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5

Useful fax operations

5-18

VL3622/VL4222/VL5022

5.6

Sending documents with a command from the recipient

Polling transmission

Saving the data for scanned originals on the sender’s machine and sending it with a request from the
recipient is called "polling transmission".

A document sent using this machine’s "Polling TX" function is stored in this machine’s Polling Transmission
User Box and is sent when a request is received from the recipient.

Receiver

Sender

Request for data to be sent

Polling

Transmission

User Box

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Summary of Contents for VL3622

Page 1: ...VL3622 VL4222 VL5022 Oc User manual Quick Guide Copy Print Fax Scan Box Operations...

Page 2: ...ten permission from Oc Oc makes no representation or warranties with respect to the contents hereof and specifically disclaims any implied warranties of merchantability or fitness for any particular p...

Page 3: ...2 5 Basic box operation registering user boxes 2 18 2 6 Basic box operation saving data in a user box 2 24 2 7 Basic box operation using saved documents 2 33 2 8 Using an external memory 2 40 3 Useful...

Page 4: ...4 5 11 Sending confidential documents 5 26 5 12 Forwarding received data 5 28 5 13 Faxing data directly from a computer 5 29 6 Useful network scan operations 6 1 Registering frequently used destinatio...

Page 5: ...VL3622 VL4222 VL5022 Contents 3 10 Appendix 10 1 Glossary 10 3 10 2 Trademarks and copyrights 10 4 10 3 Software license agreement 10 9 11 Index...

Page 6: ...Contents 4 VL3622 VL4222 VL5022...

Page 7: ...1 Introduction...

Page 8: ......

Page 9: ...e following information Be sure to read the manual before using the machine Items that must be observed to use the machine safely Information regarding product safety Precautions when using the machin...

Page 10: ...ause serious injury or even death Do not ignore these safety advices 7 CAUTION Ignoring this cautions could cause injury or damage to property Do not ignore these safety advices Meaning of symbols Dis...

Page 11: ...result in a fire or breakdown Should any of these conditions be found immediately turn OFF the power switch un plug the power cord from the power outlet and then call your authorized service rep rese...

Page 12: ...nd plug in the power cord with a wet hand as an electrical shock could result Plug the power cord all the way into the power outlet Failure to do this could result in a fire or electrical shock Cautio...

Page 13: ...rd from the power outlet and then call your authorized service representative Caution Symbol After installing this product mount it on a secure base If the unit moves or falls it may cause personal in...

Page 14: ...ck could result Do not keep using this product if this product has been dropped or its cover damaged Immediately turn OFF the power switch unplug the power cord from the power outlet and then call you...

Page 15: ...ot ignore these safety advices Caution Symbol Whenever moving this product be sure to disconnect the power cord and other ca bles Failure to do this could damage the cord or cable resulting in a fire...

Page 16: ...design and production of this unit conform to FCC regulations and any changes or modifications must be registered with the FCC and are subject to FCC control Any changes made by the purchaser or user...

Page 17: ...ust be attached to laser products marketed in the United States 7 CAUTION Use of controls adjustments or performance of procedures other than those specified in this manual may result in hazardous rad...

Page 18: ...daren uts ttas f r osynlig laserstr lning som verskrider gr nsen f r laserklass 1 Det h r r en halvledarlaser Den maximala effekten f r laserdioden r 30 mW och v gl ngden r 775 800 nm 7 VAROITUS Avatt...

Page 19: ...VL3622 VL4222 VL5022 1 13 Introduction 1 Laser safety label A laser safety label is attached to the outside of the machine as shown below...

Page 20: ...dans un environnement r unissant des conditions de confort sant et de s curit il est pr f rable de bien a rer la pi ce ou se trouve l appareil Acoustic noise for European users only Maschinenl rminfor...

Page 21: ...s and labels Safety precaution notations and labels appear on this machine at the following positions Be very careful that an accident does not occur when operations such as removing paper misfeeds ar...

Page 22: ...1 Introduction 1 16 VL3622 VL4222 VL5022 Finisher FS 523...

Page 23: ...uction 1 1 5 Space requirements 2 Reminder When the option is not installed be sure to allow a clearance of 200 mm or more at the back of this machine for the ventilation duct Unit mm Unit mm main bod...

Page 24: ...1 Introduction 1 18 VL3622 VL4222 VL5022 Unit mm Unit mm Unit mm main body PC 206 FS 522 SD 507 LU 203 main body PC 206 FS 522 MT 501 LU 203 main body PC 407 FS 523 LU 203...

Page 25: ...fluctuations as possible Operating environment The environmental requirements for correct operation of the machine are as follows Temperature 10 C to 30 C with fluctuations of no more than 10 C withi...

Page 26: ...indebtedness Stock certificates Legal Originals Food stamps Postage stamps canceled or uncanceled Checks or drafts drawn by government agencies Internal revenue stamps canceled or uncanceled Passport...

Page 27: ...slight injuries or property damage Observe all cautions in order to prevent injuries and to ensure safe use of the machine Sequence of action 1 The number 1 as formatted here indicates the first step...

Page 28: ...text markings Stop key The names of keys on the control panel are written as shown above MACHINE SETTING Display texts are written as shown above 2 Note The machine illustrations shown in this manual...

Page 29: ...details on operating procedures in Enlarge Display mode Refer to this manual for details on using copy scanner G3 fax and network fax operations in Enlarge Display mode User manual Print Operations IC...

Page 30: ...ce environment In addition to the copy fax scanning and printing functions essential to any business this machine provides network and box functions to support efficient document management These feat...

Page 31: ...public user box is available for any number of users Fax operations Not only originals scanned with this machine but also documents saved in user boxes and computer data can be faxed A single fax can...

Page 32: ...liary power key Press to turn on off machine operations When turned off the machine enters a state where it conserves energy 4 Memory Mode key Press to register store the desired copy fax scan setting...

Page 33: ...Enlarge Display mode 16 Accessibility key Press to display the screen for specifying settings for user accessibility functions 17 Power Save key Press to enter Power Save mode While the machine is in...

Page 34: ...wer auxiliary power key Main power switch This switch turns on off all functions of the machine Normally the main power switch is turned on Power auxiliary power key Press to turn on off machine opera...

Page 35: ...turn the machine on after turning it off The machine may not operate correctly if it is turned on a short time after being turned off Do not turn off the machine while it is printing otherwise a paper...

Page 36: ...g paper Follow the procedure described below to load paper into the various paper trays Loading paper into tray 1 2 3 4 Follow the procedure described below to load paper into tray 1 2 and tray 3 4 Pa...

Page 37: ...guides to fit the size of paper to be loaded 2 Load the paper into the tray Load paper so that the surface to be printed on faces upward Do not load so many pages that the top of the stack is higher t...

Page 38: ...1 Introduction 1 32 VL3622 VL4222 VL5022 Loading paper into tray 3 Follow the procedure described below to load paper into tray 3 Paper Feed Cabinet PC 407 Tray 3...

Page 39: ...r into the tray Press tray release button to pull out the tray 3 Load the paper so that the surface to be printed on faces upward Do not load so many pages that the top of the stack is higher than the...

Page 40: ...1 Introduction 1 34 VL3622 VL4222 VL5022 Loading paper into the LCT Follow the procedure described below to load paper into the LCT Large Capacity Unit LU 203 LCT...

Page 41: ...raise the paper take up roller Aligning it to the left side of the tray load the paper so that the surface to be printed on faces upward Make sure that the paper is not loaded above the point where t...

Page 42: ...velopes label sheets or other special paper Follow the procedure described below to load paper into the bypass tray 1 Open the bypass tray When loading large sized paper pull out the tray extension 2...

Page 43: ...05 g m2 Up to 150 sheets Thin paper 50 g m2 to 59 g m2 Up to 20 sheets Thick paper 106 g m2 to 210 g m2 Up to 20 sheets Colored paper 60 g m2 to 105 g m2 Up to 150 sheets Letterhead 60 g m2 to 105 g m...

Page 44: ...eed Location screen If paper misfeeds have occurred at multiple locations multiple numbers appear or flash The flashing number indicates the location where the paper misfeed should be cleared first To...

Page 45: ...VL3622 VL4222 VL5022 1 39 Introduction 1 Touching JAM Location Display returns to the Misfeed Location screen...

Page 46: ...nd 12 refer to page 1 41 of this manual and perform the appropriate operation For details on misfeeds 8 and 10 finisher refer to page 1 44 of this manual and perform the appropriate operation For deta...

Page 47: ...generated around the drum unit inside the right side door of the machine In order to reduce the risk of electric shock do not touch any part in this unit when clearing paper misfeeds 7 CAUTION The are...

Page 48: ...s or hands If your hands become soiled with toner immediately wash them with soap and water If toner gets in your eyes immediately flush them with water and then seek professional medical attention Cl...

Page 49: ...VL3622 VL4222 VL5022 1 43 Introduction 1...

Page 50: ...1 Introduction 1 44 VL3622 VL4222 VL5022 Clearing paper misfeeds Finisher FS 522 The following procedure describes how to clear paper misfeeds that have occurred in Finisher FS 522...

Page 51: ...troduction 1 Clearing paper misfeeds mailbin saddle stitcher The following procedure describes how to clear paper misfeeds that have occurred in the mailbin or saddle stitcher installed in Finisher FS...

Page 52: ...1 Introduction 1 46 VL3622 VL4222 VL5022 When using the saddle stitcher...

Page 53: ...VL3622 VL4222 VL5022 1 47 Introduction 1 Clearing paper misfeeds Finisher FS 523 The following procedure describes how to clear paper misfeeds that have occurred in Finisher FS 523...

Page 54: ...empty or punch scrap box is full a message appears on the touch panel Follow the procedure corresponding to each message When the toner is about to run out the following message appears Detail For det...

Page 55: ...details on the replacement procedure for the finisher refer to page 1 51 of this manual For details on the replacement procedure for the saddle stitcher refer to page 1 52 of this manual When the punc...

Page 56: ...ouble may be caused 7 WARNING Handling toner and toner cartridges Do not burn toner or the toner cartridge Toner expelled from the fire may cause burns 7 CAUTION Precautions for toner spills Be carefu...

Page 57: ...222 VL5022 1 51 Introduction 1 Replacing the staple cartridge Finisher FS 522 The following procedure describes how to replace the staple cartridge for the finisher Touch Replace Staples on the Finish...

Page 58: ...roduction 1 52 VL3622 VL4222 VL5022 Replacing the staple cartridge saddle stitcher installed in Finisher FS 522 The following procedure describes how to replace the staple cartridge for the saddle sti...

Page 59: ...VL3622 VL4222 VL5022 1 53 Introduction 1 Replacing the staple cartridge Finisher FS 523 The following procedure describes how to replace the staple cartridge for the finisher...

Page 60: ...1 Introduction 1 54 VL3622 VL4222 VL5022 Emptying the punch scrap box Finisher FS 522 The following procedure describes how to empty the punch scrap box FN3 1...

Page 61: ...VL3622 VL4222 VL5022 1 55 Introduction 1 Emptying the punch scrap box Finisher FS 523 The following procedure describes how to empty the punch scrap box FN7...

Page 62: ...ine for exclusive use of facsimile 4 Fax Kit FK 502 Allows this machine to be used as a fax machine 5 Large Capacity Unit LU 203 Can be loaded with up to 2 000 sheets of paper 80 g m2 6 Desk DK 506 Se...

Page 63: ...can be mounted additionally on the optional I FAX 20 Local Interface Kit EK 703 Installed when using the machine as a printer connected directly with a PC 21 Dehumidifier Heater 1C Installed in Paper...

Page 64: ...1 Introduction 1 58 VL3622 VL4222 VL5022...

Page 65: ...2 Basic operations...

Page 66: ......

Page 67: ...opy operation This section contains information on the general operation for copying 1 Position the original to be copied If a screen for entering the user name account name and password appears type...

Page 68: ...e setting when copying double sided originals or making double sided copies of single sided originals In addition multiple original pages can be combined into a single printed page As a factory defaul...

Page 69: ...ber To use the various copy functions touch Application and then specify the desired settings 4 Press the Start key To stop scanning or printing press the Stop key To interrupt the copy job press the...

Page 70: ...d with this machine Windows PCL driver PostScript driver Macintosh OS X PostScript PPD driver OS 9 PostScript PPD driver Before printing In order to print a printer driver must first be installed on t...

Page 71: ...VL3622 VL4222 VL5022 2 7 Basic operations 2 Printing 1 Create a document in the application and then select the print command In the Print dialog box select the printer 1 2...

Page 72: ...2 Basic operations 2 8 VL3622 VL4222 VL5022 If necessary display the printer driver settings dialog box and then specify the printing settings such as stapling 1 2 3...

Page 73: ...r of copies are printed If Secure Print Save in User Box or Proof Print was selected from the Output Method down down list in the printer driver the document is saved in a user box or in the memory of...

Page 74: ...fax operation This section contains information on the general operation for faxing 1 Change the mode If a screen for entering the user name account name and password appears type in the necessary in...

Page 75: ...refer to page 5 3 of this manual When directly entering the fax number use the keypad to type in the number A document can be sent to multiple destinations at the same time Broadcast transmission For...

Page 76: ...tion it on the original glass Position the original face up in the ADF with the top edge of the original inserted into the feed slot To check the destinations and the settings specified for the functi...

Page 77: ...VL3622 VL4222 VL5022 2 13 Basic operations 2 1 2 2 1 3 2 1...

Page 78: ...e FTP TX The scan data is sent to an FTP server SMB TX The scan data is sent to a shared folder on a computer on the network WebDAV TX The scan data is sent to the WebDAV server Web service It is poss...

Page 79: ...VL4222 VL5022 2 15 Basic operations 2 1 Change the mode If a screen for entering the user name account name and password appears type in the necessary information and then touch Login or press the Acc...

Page 80: ...e destination address touch Direct Input select the transmission method and then type in the destination address A document can be sent to multiple destinations at the same time Broadcast transmission...

Page 81: ...gs must be specified before scan data can be sent Network settings should be specified by the administrator Network settings can also be specified by using Web Connection For easier operation specify...

Page 82: ...Access can be controlled if a pass word is specified Personal user boxes This user box for an individual can only be accessed by users that have logged on when user authentication settings have been...

Page 83: ...VL3622 VL4222 VL5022 2 19 Basic operations 2 1 Display the screen for registering user boxes...

Page 84: ...2 Basic operations 2 20 VL3622 VL4222 VL5022 2 Touch New...

Page 85: ...Basic operations 2 Change the settings for a registered user box select the user box whose settings are to be changed and then touch Edit To delete a registered user box select the user box to be dele...

Page 86: ...x with the name Tokyo office the user box can easily be found Touch Index and then select the appropriate index characters from those that are displayed Type Select whether the box to be registered wi...

Page 87: ...ered to A appear in the screens Since user boxes registered to authenticated user B do not appear they cannot be used We recommend saving highly confidential documents in personal user boxes Group use...

Page 88: ...save data in user boxes Data can be saved in boxes from Copy mode Fax Scan mode User Box mode and Printer mode Detail Data saved from Copy mode cannot be transmitted The operations for saving data in...

Page 89: ...2 2 Select the user box where the document is to be saved The user box can also be specified by touching Enter User Box No then typing in the box number To search for a user box name touch Search Use...

Page 90: ...the document name touch Document Name and then use the keyboard that appears in the touch panel to type in the name 4 Position the original to be saved 5 Press the Start key When saving a document to...

Page 91: ...VL3622 VL4222 VL5022 2 27 Basic operations 2 Saving data in a user box with a Fax Scan mode operation 1 Touch User Box...

Page 92: ...22 2 Select the user box where the document is to be saved The user box can also be specified by touching Enter User Box No then typing in the box number To search for a user box name touch Search Use...

Page 93: ...the original to be saved 5 Press the Start key When saving a document to a user box with a Fax Scan mode function specifying another destination allows the document to be sent at the same time that i...

Page 94: ...document is to be saved The user box can also be specified by touching Enter User Box No then typing in the box number To search for a user box name touch Search User Box An external memory can be co...

Page 95: ...e default is displayed To change the document name touch Document Name and then use the keyboard that appears in the touch panel to type in the name To specify settings such as the image quality and d...

Page 96: ...5022 The operation can also be started by touching Start Detail Print data transmitted via the printer driver can be stored in user boxes For details on saving data in user boxes using the printer fun...

Page 97: ...ored in a compact format reducing the amount of office space needed Efficiently transmitting and sharing documents Documents can easily be transmitted on a network without using a computer Printing do...

Page 98: ...2 Basic operations 2 34 VL3622 VL4222 VL5022 Printing saved documents 1 Select the user box containing the document to be printed 2 1...

Page 99: ...ied for printing data in the external memory For details on functions using an external memory refer to page 2 40 of this manual 2 Select the document to be printed and then touch Print From the Print...

Page 100: ...2 Basic operations 2 36 VL3622 VL4222 VL5022 3 Press the Start key The operation can also be started by touching Start...

Page 101: ...VL3622 VL4222 VL5022 2 37 Basic operations 2 Sending saved documents 1 Select the user box containing the document to be sent 1 2...

Page 102: ...ct the document to be sent and then touch Send To send multiple saved data at the same time touch Bind TX Up to 10 documents can be sent at the same time 3 Select the destination If destinations are a...

Page 103: ...en type in the destination address A document can be sent to multiple destinations at the same time For details on sending a document to multiple destinations refer to page 6 23 of this manual If nece...

Page 104: ...external memory can be printed and documents can be saved in an external memory without using a computer Detail To use the external memory functions an optional local interface kit is required Connec...

Page 105: ...VL3622 VL4222 VL5022 2 41 Basic operations 2 2 Select External Memory 3 Select the document and make print settings 4 Press the Start key The operation can also be started by touching Start 2 1 3 2 1...

Page 106: ...2 Basic operations 2 42 VL3622 VL4222 VL5022 Saving 1 Touch Save Document 2 Select External Memory 2 1 3...

Page 107: ...tions 2 3 Check the document name and make scan and original settings The document name can be changed when saving the document 4 Position the original to be saved 5 Press the Start key The operation...

Page 108: ...2 Basic operations 2 44 VL3622 VL4222 VL5022...

Page 109: ...3 Useful copy operations...

Page 110: ...s for quick copying The screen can be customized for example with the Quick Copy screen so that copy functions are more conveniently available Quick Copy screen Basic copy settings are available in on...

Page 111: ...scanned in different batches is to be treated as a single copy job 6 Zoom settings The zoom ratio can be set in order to make a copy on paper with a size different than the original or to enlarge or...

Page 112: ...sides of the paper and combined copies reducing multiple pages and printing them together on a single sheet of paper are convenient for reducing paper use and reducing office space needed for storage...

Page 113: ...3 5 Useful copy operations 3 Combined copies Select 2in1 4in1 or 8in1 depending on the number of pages that can be printed on a single page Combine these settings with double sided copying to further...

Page 114: ...3 Useful copy operations 3 6 VL3622 VL4222 VL5022 If 4in1 or 8in1 is selected the page arrangement can be selected 1 2...

Page 115: ...of original pages to be copied is too large to be loaded into the ADF the original can be divided into batches which are scanned separately After all original pages are scanned the copies can be outpu...

Page 116: ...originals that cannot be loaded into the ADF position them on the original glass Originals can also be scanned in separate batches from the original glass To change the settings touch Change Setting...

Page 117: ...the center to finish them like magazines and pamphlets Whether the Booklet function is used depends on the layout of the original Booklet For a original containing individual pages select the Booklet...

Page 118: ...3 Useful copy operations 3 10 VL3622 VL4222 VL5022 1 2...

Page 119: ...3 5 Erasing original shadows from copies Erase Copies can be produced by erasing unwanted areas around the original such as the transmission information on received faxes and the shadows of punched h...

Page 120: ...3 Useful copy operations 3 12 VL3622 VL4222 VL5022 1 2...

Page 121: ...ecified for each side The width of the frame to be erased can be set between 0 1 and 300 0 mm Center Erase Erase black copy marks along the center line The width to be erased can be set between 0 1 an...

Page 122: ...3622 VL4222 VL5022 3 6 Printing copies enlarged reduced on paper with a different size Auto zoom Copies can be produced with the zoom ratio automatically selected based on the size of the loaded origi...

Page 123: ...eminder When copying onto paper larger than the original load the original with the same orientation as the paper If the Auto Zoom setting is selected the Auto Paper setting cannot be selected Select...

Page 124: ...Useful copy operations 3 16 VL3622 VL4222 VL5022 3 7 Copying book page spreads on separate sheets of paper Book Copy A page spread such as in an open book or pamphlet can be copied onto separate page...

Page 125: ...VL3622 VL4222 VL5022 3 17 Useful copy operations 3 1 2 1 2...

Page 126: ...age Separation Parameter Description Book Spread Both pages of the page spread are printed on the same page Separation Separate copies of each page in the page spreads are printed in the original page...

Page 127: ...ng Cover Sheet When copying using paper for cover pages that is different from the paper of the main body of the original instead of copying the cover pages and main body of the original separately th...

Page 128: ...3 Useful copy operations 3 20 VL3622 VL4222 VL5022 Select the paper tray loaded with the paper to be used for the cover pages 1 2 1 2...

Page 129: ...622 VL4222 VL5022 3 21 Useful copy operations 3 2 Reminder Use paper with the same size for the cover pages and for the main body of the document and load them in the paper trays in the same orientati...

Page 130: ...e specified to staple the document in the corner or at two locations The Staple settings are available only if the optional Finisher FS 522 or Finisher FS 523 is installed Holes for filing can be punc...

Page 131: ...the Staple settings Finisher FS 522 Paper weight 56 g m2 to 90 g m2 Paper sizes A3 w to A5 v Finisher FS 523 Paper weight 60 g m2 to 90 g m2 Paper sizes A3 w to B5 w v The following paper can be used...

Page 132: ...elopes Bypass tray Use the bypass tray when copying onto envelopes When copying onto envelopes the orientation of the original and paper is extremely important 1 Position the original and the paper Lo...

Page 133: ...ns 3 2 Specify the paper type and size If envelopes are loaded select the Envelope Paper Type setting Select a size that matches the size of the envelope that is loaded Open the right side door of the...

Page 134: ...y recalling frequently used functions Registering recalling programs Frequently used functions can be registered as a copy program The registered copy program can easily be recalled and used Registeri...

Page 135: ...VL3622 VL4222 VL5022 3 27 Useful copy operations 3 Detail A maximum of 30 copy programs can be registered 1 2...

Page 136: ...3 Useful copy operations 3 28 VL3622 VL4222 VL5022 Recalling a program 1 2...

Page 137: ...VL3622 VL4222 VL5022 3 29 Useful copy operations 3 Shortcut keys Frequently used Application functions can be added as a shortcut key to the Basic screen Up to two shortcut keys can be created...

Page 138: ...3 Useful copy operations 3 30 VL3622 VL4222 VL5022 1 3 2...

Page 139: ...VL3622 VL4222 VL5022 3 31 Useful copy operations 3 The shortcut key is created Detail If the image controller icon appears only one shortcut key for the Basic screen can be programmed...

Page 140: ...king the copies Proof Copy Before printing a large number of copies a single proof copy can first be printed so that it can be checked This allows copy errors to be corrected before a large number of...

Page 141: ...VL3622 VL4222 VL5022 3 33 Useful copy operations 3 A single copy is printed Check the proof copy...

Page 142: ...ange the selected settings after checking the proof copy touch Change Setting and then change the settings If the original was loaded into the ADF printing of the proof copy begins without the screen...

Page 143: ...4222 VL5022 3 35 Useful copy operations 3 3 13 Checking the number of prints Meter Count This function allows you to view the total counter original counter paper counter and total duplex counter on t...

Page 144: ...List Touching Check Details will provide the following information Item Description Total Displays the total page count of Copy Print Fax Scan Print Fax Scan Read Fax TX and Fax RX Large Size Displays...

Page 145: ...time the machine automatically enters a mode where it conserves energy If no operation is performed on the machine for 15 minutes VL5022 1 minute VL3622 VL4222 the touch panel goes off and the machine...

Page 146: ...machine s use Dates or days of the week can be set for the schedule to turn the machine on and off Copying while the weekly timer is being used The limitations of the weekly timer can temporarily be...

Page 147: ...4 Useful printing operations...

Page 148: ......

Page 149: ...aper Size Select the paper size of the document and the size of paper to be printed on Windows PCL PS drivers Basic tab Macintosh OS X driver Page Attributes Zoom Specify the enlargement or reduction...

Page 150: ...S drivers Basic tab Macintosh OS X driver Paper Tray Output Tray Copies and Collate Offset When printing multiple copies select the Collate function to print each copy as a complete set 1 2 3 1 2 3 In...

Page 151: ...panel To use this feature an optional hard disk is required Windows PCL PS drivers Basic tab Macintosh OS X driver Output Method Save in User Box The document can be saved in the specified user box Si...

Page 152: ...bles the machine to check if the sent print job is data from a registered user or account Windows PCL PS drivers Basic tab Macintosh OS X driver Output Method Detail If this machine conducts user auth...

Page 153: ...the paper or in the form of a booklet book spread and center bound This feature is useful for binding a document containing multiple pages Double sided printing Booklet printing Windows PCL PS driver...

Page 154: ...also be adjusted The binding margin can also be adjusted Windows PCL PS drivers Layout tab Macintosh OS X driver Layout Finish Image Shift The entire image can be shifted then printed for example when...

Page 155: ...has been installed By selecting an output tray the output destination can be specified Select the desired Paper Arrangement setting to specify whether priority is given to the finished product or to...

Page 156: ...over sheets are fed from a paper tray or the tray of the post inserter Windows PCL PS drivers Cover Mode tab Macintosh OS X driver Cover Mode Transparency Interleave Transparency Interleave Interleave...

Page 157: ...eful for changing paper trays while printing a large number of pages Page 1 Printed single sided with paper from Tray 1 Page 2 Printed single sided with paper from Tray 2 Third sheet Blank paper inser...

Page 158: ...ivers Stamp Composition tab Overlay The document can be printed overlapping separate overlay data Windows PCL PS drivers Stamp Composition tab Date Time and Page Number The document can be printed wit...

Page 159: ...ion registered with this machine as a header footer can be added when the document is printed Windows PCL PS drivers Stamp Composition tab Macintosh OS X driver Stamp Composition Detail In order to us...

Page 160: ...e document can be printed with TrueType fonts replaced with printer fonts Windows PCL PS drivers Quality tab Detail When printer fonts are used the printing time is reduced but there may be a differen...

Page 161: ...5 Useful fax operations...

Page 162: ......

Page 163: ...used destinations can be registered Destinations can be registered in the address book or as group destinations Address book destinations By registering a frequently used destination in the address b...

Page 164: ...5 Useful fax operations 5 4 VL3622 VL4222 VL5022 Destination registration screen...

Page 165: ...VL3622 VL4222 VL5022 5 5 Useful fax operations 5 Registering a fax number 2 1...

Page 166: ...tion number Name Specify the name of the fax number to be registered Index Select the index characters used for organizing the fax numbers By selecting in dex characters appropriate for the registered...

Page 167: ...together as a single group The fax numbers that can be registered as a group destination must be registered in the address book In order to register a group destination the individual fax numbers must...

Page 168: ...L5022 Registering the program destination Scanning settings transmission settings and destination can be registered with a single button These are called program destinations The registered program de...

Page 169: ...rmed until now Communication List A log of the transmissions and receptions can be viewed in a report and printed The transmission report reception report and activity report which combines the transm...

Page 170: ...y Fax jobs that could not be sent are automatically saved in the Fax Retransmit User Box Jobs saved in the Fax Retransmit User Box can be sent manually Settings must be specified in Administrator mode...

Page 171: ...ts with a single operation This is called a broadcast transmission Broadcast transmission Recipients can be specified for broadcast transmissions by typing in the destination using the keypad or by se...

Page 172: ...3622 VL4222 VL5022 Touch Next Destination to display a screen for entering the secon destination A destination can also be entered from the control panel A destination can also be specified by enterin...

Page 173: ...tions where the transmission is to be sent The currently selected destinations can be checked Detail A maximum of 605 destinations can be specified Destinations can be specified in the following combi...

Page 174: ...VL5022 5 4 Selecting registered transmission source information Fax transmission source information settings Registered transmission source information transmission source name and fax ID can be sele...

Page 175: ...e s administrator for the administrator password The transmission source information is registered by the administrator Check with the machine s administrator for registered information The administra...

Page 176: ...ct 2 Sided when scanning double sided originals 3 Resolution The larger the numbers the clearer the image 4 File Type This parameter is not available when sending to a fax number 5 Density Select whet...

Page 177: ...cument to be sent can be saved in the Annotation User Box 13 Stamp Composition Send the document with the date time page number or preset text added 14 Send Print A document being faxed can be copied...

Page 178: ...ginals on the sender s machine and sending it with a request from the recipient is called polling transmission A document sent using this machine s Polling TX function is stored in this machine s Poll...

Page 179: ...incurs the cost of the transmission To receive data sent as a polling transmission touch Polling RX in the Communication Method Settings screen and then specify the sender to receive the data Bulleti...

Page 180: ...form relay broadcast transmission the relay user box and destination must be specified in the relay station For destination setting a group must be specified as the destination in advance Transmitting...

Page 181: ...refer to page 5 22 of this manual Before Internet faxing can be used various settings must be specified by the administrator To use this function an optional hard disk and image controller are requir...

Page 182: ...22 VL4222 VL5022 5 9 Sending documents by e mail Internet faxing Using the Internet a scanned original can be sent as an e mail attachment The transmission costs are included in the Internet charges W...

Page 183: ...VL3622 VL4222 VL5022 5 23 Useful fax operations 5 When the destination is entered directly 3 2 1 2 1 2 1...

Page 184: ...RX User Box Received faxes can be saved in user box as data and printed when they are needed Printing only the necessary fax documents among all the received fax documents enhances security and reduc...

Page 185: ...eful fax operations 5 Detail A password can be specified for the Memory RX User Box Settings for the Memory RX User Box are specified in Administrator mode The administrator password is required to sp...

Page 186: ...ing documents a confidential user box SUB address and the transmission password transmission ID can be specified in addition to the fax number of the destination to preserve the confidentiality of the...

Page 187: ...ions 5 Detail In order perform an F code transmission a confidential box and transmission ID must be specified on the recipient s fax machine An F code transmission can be used only if the recipient s...

Page 188: ...d in Administrator mode The administrator password is required to specify the settings In Administrator mode settings can be specified to print the data of a received fax even from the machine when th...

Page 189: ...puter faxing Data created on the computer can be sent to a destination fax machine with the same settings as if it is printed In order to use computer faxing the fax driver must be installed The fax d...

Page 190: ...5 Useful fax operations 5 30 VL3622 VL4222 VL5022...

Page 191: ...6 Useful network scan operations...

Page 192: ......

Page 193: ...requently used destinations can be registered Destinations can be registered in the address book or as group destinations Address book destinations By registering a frequently used destination in the...

Page 194: ...6 Useful network scan operations 6 4 VL3622 VL4222 VL5022 Destination registration screen...

Page 195: ...VL3622 VL4222 VL5022 6 5 Useful network scan operations 6 Registering an e mail address 2 1...

Page 196: ...Specify the name of the e mail address to be registered Index Select the index characters used for organizing the e mail addresses By selecting index characters appropriate for the registered name th...

Page 197: ...red together as a single group The destinations that can be registered as a group destination must be registered in the address book In order to register a group destination the individual destination...

Page 198: ...22 VL5022 Registering the program destination Scanning settings transmission settings and destination can be registered with a single button These are called program destinations The registered progra...

Page 199: ...the scanning method according to whether the original contains text or images can be specified when scanning an original An original of good quality can be sent by using a combination of these setting...

Page 200: ...6 Useful network scan operations 6 10 VL3622 VL4222 VL5022 Detail The higher the resolution the larger the data becomes 2 1...

Page 201: ...VL3622 VL4222 VL5022 6 11 Useful network scan operations 6 Selecting an Original Type setting Select the appropriate scanning method for the text and image type of the original...

Page 202: ...this setting for originals consisting only of text 2 Text Photo Select this setting for originals consisting of both text and photos 3 Photo Select this setting for originals consisting only of photo...

Page 203: ...VL3622 VL4222 VL5022 6 13 Useful network scan operations 6 6 3 Transmitting with selected File Type settings Selecting File Type settings...

Page 204: ...ption PDF This type of file can be displayed in Adobe Reader An encrypted PDF file for mat is also available TIFF Select this setting to save data in the TIFF format XPS Select this setting to save da...

Page 205: ...6 6 4 Transmitting with the page number or time added The page number or date time can be added to the scanned original Both the page number and the date time can be added at the same time Page numbe...

Page 206: ...ations 6 16 VL3622 VL4222 VL5022 Detail Page numbers can also be added with header footer settings The header footer settings are specified in Administrator mode Item Description Text Size The size of...

Page 207: ...VL3622 VL4222 VL5022 6 17 Useful network scan operations 6 Adding the date and time The date and time of scanning can be added to a document to be sent...

Page 208: ...ations 6 18 VL3622 VL4222 VL5022 Detail Page numbers can also be added with header footer settings The header footer settings are specified in Administrator mode Item Description Text Size The size of...

Page 209: ...6 19 Useful network scan operations 6 6 5 Transmitting with the background density adjusted Background Removal When scanning a original with a colored background a cleaner scan can be created by light...

Page 210: ...6 Useful network scan operations 6 20 VL3622 VL4222 VL5022 2 1...

Page 211: ...l network scan operations 6 6 6 Transmitting with shadows erased Frame Erase Scans can be sent while erasing unwanted areas around the original such as the transmission information on received faxes a...

Page 212: ...s 6 22 VL3622 VL4222 VL5022 Detail The same width can be erased on all four sides of the original or the width that is erased can be specified for each side The width of the frame to be erased can be...

Page 213: ...nsmitting to multiple recipients Searching for a registered destination Select a recipient registered in the address book Group destinations which are multiple destinations that have previously been r...

Page 214: ...6 Useful network scan operations 6 24 VL3622 VL4222 VL5022 Detail Unwanted destinations can be deleted from under Broadcast Destinations or the settings can be changed 3 1 2 1 2...

Page 215: ...k scan operations 6 6 8 Sending documents by e mail E mail transmissions Scan data can be sent as an e mail attachment simply by specifying the e mail address Select a registered destination or direct...

Page 216: ...network scan operations 6 26 VL3622 VL4222 VL5022 Changing the e mail subject or name of the attached file The subject of the e mail message and the file name can be changed when sending scan data by...

Page 217: ...2 VL5022 6 27 Useful network scan operations 6 Item Description Document Name The name of the attached file can be changed Subject The subject of the e mail message can be changed Body E Mail text can...

Page 218: ...ecking transmissions performed until now Current Jobs Job History lists The transmission log includes the Current Jobs list which allows the jobs currently being performed to be checked and the Job Hi...

Page 219: ...222 VL5022 6 29 Useful network scan operations 6 Detail Jobs that are being sent and jobs queued to be sent are displayed in the Current Jobs list Jobs that have been sent are displayed in the Job His...

Page 220: ...6 Useful network scan operations 6 30 VL3622 VL4222 VL5022...

Page 221: ...7 Useful box operations...

Page 222: ......

Page 223: ...s 7 7 Useful box operations 7 1 Changing the name of a saved document Edit Name The name of a document saved in a user box can be changed Documents that were not named when they were saved can be give...

Page 224: ...7 Useful box operations 7 4 VL3622 VL4222 VL5022 Detail The document name is the name of the file sent Change the document name after considering the conditions of the destination server 1 2 1 2...

Page 225: ...7 2 Scanning double sided originals Scan Settings When saving data in a user box from User Box mode touch Scan Settings to change the settings for scanning the original To scan double sided originals...

Page 226: ...Fax Scan mode specify the 2 Sided setting in the Scan Settings screen in the same way that it is specified in User Box mode Since the default setting is 1 Sided be sure to specify the 2 Sided setting...

Page 227: ...ed in user boxes can be specified for each user box When the specified length of time has passed data saved in user boxes will automatically be erased Specify a setting for Auto Document Delete Time w...

Page 228: ...7 Useful box operations 7 8 VL3622 VL4222 VL5022 2 1...

Page 229: ...VL3622 VL4222 VL5022 7 9 Useful box operations 7 2 1...

Page 230: ...7 Useful box operations 7 10 VL3622 VL4222 VL5022 7 4 Printing sending multiple data combined Combine Bind TX Two or more data saved in user boxes can be printed or sent 2 1 2 1...

Page 231: ...ful box operations 7 Specify the order order that the data is combinded When Combine is selected Specify the Finishing settings and then print the data When Bind TX is selected Select the destination...

Page 232: ...7 Useful box operations 7 12 VL3622 VL4222 VL5022 Detail Data saved from Copy mode cannot be sent If data saved from Copy mode is combined with other data the data cannot be sent...

Page 233: ...2 VL4222 VL5022 7 13 Useful box operations 7 7 5 Changing finishing settings for saved data before printing Finishing Before printing data saved in a user box the finishing settings can be changed 2 1...

Page 234: ...finisher is not in stalled If the sorting conditions are met copies are fed out and sorted in an alternating criss cross pattern When a finisher is installed The copies are fed out shifted to separate...

Page 235: ...ed from the Box tab of Web Connection Create edit delete user boxes Print send data in user boxes Download data from a user box to a computer Copy move delete data in user boxes About Web Connection W...

Page 236: ...7 Useful box operations 7 16 VL3622 VL4222 VL5022...

Page 237: ...8 Troubleshooting...

Page 238: ......

Page 239: ...an t the machine be turned on This machine has two switches Answer Check for the following Check that the machine s power plug is firmly inserted into the electrical outlet In addition check that the...

Page 240: ...t the brightness of the screen in the touch panel Touch the touch panel There is no problem if the touch panel lights up When the machine is in Power Save mode touching the touch panel or pressing a k...

Page 241: ...empty a warning about the replacement period appears Answer Replace the specified consumable The consumable is empty when a message appears indicating that the consumable be replaced Copying is possi...

Page 242: ...formed 2 Reminder If the misfeed warning remains displayed after the indicated items have been checked contact your service representative Why did an error message appear There are three types of erro...

Page 243: ...9 User Settings parameters...

Page 244: ......

Page 245: ...ings and settings for specific functions can be changed according to the operating conditions and environment 9 1 Displaying the User Settings screen Various settings can be specified from the User Se...

Page 246: ...in the following five categories on the User Settings screen System Settings The display language of the touch panel the measurement units and settings for the power saving modes can be changed Custo...

Page 247: ...ions can be changed so that the operations can easily be performed Scan Fax Settings The settings for fax scan functions can be changed so that the operations can easily be performed Printer Settings...

Page 248: ...9 User Settings parameters 9 6 VL3622 VL4222 VL5022...

Page 249: ...10 Appendix...

Page 250: ......

Page 251: ...ode Power Save mode or Sleep mode The machine can be manually set to a power saving mode when the Power Save key is pressed Punch Holes can be punched in copies for filing Save in User Box This is the...

Page 252: ...are registered trademarks of Apple Computer Inc Safari is a trademark of Apple Computer Inc Adobe the Adobe logo Acrobat and PostScript are either registered trademarks or trademarks of Adobe Systems...

Page 253: ...ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE This product includes cryptographic software written by Eric Young eay cryptsoft com This product...

Page 254: ...FITNESS IN NO EVENT SHALL CMU OR THE REGENTS OF THE UNIVERSITY OF CALIFORNIA BE LIABLE FOR ANY SPECIAL INDIRECT OR CONSEQUENTIAL DAMAGES OR ANY DAMAGES WHATSOEVER RESULTING FROM THE LOSS OF USE DATA O...

Page 255: ...e permitted provided that the following conditions are met Redistributions of source code must retain the above copyright notice this list of conditions and the following disclaimer Redistributions in...

Page 256: ...st of conditions and the following disclaimer in the documentation and or other materials provided with the distribution Neither the name of Cisco Inc Beijing University of Posts and Telecommunication...

Page 257: ...nt 5 You agree not to modify adapt or translate the Software and Documentation 6 You agree that you will not attempt to alter disassemble decrypt reverse engineer or decompile the Software 7 Title to...

Page 258: ...10 Appendix 10 10 VL3622 VL4222 VL5022...

Page 259: ...11 Index...

Page 260: ...t 7 7 Double sided copy 3 4 Double sided originals 7 5 Double sided print 4 7 E Edit name 7 3 E mail transmission 6 25 Emptying the punch scrap box for finisher FS 522 1 54 Emptying the punch scrap bo...

Page 261: ...ution 6 9 S Safety information 1 4 Saving in user box 2 24 4 5 Scan settings 5 16 7 5 Searching destination 6 23 Secure print 4 5 Selecting destination 2 10 2 14 Selecting destinations 5 22 Separate s...

Page 262: ...11 Index 11 4 VL3622 VL4222 VL5022...

Page 263: ...ual convenient in size readability and arrangement page layout chapter order etc O Yes O No Could you find the information you were looking for O Always O Most of the times O Sometimes O Not at all Wh...

Page 264: ...n your occupation Name Occupation Company Phone Address City Country Please return this sheet to Oc Technologies B V For the attention of ITC User Documentation P O Box 101 5900 MA Venlo The Netherlan...

Page 265: ...1100 Toronto Ontario M2N 6K8 Canada http www oce ca Oc Office Equipment Beijing Co Ltd Xu Mu Cheng Chaoyang District Beijing 100028 China http www oce com cn Oc Czech Republic ltd Hanusova 18 140 21...

Page 266: ...hd 3 01 Level 3 Wisma Academy Lot 4A Jalan 19 1 46300 Petalig Jaya Selangor Darul Ehsan Malaysia http www ocemal com my Oc Mexico S A de C V Prolongaci n Reforma 1236 4to Piso Col Santa F Del Cuajimal...

Page 267: ...SA Business Park Mas Blau Osona 2 08820 El Prat de Llobregat Barcelona Spain http www oce es Oc Svenska AB Sollentunav gen 84 191 27 Sollentuna Sweden http www oce se Oc Schweiz AG S gereistrasse 10...

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