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MACROMEDIA BREEZE PRESENTER, Manual

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17

CHAPTER 2

Editing Breeze Presenter Presentations

After you have created a presentation, you can use Breeze Presenter to edit your work quite easily. 
Normally, you will probably create a presentation, preview the presentation locally, edit the 
presentation to make it just right, and publish the presentation to Breeze. 

This chapter contains the following topics:

•

“Changing the presentation title” on page 17

•

“Adding a presentation summary” on page 17

•

“Changing slide properties” on page 18

•

“Adding and editing presenters” on page 21

•

“Adding attachments to presentations” on page 23

•

“Using animation, image, and Flash (SWF) files” on page 26

Changing the presentation title

You can change the presentation title at any time. The title appears in the Breeze Presenter viewer. 

To change the presentation title:

1.

In PowerPoint, open a presentation (PPT file).

2.

From the Breeze menu, select Presentation Settings.

3.

Select the Settings tab.

4.

In the Title text box, enter a new name for the presentation.

5.

Click OK.

Adding a presentation summary

A presentation summary is usually a short description of the presentation contents. Adding a 
summary is optional and is a useful organizing tool for presentation authors. The summary 
appears only in the presentation settings of the presentation; it does not appear in the published 
presentation and is not visible to users. 

Note: 

The presentation summary does appear in Breeze Server after a presentation has been 

published to Breeze. Presentation authors can search summaries and see the summary when 
viewing content information.

Summary of Contents for BREEZE PRESENTER

Page 1: ...Breeze Presenter User Guide ...

Page 2: ...n revenue generating broadcast systems terrestrial satellite cable and or other distribution channels streaming applications via Internet intranets and or other networks other content distribution systems pay audio or audio on demand application sand the like or on physical media compact discs digital versatile discs semiconductor chips hard drives memory cards and the like An independent license ...

Page 3: ...eviewing a presentation 14 CHAPTER 2 Editing Breeze Presenter Presentations 17 Changing the presentation title 17 Adding a presentation summary 17 Changing slide properties 18 Adding and editing presenters 21 Adding attachments to presentations 23 Using animation image and Flash SWF files 26 CHAPTER 3 Working with Audio 29 About audio recording equipment 30 About recording audio 31 Setting audio r...

Page 4: ...mes in presentations 69 Using PowerPoint templates for Breeze Presenter 76 Adding a logo 77 Including slide notes in presentations 78 Automatically playing a presentation 80 Looping a presentation 81 Changing slide display timing 81 CHAPTER 6 Working with Breeze Servers 83 About Macromedia Breeze 83 Accessing your Breeze account 84 Managing the Breeze server publishing list 84 Publishing to a Macr...

Page 5: ...ter has 10 demonstrations that you can watch to learn how to do important tasks The demonstrations are short about 1 2 minutes in length and show tasks such as creating a new presentation adding audio and publishing a presentation to a Breeze server Open the Quick Start Guide ...

Page 6: ...8 Introduction Breeze Presenter Quick Start Guide ...

Page 7: ...isticated quizzes to presentations Breeze Presenter supports six different types of questions that can either be graded or used as surveys You can use branching to guide users through different paths in the presentation based on their answers to quizzes Breeze Presenter provides a simple interface for using a microphone to add audio narration to your presentation In addition you can easily synchro...

Page 8: ...luding audio such as voice over narration quizzes and surveys or Flash files and Flash video without leaving PowerPoint See Recording audio on page 34 and Creating quizzes and questions on page 43 You can import prerecorded audio into a presentation and match the audio to PowerPoint slide animations See Working with Audio on page 29 Publishing Breeze Presenter presentations You publish your presen...

Page 9: ...e Breeze Presenter presentations in Macromedia Breeze Meetings Breeze Events and Breeze Training Publishing to Breeze You can publish your presentation to a Breeze server with a few simple steps Advanced audio editing With the Audio Editor you can edit imported and recorded audio from within Breeze Presenter You don t need a separate audio editing application Slide notes integration You can create...

Page 10: ...an have multiple presenters and you can add customized information for all of them About Macromedia Breeze Breeze is a complete enterprise solution for creating managing and delivering your online presentations web conferencing and rapid e learning Breeze quickly and easily converts existing PowerPoint presentations into valuable assets that employees customers partners investors and suppliers can...

Page 11: ...an also click the Help button in any dialog box The Quick Start movies provide an animated look at important tasks in Breeze Presenter You can access the Quick Start movies from the Start page of Breeze Presenter Help The Macromedia Breeze Presenter User Guide introduces you to the Breeze Presenter program and contains much of the same information as Breeze Presenter Help The Breeze Presenter User...

Page 12: ...nt from the newly added Breeze menu To install Macromedia Breeze Presenter on a Windows computer 1 After you have downloaded the application double click the Breeze Presenter EXE file to install the software 2 Follow the onscreen instructions 3 A Getting Started presentation a PowerPoint file guides you through the steps required to publish your first presentation ...

Page 13: ...owerPoint by using the Breeze menu About the Breeze Presenter workspace Macromedia designed Breeze Presenter for efficiency and ease of use Breeze Presenter has the following two components that work together to help authors create and deliver high quality content for users Breeze Presenter enables authors to create content Breeze Presenter viewer allows users to view and interact with converted B...

Page 14: ...ou can include attachments such as web pages or documents and you can customize themes the look and feel of the presentation viewer for each presentation 4 On your local computer follow the steps for Previewing a presentation on page 14 5 Publish the presentation to a Breeze server You can also burn the presentation to a CD or upload the presentation to the web using a third party FTP software pro...

Page 15: ...d images as attachments Breeze Presenter best practices Macromedia recommends using these best practices to create a great online presentation Design your online presentation based on the bandwidth capabilities of your audience If your audience has fast broadband connections you can create a graphic intensive presentation that includes many animations However if your audience has slower connection...

Page 16: ...presentation and give you the opportunity to experiment with the functionality available in Breeze Presenter 3 Preview the presentation by publishing it locally to your computer For instructions on how to do this see the next section 4 If necessary after previewing return to step 2 and make any changes required 5 When you are finished publish the presentation to a Breeze server For more informatio...

Page 17: ...der The new folder contains all of the presentation files and any audio video image and attachment files that are part of the presentation Theme and presenter information are stored in your Local Settings folder frequently located at C Documents and Settings user name 5 When the conversion is finished click View Output If you click View Output when the conversion is finished the presentation appea...

Page 18: ...16 Chapter 1 Creating Presentations with Breeze Presenter ...

Page 19: ... the presentation title at any time The title appears in the Breeze Presenter viewer To change the presentation title 1 In PowerPoint open a presentation PPT file 2 From the Breeze menu select Presentation Settings 3 Select the Settings tab 4 In the Title text box enter a new name for the presentation 5 Click OK Adding a presentation summary A presentation summary is usually a short description of...

Page 20: ...l of the slides but there are a few slides where another presenter is providing slides or audio narration you can use slide properties to assign the new presenter to the correct slides The following sections describe the slide properties you can change Setting a navigation name Setting slide advance behavior Setting the presenter for a slide Setting a Go to Slide option Adding video to a slide Not...

Page 21: ...y a more descriptive name than the slide title in the final presentation for users For example the first slide in the presentation might have the generic slide title Introduction but you can assign a navigation name such as About Product X To set a navigation name 1 In PowerPoint open a presentation PPT file 2 From the Breeze menu select Slide Properties 3 Select a slide and click Edit 4 In the Na...

Page 22: ...y useful if you have a video of a speaker sometimes called a talking head video Breeze Presenter supports the Flash SWF and Flash Video FLV file formats When video is added to a presentation it appears in the location used for presenter photographs Note Video is added individually to each slide If you have one talking head video file that you need to use for multiple slides split the video into se...

Page 23: ... PPT file 2 From the Breeze menu select Slide Properties 3 Select a slide and click Edit 4 Select Advance by User 5 Click OK twice Adding and editing presenters A presenter is the person who is providing the information in a presentation For example if the subject is software training the likely presenter is an instructor trainer or product manager A single presenter can be assigned to all slides ...

Page 24: ...size for a logo is 148 x 52 pixels 9 Optional Enter an e mail address such as jdoe companyzyxwv com 10 Optional In the Biography text box enter a short biography of the presenter such as professional and educational credentials length of time with company a phone number or job duties 11 If you want to make this presenter the default presenter for all presentations select the Default option 12 Clic...

Page 25: ... job title e mail address or biography 6 Click OK to close the Presenter dialog box 7 Click Close to close the Breeze Presenter Preferences dialog box Deleting a presenter You can delete a presenter and all corresponding information such as the biography and e mail address at any time To delete a presenter 1 In PowerPoint open a presentation PPT file 2 From the Breeze menu select Preferences 3 Sel...

Page 26: ...ble lists common attachment types and what happens when a user clicks the file Attachment type Opens in FlashPaper Default web browser such as Internet Explorer or Mozilla Firefox Microsoft Word document Microsoft Word if installed Microsoft Excel spreadsheet Microsoft Excel if installed Microsoft PowerPoint presentation Microsoft PowerPoint Text TXT file Default text editor such as Notepad or Wor...

Page 27: ...hment such as the name and location at any time Note If you need to edit the attachment contents open the file in the application in which it was created For example if the attachment is a spreadsheet created in Excel and you must change numbers in the spreadsheet open the file in Excel and edit the numbers After editing add the attachment again in Breeze Presenter to incorporate the changes To ed...

Page 28: ...text To edit animation timings 1 In PowerPoint open a presentation PPT file 2 From the Breeze menu select Synchronize Audio 3 In the Synchronize Audio dialog box click Previous or Next if necessary to navigate to the slide containing the audio and animation timing you want to edit 4 Select Change Timings the stopwatch icon to play the audio 5 As the audio plays click Next Animation to set the timi...

Page 29: ...your SWF file Select the SWF file and click Open Breeze Presenter adds the SWF file to the slide 5 Optional If necessary select the file and drag it to a new location on the slide Tip You can preview what the SWF file will look like by viewing the presentation in PowerPoint Slide Show mode In PowerPoint from the View menu select Slide Show Inserting Captivate files Macromedia Captivate is a softwa...

Page 30: ...iewer but cannot be controlled by the viewer playbar 6 Click OK Setting image quality for a presentation Setting image quality is a challenge of balancing quality and file size If you set images to a higher quality the presentation file size can become large Setting images to a lower quality results in a smaller file size You should test different settings to find the best compromise To set image ...

Page 31: ...ze Presenter lets you record your own audio files using some simple equipment or import existing files Imported files can be in WAV or MP3 format If you add a WAV file to a presentation Breeze Presenter automatically converts the WAV file to MP3 format in the generated presentation After you add audio to a presentation you can synchronize the timing with other content such as animations For exampl...

Page 32: ...ound card installed in your computer acts as a digital recorder for audio Microphone If possible you should avoid using the USB microphone packaged with your computer Use a proper professional quality microphone cable and a stand to hold the microphone while you are recording Microphone preamplifier A preamplifier boosts the signal of the microphone The microphone input of your computer s sound ca...

Page 33: ...s on page 32 Editing sound on page 32 Reviewing the presentation on page 32 Setting up audio equipment When you have acquired the necessary audio recording equipment you must set it up properly First plug the microphone into the mixer or stand alone preamplifier and then plug the output of that device into your computer sound card s line in Plug the headphones into your computer Then set the volum...

Page 34: ...e the options available in your software to polish the sound You can add any music or sound effects you require but make sure to save your audio track in the correct format MP3 or WAV files Reviewing the presentation After you have added the audio to the presentation listen to it again You should view the presentation as users normally would Finally it helps to ask others to preview the presentati...

Page 35: ...ice such as a tape deck or stereo amplifier To change the audio input source 1 In PowerPoint open a presentation PPT file 2 From the Breeze menu select Preferences 3 Select the Audio Source tab 4 In the Audio Input Source area select either Microphone or Line in 5 Optional Select the Always Prompt to Set Microphone Level Before Recording option if you want to calibrate the microphone before each r...

Page 36: ...d Audio 3 Calibrate your microphone by following the instructions in the Set Microphone Recording Level dialog box 4 Click OK 5 Click Record Audio to begin recording 6 Speak into the microphone or recording device 7 When you finish click Stop Breeze Presenter converts the audio to MP3 format 8 Click Play to listen to the recording 9 Optional Click Previous or Next to record audio for another slide...

Page 37: ... 1 In PowerPoint open a presentation PPT file 2 From the Breeze menu select Record Audio or Synchronize Audio 3 If necessary select the View script option 4 Click Export Script The Export Scripts dialog box appears 5 Select the scripts to export You can choose the current script all scripts or scripts on specific slides 6 Select an export option You can append scripts to existing PowerPoint notes ...

Page 38: ...n step 3 End of Slide This option adds the silent period to the end of the slide containing the location selected in step 3 7 Click OK Breeze Presenter adds the silent period to the audio file and displays it in waveform 8 To test the audio file with the silence added click Play in the lower left corner of the Audio Editor dialog box Adjusting audio volume You can adjust the volume of audio files ...

Page 39: ...gh noise levels 7 When you finish click OK twice to close all the dialog boxes Editing audio files You can edit the audio in your presentation at any time Using Audio Editor you can listen to an audio file insert silence adjust volume and change a number of other options Use the Audio Editor to edit audio files you record for a presentation or import into a presentation To edit an audio file 1 In ...

Page 40: ...ying time of the presentation if no span of time is selected on the waveform If you have selected a span of time on the waveform this area displays the amount of time selected Scale specifies the scale at which the waveform is displayed To change the scale click Zoom In or Zoom Out 4 When you finish editing the audio file click OK Using the Audio Editor Breeze Presenter lets you edit the timing of...

Page 41: ... are viewing the waveform is shown in the Scale information box in the lower right corner of the dialog box After you have added audio files to your presentation you can use the Audio Editor to cut or copy entire audio files or portions of audio files and paste them in a new location To cut or copy and paste audio In the Audio Editor select a section of an audio file directly on the waveform click...

Page 42: ... Without Audio removes audio files from the presentation before publishing 5 Click Close Previewing audio After you add an audio file to the presentation you can preview the audio to test it A quick way to listen to the audio is by viewing the slide show directly from within the Audio Editor To preview audio 1 In PowerPoint open a presentation PPT file containing audio files 2 From the Breeze menu...

Page 43: ...nk and short answer Create quiz questions that are graded or are survey questions not graded Use branching to customize content in response to user answers Branching provides different paths for correct and incorrect answers You can set branching at the quiz or question level Provide instant feedback to users through separate messages for correct incorrect and incomplete answers Create quizzes tha...

Page 44: ...n your learning management system or Breeze Using quizzes and their default Objective IDs is the best way to coordinate Breeze Presenter presentations with Breeze and content that already exists The Quiz Manager lets you organize all of the quizzes and questions in a presentation When you create a question a new slide is added to your presentation which users will see when they view it The new sli...

Page 45: ...or incorrectly For example you can set one action such as Go to the next slide when a user gives a correct answer and you can set a different action such as Open URL when a user gives an incorrect answer Reporting lets you track student performance with any type of quiz Track the number of attempts log correct and incorrect responses and send pass fail data to Breeze You can also choose to provide...

Page 46: ...its in with your e learning strategy for the presentation For example you can require users to pass the quiz or allow them to skip the quiz 6 Select the settings you want to incorporate into the quiz such as allowing backward movement allowing users to review the quiz and showing a score at the end of the quiz 7 Select the Show Questions in Outline option only if you want the question slide name t...

Page 47: ...e presentation type in unique names for each so they can be distinguished from one another 7 In the Question text box type the multiple choice question exactly as you want it to appear on the slide 8 In the Points text box type in or use the up and down arrows to specify the number of points allocated to this question Assigning points signifies the relative importance of a question Assigning diffe...

Page 48: ...record button will be a Play button To re record audio you must first remove the audio and then select Record Note If a question has an audio clip and an action the audio clip plays and then the specified action takes place Show Correct Message Select this option to provide a text message for users when they supply a correct answer Clear this check box if you don t want to give any feedback for an...

Page 49: ...estion is assigned You can select a different quiz from the pop up menu Objective ID This is a number automatically created when you create a quiz This number is used to report scores from Breeze Presenter presentations that will be tracked in Breeze or a learning management system Interaction ID Accept the default number or type a new number directly into the text box If you want the Breeze Prese...

Page 50: ...oints they are scored equally 9 In the Answers area establish which answer is correct by clicking on the radio button next to True or False 10 In the Type pop up menu select True or False or Yes or No 11 In Numbering use the pop up menu to select an option for how answers are listed on the quiz slide You can choose from uppercase letters lowercase letters or numbers 12 Select the Options tab 13 Op...

Page 51: ...he presentation to a specific slide Open URL advances the presentation to a specific URL on the Internet Enter the URL in the Open URL text box From the pop up menu select the window in which the URL should appear choose from Current or New Current replaces your presentation in the web browser with the URL address you specify New opens the URL address in a new separate window Go to Next Slide Depe...

Page 52: ...ntation Creating a fill in the blank question slide Users answer fill in the blank questions by providing a word or phrase or selecting from a list of possible answers to fill in a blank space within a sentence In Breeze Presenter you can provide a list of words or phrases for users to choose from or have users type in a word or phrase on their own To create a fill in the blank question slide 1 In...

Page 53: ...r Will Select an Answer from the List Below if you want to provide users with a list possible answers from which they can make a selection 12 Click Add and enter a word or phrase that correctly fills in the blank space in the question Click Add and Delete as necessary to create a list of correct answers 13 Optional Select The answer is case sensitive to require that users type in the correct combi...

Page 54: ...presentation to a specific slide Open URL advances the presentation to a specific URL on the Internet Enter the URL in the Open URL text box From the pop up menu select the window in which the URL should appear choose from Current or New Current replaces your presentation in the web browser with the URL address you specify New opens the URL address in a new separate window Go to Next Slide Dependi...

Page 55: ...e presentation Creating a short answer question slide Users answer short answer questions by providing a word phrase or complete sentence as an answer You can also use this as an essay question and grade it within Breeze or gather extended feedback as a survey question To create a short answer question slide 1 In PowerPoint open a presentation PPT file 2 Select the slide before the one where you w...

Page 56: ...ver 14 In the If Correct Answer area set the following options Action Select one of three actions to occur when a user selects the correct answer Go to Next Slide advances the presentation to the next slide and is the default action Go to Slide advances the presentation to a specific slide Open URL advances the presentation to a specific URL on the Internet Enter the URL in the Open URL text box F...

Page 57: ...rect answer Clear this check box if you don t want to give any feedback for an incorrect answer Show Retry Message Select this option to provide a text message for users when they supply an incorrect answer but there are remaining attempts available e g Please try again Show Incomplete Message Select this option to provide a text message for users when they don t supply an answer e g Please select...

Page 58: ...name appears on the question slide in the presentation Tip If you are creating many of the same type of question in a single presentation type in unique names for each so they can be distinguished from one another 7 In the Question text box type the matching question exactly as you want it to appear on the slide For example Match the job titles in column 1 with the correct departments in column 2 ...

Page 59: ...RL text box From the pop up menu select the window in which the URL should appear choose from Current or New Current replaces your presentation in the web browser with the URL address you specify New opens the URL address in a new separate window Go to Next Slide Depending on the option you selected for Action this text box lets you specify an exact destination Play Audio Clip Select this option t...

Page 60: ...g attempts available e g Please try again Show Incomplete Message Select this option to provide a text message for users when they don t supply an answer e g Please select an answer before continuing Note You can edit the default text in the correct error retry and incomplete messages in the Quiz Manager From the Breeze menu select Quiz Manager and click the Default Labels tab 19 Select the Report...

Page 61: ... a question and click Add New Question 5 In the Question Types dialog box select Rating Scale Likert 6 Click Create Survey Question 7 Accept the default text for the Name or type new text directly into the text box The name appears on the question slide in the presentation Tip If you are creating many of the same type of question in a single presentation type in unique names for each so they can b...

Page 62: ... must first remove the audio and then select Record Note If a question has an audio clip and an action the audio clip plays and then the specified action takes place 14 Select the Reporting tab You can accept the default settings or if necessary modify the following options Report Answers This option sends answer information to Breeze or a learning management system Quiz Name of the quiz to which ...

Page 63: ...arning elements For example you can create presentations that are SCORM or AICC compliant for use within a learning management system Reporting options such as what kind of data to collect and how the data is reported are set for a quiz You can however select whether to report interaction data to a learning management system at the quiz level or the question level If the two settings are different...

Page 64: ...he presentation itself no data will be sent to a learning management system and how many individual slides users viewed For example if a presentation contains quizzes two items are reported First if any quiz is assigned a passing score that is greater than 0 when a user completes all quizzes with a passing score a passing grade is reported Second a grade of complete is sent to Breeze when the user...

Page 65: ...m For more information see Customizing learning management system settings on page 67 11 Click OK Setting an e learning pass rate for a quiz When you place quizzes in a presentation you set a pass rate for users The pass rate is a percentage or numeric value that users must reach in order to pass the quizzes For example setting a pass of 80 requires users to get 80 of questions correct in order to...

Page 66: ... answer Feedback messages are set for individual questions so you can choose to include messages in some questions or all questions within a quiz To include or not include feedback message text in a question 1 In PowerPoint open a presentation PPT file 2 From the Breeze menu select Quiz Manager 3 Select a question and click Edit Question 4 Click the Options tab 5 In the If Correct Answer area sele...

Page 67: ...ls the question feedback messages also change for questions that have already been created About using Breeze Presenter presentations with a learning management system Presentations created with Breeze Presenter integrate especially well with the Breeze learning management system but you can use Breeze Presenter presentations with any learning management system If you are going use a presentation ...

Page 68: ...matically added to this text box You can change the title at any time by selecting the text and typing in new text Description Required Text used by the LMS to describe different courses to users A default description based on the name of your Breeze Presenter presentation is automatically added to this text box You can edit the description at any time Version Required The version specifies a numb...

Page 69: ...default save location you can use Windows Explorer to navigate to the SWF file and imsmanifest xml file in My Documents My Breeze Presentations Name of Presentation folder If you published the presentation to a different folder navigate to that location to see the manifest file Editing AICC course structure files CSF If you select the Breeze or AICC option when setting reporting options four AICC ...

Page 70: ... or curriculum are always automatically resumed If the presentation is viewed using the Content tab it is never resumed Escape Version and Session ID This option is selected by default Keep this option selected if you want Breeze Presenter to URL encode escape the version and session ID when sending data to an AICC compliant learning management system This is useful if your learning management sys...

Page 71: ...emes serve as the container for your presentation and let you add static images colors and sound to create dynamic and interactive presentations You can add a theme at any time Try using different themes until you achieve the right look you want You can reuse the same theme for each presentation you create or design new themes The following theme topics are discussed in this chapter Selecting a pr...

Page 72: ...he new theme with a different name For example you can start with the default theme Sage change the font color to dark green and then save the new theme as Sage Modified After you create a custom theme it appears in the Theme name pop up menu and can be used with other presentations To create a custom theme 1 In PowerPoint open a presentation PPT file 2 From the Breeze menu select Theme Editor The...

Page 73: ...ears 3 Click the Text Labels button 4 Click the Language pop up menu and select a language for the text labels Note Breeze presentations detect the language of a user s operating system and automatically display the text labels in the user s native language if their computer s language is set to German French Korean or Japanese Otherwise English text labels appear 5 As necessary change the text la...

Page 74: ...e Font Color Click this color bar to change the color of the text in the theme Background Color Click this color bar to change the color of the background area that appears behind the slides sidebar and toolbar Background Image Click the Browse button to navigate to an image file in JPG format to use as the background The background is the area that appears behind the slides sidebar and toolbar 4 ...

Page 75: ...he Theme Editor dialog box appears 3 In the General Options area on the left select the panes that should appear and deselect the panes you want to hide The theme preview on the right side updates to reflect your choices 4 Click OK Here is an example of a theme with only two panes instead of the default four in the sidebar Setting a default pane for a theme Panes are part of a theme and appear in ...

Page 76: ...t your choices 4 Click OK Choosing a location for the sidebar The sidebar in a theme contains presenter information panes such as Outline and Search and presentation timing information You can position the sidebar on the right default or left side of the theme To choose a location for the sidebar 1 In PowerPoint open a presentation PPT file 2 From the Breeze menu select Theme Editor The Theme Edit...

Page 77: ...tation appears with the toolbar and the sidebar As an alternative you can have the presentation open in full screen mode with only a small modified toolbar appearing in the bottom right corner When the presentation is published using the default setting the toolbar and the sidebar are displayed When the presentation is published using the full screen setting the modified toolbar is displayed ...

Page 78: ... link to a presenter biography Presenter Contact Information Select to include a link to presenter contact information such as a phone number or e mail address Presenter Title Select to include the presenter s title such as Director of Human Resources The theme preview on the right side is updated to reflect your choices 4 Click OK Using PowerPoint templates for Breeze Presenter In Breeze Presente...

Page 79: ...d click Apply 4 To test the design template background with the presentation theme publish your presentation locally and view the results In PowerPoint select Breeze menu Publish Select My Computer and click Publish To use PowerPoint XP templates as slide backgrounds 1 In PowerPoint open a presentation PPT file 2 From the Format menu select Slide Design 3 Select an appropriate template that matche...

Page 80: ...nd click Publish Including slide notes in presentations You can include extra notes about a slide in your final presentation Users view the notes by clicking on the Notes pane in the viewer sidebar Slide notes are a good location for extra information about a slide such as numerical details supporting materials or footnote text You can also use slide notes to communicate with users who do not have...

Page 81: ... in Normal view but cannot see the notes area it might be collapsed Click the separator bar until the pointer changes to allow you to drag the separator bar Drag up to display the notes area To view the notes area move the mouse pointer over the separator bar until an equal sign with two arrows appears then drag up ...

Page 82: ...at a presentation automatically plays when it s opened or you can require that a presenter or user click the Play button in the toolbar to start the presentation To have the presentation automatically play when it s opened 1 In PowerPoint open a presentation PPT file 2 From the Breeze menu select Presentation Settings 3 Click the Settings tab 4 Select Auto Play Presentation on Start If this option...

Page 83: ...on Changing slide display timing You can change the display time for slides without audio By default slides with audio play for the length of the associated audio file This is useful for controlling the overall speed at which presentations without audio play To change slide display timing 1 In PowerPoint open a presentation PPT file 2 From the Breeze menu select Presentation Settings 3 Click the S...

Page 84: ...82 Chapter 5 Designing the Presentation Experience ...

Page 85: ...Breeze Meeting lets you view and participate in a meeting over the Internet in real time Breeze Training lets you participate in online training systems including integrated surveys tracking analysis and course management Breeze Events provides tools to manage the full cycle of an event from registration and qualification of users to post event follow up About Breeze Meeting Breeze Meeting is an o...

Page 86: ...pport information including TechNotes Breeze Presentation tutorials and support program details Check the website often for the latest Breeze support information at www macromedia com go breeze support Breeze Resource Center The Breeze Resource Center helps you quickly get starting using the different features in Breeze Check the website often for the latest Breeze support information at www macro...

Page 87: ...t it in the Publish dialog box Note The server that is highlighted in the publishing list is the one that will be used when you publish to Breeze 8 Click Close After you have added a Breeze server to the publishing list you can edit the server name or URL at any time To edit a Breeze server in the publishing list 1 In PowerPoint open a presentation PPT file 2 From the Breeze menu select Preference...

Page 88: ...n to a Breeze server is to select the server the server from the publishing list to which you want to publish To select a server from the publishing list 1 In PowerPoint open a presentation PPT file 2 From the Breeze menu select Publish 3 On the left side of the Publish dialog box select Breeze Server 4 Check that the information listed under Breeze Server is correct If the information is not corr...

Page 89: ...e If you have already published the presentation to the server you are prompted to save over the previous version or to save the presentation to a new location To select a save location in Breeze for a presentation 1 In the Set Presentation Location dialog box navigate to the folder within your Breeze Account library in which to store the presentation To open a folder and display its contents clic...

Page 90: ...ation Setting permissions The final step in the publishing process is to set permissions for the presentation This establishes who is able to view the presentation You have a several options available To set permissions for the presentation 1 In the Set Permissions dialog box select a permission setting The default permission setting is Same as Parent Folder If you select this option the presentat...

Page 91: ...esentation file into the meeting from the Content library or directly from your computer When viewing the presentation in Breeze you have complete control over the screen side slide navigation and audio Note Macromedia recommends adding presentations to Breeze Meeting from the Content library Presentations uploaded directly from your computer and into a Breeze Meeting do not support some Breeze Pr...

Page 92: ...To add a zipped presentation from your computer to a Breeze meeting 1 In Breeze Presenter publish your presentation locally and select the Zip files Output Option To do this click the Breeze menu select Publish click My Computer select the Zip file option and click Publish 2 Open your web browser and navigate to your Breeze server 3 Log in using your login name and password 4 Click the Meetings ta...

Page 93: ...er interactions with the questions are fully tracked by the Breeze server as part of the meeting s reports The following topics are discussed in this section Breeze presentation layout on page 91 Using the presentation Outline pane on page 92 Using the presentation Thumb pane on page 93 Viewing presentation slide notes on page 93 Using the presentation search feature on page 94 Using the presentat...

Page 94: ...ations have an Outline pane on the sidebar The Outline pane lists the title and duration of each slide You can use the Outline pane to display information and to move to a specific slide in the presentation To view the Outline pane Click the Outline pane in the sidebar on the right side The Outline pane contains the following features The current slide is highlighted with a glow color This color c...

Page 95: ...ns directly from your computer and into a Breeze meeting the Thumb pane is not displayed Macromedia recommends adding presentations to Breeze Meeting from the Content library To view the Thumb pane Click the Thumb pane in the sidebar on the right side The Thumb pane contains the following features The current slide is highlighted with a glow color This color can be changed in the theme The entire ...

Page 96: ...e Users can use the Search pane if you have included it in your theme to find specific text in a presentation For example in a presentation that serves as a company human resources handbook a user might search for the word vacation to find text about vacation leave policies To view and use the Search pane 1 Click the Search pane in the sidebar on the right side 2 Type the text to search for direct...

Page 97: ...e 2 out of 10 Status shows the status of the current slide such as Playing Stopped No audio or Presentation complete Time shows the current slide time and the total slide time as the slide plays for example 00 02 00 05 Audio volume shows the volume level that is set for the slide Attachments displays a small window showing any attachments for example documents spreadsheets images URL addresses and...

Page 98: ...o the next slide by using the presentation toolbar Click the Next slide button in the presentation toolbar To move to the next slide by using the presentation Outline or Thumb pane Click the title of a slide in the presentation Outline or Thumb pane Navigating within the current slide You can control the following options from within a slide Pause and resume slide playback Move to a specific locat...

Page 99: ...n use Breeze Presenter presentations within Breeze Training courses This enables you to quickly create e Learning courses for formal assessments compliance training or information sharing The new curriculum feature allows you to make your presentations part of a learning path Quiz and survey results are tracked on a user by user and question by question basis The results data can be viewed in Bree...

Page 100: ...ning management systems LMS Breeze Presenter lets you use presentations with any SCORM or AICC compliant LMS Use the Reporting tab in the Breeze Presenter Quiz Manager to choose the correct reporting settings for the LMS and to create a content package that can be uploaded to the LMS ...

Page 101: ...resentation smoothly In Flash set the maximum canvas size to 720 x 540 pixels Don t use _root or absolute movie clip references Use relative paths in the MovieClip object references not _root The SWF file you want to embed must not attempt to make any changes outside its own file Therefore the code cannot refer to the following variables _level _global or stage Controlling inserted SWF files If yo...

Page 102: ...er 7 Troubleshooting 5 Select the Controlled by Presentation Playbar option You will now be able to control the selected Flash file by using the Breeze Presenter playbar in the published presentation 6 Click OK ...

Page 103: ...ibrary 89 presentation toolbar in 95 searching presentations in 94 viewing presentations full screen 95 viewing presentations in 91 Breeze Events 97 Breeze meetings 89 Breeze servers accessing 84 logging in to 87 manifest file 65 permissions 88 presentation information 88 publishing list 84 publishing location 87 publishing presentations to 86 selecting 86 Breeze Training 97 C calibrating micropho...

Page 104: ...arning Management Systems logos adding to presentations 77 looping presentations 81 M Macromedia Breeze Resource Center 9 manifest files 65 manuals for Breeze Presenter 9 master slides 42 matching questions 56 microphones about 30 calibrating 33 setting as input source 33 Microsoft Excel spreadsheets 24 Microsoft Word documents 24 MP3 files 29 multiple choice questions 45 music See Audio muting au...

Page 105: ...1 branching 43 creating 42 44 deleting question slides 61 feedback messages 64 fill in the blank 50 likert 59 manifest file 65 matching 56 messages 64 multiple choice 45 output options 61 pass rate 63 questions 42 43 rating scale 59 reporting scores 62 scoring display 64 SCORM 61 short answer 53 slide order 61 tips for creating 43 true or false 47 R rating scale questions 59 recording audio calibr...

Page 106: ...T talking head video 20 35 technical support 84 text files attaching 24 themes about 69 colors 72 custom 70 deleting 72 full screen option 75 panes 73 presenter options 76 selecting 70 sidebar location 74 text labels 71 Thumb pane 19 93 timing audio and animations 26 slides 81 title slide 13 title presentation 17 toolbar about 95 colors 72 pausing after animations 26 playing presentations 80 showi...

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