362 Wait a moment Data receive Your printer s network card firmware is being reprogrammed Error 362 Wait a moment Data received OK Your printer s network card firmware is being reprogrammed Error 362 Check data Rec data error DLCODE An error has occurred while your printer s network card firmware is being reprogrammed 1 File size error 2 Check sum error 3 Invalid printer model number 4 Invalid m...

Page 175: ...k card has an error Restart the machine turn it off and on again If the code still appears contact your dealer Error 364 Rebooting CODE Controller unit is rebooting CODE 0 Reboot due to a reason other than the following 1 Reboot due to PJLCommand 2 Reboot in accordance with a menu change 3 Reboot due to quit operator of PostScript Language 4 reboot by Network Utility including Web Error Shutting d...

Page 176: ... invalid Check network settings Network is down Check network settings Network is unreachable Check network settings Connection aborted by server Check network settings Connection reset by server Check network settings Connection timed out Check network settings Connection failure Check network settings Host is not able to reach Check network settings Fail to connect E mail server Check network en...

Page 177: ...cation Contact network administrator Contact your Mail server administrator to turn on SMTP LOGIN option SMTP login error Check user name Check your login user name Mailbox unavailable Check To address Requested mail action not taken Check To address Processing error Contact network administrator Requested action aborted Contact your network administrator for further help Insufficient system stora...

Page 178: ...rity or turn off the mail server s authentication and try again Action not taken Check To address Requested action not taken mailbox name not allowed Check To address User not local Check To address Check To address Please try again Exceeded storage allocation Check To address Requested action not taken Check To address Check mailbox storage allocation Contact your network administrator for furthe...

Page 179: ...er type Contact server administrator Contact your server administrator for help Store file error Make sure privilege Make sure you have the privilege to store files in this position server directory Insufficient storage space in system Contact server administrator Check FTP server free storage space and contact your server administrator File name not allowed Change file name Change file name to me...

Page 180: ...ation HTTP Forbidden This action is forbidden This action is forbidden in this server This is not unauthorized but forbidden Unpredicted error Turn on Log File option in ADMIN MANAGEMENT log action to log and observe device actions and contact your server administrator or nearest dealer for further help MKCOL method not allowed Contact server administrator Contact server administrator to change pe...

Page 181: ...ministrator for help HTTP no support That server does not support HTTP That server does not support HTTP version 1 1 contact your server administrator for help Resource not found Contact server administrator That server can t save the files contact your server administrator for help MESSAGE ACTION ...

Page 182: ...u make will become the driver defaults This means they will remain active for all your applications unless you specifically change them from within the application s Print dialog 2 From your application s Print dialog If you choose this method any changes you make will usually only last for as long as the particular application is running or until you change them again In most cases once you quit ...

Page 183: ...PCL SAVED DRIVER SETTINGS This feature unique to the Windows PCL drivers allows you to save the printer driver settings and reuse them later This could be useful if you frequently print many different types of document that require different printer driver settings Recalling saved settings in the PCL drivers is a simple task that must be done first before any job specific changes are made Rather t...

Page 184: ...xplains how to ensure that your printer driver can utilize all of the hardware features installed in your MFP Accessories such as hard disk duplex unit two sided printing additional paper trays etc will only be usable if the printer driver on your computer knows they are there In some cases the hardware configuration of your MFP is automatically detected when the driver is installed However it is ...

Page 185: ...page 182 2 Select the Device Options tab In the Windows XP PostScript driver the tab may be called Device Settings 3 Set the options for any devices you have installed including the correct number of paper trays high capacity feeder duplex unit etc 4 Click OK to close the window and save your changes ...

Page 186: ...00 percent black text over a background color Black Overprint may not be available with some software applications 1 On the Job Options tab click Advanced PCL Black Overprint_oda jpg 2 Check Black Overprint NOTES 1 The Black Overprint feature is not included in the Windows PCL 6 driver 2 When the background color is very dark the toner may not fuse correctly Change the background to a lighter colo...

Page 187: ... This will sometimes give a glossier finish due to the increased amount of toner It can also sometimes appear as a slightly brownish black Use composite black when printing photographs TRUE PURE BLACK Only black toner is used to print true black Use True Black when printing a combination of text and graphics If you use True Black to print photographs dark sections of the photos may appear black Of...

Page 188: ...ow printer to choose the best method depending on page content True Black or Composite Black Graphic pro 1 On the driver s Color tab select Graphic Pro 1 and click the Options button PS Black Generation 2_oda jpg 2 From the Black Finish menu 2 choose your preferred setting ...

Page 189: ...th some software applications if this feature is turned ON the spaces in bar codes may become too narrow If this happens turn Adjust Ultra Fine Lines OFF 1 In the driver s Job Options tab click Advanced 2 Click the checkbox to turn on Adjust Ultra Fine Lines If the option is turned on a check mark appears in the box PCL Fine Lines1_oda jpg ...

Page 190: ...r Use Grayscale to speed up printing of proof copies or when you do not need to print a color document in color 1 If using the PCL driver in the driver s Setup tab choose any previously saved driver settings you need See Recalling saved driver settings on page 184 2 On the driver s Color tab click Grayscale then click Options PCL Greyscale_oda jpg ...

Page 191: ...Greyscale_oda jpg Some applications will attempt to set the halftone screen information for the MFP If the option to use printer halftones is left at ON the MFP will set its own halftone screen value giving a smoother result It is recommended to leave this option on Optimized grayscale halftones may take slightly longer to print but will give best quality ...

Page 192: ...s and desktop publishing programs such as Adobe Photoshop Adobe Illustrator and Quark Xpress have their own built in color management systems See Printer driver settings for ICC profile creation or no color matching on page 211 Most applications do not have these color management features and rely instead on the MFP or operating system 2 Operating System Color Management 2 Windows 2 1 3 ...

Page 193: ...rn more about your application program or operating system color management please see the documentation that was supplied with your application software or computer NOTES 1 Only use one color management system if you want the best results from your MFP 2 If you wish to use your MFP s color management system ensure that your application or operating system color management is switched off 3 Applyi...

Page 194: ...in color but want good results when printing from programs such as Microsoft Office Graphic Pro 3b Graphic pro on page 199 This is a powerful color management system based on ICC color profiles Profiles can be down loaded to the MFP hard disk using a special utility and then color matching can be applied to all incoming print jobs The Graphic Pro color management system is recommended for users wh...

Page 195: ...hoice of RGB or CMYK color you should assume that it only supports RGB The RGB color model is based on the three primary colors of light Red Green and Blue This model is used by scanners digital cameras and computer monitors The CMYK color model is based on Cyan Magenta Yellow and Black printer inks or toners ABOUT THE PRINTER DRIVERS Depending on your operating system you may have the choice of d...

Page 196: ... is strongly recommended that you use the Graphic Pro options instead If you are printing CMYK data the Graphic Pro options provide more power and flexibility RGB OPTIONS CMYK OPTIONS POSTSCRIPT ONLY Monitor 6500K Auto SWOP Monitor 6500K Perceptual Euroscale Monitor 6500K Vivid Japan Monitor 9300K Digital Camera sRGB NOTE The options for CMYK data are not present in the Windows PCL 5c or PCL 6 pri...

Page 197: ...s and text Monitor 6500K Perceptual Optimized for printing photographs Colors are printed with emphasis on saturation Monitor 6500K Vivid Optimized for printing photographs and for office graphics The MFP uses even more saturation than the Monitor 6500k Perceptual setting Monitor 9300K Colors are printed with emphasis on Lightness Use this setting if you are having problems achieving the correct c...

Page 198: ...f the Office Color presets are not sufficient for your needs the Color Correct utility provides a means of further adjustment The Color Correct utility provides two methods for adjusting the Office Color settings 1 You can adjust the overall appearance of the print by modifying Hue Saturation and Gamma 2 You can adjust the specific palette colors used in Microsoft Office applications These adjustm...

Page 199: ... profiles of a scanner digital camera or monitor the MFP s color can be matched to the input device Printer simulation Your MFP can be used to simulate the color output of another printer even when printing RGB documents For best results use CMYK documents when simulating the color output of other printers CMYK ink simulation Your MFP can be used to simulate the color output of a commercial printi...

Page 200: ...at was used to capture RGB data e g scanner or digital camera The RGB Input Profile may also be your monitor profile if you are trying to match to your screen CMYK Simulation CMYK input These profiles describe the CMYK device whose colors you are trying to simulate Typically this would be another manufacturer s printer or an offset printing press Profiles are already built in to the MFP for commer...

Page 201: ... screen of Profile Assistant displays the profiles resident on the selected MFP s hard disk To download a new profile to the MFP a Click Add b Select an ICC profile from your computer s hard disk PROFILE TYPE WHERE TO GET PROFILES RGB Source RGB Input Obtain your RGB source profiles from your scanner camera or monitor manufacturer CMYK Simulation CMYK input Obtain the simulation profile from the m...

Page 202: ...o add this to the printer as a CMYK Simulation or Printer output profile e Select a number from 1 to 12 This number is used to identify the profile in the printer driver Profile Assistant eps f Click OK to download the ICC profile to the MFP STEP 3 SELECT ICC PROFILES IN THE PRINTER DRIVER What you select in the printer driver depends on the color matching task that you wish to perform Examples of...

Page 203: ...ile Assistant See Step 2 Down loading ICC profiles to the hard disk on page 201 Once the profile s have been down loaded make the appropriate selections in the printer driver as described below This information applies to the Windows PCL 5c PCL 6 and PostScript drivers To match the color of an input RGB device such as a monitor scanner or digital camera make the following selections in the printer...

Page 204: ...you are trying to match such as your monitor scanner or digital camera 3 Remember that the names RGB Source 1 RGB Source 2 and so on relate to the number assigned to the profile using Profile Assistant See Step 2 Down loading ICC profiles to the hard disk on page 201 4 Select a Printer Output Profile 4 If Auto is selected the factory default profiles that are embedded in the MFP will be used If yo...

Page 205: ...tc 5 Printer output profile 6 Leave on Auto or select your custom profile 1 2 5 6 3 4 NOTES 1 Be aware that if the device you are trying to simulate has different color capabilities from your own MFP exact color simulation will not be possible For example it may be difficult to reproduce the exact colors of an ink jet printer on a toner based printer 2 Additionally differences in the range of prin...

Page 206: ...Output Profile optional Once the profile s have been down loaded make the appropriate selections in the printer driver as described below If you are using a source RGB document simulate the output of another printer by making the following selections in the printer driver 1 On the printer driver Color tab select Graphic Pro 1 and click Options RGB Simulation_oda jpg 2 Select Printer Simulation 2 ...

Page 207: ...colors that are printed using only black toner enable the Preserve Black option Although this produces a better quality print the black and gray colors will not be simulated accurately 8 Select your output profile 5 9 If Auto is selected the factory default profiles that are embedded in the MFP will be used If you have created a profile yourself using profile creation software select it here and c...

Page 208: ...at you use the Graphic Pro color matching system to perform CMYK ink simulations as this provides additional controls such as using the Preserve Black feature or specifying an alternative printer output profile 1 CMYK data 2 Printed document 3 CMYK input profile 4 CMYK device you wish to simulate e g SWOP press 5 Printer output profile 6 Leave on Auto or select your custom profile 1 2 5 6 3 4 NOTE...

Page 209: ... that corresponds to the device you are trying to match such as a SWOP or Euroscale Press If you have another CMYK Ink profile that you wish to use select it here as the appropriate CMYK Source x profile Remember that the names CMYK Source 1 CMYK Source 2 and so on relate to the number assigned to the profile using Profile Assistant See Step 2 Down loading ICC profiles to the hard disk on page 201...

Page 210: ...g intent that best suits the document you are printing PERCEPTUAL This option is recommended for printing photographs Typically perceptual rendering desaturates all the colors when printing This brings unprintable colors into the printer s range while keeping the relationships between the colors the same SATURATION This option is recommended for printing business graphics if you want vivid colors ...

Page 211: ...ese calculations can take time to process The Color Match Precision option allows you to choose between higher quality color matching more time consuming or faster but less accurate color matching PRINTER DRIVER SETTINGS FOR ICC PROFILE CREATION OR NO COLOR MATCHING If you are creating ICC profiles using third party software select Disable Color Matching for ICC Profile Creation This option switch...

Page 212: ...A guide to printing 212 3 if you wish to switch off all printer color management and use your application s color matching Profile Creation Win _oda jpg ...

Page 213: ...hich model you have your system can offer a number of choices For detailed information on these options see Booklet printing imposition on page 214 Collating on page 217 Color separation on page 219 Separating queued print jobs on page 220 Cover print on page 221 Custom page size on page 222 Duplex double sided printing on page 226 Printing multiple pages on one sheet N up on page 228 Poster print...

Page 214: ... 16 at a time This is called the signature and will avoid having too thick a stack of paper to fold to make your booklet Your document will then be printed in a series of booklets which can be stacked one above the other This is usually a neater arrangement The above considerations do not matter when using the PCL driver as the signature can be set within the driver and a long document can be prin...

Page 215: ...choose Booklet from the Pages Per Sheet drop down list PS Booklets_oda jpg 2 Check that the duplex option is set to Flip on Short Edge NOTE If the Booklet choice is not shown check that the Duplex option is enabled in the driver Setting the driver device options on page 184 ...

Page 216: ... list then click Options 3 In the Options window you can set the signature size the number of pages per side of paper and the binding margin if your document is going to be thick The graphic in this window shows the effect of each choice you make NOTE If the Booklet choice is not shown check that the Duplex option is enabled in the driver See Setting the driver device options on page 184 ...

Page 217: ...me application programs have a collate feature in their print options In this case the application performs the document collation and may send the job multiple times to the MFP Generally this method is slower but can be more reliable Printer collate This section describes the collate function built into the printer driver In this case the job is stored temporarily in MFP memory or on the MFP s ha...

Page 218: ...te use the collate option in your application s print options instead 1 If using the PCL driver on the Setup tab first choose any saved driver settings that you wish to use See Recalling saved driver settings on page 184 2 In the Job Options tab choose how many copies you want to print from the scrolling list 3 Click the Collate checkbox PS Collating_oda jpg ...

Page 219: ...cility that indicates the relative densities of each of the four toner colors in your print document The darker an area appears the more of the corresponding toner color will be used when printing in full color 1 In the PostScript driver s Color tab click Advanced 2 Select which separations you want to print from the drop down list PS Colour Seps_oda jpg ...

Page 220: ...s called a separator page The separator page is set from the printer driver s default properties window Access to this is directly from Windows not from within your application program See Changing the driver defaults on page 182 Separator Page winxp eps 1 In the driver s Advanced tab click the Separator Page button 1 2 Click Browse 2 and navigate to a file containing an image of the separator pag...

Page 221: ... feature is not available in the Windows postScript drivers 1 In the Setup tab choose any saved driver settings you wish to use See Recalling saved driver settings on page 184 2 Click Paper Feed Options PCL Cover Print_oda jpg 3 Check the Use different source for first page checkbox 4 Choose the tray you want to feed the cover page from and the paper type in the Source and Weight drop down lists ...

Page 222: ...o 328mm and its length can be from 3 54 to 47 24 inches 90mm to 1200mm Actual limits vary slightly depending on which printer driver you use and your computer s operating system Some applications software may not produce the desired results with non standard print media sizes and some experimentation may be required to obtain the results you want Windows XP 2000 PostScript 1 In the driver s Layout...

Page 223: ...feed it short edge first 4 You can also position the page image on the paper to avoid printing too close to the edge by choosing an Offset Offset relative to perpendicular direction adds to your left margin Offset relative to parallel direction adds to your top margin normal feed or bottom margin flipped feed 5 Click OK to close the PostScript Custom Page Size Definition window Short edge first Th...

Page 224: ...the driver s Setup tab select any previously saved settings you wish to use PCL Custom Paper Size_oda jpg 2 Click the Paper Feed Options button 3 In the Paper Feed Options window click Custom Size 4 If you have previously saved any special custom sizes they will be listed in the Custom Size window 5 To use a previously saved custom size click its name in the list ...

Page 225: ... and click Add to save it in the list 6 Click OK to accept your chosen size and close the Custom Size window 7 If this is the size of your document but you want to scale it to fit a standard size of paper click Resize document to fit printer page in the Paper Feed Options window and choose the MFP s actual paper size from the Conversion drop down list ...

Page 226: ...per stock only e g A4 A3 Letter etc Load the paper print side up Ream wrappers are usually marked with an arrow indicating which is the print side Paper can be fed from standard paper trays including the high capacity feeder if you have one but not from the multipurpose tray Do not set the paper weight to Ultra Heavy Do not enable the White Page Skip function Windows PostScript 1 In the driver s L...

Page 227: ...d Windows PCL 1 In the driver s Setup tab under 2 Sided Printing select the binding edge you want PCL Duplex_oda jpg For portrait tall page layout the usual choice is Long Edge For landscape wide page layout the usual choice is Short Edge Choosing Off turns off duplex printing and your document will be printed single sided ...

Page 228: ...of your page layout or distribute your document in a more compact format It saves paper bulk weight and cost If you have a duplex unit installed you can even combine this feature with duplex printing to save even more N up Principle eps Windows PostScript 1 In the driver s Layout tab choose the number of pages N up you want to print on each sheet 1 up is normal 16 up is maximum PS N Up_oda jpg 4 3...

Page 229: ... up you want to print on each sheet 1 up is normal 16 up is maximum PCL N up_oda jpg 2 Click Options to choose from the available options for this feature From here you can choose the page printing order the page layout whether you want printed page borders and a binding margin if you need it ...

Page 230: ...y available with the Windows PCL printer drivers Poster Principle eps 1 In the driver s Setup tab under Finishing Mode choose Poster Print PCL Poster_oda jpg 2 Click Options to open the Options window a Choose the enlargement required for your document to fill the poster b Registration marks can be printed if required so that your printed pages tiles can be trimmed exactly to the edge of the image...

Page 231: ...ge onto a different size page without modifying the print data This feature is only available with the Windows PCL drivers 1 In the driver s Setup tab click the Options button 2 Check the Fit to Page checkbox 3 Choose the scaling factor you need from the Conversions drop down list PCL Scale2Page_oda jpg ...

Page 232: ... printed document This can used to indicate that the document is Draft or perhaps Confidential The illustration below shows the Windows PostScript driver The PCL driver is very similar The Watermarks Feature is found in the driver s Job Options tab Click the Watermarks button PS Watermarks_oda jpg ...

Page 233: ...eviously created watermark In the Watermarks window click the watermark in the list To edit an existing watermark 1 In the Watermarks window click the watermark s name in the list 2 Click Edit 3 Make any adjustments you wish and click OK to accept your changes To print using a watermark 1 In the Watermarks window click the watermark s name in the list 2 Click OK to close the Watermarks window 3 Cl...

Page 234: ...l operating 490W Stand by 110W Power save mode 27W Environmental Noise Temperature Humidity 70dBA 10 C to 32 C 50 F to 89 6 F 20 to 80 RH Scanning Image sensor Color CCD Light source Cold Cathode Fluorescent Lamp Optical resolution 1200 x 1200 dpi Output quality Input 48 bit color Output 24 bit color 8 bit Grayscale 4 bit CMYK 1 bit Monochrome LCD size Text 24 x 2 mono LED indications Power saving...

Page 235: ...hes Document weight thickness 60 to 105 g m 16 to 28 lb Paper feed Face up Capacity 50 sheets of Xerox4024 DP 9 07Kg paper ADF life 240 000 scans or more or 5 years Recommended daily scans Up to 1000 pages a day Recommended pad replacement 50 000 scans Recommended roller replacement 200 000 scans Copy Specification Emulation PostScript 3 PCL 5c HP GL PCL XL PCL 6e Epson FX IBM Pro Printer III XL I...

Page 236: ... 25mm 0 to 0 98 inches Paper saving N up 1 in 1 4 in 1 Horizontal 4 in 1 Vertical Collate ON Off Job counting Copy Scan Print Fax Enable Disable Network Specification Connectivity Ethernet 10BaseT 100BaseTX auto negotiation with RJ 45 connector Communications protocol TCP IP SMTP HTTP MIME FTP CIFS DHCP DNS LDAP Supported browsers Microsoft IE 4 1 or higher Netscape Navigator 4 0 to 4 78 Configura...

Page 237: ...dard Fine Photo Extra fine 200 x 100dpi 200 x 200dpi 200 x 200dpi 200 x 400dpi Speed dials 200 One touch dial 10 Group dial 20 up to 50 entries per group Auto redial Yes Manual redial Yes Broadcast Yes max 100 station Sender ID Yes max 32 characters E mail Specification Communication protocol SMTP MIME POP3 File formats B W Gray Color PDF TIFF MTIFF PDF TIFF MTIFF JPEG Default file format PDF Sepa...

Page 238: ...Lotus Mail Server 5 0 MS Exchange Server 2000 RedHat 7 0 SendMail Supported LDAP server Windows 2000 Active Directory Windows NT 4 0 MS Exchange 5 5 Lotus Notes R5 Supported mail application Microsoft Outlook 2000 Microsoft Outlook Express 5 0 Microsoft Outlook Express 6 0 Netscape Messenger 4 7 Netscape Messenger 4 73 Eudora 4 3 2J Lotus Notes R5 Filing Specification Communication protocol FTP HT...

Page 239: ...able counter reset Memory 256MB standard upgradeable to 768MB max Paper capacity at 80g m 20 lb 300 sheets in main tray 100 sheets in multi purpose tray 530 sheets in optional 2nd tray Paper weight Main tray 64 120g m 17 32 lb Multi purpose tray 75 203g m 20 54 lb Optional 2nd tray 64 176g m 17 47 lb Paper output 250 sheets in face down top stacker 80g m 20 lb 100 sheets in face up rear stacker 80...

Page 240: ...Black 6 000 pages at 5 coverage CMY 5 000 pages at 5 coverage Image drum life 20 000 pages 3 pages per job typical office usage Belt life 60 000 A4 Letter pages at 3 pages per job Fuser life 60 000 A4 Letter pages ITEM SPECIFICATION ...

Page 241: ...e 38 Cover page 221 Windows PCL 222 Custom page size Windows XP 2000 PCL 225 Windows XP 2000 PS 223 D Duplex selecting in Windows 73 74 E Envelopes loading 28 Explanation of filing protocols 59 FTP 59 HTTP 59 F Face down stacker 24 Face up stacker 24 Fine lines enhancement 190 Finishing options 214 Collating 218 Cover print 222 Custom page size 223 Duplex double sided printing 227 Poster printing ...

Page 242: ...7 saving current settings 57 System configuration menu 53 Usage menu 58 MFP overview 14 Minimum Configuration Re quirements 30 Multi purpose tray 23 how to use 28 paper metrics 23 O Operation 79 Adjusting Density 91 96 Changing Scaling 90 Collation 88 Copy Quality 91 Copying 86 Edge Erase 89 Input Tray 89 Loading Document s for copying 79 Margin Shift 89 N Up Paper Save 88 Paper Supply 89 Placing ...

Page 243: ...r 27 face up stacker 27 face up down stacker 73 Print quality adjusting 58 Print settings how to save 74 Problem checklist 161 Pure black text graphics 212 R Rendering intents 211 S Secure documents printing 77 Separator page 221 Setting the driver device op tions 185 Simulating another printer RGB source data 206 Specifications 235 ADF 236 Copy 236 E mail 238 Filing 239 Printing 240 Scanning 235 ...

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