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2 BASIC OPERATION

Scan to E-mail 23

Scan to E-mail

With this scan function, you can send your scans to a specified e-mail address as an attached file.

The Scan to E-mail function requires the network administrator to set the equipment configuration.

Scanning to e-mail

1

Place the original(s).

For help, refer to the

Quick Start Guide

.

3

Press [E-MAIL].



If the User Authentication for Scan to E-mail setting is enabled by the administrator on TopAccess, the
AUTHENTICATION screen is displayed. In this case, proceed to step 4.



If the User Authentication for the Scan to E-mail setting is disabled by the administrator, proceed to step 5.

If the equipment is either the ES9460 MFP/ES9470 MFP/CX3535 MFP/CX4545 MFP, press [PREVIEW] here
and then select the scanning function in order to preview the scanned data at the end of the operation. For
instructions on how to preview your scans, see the following section:

P.50 “Previewing Scans”

2

On the control panel, press the [SCAN] button to
enter the SCAN menu.

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Summary of Contents for ES9160 MFP/ES9170 MFPES9460 MFP

Page 1: ...MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS MULTIFUNCTIONAL DIGITAL SYSTEMS Scanning Guide ES9160 MFP ES9170 MFP ES9460 MFP ES9470 MFP CX3535 MFP CX4545 MFP ...

Page 2: ... 2012 Oki Data Corporation All rights reserved Under the copyright laws this manual cannot be reproduced in any form without prior written permission of Oki Data ...

Page 3: ...ation for control panel and touch panel The details on the touch panel menus may differ depending on the operating environment such as whether options are installed The illustration screens used in this manual are for paper in the A B format If you use paper in the LT format the display or the order of buttons in the illustrations may differ from that of your equipment Indicates a potentially haza...

Page 4: ...ademarks of Microsoft Corporation in the US and other countries Apple AppleTalk Macintosh Mac Mac OS Safari and TrueType are trademarks of Apple Inc in the US and other countries Adobe Acrobat Reader and PostScript are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and or other countries Mozilla Firefox and the Firefox logo are trademarks or registere...

Page 5: ... Job Status and Log 37 Viewing the scan job status 37 Viewing the scan job log 38 Chapter 3 USEFUL FUNCTIONS Changing Scan Settings 40 Specifying color mode 40 Specifying resolution 41 Selecting original mode 41 Changing orientation 43 Scanning 2 sided originals 44 Specifying original size 45 Changing compression ratio 46 Removing blank pages 46 Erasing black frames around images 47 Adjusting expo...

Page 6: ...ouch Panel for Fax Menu 93 Sending Internet Faxes 95 Sending Internet faxes 95 Saving sent data as a file Internet fax and file 98 Setting advanced functions 102 Receiving Internet Faxes 106 Available file formats 106 Receiving Internet faxes 106 Viewing the Internet Fax Job Status and Log 107 Viewing the Internet fax job status 107 Viewing the send log for Internet fax jobs 108 Viewing the receiv...

Page 7: ...1 OVERVIEW This chapter provides an overview of the scan and Internet Fax features Scan Features 6 Scan functions 6 Scan speed 9 Templates 9 Internet Fax Features 10 ...

Page 8: ...s and folders With the e Filing Web utility you can print the e Filing documents or merge them to create a new document With the TWAIN Driver File Downloader you can retrieve this data and load it to your computer Up to 27 GB of data can be stored in the e Filing boxes and the shared folder in total The remaining data capacity can be viewed on the TopAccess Device tab Delete documents stored in e ...

Page 9: ...a capacity can be viewed on the TopAccess Device tab Delete documents stored in the shared folder when they are no longer needed To learn more about Scan to File see the following section P 16 Scan to File Scan to E mail Scan to E mail allows you to send your scans to specified e mail addresses The scanned image is converted to a PDF XPS TIFF or JPEG file and sent as an e mail attachment To learn ...

Page 10: ...mputer through the network The images scanned on the equipment can be loaded to your client computer and viewed via an application supporting the Windows Imaging Acquisition WIA Scan Driver To learn more about WS Scan see the following section P 33 Web Service WS Scan Scan to USB USB Media USB Media USB Media Perform scanning from the control panel or through remote operation using a WIA compliant...

Page 11: ...an settings For instructions on how to register and use templates for scanning see the following sections P 71 USING TEMPLATES Color Mode Resolution Scan Speed ES9460 MFP ES9470 MFP CX3535 MFP CX4545 MFP ES9160 MFP ES9170 MFP Black 100 dpi 57 pages minute 57 pages minute 150 dpi 200 dpi 300 dpi 400 dpi 53 pages minute 52 pages minute 600 dpi 45 pages minute 45 pages minute Gray Scale 100 dpi 57 pa...

Page 12: ...Equipment The equipment can send a copy of a document to other Internet Fax equipment via Internet or Intranet The copy of the document is sent as an e mail Internet Fax Machine to from Client Computers The equipment can send a copy of a document as an e mail to client computers via Internet or Intranet The client computers can send an e mail to the equipment as well For instructions on Internet f...

Page 13: ...ault Settings 14 Scan to e Filing 15 Scan to File 16 Scan to E mail 23 Scan to USB 29 Web Service WS Scan 33 Using Saved Scan Data 35 Using scan data saved as e Filing documents 35 Using scan data saved as files 35 Viewing the Scan Job Status and Log 37 Viewing the scan job status 37 Viewing the scan job log 38 ...

Page 14: ...es are displayed when the equipment needs a toner cartridge replacement the waste toner box needs cleaning etc For details on these messages refer to the Troubleshooting Guide 5 Date and Time 6 JOB STATUS Press this button when you want to monitor your copy fax scan and or print jobs or view the job logs P 37 Viewing the scan job status P 38 Viewing the scan job log 7 SCAN Press this button to per...

Page 15: ... settings applicable to Scan to e Filing Scan to File Scan to E mail and Scan to USB P 40 Changing Scan Settings 10 Scan Settings Display Area The selected scan settings are displayed 11 Help Button Press this button for descriptions on each function or button on the touch panel 12 TEMPLATE Press this button when you want to use a template P 71 USING TEMPLATES 13 SETTINGS Press this button to disp...

Page 16: ...ilable settings in the scan mode and their factory defaults are listed in the table below To display a list of the selected options for scan settings press SETTINGS P 12 Viewing Touch Panel for Scan Menu The default settings can be changed using the USER FUNCTIONS button on the control panel For details refer to the MFP Management Guide Settings Factory Defaults Color Mode BLACK Resolution 200 dpi...

Page 17: ...password to access it The stored data can be printed out any time from the touch panel You can also manage the data using the e Filing web utility With the e Filing web utility you can create user boxes and folders print documents and even merge several documents to create a new one For instructions on how to store your scans with Scan to e Filing create user boxes and print e Filing documents ref...

Page 18: ... that you back up the data stored in the shared folder Delete documents stored in the shared folder when they are no longer needed Scanning to files 1 Place the original s For help refer to the Quick Start Guide 3 Press FILE To store the scan in the equipment s shared folder proceed to step 4 To store the scan in a network folder proceed to step 5 Storing data in a network folder requires the admi...

Page 19: ...e destination REMOTE 1 or 2 is configured by the administrator so that you can specify a desired network folder the screen for setting up the remote destination is displayed Proceed to step 6 If the selected remote destination REMOTE 1 or 2 is already defined by the administrator so that the scan is saved in a specified network folder pressing the button does not display the screen for specifying ...

Page 20: ... selected for the file destination proceed to Step 9 If SMB is selected for the file destination proceed to Step 7 If your desired file destination has not been registered in the equipment press DIRECT INPUT and proceed to Step 8 7 If SMB is selected for the file destination select the folder to be stored 1 Select the folder to be stored 2 Press OK Proceed to Step 9 ...

Page 21: ... this box When you select SMB Enter the network path to the folder where you want to store the scanned data When you select NetWare IPX or NetWare IP Enter the path to a folder in the NetWare file server where you want to store the scanned data For example to transfer the scanned data to the sys scan folder in the NetWare file server enter sys scan in this box When you select FTPS Enter the path t...

Page 22: ...e name The number is assigned according to the format selected for the Date Format setting which is available for the administrator on TopAccess For details refer to the TopAccess Guide The trailing characters in a file name maximum 74 may be deleted depending on the type of letters used FILE FORMAT PDF Press this button to store your scan as a PDF file TIFF Press this button to store your scan as...

Page 23: ...olution press SCAN SETTING P 40 Changing Scan Settings For the ES9460 MFP ES9470 MFP CX3535 MFP CX4545 MFP press PREVIEW and then SCAN to preview the scanned data P 50 Previewing Scans You can set another scan function by pressing e FILING E MAIL or USB Dual Agents P 66 Scanning With Dual Functions Dual Agents 11 If the screen below appears place another original on the original glass and press SC...

Page 24: ...ry workspace is full on the equipment s hard disk a message appears and the job is canceled The available workspace can be viewed on the TopAccess Device tab If the number of jobs waiting to store scans in the equipment s hard disk exceeds 20 a message appears to indicate that the equipment s memory is full In this case wait a while until memory becomes available again or delete unnecessary jobs f...

Page 25: ... setting is enabled by the administrator on TopAccess the AUTHENTICATION screen is displayed In this case proceed to step 4 If the User Authentication for the Scan to E mail setting is disabled by the administrator proceed to step 5 If the equipment is either the ES9460 MFP ES9470 MFP CX3535 MFP CX4545 MFP press PREVIEW here and then select the scanning function in order to preview the scanned dat...

Page 26: ...ys an on screen keyboard Enter each item using the keyboard and digital keys and then press OK to set the entry The above screen is displayed only when the User Authentication for Scan to E mail setting is enabled on TopAccess by the administrator If this screen is displayed you must enter your user name and password to log in to the SCAN TO E MAIL screen For the user name and password ask your ne...

Page 27: ...ending your scans by specifying the e mail address es and then pressing SEND or the START button 7 Press SUBJECT and BODY and enter each item To clear the settings press RESET Pressing each button displays an on screen keyboard Enter each item using the keyboard and digital keys and then press OK to set the entry The maximum number of characters allowed for each box is as follows SUBJECT 128 chara...

Page 28: ...suitable when minimizing the file size is more important than the image quality This option is available only when FULL COLOR or GRAY SCALE is selected for the color mode setting JPEG Press this button to store your scan as a JPEG file This option is available only when FULL COLOR or GRAY SCALE is selected for the color mode setting XPS files are supported by Windows Vista Windows 7 or Windows Ser...

Page 29: ...cannot edit the box if the administrator sets the sender s e mail address so that it cannot be edited FROM NAME Press this button to edit the sender s name Pressing FROM ADDRESS or FROM NAME displays an on screen keyboard Enter each item using the keyboard and digital keys and press OK to set the entry You can start sending your scans on the above screen by pressing the START button on the control...

Page 30: ...NUE to scan additional originals A scan preview is displayed To cancel the operation press JOB CANCEL To change the scan settings press SCAN SETTING P 40 Changing Scan Settings The Reversing Automatic Document Feeder is optional When the equipment has scanned more than 1000 pages in a job the The number of originals exceeds the limits Will you save stored originals message appears If you want to s...

Page 31: ...is equipment even though the requirements below are met FAT16 or FAT32 format Single partition USB storage devices with multiple partitions are not supported Scanning to USB 1 Place the original s For help refer to the Quick Start Guide 2 On the control panel press the SCAN button to enter the SCAN menu 3 To store scans in a USB storage device connect the device to the equipment and wait a few sec...

Page 32: ...llowing section P 50 Previewing Scans 5 Define the settings for the new file as required 1 Press FILE NAME to change the file name 2 Select an option for each of the FILE FORMAT MULTI SINGLE PAGE and SECURITY settings 3 After the settings are done press OK To clear the settings press RESET FILE NAME Pressing this button displays an on screen keyboard Change the file name using the keyboard and dig...

Page 33: ...n setting is enabled PDF is the only format available For the details of the forced encryption setting refer to the MFP Management Guide MULTI SINGLE PAGE MULTI Press this button to store scans as a multiple page file When you scan several pages the equipment stores all the pages as a single file SINGLE Press this button to store scans as a single file for each page When you scan several pages the...

Page 34: ...G P 40 Changing Scan Settings The Reversing Automatic Document Feeder is optional When the equipment has scanned more than 1000 pages in a job the The number of originals exceeds the limits Will you save stored originals message appears If you want to save the scans press YES When the temporary workspace is full on the equipment s hard disk a message appears and the job is canceled The available w...

Page 35: ...computer when you install client software for Web Service Printing For help refer to the Software Installation Guide To install the WIA Scan Driver on a client computer the Web Service Scan setting must be enabled by the administrator on TopAccess For details refer to the TopAccess Guide The Client Utilities CD ROM includes the WIA Driver for users of Windows XP Windows Vista Windows 7 Windows Ser...

Page 36: ...that fits your needs and then press SCAN If the desired client name is not shown on the screen use and to switch between pages The following screen is displayed To cancel the operation press CANCEL If the above screen does not appear make sure that the selected client is running ...

Page 37: ...ox Enter your user name and password in the dialog box as required Whether your scans are stored directly in the shared folder or in a sub folder is controlled by the Local Storage Path setting on TopAccess The administrator can change this setting from the Setup page by clicking the Save as file submenu For details refer to the TopAccess Guide When scans are sent to a sub folder When the Local St...

Page 38: ...iles created by the Scan to USB function 000 PUBLIC_TEMPLATE_GROUP Template Name This sub folder contains files created using a scan template in the Public Template group Group No Group Name Template Name This sub folder contains files created using a scan template in the User Template group Using scans saved in network folders REMOTE 1 2 When you select REMOTE 1 or REMOTE 2 to store data they are...

Page 39: ...S JOBS SCAN on the touch panel displays a list of the scan jobs in progress The jobs can be deleted if needed In the list you can view each job s destination file name agent scan function date and time number of pages and current status Up to 1000 jobs can be listed To display the previous or next page press or The number of jobs displayed on a page varies depending on the equipment used To delete...

Page 40: ...ed To display the previous or next page press or The number of jobs displayed on a page varies depending on the equipment used If you want to register an e mail address on the list to the address book press ENTRY P 109 Saving contact information to the address book To exit from the SCAN LOG screen press CLOSE For details of the job record displayed on the LOG tab refer to the TopAccess Guide For d...

Page 41: ...2 sided originals 44 Specifying original size 45 Changing orientation 43 Changing compression ratio 46 Removing blank pages 46 Erasing black frames around images 47 Adjusting exposure 48 Adjusting contrast 48 Adjusting background density 48 Adjusting sharpness 49 Adjusting color balance 49 Previewing Scans 50 Specifying E mail Addresses 52 Scanning With Dual Functions Dual Agents 66 Encrypting PDF...

Page 42: ... exposure P 48 Adjusting contrast P 48 Adjusting background density P 49 Adjusting sharpness Page 4 4 P 49 Adjusting color balance If you finish changing the desired settings press OK to set your selections and continue the scan operation P 16 Scan to File P 23 Scan to E mail P 29 Scan to USB For instructions on how to store your scans with Scan to e Filing refer to the e Filing Guide Specifying c...

Page 43: ... scan originals at 150 dpi 100 Select this option to scan originals at 100 dpi With Scan to File or Scan to USB A5 A6 ST R 8K or 16K size originals scanned at 100 dpi may be handled as non standard size depending on applications With Scan to File Scan to E mail or Scan to USB the resolution setting is not available if SLIM PDF is selected for the file format setting Selecting original mode Select ...

Page 44: ...PHOTO Select this option to scan originals containing photos printed on photographic paper PRINTED IMAGE Select this option to scan originals as printed images This option is available only when FULL COLOR or AUTO COLOR is selected for the color mode setting ES9160 MFP ES9170 MFP TEXT Select this option to scan text originals TEXT PHOTO Select this option to scan originals containing text and phot...

Page 45: ...ption to rotate your scans 90 degrees to the right Select this option to rotate your scans 180 degrees Select this option to rotate your scans 90 degrees to the left On the ROTATION setting of the ES9160 MFP ES9170 MFP the scanned image is automatically rotated 90 degrees to the right and no other selections are available if the following setting items are selected Color mode GRAY SCALE FULL COLOR...

Page 46: ... whether to scan your originals on both sides Select from the following options SINGLE Select this option to scan only the front of the originals BOOK Select this option to scan both sides of the originals in the same direction TABLET Select this option to scan the front in one direction and the back rotated by 180 degrees ...

Page 47: ...on displays the buttons for selectable original sizes along with the following buttons AUTO Select this option to have the equipment automatically detect the size of your originals MIXED ORIGINAL SIZES Select this option when placing originals of different sizes in the Reversing Automatic Document Feeder The Reversing Automatic Document Feeder is optional ...

Page 48: ...han enhance the image quality The compression ratio setting is not available in either of the following conditions SLIM PDF is selected as the file format setting BLACK is selected as the color mode setting Removing blank pages If your original contains blank pages you can remove them from the scan result To take advantage of this feature enable the Omit Blank Page setting ON Select this option wh...

Page 49: ...n the image and outer frame The higher the level the more area is erased The sensitivity level for detecting images and the outer frame can be changed for each job using the control panel Regardless of the settings this feature is disabled under the following conditions The Document Cover is closed at the time of scanning The originals are scanned from the Reversing Automatic Document Feeder Set t...

Page 50: ...g the exposure best suited to your originals Adjusting contrast Use and to select the preferable contrast setting from 9 levels The contrast setting is available only when FULL COLOR or AUTO COLOR is selected for the color mode setting Adjusting background density With the background adjustment setting you can lighten or darken the background of your scans Use and to select the preferable backgrou...

Page 51: ...r balance of your scans can be adjusted with the saturation and RGB adjustment settings The page shown in the above figure is available only when FULL COLOR or AUTO COLOR is selected for the color mode setting Saturation Use and to manually specify the saturation level RGB adjustment Use and to manually specify the density level for each color red R green G and blue B To reset all of the color bal...

Page 52: ...eview feature is not available for the ES9160 MFP ES9170 MFP Previewing scans 1 On the SCAN or FAX menu screen press PREVIEW 2 See the following sections to select the desired function before scanning originals P 16 Scan to File P 23 Scan to E mail P 29 Scan to USB P 95 Sending Internet Faxes For instructions on how to scan your documents with Scan to e Filing refer to the e Filing Guide The previ...

Page 53: ...40 Changing Scan Settings P 95 Sending Internet Faxes The Reversing Automatic Document Feeder is optional for the ES9460 MFP ES9470 MFP CX3535 MFP CX4545 MFP Three kinds of preview types are provided as follows Press this button to display a page of your scan to fit entirely in the preview window Press this button to display a page of your scan to fit the width of the preview window Press this but...

Page 54: ...h search strings P 60 Selecting groups P 61 Searching for groups with ID numbers P 63 Searching for groups by name P 65 Viewing Deleting specified e mail addresses The screen displays in the following procedures are examples of the Scan to E mail function The appearance of the screens differs slightly from those of Internet faxes Entering an e mail Addresses 1 Press INPUT The on screen keyboard ap...

Page 55: ...ng press MULTI and repeat steps 1 and 2 If you press INPUT without pressing MULTI you can edit the e mail address you have just entered 3 Press OK Before pressing OK you can specify additional e mail addresses If you want to view or delete the specified e mail addresses press DESTINATION P 65 Viewing Deleting specified e mail addresses ...

Page 56: ...ep 2 For Internet faxing the e mail address is specified Continue the Internet faxing operation P 95 Sending Internet faxes You can select multiple contacts Selected contacts are highlighted To cancel your selection press again 2 Press OK If you want to view or delete the specified e mail addresses press DESTINATION P 65 Viewing Deleting specified e mail addresses ...

Page 57: ...s that you want to display Addresses with the selected letter s first are displayed 2 Press for the desired contacts For Scan to E mail press OK at the end Before pressing OK you can specify additional e mail addresses If you want to view or delete the specified e mail addresses press DESTINATION P 65 Viewing Deleting specified e mail addresses Searching the address book with ID numbers 1 Press KN...

Page 58: ...cified ID number is displayed 3 Press for the desired contacts For Scan to E mail press OK at the end Before pressing OK you can specify additional e mail addresses If you want to view or delete the specified e mail addresses press DESTINATION P 65 Viewing Deleting specified e mail addresses Searching the address book with search strings 1 Press SEARCH The SEARCH screen appears ...

Page 59: ...d and digital keys and then press OK to set the entry The contacts are searched for based on the entered search string s 3 Press for the desired contacts and then press OK For Scan to E mail proceed to step 4 For Internet faxing the e mail addresses are specified To specify additional e mail addresses repeat the above steps For Scan to E mail pressing SEARCH ADDRESS or SEARCH GROUP allows you to c...

Page 60: ...esses Searching the LDAP server with search strings To search an LDAP server for e mail addresses the network administrator must register the directory service on TopAccess 1 Press SEARCH The ADDRESS SEARCH screen appears 2 Select the directory service name that you want to search in the LOCATION 1 Click the pull down menu 2 Select the directory service name that you want to search ...

Page 61: ...the entered search string s 4 Press for the desired contacts and then press OK For Scan to E mail proceed to step 5 For Internet faxing the e mail addresses are specified To specify additional e mail addresses repeat the above steps If you selected a wrong contact press the wrong contact again to be unselected or press the FUNCTION CLEAR button to restart the operation P 23 Scan to E mail P 95 Sen...

Page 62: ...resses Selecting groups 1 Press GROUP to display the GROUP tab 2 Select the desired group s For Scan to E mail press OK at the end To view e mail addresses registered in a group press CONTENTS Before pressing OK you can specify additional e mail addresses If you want to view or delete the specified e mail addresses press DESTINATION P 65 Viewing Deleting specified e mail addresses ...

Page 63: ...esses with the selected letter s first are displayed 2 Select the desired group For Scan to E mail press OK at the end To view e mail addresses registered in a group press CONTENTS Before pressing OK you can specify additional e mail addresses If you want to view or delete the specified e mail addresses press DESTINATION P 65 Viewing Deleting specified e mail addresses Searching for groups with ID...

Page 64: ...ng the group of the specified ID number is displayed 4 Select the desired group For Scan to E mail press OK at the end To view e mail addresses registered in a group press CONTENTS Before pressing OK you can specify additional e mail addresses If you want to view or delete the specified e mail addresses press DESTINATION P 65 Viewing Deleting specified e mail addresses ...

Page 65: ...ess SEARCH The GROUP SEARCH screen appears 3 Press GROUP NAME and key in a search string for the desired group name Finally press SEARCH Pressing GROUP NAME displays an on screen keyboard Enter a search string using the keyboard and digital keys and then press OK to set the entry The groups are searched for based on the entered search string ...

Page 66: ... addresses repeat the above steps For Scan to E mail pressing SEARCH ADDRESS or SEARCH GROUP allows you to continue searching for individual contacts or groups with other search strings 5 Press OK To view e mail addresses registered in a group press CONTENTS Before pressing OK you can specify additional e mail addresses If you want to view or delete the specified e mail addresses press DESTINATION...

Page 67: ...ou can view the specified e mail addresses contacts and groups and delete them from the list 1 Press DESTINATION Currently selected e mail addresses contacts and groups are listed on the screen 2 To delete an e mail address contact and or group from the list select a listing you want to delete and then press DELETE ...

Page 68: ...are sent to specified e mail addresses USB Press this button to store scans to a USB storage device The WS Scan function cannot be selected with other scan functions 4 Make the settings required for the selected scan function and then press OK The required settings vary depending on the selected scan function For instructions on how to perform settings for each scan function see the following sect...

Page 69: ...d repeat step 4 6 On the SCAN menu press SCAN You can set 2 scan functions at one time Selecting 3 scan functions at one time is not allowed The WS Scan function cannot be selected with other scan functions To clear the scan functions select one and press RESET The screen on the touch panel returns to the basic scan menu and the selected button is cleared ...

Page 70: ...ess SCAN SETTING P 40 Changing Scan Settings The Reversing Automatic Document Feeder is optional When the equipment has scanned more than 1000 pages in a job the The number of originals exceeds the limits Will you save stored originals message appears If you want to save the scans press YES When the temporary workspace is full on the equipment s hard disk a message appears and the job is canceled ...

Page 71: ...enu press FILE E MAIL or USB for the desired scan function For help see the following sections P 16 Scanning to files P 23 Scanning to e mail P 29 Scanning to USB 2 Select PDF for the file format and then ON for the security setting The PDF SECURITY SETTINGS screen appears If the forced encryption setting is enabled ON is always selected for the security setting To learn more about the forced encr...

Page 72: ...vel or authorization settings described below To reset these passwords ask your network administrator Encryption Level 128bit AES Press this button to set to an encryption level compatible with Acrobat 7 0 PDF Version 1 6 128bit RC4 Press this button to set to an encryption level compatible with Acrobat 5 0 PDF Version 1 4 40bit RC4 Press this button to set to an encryption level compatible with A...

Page 73: ...4 USING TEMPLATES This chapter describes how to scan documents using templates Registering Scan Templates 72 Using Scan Templates 77 ...

Page 74: ... useful for various situations Use can be restricted by setting a password for each group Up to 200 groups can be registered each of which can contain a maximum of 60 templates To register a template to the public template group the administrator s password must be entered Before registering a template to a private template group other than the group 001 you need to create your own private templat...

Page 75: ...UBLIC TEMPLATE GROUP the ADMINISTRATOR PASSWORD screen appears In this case proceed to step 6 If you select a private template group for which a password has been set the password input screen appears In this case proceed to step 8 If you select a private template group for which no password has been set the template buttons are displayed for the selected group In this case proceed to step 11 If t...

Page 76: ...Templates 6 Press PASSWORD The on screen keyboard appears 7 Enter the administrator password using the keyboard and digital keys and then press OK The template buttons are displayed for the selected group Proceed to step 11 8 Press PASSWORD ...

Page 77: ...igital keys enter the password for the selected private template group and then press OK 10 Press OK The template buttons are displayed for the selected group 11 Select an empty template button and then press SAVE If you press the button for an existing template you can overwrite the template ...

Page 78: ...1 and NAME 2 USER NAME Press this button to enter the user name of the template The user name can consist of a maximum of 30 alphanumeric characters PASSWORD Press this button to set a 1 to 20 digit password for the template When you use a template for which a password has been set you must enter the password AUTOMATIC START Select whether to enable or disable the automatic start function If this ...

Page 79: ...to E mail When SMTP is selected for authentication method icon appears on a template created exclusively for meta scan You may need to enter various information before performing meta scan depending on the template settings The Meta Scan Enabler GS 1010 optional is required to enable the meta scan feature With the meta scan function you can attach meta data XML file to scan images and send them wi...

Page 80: ...ars In this case proceed to step 5 If you select PUBLIC TEMPLATE GROUP or a private template group for which no password has been set the template buttons are displayed In this case proceed to step 8 If the desired private template group is not displayed on the screen use and to switch between pages 5 Press PASSWORD 6 On the password input screen enter the group password using the keyboard and dig...

Page 81: ...s shown on the button the equipment automatically starts the scanning operation End of procedure If you select a password free template for which the automatic start function is disabled the SCAN menu appears In this case proceed to step 13 If you select a template for which a password is set you need to enter the password In this case proceed to step 9 icon appears on a meta scan template If you ...

Page 82: ...the scanning operation Proceed to step 14 12 To use a meta scan template enter information as required and then press SCAN 1 Press the button for each item and enter information as required 2 Finally press SCAN Proceed to step 14 Items shown in the figure above are samples Ask the administrator for items you need to enter Required items are marked with asterisks Pressing each button displays an on...

Page 83: ... additional originals A scan preview is displayed To cancel the operation press JOB CANCEL To change the scan settings press SCAN SETTING P 40 Changing Scan Settings The Reversing Automatic Document Feeder is optional When the equipment has scanned more than 1000 pages in a job the The number of originals exceeds the limit Do you want to save stored originals message appears If you want to save th...

Page 84: ... 3 On the touch panel press TEMPLATE to display the TEMPLATE menu 4 On the RECALL tab select a group containing the template that you want to use If you select a private template group for which a password has been set the password input screen appears In this case proceed to step 5 If you select PUBLIC TEMPLATE GROUP or a private template group for which no password has been set the template butt...

Page 85: ...Scan Templates 83 4 USING TEMPLATES 5 Press PASSWORD 6 On the password input screen enter the group password the keyboard and digital keys and then press OK 7 Press OK The template buttons are displayed for the selected group ...

Page 86: ...for which a password is set you need to enter the password In this case proceed to step 9 If you select a password free template the AUTHENTICATION screen appears In this case proceed to step 12 9 Press PASSWORD 10 On the password input screen enter the template password using the keyboard and digital keys and then press OK ...

Page 87: ...ent automatically starts the scanning operation End of procedure If you select a template for which the automatic start function is disabled the SCAN menu appears In this case proceed to step 13 Pressing each button displays an on screen keyboard Enter each item using the keyboard and digital keys and then press OK to set the entry Ask the administrator for the user name and password 13 Press SCAN...

Page 88: ...ETTING P 40 Changing Scan Settings The Reversing Automatic Document Feeder is optional When the equipment has scanned more than 1000 pages in a job the The number of originals exceeds the limits Will you save stored originals message appears If you want to save the scans press YES When the temporary workspace is full on the equipment s hard disk a message appears and the job is canceled The availa...

Page 89: ...SCANNING METHODS This chapter provides a brief introduction to the scan drivers included with the Client Utilities CD ROM Scanning Images Using the Remote Scan Driver 88 Scanning Images Using the WIA Driver 89 ...

Page 90: ...ions remotely from your Windows computer over the TCP IP network Your scans can be loaded to your Windows computer running a TWAIN compliant application For instructions on how to install the driver refer to the Software Installation Guide Windows XP Windows Vista Windows 7 Windows Server 2003 Windows Server 2008 Connecting over TCP IP Network Scan originals remotely using the Remote Scan driver O...

Page 91: ...e driver refer to the Software Installation Guide For instructions on how to scan and acquire images to your computer refer to the documentation that comes with your WIA compliant application If you are using Windows XP or Windows Server 2003 follow the procedure below to register this equipment to the WIA Driver after the installation of the driver 1 Double click Scanners and Cameras of Control P...

Page 92: ......

Page 93: ...ving sent data as a file Internet fax and file 98 Setting advanced functions 102 Receiving Internet Faxes 106 Available file formats 106 Receiving Internet faxes 106 Viewing the Internet Fax Job Status and Log 107 Viewing the Internet fax job status 107 Viewing the send log for Internet fax jobs 108 Viewing the receive log for Internet fax jobs 109 Saving contact information to the address book 10...

Page 94: ... sent copy of the document reaches your e mail server The security level of Internet transmissions is low We recommend traditional faxing when sending confidential documents Due to heavy line traffic Internet transmissions may take a while to arrive The configuration of the e mail server may prevent successful transmission if the data size of the sent document exceeds set limits When you send an I...

Page 95: ... book and displays the information on the SINGLE and the GROUP tab 5 ADVANCED Tab On this tab various kinds of advanced functions are available for you P 102 Setting advanced functions 6 Alert Message Display Area Alert messages are displayed when the equipment needs a toner cartridge replacement the waste toner box needs cleaning etc For details on these messages refer to the Troubleshooting Guid...

Page 96: ...net fax jobs P 109 Viewing the receive log for Internet fax jobs 9 PREVIEW ES9460 MFP ES9470 MFP CX3535 MFP CX4545 MFP Press this button to preview scans P 50 Previewing Scans 10 SEND Press this button to send a copy of your document placed on the equipment 11 STORAGE Press this button when you want to both send a copy of your document and store the sent data in the equipment s hard disk P 98 Savi...

Page 97: ...s With a few additional steps you can also save the sent data or set advanced functions for each transmission P 95 Sending Internet faxes P 98 Saving sent data as a file Internet fax and file P 102 Setting advanced functions To use the Internet Fax feature the network administrator must set the equipment configuration Sending Internet faxes Sending Internet Faxes 1 Place the original s For help re...

Page 98: ...TO Press this button to scan an original containing photo images printed on photographic paper When either TEXT PHOTO or PHOTO is selected the transmission may take a while ORIGINAL SIZE Press the corresponding button for the original size To have the equipment automatically set the original size press AUTO When using originals of various paper widths press DIFFERENT WIDTH Internet faxing sends co...

Page 99: ...pAccess Guide All the settings required for Internet faxing are mentioned in the above steps Settings other than the above apply only to fax transmissions 6 Specify the e mail addresses that you want to send to and then press SEND or the START button You can specify e mail addresses in various ways For details see the following section P 52 Specifying E mail Addresses You can save the sent data as...

Page 100: ...atic Document Feeder is optional Saving sent data as a file Internet fax and file When sending an Internet fax you can also save the sent data in the equipment s shared folder and or a network folder REMOTE1 or 2 To save the data in a network folder the administrator needs to set the equipment configuration For details refer to the TopAccess Guide Internet Fax and File is not available when the fo...

Page 101: ...rk folder press REMOTE 1 or REMOTE 2 If the selected remote destination REMOTE 1 or 2 is configured by the administrator so that you can specify a desired network folder the screen for setting up the remote destination is displayed Proceed to step 5 If the selected remote destination REMOTE 1 or 2 is already defined by the administrator so that your scans are saved in a specified network folder pr...

Page 102: ...his box When you select SMB Enter the network path to the folder where you want to store the data When you select NetWare IPX or NetWare IP Enter the path to a folder in the NetWare file server where you want to store the data For example to transfer the data to the sys internetfax folder in the NetWare file server enter sys internetfax in this box When you select FTPS Enter the path to a folder i...

Page 103: ...F file TIFF Press this button to store your scan as a TIFF file XPS Press this button to store your scan as an XPS file XPS files are supported by Windows Vista or Windows Server 2008 SP1 they can also be used on a computer running Windows XP SP2 or Windows Server 2003 SP1 or later versions with NET Framework 3 0 installed MULTI SINGLE PAGE MULTI Press this button to store your scan as a multiple ...

Page 104: ...ead of the currently reserved transmissions P 104 Setting Priority Reserve The Reversing Automatic Document Feeder is optional Setting 2 sided scan Use this function when you want to send 2 sided originals from the Reversing Automatic Document Feeder The default of this function is restored when each transmission is complete you must enable the setting every time you want to use this function The ...

Page 105: ...NTERNET FAX 2 Press 2 SIDED SCAN The 2 SIDED SCAN screen appears 3 Select either BOOK or TABLET for the original type and then press OK 4 Press ADDRESS to return to the ADDRESS tab Continue the Internet faxing operation P 95 Sending Internet faxes ...

Page 106: ...queue The default of this function is restored when each transmission is complete you must enable the setting every time you want to use this function You can specify the e mail addresses by keying in them or searching the address book Setting Priority Reserve 1 Press ADVANCED to display the ADVANCED tab 2 Press PRIORITY RESERVE The PRIORITY RESERVE screen appears 3 Press OK ...

Page 107: ...6 INTERNET FAX Sending Internet Faxes 105 6 INTERNET FAX 4 Press ADDRESS to return to the ADDRESS tab Continue the Internet faxing operation P 95 Sending Internet faxes ...

Page 108: ...refer to the TopAccess Guide Receiving Internet faxes The equipment accesses the e mail server at specified intervals to check whether any e mail has been delivered New e mail is automatically received and printed out unless you check manually Receiving Internet Faxes automatically The administrator can set up the equipment configuration on TopAccess to automatically receive Internet faxes from th...

Page 109: ...d Network Fax jobs in progress or in wait for transmission The jobs can be deleted if needed In the list you can view each job s file number chronological order of jobs recipient s e mail address or fax number date and time number of pages and current status Up to 1000 jobs can be listed To display the previous or next page press or The number of jobs displayed on a page varies depending on the eq...

Page 110: ...ext page press or The number of jobs displayed on a page varies depending on the equipment model To print out the displayed information press JOURNAL If you want to save contact information such as phone numbers and e mail addresses to the address book press ENTRY P 109 Saving contact information to the address book To exit from the SEND LOG screen press CLOSE Besides Internet Fax transmissions fa...

Page 111: ...mation press JOURNAL If you want to save contact information such as phone numbers and e mail addresses to the address book press ENTRY P 109 Saving contact information to the address book To exit from the RECEIVE LOG screen press CLOSE Besides Internet Fax receptions fax optional and e mail receptions are recorded and displayed on the RECEIVE LOG screen For details on error codes displayed in the...

Page 112: ......

Page 113: ... 27 Function Buttons 12 G Green G 14 GROUP Tab 93 Groups 60 61 H Help Button 13 I ID numbers 55 61 Internet Fax precautions 92 receiving 106 sending 95 Internet Fax and File 98 J JOB STATUS 12 94 L LDAP server 58 Log Internet Fax 107 scan 38 send 108 LOGIN USER NAME 19 100 M MASTER PASSWORD 70 Menu Internet Fax 93 Scan 12 Message Display Area 12 93 Meta scan 77 80 MFP LOCAL 17 35 99 Multi Single 2...

Page 114: ...SETTINGS 13 Shared folder 16 35 Sharpness 14 49 SINGLE Tab 93 Single 2 sided Scan 14 44 Status Internet Fax job 107 scan job 37 STORAGE 94 Sub folder 35 SUBJECT 25 97 T TEMPLATE 13 Template registering 72 SMTP authentication 82 using 77 Touch panel Internet Fax 93 Scan 12 TWAIN Driver File Downloader 6 TX TYPE 96 U USB storage device 36 USER NAME 76 USER PASSWORD 70 W Web Service WS Scan 8 33 WIA ...

Page 115: ...ES9160 MFP ES9170 MFP ES9460 MFP ES9470 MFP CX3535 MFP CX4545 MFP ...

Page 116: ...www okiprintingsolutions com Oki Data Corporation 4 11 22 Shibaura Minato ku Tokyo 108 8551 Japan 45106102EE ...

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