Kyocera Triumph-Adler P-4025w Operation Manual Download

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Sending Faxes > Basic transmission procedure

Basic transmission procedure

Select the [FAX] key.

The base screen for fax appears.

Place the originals.

For placing originals, refer to the following:

Select the transmission method.

There are 2 transmission methods: memory transmission and direct transmission.

Memory transmission:

The original is scanned into memory before communication starts.

Memory transmission is selected by default.

Direct transmission:

The destination is dialed and communication starts before the original is

scanned.

Specify the destination.

Specify the transmission destination.

Selecting the functions.

Select [

Functions Menu

] key, and set transmitting functions that can be used.

Machine’s

Operation Guide

FAX Direct Transmission (page 3-20)

Methods For Entering the Destination (page 3-7)

Fax transmission functions (page 3-15)

Summary of Contents for Triumph-Adler P-4025w

Page 1: ...FAX Operation Guide ...

Page 2: ... Local FAX Number 2 9 FAX Dialing Mode 2 10 ECM TX 2 10 TX Start Speed 2 10 PBX Setting Europe only 2 11 Registering Destinations in the Address Book 2 12 Adding a Destination Address Book 2 12 Adding a Destination on One Touch Key 2 17 3 Sending Faxes 3 1 Basic transmission procedure 3 2 Using redial 3 3 Checking and Editing Destinations 3 4 Checking the Send Status 3 5 Cancelling Memory Transmis...

Page 3: ...n 4 3 Manual Reception 4 4 Flow of manual reception 4 4 Fax reception functions 4 5 Media Type for Print Output 4 6 Reception Date Time 4 7 2 in 1 Print 4 7 Batch Print 4 7 Duplex Printing 4 7 5 Using Convenient Fax Functions 5 1 Forward Settings 5 2 Type of Forwarding Destination 5 2 Setting Forwarding 5 2 Registering Forwarding Destination 5 2 Changing Registration Contents 5 3 Deleting Registra...

Page 4: ...ion 5 35 6 Sending Faxes from PC 6 1 Flow of Network FAX Sending 6 2 Flow of Network FAX Receiving 6 2 Setup 6 3 Installing the FAX Driver 6 4 Uninstalling the FAX Driver 6 7 Basic Transmission 6 8 Configuring the Driver Default Settings 6 11 Default Settings Dialog Box 6 12 Changing Transmit Settings 6 15 Using Cover Pages 6 20 Cover Page Registration Default Settings 6 25 Transmission Control 6 ...

Page 5: ...8 16 Unusable Time 8 17 Account Management 8 19 9 Troubleshooting 9 1 Indicators During Sending Receiving Operation 9 2 Responding to an Attention Indicator Flashes 9 2 Precautions When Turning Power OFF 9 3 Messages 9 4 Error Code List 9 6 Troubleshooting 9 9 Common inquiries 9 11 10 Appendix 10 1 Character Entry Method 10 2 Using the Keys 10 2 Selecting Type of Characters 10 3 Characters That Ca...

Page 6: ...es Explains the general methods for receiving faxes and reception functions 5 Using Convenient Fax Functions Explains convenient fax functions such as storing received faxes in boxes in the memory forwarding received faxes and polling communication a function that allows the receiving party to call and initiate fax reception 6 Sending Faxes from PC Explains how to send a FAX from a PC 7 Managing J...

Page 7: ...nt page to the previously displayed page This is convenient when you want to return to the page from which you jumped to the current page Click an item in the Table of Contents to jump to the corresponding page CAUTION Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points NOTE Indicates supplemental explanation...

Page 8: ...hine In this Operation Guide continuous operation is as follows Actual procedure Procedure indicated in this guide Select the System Menu Counter key Select the or key to select Common settings Select the OK key System Menu Counter key key Common Settings OK ...

Page 9: ...ollowing topics Notice 1 2 Safety Conventions in This Guide 1 2 About this Operation Guide 1 3 Legal Notice 1 3 IMPORTANT SAFETY INSTRUCTIONS 1 3 IMPORTANTES MESURES DE SECURITE 1 3 Declarations to European Directives 1 4 Technical regulations for terminal equipment 1 5 Network Compatibility Declaration 1 5 Trademark Information 1 5 ...

Page 10: ...points of attention are indicated inside the symbol General warning Warning of high temperature The symbol indicates that the related section includes information on prohibited actions Specifics of the prohibited action are indicated inside the symbol Warning of prohibited action Disassembly prohibited The symbol indicates that the related section includes information on actions which must be perf...

Page 11: ...k or laundry tub in a wet basement or near a swimming pool 2 Avoid using a telephone other than a cordless type during an electrical storm There may be a remote risk of electric shock from lightning 3 Do not use the telephone to report a gas leak in the vicinity of the leak 4 Use only the power cord and batteries indicated in this manual Do not dispose of batteries in a fire They may explode Check...

Page 12: ...ives DECLARATION OF CONFORMITY TO 93 68 EEC 1999 5 EC and 2009 125 EC We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications Terminal Equipment TE Attachment requirements for pan European approval for connection to the analogue Public Switched Telephone Networks PSTNs of TE excluding TE supporting the voice tel...

Page 13: ...es in this Operation Guide are trademarks or registered trademarks of their respective companies The designations and are omitted in this guide TBR21 DE 05R00 National AN for D AN 01R00 AN for P DE 08R00 National AN for D AN 02R01 AN for CH and N DE 09R00 National AN for D AN 05R01 AN for D E GR P and N DE 12R00 National AN for D AN 06R00 AN for D GR and P DE 14R00 National AN for D AN 07R01 AN fo...

Page 14: ...ing Date and Time 2 7 Local FAX Information Entry 2 8 TTI Transmit Terminal Identification 2 8 Local FAX Name 2 8 Local FAX ID 2 9 Local FAX Number 2 9 FAX Dialing Mode 2 10 ECM TX 2 10 TX Start Speed 2 10 PBX Setting Europe only 2 11 Registering Destinations in the Address Book 2 12 Adding a Destination Address Book 2 12 Adding a Destination on One Touch Key 2 17 ...

Page 15: ...de 1 Operation panel Perform the fax operation with this panel 2 Power switch Set this switch to the ON side when performing the fax or copier operation The message display lights to enable operation 3 LINE connector Connect the modular cord for the telephone line to this connector 4 TEL connector When using a commercially available telephone set connect the modular cord to this connector IMPORTAN...

Page 16: ... jammed in the Document Processor 6 Opening handle Hold this handle when opening or closing the Document Processor 7 Original eject table Read originals are ejected onto this table 8 Original table Stack the sheet originals on this table 9 Original width guides Adjust these guides according to the original width 9 8 7 6 5 ...

Page 17: ...ndicator Blinks while printing or sending receiving 10 Memory indicator Blinks while the machine is accessing the machine memory fax memory or USB memory general purpose item 11 Message display Displays the setting menu machine status and error messages 12 Wi Fi Direct key 1 Set Wi Fi Direct and show information necessary for connection and the connection status 13 On Hook key Switches between on ...

Page 18: ...been entered 23 Numeric keys Enter numbers and symbols 24 Stop key Cancels or pauses the job in progress 25 Start key Starts copying and scanning operations and processing for setting operations 26 Quiet Mode key Lower print speed for quiet processing 27 Authentication Logout key Authenticates user and exits the operation for the current user i e log out 28 Energy Saver key Puts the machine into S...

Page 19: ...tem Menu Counter key or Function Menu key to display the setting menus The directions of usable arrow keys are shown on the screen displayed When the or key is selected the selection moves line by line When the or key is selected the selection moves in units of one page When OK is displayed select the OK key to confirm the selection Select the OK key to display the selected menu The selected item ...

Page 20: ...ions log in by referring to the machine s Operation Guide for Administrator User Name and Password The factory default login user name and login password are set as shown below Login User Name 4000 Login Password 4000 Item Description Time Zone Set the time difference from GMT Choose the nearest listed location from the list If you select a region that utilizes summer time configure settings for s...

Page 21: ... key TTI OK key 2 Set the TTI 1 Select the desired location for printing the information or Off if you don t want to print it 2 Select the OK key Local FAX Name Register the local fax name printed on the fax on the receiving system 1 Display the screen System Menu Counter key key FAX OK key key Transmission OK key key Local FAX Name OK key 2 Set the Local FAX Name 1 Enter the local fax name 2 Sele...

Page 22: ... FAX ID OK key 2 Local FAX ID Number Entry 1 Enter the local FAX ID number 2 Select the OK key Local FAX Number Enter the local fax number to be printed on the fax on the receiving system 1 Display the screen System Menu Counter key key FAX OK key key Transmission OK key key Local FAX Number OK key 2 Local FAX Number Entry 1 Enter the local fax number 2 Select the OK key NOTE Up to 4 digits number...

Page 23: ...on of the image due to noise on the line and other conditions 1 Display the screen System Menu Counter key key FAX OK key key Transmission OK key key ECM TX OK key 2 Configure the settings On or Off OK key TX Start Speed Set the TX Start Speed When communication conditions are bad the fax may not be transmitted correctly In that case set a lower TX Start Speed 1 Display the screen System Menu Coun...

Page 24: ... that installed the PBX system to request connection of this machine Note that correct operation cannot be guaranteed in environment in which this machine is connected to PBX because the functions of this machine may be restricted Item Setting value Description Exchange Select PSTN Use when connecting this machine to a public switched telephone network default PBX Use when connecting this machine ...

Page 25: ...ation name fax number sub address communication encryption transmission start speed and ECM can be registered for each destination 1 Display the screen System Menu Counter key key Edit Destination OK key key Address Book OK key 2 Adds a new destination Menu key Add Address OK key 3 Select the registration method key Contact OK key 4 Enter the contact name 1 key Contact Name Edit 2 Enter the destin...

Page 26: ...r Item Description Sub Address Set this to transmit using a Sub Address Sub Address Transmission page 5 16 Encrypted TX This is set when using encrypted transmission to send the data Using the Encrypted Transmission page 5 25 TX Start Speed This is set to change the transmission start speed Select the speed from 33 600 bps 14 400 bps and 9 600 bps NOTE Normally the default setting should be used E...

Page 27: ...dd Address OK key 3 Select the registration method key Group OK key 4 Enter the group name 1 key Group Name Edit 2 Enter the group name 3 Select the OK key 5 Select the members destinations 1 key Group Member Edit Menu key Add Member OK key 2 Select the member you want to add OK key The fax number and address of the member selected are displayed 3 Select the OK key The selected member is added to ...

Page 28: ...ations contacts you added to the Address Book Changing the Address Book 1 Display the screen 1 System Menu Counter key key Edit Destination OK key key Address Book OK key 2 Select the destination contacts or group to edit select the OK key 2 Edit the destination 1 Select the item to change 2 Select Edit 3 After you have completed the changes OK key Yes NOTE You can set any value between 1 and 250 ...

Page 29: ...stination contacts or group to delete 2 Menu key Delete OK key Yes Printing Address List You can print the list of destinations registered in the Address Book You can sort the list in the order of index or address numbers of the destinations 1 Display the screen System Menu Counter key key Edit Destination OK key key Print List OK key 2 Print FAX List Index or FAX List No OK key Yes The list is pr...

Page 30: ...pears Go to the next step When the registered One Touch Key number is selected the Key Edit screen appears Select another key number or edit or delete the One Touch Key For edition and deletion of the One Touch Key refer to the following 2 Select the destinations 1 Select the destination contact or group you want to register to the One Touch Key from the Address Book select the OK key The fax numb...

Page 31: ...g the destination from the Address Book For registration of the One Touch Key refer to the following 2 Edit or delete the destination When checking the registered destination 1 key Detail OK key The destination name is displayed 2 Select the OK key When changing the destination to another destination 1 key Edit OK key 2 Select the new destination 3 Select the OK key The fax number and address of t...

Page 32: ...uch Key 3 10 Broadcast Transmission 3 11 Login Logout 3 13 Logging in when User Login Administration has been Enabled 3 13 Logging in when Job Accounting has been Enabled 3 14 Fax transmission functions 3 15 Original Size 3 16 Original Image 3 16 FAX Resolution 3 16 Original Orientation 3 17 Continuous Scan 3 17 File Name Entry 3 17 Job Finish Notice 3 18 FAX Delayed Transmission 3 19 Cancelling D...

Page 33: ...ission The original is scanned into memory before communication starts Memory transmission is selected by default Direct transmission The destination is dialed and communication starts before the original is scanned 4 Specify the destination Specify the transmission destination 5 Selecting the functions Select Functions Menu key and set transmitting functions that can be used Machine s Operation G...

Page 34: ...hen you have tried to send a fax When you want to send the fax to the same receiving system select Address Recall Pause key and you can call the receiving system you dialed on the destination list 1 FAX key Address Recall Pause key 2 Press the Start key The transmission will start NOTE When continuous scan is set you can continue with scanning of a next original after an original on the glass surf...

Page 35: ...e destination when entering the FAX number using the numeric keys 1 Select Add 2 Enter the fax number of the receiving system using the numeric keys 3 Select the OK key 5 Delete the destination 1 Select the destination you want to delete select the OK key 2 Delete OK key Yes Completed is displayed and the destination is removed 6 Exit the operation Select Exit NOTE When checking information of the...

Page 36: ...g while originals are being scanned select the Stop key on the operation panel Scanning of originals is canceled and the originals are ejected When originals remain in the document processor take them out from the original output table Cancelling Memory Transmission during communication 1 Select the Stop key 2 Display the cancel send job list screen Cancel Send Job OK key Display the cancel send j...

Page 37: ...t Line Off When communication is disconnected transmission stops To cancel direct transmission refer to the following To cancel a delayed transmission or send a fax by immediate transmission refer to the following To cancel polling transmission refer to the following NOTE To cancel direct transmission delayed transmission or polling transmission refer to the section for that function Cancelling Di...

Page 38: ...X is set to Prohibit it is not possible to directly enter a fax number Select the destination from the Address Book or the One Touch Key Dest Entry FAX page 8 9 NOTE Up to 64 digits can be entered Use the numeric keys to enter a number Key Description Address Recall Pause key Selecting the Address Recall Pause key adds about three seconds of waiting time during dialing For example when dialing the...

Page 39: ...ansmission start speed Select the speed from 33 600 bps 14 400 bps and 9 600 bps NOTE Normally this should be used with the default setting ECM ECM is a communication mode specified by the ITU T International Telecommunication Union that retransmits data when an error occurs Fax machines that have ECM mode check for errors as they communicate preventing distortion of the image due to noise on the ...

Page 40: ...eps 2 to 3 You can send to as many as 100 destinations at once NOTE For more information about how to register destinations in the Address Book refer to the following Registering Destinations in the Address Book page 2 12 For details on the external address book refer to the following Embedded Web Server RX User Guide NOTE When checking information of the destination select Menu Details OK key NOT...

Page 41: ...ch Key where the destination is registered When selecting One Touch Key numbers 12 to 22 the One Touch Key needs to be selected after switching on the Shift Lock indicator by selecting the Shift Lock key NOTE For more information on adding One Touch Key refer to the following Adding a Destination on One Touch Key page 2 17 ...

Page 42: ...ication and delayed transmission When direct transmission has been selected it changes to memory transmission at the time of transmission NOTE If Dest Entry FAX is set to Prohibit it is not possible to directly enter a fax number Select the destination from the Address Book or the One Touch Key Dest Entry FAX page 8 9 NOTE Up to 64 digits can be entered Use the numeric keys to enter a number Key D...

Page 43: ...s repeat steps 2 to 3 Select the destination from the One Touch Key Select all the One Touch Key to which necessary destinations are registered 3 After selecting all the destinations press the Start key NOTE For details of the Address Book refer to the following Choosing from the Address Book page 3 9 NOTE For details of One Touch Key refer to the following Choosing by One Touch Key page 3 10 ...

Page 44: ...machine select the Authentication Logout key to return to the login user name login password entry screen Users are automatically logged out in the following circumstances When the machine enters the sleep state When the auto panel reset function is activated NOTE If Netwk Authentic is selected as the user authentication method Menu is displayed Select Menu and select Login Type and then it is pos...

Page 45: ...nd select OK key Logout When the operations are complete select the Authentication Logout key to return to the account ID entry screen NOTE If you entered a wrong character select the Clear key and enter the account ID again If the entered account ID does not match the registered ID a warning beep will sound and login will fail Enter the correct account ID By selecting Counter you can refer to the...

Page 46: ...orientation of the original document top edge to scan correct direction 3 17 Continuous Scan Scan a large number of originals separately and then produce as one job 3 17 File Name Entry Adds a file name 3 17 JobFinish Notice Send notice by e mail when a job is complete 3 18 FAX Delayed TX Specify a time for transmission 3 19 FAX Direct TX Connect to the destination first and then scan the original...

Page 47: ...iginal size when using custom size originals Item Description Text Photo Best for mixed text and photo documents Photo Best for photos taken with a camera Text Best for documents that are mostly text for OCR Scanning produces an image that is suitable for OCR Light Text Line Clearly reproduces faint characters written in pencil etc and thin lines on map originals or diagrams Item Description 200x1...

Page 48: ...als will be scanned continuously until you select End Scan Value Off On File Name Entry Adds a file name Additional information such as job number and date and time can also be set You can check a job history or job status using the file name date and time or job number specified here Enter the file name up to 32 characters and select the OK key To add date and time select Date and the OK key To a...

Page 49: ... completion of a job while working at a remote desk saving the time spent waiting beside the machine to finish It is possible to attach an image to the e mail notice Job Finish Notice page 8 4 NOTE PC should be configured in advance so that E mail can be used Machine s Operation Guide E mail can be sent to a single destination ...

Page 50: ...e delayed transmissions are set for the same time the communication will start in the order that the delayed transmissions have been set When delayed transmissions have been set in reverse order however sending of originals to be sent to the same destination is prioritized over the ones to be sent to different destinations You can cancel a delayed transmission any time before the specified transmi...

Page 51: ...before the original is scanned allowing you to verify that each page of the fax has been properly sent Cancelling Direct Transmission During direct transmission to cancel communication during transmission select the Stop key on the operation panel The originals that have been scanned are ejected and the screen returns to the send default screen When originals remain in the document processor take ...

Page 52: ...n error occurs NOTE This setting is displayed if FAX TX Result Reports is set to Specify Each Job Send Result Reports page 7 4 Item Value Description 1 sided Disables the function 2 sided Select the OK key to scan the original with the default setting For the default settings refer to the following Machine s Operation Guide Orig Binding Left Right Top Select Detail to display the Orig Binding scre...

Page 53: ...ook key 4 Use the numeric keys to enter the number of the receiving system 5 Press the Start key When you hear the fax tone the telephone line has connected to the receiving system Press the Start key Transmission begins NOTE Connecting a telephone set commercially available product to this machine enables you to talk with the person at the receiving system before sending originals Manual Send pag...

Page 54: ...ey 2 Place the originals 3 Select the destination and set transmitting functions if you want to use any 4 Press the Start key Scanning of the originals starts and the next transmission is scheduled 5 When the communication is completed the scheduled transmission will begin NOTE Together with delayed transmission and interrupt send up to 35 transmissions can be scheduled You can use the broadcast t...

Page 55: ... 4 Set the destination and press the Start key The originals are left in queue and the transmission will start when transmission becomes possible 5 When the interrupt send is completed the waiting communication and standby transmission will automatically resume NOTE When the total number of standby transmissions and delayed transmissions has already reached 35 you cannot use interrupt send FAX Dir...

Page 56: ...n number Select fax number from the Address Book 1 Select the Address Book key 2 Select the OK key For the procedure for selecting a destination in the address book refer to the following Select fax number from One Touch Key 1 Select the One Touch key 2 Select the OK key NOTE It is convenient to register chain numbers that are used frequently to the Address Book or One Touch Key For registration t...

Page 57: ... entered so continue by entering the fax number 2 Select the OK key To select the next fax number repeat steps from step 2 NOTE When On is selected in Check New Dest a confirmation screen is displayed for the entered FAX number Re enter the same FAX number and select OK Machine s Operation Guide ...

Page 58: ...egistering sets of frequently used functions as a single program you can simply select one of the Program I to Program IV keys as needed to recall those functions For the procedure for registering programs refer to the following Machine s Operation Guide ...

Page 59: ...ception Method 4 2 Automatic Reception 4 3 Flow of automatic reception 4 3 Canceling reception Disconnection of communication 4 3 Manual Reception 4 4 Flow of manual reception 4 4 Fax reception functions 4 5 Media Type for Print Output 4 6 Reception Date Time 4 7 2 in 1 Print 4 7 Batch Print 4 7 Duplex Printing 4 7 ...

Page 60: ...ds for receiving faxes on the machine are shown below Auto Normal Auto FAX TEL Refer to 5 27 Auto Answering machine Refer to 5 29 Manual Refer to 4 4 Auto DRD Available for some countries Refer to 5 31 Set the Reception Method 1 Display the screen System Menu Counter key key FAX OK key key Reception OK key key RX Settings OK key 2 Select the reception method 1 Select the reception method For FAX A...

Page 61: ...eption Printing Jobs are displayed on Printing Jobs of the Status screen To print the received originals supply paper or remove jammed paper For the Status screen refer to the following 2 Reception Print Received faxes are output to the inner tray with the printed side facing down Canceling reception Disconnection of communication When you cancel receiving by disconnecting the telephone line durin...

Page 62: ... to that person 4 FAX key On Hook key Manual RX Reception will start 5 Replace the handset When reception starts return the handset to its original position NOTE To use manual reception a handset commercially available must be connected to the machine and the reception mode must be changed to manual reception To change to manual mode refer to the following Reception page 8 8 Connecting a telephone...

Page 63: ...chine or a computer Forward Settings page 5 2 Print the date and time of reception and other information Reception Date Time page 4 7 Receive a two page fax on one page 2 in 1 Print page 4 7 Print received faxes together as a batch Batch Print page 4 7 Encrypt an original to send it safely Encryption page 5 23 Print received faxes on both sides of the paper Duplex Printing page 4 7 Store received ...

Page 64: ... MP Tray Size OK key 2 Select the paper size 3 Select the OK key To specify the paper size refer to the following 3 Selecting the paper type 1 Cassette 1 to 3 Type or MP Tray Type OK key 2 Select the paper type you want to use for fax reception 3 Select the OK key 4 Set the paper type Configure paper settings for fax reception When selecting the paper type select the same paper type as you selecte...

Page 65: ...rinted in a batch after all pages are received For more information about configuring settings refer to the following Duplex Printing When received multiple pages of data are the same width they can be printed out on both sides of paper having the same width as the data For more information about configuring settings refer to the following NOTE When the received fax data is forwarded after retriev...

Page 66: ...inting Originals from a Sub Address Box 5 12 Checking Details 5 13 Deleting Originals after Printing from a Sub Address Box 5 13 Deleting Originals from a Sub Address Box 5 14 Printing a Sub Address Box List 5 15 Sub Address Transmission 5 16 Polling Communication 5 17 Polling Transmission 5 17 Polling Reception 5 19 Printing from a Polling Box 5 21 Checking Details 5 22 Deleting Originals in a Po...

Page 67: ...Reception OK key key Forward Settings OK key key Forwarding OK key 2 Configure the function To set Forwarding select key On OK key Registering Forwarding Destination 1 Display the screen System Menu Counter key key FAX OK key key Reception OK key key Forward Settings OK key key Forward Dest OK key 2 Registering Forwarding Destination Selecting Forwarding Destination from Address Book 1 key Registe...

Page 68: ...n OK key key Forward Settings OK key key Forward Dest OK key key Confirmation OK key 2 Check the destination you want to change 3 Select the OK key 2 Edit the destination 1 key Detail Edit OK key 2 Repeat the entry of the forwarding destination information 3 Select the OK key Deleting Registration Contents 1 Display the screen 1 System Menu Counter key key FAX OK key key Reception OK key key Forwa...

Page 69: ...g information you can select either Sender Name or Sender 1 Display the screen System Menu Counter key key FAX OK key key Reception OK key key Forward Settings OK key key Subject Add Info OK key 2 Configure the function Sender Name Sender FAX Add or Off OK key FTP Encrypted TX Setting Specify whether to use FTP encryption when you send data 1 Display the screen System Menu Counter key key FAX OK k...

Page 70: ...lect All day and select the OK key To set a forwarding start time and end time select Preset Time OK key and then set the start time and end time Forwarding start time and end time settings 1 Set the hours and minutes of the start time 2 Select the OK key 3 Set the hours and minutes of the end time 4 Select the OK key NOTE Select the or key to enter a number Select the or key to move the position ...

Page 71: ... None Add Info Sender or Sender Add Info for sender name information addition File name sample Example doc00352720140826181723 pdf doc file name 6 digit job number year month day hour minute second file format default setting is pdf 4 Select the OK key Print Setting You can set whether the machine should print received originals when forwarding them 1 Display the screen System Menu Counter key key...

Page 72: ...2 In the Address or Location bar enter the machine s IP address as the URL e g 192 168 48 21 The web page displays basic information about the machine and Embedded Web Server RX as well as the current status of the machine 2 Select settings in Embedded Web Server RX Select a category from the navigation bar on the left to view and set values for that particular category If administrator privileges...

Page 73: ...d machines These include confidential delivery sending originals to an original delivery box set up in the receiving system and polling communication reception of documents from a source machine that is controlled from the receiving machine Using sub address communication on this machine also allows advanced communication functions such as storing received originals in Sub Address Boxes Sub addres...

Page 74: ... a box number 7 Select the OK key 8 To finish the registration of a box select Exit OK key To register further box information select Detail OK key Proceed to next step NOTE If user login administration is enabled you can only edit destinations in the Address Book by logging in with administrator privileges NOTE You can use up to 20 digits including the numbers from 0 to 9 space and characters to ...

Page 75: ...dministrator privileges Set the user name of the box Select the user from the user list that appears Permission Select whether to share the box Box Password User access to the box can be restricted by specifying a password to protect the box Entering a password is not mandatory Enter a password of up to 16 characters and select the OK key Reenter the same password for confirmation and select the O...

Page 76: ...the user login administration is enabled Displayed when logged in with administrator privileges Set the user name of the box Select the user from the user list that appears Permission Select whether to share the box Box Password User access to the box can be restricted by specifying a password to protect the box Entering a password is not mandatory Enter a password of up to 16 characters and selec...

Page 77: ...nt OK key 2 Use the numeric keys to change the number of sheets to be printed To change the print settings select the Function Menu key then change the settings and select the OK key 3 Press the Start key Printing starts NOTE If a Sub Address Box is protected by a password enter the correct password NOTE The following operations are possible when Menu is selected Select All Select all the files Cl...

Page 78: ...printed form the Sub Address Box use the following operation 1 Display the screen Document Box USB key key Sub Address Box OK key 2 Selecting the Originals 1 Select the box containing the document you want to print 2 Select the OK key 3 Select the document you want to print 4 Select Select A checkmark will be placed on the right of the selected file Select the checkmarked file and select Select ag...

Page 79: ... Select the box containing the document you want to delete 2 Select the OK key 3 Select the document you want to delete 4 Select Select A checkmark will be placed on the right of the selected file Select the checkmarked file and select Select again to cancel the selection 5 Select the OK key 3 Deleting Delete OK key Yes NOTE If a Sub Address Box is protected by a password enter the correct passwor...

Page 80: ...Boxes are described When there are originals in the Sub Address Boxes the number of pages is displayed 1 Display the screen System Menu Counter key Document Box OK key key Sub Address Box OK key 2 Print key SubAddr Box List OK key Yes The list is printed NOTE The list can be printed when user login administration has been enabled and the machine is logged in with administrator privileges FAX Recep...

Page 81: ...ress transmission check that a sub address and password have been set in the receiving system in advance Encrypted transmission cannot be used in sub address transmission NOTE When a sub address has been registered to the destination of the Address Book you can use the destination When a sub address registered destination in the Address Book is used for a One Touch Key you can also use the One Tou...

Page 82: ...After Polling Transmission Originals intended for polling transmission are automatically deleted after they have been sent to the destination To allow polling transmission of the same original to multiple destinations set this option to Off 1 Display the screen System Menu Counter key key Document Box OK key key Polling Box OK key 2 Configure the function key Delete TX File OK key On or Off OK key...

Page 83: ...original refer to the following Function Description Original Size Select the size of originals to be scanned Original Image Select original image type Scan Resolution Set the resolution at which to scan originals Orig Orientation Select the orientation of the original document top edge to scan correct direction Continuous Scan Scan a large number of originals separately and then produce as one jo...

Page 84: ...istered encrypted communication is disabled for polling reception To use polling reception you must first ensure that the sending machine is set up for polling transmission IMPORTANT The recipient s machine must also be equipped with a sub address bulletin board function Some fax machines cannot store originals and some do not support polling transmission Check both the sending and receiving machi...

Page 85: ...ception refer to the following 3 Select the destination and entering the sub address For the procedure for setting a sub address refer to the following For the procedure for selecting a destination refer to the following NOTE When the other party is using sub addresses refer to Using Polling Reception with Sub Addresses below Methods For Entering the Destination page 3 7 NOTE When On is selected i...

Page 86: ... Print OK key 2 Use the numeric keys to change the number of sheets to be printed To change the print settings select the Function Menu key then change the settings and select the OK key For each of the functions refer to the following 3 Press the Start key Printing starts NOTE When On is selected in Check beforeSend a destination confirmation screen is displayed when you press the Start key Confi...

Page 87: ...lling Box 1 Display the screen Document Box USB key key Polling Box OK key 2 Selecting the Originals 1 Select the document you want to delete 2 Select Select A checkmark will be placed on the right of the selected file Select the checkmarked file and select Select again to cancel the selection 3 Select the OK key 3 To delete Delete OK key Yes NOTE If Delete Transmitted File is set to On originals ...

Page 88: ...ed Therefore the sending system and the receiving system need to have the same encryption key and 2 digit key No registered in advance Description of settings at sending and receiving systems IMPORTANT In order to use encryption communication the fax of the other party needs to be an our brand system with the same type of encryption functions Settings Sending system Receiving system Reference page...

Page 89: ...stem Menu Counter key key FAX OK key key TX RX Common OK key Encryption Key OK key 2 Configure the function 1 Select an encryption key not yet registered 2 Select the OK key 3 Enter the 16 digit encryption key using the numeric keys 4 Select the OK key 5 To register other encryption keys repeat Steps 2 1 to 2 4 Changing Registration Contents of Encryption Key 1 Display the screen System Menu Count...

Page 90: ...gistering an encryption key refer to the following 2 Select the FAX key 3 Place the originals 4 Specify the destination Enter the fax number of the receiving system using the numeric keys 5 Turn on encrypted transmission 1 Detail Encrypted TX Change key On OK key 2 Select the encryption key number that you used to register the encryption key that you decided upon with the recipient For the procedu...

Page 91: ... the receiving system follow the steps below 1 Register the encryption key ahead of time Register the encryption key that you decided upon with the sender For the procedure for registering an encryption key refer to the following 2 Display the screen System Menu Counter key key FAX OK key key Reception OK key key Encryption RX OK key 3 Turn on encrypted reception 1 On OK key 2 Select the encryptio...

Page 92: ...charges even if the receiving system does not respond FAX FAX Telephone When the other party has sent originals with automatic send When the other party has sent originals with manual send When the other party is calling from a telephone Receives incoming call without making ringing tone The other party is required to pay the phone line charge from this point Makes ringing tone twice Only the othe...

Page 93: ...d Lift the handset of the telephone within 30 seconds 2 Talk to the other party When the call is from a fax The machine starts receiving fax originals RX Settings page 8 8 NOTE You can change the number of times the ringing tone rings Rings FAX TEL page 8 8 NOTE If you do not lift the handset within 30 seconds the machine switches to fax reception NOTE At the end of the conversation you can also r...

Page 94: ... machine switches to fax reception NOTE In order to use FAX Answering Machine Auto Switch Reception it is necessary to connect an answering machine equipped telephone set commercially available product to the machine For details such as responding to messages refer to the Operation Guide of each answering machine Set the number of rings to be made by the machine more than the number of rings to be...

Page 95: ...ent The answering machine plays a response message and starts recording the other party s message When the call is from a fax The machine starts receiving fax originals NOTE If you lift the handset while the telephone set is still making the ringing tone the machine enters a status the same as manual reception Manual Reception page 5 34 NOTE When silence continues for at least 30 seconds during re...

Page 96: ...ctive to the fax Flow of reception Preparation Select Auto DRD NOTE Using DRD Reception to receive a telephone call is only possible if a separately purchased telephone is connected to the machine DRD reception is only possible if you subscribe to the Distinctive Ring Pattern service provided by your telephone company Contact your telephone company for further information on the Distinctive Ring P...

Page 97: ...he call is from a telephone Lift the handset and speak with the other party When the conversation is over fax reception can be initiated manually When the call is from a fax Once the ringing tone stops fax reception will start automatically NOTE If you lift the handset while the telephone is still ringing the machine will deal with the call in the same manner as standard Manual FAX Reception Manua...

Page 98: ...als 2 Dial the destination Lift the handset and dial the number of the receiving system 3 Check if the telephone line has connected to the fax of the receiving system If the destination is a fax machine you will hear a long high beep sound If a person answers you can talk to that person 4 FAX key On Hook key 5 Press the Start key Transmission begins 6 Replace the handset When sending starts return...

Page 99: ... is a fax machine you will hear soft beep sounds If a person answers you can talk to that person 4 FAX key On Hook key Manual RX Reception will start 5 Replace the handset When reception starts return the handset to its original position NOTE FAX Automatic Reception has been preset for the receiving mode of this machine To use Manual Reception you need to change the receiving mode to Manual Recept...

Page 100: ... digits When you hear the fax tone from the handset enter the two digit remote switch dial number using the dial button on the telephone set The telephone line switches to the machine and reception starts NOTE In order to use remote switch it is necessary to connect the tone signal sending telephone set commercially available product to the machine However even if it is a tone signal sending telep...

Page 101: ...k FAX Receiving 6 2 Setup 6 3 Installing the FAX Driver 6 4 Uninstalling the FAX Driver 6 7 Basic Transmission 6 8 Configuring the Driver Default Settings 6 11 Default Settings Dialog Box 6 12 Changing Transmit Settings 6 15 Using Cover Pages 6 20 Cover Page Registration Default Settings 6 25 Transmission Control 6 30 ...

Page 102: ...ending Network FAX sending is performed in the following sequence Flow of Network FAX Receiving Network FAX receiving is performed in the following sequence Prepare a document using a PC networked to this machine Forward the document data from the PC to this machine using the same operation as for printing The machine sends the document data to another fax machine The other fax machine receives th...

Page 103: ... to the network using a network cable Registering Destinations in the Address Book Save frequently used destinations to the Address Book You can also select destinations from the Address Book using FAX Driver Machine s Operation Guide NOTE You can forward the received fax to the PC or forward it as an e mail attachment Forward Settings page 5 2 ...

Page 104: ...the screen 3 Select Custom Install NOTE Installation on Windows must be done by a user logged on with administrator privileges If the Welcome to the Found New Hardware Wizard dialog box displays select Cancel If the autorun screen is displayed click Run Setup exe If the user account management window appears click Yes Allow 1 Click View License Agreement and read the License Agreement 2 Click Acce...

Page 105: ... Click Install NOTE The machine cannot be detected unless it is on If the computer fails to detect the machine verify that it is connected to the computer via a network and that it is turned on and click Reload If the desired device does not appear select Add custom device to directly select the device 1 2 1 3 2 ...

Page 106: ...6 6 Sending Faxes from PC Setup 5 Finish the installation If a system restart message appears restart the computer by following the screen prompts This completes the FAX driver installation procedure ...

Page 107: ...age appears restart the computer by following the screen prompts This completes the software uninstallation procedure NOTE Uninstallation on Windows must be done by a user logged on with administrator privileges NOTE In Windows 7 click Start button on the Windows and then select All Programs name of offer company and Uninstall Product Library to display the Uninstall Wizard NOTE The software can a...

Page 108: ...nd orientation 3 Select Print from the File menu The Print dialog box for the application that you are using will appear 2 Select settings in the Print dialog box 1 Select the product name of the machine XXX XXX NW FAX to be used in the printer name list 2 Set the print range and other settings 3 Click Properties to open the Properties window NOTE Make sure that the number of copies is set to 1 Th...

Page 109: ... OK The Transmit Settings dialog box will appear 4 Select settings in the Transmit Settings dialog box You can specify settings such as a transmission time or a sub address in the Transmit Settings dialog box For details on the settings refer to the following 5 Specify a cover page To include a cover page select settings on the Cover Page tab For details on the settings refer to the following Conf...

Page 110: ... entered 64 characters Characters that can be entered 0 to 9 space a space or CANNOT be entered as the first character 2 Click Add to Destination List The destination information will appear in the address list To send to multiple destinations repeat this operation 3 To use the Address Book click Select from Address Book and select the destination 7 Click Send Transmission will begin 1 2 3 ...

Page 111: ... click Start button on the Windows and then click Devices and Printers In Windows 10 click Start button on the Windows Control Panel hardware and sound and then Devices and Printers Item Description Original Size Select the size of the document being transmitted from the drop down list Available settings Letter Legal Statement A4 A5 Folio B5 JIS Orientation Specify whether the orientation of the d...

Page 112: ... order to activate the time fields to the right of the checkbox whenever you want to set the time that your documents will be transmitted The desired time setting can be entered directly with the keyboard or by clicking on the and arrows IMPORTANT If the time that is shown in the message display of this fax machine does not match the current time communications that use the timer may not be accomp...

Page 113: ...ser Name and Password Transmission will be performed using the entered Login User Name and Password Prompt for Login User Name A screen for entering the Login User Name and Password will be displayed when attempting a transmission The Login User Name and Password must be entered each time a transmission is attempted Job Accounting checkbox If the fax machine is set to Job Accounting select either ...

Page 114: ...tered Telephone Number A maximum of 20 characters can be entered Entry is allowed for the characters 0 to 9 and spaces FAX Number A maximum of 20 characters can be entered Entry is allowed for the characters 0 to 9 and spaces E Mail Address A maximum of 128 characters can be entered Available characters Symbols _ and Alphanumerics 0 9 A Z and a z NOTE Entering the e mail address makes it possible ...

Page 115: ... Address Selection dialog box opens 2 Select the desired Address Book To select the Address Book registered in the fax machine select Address Book XXXX model name from the drop down menu NOTE There are three types of Address Books from which you can select the party to transmit to They are the fax machine s Address Book Windows Address Book and the Address Book for the Network FAX data file fdt Re...

Page 116: ...e Delete button To delete all of the destinations from the Destination List click on the Delete all button 4 Click on the OK button The Transmit Settings dialog box will be displayed once again NOTE The list can be sorted Click on the list item by which you want to sort the list Number Name Fax Number or are displayed next to the sorted items In addition the corresponding destinations can be selec...

Page 117: ...word as it is registered in the destination fax Maximum number of characters that can be entered 20 characters Characters that can be entered 0 to 9 space a space CANNOT be entered as the first character 3 Click on the OK button The Transmit Settings dialog box will be displayed once again NOTE In order to conduct sub address communication the other party s system also needs to be equipped with su...

Page 118: ... and used To attach and transmit a Cover Page place a check in the check box for Attach Cover Page in the Cover Page tab For more information how to use the cover page refer to the following 4 Optional Settings The settings that were selected in 1 Sending Options Tab can be changed by clicking the Options tab For the setting procedures refer to the following Using Cover Pages page 6 20 1 Sending O...

Page 119: ...ion 5 Transmitting Terminal Information Data The settings that were selected in 4 Sender Information Tab can be changed by clicking the Sender Information tab For the setting procedures refer to the following 4 Sender Information Tab page 6 14 ...

Page 120: ...e can be selected from a template The Cover Page contains such destination information and sender information as that shown below Sample of English template 01 No Item 1 Recipient Name 2 Destination Company Name 3 Destination Department Name 4 Destination Fax number 5 Sender Name 6 Sender Company Name 7 Sender Department Name 8 Sender Fax Number 9 Sender Telephone Number 10 Message 2 3 4 5 6 7 9 8...

Page 121: ...destination fax number and click on the Option Settings button 3 Enter the recipient information When finished click the OK button Basic Transmission page 6 8 1 Selecting a Destination from the Address Book page 6 15 Item Description FAX Number A maximum of 64 characters can be entered Item Description Company A maximum of 32 characters can be entered Department A maximum of 32 characters can be e...

Page 122: ...tem Description FAX Number The fax number cannot be changed Company A maximum of 32 characters can be entered Department A maximum of 32 characters can be entered Recipient A maximum of 32 characters can be entered 4 Sender Information Tab page 6 14 Item Description Company A maximum of 64 characters can be entered Department A maximum of 64 characters can be entered Name A maximum of 32 character...

Page 123: ...op down menu NOTE If the Cover Page is registered in the Default Settings then the action of selecting the Cover Page for each transmission can be omitted Cover Page Registration Default Settings page 6 25 Original Cover Page templates can be created Creating New Cover Page Templates page 6 27 IMPORTANT Before transmitting the fax be sure to use the Preview screen to check all of the displayed inf...

Page 124: ...button 8 Edit the Message 1 Click on the Edit Message button 2 Enter the message to be added to the Cover Page and click on the OK button 9 Transmit Click on the Send button to begin the transmission Item Description Message A maximum of 1 000 characters can be entered ...

Page 125: ...tings The registration method is as follows 1 Open the Default Settings dialog box Perform the Default Settings Dialog Box procedure open the Default Settings dialog box 2 Attach a Cover Page Click on the Cover Page tab and place a check in the Attach Cover Page checkbox 3 Select the Cover Page to be attached Select a Cover Page template from the Cover Page Templates list Default Settings Dialog B...

Page 126: ...e the drop down menu at the top of the dialog box or click on the or button The template display magnification can also be changed within the range of 25 to 250 from the drop down menu 2 Click on the Close button 5 Edit the Message 1 Click on the Edit Message button 2 Enter the message to be added to the Cover Page and click on the OK button A maximum of 1 000 characters can be entered 6 Click on ...

Page 127: ...Open the Default Settings dialog box Perform the Default Settings Dialog Box procedure open the Default Settings dialog box 2 Edit the Cover Page templates 1 Click on the Cover Page tab and place a check in the Attach Cover Page checkbox and click on the New button The Edit Cover Page screen will be displayed NOTE For information regarding the registration method refer to the following 4 Sender In...

Page 128: ...ill not fit in the field box and some of the characters could be cut off When positioning the field box make it large enough and adjust the font point size so that the inserted information will fit in the field box NOTE When a fax is transmitted the information entered in the Default Settings and Destination Settings will automatically be entered in the fields Menu Item Template Display Inserted I...

Page 129: ... and can now be selected Sender Company Sender Company Sender information company name Department Sender Department Sender information department name Name Sender Name Sender information sender name FAX Number Sender FAX Number Sender information FAX number Telephone Number Sender Telephone Number Sender information telephone number Comment Comment Message entered in the Cover Page tab NOTE For in...

Page 130: ...ion Once a fax transmission starts being processed a Transmission Control icon will be displayed in the Windows Task Bar 1 Double click on that icon to access the Transmission Control window which indicates the status of all transmissions being processed To terminate any transmission select that transmission and then select Cancel from the Document menu Ending Transmission Control Right click on t...

Page 131: ...n 7 3 Printing Administrative Reports Result Report Setting 7 4 Send Result Reports 7 4 Report for Job Canceled before Sending 7 5 Recipient Format 7 5 FAX RX Result Reports 7 6 Activity Report Outgoing FAX Report and Incoming FAX Report 7 7 Printing Activity Reports 7 7 Automatic Printout 7 7 Status Page 7 8 Reporting FAX Receipt Result by E mail 7 9 Confirmation Screen of Destinations 7 11 ...

Page 132: ...ceipt results stored FAX jobs only Any time Send result report Receipt result report Report printing Send Result FAX RX Result Latest send or receipt result Automatic printout after every sending or receiving operation No Print Output or Error Only is also optionally available 7 4 Activity report Report printing Outgoing FAX Rpt Incoming FAX Rpt Latest 50 send or receipt results Any time and autom...

Page 133: ...Log or Incoming FAX Log OK key 2 Check Select the or key to check the details of the job NOTE Even when job accounting is enabled 50 each of send and receipt results are displayed regardless of the account ID For details of the job history check refer to the following Machine s Operation Guide NOTE To check the fax save log select Status Job Cancel key key Store Job Log OK key ...

Page 134: ... key key Report OK key key Result Rpt Set OK key key Send Result OK key key FAX OK key 2 Configure the function 1 Off not to print On to print Error Only or Specify Each Job OK key If you selected On Error Only or Specify Each Job printing of the transmitted image can be set 2 Off not printing the transmitted image Partial Image print part of the transmitted image at full size or Full Image print ...

Page 135: ... If Dest or Name is selected either the name destination name or the destination FAX No stored in the address book is shown When both a name and an address are saved in the address book the name is displayed If Dest and Name is selected both the name destination name and destination FAX No are shown When the destination was directly entered only the destination FAX No is shown 1 Display the screen...

Page 136: ...fully 1 Display the screen System Menu Counter key key Report OK key key Result Rpt Set OK key key FAX RX Result OK key 2 Configure the function Off not to print On to print or Error SubAddress OK key Report Print OK key NOTE Fax receipt can also be notified by e mail instead of checking the receipt result report Reporting FAX Receipt Result by E mail page 7 9 FAX RX Result Report Completed ...

Page 137: ...s The latest 50 sent or received fax data are printed as a report 1 Display the screen Status Job Cancel key key FAX Job Log OK key 2 Print 1 Select Outgoing FAX Rpt to print the sent fax report and select Incoming FAX Rpt to print the received fax report 2 OK key Yes The report is printed Automatic Printout An activity report is printed out automatically after every 50 faxes sent or received 1 Di...

Page 138: ...achine FAX related information includes the Local FAX Number Local FAX Name fax line setting etc You can print it out as necessary 1 Display the screen System Menu Counter key key Report OK key key Report Print OK key 2 Print key Status Page OK key Yes A status page is printed Status Page ...

Page 139: ... 3 Select the destination Select from the address book 1 key Address Book OK key 2 Select the destination 3 Select the OK key NOTE This setting is displayed when the FAX RX Result Report setting is On or Error SubAddress FAX RX Result Reports page 7 6 If the setting is Error SubAddress E mail notification is provided when an error occurs or a sub address fax is received NOTE If Off is selected the...

Page 140: ...eipt Result by E mail Enter the E mail address 1 key Address Entry OK key 2 Enter the desired e mail address using the numeric keys For details on character entry refer to the following 3 Select the OK key Character Entry Method page 10 2 ...

Page 141: ...ons 1 Select the destination to check the details of 2 OK key Detail OK key 3 The details of the destination are displayed When the check has been completed select the OK key 3 Change a destination Delete a destination 1 Select the destination you want to delete 2 OK key Delete OK key Yes The destination is deleted Add a destination To add the destination select Cancel and then return to the desti...

Page 142: ... 10 Registering Permit FAX No 8 11 Changing Permit FAX No 8 12 Deleting Permit FAX No 8 12 Registering Reject FAX No 8 13 Changing Reject FAX No 8 13 Deleting Reject FAX No 8 14 Registering Permit ID No 8 14 Changing Permit ID No 8 15 Deleting Permit ID No 8 15 Setting Send Restriction 8 16 Setting Reception Restriction 8 16 Unknown Number Reception 8 16 Unusable Time 8 17 Account Management 8 19 ...

Page 143: ...y screen appears during operations log in by referring to the machine s Operation Guide for Administrator User Name and Password The factory default login user name and login password are set as shown below Login User Name 4000 Login Password 4000 If function default settings have been changed the Reset key can be selected in each function screen to immediately change the settings 1 3 4 2 1 Displa...

Page 144: ...s Configures overall machine operation 8 5 Document Box Configures settings related to the Sub Address Box and Polling Box For details on Sub Address Box refer to the following Sub Address Box Function page 5 8 For details on Polling Box refer to the following Polling Communication page 5 17 FAX Configures settings for fax functions 8 6 Edit Destination Configures Address Book and One Touch Key se...

Page 145: ...ort is printed out automatically after every 50 faxes sent Value Off On Activity Report Outgoing FAX Report and Incoming FAX Report page 7 7 Incoming FAX Rpt An activity report is printed out automatically after every 50 faxes received Value Off On Activity Report Outgoing FAX Report and Incoming FAX Report page 7 7 Item Description Send Result Each time you send a fax you can print a report to co...

Page 146: ...e 1 Minimum 2 3 Medium 4 5 Maximum Item Description Cassette 1 to 3 Size Set the paper size to load in Cassette 1 and optional paper feeder Cassette 2 to 3 IMPORTANT The following paper sizes can be used for fax reception Inch models Letter Legal Statement Metric models A4 B5 A5 R A5 Folio Cassette 1 to 3 Type Set the media type to load in Cassette 1 and optional paper feeder Cassette 2 to 3 Value...

Page 147: ...t print received faxes Unusable Time page 8 17 Item Description FAX Resolution Select the default scanning resolution Value 200x100dpi Norm 200x200dpi Fine 200x400dpi S Fin 400x400dpi U Fin Con scan FAX Set the continuous scan defaults Value Off On Item Description FAX Log Set the display method of the Status Log Value Show All Hide All Item Description Show PowerOffMsg Set the mode whether displa...

Page 148: ...ister the local FAX ID Local FAX ID page 2 9 NOTE The Local FAX ID is used for transmission limit purposes Transmission Restriction page 8 10 Local FAX Number Register the local FAX number printed in the transmit terminal identification TTI area Local FAX Number page 2 9 FAX Dialing Mode Inch version only Select the telephone line according to the type you are contracted with Please note that sele...

Page 149: ...tern 1 Normal Ring Pattern 2 Double Ring Pattern 3 Short Short Long Pattern 4 Short Long Short DRD reception mode is available for some countries FAX Reception page 4 2 Manual Reception page 4 4 FAX TEL Auto Switch Reception page 5 27 FAX Answering Machine Auto Switch Reception page 5 29 DRD Reception Available for some countries page 5 31 Reception Date Time Reception Date Time function adds the ...

Page 150: ...tions Value On Off NOTE When there is a large amount of noise on the line communication may take slightly longer than when Off is selected RX Start Speed Change the RX Start Speed When communication conditions are bad the fax may not be received correctly In that case set a lower RX Start Speed Value 9600bps 14400bps 33600bps NOTE Normally this should be used with the default setting Item Descript...

Page 151: ... Communication Establishing Requirements Send Restrictions Register Permitted FAX numbers or Permitted ID numbers Registering Permit FAX No page 8 11 Registering Permit ID No page 8 14 Send restriction settings are specified in Permit Addr Book in Send Restrictions Setting Send Restriction page 8 16 Register the Local FAX Numbers or Local FAX IDs of other parties If there is neither a Permitted FA...

Page 152: ...ts Reception Rejection Register Reject FAX numbers Registering Reject FAX No page 8 13 Reception restriction settings are specified in Reject List in Reception Restrictions Setting Reception Restriction page 8 16 If there are no Reject FAX numbers registered calls are only rejected from senders whose Local FAX Numbers Indicates local FAX information entries not the actual line numbers are not regi...

Page 153: ...changed 2 Select the OK key 3 Use the numeric keys to reenter the Permit FAX number 4 Select the OK key Deleting Permit FAX No 1 Display the screen System Menu Counter key key FAX OK key key TX RX Restrict OK key key Permit No List OK key 2 Deleting 1 Select the Permit FAX No to be deleted 2 Menu key Delete OK key Yes NOTE For the procedure for entering a number refer to the following Registering ...

Page 154: ...r another Reject FAX No repeat Steps 2 1 to 2 3 Changing Reject FAX No 1 Display the screen System Menu Counter key key FAX OK key key TX RX Restrict OK key key Reject No List OK key 2 Changing 1 Select the Reject FAX No to be changed 2 Select the OK key 3 Use the numeric keys to reenter the Reject FAX number 4 Select the OK key NOTE Up to 25 Reject FAX numbers can be registered NOTE Up to 20 digi...

Page 155: ... to be deleted 2 Menu key Delete OK key Yes Registering Permit ID No 1 Display the screen System Menu Counter key key FAX OK key key TX RX Restrict OK key key Permit ID List OK key 2 Add a Permit ID No 1 Menu key Add FAX ID OK key 2 Use the numeric keys to enter Permit ID No 0000 to 9999 3 Select the OK key 3 To register another Permit ID No repeat Steps 2 1 to 2 3 NOTE Up to 10 Permit ID numbers ...

Page 156: ... changed 2 Select the OK key 3 Use the numeric keys to reenter the Permit ID number 4 Select the OK key Deleting Permit ID No 1 Display the screen System Menu Counter key key FAX OK key key TX RX Restrict OK key key Permit ID List OK key 2 Deleting 1 Select the Permit ID No to be deleted 2 Menu key Delete OK key Yes NOTE For the procedure for entering a number refer to the following Registering Pe...

Page 157: ...X numbers or from senders whose Local FAX Number is not registered are rejected You can select whether reception from a party whose local fax number is not registered is allowed or rejected in Unknown Number Reception Unknown Number Reception page 8 16 1 Display the screen System Menu Counter key key FAX OK key key TX RX Restrict OK key key RX Restriction OK key 2 Configure the function To not use...

Page 158: ...obs and printer jobs and printing from USB memory Faxes and print jobs received during the unusable time period are printed after the unusable time period ends or when the unusable time period is temporarily canceled NOTE If the login user name entry screen appears during operations log in by referring to the machine s Operation Guide for Administrator User Name and Password The factory default lo...

Page 159: ...cancel code Specify the code to temporarily cancel the unusable setting during unusable time 1 Enter Unlock Code 0000 to 9999 2 Select the OK key NOTE To use the machine temporarily during unusable time enter the Unlock Code and select Login ...

Page 160: ...ress transmission Encrypted transmission Manual send when dialed from this machine to the receiving system Polling reception Sending Faxes from PC Login Logout page 3 13 Item Description Registration of User Register user access privileges User ID and Password Enable Disable User accounting Enable User accounting NOTE Machine s Operation Guide Item Description Registration of Account Register Acco...

Page 161: ...transmission Manual send when dialed from this machine to the receiving system Polling reception Sending Faxes from PC When job accounting has been enabled batch transmission function works only for communication to be performed for the same Account ID The communication to be performed with a different Account ID is not conducted as a batch transmission Normally the Local FAX Name is printed in th...

Page 162: ...lains the following topics Indicators During Sending Receiving Operation 9 2 Responding to an Attention Indicator Flashes 9 2 Precautions When Turning Power OFF 9 3 Messages 9 4 Error Code List 9 6 Troubleshooting 9 9 Common inquiries 9 11 ...

Page 163: ...dicator flashes check the message display If the message is not indicated on the message display check the following Symptom Checkpoints Corrective Actions Reference Page Cannot send fax Is the modular cord connected correctly Connect the modular cord correctly Is Permitted FAX No or Permitted ID No registered correctly Check Permitted FAX No and Permitted ID No 8 10 Has a communication error occu...

Page 164: ...en Turning Power OFF To power off the machine press the Power switch You cannot automatically receive a fax when the power switch is turned off The confirmation message for power supply off is displayed It takes about 3 minutes for power off Show PowerOffMsg page 8 6 OFF ...

Page 165: ... the OK key Incorrect account ID Job is canceled The account ID was incorrect when processing the job externally The job is canceled Select the OK key Incorrect Login User Name or Password Job is canceled The login user name or password was incorrect when processing the job externally The job is canceled Select the OK key Insufficient memory Cannot start the job Job cannot be started Try again lat...

Page 166: ...n the screen The specified box is full and no further storage is available Job is canceled Select the OK key Try to perform the job again after printing or deleting data from the box Scanner memory is full Job is canceled Scanning cannot be performed any more due to insufficient memory The job is canceled Select the OK key The phone receiver is off the hook Hang Up Put down the receiver Message Ch...

Page 167: ...ctly Send again If you still have trouble reduce TX Start Speed and send again NOTE If the communication error occurs frequently change the default setting of TX Start Speed in System Menu E00900 E00910 U00900 U00910 Page s not received correctly Ask the sender to resend NOTE If the communication error occurs frequently change the default setting of RX Start Speed in System Menu E01000 E01097 U010...

Page 168: ...chine is an our brand model and transmission restrictions were found set by the other party during polling reception Communication was interrupted because the password was incorrect 2 The other party s machine is an our brand model and transmission restrictions were found set by the other party during sub address bulletin board reception Communication was interrupted because the password was incor...

Page 169: ...s stopped because there is no more free space in the memory of this machine Create free space by outputting the data stored in the memory or cancel the reception to the Sub Address Box E14100 U14100 Transmission to the Sub Address Box or sub address box on our brand recipient machine was stopped because there is no more free space in the memory of the recipient machine Check with the recipient E19...

Page 170: ...the forwarding destination 5 2 Cannot receive document Is the modular cord connected correctly Connect the modular cord correctly Is Communication error displayed Remedy the cause of error and ask the sender to retry 9 6 Is RX reception restriction activated Cancel the RX restriction 8 10 Are you using an IP telephone line You may be able to temporarily clear the communication error by changing th...

Page 171: ... a Sub Address Box Is the box password been set Enter the correct box password 5 8 Cannot use polling reception Is polling transmission being used correctly on the sending machine Check with the sending machine Cannot use sub address bulletin board communication Does the other party s fax machine have the same sort of sub address bulletin board communication function If the other party s fax machi...

Page 172: ...are frequently received after this product has been purchased Question Answer 1 I want to add a completion stamp when sending faxes This product does not have a function for completion stamps 2 I want to send and receive faxes in color Fax images are transmitted and received in black and white ...

Page 173: ...e Keys 10 2 Selecting Type of Characters 10 3 Characters That Can be Entered Using the Numeric Keys 10 3 Entering Symbols 10 4 Entering Characters 10 4 Specifications 10 6 Menu Map 10 8 Received FAX Sizes and Paper Priority Metric Model 10 12 Received FAX Sizes and Paper Priority Inch Model 10 13 ...

Page 174: ...osition of the cursor 3 Right Select key Select to select the type of characters you want to enter When Text is displayed 4 OK key Select to finalize entry and return to the screen before the entry To enter a symbol select to confirm the selected symbol 5 Clear key Select to delete characters 6 Numeric keys Select to enter characters and symbols 7 Arrow keys Select to select the entry position or ...

Page 175: ... key changes the character in the order from left to right _ 1 Repeats from the first character on the left 1 During number entry a b c A B C 2 Repeats from the first character on the left 2 During number entry d e f D E F 3 Repeats from the first character on the left 3 During number entry g h i G H I 4 Repeats from the first character on the left 4 During number entry j k l J K L 5 Repeats from ...

Page 176: ...om the first character on the left 9 During number entry _ space 0 Repeats from the first character on the left 0 During number entry Select to change the character in the cursor position between upper case and lower case or During number entry Displays the symbol list For details refer to the following Entering Symbols page 10 4 _ During number entry Depending on the functions there are symbols t...

Page 177: ...e key Displays the symbol list 5 Select the or key to move the cursor and select 6 Select the OK key is entered 7 Select the 3 key four times D is entered 8 Select the key Account Name Text ABC R Account Name Text ABC R Symbols Text _ ª Symbols Text _ ª Account Name Text ABC R Account Name Text ABC R D Account Name Text ABC R D ...

Page 178: ...h 8 1 2 216 mm Max length 14 1 32 356 mm Automatic Document Feed Max 50 sheets with document processor Resolution Scan 200 100 dpi Normal 8 dot mm 3 85 line mm 200 200 dpi Fine 8 dot mm 7 7 line mm 200 400 dpi Super Super Fine 8 dot mm 15 4 line mm 400 400 dpi Ultra Ultra Fine 16 dot mm 15 4 line mm Print 600 dpi Gradations 256 shades Error diffusion One Touch Key 22 keys Multi Station Transmissio...

Page 179: ...m Document Size Letter Legal Statement A4 A5 Folio B5 JIS FAX Delayed Transmit Based on settings in the Network FAX Driver setting is possible to any 1 minute increment within the subsequent 24 hour period Transmit and Print Fax transmission and print out at the machine is available Broadcast Transmission Max 100 destinations Job Accounting Requires the input of a Login User Name and Password in t...

Page 180: ...4 4 One Touch Key page 3 10 Program page 3 27 Original Size page 3 16 Original Image page 3 16 FAX Resolution page 3 16 Orig Orientation page 3 17 Continuous Scan page 3 17 File Name Entry page 3 17 JobFinish Notice page 3 18 FAX Delayed TX page 3 19 FAX Direct TX page 3 20 FAX RX Polling page 5 17 FAX TX Report page 3 21 Density page 3 21 Duplex page 3 21 ...

Page 181: ...us refer to the machine s Operation Guide USB Memory refer to the machine s Operation Guide USB Keyboard refer to the machine s Operation Guide Network refer to the machine s Operation Guide Wi Fi refer to the machine s Operation Guide Report page 8 4 Report Print page 8 4 Menu Map refer to the machine s Operation Guide Status Page page 7 8 Font List refer to the machine s Operation Guide Admin Rp...

Page 182: ... Unusable Time page 8 17 Function Default FAX Resolution page 8 6 Con scan FAX page 8 6 Login Operation refer to the machine s Operation Guide RAM Disk Mode refer to the machine s Operation Guide Format SD Card refer to the machine s Operation Guide Optional Memory refer to the machine s Operation Guide Disp Status Log refer to the machine s Operation Guide USB KeyboardType refer to the machine s ...

Page 183: ...ge 8 8 RX Date Time page 8 8 2 in 1 Printing page 8 8 Batch Print page 8 8 Remote SW Dial page 8 8 Encryption RX page 5 23 Duplex Printing page 8 9 ECM RX page 8 9 RX Start Speed page 8 9 TX RX Restrict page 8 10 Select Key Set page 8 9 Dest Entry FAX page 8 9 Document Box Sub Address Box page 5 8 Job Box refer to the machine s Operation Guide Polling Box page 5 17 Select Key Set refer to the mach...

Page 184: ... A5 R Paper orientation is different from the received document The image is printed after being rotated 90 automatically Folio A4 A4 The document is printed on this paper when the length of the document received is 351 to 380 4 mm and the cassette set as the Folio size is empty 3 A4 B5 Images shorter than the A4 vertical length 297 mm are received and then reduced and printed on B5 paper horizont...

Page 185: ...on of the paper feed Paper Size 1 Statement Letter Legal Letter Legal 2 Statement R Paper orientation is different from the received document The image is printed after being rotated 90 automatically Legal Letter Letter The document is printed on this paper when the length of the document received is 376 6 to 379 3 mm and the cassette set as the Legal size is empty indicates print output on 2 shee...

Page 186: ... Duplex Printing 4 7 8 9 E ECM RX 8 9 ECM TX 8 7 E mail Notice Job Finish Notice 3 18 Reporting FAX Receipt Result 7 9 Encryption Communication 5 23 Changing Registration Contents of Encryption Key 5 24 Deleting Registration Contents of Encryption Key 5 25 Encryption Box No 5 23 Encryption Key 5 24 Encryption Key No 5 23 Registering an Encryption Key 5 24 Setting the Encrypted Reception 5 26 Using...

Page 187: ...s and Functions 2 2 PBX Setting 2 11 Permit Fax No Change 8 12 Change Deletion 8 12 Registration 8 11 Permit ID No Change 8 15 Deletion 8 15 Registration 8 14 Polling Communication 5 17 Checking 5 22 Deleting Originals in a Polling Box 5 22 Polling Reception 5 19 Polling Transmission 5 17 Printing from a Polling Box 5 21 Sub Address Bulletin Board Communication 5 19 Precautions When Turning Power ...

Page 188: ...x List 5 15 Sub Address Bulletin Board Reception 5 19 Sub Address Communication 5 8 Sub Address 5 8 Sub Address Password 5 8 Sub Address Transmission 5 16 T Telephone Line 8 7 Time 2 7 Transmission Restriction 8 10 Communication Establishing Requirements 8 10 Permit FAX No 8 11 Permit ID No 8 14 Prerequisites 8 10 Reception Rejection Requirements 8 11 Reception Restriction Setting 8 16 Reject FAX ...

Page 189: ......

Page 190: ...First edition 2016 6 2S4GEEN500 ...

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