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Useful fax operations

4-2

cm6520

Useful fax ope

tio

Chap

r 4

Useful fax operations

4.1

Registering frequently used fax numbers

Frequently used destinations can be registered.

Destinations can be registered in the address book or as group destinations.

Address book destinations

By registering a frequently used destination in the address book, the destination can be recalled simply with
the press of an address book button.

Opening the destination registration screen

Summary of Contents for cm6520

Page 1: ...Oc cm6520 Copy Fax Scan Box Operations Quick Guide Printing for Professionals...

Page 2: ...d the manual before using the machine Items that must be observed to use the machine safely Information regarding product safety Precautions when using the machine The illustrations used in this manua...

Page 3: ...on the work of the Independent JPEG Group Compact VJE Copyright 1986 2003 VACS Corp RC4 is a registered trademark or trademark of RSA Security Inc in the United States and or other countries RSA is a...

Page 4: ...ns 2 1 Specifying basic settings for quick copying 2 2 2 2 Reducing paper use while copying 2 4 2 3 Copying a large number of document pages at one time 2 7 2 4 Producing a booklet from copies 2 9 2 5...

Page 5: ...ng frequently used destinations 5 2 5 2 Transmitting fine text and clean images 5 7 5 3 Transmitting with the selected Color and File Type settings 5 11 5 4 Transmitting with the page number or time a...

Page 6: ...or in the manuals to categorize the level of safety warnings Meaning of symbols WARNING Ignoring this warning could cause serious injury or even death CAUTION Ignoring this caution could cause injury...

Page 7: ...ce representative Power source WARNING Use only the specified power source voltage Failure to do that could result in a fire or electrical shock Connect power plug directly into wall outlet having the...

Page 8: ...or metallic objects dropped inside the product could result in a fire electrical shock or breakdown Should a piece of metal water or any other similar foreign matter get inside the product immediatel...

Page 9: ...mperature which may cause burns When checking the inside of the unit for malfunctions such as a paper misfeed do not touch the locations around the fusing unit etc which are indicated by a Cau tion HO...

Page 10: ...st be used with a shielded network cable The use of non shielded cables is likely to result in interference with radio communications and is prohibited under FCC rules INTERFERENCE CAUSING EQUIPMENT S...

Page 11: ...iode is 30 mW and the wavelength is 775 800 nm For European users This is a semiconductor laser The maximum power of the laser diode is 30 mW and the wavelength is 775 800 nm For Denmark users Dansk D...

Page 12: ...turvallisuusluokan 1 ylitt v lle n kym tt m lle la sers teilylle VARNING Om apparaten anv nds p annat s tt n i denna bruksanvisning specificerats kan anv ndaren uts ttas f r osynlig la serstr lning s...

Page 13: ...suffisante et lorsque une utilisation prolong e de l appareil est effectu e Pour avoir la certitude de travailler dans un environnment r unissant des conditions de confort sant et de s curit il est pr...

Page 14: ...ronic equipments Recycling of this product will help to conserve natural resources and prevent potential negative consequences for the environment and human health caused by inappropriate waste handli...

Page 15: ...notations and labels Safety precaution notations and labels appear on this machine at the following positions Be very careful that an accident does not occur when operations such as removing paper mis...

Page 16: ...adhere to the recommended space requirements detailed below 2 Reminder Be sure to allow a clearance of 100 mm 4 in or more at the back of this machine for the ventilation duct 806 5 31 3 4 958 3 37 3...

Page 17: ...ect operation of the machine are as follows Temperature 10 C 50 F to 30 C 86 F with fluctuations of no more than 10 C 18 F within an hour Humidity 15 to 85 with fluctuations of no more than 10 within...

Page 18: ...is manual for details on using copy network scanner and fax functions in Enlarge Display mode Introduction to the User s Guide CD The User s Guide CD is included with this machine In the initial scree...

Page 19: ...using Web Connection User s Guide Fax Operations This User s Guide contains descriptions of the G3 fax operations Refer to this User s Guide for details on using G3 fax operations when the optional fa...

Page 20: ...ny business this machine provides network and box functions to support efficient document management These features can also be used if image controller 9839 has been installed Copy operations High qu...

Page 21: ...Paper documents can quickly be converted to digital data This converted data can conveniently be transmitted through the network In addition this machine can be used as a scanner with a variety of TW...

Page 22: ...operations When turned off the machine enters a state where it conserves energy 4 Memory Mode key Press to register store the desired copy fax scan settings as a pro gram or to recall a registered pro...

Page 23: ...arge Display key Press to enter Enlarge Display mode 16 Accessibility key Press to display the screen for specifying settings for user accessibility functions 17 Power Save key Press to enter Power Sa...

Page 24: ...power switch This switch turns on off all functions of the machine Normally the main power switch is turned on Power auxiliary power key Press to turn on off machine operations When turned off the mac...

Page 25: ...ctly if it is turned on a short time after being turned off Do not turn off the machine while it is printing otherwise a paper misfeed may occur Do not turn off the machine while it is operating other...

Page 26: ...edure described below to load paper into the various paper trays Loading paper into tray 1 and tray 2 Follow the procedure described below to load paper into tray 1 and tray 2 1 Slide the lateral guid...

Page 27: ...ets of plain paper can be loaded For details on the number of sheets of thick paper that can be loaded refer to chapter 6 Copy paper original documents of the User s Guide Copy Operations 2 Note For d...

Page 28: ...igher than the mark Tray 3 can be loaded with up to 1 500 sheets of plain paper Tray 4 can be loaded with up to 1 000 sheets of plain paper For details on the number of sheets of thick paper that can...

Page 29: ...at the surface to be printed on faces downward Do not load so many pages that the top of the stack is higher than the mark Up to 3 000 sheets of plain paper can be loaded For details on the number of...

Page 30: ...ocedure described below to load paper into the bypass tray 1 Open the bypass tray When loading large sized paper pull out the tray extension 2 Load the paper into the tray Load paper so that the side...

Page 31: ...o 157 g m2 Up to 80 sheets Thick paper 2 158 g m2 to 209 g m2 Up to 70 sheets Thick paper 3 210 g m2 to 256 g m2 Up to 60 sheets Thick paper 4 257 g m2 to 300 g m2 Up to 50 sheets OHP transparencies U...

Page 32: ...misfeeds 1 through 15 refer to page x 32 of this manual and perform the appropriate operation For details on misfeed 16 to 18 finisher 9834 refer to page x 33 of this manual and perform the appropria...

Page 33: ...indicated levers and dials may result in burns If you get burnt immediately cool the skin under cold water and then seek professional medical attention 7 CAUTION Precautions for toner spills Be carefu...

Page 34: ...misfeed in the finisher differs depending on the selected Finishing settings 2 Reminder Do not forcefully push or pull the sensor pin in the horizontal transport unit otherwise the horizontal transpor...

Page 35: ...misfeed in the finisher differs depending on the selected Finishing settings 2 Reminder Do not forcefully push or pull the sensor pin in the horizontal transport unit otherwise the horizontal transpor...

Page 36: ...owing procedure describes how to clear paper misfeeds that have occurred in post inserter 9835 2 Reminder Be careful that your fingers are not pinched when returning the upper unit of the post inserte...

Page 37: ...ge appears indicating the part that should be replaced When the message appears follow the corresponding procedure to replace the part 2 Note For details refer to chapter 8 Replacing toner cartridges...

Page 38: ...this manual When the waste toner box is full the following message appears If it is replaceable by the user Detail For details on the replacement procedure refer to page x 40 of this manual When it i...

Page 39: ...rocedure for finisher 9834 refer to page x 43 of this manual For details on the replacement procedure for finisher 9833 refer to page x 44 of this manual When the punch scrap box is full the following...

Page 40: ...e to ten times Dispose of empty toner cartridge properly Recycle where possible 7 CAUTION Handling toner and toner cartridges Do not burn toner or the toner cartridge Toner expelled from the fire may...

Page 41: ...box Do not burn toner or the toner cartridge Toner expelled from the fire may cause burns 7 CAUTION Precautions for toner spills Be careful not to spill toner inside the machine or get toner on your c...

Page 42: ...When replacing an imaging unit other than the black one tilt the new imaging unit to the left and lightly shake it twice in the direction of the tilt and then tilt the unit to the right and lightly sh...

Page 43: ...If your hands become soiled with toner immediately wash them with soap and water If toner gets in your eyes immediately flush them with water and then seek professional medical attention Detail When...

Page 44: ...e finisher 9834 The following procedure describes how to replace the staple cartridge for finisher 9834 2 Reminder When moving the stacker unit do not grab any part other than handle otherwise your ha...

Page 45: ...e finisher 9833 The following procedure describes how to replace the staple cartridge for finisher 9833 2 Reminder When moving the stacker unit do not grab any part other than handle otherwise your ha...

Page 46: ...cm6520 x 45 Emptying the punch scrap box The following procedure describes how to empty the punch scrap box...

Page 47: ...line CM3500220 Installed to increase the telephone lines available for faxing 6 Image controller 9839 Allows this machine to be used as both a color printer and a color scan ner configured into a comp...

Page 48: ...er to be operated manually 12 Output tray CM5520050 Collects printed pages 13 Fax kit CM3500210 Allows this machine to be used as a fax machine 14 Stamp unit Applies a stamp to documents that have bee...

Page 49: ...x 48 cm6520...

Page 50: ...1 Basic operations Chapter 1 Basic operations...

Page 51: ...nformation on the general operation for copying 1 Position the document to be copied If a screen for entering the user name account name and password appears type in the necessary information and then...

Page 52: ...n multiple document pages can be combined into a single printed page As a factory default 1 sided 1 sided is selected Finishing The printed pages can be sorted by pages or by copies In addition the pa...

Page 53: ...the User s Guide Copy Operations 4 Press the Start key To stop scanning or printing press the Stop key To interrupt the copy job press the Interrupt key To scan the next document while printing reserv...

Page 54: ...n the general operation for printing Sending print data Send print data from an application on the computer through the printer driver to this machine The following printer drivers can be used with th...

Page 55: ...closed CD ROM Detail In order to print the network settings must first be specified Network settings should be specified by the administrator Network settings can also be specified by using Web Connec...

Page 56: ...cm6520 1 7 Basic operations 1 Basic operations Chapter 1 If necessary display the printer driver settings dialog box and then specify the printing settings such as stapling 1 2 3...

Page 57: ...d number of copies are printed If Secure Print Save in User Box or Proof Print was selected from the Output Method down down list in the printer driver the document is saved in a user box or in the me...

Page 58: ...nformation on the general operation for faxing 1 Change the mode If a screen for entering the user name account name and password appears type in the necessary information and then touch Login or pres...

Page 59: ...r A document can be sent to multiple destinations at the same time For details on sending a document to multiple destinations refer to page 4 9 of this manual If necessary touch Scan Settings Original...

Page 60: ...he feed slot To check the destinations and the settings specified for the functions touch Check Job Settings 4 Press the Start key Detail To stop the transmission after the Start key was pressed touch...

Page 61: ...1 Basic operations 1 12 cm6520 Basic operations Chapter 1 2 1 3 2 1...

Page 62: ...scanned with this machine can be sent as a data file There are three transmission methods Scan to E mail The scan data is sent as an attachment to an e mail message Scan to FTP The scan data is sent t...

Page 63: ...the necessary information and then touch Login or press the Access key For details refer to chapter 1 Before making copies of the User s Guide Copy Operations 2 Select the destination If destinations...

Page 64: ...red settings For details refer to chapter 2 Scanning of the User s Guide Network Scanner Operations 3 Position the document to be scanned 4 Press the Start key Detail The network settings must be spec...

Page 65: ...This user box can only be accessed by users who belong to the account group and have logged on when account track settings have been applied Bulletin board user boxes This user box can be used to sha...

Page 66: ...cm6520 1 17 Basic operations 1 Basic operations Chapter 1 1 Display the screen for registering user boxes...

Page 67: ...1 Basic operations 1 18 cm6520 Basic operations Chapter 1 2 Touch New...

Page 68: ...ic operations Chapter 1 To change the settings for a registered user box select the user box whose settings are to be changed and then touch Edit To delete a registered user box select the user box to...

Page 69: ...ser box with the name Tokyo office the user box can easily be found Touch Index and then select the appropriate index characters from those that are displayed Type Select whether the box to be registe...

Page 70: ...user boxes registered to A appear in the screens Since user boxes registered to authenticated user B do not appear they cannot be used We recommend saving highly confidential documents in personal us...

Page 71: ...cribe how to save data in user boxes Data can be saved in boxes from Copy mode Fax Scan mode and User Box mode Detail Data saved from Copy mode cannot be transmitted The operations for saving data in...

Page 72: ...fied by touching Enter User Box No then typing in the box number To search for a user box name touch Search User Box 3 Check the name of the document The document name automatically set as the default...

Page 73: ...Basic operations Chapter 1 4 Position the document to be saved 5 Press the Start key When saving a document to a user box with a Copy mode function select Page Print to Yes to print the document at t...

Page 74: ...cm6520 1 25 Basic operations 1 Basic operations Chapter 1 Saving data in a user box with a Fax Scan mode operation 1 Touch User Box...

Page 75: ...fied by touching Enter User Box No then typing in the box number To search for a user box name touch Search User Box 3 Check the name of the document The document name automatically set as the default...

Page 76: ...allows the document to be sent at the same time that it is saved Detail A user box registered in the address book or registered as a group destination is called a user box destination Data can also b...

Page 77: ...a user box with a User Box mode operation 1 Touch Save Document 2 Select the user box where the document is to be saved The user box can also be specified by touching Enter User Box No then typing in...

Page 78: ...e document name touch Document Name and then use the keyboard that appears in the touch panel to type in the name To specify settings such as the image quality and document orientation touch Scan Sett...

Page 79: ...1 Basic operations 1 30 cm6520 Basic operations Chapter 1 The operation can also be started by touching Start...

Page 80: ...Large amounts of paper documents can be saved as data and stored in a compact format reducing the amount of office space needed Efficiently transmitting and sharing documents Documents can easily be t...

Page 81: ...1 Basic operations 1 32 cm6520 Basic operations Chapter 1 Printing saved documents 1 Select the user box containing the document to be printed 1 2...

Page 82: ...document to be printed and then touch Print From the Print screen Finishing settings and settings such as the number of copies can be specified To print multiple saved data at the same time touch Com...

Page 83: ...1 Basic operations 1 34 cm6520 Basic operations Chapter 1 3 Press the Start key The operation can also be started by touching Start...

Page 84: ...cm6520 1 35 Basic operations 1 Basic operations Chapter 1 Sending saved documents 1 Select the user box containing the document to be sent 1 2...

Page 85: ...h Send To send multiple saved data at the same time touch Bind TX Up to 10 documents can be sent at the same time For details refer to chapter 5 Sending a user box document of the User s Guide Box Ope...

Page 86: ...ment can be sent to multiple destinations at the same time For details on sending a document to multiple destinations refer to page 5 21 of this manual If necessary touch Communication Settings and sp...

Page 87: ...1 Basic operations 1 38 cm6520 Basic operations Chapter 1...

Page 88: ...2 Useful copy operations Chapter 2 Useful copy operations...

Page 89: ...ing basic settings for quick copying The screen can be customized for example with the Quick Copy screen so that copy functions are more conveniently available Quick Copy screen Basic copy settings ar...

Page 90: ...he document and copy is single sided or double sid ed 5 Combine settings Select the setting for combining document pages in copies 6 Separate Scan key Select whether a document scanned in different ba...

Page 91: ...reducing multiple pages and printing them together on a single sheet of paper are convenient for reducing paper use and reducing office space needed for storage Double sided copying When printing a la...

Page 92: ...ons 2 Useful copy operations Chapter 2 Combined copies Select 2in1 4in1 or 8in1 depending on the number of pages that can be printed on a single page Combine these settings with double sided copying t...

Page 93: ...rations 2 6 cm6520 Useful copy operations Chapter 2 2 Note For details refer to chapter 2 Basic copy operations of the User s Guide Copy Operations If 4in1 or 8in1 is selected the page arrangement can...

Page 94: ...copied is too large to be loaded into the ADF the document can be divided into batches which are scanned separately After all document pages are scanned the copies can be outputted together This is u...

Page 95: ...ents that cannot be loaded into the ADF position them on the original glass Documents can also be scanned in separate batches from the original glass To change the settings touch Change Setting 2 Note...

Page 96: ...o finish them like magazines and pamphlets Whether the Booklet function or the Booklet Original function is used depends on the layout of the original document Booklet For a document containing indivi...

Page 97: ...er to chapter 7 Application functions of the User s Guide Copy Operations Booklet Original For a pamphlet with its staples removed from the center binding select the Booklet Original function The docu...

Page 98: ...cm6520 2 11 Useful copy operations 2 Useful copy operations Chapter 2 2 Note For details refer to chapter 7 Application functions of the User s Guide Copy Operations...

Page 99: ...ful copy operations Chapter 2 2 5 Erasing document shadows from copies Frame Erase Copies can be produced by erasing unwanted areas around the document such as the transmission information on received...

Page 100: ...ame width can be erased on all four sides of the document or the width that is erased can be specified for each side The width of the frame to be erased can be set between 0 1 and 50 mm 2 Note For det...

Page 101: ...l copy operations Chapter 2 2 6 Printing copies enlarged reduced on paper with a different size Auto zoom Copies can be produced with the zoom ratio automatically selected based on the size of the loa...

Page 102: ...than the document load the document with the same orientation as the paper 2 Note For details refer to chapter 2 Basic copy operations of the User s Guide Copy Operations If the Auto Zoom setting is...

Page 103: ...py operations 2 16 cm6520 Useful copy operations Chapter 2 2 7 Copying book page spreads on separate sheets of paper Book Copy A page spread such as in an open book or pamphlet can be copied onto sepa...

Page 104: ...0 2 17 Useful copy operations 2 Useful copy operations Chapter 2 Detail The following Book Scanning settings are available Settings can be specified for copying the front and back covers of a book 1 2...

Page 105: ...of the page spread are printed on the same page Separation Separate copies of each page in the page spreads are printed in the document page order Front Cover The front cover and separate copies of ea...

Page 106: ...pages while copying Cover Sheet When copying using paper for cover pages that is different from the paper of the main body of the document instead of copying the cover pages and document separately t...

Page 107: ...tions Chapter 2 2 Reminder Use paper with the same size for the cover pages and for the main body of the document and load them in the paper trays in the same orientation 1 2 Select the paper tray loa...

Page 108: ...cm6520 2 21 Useful copy operations 2 Useful copy operations Chapter 2 2 Note For details refer to chapter 7 Application functions of the User s Guide Copy Operations...

Page 109: ...pied and stapled together Settings can be specified to staple the document in the corner or at two locations The Staple settings are available only if the optional finisher is installed Holes for fili...

Page 110: ...Paper weight 64 g m2 to 128g m2 Paper sizes 2 Hole Punch setting A3 w to A5 v w 11 17 w to 5 1 2 8 1 2 w 8 13 w 1 8k w 16k v w 3 Hole 4 Hole Punch setting A3 w B4 w A4 v B5 v 11 17 w 8 1 2 11 v 7 1 4...

Page 111: ...opying onto envelopes Bypass tray Use the bypass tray when copying onto envelopes When copying onto envelopes the orientation of the document and paper is extremely important 1 Position the document a...

Page 112: ...ter 2 2 Specify the paper type and size If envelopes are loaded select the Envelope Paper Type setting Select a size that matches the size of the envelope that is loaded 2 Note For details refer to ch...

Page 113: ...11 Easily recalling frequently used functions Registering recalling programs Frequently used functions can be registered as a copy program The registered copy program can easily be recalled and used...

Page 114: ...cm6520 2 27 Useful copy operations 2 Useful copy operations Chapter 2 Detail A maximum of 30 copy programs can be registered Recalling a program 1 2 1 2...

Page 115: ...ons Chapter 2 2 Note For details refer to chapter 3 Additional copy operations of the User s Guide Copy Operations Shortcut keys Frequently used Application functions can be added as a shortcut key to...

Page 116: ...cm6520 2 29 Useful copy operations 2 Useful copy operations Chapter 2...

Page 117: ...operations Chapter 2 Detail If the image controller icon appears only one shortcut key for the Basic screen can be programmed 2 Note For details refer to chapter 11 Utility mode of the User s Guide C...

Page 118: ...er 2 2 12 Checking the copies Proof Copy Before printing a large number of copies a single proof copy can first be printed so that it can be checked This allows copy errors to be corrected before a la...

Page 119: ...2 Useful copy operations 2 32 cm6520 Useful copy operations Chapter 2 A single copy is printed Check the proof copy...

Page 120: ...the proof copy touch Change Setting and then change the settings If the document was loaded into the ADF printing of the proof copy begins without the sereen appearing confirming that scanning of the...

Page 121: ...m6520 Useful copy operations Chapter 2 2 13 Checking the number of prints Meter Count The total number of printed pages and detailed counts of prints such as the number of black and white prints can b...

Page 122: ...l Color setting the Single Color setting the 2 Color setting and the total for all Color settings Total Copy Print Displays the total number of pages copied and printed using the Black setting the Ful...

Page 123: ...tory default 2 Note For details refer to chapter 1 Before making copies of the User s Guide Copy Operations Manually entering a Power Save mode Instead of waiting the specified length of time the mach...

Page 124: ...cm6520 2 37 Useful copy operations 2 Useful copy operations Chapter 2 2 Note For details refer to chapter 1 Before making copies of the User s Guide Copy Operations 1 2 1 2...

Page 125: ...2 Useful copy operations 2 38 cm6520 Useful copy operations Chapter 2...

Page 126: ...3 Useful printing operations Chapter 3 Useful printing operations...

Page 127: ...s Guide Print Operations Original Size and Paper Size Select the paper size of the document and the size of paper to be printed on When printing on paper with a size different than the document the im...

Page 128: ...rivers Basic tab Macintosh OS X driver Paper Tray Output Tray 2 Note For details refer to chapter 4 Various printing methods of the User s Guide Print Operations Copies and Collate Offset When printin...

Page 129: ...c tab Macintosh OS X driver Output Method 2 Note For details refer to chapter 9 Various settings of the User s Guide Print Operations Save in User Box The document can be saved in the specified user b...

Page 130: ...ettings of the User s Guide Print Operations User Authentication Account Track If user authentication or account track settings have been specified on the machine registering user or account informati...

Page 131: ...an be printed on both sides of the paper or in the form of a booklet book spread and center bound This feature is useful for binding a document containing multiple pages Double sided printing Booklet...

Page 132: ...ter 4 Various printing methods of the User s Guide Print Operations Image Shift The entire image can be shifted then printed for example when adjusting the left and right margins Windows PCL PS driver...

Page 133: ...sired Paper Arrangement setting to specify whether priority is given to the finished product or to productivity as the method for adjusting the binding position 2 Note For details refer to chapter 4 V...

Page 134: ...vers Cover Mode tab Macintosh OS X driver Cover Mode Transparency Interleave 2 Note For details refer to chapter 4 Various printing methods of the User s Guide Print Operations Transparency Interleave...

Page 135: ...printing a large number of pages Windows PCL PS drivers Cover Mode tab Macintosh OS X driver Per Page Setting 2 Note For details refer to chapter 4 Various printing methods of the User s Guide Print O...

Page 136: ...drivers Stamp Composition tab 2 Note For details refer to chapter 4 Various printing methods of the User s Guide Print Operations Copy Protect A special pattern can be printed over the entire paper W...

Page 137: ...fer to chapter 4 Various printing methods of the User s Guide Print Operations Header Footer Information registered with this machine as a header footer can be added when the document is printed Windo...

Page 138: ...thods of the User s Guide Print Operations Color Settings The document can be printed with the image quality appropriate for the contents of the document Windows PCL PS drivers Quality tab Macintosh O...

Page 139: ...fonts replaced with printer fonts Windows PCL PS drivers Quality tab Detail When printer fonts are used the printing time is reduced but there may be a difference between the displayed document and t...

Page 140: ...4 Useful fax operations Chapter 4 Useful fax operations...

Page 141: ...requently used destinations can be registered Destinations can be registered in the address book or as group destinations Address book destinations By registering a frequently used destination in the...

Page 142: ...cm6520 4 3 Useful fax operations 4 Useful fax operations Chapter 4 Registering a fax number Destination registration screen...

Page 143: ...Operations Name Specify the name of the fax number to be registered Index Select the index characters used for organizing the fax Address Using the keypad type in the fax number to be registered numb...

Page 144: ...gistered together as a single group The fax numbers that can be registered as a group destination must be registered in the address book In order to register a group destination the individual fax num...

Page 145: ...4 Useful fax operations 4 6 cm6520 Useful fax operations Chapter 4 2 Note For details refer to chapter 9 Registering Specifying Settings of the User s Guide Fax Operations 2 1...

Page 146: ...ons performed until now Communication List A log of the transmissions and receptions can be viewed in a report and printed The transmission report reception report and activity report which combines t...

Page 147: ...Fax Operations Fax jobs that could not be sent are automatically saved in the Fax Retransmit User Box Jobs saved in the Fax Retransmit User Box can be sent manually Settings must be specified in Admin...

Page 148: ...recipients with a single operation This is called a broadcast transmission Broadcast transmission Recipients can be specified for broadcast transmissions by typing in the destination using the keypad...

Page 149: ...ils refer to chapter 2 To send a fax of the User s Guide Fax Operations Touch Next Destination to display a screen for entering the second destination A destination can also be entered from the contro...

Page 150: ...tions can be specified in the following combination Address book 500 destinations Direct input 100 destinations Direct input e mail addresses 5 destinations 2 Note For details refer to chapter 2 To se...

Page 151: ...ations Chapter 4 4 4 Selecting registered transmission source information Fax transmission source information settings Registered transmission source information transmission source name and fax ID ca...

Page 152: ...sword The transmission source information is registered by the administrator Check with the machine s administrator for registered information The administrator can set the position for printing the t...

Page 153: ...uplex Select 2 Sided when scanning double sided documents 3 Resolution The larger the numbers the clearer the image 4 File Type This parameter is not available when sending to a fax number 5 Density S...

Page 154: ...3 5 No Parameter Description 1 Scan Size Specify the size of document to be scanned This is useful when you want to fax only a portion of the document 2 Annotation The document to be sent can be save...

Page 155: ...the data for scanned documents on the sender s machine and sending it with a request from the recipient is called polling transmission A document sent using this machine s Polling TX function is store...

Page 156: ...ssion To receive data sent as a polling transmission touch Polling RX in the Communication Method Settings screen and then specify the sender to receive the data Bulletin polling transmission can be u...

Page 157: ...te For details refer to chapter 6 Useful transmission functions of the User s Guide Fax Operations Transmitting using late night transmission cost timer transmission Destination settings can be specif...

Page 158: ...xes refer to page 4 20 of this manual Before Internet faxing can be used various settings must be specified by the administrator 2 Note For details refer to chapter 2 Transmission of the User s Guide...

Page 159: ...x operations Chapter 4 4 9 Sending documents by e mail Internet faxing Using the Internet a scanned document can be sent as an e mail attachment The transmission costs are included in the Internet cha...

Page 160: ...0 4 21 Useful fax operations 4 Useful fax operations Chapter 4 When the destination is entered directly 2 Note For details refer to chapter 2 Transmission of the User s Guide Network Fax Operations 2...

Page 161: ...s Chapter 4 4 10 Reducing printing costs Memory RX User Box Received faxes can be saved in user box as data and printed when they are needed By selecting the received faxes to be printed printing cost...

Page 162: ...an be specified for the Memory RX User Box Settings for the Memory RX User Box are specified in Administrator mode The administrator password is required to specify the settings 2 Note For details ref...

Page 163: ...1 Sending confidential documents When sending documents a confidential user box SUB address and the transmission password transmission ID can be specified in addition to the fax number of the destinat...

Page 164: ...ransmission a confidential box and transmission ID must be specified on the recipient s fax machine An F code transmission can be used only if the recipient s fax machine supports F code functions 2 N...

Page 165: ...The administrator password is required to specify the settings In Administrator mode settings can be specified to print the data of a received fax even from the machine when the fax is forwarded or t...

Page 166: ...be sent to a destination fax machine with the same settings as if it is printed In order to use computer faxing the fax driver must be installed 2 Note For details refer to chapter 3 Setting up the fa...

Page 167: ...4 Useful fax operations 4 28 cm6520 Useful fax operations Chapter 4...

Page 168: ...5 Useful scanning operations Chapter 5 Useful scanning operations...

Page 169: ...ations Frequently used destinations can be registered Destinations can be registered in the address book or as group destinations Address book destinations By registering a frequently used destination...

Page 170: ...cm6520 5 3 Useful scanning operations 5 Useful scanning operations Chapter 5 Registering an e mail address Destination registration screen...

Page 171: ...ns Name Index E Mail Address Specify the name of the e mail address to be registered Select the index characters used for organizing the e mail Use the keyboard that appears in the touch panel to type...

Page 172: ...be registered together as a single group The destinations that can be registered as a group destination must be registered in the address book In order to register a group destination the individual d...

Page 173: ...5 Useful scanning operations 5 6 cm6520 Useful scanning operations Chapter 5 2 Note For details refer to chapter 3 Specifying Utility mode parameters of the User s Guide Network Scanner Operations 1 2...

Page 174: ...lution and the scanning method according to whether the document contains text or images can be specified when scanning a document A document of good quality can be sent by using a combination of thes...

Page 175: ...Detail The higher the resolution the larger the data becomes 2 Note For details refer to chapter 2 Scanning of the User s Guide Network Scanner Operations Selecting an Original Type setting Select the...

Page 176: ...of text 2 Text Photo Select this setting for documents consisting of both text and photos 3 Photo Select this setting for documents consisting only of photos 4 Dot Matrix Original Select this setting...

Page 177: ...perations 5 10 cm6520 Useful scanning operations Chapter 5 2 Note For details refer to chapter 2 Scanning of the User s Guide Network Scanner Operations If Text Photo or Photo is selected the photo ty...

Page 178: ...rations Chapter 5 5 3 Transmitting with the selected Color and File Type settings Selecting the Color and File Type settings File Type File type Description PDF This type of file can be displayed in A...

Page 179: ...itting data on a network The Color settings are not available when faxing or using Internet faxing 2 Note For details refer to chapter 2 Scanning of the User s Guide Network Scanner Operations Compact...

Page 180: ...ns Chapter 5 5 4 Transmitting with the page number or time added The page number or date time can be added to the scanned document Both the page number and the date time can be added at the same time...

Page 181: ...settings Page numbers can also be added with header footer settings The header footer settings are specified in Administrator mode 2 Note For details refer to chapter 2 Scanning of the User s Guide N...

Page 182: ...cm6520 5 15 Useful scanning operations 5 Useful scanning operations Chapter 5...

Page 183: ...tings also changes the color with the date time settings Page numbers can also be added with header footer settings The header footer settings are specified in Administrator mode 2 Note For details re...

Page 184: ...perations 5 Useful scanning operations Chapter 5 5 5 Transmitting with the background color adjusted Background Removal When scanning a document with a colored background a cleaner scan can be created...

Page 185: ...5 Useful scanning operations 5 18 cm6520 Useful scanning operations Chapter 5 2 Note For details refer to chapter 2 Scanning of the User s Guide Network Scanner Operations 2 1...

Page 186: ...Useful scanning operations Chapter 5 5 6 Transmitting with shadows erased Frame Erase Scans can be sent while erasing unwanted areas around the document such as the transmission information on receive...

Page 187: ...e same width can be erased on all four sides of the document or the width that is erased can be specified for each side The width of the frame to be erased can be set between 0 1 and 50 mm 2 Note For...

Page 188: ...5 21 Useful scanning operations 5 Useful scanning operations Chapter 5 5 7 Transmitting to multiple recipients Searching for a registered destination Select a recipient registered in the address book...

Page 189: ...ions Chapter 5 2 Note For details refer to chapter 2 Scanning of the User s Guide Network Scanner Operations Program destinations Scanning settings transmission settings and destination can be registe...

Page 190: ...Useful scanning operations Chapter 5 Detail Unwanted destinations can be deleted from under Broadcast Destinations or the settings can be changed 2 Note For details refer to chapter 2 Scanning of the...

Page 191: ...hment simply by specifying the e mail address 2 Note For details refer to chapter 2 Scanning of the User s Guide Network Scanner Operations Changing the e mail subject or name of the attached file The...

Page 192: ...ful scanning operations Chapter 5 2 Note For details refer to chapter 2 Scanning of the User s Guide Network Scanner Operations Document Name Subject The name of the attached file can be changed The s...

Page 193: ...5 5 9 Checking transmissions performed until now Current Jobs Job History lists The transmission log includes the Current Jobs list which allows the jobs currently being performed to be checked and t...

Page 194: ...s Chapter 5 Detail Jobs that are being sent and jobs queued to be sent are displayed in the Current Jobs list Jobs that have been sent are displayed in the Job History list 2 Note For details refer to...

Page 195: ...5 Useful scanning operations 5 28 cm6520 Useful scanning operations Chapter 5...

Page 196: ...6 Useful box operations Chapter 6 Useful box operations...

Page 197: ...ns Chapter 6 6 Useful box operations 6 1 Changing the name of a saved document Edit Name The name of a document saved in a user box can be changed Documents that were not named when they were saved ca...

Page 198: ...e document name is the name of the file sent by e mail or to an FTP or SMB server Change the document name after considering the conditions of the destination server 2 Note For details refer to chapte...

Page 199: ...Chapter 6 6 2 Scanning double sided documents Scan Settings When saving data in a user box from User Box mode touch Scan Settings to change the settings for scanning the document To scan double sided...

Page 200: ...ing in the Scan Settings screen in the same way that it is specified in User Box mode Since the default setting is 1 Sided be sure to specify the 2 Sided setting in the Scan Settings screen to save a...

Page 201: ...ta is saved in user boxes can be specified for each user box When the specified length of time has passed data saved in user boxes will automatically be erased Specify a setting for Auto Document Dele...

Page 202: ...cm6520 6 7 Useful box operations 6 Useful box operations Chapter 6 2 1...

Page 203: ...6 Useful box operations 6 8 cm6520 Useful box operations Chapter 6 2 Note For details refer to chapter 7 Specifying Utility mode paramteters of the User s Guide Box Operations 2 1...

Page 204: ...cm6520 6 9 Useful box operations 6 Useful box operations Chapter 6 6 4 Printing sending multiple data combined Combine Bind TX Two or more data saved in user boxes can be printed or sent 2 1 2 1...

Page 205: ...Useful box operations Chapter 6 When Combine is selected When Bind TX is selected 1 2 Specify the order that the data is combined Specify the Finishing settings and then print the data 2 1 Select the...

Page 206: ...tail Data saved from Copy mode cannot be sent If data saved from Copy mode is combined with other data the data cannot be sent 2 Note For details refer to chapter 4 Printing a user box document and ch...

Page 207: ...perations 6 12 cm6520 Useful box operations Chapter 6 6 5 Changing finishing settings for saved data before printing Finishing Before printing data saved in a user box the finishing settings can be ch...

Page 208: ...ument Offset When a finisher is not in stalled If the sorting conditions are met copies are fed out and sorted in an alternating criss cross pattern When a finisher is installed The copies are fed out...

Page 209: ...6 Useful box operations 6 14 cm6520 Useful box operations Chapter 6 2 Note For details refer to chapter 4 Printing a user box document of the User s Guide Box Operations...

Page 210: ...Create edit delete user boxes Print send data in user boxes Download data from a user box to a computer Copy move delete data in user boxes About Web Connection Web Connection is a device management u...

Page 211: ...6 Useful box operations 6 16 cm6520 Useful box operations Chapter 6...

Page 212: ...7 Troubleshooting Chapter 7 Troubleshooting...

Page 213: ...lowing Check that the machine s power plug is firmly inserted into the electrical outlet In addition check that the circuit breaker has not been tripped Check that the machine has been turned by using...

Page 214: ...l panel cancels Power Save mode Try pressing the Power Save key in the control panel If the weekly timer has set the machine in Sleep mode a screen appears in the touch panel when the Power Save key i...

Page 215: ...ared the message Replace toner cartridge X appears Replace the toner cartridge according to your maintenance agreement For an imaging unit When the message Please replace following unit s appears prep...

Page 216: ...ted items have been checked contact your service representative What is image stabilization In order for this machine to maintain stable color reproduction it has a function for automatically adjustin...

Page 217: ...call service representative screen The phone number and fax number for the usual service representative appear in the center of the call service representative screen Answer When this message appears...

Page 218: ...8 User Settings parameters Chapter 8 User Settings parameters...

Page 219: ...nctions can be changed according to the operating conditions and environment 8 1 Displaying the User Settings screen Various settings can be specified from the User Settings screen Detail To change th...

Page 220: ...s parameters refer to chapter 11 Utility mode of the User s Guide Copy Operations For details on the Scan Fax Settings parameters refer to chapter 10 Utility mode of the User s Guide Fax Operations Fo...

Page 221: ...left panel of the touch panel screen and the settings in the Basic screen can be changed Copier Settings The settings for copy functions can be changed so that the operations can easily be performed...

Page 222: ...cm6520 8 5 User Settings parameters 8 User Settings parameters Chapter 8 Printer Settings The settings for print functions can be changed so that the operations can easily be performed...

Page 223: ...8 User Settings parameters 8 6 cm6520 User Settings parameters Chapter 8...

Page 224: ...9 Glossary Chapter 9 Glossary...

Page 225: ...saving mode Power Save mode or Sleep mode The machine can be manually set to a power saving mode when the Power Save key is pressed Punch Holes can be punched in copies for filing Save in User Box Th...

Page 226: ...10 Index Chapter 10 Index...

Page 227: ...sided print 3 6 E Edit name 6 2 E mail transmission 5 24 Emptying the punch scrap box x 45 Enlarge Reduce 2 14 Envelope 2 24 F Fax forwarding 4 26 Fax transmission source information setting 4 12 Fax...

Page 228: ...box x 40 Resolution 5 7 S Safety information x 5 Saving in user box 1 22 3 4 Scan settings 4 14 6 4 Searching destination 5 21 Secure print 3 4 Select color 3 13 Selecting destination 1 9 Selecting d...

Page 229: ...10 Index 10 4 cm6520 Index Chapter 10...

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