Novell EVOLUTION 2.6, Manual

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Evolution User Guide
Novell Confidential Manual (ENU) 21 December 2004
Š Program: You can run a program as a reminder. You can enter its name in the text field, or
find it with the Browse button.
Apart from the above notifications, the Evolution alarm icon blink in the notification area. To
pause the alarm or view the event, click the notification icon.
To create a reminder:
1
When creating an appointment, click Alarms on the toolbar, or click Options > Alarms.
2
Select the alarm for the event.
3
Select Customize to add or remove customized alarms for the event.
If you have stored reminders in a local calendar, they work from the moment you log in. However,
for reminders stored on an Exchange server, you must run Evolution at least once after logging in.
No matter where the reminders are stored, you can quit Evolution and still be reminded of an
upcoming appointment.
Classifications
If you are using a calendar on a Novell GroupWise
®
or Microsoft Exchange server, select a
classification for the appointment to determine who can view it. Public is the default category, and
a public appointment can be viewed by anyone on the calendar-sharing network. Private denotes
one level of security, and Confidential an even higher level. The different levels vary depending
on your server settings; check with your system administrator or adjust your delegation settings.
If you are using a Novell GroupWise or Microsoft Exchange server, other people on the server can
check your schedule to see if you are available at any given time. If you have an appointment that
is flexible or that you want to designate as Free rather than Busy time, select the Free box in the
Show Time As section. Normally, appointments display as Busy.
You can categorize appointments in the same way you can categorize contacts.
1
Type a category in the Categories field.
2
Select the check box next to each category that matches the appointment you are creating.
3
To show or hide Categories field, click View > Categories.
TIP:
You can add a new category to your category list by clicking Edit Master Category List, then click Click
Here To Add A Category.
After you’ve selected your categories, click OK to assign these categories to the appointment. The
categories you selected are now listed in the text box to the right of the Categories button.
Appointments with categories appear with icons in the calendar display, and you can also search
for appointments by category. To display only the appointments in a particular category, select
Category Is in the search bar at the top of the calendar, and select a category.
Recurrence
The Recurrence tool button lets you describe repetition in appointments ranging from once every
day up to once every 100 years. You can then choose a time and date when the appointment stops
recurring, and, under Exceptions, pick individual days when the appointment does not recur. Make
your selections from left to right, and you form a sentence: “Every two weeks on Monday and
Friday until January 3, 2008” or “Every month on the first Friday for 12 occurrences.”
After you have finished settings, click the disk icon in the toolbar to save and close the
appointment editor window. If you want, you can alter an appointment summary in the calendar