LM DTS Reader User Manual Download Page 2

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This manual is valid for:

LM DTS

Tray Reader

LM DTS

Unit Reader

LM Dental Tracking System™ Tray and Unit Reader Software version 8.2.0 or higher.
LM Dental Tracking System™ Server version 8.3.0 or higher.

Manufacturer, Marketing and Sales

Dental

™

LM-Instruments Oy | Norrbyn rantatie 8, FI-21600 Parainen, Finland

Tel. +358 2 4546 400 |

[email protected]

www.lm-dental.com

www.dentaltracking.com

Pat. www.lm-dental.com/patents

Copyright

Copyright 2018 - 2020 LM-Instruments Oy. All rights reserved. The contents of this manual may be changed
without notice. No part of this manual may be reproduced in any form or by any means without permission in
writing from LM-Instruments Oy.

Summary of Contents for DTS Reader

Page 1: ...User Manual LM Dental Tracking System Reader ...

Page 2: ... Sales LMDental LM Instruments Oy Norrbyn rantatie 8 FI 21600 Parainen Finland Tel 358 2 4546 400 info lm dental com www lm dental com www dentaltracking com Pat www lm dental com patents Copyright Copyright 2018 2020 LM Instruments Oy All rights reserved The contents of this manual may be changed without notice No part of this manual may be reproduced in any form or by any means without permissio...

Page 3: ... reader 16 4 4 WIFI and server setup 19 4 5 Reader device info 20 5 USING THE READER 22 5 1 First time use 22 5 2 Normal use 22 5 3 Technical references 24 5 4 Type Tag Logs 25 5 5 Information search 25 5 6 Reading articles with an auxiliary device connected to the reader 26 5 7 Reader HID mode use and adding new instruments and materials through the server 26 5 8 Registering the new items 28 5 9 ...

Page 4: ...cking of individual asset and its use LM DTSTM Tray Reader is intended to use to read and record activity for groups of assets like cassette of instruments or group of materials Therefore these are usually located in a hallway or a room describing the location where you want to record your activity The tray readers are configured through the server and they support single or multiple activities de...

Page 5: ... this manual are for the user and those should be followed to maintain safe and efficient use of the product Other manuals Other essential manuals are either abbreviated in this manual or delivered separately If there are any manuals missing which you feel are necessary for the operation or maintenance of the device please contact LM DTS Support ...

Page 6: ...ple not following the mandatory action specified by the supplementary sign Carrying out the mandatory action specified by the supplementary sign 2 2 General safety instructions for the reader Warnings Keep all metal articles including metal tray shelf above the reader away from the LM DTSTM Reader as they will reflect the radio signals leading to reading of unwanted tags for all articles nearby Ke...

Page 7: ...ry actions System is not used for medical treatment decisions Basic recommendation is that the reader is on all the time However the user may turn it off before transportation Device is not intended for use in conjunction with flammable agents or anesthetics Turning on the LM DTSTM Reader takes up to 30 s and display is black during startup A warning that the LM DTSTM Reader should not be used adj...

Page 8: ... at a distance of 20 cm or greater between the human body and the device antenna For your safety this minimum distance should be maintained while using the equipment 2 4 Safety considerations for the LM DTSTM Reader Installation and usage must comply with all safety instructions and warnings in this manual Installation and usage must also follow all applicable local or national statutory requireme...

Page 9: ...y LM Instruments Oy the protection provided by the equipment may be impaired Any software installations to LM DTSTM Reader are strictly forbidden without the manufacturer s written permission 2 7 Disposal of the LM DTS Reader Please follow local regulations for disposal Use the return and collection systems available in your country for the disposal of this product The equipment can also be return...

Page 10: ...ray Reader package LM DTSTM Tray Reader delivery package contains a tray reader with loose blue washable silicone mat and power supply unit with area specific AC adapter Contents of the LM DTSTM Tray Reader package 1 Silicone mat 2 Reader 3 Power Supply Unit with area specific AC adapter ...

Page 11: ...nit Reader package LM DTSTM Unit Reader delivery package contains a unit reader and power supply unit with area specific AC adapter Contents of the LM DTSTM Unit Reader package 1 Reader 2 Power Supply Unit with area specific AC adapter ...

Page 12: ...ce cable 7 Power source cable port 3 Ethernet cable e g UTP CAT5 cable 8 USB Host port type A only high speed USB 2 0 cable may be used 4 Data sticker see chapter 11 Technical data 9 HID port Mini B only high speed USB 2 0 cable may be used 5 Mounting screw holes Note There is also the warranty seal on the backside of the reader If this seal is broken the warranty is no longer valid ...

Page 13: ...ction ports can be found on side of the reader under the cover LM DTSTM unit reader s connection ports 1 Slots for wall mounting bracket 2 USB Host port type A only high speed USB 2 0 cable may be used 3 Power source cable port 4 HID port Mini B only high speed USB 2 0 cable may be used ...

Page 14: ... so that the unit reader is positioned horizontally or vertically The tray reader Determine the position of the reader on the wall and mark the screw positions For the average person the recommended height for the screw is 2000 mm from the floor Use 6 mm pan headed screws Ensure the screws are securely fastened to the wall Mount the reader on the screws Admin user can flip the display for wall ins...

Page 15: ...ctive ground Connect the DTS Reader to AC power 110 V 230 V via the power cable or the Power over Ethernet PoE cable PoE only available in LM DTSTM Tray reader not supported in Prod Code 70010 After connecting the power check that the touch screen is turned on Might take up to 30 s The device starts and establishes a connection with the network automatically AC power ports Ethernet cable port Tray...

Page 16: ...er Touch screen view 1 Back 8 IP address and connection type 2 Settings 9 Server which the reader is connected 3 HID mode 10 Reader software version 4 Info area 11 Main content area 5 Guidance area 12 Organisation 6 User name 13 Connection information 7 Log out ...

Page 17: ...out Back Green back Settings gear HID mode Information Note Help Connection Card User Successful Warning Error Reader Insert articles Remove articles Refresh Instruments Sets Materials Unknown Encounters Container Insert articles Waiting for encounter ...

Page 18: ...ns Rinse Washing machine Autoclaving Maintenance Clinical use Ultrasonic Check in Check out End of life Registering Sharpening Packing Storage in Storage out Transport Overlay exit Example of exit overlay Logging overlay Cleaning Bin out Bin in ...

Page 19: ...r WLAN connection turn on the LM DTSTM Reader by plugging the main plug into power outlet Press the Settings icon located on the upper menu bar of your touch screen Fill the WI FI name Optional security types Contact your IT administrator for local information Fill the WI FI password Press Save to save the WI FI connection settings ...

Page 20: ... when needed Update might start right after first time connection to your server If the WLAN connection has already been saved to reader LM DTS application will be automatically started to login view To login user needs to use a PIN code provided by the system administrator 4 5 Reader device info Press the Open button in Device info row to open the Device info window which displays additional info...

Page 21: ...s from the server and the HW ID which is the device s individual ID Device info contains also MAC address Ethernet or WiFi details MAC address info is needed if you are connecting LM DTS reader into the restricted network Needed details for firewall Server s IP address MAC address and port 443 ...

Page 22: ...ine the activities to the reader from the server You can define up to six activities for the reader To define activities please see the Server user manual for detailed instructions 5 2 Normal use Log in using a PIN code using an RFID card using a PIN code and an RFID card or using a PIN code or an RFID card depending on the selected login policy If RFID is selected as the only login policy you wil...

Page 23: ...activity its name will appear at the top of the display Select your desired activity and place the articles to be read on the reader The reader will read the articles and state their amount If the amount and item description on the left bottom corner are correct press the Send icon If they do not match please see trouble shooting paragraph ...

Page 24: ...anned activity to external system e g patient health system or detailed autoclaving result logs Select the activity and scan Press icon on the reader s screen Scan external ex barcode or QR code with barcode qr code reader Press green icon to confirm technical reference Note Note capital letters are not allowed with the technical references but special characters are Press send Technical reference...

Page 25: ...transactions Check from the Server user manual how to define identifier for the article type Encounter Encounter is the feature to log which articles are used during the patient appointment at the clinic The events can be link to the external patient management system See more information from the Server user manual and or contact LM DTSTM support 5 5 Information search You can use the reader to f...

Page 26: ...liary device for manually entering IDs In order for the auxiliary device to be used as an external reader it must be USB HID compatible 5 7 Reader HID mode use and adding new instruments and materials through the server Tagging the items An RFID Radio Frequency Identification system consists of three components a scanning antenna and transceiver often combined into one reader also known as an inte...

Page 27: ...instrument cassette with a special RFID tag Reader HID mode When the reader is in HID mode it is connected to a computer To connect the reader to the computer you need a cable with one end equipped with a mini usb connection and the other with a usb connection Connect one end of the cable to the reader s mini usb port and the other end to the laptop s usb port Below is shown the mini usb ports of ...

Page 28: ...utton This will close the window and the server will return to the Instruments materials or containers view The added instruments materials or containers will now appear in the list Once this is done you can take the reader out of HID mode and log in to the reader 5 8 Registering the new items A new item with LM instrument information will be registered with the reader by performing a start activi...

Page 29: ...uments through the server You can check to see whether the instrument has been successfully registered by re reading the instrument after completing the first activity Press the information icon to ensure that the instrument is no longer unknown 5 9 Shutting down the reader The device is designed to always be on but if it needs to be powered off it is recommended to shut it down by pressing the Sh...

Page 30: ...eaning You need to just press cleaning activity icon in the reader s screen and it will store logs activity automatically without tag Independent activity Reset set activity Reset set activity will unlink all linkages inside article set and assemble set container instruments and materials Redefine set activity Redefine set activity will change to content of Article set It will remove or add articl...

Page 31: ...nfo view If you have Administrator Supervisor or Forcing user level user rights you can force the scanning result by pressing the Force button If there are any errors a popup screen will appear with the associated errors You can look at the errors in more detail by pressing the detailed view When the details view is pressed you will see the items that have an error in red ...

Page 32: ...Error situations 32 By pressing the red item you will get more information about the error The error can be forced by pressing the yellow force button ...

Page 33: ...reader s info screen which article s are part of the another set and disassemble article s from assembled set or remove article s from your current assembled set Assembled set assembled without assembled set container Assembled set container missing when creating the assembled set Use the assembled set container when creating the assembled set If the assembled set container does not exist create a...

Page 34: ...canning when disassembling Check from the reader s info screen which article s are missing or are not part of the set and try to find the expected article s from the clinic Incomplete template set content Read the correct template set Make sure that the template set which you are scanning contains the correct amount of the specific articles article codes Template sets are defined in template set v...

Page 35: ... You can check from the server or reader s info screen when the sterility has expired Unknown item not registered Article s tag ids are not added to the LM DTSTM yet After the articles has been added to the LM DTSTM from the server UI then scan through the register activity User not allowed to check out more articles User needs to check in or deactivate articles Admin can also unblock edit blockag...

Page 36: ...ror codes Error code 1 DTS Azure Server unavailable Please contact to LM DTSTM Support to fix LM DTSTM server issue Error codes 2 3 or 4 Internal network issues Please contact your IT department to check network connections ...

Page 37: ...he error alert warning Warnings can be acknowledged also with user access rights The reader may issue warning messages concerning maintenance reminders or if no activities were defined Maintenance reminder exceeded Go to maintenance activity to reset maintenance counter No activities defined Check the server configuration ...

Page 38: ... instruments can be used with the silicone mat as well For instructions for maintenance please visit www lm dental com Do not use disinfectants including amines Before use If needed clean the reader and the silicone mat with above mentioned methods Avoid using detergents near connectors however detergents maybe used to clean the display screen Water liquid drops on LM DTSTM Readers display will di...

Page 39: ...ader status will be listed as being disconnected This information will appear under Status The error will be displayed on the server after no more than a two minute delay 9 2 Reading the incorrect amount of the RFID tags In case you face problems getting the correct amount of read tags you can move or shake the cassette slightly to get more robust reading If you constantly get larger amounts than ...

Page 40: ...e range of environmental conditions Storage temperature range Operating temperature range Relative humidity range Altitude Rated pollution degree 0 C to 50 C 10 C to 35 C 10 to 85 2000m II RFID specifications Frequency band 865 6 867 6 MHz ETSI 917 1 926 6 MHz FCC RFID technology EPC Gen2 UHF multi tag reading RFID capability ServoMAX tray DIN13999 184 x 285 mm Power output Max 27dBm EIRP High 23d...

Page 41: ... of IEC 61010 1 A1 including the national deviations for Canada and USA This device complies with Part 15 of the FCC rules Industry Canada s license exempt RSS Standard s and EU Directive 2014 53 EU 1 This device may not cause harmful interference and 2 This device must accept any interference received including interference that may cause undesired operation ...

Page 42: ... have unique RFID tag Check out restriction Restrictive process definition which limits for the articles being checked out by a user group Checkouts within the grace period are not counted towards the limit Container A container is a cassette Use of instrument cassettes provides an efficient and safe way to process sterilize and organize instruments in dental clinic by minimizing manual handling o...

Page 43: ...i reading while a unit reader is meant for reading one article at a time Reading transaction Reading transactions are stored centrally on a server A reading transaction contains for example the information of the date and time of the reading and which activity was performed Server Communicates with the readers Logs activities and e g verifies activity processes All communication is initiated by th...

Page 44: ... the user rights User groups User Reader Can perform normal activities Cannot force the error codes Server Can view information Users view Can only edit own information cannot change user group Forcing user Reader Can force certain process error codes Server Can view information Users view Can only edit own information cannot change user group Supervisor Reader Can force certain process error code...

Page 45: ...pply in respect of damage caused by a negligence of LM when installing the RFID tags to Instruments b RFID tags defective at the time of delivery to end user or c to personal private property or personal injury or death The sole and exclusive remedy under this warranty shall be limited to correct or circumvent the errors or to repair or replacement of defective parts of Products EXW LM s factory p...

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Page 48: ...LMDental LM Instruments Oy Norrbyn rantatie 8 FI 21600 Parainen Finland info lm dental com www lm dental com www dentaltracking com T1770102 0622_5 ...

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