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NEC

NEC Infrontia Corporation

MA4000

Expense Management

Cable Management

User Guide

May 2009

NDA-310101, Issue 1

Summary of Contents for MA4000

Page 1: ...NEC NEC Infrontia Corporation MA4000 Expense Management Cable Management User Guide May 2009 NDA 310101 Issue 1 ...

Page 2: ... customers The information contained herein is the property of NEC Infrontia Corporation and shall not be reproduced without prior written approval from NEC Infrontia Corporation 2009 NEC Infrontia Corporation Windows and Microsoft are registered trademarks of Microsoft Corporation All other brand or product names are or may be trademarks or registered trademarks of and are used to identify produc...

Page 3: ...8 Cable Management Tools 2 1 Cable Management Tools Available Within the Application 2 1 Multi View Multi Task Capability 2 1 Quick Set Quick Insert Buttons 2 3 View Most Recently Added Items 2 3 Copy Capabilities 2 3 Circuit Trace Tool 2 5 Cable Management Tools Accessed from the Cable Management Main Page 2 8 User Defined Fields 2 8 Custom Fields 2 9 Security Log 2 10 General Settings 2 11 Cable...

Page 4: ...rdware 4 10 Assets 4 12 Backbone Assets 4 13 Workstation Assets 4 13 Financials 4 14 Horizontal Links 4 14 Horizontal Link HL Info 4 15 Splices 4 18 Backbones 4 19 Backbone Source 4 21 Grounding 4 23 Firestops 4 25 Pathways 4 26 Contacts 4 27 Reports 4 29 How to Run a Report 4 29 Sorting Filtering and Grouping Reports 4 30 The Print Details Button 4 31 Available Reports 4 31 Spreadsheet Tool 4 32 ...

Page 5: ...iii MA4000 Expense Management Cable Management User Guide Issue 1 Figures Figure Title Page 1 1 Cable Management Main Page Links 1 2 ...

Page 6: ...iv Figures MA4000 Expense Management Cable Management User Guide Issue 1 ...

Page 7: ...g the organization and chapter layout of the MA4000 Expense Management Invoice Management Module User Guide Chapter 2 Cable Management Tools This chapter defines the tools available within the application as well as from the Cable Management main page Chapter 3 Cable Management Wizards This chapter describes the Wizards available to speed up the process of setting up and documenting your infrastru...

Page 8: ...oration view This environment was built to satisfy all your documentation needs while remaining easy to use and navigate The Cable Management Main Page When you login to Cable Management the first screen will be the Main Page The Main Page is the entry page to access all of Cable Management s features Every additional page you view in Cable Management has a link back to the Main Page to make it ea...

Page 9: ...ar in Cable Management component detail views Custom Fields Opens a pop up window allowing you to add edit and delete fields you ve added for component tracking purposes Security Log Opens a pop up window showing the user transaction log WIZARDS menu Each link opens the component specific auto numbering wizard This allows users to create multiple identifiers of documented records with the same def...

Page 10: ...ck the sign which changes to a minus sign to display the next level on the tree Click the Company icon or anywhere on the Company name and the List View and Detail View areas are populated with information filtered according to the selected category For example If you click the Company icon and then click the Assets selection in the drop down field all assets for your company are displayed in the ...

Page 11: ...umerous buildings that can be interconnected by cabling components Floor Floors in buildings are the next level of geographical infrastructure you create in Cable Management Indoor Space In Cable Management a Room Telecommunications Space Cubicle Hallway Warehouse Kitchen or Office is considered to be an Indoor Space Faceplate While many elements of cabling infrastructure can be added at any time ...

Page 12: ... in the drop down field you will see all the records for Horizontal Links within that building Clicking a column heading sorts the records by that column in ascending order clicking on the column heading again will sort it in descending order For example If you select Horizontal Link and then click on the Cable ID column the horizontal links are sorted in ascending order according to Cable ID An u...

Page 13: ...clipboard for pasting into any other application The To Excel button opens a browser window with the data in the table formatted as a Microsoft Excel spreadsheet You can print it or save it as an Excel file The Print Details button enables you to print details of an individual record i e not everything in the list as an HTML formatted report in your Internet browser The Search button opens another...

Page 14: ...s of the selected record The remaining Detail View tabs usually show information about how that record is connected to other cabling elements For example When selecting a record on the Horizontal Links HL drop down list in the List View the Detail View tabs have specific data about the horizontal link The Hardware Sequence tab shows the hardware sequence for the selected cable The Connected Backbo...

Page 15: ... 1 In the Attachment area click Add Step 2 In the Attachment pop up window click Browse to locate your attachment You may type specific comments within the pop up window Step 3 Click OK to close the Attachment pop up window Once the pop up window closes the attachment will be located in the Attachment area with a Time Date User stamp on it A message stating Attachment successfully attached will ap...

Page 16: ...ty individuals can relay information to others and save specific needed notes for future use By using this functionality your notes can assist all users in recalling needed information and also better document your network by providing additional space for valuable information Adding Notes Step 1 Within the Notes area of the application type your notes into the given Notes box Step 2 Click Save in...

Page 17: ...gement Step 2 Click on the Delete link next to the Note s you want to remove for complete deletion of the attached Note file Step 3 Click OK on the pop up message that appears to complete deletion of the selected note Step 4 Click Save to save and update all components once deletion has been completed Revision Log At every level of the infrastructure each component s Detail View lists the user nam...

Page 18: ...1 12 Introduction MA4000 Expense Management Cable Management User Guide Issue 1 ...

Page 19: ...item for side by side comparisons as needed You are not limited to the same area as a user may open a piece of hardware minimize that screen and then open a backbone cable using the same technique for comparison viewing of those two items Pop up windows are an essential part of Cable Management and will not limit but instead enhance your working capability When any pop up window appears that may b...

Page 20: ...ghlight the level of the records you wish to search for for example Company Building Floor and so forth Step 2 In the List View select from the drop down category list to choose the records to search Step 3 Click the Search button above the table Step 4 A separate window will appear containing the records of the infrastructure level and category you already chose In the Search Text box enter your ...

Page 21: ...category and the date each was modified The 10 most recently added items in that component category and the date each was modified This information is particularly helpful when adding or modifying component information Copy Capabilities Cable Management provides several options for copying existing data to other locations in Cable Management or to entirely separate applications such as Microsoft E...

Page 22: ...the required changes To Excel Button The Copy to Excel feature allows you to export the entire spreadsheet in the List View directly to Excel Using the copy to Excel Step 1 With the information you want to copy displayed in the List View table click the To Excel button Step 2 An Excel file will open with all the List View data displayed just as it is in Cable Management You can now modify it save ...

Page 23: ...etailed information and graphical diagram Accessing the Circuit Trace Tool The Trace Tool is accessible from four Detail View screens within Cable Management Ports tab of the Assets Detail View Port Position tab of the Termination Hardware Detail View Pair Strand Details tab of the Backbone Cables Detail View Cross Connects tab of the Backbone Cables Detail View To access the Circuit Trace Tool St...

Page 24: ...he components are connected with bolder lines indicating a cross connection at that point Show Hide Table or Diagram To hide either or both the table or diagram click the Hide Table or Hide Diagram link When hidden the link will change to Show Table or Show Diagram To redisplay that element click the Show Table Diagram link Invert Table To show the components listed in reverse order on the table c...

Page 25: ...ure Viewing a Component s Detail From the Circuit Trace window you can open a pop up window displaying the Detail View information for any component shown in this window Viewing a component s Details View information Step 1 Click the component s ID link in the box containing its illustration Step 2 A pop up window will appear displaying the Detail View for that item Changing the Trace Point You ca...

Page 26: ...nu After clicking this the Field Editor pop up window appears By using the drop down field you can select any field throughout the application that has a drop down designation and edit capability next to it in the Detail area Upon selecting the field for review from the drop down list all components for the field in use will appear in the box beneath the drop down The user can then correct an item...

Page 27: ...d custom fields click on the ellipse button next to the Type field Step 2 When the Customizable Fields window pops us click the Add button Step 3 A new row will be added to the table in the window Enter the information for the new field in the columns of that row Step 4 In the Description fields enter the desired field name Step 5 Click Save The custom fields you add will appear either as addition...

Page 28: ...he Security Log Step 1 On the Cable Management Main Page click the Security Log link in the TOOLS menu Step 2 A pop up window will display with the Security Log items displayed in a table From this window you can Change the type of transactions displayed by clicking a differing category in the Log Type drop down list Search the items in the table by entering a string in the Search Text field and c...

Page 29: ...ow the user can select the areas to hide by selecting the box and then pressing the SAVE button to close the pop up window These areas will be hidden throughout the application and can be reinstated for future use by following the same process The areas that can currently be hidden are listed as follows Pathways Firestops Grounding Splices The four areas listed above are very important areas of yo...

Page 30: ...2 12 Cable Management Tools MA4000 Expense Management Cable Management User Guide Issue 1 ...

Page 31: ...cture Setup Wizards help you speed up the process of setting up your geographical infrastructure Documentation Wizards help you autonumber and autoname the following components Ports Horizontal Links Assets Backbones Termination Hardware Recommendation Wizards should be used properly and carefully so nothing within your documentation is altered in any manner It s a good idea to underestimate the n...

Page 32: ...omponents of that type using the Wizard button Using an infrastructure setup wizard Step 1 Depending on what you are documenting click either the Companies link or the Infrastructure link in the SETUP menu on the Main Page Step 2 To use the Companies setup wizard Click the Wizard button on the pop up window that appears OR To use any of the other infrastructure wizards Click the component on the N...

Page 33: ...eting the items one by one The above recommendations for using the wizards should be reviewed to safeguard against any problems Documentation Wizards The wizards accessible from the Cable Management Main Page are designed to minimize the data entry involved in documenting multiple network components at the same time Each wizard can be used to build several identifiers in the same location so you c...

Page 34: ... scheme Recommendation Wizards should be used properly and carefully so nothing within your documentation is altered in any manner It s a good idea to underestimate the number of components needed and use the wizards to document in small blocks of items By doing so the individuals documenting can verify all is being documented correctly in all areas of the application as intended Since the wizards...

Page 35: ...page 4 10 Your entire geographical infrastructure does not need to be set up all at once You can begin the process by defining certain locations and then begin the documentation process for those areas while later adding to your geographical infrastructure as a growing task The system will only require you to have the infrastructure built to the level you wish to associate network components to Re...

Page 36: ... the SETUP section of the Main Page menu If the company has no subordinate items such as campuses and buildings you can click Remove to remove the company and add another If you try to remove the company while items exist underneath it a Cable Management warning box pops up The company cannot be deleted until subordinate items are removed Setting Up Infrastructure within a Company Campuses Your co...

Page 37: ...d and view that information Each campus name appears next to the campus building cluster icon Remove a Campus Step 1 Highlight the company which will bring up the Company Info screen Step 2 Select the Campus to be deleted Step 3 If the campus has no subordinate items such as buildings you can click Remove to remove the campus and add another If you try to remove the campus while items exist undern...

Page 38: ...p 2 Highlight the Campus where you wish to delete a building by clicking on the Campus icon or name Step 3 Click the Building List radio button Step 4 Select the building you wish to remove and click the Delete button If there are floors associated with the building a Cable Management warning box pops up The space cannot be deleted until subordinate items are removed first Step 5 Click Save to com...

Page 39: ... deleted until all subordinate items are removed Step 4 Click Save to complete the deletion The floor s name will be removed from the Navigator Tree Indoor Spaces Cable Management categorizes all floor space as either a Telecommunication Space or a Work Area A Telecommunication Space is where termination hardware or backbone assets reside a Work Area houses users and workstation assets Adding an I...

Page 40: ...munication Space Step 1 On the Cable Management Main Page select Infrastructure on the SETUP menu Step 2 Highlight the name of the floor or the floor steps icon where you wish to add a Telecommunication Space a Termination Closet a Consolidation Point an Entrance Room etc Step 3 The Floor Info screen appears with the floor name in the title bar and in the Attributes frame Step 4 Click the Add butt...

Page 41: ...ooms termination rooms closets and any space defined in your facility You can also set up an outdoor space such as a manhole or a utility pole After spaces are in place you can start to specify cabling and hardware An outdoor space such as a manhole or utility pole is added at the campus level in the Navigator Tree Adding an Outdoor Space Step 1 On the Cable Management Main Page select Infrastruct...

Page 42: ...TUP menu Step 2 Click to highlight the name of the space where you wish to add a faceplate Step 3 The Space Info screen appears with the space name Click the Add button and add the name of the faceplate Step 4 Click Save to save the faceplate information The new faceplate will be added to the Navigator Tree Removing a Faceplate Step 1 On the Cable Management Main Page select Infrastructure on the ...

Page 43: ...aceplate Info screen appears with the faceplate s name and any existing ports listed in a table Click the Add button Step 4 Enter the name of the port to the new row at the bottom of the table Step 5 Click Save to save the port information Removing a Port Step 1 On the Cable Management Main Page select Infrastructure on the SETUP menu Step 2 Click to highlight the name of the faceplate where you w...

Page 44: ...olidation Point Entrance Room Handhole Manhole Termination Closet Closet Point or Utility Pole Termination hardware must be in place before backbone or asset hardware can be connected or linked See Adding Termination Hardware Adding Termination Hardware As long as you have set up a Telecommunication Space see Adding an Outdoor Space on page 4 7 or Removing an Outdoor Space on page 4 8 Adding a Bui...

Page 45: ...ing the window Start and End Port Position Start and End Port Position lists the number of physical connections that exist in a specific piece of termination hardware For Patch Panels ports are designated for Wiring Blocks positions These physical connections must be in place for you to connect anything to the termination hardware Enter the Start Port Position number and End Port Position number T...

Page 46: ...he geographical structure of your company should be set up in the Navigator Tree Assets can then be associated with the physical spaces in which they reside See Setting up the Geographical Infrastructure on page 4 1 Setting Up Asset Types There are two categories of Assets in Cable Management Backbone Assets and Workstation Assets Backbone Assets include those assets associated with a Telecommunic...

Page 47: ...tton and then click Save before exiting the window Backbone Assets Backbone assets include hubs switches or routers that connect to backbone cables Adding a Backbone Asset Step 1 Click the location in the Navigator Tree where you want to add a backbone asset Step 2 Click on the Assets selection in the List View pane drop down field Step 3 Click Add Workstation Assets Workstation assets include com...

Page 48: ...priate date Once the appropriate date has been selected the calendar pop up will close and the selected date will appear in the Receipt Date field Step 4 Depreciation Type is Straight Line Enter the Original Value Salvage Value and Useful Life in months Cable Management automatically computes the Months in Service Current Value and Account Depreciation cumulative depreciation Horizontal Links Set ...

Page 49: ...Term Type Manufacturer Part and Port Color a Contact frame a Connected Asset frame and a Location frame Location is automatically populated with the faceplate from the Navigator Tree Step 7 If you have selected the Voice type a Backbone Connection frame Asset Name PBX Switch Port Extension appears on the tab Step 8 A fifth tab Key Sheet also appears if you ve chosen Voice See Editing the Key Sheet...

Page 50: ...tion Assets to a Horizontal Link Step 1 In the Connected Asset group box click the yellow ellipsis button next to the Name field Step 2 The Attach Asset window appears Only other workstation assets appear in this window and are available for connection Step 3 To find the correct asset easily you can sort any column by clicking in the column heading Step 4 Select the asset and click Connect The gra...

Page 51: ...punched down to termination hardware in the physical infrastructure In the HL Hardware Sequence tab three radio buttons are available No Consolidation Point Most Horizontal Links are made with No Consolidation Point This is the case with a simple data connection from a faceplate in a workspace to termination hardware a Patch Panel or Wiring Block in a Telecommunication Space Consolidation Point A ...

Page 52: ... applicable Enter Fwd To Conditions Pick Hunt and ACD Step 3 A comments box is provided for any additional information Step 4 Add as many lines as you want by clicking the Add button Step 5 Click Save when you are done Connecting a Horizontal Link to a Grounding Conductor See Grounding on page 4 23 Splices Adding Splices Backbone cables between termination hardware often need to be spliced togethe...

Page 53: ...lick Save when you are done Connecting a Backbone Cable to a Splice This must be done from the Backbone area See Backbones Once you have spliced a backbone cable you can view all backbones connected to a splice in the Connected Backbones tab of the splice s Detail View Backbones Backbone Cables Backbone cables are run between termination hardware These cables are often commonly known to run from b...

Page 54: ...one Cable Management comes with many Backbone types already defined for you If however you wish to track a type of Backbone that has not been defined you can define it yourself Setting up a backbone type Step 1 In the View Detail area select the yellow ellipsis button to the right of the Backbone Type field Step 2 Click the Add button Step 3 In the pop up Customizable Fields window enter the Backb...

Page 55: ...Splice Enclosure or Asset Step 3 Click the Termination Hardware button if this backbone starts on termination hardware Step 4 Click the Splice Enclosure button if the backbone starts at a splice Backbone Destination The Destination tab functions similarly to the Source tab except that the Connection Location Select information is not populated Setting up the backbone destination Step 1 Click the S...

Page 56: ...nation hardware Step 1 To make a cross connect click the Connection Type for the cable pair to which you wish to cross connect A drop down list appears with Available Horizontal Link Backbone Cable and Asset Step 2 Choose the type of cable or asset to which you want to cross connect In order to cross connect to cable that cable must be connected to termination hardware Step 3 Click in the Connecti...

Page 57: ...kbone cables assets pathways and termination hardware In Cable Management a busbar must be set up prior to setting up grounding conductors See Adding Busbars Adding Busbars Busbars have to be set up prior to conductors Step 1 Click the space that contains the grounding busbar Step 2 Select the Grounding category in the List View Step 3 Click the Busbars radio button and then the Add button in the ...

Page 58: ...Complete the appropriate fields depending on which destination type you selected Asset Asset ID Type and Name fields appear in the Destination box Click the button next to the Asset ID field When the Select Item window appears select the Asset ID and click OK The Type and Name fields are automatically populated Backbone Backbone ID and Type fields appear Click the button next to the Backbone ID fi...

Page 59: ...ime you penetrate a firewall i e a floor ceiling or wall The firestop provides a fire barrier in case there is a fire in your facility Each firestop has a burn time limit associated with it a rating in hours Adding firestops in your infrastructure Step 1 On the Navigator Tree highlight the space where the firestop material will be located Step 2 Select the Firestops category from the drop down lis...

Page 60: ...dding Pathway Info Step 1 Highlight the space that will be the Source space for the Pathway Step 2 Click the Pathways option in the List View Step 3 Click the Add button Step 4 Enter the Pathway ID Step 5 From the drop down list select the type of Pathway being used for this space Aerial Cable Tray Conduit Innerduct OSP Conduit OSP Raceway or Raceway Cables in Pathways The Cables in Pathways tab s...

Page 61: ...nsultants contractors support and the horizontal links associated with their workspaces for your internal network users The Contacts utility is also a practical place to keep track of employees and their workspaces as well as the assets they use Adding a contact Step 1 From anywhere in the Navigator Tree select the Contacts category from the drop down list in the List View Any contacts already ent...

Page 62: ...ellow ellipsis button next to User Type Step 2 Click to select the type to delete Step 3 Click the Delete button Step 4 Click Save before exiting the window Adding Departments You can add new departments in the Departments field When adding a user who is affiliated with a department not previously recorded enter that department in the Departments field It becomes a selection in the drop down list ...

Page 63: ...nagement Main Page and can be used to gain access to all built in Cable Management reporting capability See also Notes and Attachments for more Cable Management documentation features How to Run a Report Generating a report from the Report Creator Step 1 Click the Report Creator link on the Main Page The Cable Management Report Creator window appears listing available reports Step 2 Click on the l...

Page 64: ...ocation the report will list all horizontal links for the location you have specified Grouping Data on a Report Select a radio button in the Group By frame by None or Type e g Asset Type Backbone Type Pathway Type Certain reports have more ways to group such as Mainframe Detail Report which has radio buttons for None Controller Gateway Location and PU ID Sorting a Report The data can be sorted You...

Page 65: ...tion You can arrange the Key Sheet Detail Report by Department Name or Location The Mainframe Report can be filtered by Controller Gateway or Connection Rating and also be grouped by PU ID You can filter the Network Backbone Asset Report by Backbone Asset Type Backbone Device or Backbone IP Address Pathway Report shows pathways selected according to Pathway Source or Pathway Destination The inform...

Page 66: ...rrespond to the Cable Management data fields for that network component category Using any import or copy and paste option available you add your existing data to the worksheet Step 2 Next you use the tool s Check Data macro to verify the data s integrity and identify data that cannot be authenticated Step 3 When you activate the Import Data macro all authenticated data on the worksheet is uploade...

Page 67: ... overall steps Adding data to the Import Tool Checking the data against the existing database contents Importing the data Adding data to the Import Tool Step 1 After opening the Spreadsheet Tool spreadsheet click the worksheet tab for the type of data you want to import Assets Termination Hardware Backbone Cables Horizontal Links or Users Step 2 Use Excel s import function to add data from other f...

Page 68: ...ented on the Help worksheet tab in the tool itself Black if the data checked out all right Data rows that return in black will be imported Red if the row of data is considered invalid Data in red will not be imported A data row may be marked red invalid for a variety of reasons The data in one or more fields doesn t match the correct format a numerically formatted field contains text a date is inv...

Page 69: ...cked data displayed in the active worksheet click the Import Data button Step 2 The data will be copied into the selected Cable Management database Step 3 When the import process is finished a message box will appear with the message Data Successfully Imported for X Rows with X indicating the number of rows successfully imported ...

Page 70: ...4 36 Setting Up Infrastructures MA4000 Expense Management Cable Management User Guide Issue 1 ...

Page 71: ...ons Cable Type Cable ID and Backbone Pairs Strands There is also an editable Status column that will automatically show Available or Used status and which you can edit to Damaged should a port position become damaged See Termination Hardware on page 4 10 Cross Connects Cross Connects between backbone cables between horizontal links and a backbone cable and between a backbone cable and an asset are...

Page 72: ...etails on page 4 22 Filtering Logic Navigator Tree The information you see in the List and Detail View sections on the right side of the window is filtered by your location in the Navigator Tree For example if you highlight a campus and then select Horizontal Links you will see all the HLs for the entire campus If you highlight a Faceplate you will see only the HL s for that Faceplate See Navigato...

Page 73: ...For additional information or support on this NEC Inforntia product contact your NEC Infrontia representative ...

Page 74: ...MA4000 Expense Management Cable Management User Guide NEC NEC Infrontia Corporation NDA 31010 Issue 1 ...

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