NEC NEAXMail AD-40 User Manual Download Page 27

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CHECKING AND LEAVING MESSAGES

▲

Archiving messages
by computer*

You can archive a message using
ViewMail or ViewMail for Microsoft
Messaging.

When the number of archived days
reaches zero, the voice message is
deleted with other old voice messages.

In the ViewMail mailbox, archived
messages appear with an Archive icon
that displays the number of days the
voice message remains archived.

With ViewMail for Microsoft Messaging,
you can see how many days are left for
an archived message by opening the
voice message. Or you can add the
ViewMail Archive Days column to your
mailbox by using the Field Chooser.

* This feature may not be available at your site.

To archive a message
by computer

Select the message.

If you have ViewMail, click “Archive.”
If you have ViewMail for Microsoft
Messaging, select Archive Voice
Message from the File menu.

TIP

As the archive time decreases for a
message, you can archive it again, which
resets the archive time to the maximum
value.

For archiving messages

Number of
archived
days

Archived
message

Number of

archived days

Summary of Contents for NEAXMail AD-40

Page 1: ...NEAXMail AD 40 User Guide To print this guide 1 On the File menu click Print 2 To print the entire book choose OK To print a portion of the book select the desired print range then choose OK ...

Page 2: ......

Page 3: ...NEAXMail AD 40 User Guide ...

Page 4: ... Copyright 1999 NEC America Inc All rights reserved Second edition 1999 NEAXMail is a trademark of NEC America Inc Active Fax PhoneBASIC TeLANophy ViewCall Plus ViewFax and ViewMail are trademarks of Active Voice Corporation Protected by one or more of the following United States patents 5 070 526 5 434 906 5 488 650 5 533 102 5 568 540 5 581 604 5 625 676 5 651 054 NEC America Inc Irving Texas U ...

Page 5: ...ge delivery options 32 Using groups 34 Changing groups 36 Changing your recorded and spelled names 38 Sending and receiving faxes 39 Sending faxes by computer 40 Receiving faxes 42 Changing fax setup 44 Using ViewCall Plus 47 Screening and managing calls 48 Tracking calls 50 PhoneBASIC 51 Using E Mail Integration 53 Checking e mail by phone 54 Changing your e mail setup options 55 Your e mail pass...

Page 6: ...sist of 1 for Yes 2 for No This simple conversation leads you step by step through all of your options with easy yes and no questions Just enter 1 for Yes 2 for No Menu conversation If you prefer ask your system manager to set up your mailbox with the menu conversation You will then hear a menu of options Enter the number associated with the option to perform the particular task Shortcuts To perfo...

Page 7: ...ax You can send receive and redirect faxes from your desktop computer ViewCall Plus All of your inbound and outbound calls can be managed visually from your desktop computer With PhoneBASIC you can customize your call control applications by integrating ViewCall Plus with other applications such as Microsoft s Office suite E Mail Integration for cc Mail and Novell GroupWise You can access your e m...

Page 8: ...an change your security code as often as you like After you have set up your mailbox by phone you can begin retrieving and sending messages You can also begin using TeLANophy Ask your system manager to set up TeLANophy on your desktop To set up your mailbox 1 Access your mailbox see inside front cover 2 Answer the system questions Enter 1 for Yes 2 for No If you are not sure enter 2 You can always...

Page 9: ...phone or computer to Check new messages Leave a message to one or more subscribers or guests Leave a message to a group Review messages Redirect a message Modify or cancel a message after leaving it Archive a message Record a conversation Checking and leaving messages ...

Page 10: ...to dial the subscriber s extension To check new messages by phone 1 Access your mailbox see inside front cover 2 Enter 1 for Yes to check new messages Optional playback features The system manager can set up special options for your mailbox The system can Play your new messages automatically each time you call the system Provide additional security by always requiring both a personal ID and a secu...

Page 11: ...age is provided on the screen When available names phone numbers and a subject are included with messages ViewMail also provides the length of the message and the time it was sent You can listen to messages either with a computer sound device or a phone To check new messages 1 Double click the message to open it 2 Use the VCR style buttons to play and respond to the message Urgent voice message Fa...

Page 12: ...nal ID and security code SEE ALSO Shortcuts 70 Modifying a message 14 Canceling a message 16 Directory assistance Your system may use automatic directory assistance numeric directory assistance or both to help callers find subscribers extension numbers Callers with letters on their phones can use automatic directory assistance which identifies subscribers by their last names All callers can use nu...

Page 13: ...ally 0 or 1 for any letter in the last name you do not know To leave a message directly in a subscriber s mailbox 4 Enter 2 until you hear the name of the subscriber you want then enter 1 5 Record your message at the beep 6 Enter to start over or to stop recording To leave an identified subscriber message 1 Call another subscriber 2 Follow the system s instructions to leave a personal message If t...

Page 14: ...e using ViewMail click Send If you are using ViewMail for Microsoft Messaging click New voice message 2 Click To and then use the address book to select recipients names 3 Type in a subject and set delivery options as needed 4 Use the VCR style buttons and your phone or a sound device to record the message You can also add sounds from the clipboard or from a wav file 5 To send the message choose S...

Page 15: ...eone outside the voice messaging system When you use the Microsoft Messaging address book the ViewMail message is sent as an e mail message with an attached wav file With the E mail Integration for GroupWise you can leave a voice message as an attachment to an e mail message For composing and sending a message For addressing a message to multiple subscribers or message groups For selecting an addr...

Page 16: ... 1 Leave a message for the first subscriber 2 When asked about message options enter 1 3 Follow the system instructions When asked to leave this message for anyone else enter 1 4 Follow the system instructions to add a subscriber as a message recipient 5 Repeat steps 3 and 4 for each subscriber you want to receive the message 6 When you are finished enter 2 The system tells you when everyone in a ...

Page 17: ...osoft Messaging you can either choose more subscriber names or a group name from the ViewMail address book Create your groups by phone or ask the system manager to create your groups for you For addressing a message to multiple subscribers or message groups This feature may not be available at your site ...

Page 18: ... to the next message or enter to skip all messages Enter 3 7 to archive a message SEE ALSO Online Help ViewMail Opening messages ViewMail for Microsoft Messaging To set preferences for saving sent voice messages You can review old messages and archived messages by phone or by computer Reviewing messages by phone After you have heard a new message the system saves it for a set amount of time for ex...

Page 19: ...ur opened old messages in your mailbox until the system deletes them at the set time usually at midnight every night To review an old message by computer 1 Double click the message 2 Use the VCR style buttons to play the message Old message Opened message This feature may not be available at your site New message New message ...

Page 20: ...nt to redirect the message 3 Follow the system instructions Redirecting a message by computer You can redirect a message to other subscribers using ViewMail and ViewMail for Microsoft Messaging When you re direct a voice message the New Message form opens with the following The subject field contains FW to indicate the message is being redirected The original voice message is included SEE ALSO Thi...

Page 21: ...ests To redirect a message by computer 1 Select the message 2 Click Redirect 3 Click To and then use the address book to select recipients names 4 Type in a subject and set delivery options as needed 5 Use the VCR style buttons and your phone or a sound device to record an introduction 6 Choose Send to send your message ...

Page 22: ...hone 1 When asked about message options enter 1 2 Enter 1 to modify the message 3 While modifying you can enter 1 to add to the end of the message or 2 to listen to it If you have a touchtone phone you can enter to rerecord the message 4 Enter when you are finished SEE ALSO Online Help ViewMail Changing or revoking sent messages ViewMail for Microsoft Messaging Revoking a voice message you have se...

Page 23: ...s the message in your ViewMail mailbox until the person has opened it If the message is still in your mailbox simply open and modify it With ViewMail for Microsoft Messaging you can modify the message by phone or delete it and send a new message For modifying message delivery options for an unopened message This feature may not be available at your site Unopened sent message ...

Page 24: ... message to the same subscriber 2 If the subscriber has not yet heard your last message the system asks if you want to review it 3 Enter 1 for Yes to review it 4 When you hear the message you want to cancel enter 2 to interrupt it then enter 1 to cancel it SEE ALSO Modifying a message 14 Online Help ViewMail Changing or revoking sent messages ViewMail for Microsoft Messaging Revoking a voice messa...

Page 25: ...To cancel a message by computer 1 Select the message 2 Click Delete With ViewMail for Microsoft Messaging all unopened voice messages you have sent appear in the Unopened folder which is located in the Sent Items folder TIP The Unopened folder also displays unopened faxes sent to subscribers of the voice messaging system but not voice messages sent to e mail addresses This feature may not be avail...

Page 26: ... Messaging Saving a voice message temporarily ViewMail for Microsoft Messaging ViewMail columns The system saves old messages for a set time for example until midnight If you want to keep a message for a longer period of time you can archive it The system manager can tell you how long your system saves archived messages You can hear your archived messages when you review messages The only differen...

Page 27: ... you can see how many days are left for an archived message by opening the voice message Or you can add the ViewMail Archive Days column to your mailbox by using the Field Chooser This feature may not be available at your site To archive a message by computer 1 Select the message 2 If you have ViewMail click Archive If you have ViewMail for Microsoft Messaging select Archive Voice Message from the...

Page 28: ...set up you may be able to manage your recording sessions using the buttons in the list on the next page To record a conversation by phone 1 During a phone conversation press RECORD on the phone 2 Press END or hang up to stop recording To redirect or save a conversation by phone 1 To save a recorded message to your mailbox press END or disconnect the call 2 To redirect the recorded message enter a ...

Page 29: ...d message and start a new recording CAUTION The use of monitoring recording or listening devices to eavesdrop monitor retrieve or record telephone conversa tions or other sound activities whether or not contemporaneous with transmission may be illegal in certain circumstances under federal or state laws Legal advice should be sought prior to implementing any practice that monitors or records any t...

Page 30: ... finish the recorded message is placed in your voice mailbox From there you can review it delete it or add an introduction and send the recorded message to another subscriber You can set the following recording options in ViewMail Start recording when you choose Live record from the Telephone menu Forward the recorded message to other subscribers Recorded conversation SEE ALSO Online Help ViewMail...

Page 31: ...Microsoft Messaging the New Message dialog box appears To begin recording click Record 3 Click Pause to stop recording temporarily Click Resume to restart 4 To end the recording click Stop or hang up Or click Cancel to stop and erase the recording 5 To review the message click Play 6 To send the message to your mailbox click Send 7 If the Request Redirect dialog box appears click Yes to forward th...

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Page 33: ... screening options Call holding options Message delivery options Message groups Recorded and spelled names Changing your mailbox setup When you make a change the system leads you step by step through a series of simple yes and no questions To make changes to your TeLANophy applications refer to the application s online Help ...

Page 34: ...y greet ing is Hello this is Pat Green I am on the phone now Please leave a message For callers to hear your busy greeting you must activate it If you do not want to use a separate busy greeting then record a standard greeting for all situations when you are unavailable For example Hello this is Pat Green I am not available at this time Please leave a message Alternate greeting The alternate greet...

Page 35: ...hen asked to access your setup options enter 1 3 Enter 1 to change your greetings 4 Listen to your current greeting 5 Enter 1 to switch to your other greeting standard or alternate Otherwise enter 2 6 Enter 1 to rerecord the current greeting Otherwise enter 2 To rerecord or activate your busy greeting 1 Access your mailbox see inside front cover 2 When asked to access your setup options enter 1 3 ...

Page 36: ... change your security code When you change your mailbox security code update your TeLANophy security code in your user profile See To change mail and service options in ViewMail online Help or Changing mail and service options in ViewMail for Microsoft Messaging online Help Your security code prevents others from using your personal ID to listen to your messages Change your security code as often ...

Page 37: ...ompts when you answer a call A beep that means the call is from a number outside the system not an internal extension Call for your name This response often is used if you share an extension with another person Call from caller s name This re ponse means that the call is from a number outside the system not an internal extension Enter 1 to take the call or 2 and I ll take a message This response g...

Page 38: ...structions The system can screen your calls When call screening is turned on the system asks the caller s name Then it rings your extension plays the caller s recorded name and asks if you want to take the call If you do not take the call the system takes a message for you If your system manager has set up call screening for your extension you can turn call screening on and off Changing call scree...

Page 39: ...ahead of theirs If your system manager has set up call holding for you you can turn call holding on and off Your system manager sets the number of calls that the system can hold for you To turn call holding on or off 1 Access your mailbox see inside front cover 2 When asked to access your setup options enter 1 3 When asked to change your transfer or delivery options enter 1 4 When asked to turn ca...

Page 40: ...ges You also can set the system to delay any of the delivery numbers This causes the system to try one delivery number first then to try others if necessary Entering a pager number may require assistance from your system manager Use this form to plan your phone numbers and schedules for message delivery Fill in your message delivery numbers and schedule WORK NUMBER FROM TO S M T W T F S HOME NUMBE...

Page 41: ...nter 2 until you hear the delivery number you want then enter 1 7 Enter 1 to turn delivery on for that number or 2 to turn delivery off 8 Enter 1 to change the phone number Otherwise enter 2 After you enter a phone number enter to end the entry 9 Enter 1 to change the delivery schedule and then follow the system instructions Otherwise enter 2 0 If you are asked to have only urgent messages deliver...

Page 42: ...To create a group by phone 1 Access your mailbox see inside front cover 2 When asked to access your setup options enter 1 3 When asked to change your groups enter 1 4 When asked to create a new group enter 1 5 For numbered groups enter a three digit or more depending on your system group number For named groups enter the first three letters of the group s name 6 Record a name for the group Enter w...

Page 43: ... 1 Access your mailbox see inside front cover 2 When asked to access your setup options enter 1 3 When asked to change your groups enter 1 4 When asked to create a new group enter 2 5 When asked to edit a group enter 1 6 Follow the system instructions to list your groups and group members ...

Page 44: ...up name or group number Enter 2 until you hear the name of the group you want then enter 1 7 Enter 1 to add members to the group Otherwise enter 2 Guests do not have extension num bers so add them to the group by spelling their names or by entering their personal IDs 8 Enter 1 to delete members from the group Otherwise enter 2 When deleting group members enter three wild card numbers for example 1...

Page 45: ...ked to change your groups enter 1 4 Enter 2 to avoid creating a new group 5 When asked to edit a group enter 1 6 Follow the system instructions to choose a group 7 Enter 2 until you hear the name of the group that you want to change then enter 1 8 Enter 1 to change the group name or group number Otherwise enter 2 9 Enter 1 to change the group s recorded name Otherwise enter 2 ...

Page 46: ...ce enter 1 when asked to change your directory listing status after changing your recorded name see step 5 To change your recorded name 1 Access your mailbox see inside front cover 2 When asked to access your setup options enter 1 3 When asked to change your personal options enter 1 4 Enter 2 to avoid changing your security code 5 Enter 1 to change your recorded name 6 Follow the system instructio...

Page 47: ...ccompany each fax they send Faxes can be forwarded from your mailbox to a fax machine by using any phone Sending and receiving faxes Fax on demand Callers can request documents from a fax library and have those documents faxed to them You can also use fax on demand to fax documents to your customers and business contacts With ViewFax you can use Fax Library Express to send your customers faxes fro...

Page 48: ...ocument before you fax it or to forward a fax you receive ViewFax converts the document to a TIFF tagged image file format graphics image and displays it on the screen Fax Library Express lets you send fax on demand documents from your computer To use Fax Library Express see ViewFax online Help Fax Library Express dialog box SEE ALSO Online Help ViewFax Addressing and sending a fax For redirecting...

Page 49: ...ram 2 From the File menu click Print and then select Print to Fax Print Driver from the list of available printers 3 Select the message recipients 4 To include a cover page select Send Cover 5 To create a custom cover page click Cover select the type of cover page and then click OK 6 To preview the fax click ViewFax 7 To send the fax click Send The fax waits in a queue and the status of the fax is...

Page 50: ...nal greeting Otherwise the system greets calls with your name or fax number Fax delivery options The system can deliver your faxes in three ways Standard delivery The system stores your faxes until you request them When you check messages the system tells you which faxes are waiting Fully automatic delivery The system automatically delivers your faxes to a fax number that you specify in your setup...

Page 51: ...ssage ViewFax converts the fax document to a TIFF graphics image and displays it on the screen You can reply to faxes archive them save them as new messages or re direct them to other subscribers just like voice messages For sending the fax to a printer This feature may not be available at your site For displaying the fax For skipping from one page to another within a fax ...

Page 52: ...inside front cover 2 When asked to access your setup options enter 1 3 When asked to change your transfer or delivery options enter 1 4 Enter 2 to avoid changing call transfer 5 Enter 1 to change delivery options 6 When asked to change the delivery to your fax machine enter 1 7 Enter 1 to turn on fax delivery or enter 2 to turn it off 8 Follow the system instructions to change the number and sched...

Page 53: ...til you hear your fax greeting 5 Enter 1 to change your fax greeting 6 Follow the system instructions to complete the change To change your fax notification 1 Access your mailbox see inside front cover 2 When asked to access your setup options enter 1 3 When asked to change your transfer or delivery options enter 1 4 Enter 1 to change the delivery options 5 Follow the system instructions to turn f...

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Page 55: ...g window and the Contact List window For phone systems using TAPI tele phone application programming interface or TSAPI telephony server application programming interface ViewCall Plus also offers an enhanced mode with even more features including automatic re dialing and conference call capabilities ViewCall Plus also comes with PhoneBASIC which lets you customize ViewCall Plus in many different ...

Page 56: ...ir phone or account number The system then match es this data to your contact list and displays the caller contact information TIP The system can display caller identi fication data This requires additional equipmentandsystemcompatibility The system can also match the phone num ber to your contact list or PIM Personal Information Manager and display caller contact information Click Monitor to list...

Page 57: ...er to leave a message Systems using TAPI or TSAPI For phone systems using TAPI or TSAPI ViewCall Plus offers the following en hanced mode options Select an identified caller s name and click this button to call the person back Select a name in your contact list and click this button to dial the contact Add a name to create a conference call Release the connection between your phone and an active c...

Page 58: ...n one call log For example it may be useful to begin a new call log each week or each month Contact list The Contact List window stores and displays general notes and reminders with each contact name ViewCall Plus provides an online address book Or you can integrate ViewCall Plus with a PIM TIP You can use several contact lists or PIMs simultaneously For example you can keep personal contacts in a...

Page 59: ...n use PhoneBASIC to customize ViewCall Plus to Identify an incoming call by looking up required information such as credit status in a database or a spreadsheet Make calls from within an application such as Microsoft Access or Outlook Direct calls based on a set of pre established rules PhoneBASIC scripts can be activated using Script Manager from the drop down Tools menu Sample scripts SEE ALSO O...

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Page 61: ...t you to voice and fax messages in your e mail inbox Using E Mail Integration E Mail Reader E Mail Reader lets you hear and respond to e mail over the phone using text to speech conversation E Mail Reader reads the text portion of your e mail messages and plays any attached wav files If you are using the fax package you can also have the system fax your e mail messages to any fax machine Depending...

Page 62: ...eeps it as an e mail message that you have already read To check your e mail messages 1 Access your mailbox see inside front cover 2 Check new messages 3 If asked enter your e mail password Use the steps listed later in this section 4 When asked to check e mail messages enter 1 TIP If you do not have a security code for the voice messaging system you may be asked to create one the first time you c...

Page 63: ...ted on the next page To change your e mail setup options 1 Access your mailbox see inside front cover 2 When asked if you want to access your setup options enter 1 3 When asked if you want to change your personal options enter 1 4 When asked if you want to change your e mail setup enter 1 5 Enter 1 to change e mail totaling Otherwise enter 2 6 Enter 1 to change your e mail password Otherwise enter...

Page 64: ...s and numbers If your e mail password uses any letters enter when asked To enter a letter refer to the password chart To enter a digit enter 1 followed by the digit Refer to the password chart Enter to end Your e mail password cannot use any other punctuation or symbols Do not use your phone to match letters Use the password chart PASSWORD CHART A 21 B 22 C 23 D 31 E 32 F 33 G 41 H 42 I 43 J 51 K ...

Page 65: ... mail messages by phone see page 54 2 When offered the message you want enter 1 3 If you want to reply enter 1 Otherwise enter 2 4 When asked if you want to fax the message enter 1 5 To deliver the fax to your usual fax machine enter 1 Or to use a different fax machine enter 2 Then enter the fax number 6 Enter when you are finished Then enter 2 to send the fax To fax your messages 1 Access your ma...

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Page 67: ...axes and e mail messages through your e mail inbox You need a sound device to listen to your voice messages and a fax viewer to read your faxes If you want ask your system manager to set the system to forward all of your messages to your e mail inbox Or you can receive a notice in your e mail inbox when you have new messages waiting Managing GroupWise appointments and tasks ...

Page 68: ...your appointments Checking appointments along with new messages The system tells you about your appointments after offering new messages When checking appointments you hear the time stamp which indicates the time and day the appointment begins To check your appointments 1 Access your mailbox see inside front cover 2 Check your new messages 3 Enter 1 when asked to check today s calendar Otherwise e...

Page 69: ...g new appointments SEE ALSO Declining or accepting your new tasks 64 To decline or accept a new appointment 1 Access your mailbox see inside front cover 2 Check your new messages 3 When asked to check today s calendar enter 2 4 When asked to check your new appointments enter 1 5 When listening to a new appoint ment enter 3 3 6 to decline it Or after listening to the new appoint ment enter 1 to acc...

Page 70: ...ppoint ments see page 60 2 When offered the appointment you want enter 1 3 When asked to fax the appointment enter 1 4 To deliver the fax to your usual fax machine enter 1 Or to use a different fax machine enter 2 and enter the fax phone number 5 Enter when you are finished Then enter 2 to send the fax To receive a fax of your messages 1 Access your mailbox see inside front cover and then immediat...

Page 71: ... messages and appointments You hear about an in complete task beginning on the task s start date You can hear about tasks you have marked complete when you review mes sages that you have recently listened to or that you have archived To check incomplete tasks 1 Access your mailbox see inside front cover 2 Check your new messages 3 Enter 1 to check your incomplete tasks To mark a task complete 1 Fo...

Page 72: ...ne or accept a task 1 Call the system Enter your personal ID and security code 2 Check new messages To listen to a message enter 1 for Yes Otherwise enter 2 for No 3 When asked to check new tasks enter 1 4 When offered the task you want to decline or accept enter 1 5 While listening to the task enter 336 to decline it Or after hearing about the task enter 1 to accept it Declining or accepting your...

Page 73: ...ge your tasks see page 63 2 When offered the task you want enter 1 3 When asked to fax the task enter 1 4 To deliver the fax to your usual fax machine enter 1 Or to use a different fax machine enter 2 Enter the fax phone number 5 Enter when you are finished Then enter 2 to send the fax To receive a fax of your messages 1 Access your mailbox see inside front cover and then immediately enter 4 5 2 E...

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Page 75: ...After accessing your mailbox you can use these shortcuts for specific tasks A shortcut is a symbol or a series of numbers with corresponding menu options For example to turn on call transfer enter A diagram of the voice messaging system s menu options is on page 72 Using quick message actions and shortcuts ...

Page 76: ...r example you can Enter 3 4 to reply to a message then 3 5 to check the next message Enter 3 9 to redirect a message After you finish redirecting the message you can enter 3 4 to reply to the orig inal sender After you reply you can enter 3 6 to delete the message When you exit the quick message actions the system saves your message as an old message The system also saves your message as old when ...

Page 77: ...to an e mail message appointment or task enter 3 3 to hear a menu of additional options TASK SHORTCUT Hear who else received the message appointment or task Accept an appointment or task Decline an appointment or task Mark a task complete Exit This feature may not be available at your site ...

Page 78: ...new messages Leave a message Review old messages Change setup options Switch personal greetings Change your standard greeting Change your alternate greeting Change your busy greeting TASK SHORTCUT Change your security code Turn call transfer off Turn call transfer on Change the phone number for call transfer Turn call screening options on or off Add a message group Edit a message group List your m...

Page 79: ... password Check today s calendar or hear new appointments Check today s tasks Fax package Enter your personal ID and security code if required then enter the following shortcuts to do these tasks TASK SHORTCUT Edit your fax greeting Change your fax delivery Deliver all new faxes Fax a particular e mail message appointment or task E Mail Integration package This feature requires the optional E Mail...

Page 80: ...72 NEAXMAIL AD 40 USER GUIDE System menus This feature may not be available at your site ...

Page 81: ...nging 45 fax mail settings 42 fax number changing 44 fax setup changing 44 fax on demand about 39 sending by computer 40 faxes changing delivery schedule 44 delivery options 42 of appointments 62 of e mail 57 of tasks 65 receiving 42 sending by computer 40 shortcuts 71 viewing by computer 43 G K greetings activate busy 27 alternate 26 busy 26 changing 27 Index fax 44 rerecord 27 standard 26 switch...

Page 82: ...ding conversations by computer 22 by phone 20 S screening See call screening shortcuts about 67 e mail 71 fax 71 quick message actions 68 voice messaging 70 T U tasks accepting by phone 64 checking by phone 63 declining by phone 64 marking as complete by phone 63 receiving by fax 65 TeLANophy about iii archiving messages 19 call log 50 canceling messages 17 changing messages 15 checking messages 3...

Page 83: ...75 V Z ViewCall Plus See TeLANophy ViewFax See TeLANophy ViewMail See TeLANophy ViewMail for Microsoft Messaging See TeLANophy ...

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Page 85: ...ons functions or features at any time without notice NEC America Inc has prepared this document for use by its employees and customers The information contained herein is the property of NEC America Inc and shall not be reproduced without prior written approval from NEC America Inc ...

Page 86: ...tside your organization 1 CALL THE VOICE MESSAGING SYSTEM 2 WHEN THE SYSTEM GREETS YOU ENTER PERSONAL ID SECURITY CODE Message playback options For Press SLOWER SOFTER LOUDER FASTER BACKWARD PAUSE FORWARD EXIT REPEAT NEAXMail AD 40 ...

Page 87: ... CHANGE SECURITY CODE VOICE MAILBOX NAMES SWITCH PERSONAL GREETINGS REPEAT Quick message actions Task Shortcut REPEAT THE MESSAGE SAVE MESSAGE AS NEW NEW MESSAGES ONLY CHECK THE NEXT MESSAGE DELETE A MESSAGE ARCHIVE A MESSAGE HEAR WHEN THE MESSAGE WAS SENT REDIRECT A MESSAGE EXIT TOUCHTONE PHONES ONLY FOR YES FOR NO EXIT THE SYSTEM ...

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