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MACROMEDIA CONTRIBUTE 3 - USING AND ADMINISTERING..., Use Manual


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PART II

Administering Contribute

Learn how to configure Contribute to work with your organization’s websites, create and distribute site 
connections for users, help contributors get started using Contribute, and manage the website’s settings 
and user permissions.

This part contains the following chapters:

Chapter 12: Creating and Managing Website Connections. . . . . . . . . . . .  165

Chapter 13: Managing Users and Roles  . . . . . . . . . . . . . . . . . . . . . . . . . .  197

Chapter 14: Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  217

PART II

Summary of Contents for CONTRIBUTE 3 - USING AND ADMINISTERING...

Page 1: ...CONTRIBUTE 3 Using and Administering Contribute...

Page 2: ...sites Opera browser Copyright 1995 2002 Opera Software ASA and its suppliers All rights reserved 2002 2006 Adobe Systems Incorporated All rights reserved This manual may not be copied photocopied repr...

Page 3: ...hapter 3 Exploring the Contribute Workspace 21 The Contribute workspace 22 Switching between browsing and editing 25 Browsing to web pages 26 Opening pages without browsing 26 Setting up access to com...

Page 4: ...nd Excel documents to a website 71 Chapter 6 Working with Text 73 About HTML and CSS styles in the Contribute Style menu 73 Adding text to a web page 74 Changing text appearance on the page 76 Positio...

Page 5: ...ng frame content 147 Saving and publishing a page with frames 148 Targeting frame content 149 Chapter 11 Publishing Your Page 151 About the Rollback feature 152 Previewing a page in your default brows...

Page 6: ...g Contribute 217 Problems starting Contribute 218 Problems creating a connection 219 Problems editing a page 221 Problems canceling pages 224 Problems sending reviews using e mail 224 Problems publish...

Page 7: ...osh Keyboard Shortcuts 241 File menu 241 Edit menu 241 View menu 242 Insert menu 242 Format menu 243 Table menu 243 Help menu 243 Working in templates 244 Editing text 244 Working in tables 244 Workin...

Page 8: ...8 Contents...

Page 9: ...Chapter 2 Getting Started 15 Chapter 3 Exploring the Contribute Workspace 21 Chapter 4 Working with Pages 35 Chapter 5 Adding Pages and Documents 57 Chapter 6 Working with Text 73 Chapter 7 Working wi...

Page 10: ......

Page 11: ...e Web developers create the website The web developer or design team uses a website creation application such as Macromedia Dreamweaver to build the website This person is responsible for planning des...

Page 12: ...to start on page 14 About the Deploying Contribute and Contribute Publishing Server PDF Deploying Contribute and Contribute Publishing Server provides complete information for deploying Contribute an...

Page 13: ...p or click the Help button in any dialog box for information about that dialog box Note A PDF version of Contribute Help is included on your Contribute CD 2 Use any of these features to find informati...

Page 14: ...nes which Contribute resources you start with and use regularly Contribute administrators should start with the Quick Start guide to install Contribute and help users get connected As you work with Co...

Page 15: ...e 15 Setup requirements on page 16 Installing and starting Contribute on page 16 Connecting to a website on page 17 Starting Contribute without a network connection on page 18 The Contribute workflow...

Page 16: ...omputer meets the minimum hardware and software requirements Your computer must be connected to the Internet If you are connecting to the Internet from a business location you may be connecting throug...

Page 17: ...ion key which you can use to establish a connection to your website The connection key contains all the network information that Contribute needs for connecting to your website The Contribute administ...

Page 18: ...you forget your password you have to delete all of your website connections and add them again 2 Click OK Note If you click Skip you bypass the password prompt and Contribute starts When you skip the...

Page 19: ...currently working on so that Contribute does not maintain the connection for an extended period of time For more information see Disabling website connections on page 194 To disable a website when you...

Page 20: ...20 Chapter 2 Getting Started...

Page 21: ...workspace without using your mouse You can also set preferences to customize Contribute This chapter includes the following sections The Contribute workspace on page 22 Switching between browsing and...

Page 22: ...click links in web pages to browse to the page you want to edit You can also create bookmarks to pages that you visit frequently When you use the Contribute editor you can edit pages in websites you...

Page 23: ...xt Note If your Contribute administrator has restricted editing to text only some formatting options are not available Also options might be disabled if a Cascading Style Sheet has been applied to a t...

Page 24: ...ommon Contribute tasks The panel shows a list of browsing tasks while you are browsing and a list of editing tasks while you are editing Click any link in the How Do I panel in the sidebar to get more...

Page 25: ...ublish your draft While you are browsing the page the message area advises you that you have an unpublished draft of the page If you are not sure if you are browsing or editing in Contribute look at t...

Page 26: ...t only pages that are in your websites that is websites that you ve created connections to see Connecting to a website on page 17 When you browse to a page that is in your website and that you have pe...

Page 27: ...can use the toolbar to view the home pages for all your websites The View menu also gives you access to these pages To view the home page for a website you re connected to do one of the following Cli...

Page 28: ...file you select a preview may appear so that you can confirm that you re selecting the correct file 3 Click OK The page or file appears in the Contribute web browser Note If you select a file type th...

Page 29: ...ck New Folder to add a folder 5 Click OK Contribute adds the page to your bookmarks list in the Bookmarks menu Related topics Viewing pages in your bookmarks list on page 28 Deleting a page from your...

Page 30: ...sh The Preferences dialog box appears 2 Select a category from the list on the left Select Editing to set general editing options such as how Contribute handles table editing or to select a spelling d...

Page 31: ...ppears 2 Select Security from the category list on the left 3 Type the new password and then type the new password again 4 Click OK To disable a Contribute startup password 1 Select Edit My Connection...

Page 32: ...ng operating system accessibility features Contribute supports the Windows operating system high contrast setting You activate this setting through the Windows Control Panel When high contrast is on C...

Page 33: ...ent draft or new page from the pop up menu The drafts and new pages listed in the Pages panel appear in this list To use the keyboard to switch from the Contribute editor to the browser Press Control...

Page 34: ...opics Navigating the workspace on page 33 Navigating dialog boxes on page 33 Authoring for accessibility It s important to make your web pages accessible to all your website visitors The U S governmen...

Page 35: ...website with your edited page when you publish the draft see Publishing Your Page on page 151 This chapter contains the following sections About working with pages on page 36 Editing existing web pag...

Page 36: ...bute saves it as a draft and the draft title appears in the Pages panel in the sidebar For more information see Opening a page on your website for editing on page 40 For information about working with...

Page 37: ...eviewer That means the reviewer has to take action on the draft After you send a draft for review you can track the draft to see what action the review takes on the draft When you receive a draft for...

Page 38: ...e mail The reviewer cannot edit the review draft You can make changes to your draft based on the reviewer s feedback and then publish the draft or request another review When the draft is canceled or...

Page 39: ...egion The employee information sections would be editable regions Related topics Working with pages based on Dreamweaver templates on page 48 Editing existing web pages You can edit any pages on your...

Page 40: ...Contribute For example suppose you receive an HTML page in e mail that you need to edit for a coworker Even if the page isn t associated with a website you ve connected to you can save the page to yo...

Page 41: ...bsite for editing on page 40 Saving drafts You can save a draft while you work see Saving a draft while you work on page 41 or you can save a draft and switch to another draft or to the browser see Sa...

Page 42: ...View Browser to switch to the browser Click the Save for Later button in the toolbar to close the draft and switch to the browser Click another draft title in the Pages panel to edit that page Close...

Page 43: ...on page 47 Sending a draft for review The Contribute draft review process enables you to send a draft to other Contribute users so that you can get feedback before you publish it Or if your role does...

Page 44: ...not the last person to send it for review The draft disappears from the reviewer s Pages panel and appears in your Pages panel Sending a file for review from your computer You can send a file that is...

Page 45: ...e is not available if you don t have a website connection that has an administrator assigned The Draft Console displays links to all the drafts you have sent and all the drafts you re editing or revie...

Page 46: ...ormation about the draft Note If the draft status pane is not expanded click the expander arrow at the bottom right of the Contribute window to display the pane 2 Do one of the following Click the Pub...

Page 47: ...e draft available for others to review even if they don t have Contribute Note If the page to be reviewed is in a frameset the web address is for the single page that you edited not the entire framese...

Page 48: ...the draft title in the Pages panel to return to the draft and update it Note When you cancel or publish the draft Contribute removes the temporary copy of the draft that it placed on the server for t...

Page 49: ...ed page 1 Browse to the template based page you want to edit 2 Do one of the following Click the Edit Page button in the toolbar Select File Actions Edit Page The page opens as a draft in the Contribu...

Page 50: ...switch to working online To use Contribute to work offline If Contribute is running and has a network connection select File Work Offline Windows or Contribute Work Offline Macintosh If Contribute is...

Page 51: ...you work offline be sure to click Edit Page to create drafts for any pages you want to edit offline You cannot access home pages or recently published pages while you are offline To edit a draft whil...

Page 52: ...oolbar navigate to the file you want to edit and then click OK Note If the Contribute browser cannot display the page or file you ve selected you ll see the File Placeholder page 2 Do one of the follo...

Page 53: ...r information about any of the options in the tab click the Help button 4 When you finish click OK Editing web page source in an external application You can edit web page source in an external applic...

Page 54: ...blish button in the toolbar to publish your changes to the website Click the Send for Review button to send the draft to another user to review your changes Click Cancel if you are unhappy with the re...

Page 55: ...lete Page Note This menu item is disabled if you do not have permission to delete pages on your website An alert appears 3 Click Yes to confirm that you want to delete the file Contribute deletes the...

Page 56: ...e Preview button Macintosh The page appears in a browser window 2 If you want to print the page click Print or OK 3 Click Close to close the preview when you finish viewing it Tip To preview a page in...

Page 57: ...ating or copying a page on your website on page 58 Creating a stand alone web page on page 63 Setting page properties on page 64 Adding keywords and a description for a page on page 65 Converting docu...

Page 58: ...r in another application Windows and Macintosh You cannot edit a Flash document if you need to update the document make changes to the original document then convert it again to a Flash document Note...

Page 59: ...ettings for new web pages on page 210 A preview of the page appears in the Preview pane on the right side of the dialog box 3 Enter a page title in the Page title text box This title appears in the br...

Page 60: ...on page 65 Copying a starter web page Contribute comes with built in starter web pages that you can copy and use on your website Use any of these pages as a starting point for your web page Remember t...

Page 61: ...page do not work automatically you need to edit each link on the page so that it refers to a page in your website The following are guidelines for working with text images and links on the starter pag...

Page 62: ...ink to a vertical navigation bar select the row that contains the last link in the series and then select Edit Copy With the row still selected click the Insert Row Below button in the toolbar Select...

Page 63: ...r views the page it does not appear on the page itself 5 Click OK The new page opens as a draft in Contribute Be sure to add a link to your new page before you publish it see Creating text and image l...

Page 64: ...ther aspects of page design The page properties you select apply only to the current web page If a page uses an external CSS style sheet Contribute does not make changes to the external style sheet be...

Page 65: ...more information talk to your Contribute administrator or see Setting style and font settings on page 209 For information about options in any of the categories click the Help button 3 Click Apply to...

Page 66: ...ows only You can use Contribute to convert any printable document to a Flash document and insert it into your web page For more information about the flexibility of Flash documents see About convertin...

Page 67: ...you want the Flash document to appear Tip Reduce the size of the Contribute window so that you can also see the application that contains the file you plan to drag 2 Drag the document that you want to...

Page 68: ...nd then click the Search button FlashPaper selects the first instance of the matching words Note The Search feature requires that you have Flash Player 7 installed on your computer If you have Flash P...

Page 69: ...ntribute Windows only on page 66 Note In some cases you may find it easier to work in an application other than Contribute when you want to specify a particular area of the document to convert For inf...

Page 70: ...Only Click Properties if you want to set page layout properties for the document and then click OK when you are finished 6 Click OK Windows or Print Macintosh Note Macintosh users will need to perfor...

Page 71: ...e When you add content to a page Contribute converts it to HTML and copies it to your web page You can then edit the content in Contribute changes you make to the original file on your computer do not...

Page 72: ...one of the following to select the file with the content you want to insert Place the insertion point in your draft where you want the link to appear or select text or an image on the draft then clic...

Page 73: ...99 For information about editing link text see Working with Links on page 127 About HTML and CSS styles in the Contribute Style menu The Style pop up menu in Contribute lists HTML heading and paragrap...

Page 74: ...specify the amount of space that Contribute adds between paragraphs when you press Enter or Return For more information talk to your Contribute administrator or see Setting page editing and paragraph...

Page 75: ...time For information about options in the dialog box click the Help button 4 Click OK Contribute adds the current date to your draft Adding special characters to a page You can add special characters...

Page 76: ...ly and easily You can use menu options or use the text formatting toolbar to change text with one click For a detailed illustration of the text formatting toolbar see The Contribute toolbars on page 2...

Page 77: ...cintosh select Font and then select a font from the pop up menu Note This option is not available if you are working in a table Select Format Font then select a font from the pop up menu Related topic...

Page 78: ...ation or add a font that is not installed on your system For information about options in the dialog box click the Help button 4 Click OK when you finish editing the font list Related topics Changing...

Page 79: ...e or place the insertion point within the text 2 Select Normal from the Styles pop up menu in the text formatting toolbar Note You can also select Format Style Remove Paragraph Breaks This option clea...

Page 80: ...appears 2 Select the style you want to rename from the Style pop up menu 3 Enter a new name in the New style name text field 4 Click OK Contribute renames the style and the new name appears in the St...

Page 81: ...ect one of the options from the pop up menu Note This option is not available if you are working in a table Select Format Other and then select one of the options from the pop up menu Note Emphasis an...

Page 82: ...e For information about formatting text to change its appearance see Changing text appearance on the page on page 76 Adding paragraph spacing Contribute works similarly to many word processing applica...

Page 83: ...iple times further increasing or decreasing the space at the beginning of the text Indenting and outdenting affects the right margin as well as the left To indent or outdent text 1 In your draft selec...

Page 84: ...ting toolbar Select Format List Numbered List Contribute adds numbers to your list Related topics Creating definition lists on page 85 Creating sublists on page 85 Setting list properties on page 87 C...

Page 85: ...List 3 Type the first list item and then press Enter Windows or Return Macintosh 4 Type the indented definition and then press Enter or Return and then repeat the previous step as necessary 5 When you...

Page 86: ...create the sublist 2 Press Enter Windows or Return Macintosh 3 Do one of the following Click the Indent button in the text formatting toolbar Press Tab Note This option is not available for template b...

Page 87: ...properties You can change the appearance of an entire list or change the look of an individual list item in a bulleted or numbered list To set list properties for an entire list 1 In your draft select...

Page 88: ...he Help button 4 Click OK Contribute applies your changes to the list item Related topics Creating numbered lists on page 83 Creating bulleted lists on page 84 Creating definition lists on page 85 Cre...

Page 89: ...ng the draft For information about options in the dialog box click the Help button 3 When you finish click Close To search and replace text 1 In your draft select Edit Find The Find and Replace dialog...

Page 90: ...90 Chapter 6 Working with Text...

Page 91: ...e 66 For information about making an image a hypertext link also known as a link see Creating text and image links on page 127 This chapter contains the following sections About inserting images and b...

Page 92: ...ou create a payment button you can instantly accept credit card payments from your customers PayPal provides a secure hosted check out service to process and record all your transactions If you don t...

Page 93: ...page Just be sure not to insert more than one button in the same paragraph or table cell If your page contains other HTML forms make sure you do not insert a PayPal button in an existing HTML form If...

Page 94: ...Website or Insert Shared Asset dialog box appears Tip If you have already inserted an image in a page in a Contribute website and you want to reuse the image select From Website 4 Browse to and selec...

Page 95: ...sers with disabilities or for users whose their browsers set to display text only and then click OK The image appears in your draft To make the image web ready Contribute reduces large images to the s...

Page 96: ...age 94 Dragging images to a page on page 95 Inserting shared assets into a web page Contribute enables you to insert images Macromedia Flash content or Macromedia Dreamweaver library items from a list...

Page 97: ...The shared asset appears on your draft Related topics Adding an image to a page on page 93 Inserting Flash content into your web page on page 105 Changing image properties After you add an image to a...

Page 98: ...s as desired For information about options in the dialog box click the Help button 3 Click OK Contribute applies your changes to the image Related topics Adding an image to a page on page 93 Changing...

Page 99: ...alignment option in the image editing toolbar Contribute aligns the image in the draft To change alignment of an image in relation to surrounding elements 1 In your draft select the image you want to...

Page 100: ...o correct images that are too dark or too light Note Changing an image this way affects only this instance of the image it does not affect the original image source file To adjust the brightness and c...

Page 101: ...mation talk to your Contribute administrator or see Setting page editing and paragraph settings on page 207 The Sharpen dialog box appears 3 Specify the degree of sharpening by dragging the slider con...

Page 102: ...click inside the bounding box Press Enter or Return Right click Windows or Control click Macintosh the image and then select Edit Image Finish Crop The shaded part of the image disappears from the im...

Page 103: ...its display area on the page To change only the display area see Changing image properties on page 97 To revert an image to its original size In your draft select Format Edit Image Revert to Original...

Page 104: ...ntosh the image and then select Edit Image in External Application Note The image you select should be on a published page on your website or in one of your website folders If you add a new image to a...

Page 105: ...page on page 106 To insert Flash content 1 Place the insertion point in your draft where you want the Flash content to appear 2 Select one of the following options Insert Flash From My Computer Insert...

Page 106: ...the insertion point in your draft where you want the movie to appear 2 Select one of the following options Insert Movie From My Computer Insert Movie From Website The Select Movie or Choose Movie From...

Page 107: ...e Properties dialog box appears 3 Make changes as necessary For information about options in the dialog box click the Help button 4 Click OK Related topics Inserting a movie into your web page on page...

Page 108: ...ntal rule in Contribute is 3 pixels high expands to the width of the page or table cell in which it is inserted and has a small drop shadow or shading applied For information about adding and deleting...

Page 109: ...page 92 Inserting a single PayPal button You can easily insert a PayPal button into your page To insert a PayPal button 1 Place the insertion point in your draft where you want the button to appear N...

Page 110: ...that already contains a button 1 In your draft place the insertion point in the cell and then select Table Split Cell 2 Insert a PayPal button Related topics About PayPal buttons on page 92 Inserting...

Page 111: ...11 Inserting a table on a page on page 112 Selecting table elements on page 113 Resizing tables rows and columns on page 115 Aligning tables on page 116 Cutting and copying table cells on page 117 Add...

Page 112: ...e You can insert a table anywhere on a page including within another table You can quickly add a standard table with three rows and three columns or you can modify options to add a custom table Tip Wh...

Page 113: ...ppears 3 Change options as necessary 4 Click OK The table appears in the table cell where you placed the insertion point Related topics Selecting table elements on page 113 Resizing tables rows and co...

Page 114: ...cause you want to paste it onto another page see Cutting and copying table cells on page 117 or because you want to change the background of all the cells in the selection at once see Modifying table...

Page 115: ...wer right corner To resize a column s width do one of the following in your draft Select the column and then drag the right border of the column Select the column and then click the Table button in th...

Page 116: ...e Table button in the toolbar Right click Windows or Control click Macintosh and then select Table Properties from the pop up menu Select Table Table Properties The Table Properties dialog box appears...

Page 117: ...the cells or the cells content from the table You can copy a single cell or multiple cells and paste the cells in the same or another table see Pasting table cells on page 118 To copy table cells row...

Page 118: ...e table cells see Cutting and copying table cells on page 117 2 In your draft do one of the following to indicate where you want to paste the cells To replace existing cells with the cells you are pas...

Page 119: ...r Control click Macintosh and then select Insert Row Above or Insert Row Below To add a single column to a table 1 In your draft place the insertion point in a table cell or select an entire column 2...

Page 120: ...rol click Macintosh and then select Delete Row or Delete Column Select entire rows or columns and then select Table Delete Row or Table Delete Column Related topics Selecting table elements on page 11...

Page 121: ...o multiple rows or columns Related topics Selecting table elements on page 113 Adding rows and columns on page 119 Deleting rows and columns on page 120 Modifying table appearance You can modify a tab...

Page 122: ...box Click the Table button in the toolbar Right click Windows or Control click Macintosh and then select Table Properties from the pop up menu Select Table Table Properties The Table Properties dialo...

Page 123: ...Selecting an entire table row or column on page 113 2 Do one of the following to open the Table Properties dialog box Click the Table button in the toolbar Right click Windows or Control click Macint...

Page 124: ...s or Control click Macintosh and then select Table Cell Properties from the pop up menu Select Table Table Cell Properties Click the Table button in the toolbar Note If you placed the insertion point...

Page 125: ...igns to format tables that contain merged cells or other unusual formatting To use a preset table design 1 In your draft select a table to modify or place the insertion point in any cell in the table...

Page 126: ...erform a more complicated table sort based on the contents of two columns Note You cannot sort on a column that contains merged cells To sort a table 1 In your draft select the table to sort or place...

Page 127: ...e sure it works This chapter contains the following sections Creating text and image links on page 127 Setting the advanced linking options on page 137 Editing links on page 142 Testing links on page...

Page 128: ...n about linking to a page that is not a current draft or was not recently published see Linking to a page on your website or on another website on page 131 To create a link to a draft or recently publ...

Page 129: ...tribute lets you create the new page and link to it before you add content to the page The preferred way to add a new page to your website is to create a link and the new page at the same time and the...

Page 130: ...then opens the new page in the Contribute editor To return to the draft where you added the link click the draft title in the Pages panel Note Contribute automatically saves the new page in the same f...

Page 131: ...n page 128 To create a link to a page on your website or on another website 1 In your draft do one of the following to indicate where the link will appear Place the insertion point in the draft Select...

Page 132: ...ess you specified in the visitor s default e mail application For example you might create the text link Contact us about our new products When a visitor clicks the link Contribute starts the visitor...

Page 133: ...n page 129 Linking to a page on your website or on another website on page 131 Linking to a file on your computer To add content that you have saved on your computer to your website create a link on a...

Page 134: ...ink to a file on your computer using the Insert Link dialog box 1 In your draft do one of the following to indicate where you want the link to appear Place the insertion point in the draft Select text...

Page 135: ...h component Breeze Manager is a web application that is your access and control point for the other three components In Breeze Manager content which includes any files used in training meetings and so...

Page 136: ...g box appears enter your Breeze server URL and user information and then click OK The Select Breeze Account dialog box appears if you have multiple Breeze accounts 4 If the Select Breeze Account dialo...

Page 137: ...ction of the Insert Link dialog box Use this HREF text box to alter the URL that Contribute places in the page s HTML Note If the page is new you ll see new appended to the end of the URL Contribute r...

Page 138: ...n existing link on page 139 Setting a target for a new link You can specify the target for a link when you create the link To create a new link with a target 1 In your draft create a link see Creating...

Page 139: ...window Note If the page you re linking from was in a frame a list of frame names appears here if you choose a frame or type a frame name the linked page appears in that frame when the website visitor...

Page 140: ...invisible elements off again select Edit Preferences and then select Invisible Elements Related topics Editing section anchors on page 142 Linking to a section anchor You can link to a section anchor...

Page 141: ...then select Link Properties The Insert Link dialog box appears 3 Click the Advanced button Windows or the expander arrow Macintosh to expand the dialog box if it is not already expanded 4 Select a nam...

Page 142: ...Properties The Edit Section Anchor dialog box appears 2 Change the anchor name The name cannot begin with a number and cannot contain any spaces You cannot have two anchors with the same name on a we...

Page 143: ...remove the link from your text or image To remove a link 1 In your draft select the link you want to remove 2 Do one of the following Select Format Remove Link Right click Windows or Control click Mac...

Page 144: ...rget for your page on page 138 4 Click OK Related topics Changing link text and destination on page 142 Removing a link on page 143 Testing links Contribute enables you to preview a temporary copy of...

Page 145: ...ing pages with frames in Dreamweaver see Dreamweaver Help Help Using Dreamweaver This chapter contains the following sections About frames on page 145 Editing frame content on page 147 Saving and publ...

Page 146: ...that initially appears in each frame A frame is an organizational element of a frameset page It s easy to think of the page that s currently displayed in a frame as an integral part of the frame but...

Page 147: ...age in a frameset you can indicate a target frame for the page you re linking to The frameset designer should have given each frame a name so that you can select specific frames as targets You can als...

Page 148: ...edit not the frameset Publishing a page that appears in a frameset is the same as publishing a page that isn t in a frameset Because you do not actually alter the frameset page you do not need to pub...

Page 149: ...ink that opens a new page in another frame and then click Edit A draft for the frame you selected appears in the Contribute editor 3 Place the insertion point in your draft where you want the link to...

Page 150: ...your draft Note If you created a link to a new page the new page draft appears and you need to return to the draft where you added the link 9 Click Publish The frame page appears with updated content...

Page 151: ...ing page and then publish it as a new page without altering the original page If the draft you re publishing is a new page that was not on your website Contribute adds it to your website For new pages...

Page 152: ...mple suppose you roll back from version C of a page to version A and you used Contribute to edit an image in version B When you roll back to version A you will not see the current version of the image...

Page 153: ...xisting page on your website with a page that has the same filename delete the existing page on your website see Deleting a web page on page 55 and then publish the replacement page If you do not have...

Page 154: ...u can create a link to the page at the same time that you create the page For more information see Linking to a new page on page 129 To publish a new page 1 In the new page draft you re editing click...

Page 155: ...ure in other applications For example suppose you open the product page for men s cargo pants and start updating the page with information about women s cargo pants Then you realize that you forgot to...

Page 156: ...location on your website Note Contribute automatically saves the file with the same name as the page title For information about options in the dialog box click the Help button 5 Click Publish or Nex...

Page 157: ...nd the file for review For more information see Sending a file for review from your computer on page 44 The Select File dialog box appears 2 Select the file you want to add to the website and then cli...

Page 158: ...nts to a website on page 71 Replacing a file on your website You can replace a file on your website with a file on your computer For example suppose you post the quarterly earnings spreadsheet on your...

Page 159: ...and then click OK Contribute replaces the existing file on your website with the file from your computer Tip Use Contribute to edit this file after you publish Changes you make to the original file on...

Page 160: ...place the file option and then click OK Contribute publishes the file from your computer and updates the link in the draft to replace the old file with the new file from your computer Tip Use Contribu...

Page 161: ...administrator s setting Contribute displays the page in the Preview section 4 If the page you selected is the one you want to publish click the Roll Back button If the page is not the one you want to...

Page 162: ...162 Chapter 11 Publishing Your Page...

Page 163: ...distribute site connections for users help contributors get started using Contribute and manage the website s settings and user permissions This part contains the following chapters Chapter 12 Creati...

Page 164: ......

Page 165: ...to connect to a website on page 168 Creating a Contribute website connection on page 169 Enabling and Disabling CPS for a website on page 171 Becoming an administrator of an existing Contribute websi...

Page 166: ...he server sends index2 htm to the browser If neither of those index pages is available the server sends the 404error htm page to the browser Secondary pages such as these often provide an alternate en...

Page 167: ...aliases pointing to that address In this configuration the web server differentiates the page request based on the web address serving different pages to the different addresses IP based virtual serv...

Page 168: ...ion key varies depending on the type of user model you ve chosen to manage your website If you re letting users connect to a site by manually entering connection information or by using a connection k...

Page 169: ...ay need to connect to the website using FTP to transfer files from a remote location across the Internet to your website for example if you don t have a local network connection to the website If you...

Page 170: ...nd click Done Windows or Finish Macintosh to complete the connection Contribute creates a connection to the website After Contribute has successfully created a connection to the website the Connection...

Page 171: ...nt to create a connection to a subfolder of your Mac website you should let Contribute complete the path information and then edit the path to the desired folder 1 Select Contribute My Connections Mac...

Page 172: ...our website 1 Start Contribute 2 Select Edit Administer Websites Windows or Contribute Administer Websites Macintosh and then select the website you want to administer from the submenu The Administer...

Page 173: ...connected to the website will not be able to connect until you re enable CPS Contribute does not remove the administrative settings file for the website when you disable CPS so roles and permissions...

Page 174: ...CPS Console Help When you disable the User Directory service users who were connected to the website will not be able to connect until you send them connection keys with new connection information To...

Page 175: ...ction key on page 227 To become the website administrator of a Contribute website 1 Select Edit My Connections Windows or Contribute My Connections Macintosh to display the My Connections dialog box w...

Page 176: ...cify how Contribute interacts with your website as well as letting you manage users You can set settings that affect the whole website such as the administrator s contact or password information the n...

Page 177: ...ex page filenames on page 180 Removing index page filenames on page 182 Specifying alternate website addresses on page 182 Specifying a guard page on page 184 Enabling compatibility with older version...

Page 178: ...the administrator s password You can change the password used by the administrator To change the administrator password 1 Select Edit Administer Websites Windows or Contribute Administer Websites Maci...

Page 179: ...ord and then click OK Assigning an administrator to a site and assigning a password for the administrative account are optional For more information see Becoming an administrator of an existing Contri...

Page 180: ...site you want to administer from the submenu 2 Do one of the following If the Administrator Password dialog box appears enter the administrator password and click OK If the website has no administrato...

Page 181: ...e Web Server category on the left side of the dialog box and click the Index Files tab The Index Files panel appears 4 Click the Add button The Add or Edit Index Filename dialog box appears 5 Enter an...

Page 182: ...rs 3 Select the Web Server category on the left side of the dialog box and click the Index Files tab The Index Files panel appears 4 Select the filename you want to remove from the Index files list No...

Page 183: ...ng a password for the administrative account are optional For more information see Becoming an administrator of an existing Contribute website on page 175 The Administer Website dialog box appears 3 S...

Page 184: ...as an index page for the site is set as the guard page By placing a copy of the website s index page in a folder Contribute can redirect users to the home page of the website 5 When you have specified...

Page 185: ...nection keys for websites Using the Export Connection Wizard Windows or Export Connection Assistant Macintosh you can easily set up connections to websites for other users by sending them a connection...

Page 186: ...you want to administer from the submenu 2 Do one of the following If the website has no administrator click Yes when a dialog box asks whether you want to become the website administrator Then enter...

Page 187: ...leting the wizard or assistant a new connection key file is created for the user assigning them to a new role You can e mail the connection key file to the user or save the file to your computer 7 Sel...

Page 188: ...Directory service of Contribute Publishing Server CPS enables you to add users from your organization s LDAP or Active Directory service Note To add users to sites managed by CPS you must have enable...

Page 189: ...ail to users to send an e mail to the users you ve added to the role Tip You can also have users type connect server domain name where server domain name is the name of the server where CPS is install...

Page 190: ...nfirm an administrator password for the website and click OK The Administer Website dialog box appears 2 Select the Users and Roles category The Users and Roles panel of the Administer Website dialog...

Page 191: ...fy it from other website connections you might maintain Removing website connections on page 193 You can delete an obsolete website connection from Contribute Disabling website connections on page 194...

Page 192: ...ettings and verified that they are correct you will need to send a connection file to users containing the new connection setting information To edit a website connection for a website managed by CPS...

Page 193: ...Close to save your changes and close the My Connections dialog box Related topics Editing website connections on page 191 Disabling website connections on page 194 Enabling a website connection on pa...

Page 194: ...end connection keys with new connection information to users 8 Click Close to close the Administer Website dialog box In the My Connections dialog box the website connection no longer appears in your...

Page 195: ...pears informing you that the connection has been disabled Click OK to verify that this is the connection you want to disable If you have inadvertently disabled the wrong connection you can re enable t...

Page 196: ...enable any website connection 1 Select Edit My Connections Windows or Contribute My Connections Macintosh The My Connections dialog box appears 2 Select the website connection you want to enable from...

Page 197: ...access to the level of typographic control as a role You assign the roles you create to Contribute users which determines the degree to which a specific user can modify a site s content Contribute has...

Page 198: ...gs on page 209 New Pages specifies whether Contribute users can create new blank pages and which if any Macromedia Dreamweaver MX templates they can use to create new pages You can also specify which...

Page 199: ...the Writer role To create a new role 1 Select Edit Administer Websites Windows or Contribute Administer Websites Macintosh and then select the website you want to administer from the submenu If the we...

Page 200: ...er Website dialog box 8 To create additional roles repeat steps 4 through 7 for each role you want to add 9 Select another administrative category to modify or click Close to apply your changes and ex...

Page 201: ...o edit settings for a Contribute role 1 Select Edit Administer Websites Windows or Contribute Administer Websites Macintosh and then select the website you want to administer from the submenu If the A...

Page 202: ...ory to modify For more information about the role settings you can modify in a specific category see the following sections Setting general role settings on page 203 Setting folder and file access set...

Page 203: ...to apply your changes and exit the Administer Website dialog box Related topics Understanding roles on page 197 Setting general role settings The General category lets you specify a starting home page...

Page 204: ...g of documents You might need to create a specific role with this permission enabled Users without draft publishing and deleting permissions can only send drafts for review or edit drafts in the revie...

Page 205: ...pecific folders within the website or to allow users to access all the folders within the defined website To define folder access settings 1 Open the Edit Role Name Settings dialog box if it s not alr...

Page 206: ...dit only those pages that are in the folder labeled marketing click the marketing folder The access path will appear as http www mysite com marketing The Choose Folder dialog box closes and the select...

Page 207: ...3 Select Allow users to delete files they have permission to edit 4 You can also choose to remove any rollback files associated with a page by selecting Remove rollback versions on delete Carefully c...

Page 208: ...ors are and what page editing capabilities they require 3 Change options in the following sections as necessary The General editing restrictions section lets you specify what kinds of changes users ca...

Page 209: ...ategory on the left side of the dialog box 3 Select a style setting from the Style support pop up menu The style and font options vary based on what option you select from the pop up menu The Style Su...

Page 210: ...or you can create individual CSS style sheets for each role and select them as the CSS styles to use for that role To limit the number of available CSS styles 1 Open the Edit Role Name Settings dialo...

Page 211: ...create carefully consider the look and feel of the website In many cases it may be best to constrain users either to use copies of existing pages or to use only Dreamweaver templates if they are avai...

Page 212: ...to a page For more information about options in this dialog box click the Help button in the dialog box 4 Select another role settings category to modify or click OK to apply your changes Setting opt...

Page 213: ...n about options in this dialog box click the Help button in the dialog box 4 Select another role settings category to modify or click OK to apply your changes Setting options for shared assets Contrib...

Page 214: ...our list You can remove shared assets from individual lists for specific roles or from one list that applies to the entire website Change shared asset properties Properties include the name used to re...

Page 215: ...To add a shared asset click the Add button and then select Image Library Item or Flash Tip You can Shift click to select multiple assets To delete a shared asset select an asset in the pane and then...

Page 216: ...derstanding the draft review process on page 37 To view drafts in the drafts review process 1 Select Edit Administer Websites Manage Sent Drafts The Manage Sent Drafts dialog box appears 2 Do any of t...

Page 217: ...s from templates on page 225 Problems administering Contribute on page 226 Using Contribute with dynamic pages on page 230 Problems installing Contribute Contribute is designed to function properly wh...

Page 218: ...appears even though you have an active network connection This sometimes occurs when Contribute is installed on a computer with other applications that regularly access the network Click OK to close...

Page 219: ...f the user s role is deleted or changed by the administrator or if the user created the connection he or she can start the Connection Wizard Windows or Connection Assistant Macintosh to create a new c...

Page 220: ...P using the web address you provided If Contribute succeeds in locating the temporary file the paths match and the Connection Wizard creates the connection If the paths don t match the Connection Wiza...

Page 221: ...cation and attempt to log in again or contact your administrator to unlock the account if it has been locked Problems editing a page The following sections describe problems you may encounter when edi...

Page 222: ...tion supplied with the server operating system The specified URL may point to a directory listing and not to a specific page Click a page to display it and navigate to the page you want to edit When y...

Page 223: ...and asking whether you want to become the administrator for the website Click Yes to become the website administrator 5 You are asked to enter an administrator password Enter and confirm the new pass...

Page 224: ...the message area under the toolbar Copy the web address URL for the draft that appears in the browser window and paste the address in an e mail message to send to reviewers Problems publishing a page...

Page 225: ...the New Page dialog box to download templates If this fails to fix the problem Ensure that they have been properly downloaded from the server Sometimes the person downloading the templates clicks Can...

Page 226: ...led For more information see Enabling a website connection on page 196 You forgot the administrator role password If you forget the password assigned to the Contribute administrator role you can reset...

Page 227: ...ur e mail application A web page is inadvertently deleted If a user inadvertently deletes a web page from the web server you can recreate the page from the rollback copies maintained on the web server...

Page 228: ...rly When you start Contribute it establishes a connection to each website connection you have defined and maintains an open and active connection during the time the application is running If you have...

Page 229: ...h a page A user who no longer works for your organization has left a file in a locked state on the server A web administrator or other web professional has locked checked out the page using Dreamweave...

Page 230: ...ple you can create a template that includes ColdFusion tags for initialization includes counters and dynamic data elements Users can also copy existing dynamic pages In either case as the Contribute w...

Page 231: ...210 By default Contribute is set to allow unrestricted editing of non template pages and to protect scripts and forms from being edited If you deselect the option that protects forms and scripts user...

Page 232: ...232 Chapter 14 Troubleshooting...

Page 233: ...PART III Appendixes This part contains the following appendixes Appendix A Windows Keyboard Shortcuts on page 235 Appendix B Macintosh Keyboard Shortcuts on page 241 PART III...

Page 234: ......

Page 235: ...table lists the keyboard shortcuts for performing Edit menu actions in Contribute Action Shortcut Create a new page Control N Open a file on your computer Control O Close draft Control W Edit page Co...

Page 236: ...ol Shift V Clear Delete Select all Control A Find Control F Action Shortcut Open or close sidebar F4 Open Draft Console Control Shift D Open the browser Control Shift B Back Alt Left Forward Alt Right...

Page 237: ...text Control U Set left alignment Control Alt Shift L Set center alignment Control Alt Shift C Set right alignment Control Alt Shift R Set justified alignment Control Alt Shift J Indent a paragraph C...

Page 238: ...t to another place in the page Drag selected item to new location Select a word Double click the word Select a paragraph Triple click a word in the paragraph Indent paragraph Control Alt Outdent parag...

Page 239: ...Getting help 239 Getting help The following table lists the keyboard shortcuts for accessing the online help system in Contribute Action Shortcut Open online help F1 Open the Start Page Alt Home...

Page 240: ...240 Appendix A Windows Keyboard Shortcuts...

Page 241: ...wing table lists the keyboard shortcuts for performing Edit menu actions in Contribute Action Shortcut Create a new page Command N Open a file on your computer Command O Close draft Command W Edit pag...

Page 242: ...nd Shift V Clear Delete Select all Command A Find Command F Action Shortcut Open the browser Command Shift B Open Draft Console Command Shift D Back Option Left Forward Option Right Refresh browser Co...

Page 243: ...ected text Command U Set left alignment Command Option Shift L Set center alignment Command Option Shift C Set right alignment Command Option Shift R Set justified alignment Command Option Shift J Ind...

Page 244: ...er Insert a space Spacebar Insert a non breaking space Command Shift Space Move text or object to another place in the page Drag selected item to new location Select a word Double click the word Selec...

Page 245: ...mages 245 Working with images The following table lists the keyboard shortcuts for performing image actions in Contribute Action Shortcut Insert an image Command Option I Change image properties Doubl...

Page 246: ...246 Appendix B Macintosh Keyboard Shortcuts...

Page 247: ...text color 81 text highlighting 81 autoplaying Flash movies SWF files 105 B bold applying to text 80 bookmarks adding to a folder 29 deleting 29 deleting a bookmarks folder 29 organizing 29 viewing 2...

Page 248: ...iting toolbar 23 installing 16 Pages panel 24 preferences 30 setup requirements 16 sidebar 24 starter web pages 60 Support Center 13 text formatting toolbar 23 toolbars 22 using 15 workflow 15 workspa...

Page 249: ...ssets 96 duplicating pages 59 dynamic pages code protecting 230 static content editing in 231 E e mail attachment connection key 17 e mail links 132 e mail review process 37 38 publishing or canceling...

Page 250: ...izontal rule working with 107 How Do I panel 24 HTML paragraph spacing 208 styles about 73 I images adding to a web page 93 adding to page by dragging 95 borders adding and adjusting 97 brightness adj...

Page 251: ...ter 133 to Breeze library items 135 to Microsoft documents 71 to send e mail 132 list properties 87 lists and sublists creating 85 locked template regions clicking in 48 logging in to a Breeze account...

Page 252: ...ling dictionary 88 port numbers 167 preferences setting 30 previewing a page in the browser 152 printing 55 printing FlashPaper SWF files properties bulleted list 87 Flash movies SWF files 105 Google...

Page 253: ...naming 79 SWF files 58 switching from browsing to editing 25 editing to browsing 25 working online to offline 50 T table 122 table cells copying 117 cutting and pasting 117 merging 120 pasting 118 sel...

Page 254: ...User Directory service adding users to a website 188 disabling 174 users connecting to a website 17 connecting to a website managed by CPS 189 using Contribute 15 V viewing bookmarks list 28 comments...

Page 255: ...disabling User Directory service for 174 editing connection information for 191 enabling connections to 196 managing connections to 190 removing connections to 193 renaming connections to 193 wizards...

Page 256: ...256 Index...

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