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Kyocera ECOSYS M4125idn, Operation Manual

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6-3

Sending Faxes from PC > Flow of Network FAX Sending

Flow of Network FAX Sending

Network FAX sending is performed in the following sequence.

Prepare a document using a PC networked to this machine.

Forward the document data from the PC to this machine using the same operation as for printing.

The machine sends the document data to another fax machine.

The other fax machine receives the data.

Summary of Contents for ECOSYS M4125idn

Page 1: ...ECOSYS M8124cidn ECOSYS M8130cidn ECOSYS M4125idn ECOSYS M4132idn FAX System 13 OPERATION GUIDE PRINT COPY SCAN FAX ...

Page 2: ... Power OFF 1 13 2 Before Using the Fax Machine 2 1 Part Names Machine Exterior 2 2 Part Names Document Processor 2 3 Using the Operation Panel 2 4 Using the Operation Panel 2 5 Display the Home screen 2 5 Operating the touch panel 2 6 Using the Enter key 2 6 Using the Quick No Search key 2 6 Quick Setup Wizard 2 7 Setting Date and Time 2 10 Registering Destinations in the Address Book 2 11 Adding ...

Page 3: ... of manual reception 4 4 5 Detailed Settings of FAX Functions 5 1 Fax transmission functions 5 3 Original Size 5 3 Original Orientation 5 3 2 sided Book Original 5 4 FAX TX Resolution 5 4 Density 5 4 Original Image 5 5 Continuous Scan 5 5 Job Finish Notice 5 5 File Name Entry 5 5 Long Original 5 5 FAX Delayed Transmission 5 6 Setting the Delayed Transmission 5 7 FAX Direct Transmission 5 7 FAX Pol...

Page 4: ...ox 5 32 Encryption 5 33 Registering an Encryption Key 5 33 Changing Registration Contents of Encryption Key 5 34 Deleting Registration Contents of Encryption Key 5 34 Using the Encrypted Transmission 5 35 Setting the Encrypted Reception 5 36 6 Sending Faxes from PC 6 1 Flow of Network FAX Sending 6 3 Flow of Network FAX Receiving 6 4 Network FAX Setup 6 5 Installing the Network FAX Driver 6 5 Unin...

Page 5: ...eport 8 5 Cassette MP Tray Settings 8 6 Common Settings 8 7 Document Box 8 8 FAX 8 8 Adjustment Maintenance 8 12 Transmission Restriction 8 13 Register Permitted FAX No 8 14 Changing Permit FAX No 8 15 Deleting Permit FAX No 8 15 Register Reject FAX numbers 8 16 Changing Reject FAX No 8 16 Deleting Reject FAX No 8 16 Registering Permit FAX No 8 17 Changing Permit ID No 8 17 Deleting Permit ID No 8...

Page 6: ...de List 10 5 General Troubles 10 8 Frequently Asked Questions 10 10 11 Appendix 11 1 Character Entry Method 11 2 Entry Screens 11 2 Entering Characters 11 3 Specifications 11 5 Default Setting Value List 11 7 Received FAX Sizes and Paper Priority 11 10 Direct Size Priority 11 10 Reduction Priority 11 13 Received FAX Sizes and Paper Priority Inch Model 11 16 Index Index 1 ...

Page 7: ...User Guide One Touch Key Select the destination using the One Touch Keys 3 8 Function Description Reference Page Original Size Specify the original size to be scanned 5 3 Original Orientation Select the orientation of the original document top edge to scan correct direction 5 3 2 sided Book Original Select the type and binding of originals 5 4 FAX TX Resolution Select fineness of images when sendi...

Page 8: ...n key Description Reference Page Sub Address Box Operate the sub address box 5 18 Function key Description Reference Page Polling Box Operate the polling box 5 26 Function key Description Reference Page FAX Memory RX Box Operate the fax memory RX box 5 31 㻼㼛㼘㼘㼕㼚㼓㻌㻮㼛㼤 ...

Page 9: ...ng FAX Log Displays the FAX screen 7 4 Outgoing FAX Report The Outgoing FAX Report are printed as a report 7 4 Incoming FAX Report The Incoming FAX Report are printed as a report 7 4 Scanner Displays the original scanning status or error information Machine s Operation Guide Printer Displays error information queued or printing status Machine s Operation Guide FAX Memory RX Box Displays the status...

Page 10: ...atus of the Wi Fi Direct is displayed Machine s Operation Guide Wireless Network The connection status of the Wireless Network Interface Kit is displayed Machine s Operation Guide Wi Fi Connection Status The connection status of the Wi Fi is displayed Machine s Operation Guide SSD Displays the status of optional SSD Machine s Operation Guide NFC Displays the NFC connection status Machine s Operati...

Page 11: ...x Menu Map Language System Menu Settings Description Reference Page Language Set the language to use for the touch panel display Machine s Operation Guide ...

Page 12: ...ation Guide Optional Network Status Prints the optional network status allowing you to check the information including optional network interface firmware version network address and protocol Machine s Operation Guide Accounting Report The total pages counted of all relevant accounts can be printed as an accounting report Machine s Operation Guide Sub Address Box List Prints the Sub Address Box li...

Page 13: ...to the specified destinations whenever a set number of jobs has been logged Machine s Operation Guide Destination Set the destination to which log histories are sent Only E mail address can be set Machine s Operation Guide Job Log Subject Set the subject automatically entered when sending log histories by E mail Machine s Operation Guide SSFC Log Subject Enter the subject for the Job Log History u...

Page 14: ...ion Select the default scanning resolution 8 7 Continuous Scan FAX Set the continuous scan defaults 8 7 Paper Output Select the output tray respectively for copy jobs print jobs from Document Box computers and FAX RX data 8 7 Error Handling Select whether to cancel or continue the job when error has occurred Machine s Operation Guide Measurement Select inch or metric for the unit for paper dimensi...

Page 15: ...Page Copy Configures settings for copying functions Machine s Operation Guide System Menu Settings Description Reference Page Send Configures settings for sending functions Machine s Operation Guide System Menu Settings Description Reference Page Custom Box Configure settings for Custom Box Machine s Operation Guide Sub Address Box Configure settings for Sub Address Box 5 18 Job Box Configure sett...

Page 16: ...ether or not to use account name as local FAX name Dialing Mode Select the dialing mode according to the line type Retry Times Set the number of redials ECM TX Set whether ECM TX is performed TX Start Speed Set the TX Start Speed Reception Media Type Specify the paper type to be used for print output of the received fax 5 9 Reduce RX Size When the reception size is larger than the paper size you c...

Page 17: ...m the connected telephone set Encrypted Reception Turns on reception by encrypted communication ECM RX Set whether ECM RX is performed RX Start Speed Change the RX Start Speed TX RX Restriction This function allows you to send or receive originals only when communication requirements are met 8 13 Forward Settings When you have received a fax you can forward the received image to other faxes and co...

Page 18: ...uide Edit Restriction Restrict editing of the address book Machine s Operation Guide Print List You can print the list of destinations registered in the Address Book 2 15 System Menu Settings Description Reference Page User Login Job Accounting Configure settings related to machine management Machine s Operation Guide System Menu Settings Description Reference Page Printer Printing from computers ...

Page 19: ...on Guide Sleep Timer Set amount of time before entering Sleep Machine s Operation Guide Energy Saver Recovery Level Select the method of recovery from energy saver Machine s Operation Guide Auto Error Clear In the Auto Error Clear mode automatically clear the error after a set amount of time elapses Machine s Operation Guide Error Clear Timer If you select On for Auto Error Clear set the amount of...

Page 20: ...n a function that allows the receiving party to call and initiate fax reception 6 Sending Faxes from PC Explains how to send a FAX from a PC 7 Job Control Explains how to check the status of recently performed transmission and reception operations in the touch panel Also explains how to print administrative reports showing communication results machine settings and registered information 8 Default...

Page 21: ...Refer to Click an item in the Table of Contents to jump to the corresponding page Click to move from the current page to the previously displayed page This is convenient when you want to return to the page from which you jumped to the current page IMPORTANT Indicates operational requirements and restrictions to operate the machine correctly and avoid damage to the machine or property NOTE Indicate...

Page 22: ...orientation In addition the following icons are used to indicate original and paper placement orientations on the touch panel Original paper sizes that can be used vary depending on the function and source tray To configure the settings refer to the following Machine s Operation Guide Actual procedure Procedure indicated in this guide Press the System Menu Counter key Select Select Common Settings...

Page 23: ...his Guide 1 2 About this Operation Guide 1 3 Legal Notice 1 4 Legal Notice 1 4 FCC PART 68 REQUIREMENTS 1 5 IMPORTANT SAFETY INSTRUCTIONS 1 6 IMPORTANTES MESURES DE SECURITE 1 7 CANADIAN IC REQUIREMENTS 1 8 CONDITIONS DE L IC CANADIENNE 1 9 Declarations to European Directives 1 9 Network Compatibility Declaration 1 11 Trademark Information 1 12 Precautions When Turning Power OFF 1 13 ...

Page 24: ...udes information on actions which must be performed Specifics of the required action are indicated inside the symbol Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing fee required Request Due to performance updating information in this Operation Guide is subject to change without notice W...

Page 25: ...his machine Please read the Operation Guide before you start using the machine During use refer to the Operation Guide for your machine for information regarding the sections listed below Environment Precautions for Use Loading Paper Cleaning Toner Container Replacement Waste Toner Box Replacement Solving Malfunctions Responding to Error Messages Clearing Paper Jams ...

Page 26: ...R OR PARTIAL OF RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM MALFUNCTIONS MISUSE OR EXTERNAL FACTORS SUCH AS POWER OUTAGES OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING THEREFROM ...

Page 27: ...ges in its facilities equipment operations or procedures that could affect the operation of the equipment If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service 7 If trouble is experienced with this equipment please contact the following company for repair and or warranty information KYOCERA Document Solu...

Page 28: ...munication line cord 1 Do not use this product near water for example near a bath tub wash bowl kitchen sink or laundry tub in a wet basement or near a swimming pool 2 Avoid using a telephone other than a cordless type during an electrical storm There may be a remote risk of electric shock from lightning 3 Do not use the telephone to report a gas leak in the vicinity of the leak 4 Use only the pow...

Page 29: ...isine d un bac a laver dans un sous sol humide ou pres d une piscine 2 Eviter d utiliser le telephone sauf s il s agit d un appareil sans fil pendant un orage electrique Ceci peut presenter un risque de choc electrique cause par la foudre 3 Ne pas utiliser l appareil telephonique pour signaler une fuite de gaz s il est situe pres de la fuite 4 Utiliser seulement le cordon d alimentation et le type...

Page 30: ...ifications The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five The REN CANADA of this product is 0 4 ...

Page 31: ...n relates is in conformity with the following specifications Declarations to European Directives Limits and methods of measurement for immunity characteristics of information technology equipment EN55024 Limits and methods of measurement for radio interference characteristics of information technology equipment EN55022 Class B Limits for harmonic currents emissions for equipment input current 16A ...

Page 32: ...N for D E GR P and N DE 12R00 National AN for D AN 06R00 AN for D GR and P DE 14R00 National AN for D AN 07R01 AN for D E P and N ES 01R01 National AN for E AN 09R00 AN for D GR 01R00 National AN for GR AN 10R00 AN for D GR 03R00 National AN for GR AN 11R00 AN for P GR 04R00 National AN for GR AN 12R00 AN for E NO 01R00 National AN for N AN 16R00 General Advisory Note NO 02R00 National AN for N DE...

Page 33: ...esigned to operate in the public switched telephone networks PSTN in the following countries Austria France Liechtenstein Slovakia Belgium Germany Lithuania Slovenia Bulgaria Greece Luxembourg Spain Cyprus Hungary Malta Sweden Czech Iceland Norway Switzerland Denmark Ireland Poland The Netherlands Estonia Italy Portugal United Kingdom Finland Latvia Romania ...

Page 34: ... of Microsoft Corporation in the U S A and or other countries Adobe Acrobat Adobe Reader and PostScript are trademarks of Adobe Systems Incorporated Ethernet is a registered trademark of Xerox Corporation IBM and IBM PC AT are trademarks of International Business Machines Corporation All other company and product names in this Operation Guide are trademarks or registered trademarks of their respec...

Page 35: ...Power OFF To power off the machine press the Power switch You cannot automatically receive a fax when the power switch is turned off 1 2 When Show Power Off Message is set a shutdown confirmation screen is displayed Show Power Off Massage 8 8 The device will not be able to send and receive faxes ...

Page 36: ...me screen 2 5 Operating the touch panel 2 6 Using the Enter key 2 6 Using the Quick No Search key 2 6 Quick Setup Wizard 2 7 Setting Date and Time 2 10 Registering Destinations in the Address Book 2 11 Adding a Destination Address Book 2 11 Changing the Address Book 2 14 Deleting Address Book Entries 2 14 Printing Address List 2 15 Adding a Destination on One Touch Key 2 15 Registering Shortcuts A...

Page 37: ... Operation panel Perform the fax operation with this panel 2 Power switch Set this switch to the ON side when performing the fax or copier operation The touch panel lights to enable operation 3 LINE connector Connect the modular cord for the telephone line to this connector 4 TEL connector When using a commercially available telephone set connect to this TEL connector IMPORTANT You cannot automati...

Page 38: ...er when the original jammed in the Document Processor 6 Original width guides Adjust these guides according to the original width 7 Original table Stack the sheet originals on this table 8 Original eject table Read originals are ejected onto this table 9 Opening handle Hold this handle when opening or closing the Document Processor 8 7 9 5 6 ...

Page 39: ...Starts copying and scanning operations and processing for setting operations 9 Stop Cancels or pauses the job in progress 10 Reset Returns settings to their default states 11 Energy Saver Puts the machine into Sleep Mode Recovers from Sleep if in Sleep Mode 12 Authentication Logout Authenticates user switching and exits the operation for the current user i e log out 13 Interrupt Displays the Inter...

Page 40: ...y changing the page 3 Screen switching keys Use these buttons to switch between desktop pages NOTE You can also switch views by touching the screen and moving the finger sideways i e swiping 4 Taskbar Displays task icons 5 Logout Logs out the current user This is displayed when user login administration is enabled 6 Login User Name Displays the logged in user name This is displayed when user login...

Page 41: ...sages 2 Enters destinations 3 Configures function settings 4 Displays available functions and settings 5 Register the shortcuts 6 Scrolls up and down when the list of values cannot be displayed in its entirety on a single screen 7 Displays registered shortcuts 8 Displays the date and time and number of destinations FAX On Hook Chain Check Address Book Add Dest Direct Ext Address Book Functions 10 ...

Page 42: ...fore Using the Fax Machine Quick Setup Wizard Quick Setup Wizard For FAX functions paper settings Energy Saver functions and network settings the following settings can be configured in a wizard style screen ...

Page 43: ...fax information on the fax on the receiving system 8 9 3 Sound Speaker Volume Set the volume when selecting On Hook Speaker Volume Volume of the built in speaker when the line is connected by selecting On Hook 8 7 Monitor Volume Set the monitor volume Monitor Volume Volume of the built in speaker when the line is connected without selecting On Hook such as in memory transmission 8 7 Job Finish Buz...

Page 44: ...off 8 8 NOTE The settings can be changed in the system menu System Menu Operation Method 8 2 NOTE If the user authentication screen appears enter your login user name and login password and select Login The factory default login user name and login password are set as shown below Login User Name ECOSYS M8124cidn 2400 ECOSYS M8130cidn 3000 ECOSYS M4125idn 2500 ECOSYS M4132idn 3200 Login Password EC...

Page 45: ... Guide for Administrator User Name and Password The factory default login user name and login password are set as shown below Login User Name ECOSYS M4125idn 2500 ECOSYS M4132idn 3200 ECOSYS M8124cidn 2400 ECOSYS M8130cidn 3000 Login Password ECOSYS M4125idn 2500 ECOSYS M4132idn 3200 ECOSYS M8124cidn 2400 ECOSYS M8130cidn 3000 Item Description Time Zone Set the time difference from GMT Choose the ...

Page 46: ...en System Menu Counter key Address Book One Touch Address Book Contact Next 2 Add the name 1 Enter the destination name to be displayed on the Address Book and select Next 2 To specify an Address Number select Address Number 3 Use or the numeric keys to enter an address number 000 to 250 To have the number assigned automatically set 000 4 Select OK 3 Enter the fax number 1 Select FAX NOTE Register...

Page 47: ...Selecting this key adds about 3 seconds of waiting time during dialing For example when dialing the receiving system on an external line you can use this method to insert a pause before resuming dialing after you dial a specific number Space It is possible to enter half width spaces in the entry of the destination number This is useful when checking if the destination number has been entered corre...

Page 48: ... to be included in the group must be added first Register one or more individual destinations as needed before proceeding Up to 100 destinations for the E mail 500 destinations for the FAX 100 destinations for the i FAX and a total of 5 destinations for the FTP and SMB can be registered per group NOTE Up to 32 characters can be entered For details on character entry refer to the following Characte...

Page 49: ...on to a group 1 Change Name and Address Number How to change refer to the following Adding a Group 2 12 2 Member 3 After you have completed the changes OK End Save Yes Register the changed group To delete any destination from the group 1 Member Select the delete destination Yes 2 End Save Yes Register the changed group Deleting Address Book Entries Delete the destinations contacts you added to the...

Page 50: ...ew destination contact or group to an one touch key Adding a Destination Assign a new destination to an one touch key A maximum of 100 destinations can be registered To register a destination to a One Touch Key it must first be registered in the Address Book Configure in advance necessary registration 1 Display the screen System Menu Counter key Address Book One Touch One Touch Key 2 Add a One Tou...

Page 51: ... Edit or delete the destination Editing the destination 1 Select the One Touch Key you wish to edit and select Menu Edit 2 To change to a different destination select Destination then select the destination and select OK 3 To change the name of the One Touch Key displayed on the basic screen select Name then enter the name and select OK 4 You have entered and then select Save OK The destination is...

Page 52: ...ng For more information about configuring settings refer to Default fax settings on page 8 2 NOTE Refer to the following for use of Shortcuts Machine s Operation Guide NOTE Before connecting this machine to PBX it is recommended to contact the company that installed the PBX system to request connection of this machine Note that correct operation cannot be guaranteed in environment in which this ma...

Page 53: ...g Transmission Disconnection of Communication 3 4 Methods For Entering the Destination 3 6 Entering the destination fax number with the numeric keys 3 6 Choosing from the Address Book 3 7 Choosing from the One Touch Key 3 8 Choosing from the Speed Dial 3 9 Broadcast Transmission 3 9 Login Logout 3 11 Logging in when User Login Administration has been Enabled 3 11 Logging in when Job Accounting has...

Page 54: ... starts Memory transmission is selected by default Direct transmission The destination is dialed and communication starts before the original is scanned Select Direct to change the transmission method to direct transmission The key will be highlighted on the touch panel If the Direct is selected in the highlighted state the transmission method will change to memory transmission For operation of di...

Page 55: ...lect Recall 2 Press the Start key Transmission begins Checking the Send Status 1 Select the Status Job Cancel key 2 Display the send job status screen Select Sending Jobs The list of accepted time destination and status are displayed for each job Priority Override Send A fax job waiting to be sent can be sent by priority override NOTE When continuous scan is set you can continue with scanning of a...

Page 56: ... Select the Stop key During memory transmission to cancel scanning while originals are being scanned select the Stop key on the operation panel or select Cancel on the touch panel Scanning of originals is canceled and the originals are ejected When originals remain in the document processor take them out from the original output table Cancelling Memory Transmission during communication 1 Select th...

Page 57: ...smission refer to the following Cancelling Direct Transmission 5 7 To cancel a delayed transmission or send a fax by immediate transmission refer to the following Cancelling Delayed Transmissions Queued 5 7 To cancel polling transmission refer to the following Polling Communication 5 26 NOTE To cancel direct transmission delayed transmission or polling transmission refer to the section for that fu...

Page 58: ...number Key Description Pause Selecting this key adds about 3 seconds of waiting time during dialing For example when dialing the receiving system on an external line you can use this method to insert a pause before resuming dialing after you dial a specific number Space It is possible to enter half width spaces in the entry of the destination number This is useful when checking if the destination ...

Page 59: ...set when using encrypted transmission to send the data For more information about configuring settings refer to the following Encryption 5 33 NOTE When On is selected in Entry Check for New Dest a confirmation screen is displayed for the entered FAX number Re enter the same FAX number and select OK Machine s Operation Guide Select New Destination to enter the next fax number Broadcast Transmission...

Page 60: ...ation type All FAX Group Search Search by number Search by the name or address number Sort name Sort number Sort by name or address number 3 Select OK The selected destination is registered in the destination list Choosing from the One Touch Key Select the destination using the One Touch Keys 1 Display the screen Select One Touch Key NOTE To cancel a selection select the checkbox again so that it ...

Page 61: ...d automatically repeats dialing and transmission to the set destination afterwards 1 Select FAX on the Home screen 2 Select the Destination Enter the fax number 1 Select Add NOTE You can specify the One Touch Key using one touch number by selecting the Quick No Search key NOTE Refer to the following for registering the One Touch Key Adding a Destination on One Touch Key 2 15 NOTE When using a grou...

Page 62: ...uch Key 1 Select One Touch Key 2 Select all destinations and select OK 3 After selecting all the destinations press the Start key NOTE Up to 64 digits can be entered Use the numeric keys to enter a number NOTE When On is selected in Entry Check for New Dest a confirmation screen is displayed for the entered FAX number Re enter the same FAX number and select OK Machine s Operation Guide NOTE For de...

Page 63: ... Select Login Log in from the login screen If this screen is displayed during operations select a user and log in Machine s Operation Guide NOTE If Network Authentication is selected as the user authentication method authentication destinations are displayed and either Local or Network can be selected as the authentication destination To authenticate by ID card select ID Card Login NOTE If a user ...

Page 64: ...n user name and password appears Enter a login user name and password to login If the user has already registered the account information the account ID entry would be skipped Machine s Operation Guide 2 Proceed to complete the rest of the steps Logout When the operations are complete select the Authentication Logout key to return to the account ID entry screen NOTE If you entered a wrong characte...

Page 65: ...elect On Hook 4 Use the numeric keys to enter the number of the receiving system 5 Press the Start key When you hear the fax tone the telephone line has connected to the receiving system Press the Start key Transmission begins NOTE Connecting a telephone set commercially available product to this machine enables you to talk with the person at the receiving system before sending originals Manual Se...

Page 66: ...n 2 Place the originals 3 Select the destination and set transmitting functions if you want to use any 4 Press the Start key Scanning of the originals starts and the next transmission is scheduled 5 When the communication is completed the scheduled transmission will begin NOTE Together with delayed transmission and interrupt send up to 35 transmissions can be scheduled You can use the broadcast tr...

Page 67: ...Set the destination and press the Start key The originals are left in queue and the transmission will start when transmission becomes possible 5 When the interrupt send is completed the waiting communication and standby transmission will automatically resume NOTE When the total number of standby transmissions and delayed transmissions has already reached 35 you cannot use interrupt send NOTE When ...

Page 68: ... When OK is selected 001 is automatically added to all destinations For the procedure for selecting a destination in the address book refer to the following Choosing from the Address Book 3 7 Select fax number from One Touch Key 1 Select One Touch 2 When OK is selected 001 is automatically added Use the numeric keys to enter a fax number 1 Enter the fax number of the receiving system NOTE It is co...

Page 69: ...ial 2 When OK is selected 001 is automatically added NOTE When On is selected in Entry Check for New Dest a confirmation screen is displayed for the entered FAX number Re enter the same FAX number and select OK Machine s Operation Guide ...

Page 70: ...ch setting when transmitting For the procedure for registering a favorites refer to the following Machine s Operation Guide 1 Select the Favorites on the Home screen 2 Select a favorite When using the wizard mod 1 The registered screens are displayed in order Make the desired settings and select Next When all the settings are complete the confirmation screen is displayed 2 Place the originals Star...

Page 71: ...ter explains the following topics Reception Method 4 2 Set the Reception Method 4 2 Automatic Reception 4 3 Flow of automatic reception 4 3 Canceling reception Disconnection of communication 4 3 Manual Reception 4 4 Flow of manual reception 4 4 ...

Page 72: ...eception No special operation is required when receiving faxes Automatic Reception FAX TEL Auto Switch Reception 9 2 FAX Answering Machine Auto Switch Reception 9 4 Manual Reception 4 4 Auto DRD Available for some countries Page 9 9 Set the Reception Method 1 Display the screen System Menu Counter key FAX Reception Reception Mode 2 Select the reception method Select the reception method OK For Aut...

Page 73: ...ormal resolution can be stored During memory reception FAX Reception Printing Jobs are displayed on Printing Jobs of the Status screen To print the received originals supply paper or remove jammed paper For the Status screen refer to the following Machine s Operation Guide 2 Reception Print Received faxes are output to the inner tray with the printed side facing down Canceling reception Disconnect...

Page 74: ...achine receives a call it rings 2 Select On Hook Select On Hook to establish the connection 3 Select Manual RX Reception will start NOTE To use Manual Reception you need to change the receiving mode to Manual Reception To change to manual mode refer to the following Reception 8 10 Connecting a telephone set commercially available product to this machine enables you to receive originals after talki...

Page 75: ...inting 5 11 2 in 1 Print 5 11 Batch Print 5 11 Memory Forwarding 5 12 Forward Settings 5 13 Type of Forwarding Destination 5 13 Forward Settings 5 13 Registering Destinations in the Address Book 5 13 Changing the Registered Information 5 14 Delete the Registered Information 5 14 Forwarding Detail Settings 5 15 File Format 5 15 File Separation 5 15 E mail Subject Add Info 5 15 FTP Encrypted TX 5 15...

Page 76: ...ng Reception 5 28 Printing from a Polling Box 5 30 Checking the box details 5 30 Deleting Originals from a Polling Box 5 30 FAX Memory RX Box 5 31 How to print from the FAX Memory RX Box 5 31 How to delete a fax from the FAX Memory RX Box 5 32 Encryption 5 33 Registering an Encryption Key 5 33 Changing Registration Contents of Encryption Key 5 34 Deleting Registration Contents of Encryption Key 5 ...

Page 77: ...op Edge on Top Top Edge on Left or Auto Auto Detects the original automatically Metric Select from A3 A4 A4 R A5 A5 R A6 B4 B5 B5 R B6 B6 R Folio and 216 x 340 mm Inch Select from Ledger Letter Letter R Legal Statement Statement R 11 x 15 and Oficio II Others Select from 8K 16K 16K R Cardstock Oufuku hagaki Return postcard and custom 1 Size Entry Enter the paper size Centimeter Horizontal 50 to 43...

Page 78: ...oose orientation of the originals either Top Edge on Top or Top Edge on Left Then select OK Book Binding Binding Left Binding Right Select the binding orientation of originals Original Orientation Top Edge on Top Item Description 400x400dpi Ultra Fine when sending originals with minute characters and lines more finely Typical character size 6 point example Resolution Resolution 200x400dpi Super Fi...

Page 79: ... history or job status using the file name date and time or job number specified here Select File Name enter the file name up to 32 characters and select OK To add date and time select Date and Time To add job number select Job No To add both of them select Job No Date and Time or Date and Time Job No Long Original Reads long sized original documents using a document processor Setting item Descrip...

Page 80: ...t select direct transmission You can set up to 30 destinations for delayed transmission When two or more delayed transmissions are set for the same time the communication will start in the order that the delayed transmissions have been set When delayed transmissions have been set in reverse order however sending of originals to be sent to the same destination is prioritized over the ones to be sen...

Page 81: ...ify that each page of the fax has been properly sent Cancelling Direct Transmission During direct transmission to cancel communication during transmission select the Stop key on the operation panel or Cancel on the touch panel The originals that have been scanned are ejected and the screen returns to the send default screen When originals remain in the document processor take them out Setting for ...

Page 82: ...lling Reception This function automatically triggers transmission of originals stored on the sending machine when the receiving machine dials the sending machine s number Value Off On NOTE To turn on polling reception refer to the following Performing Polling Reception 5 28 ...

Page 83: ... time of reception and other information Reception Date Time 8 10 Print received faxes on both sides of the paper Duplex Printing 8 10 Receive a two page fax on one page 2 in 1 Print 8 10 Print received faxes in bulk Batch Print 8 11 Forward received faxes to another fax machine or a computer Memory Forwarding 5 12 Store received faxes in the machine without printing them Sub Address Communication...

Page 84: ...1 Select Media Type 2 Select the media type 4 Set the media type Configure paper settings for fax reception When selecting the media type select the same media type as you selected in step 3 For detailed information on the settings on the tab refer to the following Media Type 8 10 Reduce RX Size When the reception size is larger than the paper size you can reduce the print size For detailed inform...

Page 85: ... on one Letter or A4 size sheet of paper If you specify 2 in 1 reception and duplex printing at the same time 2 in 1 reception is disabled For detailed information on the settings on the tab refer to the following 2 in 1 Print 8 10 Batch Print When there are multiple originals received they are output at once when reception of all pages is completed For detailed information on the settings on the ...

Page 86: ...ge to other faxes and computers or specify a number of copies Type of Forwarding Destination You can forward the received fax to other fax machines send it as an E mail attachment or transfer it to a folder SMB or FTP External FAX Telephone line Telephone line Network External FAX E mail transmission Folder SMB transm Folder FTP transmi ...

Page 87: ...dress Book 1 Display the screen System Menu Counter key FAX Forward Settings Forward Destination 2 Configure the settings 1 Select Display the add destination screen and follow the procedure below to register the forwarding destination Only one destination can be registered Selecting Forwarding Destination from Address Book 1 Select Address Book or Ext Address Book 2 Select the destination individ...

Page 88: ...reen System Menu Counter key FAX Forward Settings Forward Destination 2 Edit destination Select and change the destination 3 Select End Delete the Registered Information 1 Display the screen System Menu Counter key FAX Forward Settings Forward Destination 2 Delete destination Select the destination and select 3 Select End ...

Page 89: ...tem Menu Counter key FAX Forward Settings File Separation 2 Configure the settings Select Each Page or Off To create one file per page select Each Page E mail Subject Add Info Specify whether any information will be added to the subject of the E mail When adding information you can select either Sender Name or Sender 1 Display the screen System Menu Counter key FAX Forward Settings E mail Subject ...

Page 90: ... All Day or Preset Time If Preset Time is selected enter the Start Time and End Time 2 Enter the start time and select Next 3 Enter the end time and select OK File Name You can set the file name to be created when forwarding In addition you can add information such as the date time job number or FAX number 1 Display the screen System Menu Counter key FAX Forward Settings File Name 2 Configure the ...

Page 91: ...chine For information on the network settings refer to the followings Machine s Operation Guide Accessing Command Center RX 1 Display Command Center RX 1 Open the web browser 2 In the Address or Location bar enter the machine s IP address as the URL e g 192 168 48 21 The web page displays basic information about the machine and Command Center RX as well as the current status of the machine 2 Selec...

Page 92: ...ess Box 5 20 Check the box details 5 21 Deleting Printed Originals from a Sub Address Box Automatically 5 21 Delete the Original from Sub Address Box 5 22 Printing a Sub Address Box List 5 22 For the method for transmitting to a Sub Address Box see the next section Perform sub address transmission 5 24 For the method for manipulating a received fax stored in a Sub Address Box see the next section ...

Page 93: ...ilable will be automatically assigned Owner 1 Set the owner of the box Select the owner from the user list that appears Box Name Enter a box name consisting of up to 32 characters Character Entry Method 11 2 Sub Address Configure Sub Address Sub Address Communication 5 23 Box Password User access to the box can be restricted by specifying a password to protect the box Entering a password is not ma...

Page 94: ...ing of up to 32 characters Character Entry Method 11 2 Box No Enter the box number by selecting or number keys The box number can be from 01 to 20 A Custom Box should have a unique number If you enter 00 the smallest number available will be automatically assigned Sub Address Enter the sub address Owner 1 Set the owner of the box Select the owner from the user list that appears Permission 1 Select...

Page 95: ...ct the document whose details you want to check The details of the selected document are displayed Deleting Printed Originals from a Sub Address Box Automatically To automatically delete the originals printed form the Sub Address Box Follow the steps below 1 Select Sub Address Box on the Home screen 2 Selecting the Originals 1 Select the box containing the document you want to print 2 Select the d...

Page 96: ...ou wish to delete and select 3 Select Yes The registration is deleted Printing a Sub Address Box List You can print the Sub Address Box list in which the list of Box No s and Box names of the registered Sub Address Boxes are described When there are originals in the Sub Address Boxes the number of pages is displayed 1 Display the screen System Menu Counter key Document Box 2 Print Sub Address Box ...

Page 97: ... be used together with various kind of functional communication When registering a sub address and sub address password in the Address Book and One Touch Key you can omit their entry before transmission For details refer to the explanations in the procedure of each communication method and registration method Sub Address With the machine sub address and sub address passwords are called sub address...

Page 98: ...n use up to 20 digits including the numbers from 0 to 9 space and characters to enter a sub address password 4 OK OK 5 To transmit Check the destination and press the Start key NOTE To use sub address transmission check that a sub address and password have been set in the receiving system in advance Encrypted transmission cannot be used in sub address transmission NOTE When a sub address has been ...

Page 99: ...Printing Originals from a Sub Address Box 5 20 Check the box details 5 21 Deleting Printed Originals from a Sub Address Box Automatically 5 21 Delete the Original from Sub Address Box 5 22 Printing a Sub Address Box List 5 22 Sub Address Bulletin Board Reception 5 28 IMPORTANT To use sub address reception functions settings must be configured To configure the settings refer to the following Regist...

Page 100: ...er Polling Transmission Originals intended for polling transmission are automatically deleted after they have been sent to the destination To allow polling transmission of the same original to multiple destinations set this option to Off 1 Display the screen System Menu Counter key Document Box Polling Box 2 Configure the settings Delete Transmitted File On or Off OK Overwrite Setting To allow ove...

Page 101: ...el of detail used for scanning originals File Name Entry Allows you to rename the files created from scanned originals You can also use this function to add the job number and or date Function Description Original Size Specify the original size to be scanned Be sure to always select the original size when using custom size originals Original Orientation To ensure that the originals are stored in t...

Page 102: ...not select multiple destinations If you specified a destination for which encrypted communication is registered encrypted communication is disabled for polling reception To use polling reception you must first ensure that the sending machine is set up for polling transmission IMPORTANT The recipient s machine must also be equipped with a sub address bulletin board function Some fax machines cannot...

Page 103: ...e procedure for setting a sub address refer to the following Perform sub address transmission 5 24 For the procedure for selecting a destination refer to the following Methods For Entering the Destination 3 6 4 Press the Start key The operations for reception begin NOTE When On is selected in Dest Check before Send a destination confirmation screen is displayed when you press the Start key Display...

Page 104: ...the document you want to check 2 Select The details of the selected document are displayed Deleting Originals from a Polling Box Use this procedure to delete an original stored in a Polling box 1 Select Polling Box on the Home screen 2 To delete 1 Select the original you wish to delete and select 2 Select Yes The registration is deleted NOTE To cancel a selection select the checkbox again so that ...

Page 105: ...in the FAX Memory RX Box If the box becomes full faxes received after that will be printed NOTE To use the FAX Memory RX Box set FAX Memory RX to On For the procedure for setting refer to the following FAX Memory RX Box 8 8 NOTE To unselect select the checkbox to remove the checkmark To show thumbnails of fax images select To show a fax image list select To show detailed information on the receive...

Page 106: ...he file is selected a checkmark will be placed 3 Check the contents of a received fax The preview screen is displayed 4 Delete fax 1 Select 2 Select Yes The fax will be deleted NOTE To unselect select the checkbox to remove the checkmark To show thumbnails of fax images select To show a fax image list select To show detailed information on the received faxes select Detail NOTE If you will not use ...

Page 107: ...egistering an Encryption Key An encryption key is required when registering the Address Book used for encryption communication the other party is directly entered using the numeric keys in the sending system and when setting encryption in the receiving system For the creation of the encryption key numbers from 0 to 9 and letters from A to F are arranged to form 16 numbers and or letters arbitraril...

Page 108: ...em Menu Counter key FAX TX RX Common Encryption Key Registration 2 To edit 1 Select the of the encryption key you want to change 2 Encryption Key Enter the 16 digit encryption key OK Yes 3 To change other encryption keys repeat steps 2 1 to 2 2 3 Finish changing Select End Deleting Registration Contents of Encryption Key 1 Display the screen System Menu Counter key FAX TX RX Common Encryption Key ...

Page 109: ... fax number of the other party 5 Turn on encrypted transmission 1 Detail Settings Encrypted Transmission Encryption On Encryption Key No 2 Select the encryption key number that you used to register the encryption key that you decided upon with the recipient For the procedure for registering an encryption key refer to the following Registering an Encryption Key 5 33 6 Select the encryption box If y...

Page 110: ... key refer to the following Registering an Encryption Key 5 33 2 Display the screen System Menu Counter key FAX Reception 3 Setting the Encrypted Reception 1 Encrypted Reception On 2 Select the encryption key number that you used to register the encryption key that you decided upon with the sender 3 Select OK The machine receives the encrypted originals from the sender of the specified encryption ...

Page 111: ...efault Settings 6 7 Open the Default Settings dialog box 6 8 Basic Transmission 6 12 Changing Transmission Settings 6 15 Selecting Destination from the Address Book 6 15 Using Sub Address Communication 6 16 Specify a cover page 6 17 Setting Options 6 17 Changing the Sender Information 6 18 Using Cover Pages 6 19 About Cover Pages 6 19 Attaching and Transmitting a Cover Page 6 19 Cover Page Registr...

Page 112: ...de the following PC prepared document can be sent and received by fax without being printed out An Address Book in the machine PC can be used to specify a desired destination Addition of a cover page Transmission and printing can be done simultaneously E mail reporting of the transmission result Sub address transmission is available Operation is as simple as printing ...

Page 113: ...sending is performed in the following sequence Prepare a document using a PC networked to this machine Forward the document data from the PC to this machine using the same operation as for printing The machine sends the document data to another fax machine The other fax machine receives the data ...

Page 114: ...ne sends a fax to this machine The machine receives the fax The machine sends the fax data to a networked PC using the memory forwarding function The PC networked to this machine receives the data NOTE The memory forwarding function allows not only reception by the networked PC but also forwarding of the received fax by e mail or forwarding to another fax machine ...

Page 115: ...in Windows 8 1 are shown 1 Insert the Product Library disc 2 Display the screen 3 Select FAX Driver 1 Select Custom Install 2 Select the device to be installed NOTE You can forward the received fax to the PC or forward it as an e mail attachment Memory Forwarding 5 12 NOTE Installation on Windows must be done by a user logged on with administrator privileges If the Welcome to the Found New Hardwar...

Page 116: ... FAX Driver from your computer 1 Display the screen Click Start button on the Windows and then select All Programs Kyocera and Uninstall Kyocera Product Library to display the Uninstall Wizard NOTE The machine cannot be detected unless it is on If the computer fails to detect the machine verify that it is connected to the computer via a network cable and that it is turned on and click Refresh Clic...

Page 117: ...1 From the start button click Control Panel Hardware and Sound and Devices and Printers 2 Right click the name of the machine to be used as the network fax and select Printing preferences from the resulting drop down menu The Printing Preferences screen will open 2 Configure the settings The following settings can be specified NOTE The software can also be uninstalled using the Product Library In ...

Page 118: ...achine to be used as the network fax and select Printing preferences from the resulting drop down menu Click the FAX TX Setting button in the Printing Preferences window Orientation Specify whether the orientation of the document is portrait or landscape Value Portrait Landscape Resolution Select the resolution of the document to be transmitted from the drop down list Value 100 x 200dpi Normal 200...

Page 119: ...ions that use the timer may not be accomplished as expected If the displayed time is not current be sure to adjust it to match the correct time NOTE If you designate a time that is earlier in the day than the time that is actually displayed in the fax machine itself the transmission operation will be carried out the following day at that time Be sure to confirm the time setting in the fax machine ...

Page 120: ...Login User Name and Password Transmission will be performed using the entered Login User Name and Password Prompt for Login User Name A screen for entering the Login User Name and Password will be displayed when attempting a transmission The Login User Name and Password must be entered each time a transmission is attempted Job Accounting If the fax machine is set to Job Accounting select either Us...

Page 121: ...ne Number A maximum of 20 characters can be entered Entry is allowed for the characters 0 to 9 and spaces FAX Number A maximum of 20 characters can be entered Entry is allowed for the characters 0 to 9 and spaces E Mail Address A maximum of 128 characters can be entered Available characters Symbols _ and Alphanumerics 0 9 A Z and a z NOTE Entering the e mail address makes it possible to receive th...

Page 122: ...and orientation 3 Select Print from the File menu The Print dialog box for the application that you are using will appear 2 Select settings in the Print dialog box 1 Select the product name of the machine Kyocera XXX NW FAX to be used in the printer name list 2 Set the print range and other settings 3 Click Properties to open the Properties window The Properties window appears NOTE Make sure that ...

Page 123: ... Transmit Settings dialog box You can specify settings such as a transmission time or a sub address in the Transmit Settings dialog box For details on the settings refer to the following Changing Transmission Settings 6 15 5 Specify a cover page To include a cover page select settings on the Cover Page tab For details on the settings refer to the following Using Cover Pages 6 19 6 Set the destinat...

Page 124: ...6 14 Sending Faxes from PC Basic Transmission 3 To use the Address Book click Select from Address Book and select the destination 7 Click Send Transmission begins ...

Page 125: ...ering Destinations in the Address Book 2 11 1 Click the Select from Address Book button The Address Selection dialog box opens 2 Select the desired Address Book To select the Address Book registered in the fax machine select Address Book XXXX model name from the drop down menu NOTE There are three types of Address Books from which you can select the party to transmit to They are the fax machine s ...

Page 126: ...box will be displayed once again Using Sub Address Communication 1 Open the Option Settings dialog box Click on the Option Settings button in the Address Setting tab of the Transmit Settings dialog box NOTE The list can be sorted Click on the list item by which you want to sort the list No Recipient Fax Number or are displayed next to the sorted items In addition the corresponding destinations can...

Page 127: ...n Specify a cover page A Cover Page can be set as the first page of a fax transmission In addition to the standard templates for Cover Pages original templates can be created and used To attach and transmit a Cover Page place a check in the check box for Attach Cover Page in the Cover Page tab For information regarding how to use Cover Pages refer to the following Using Cover Pages 6 19 Setting Op...

Page 128: ...mission Settings Changing the Sender Information The settings that were selected in 4 Sender Information Tab can be changed by clicking the Sender Information tab For the setting procedures refer to the following 4 Sender Information Tab 6 10 ...

Page 129: ...tion information and sender information as that shown below Sample of English template 01 Attaching and Transmitting a Cover Page The procedure for attaching and transmitting a Cover Page is shown below No Item 1 Recipient Name 2 Destination Company Name 3 Destination Department Name 4 Destination Fax number 5 Sender Name 6 Sender Company Name 7 Sender Department Name 8 Sender Fax Number 9 Sender ...

Page 130: ...stination fax number and click on the Option Settings button 3 Enter the recipient information When finished click the OK button 4 Add the destination to the destination list 1 Add this information to the Destination List by clicking on the Add to Destination List button Item Description FAX Number A maximum of 64 characters can be entered Item Description Company A maximum of 32 characters can be...

Page 131: ...r the internet fax address cannot be changed Company A maximum of 32 characters can be entered Department A maximum of 32 characters can be entered Recipient A maximum of 32 characters can be entered Item Description Company A maximum of 64 characters can be entered Department A maximum of 64 characters can be entered Name A maximum of 32 characters can be entered Telephone Number A maximum of 20 ...

Page 132: ... down menu NOTE If the Cover Page is registered in the Default Settings then the action of selecting the Cover Page for each transmission can be omitted Cover Page Registration Default Settings 6 23 Original Cover Page templates can be created Creating New Cover Page Templates 6 25 IMPORTANT Before transmitting the fax be sure to use the Preview screen to check all of the displayed information inc...

Page 133: ...ettings If the Cover Page is registered in the Default Settings then the action of selecting the Cover Page for each transmission can be omitted Selecting a Cover Page Templates Select the Cover Page template to be registered in the Default Settings The registration method is as follows 1 Open the Default Settings dialog box Perform the Default Settings Dialog Box procedure open the Default Settin...

Page 134: ... Check the contents of the Cover Page 1 Click on the Preview button A preview of the currently selected template will be displayed To display a different template use the drop down menu at the top of the dialog box or click or The template display magnification can also be changed within the range of 25 to 250 from the drop down menu 2 Click on the Close button NOTE Original Cover Page templates c...

Page 135: ... Information Please register the sender information to be included on the Cover Page Creating New Cover Page Templates Perform the following procedure to create an original Cover Page template 1 Open the Default Settings dialog box Perform the Default Settings Dialog Box procedure open the Default Settings dialog box Open the Default Settings dialog box 6 8 NOTE For information regarding the regis...

Page 136: ...age templates 1 Place a check in the Attach Cover Page checkbox and click on the New button The Edit Cover Page screen will be displayed 2 Enter the characters From the Menu bar click on Insert and then Textbox and then position the textbox and enter the characters ...

Page 137: ...information entered in the Default Settings and Destination Settings will automatically be entered in the fields Menu Item Template Display Inserted Information Destination Company Recipient Company Recipient information company name Department Recipient Department Recipient information department name Name Recipient Name Recipient information recipient name Address Recipient Address Recipient FAX...

Page 138: ...g Cover Pages 5 From the Menu bar click on File and then Save As enter the file name and click on the Save button 6 Close the Edit Cover Page screen 7 The new template will be registered at the top of the list and can now be selected ...

Page 139: ...that transmission Once a fax transmission starts being processed a Transmission Control icon will be displayed in the Windows Task Bar 1 Double click on that icon to access the Transmission Control window The Transmission Control dialog box that shows the current transmission status opens To terminate any transmission select that transmission and then select Cancel from the Document menu Ending Tr...

Page 140: ...eports Result Report Setting 7 4 Printing Send Result Reports 7 4 Report for Job Canceled before Sending 7 4 Changing Recipient Format 7 5 Printing FAX RX Result Reports 7 6 Activity Report Outgoing FAX Report and Incoming FAX Report 7 7 Printing Activity Reports 7 7 Printing Activity Reports Automatically 7 7 Printing Status Page 7 8 Reporting FAX Receipt Result by E mail 7 9 Displaying the Confi...

Page 141: ... results stored Any time 7 3 Send result report Receipt result report Report printing Latest send or receipt result Automatic printout after every sending or receiving operation No Print Output or Error Only is also optionally available 7 4 Activity report Report printing Latest 50 send or receipt results Any time and automatic printout after every 50 sending receiving 7 7 Status page Report print...

Page 142: ...coming FAX Log to check receipt result 2 Check 1 When selecting of the job you wish to check from the list a details screen appears 2 Select Close to exit NOTE Even when job accounting is enabled 16 each of send and receipt results are displayed regardless of the account ID For details of the job history check refer to the following Machine s Operation Guide FAX Job Log 10 10 Status Job Cancel 11 ...

Page 143: ...y Each Job specify whether the transmitted image is to be attached by selecting Off do not print transmitted image Partial Image print part of the transmitted image at full size or Full Image print the entire transmitted image at reduced size Report for Job Canceled before Sending Print a send result report when the job is canceled before being sent 1 Display the screen System Menu Counter key Rep...

Page 144: ...estination name or the destination FAX No stored in the address book is shown When both a name and an address are saved in the address book the name is displayed If Name and Destination is selected both the name destination name and destination FAX No are shown When the destination was directly entered only the destination FAX No is shown 1 Display the screen System Menu Counter key Report Result ...

Page 145: ...ax was received successfully 1 Display the screen System Menu Counter key Report Result Report Setting FAX RX Result Report FAX 2 Configure the settings Select Off not to print On to print Error Storing in Box NOTE Fax receipt can also be notified by e mail instead of checking the receipt result report Reporting FAX Receipt Result by E mail 7 9 FAX RX Result Report Completed ...

Page 146: ...nt or received fax data are printed as a report 1 Display the screen Status Job Cancel key FAX Job Log 2 Print 1 Select Outgoing FAX Report to print the sent fax report and select Incoming FAX Report to print the received fax report 2 Select Yes The report is printed Printing Activity Reports Automatically An activity report is printed out automatically after every 50 faxes sent or received 1 Disp...

Page 147: ...ormation on a number of user setups FAX related information includes the Local FAX Number Local FAX Name fax line setting etc You can print it out as necessary 1 Display the screen System Menu Counter key Report Report Print 2 Print Status Page Yes A status page is printed Status Page ...

Page 148: ...om the Address Book and select OK Enter the E mail address 1 E mail Address Entry 2 Enter the address of the destination and select OK For details on character entry refer to the following Character Entry Method 11 2 NOTE This setting is displayed when the FAX RX Result Report setting is On or Error Storing in Box Printing FAX RX Result Reports 7 6 E mail notification is provided when an error occ...

Page 149: ...tion Select to display the detailed information on the selected destination 2 Change a destination Delete a destination 1 To delete the destination select the destination you want to delete and select 2 Select Yes The destination is deleted Add a destination To add the destination select Cancel and then return to the destination screen 3 Select Check When you have finished checking all destination...

Page 150: ...FAX 8 8 Adjustment Maintenance 8 12 Transmission Restriction 8 13 Register Permitted FAX No 8 14 Changing Permit FAX No 8 15 Deleting Permit FAX No 8 15 Register Reject FAX numbers 8 16 Changing Reject FAX No 8 16 Deleting Reject FAX No 8 16 Registering Permit FAX No 8 17 Changing Permit ID No 8 17 Deleting Permit ID No 8 17 Setting Send Restriction 8 18 Setting Reception Restriction 8 18 Unknown ...

Page 151: ...he System Menu Settings 2 Scrolls up and down when the list of values cannot be displayed in its entirety on a single screen 3 Displays setting items Select the key of a function to display the setting screen 4 Returns to the previous screen System Menu Counter System Menu Quick Setup Wizard 10 10 Language Report Counter 1 5 Close System Menu Counter Date Timer Energy Saver Date Time 10 10 2014 10...

Page 152: ...ECOSYS M8130cidn 3000 If function default settings have been changed the Reset key can be selected in each function screen to immediately change the settings NOTE For settings other than fax settings refer to the following Machine s Operation Guide Media Type Description Reference Page Quick Setup Wizard Configures settings for the machine in a wizard format FAX Setup Configures fax settings in a ...

Page 153: ...refer to the following FAX Memory RX Box 5 31 8 8 FAX Settings related to the fax function can be configured 8 8 Address Book One Touch Configures Address Book and One Touch Key settings For details on Address Book refer to the following Adding a Destination Address Book 2 11 For details on One Touch Key refer to the following Adding a Destination on One Touch Key 2 15 Date Timer Energy Saver Set ...

Page 154: ...stered in the Address Book You can sort the list in the order of index or address numbers of the destinations Printing Address List 2 15 Outgoing FAX Report The latest 50 sent fax data are printed as a report Incoming FAX Report The latest 50 received fax data are printed as a report Item Description Outgoing FAX Report An activity report is printed out automatically after every 50 faxes sent Valu...

Page 155: ...Description Paper Size Set the paper size to load in Cassette 1 and optional paper feeders Cassette 2 to 3 IMPORTANT Specify the settings as follow for the cassette that you want to use for fax reception Inch models Auto Inch Metric models Auto Metric Media Type Set the media type to load in Cassette 1 and optional paper feeders Cassette 2 to 3 Value Plain Rough Vellum Recycled Preprinted 1 Bond C...

Page 156: ...of the built in speaker when the line is connected without selecting On Hook key such as in memory transmission Value 1 Minimum 2 3 Medium 4 5 Maximum 0 Mute Item Description FAX TX Resolution Select the default scanning resolution Value 400 400dpi Ultra Fine 200 400dpi Super Fine 200 200dpi Fine 200 100dpi Normal Continuous Scan FAX Set the continuous scan defaults Value Off On NOTE Display only ...

Page 157: ... On Item Description FAX Memory RX Configure whether to save the received faxes one into the FAX Memory RX Box Value Off On Item Description Encryption Key Registration This is used to register an encryption key for encrypted communication Encryption 5 33 FAX Remote Diagnosis If a problem arises with this machine and you contact our service representative this feature enables our Service Center co...

Page 158: ... number of pages sent name and fax number This machine enables the user to select if the TTI is printed out on the fax on the receiving system Regarding the location of the information to be printed you can select inside or outside of the page image being sent Value Off Outside Inside NOTE Normally the Local FAX Name is printed in the transmit terminal identification TTI However when job accountin...

Page 159: ...eived fax Value All Media Types Plain Rough Vellum Labels Recycled Bond Cardstock Color Envelope Thick Coated High Quality Custom 1 8 NOTE Media Type for Print Output page 4 6 Reduced RX Size When the reception size is larger than the paper size you can reduce the print size Value Off On NOTE Multi Purpose Tray page 4 7 Reception Date Time Reception Date Time function adds the reception date time ...

Page 160: ...h Reception the number of rings until the machine answers a call can be changed as needed This setting does not appear in some regions RX Setting Select the reception mode Value Auto Normal Auto FAX TEL Auto Answering Machine Manual Auto DRD If Auto DRD is selected select the DRD Pattern Value Pattern 1 Normal Ring Pattern 2 Double Ring Pattern 3 Short Short Long Pattern 4 Short Long Short DRD rec...

Page 161: ...nd other conditions Value On Off When there is a large amount of noise on the line communication may take slightly longer than when Off is selected RX Start Speed Change the RX Start Speed When communication conditions are bad the fax may not be received correctly In that case set a lower RX Start Speed Value 9600bps 14400bps 33600bps Normally this should be used with the default setting Item Desc...

Page 162: ... using transmission restriction be sure to read the following prerequisites communication establishing requirements and reception rejection requirements thoroughly and consult with the other parties with which you communicate Prerequisites Communication Establishing Requirements Send Restriction Register Permitted FAX numbers or Permitted ID numbers 1 Register Permitted FAX No 8 14 Registering Per...

Page 163: ... 3 Select OK 3 To register another permit fax number repeat Steps 2 1 to 2 3 Prerequisites Reception Rejection Requirements Reception Rejection Register Reject FAX numbers 1 Register Reject FAX numbers 8 16 Reception restriction settings are specified in Reject List in Reception Restrictions Setting Reception Restriction 8 18 The sender s Local FAX Number is not registered The sender s Local Fax N...

Page 164: ...t FAX No you want to change and enter the new number 2 OK Yes The registration is changed Deleting Permit FAX No 1 Display the screen System Menu Counter key FAX TX RX Restriction Permit No List 2 To delete 1 Select Permit FAX No you want to delete and select 2 Select Yes The registration is deleted NOTE For the procedure for entering a number refer to the following Register Permitted FAX No 8 14 ...

Page 165: ...ect No List 2 To edit 1 Select for Permit FAX No you want to change and enter the new number 2 Enter the new number 3 OK Yes The registration is changed Deleting Reject FAX No 1 Display the screen System Menu Counter key FAX TX RX Restriction Reject No List 2 To delete 1 Select Reject FAX No you want to delete and select NOTE Up to 25 Reject FAX numbers can be registered NOTE Select Pause to inser...

Page 166: ...rmit ID No 1 Display the screen System Menu Counter key FAX TX RX Restriction Permit ID List 2 Edit the fax number 1 Select for Permit ID No you want to change 2 Enter the new number 3 OK Yes The registration is changed Deleting Permit ID No 1 Display the screen System Menu Counter key FAX TX RX Restriction Permit ID List 2 Delete the fax number 1 Select Permit ID No you want to delete and select ...

Page 167: ...st of Rejected FAX numbers or from senders whose Local FAX Number is not registered are rejected You can select whether reception from a party whose local fax number is not registered is allowed or rejected in Unknown Number Reception Unknown Number Reception 8 18 1 Display the screen System Menu Counter key FAX TX RX Restriction RX Restriction 2 Configure the settings To not use the reception res...

Page 168: ...riod including printing of copy jobs and printer jobs and printing from USB memory Faxes and print jobs received during the unusable time period are printed after the unusable time period ends or when the unusable time period is temporarily canceled NOTE If the login user name entry screen appears during operations log in by referring to the machine s Operation Guide for Administrator User Name an...

Page 169: ... to the following Login Logout 3 11 Description of User Accounting User Accounting Item Description Registration of User Register user access privileges User ID and Password Enable Disable User accounting Enable User accounting NOTE Machine s Operation Guide Item Description Registration of Account Up to 8 digits can be entered Enable Disable job accounting Enable job accounting FAX send restricti...

Page 170: ...ssion Manual send when dialed from this machine to the receiving system Polling Reception Sending Network FAX When job accounting has been enabled batch transmission function works only for communication to be performed for the same Account ID The communication to be performed with a different Account ID is not conducted as a batch transmission Normally the Local FAX Name is printed in the transmi...

Page 171: ...tional equipment available for the FAX kit Using a Connected Telephone 9 2 FAX TEL Auto Switch Reception 9 2 FAX Answering Machine Auto Switch Reception 9 4 DRD reception mode is available for some countries 9 6 Manual Send 9 8 Manual Reception 9 9 Remote Switch Function 9 10 ...

Page 172: ... pay phone line charges even if the receiving system does not respond FAX FAX Telephone When the other party has sent originals with automatic send When the other party has sent originals with manual send When the other party is calling from a telephone Receives incoming call without making ringing tone The other party is required to pay the phone line charge from this point Makes ringing tone twi...

Page 173: ...30 seconds If you do not lift the handset within 30 seconds the machine switches to fax reception 2 Talk to the other party When the call is from a fax The machine starts receiving fax originals NOTE You can change the number of times the ringing tone rings Rings FAX TEL 8 11 NOTE The machine makes a ringing tone urging the user to respond Lift the handset of the telephone within 30 seconds NOTE A...

Page 174: ...on and the machine switches to fax reception NOTE In order to use FAX Answering Machine Auto Switch Reception it is necessary to connect an answering machine equipped telephone set commercially available product to the machine For details such as responding to messages refer to the Operation Guide of each answering machine Set the number of rings to be made by the machine more than the number of r...

Page 175: ...ent The answering machine plays a response message and starts recording the other party s When the call is from a fax The machine starts receiving fax originals NOTE If you lift the handset while the telephone set is still making the ringing tone the machine enters a status the same as manual reception Manual Reception 9 9 NOTE When silence continues for at least 30 seconds during recording the ma...

Page 176: ...stinctive to the fax Flow of reception Preparation Select Auto DRD FAX 8 8 NOTE Using DRD Reception to receive a telephone call is only possible if a separately purchased telephone is connected to the machine DRD reception is only possible if you subscribe to the Distinctive Ring Pattern service provided by your telephone company Contact your telephone company for further information on the Distin...

Page 177: ...all is from a telephone Lift the handset and speak with the other party When the conversation is over fax reception can be initiated manually When the call is from a fax Once the ringing tone stops fax reception will start automatically NOTE If you lift the handset while the telephone is still ringing the machine will deal with the call in the same manner as standard Manual FAX Reception Manual Re...

Page 178: ... dial the number of the receiving system 3 Check if the telephone line has connected to the fax of the sending system If the destination is a fax machine you will hear a long high beep sound If a person answers you can talk to that person 4 FAX on the Home screen On Hook 5 Press the Start key Transmission begins 6 Replace the handset When reception starts when the Processing indicator on the opera...

Page 179: ...system If the destination is a fax machine you will hear soft beep sounds If a person answers you can talk to that person 4 FAX on the Home screen On Hook Manual RX Reception will start 5 Replace the handset When reception starts when the Processing indicator on the operation panel starts blinking return the handset to its original position NOTE To use Manual Reception you need to change the recei...

Page 180: ...digits When you hear the fax tone from the handset enter the two digit remote switch dial number using the dial button on the telephone set The telephone line switches to the machine and reception starts NOTE In order to use remote switch it is necessary to connect the tone signal sending telephone set commercially available product to the machine However even if it is a tone signal sending teleph...

Page 181: ...s chapter explains the following topics Indicators During Sending Receiving Operation 10 2 Responding to an Attention Indicator Flashes 10 2 Responding to Messages 10 3 Error Code List 10 5 General Troubles 10 8 Frequently Asked Questions 10 10 ...

Page 182: ...error message If the message is not indicated on the touch panel when the Status Job Cancel key is pressed or the attention indicator flashes for 1 5 seconds check the following Symptom Checkpoints Corrective Action Reference Page Cannot send fax Is the modular cord connected correctly Connect the modular cord correctly Is Permitted FAX No or Permitted ID No registered correctly Check Permitted FA...

Page 183: ...ct Cancel to cancel the job Is the indicated cassette out of paper Load paper Select Paper Selection to select the other paper source Select Continue to print on the paper in the currently selected paper source Box limit exceeded Is End displayed on the screen The specified box is full and no further storage is available Job is canceled Select End Try to perform the job again after printing or del...

Page 184: ...eded the limit set for delayed transmission Select End The job is canceled Wait until the delayed transmission is executed or cancel the delayed transmission and then perform the job again 5 7ページ The phone receiver is off the hook Put down the receiver Message Checkpoint Corrective Action Reference Page ...

Page 185: ...d due to failure on the part of the sender or recipient machine Check the recipient E00800 E00811 U00800 U00811 Page s not sent correctly Send again If you still have trouble reduce TX Start Speed and send again NOTE If the communication error occurs frequently change the default setting of TX Start Speed in System Menu E00900 E00910 U00900 U00910 Page s not received correctly Ask the sender to re...

Page 186: ...ion a fax could not be received because no originals were set in the other party s fax machine Check the recipient E03200 U03200 Sub address bulletin board reception was attempted and the other party s machine is an our brand model but the specified sub address box contained no data Check the recipient E03300 U03300 An error occurred due to either 1 or 2 below Check the recipient 1 The other party...

Page 187: ...he recipient E05200 U05200 Reception was canceled because communication requirements are not met due to the reception restriction set on this machine E05300 U05300 Reception was rejected by the recipient because communication requirements are not met due to the reception restriction set on the recipient machine Check the recipient E14000 U14000 Reception to the Sub Address Box was stopped because ...

Page 188: ... number correct Check the registration Default 55 8 11 Cannot use the remote switching function Is a pulse line used Some phones may transmit tone signals using buttons Refer to the operation manual of your phone set Is the remote switching number correct Check the registration Default 55 8 11 Did you press the remote switching number too quickly Press the remote switching number twice slowly No p...

Page 189: ...to On Check the memory forwarding setting 5 12 Cannot output from a Sub Address Box Is the box password been set Enter the correct box password 5 23 Cannot output from a Sub Address Box Is the box password been set Enter the correct box password 5 23 Cannot use polling reception Is polling transmission being used correctly on the sending machine Check with the sending machine Cannot use sub addres...

Page 190: ...e questions customers often ask after purchasing the machine Question Answer 1 I want to add a completion stamp when sending faxes This product does not have a function for completion stamps 2 I want to send and receive faxes in color Fax images are transmitted and received in black and white ...

Page 191: ...ains the following topics Character Entry Method 11 2 Entry Screens 11 2 Entering Characters 11 3 Specifications 11 5 Default Setting Value List 11 7 Received FAX Sizes and Paper Priority 11 10 Direct Size Priority 11 10 Reduction Priority 11 13 ...

Page 192: ...ter to enter 3 Cancel Select to cancel entered characters and return to the screen before the entry was made 4 Back Select to return to the previous screen 5 OK Next Select to save the entered characters and move to the next screen 6 Enter Key Select to enter a line break 7 Space Key Select to insert a space 8 Delete Key Select to delete a character to the left of the cursor 9 Input Limit Display ...

Page 193: ...ursor key and scroll the screen to view other numbers or symbols to enter Input Limit Back Next Cancel AB Del 2 32 ABC A a Q W E R T Y U I O P A S D F G H J K L _ Z X C V B N M Add Name Input Limit Symbol Del 3 32 Back Next Cancel Add Name 123 㻝㻟 Input Limit Back Next Cancel L Del 1 32 ABC A a Q W E R T Y U I O P A S D F G H J K L _ Z X C V B N M Add Name Input Limit Back Next Cancel Add Name p o ...

Page 194: ...11 4 Appendix Character Entry Method 3 Register the characters you entered Select Next The entered characters are registered Input Limit Symbol Del 8 32 Back Next Cancel Add Name List A 1 ...

Page 195: ...h 8 1 2 216 mm Max length 63 1 600 mm Automatic Document Feed Max 75 sheets with document processor Resolution Scan 200 100 dpi Normal 8 dot mm 3 85 line mm 200 200 dpi Fine 8 dot mm 7 7 line mm 200 400 dpi Super Super Fine 8 dot mm 15 4 line mm 400 400 dpi Ultra Ultra Fine 16 dot mm 15 4 line mm Print 600 600 dpi Gradations 256 shades Error diffusion One Touch Key 100 keys Multi Station Transmiss...

Page 196: ...B5 Folio Ledger Letter Legal Statement FAX Delayed Transmit Based on settings in the Network FAX Driver setting is possible to any 1 minute increment within the subsequent 24 hour period Transmit and Print Fax transmission and print out at the machine is available Broadcast Transmission Max 100 destinations Job Accounting Requires the input of a Login User Name and Password in the Network FAX Driv...

Page 197: ... Tray Finisher Tray 1 Inner Tray Display FAX Log Show All Hide All Show All Function Key Usage FAX Disable Enable Disable Local FAX Name Maximum 32 characters Unregistered Local FAX Name Maximum 32 characters Unregistered Local FAX Number Maximum 20 digits Unregistered Local FAX ID 4 digits 0000 to 9999 0000 Dialing Mode Tone DTMF Pulse 10PPS Tone 20PPS Tone RX Setting Auto Normal Auto FAX TEL Aut...

Page 198: ...in 1 Print Off On Off Batch Print Off On Off Send Restriction Off Permit List Address Book Off Reception Restrictions Off Permit List Address Book Reject List Off Permit No List Maximum 20 digits the maximum registered items is 25 Unregistered Reject No List Maximum 20 digits the maximum registered items is 25 Unregistered Permit ID List 0000 to 9999 the maximum registered items is 10 0000 Unknown...

Page 199: ...ypted Transmission Off On Off Receiving system encryption box Off On Off FAX TX Resolution 400 400dpi Ultra Fine 200 400dpi Super Fine 200 200 dpi Fine 200 100 dpi Normal 200 100 dpi Normal Deleting Originals After Polling Transmission Off On Off Overwrite Setting Prohibit Permit Allowed ...

Page 200: ...per loaded in the cassettes matches the received fax size and orientation the machine automatically chooses the printing paper according to the following priority Direct Size Priority When Reduce RX Size is set to Off paper is selected by giving priority to the direct size printing Reduce RX Size 5 10 ...

Page 201: ... A3 A3 A3 A3 A3 2 A4 R B5 R 5 A4 5 A4 R 5 A4 R A3 A4 A3 A3 A3 A4 3 Folio B4 Folio Folio 5 A4 5 B5 A4 R 5 B4 B4 B4 A4 R 5 4 A5 5 A4 A3 A3 A3 B5 R 5 Folio 5 B4 B4 B5 Folio 5 5 B5 A4 R 5 B4 B4 5 B4 A4 7 B4 5 7 A4 R Folio B5 R 5 B4 5 6 B5 R 5 Folio 5 A5 R 5 A4 R A4 B4 5 A4 5 A4 R 6 A4 7 A3 A3 B5 7 A4 5 A4 R 5 7 A5 R 5 A4 R A4 R 5 8 B4 B5 A5 R 5 A4 R 5 B5 A4 5 6 Folio 5 9 B5 R 5 to 7 B5 Folio 5 7 B5 R ...

Page 202: ...ment The image is printed after being rotated 90 automatically 6 The document is printed on this paper when the length of the document received is 351 to 380 4 mm and the cassette set as the Folio size is empty 7 The document is printed on this paper when the length of the document received is short indicates print output on two sheets Pa pe r Si ze 11 B5 12 B5 R 5 NOTE When a media type is select...

Page 203: ...11 13 Appendix Received FAX Sizes and Paper Priority Reduction Priority When Reduce RX Size is set to On paper is selected by giving priority to the reduced size printing Reduce RX Size 5 10 ...

Page 204: ...3 A3 A3 2 A4 R B5 R 5 A4 5 A4 R 5 A4 R A3 B4 6 A3 A3 A3 A4 3 Folio B4 Folio Folio 5 A4 5 A4 R 6 A4 R 6 B4 B4 B4 A4 R 5 4 A5 5 A4 A3 A3 A3 A4 5 6 A4 5 6 B4 B4 B5 Folio 5 5 B5 A4 R 5 B4 B4 5 B4 Folio 6 Folio 6 A4 R Folio B5 R 5 B4 5 6 B5 R 5 Folio 5 B5 R 6 B5 6 B5 R 6 B5 R 6 B5 R 6 A4 5 A4 R 7 A4 7 A3 A3 B5 5 6 B5 R 5 6 B5 5 6 B5 5 6 B5 5 6 A5 R 5 A4 R A4 R 5 8 B4 A5 R 6 A5 R 5 6 A5 R 5 B5 A4 5 6 Fo...

Page 205: ...he received document The image is printed after being rotated 90 automatically 6 The data received is reduced to fit the paper size and then printed 7 The document is printed on this paper when the length of the document received is 351 to 380 4 mm and the cassette set as the Folio size is empty indicates print output on two sheets NOTE When a media type is selected in Media Type a received fax is...

Page 206: ... Originals Originals longer than Ledger in the direction of the paper feed 4 Paper orientation is different from the received document The image is printed after being rotated 90 automatically 5 The document is printed on this paper when the length of the document received is 376 6 to 379 3 mm and the cassette Received FAX Size Priority Statement Letter Letter Legal Ledger Letter Long Originals 1 ...

Page 207: ...data on single paper Reduce RX Size 5 10 NOTE When a paper type is selected in Media Type a received fax is printed using the matching paper source Media Type for Print Output page 4 6 Even if Media Type is selected a received fax cannot be printed when the paper type loaded in the paper source is not suitable for fax printouts Received FAX Size Priority Statement Letter Letter Legal Ledger Letter...

Page 208: ... size is empty 6 The data received is reduced to fit the paper size and then printed indicates print output on two sheets Paper Size 1 Statement 4 Letter 4 Letter Legal Ledger Ledger Legal Ledger 2 Letter Letter 4 Letter 4 Letter Letter 6 Ledger Ledger Letter 3 Legal Legal Legal 4 Letter 4 Letter 4 6 Letter Ledger Letter 4 4 Letter 4 Ledger Ledger Ledger Legal 6 Letter 4 Letter 5 Legal 4 5 Ledger ...

Page 209: ...lt 7 9 Encrypted Reception Setting the Encrypted Reception 5 36 Encryption Communication Changing Registration Contents of Encryption Key 5 34 Deleting Registration Contents of Encryption Key 5 34 Encryption Box No 5 33 Encryption Key 5 33 Encryption Key No 5 33 Registering an Encryption Key 5 33 Using the Encrypted Transmission 5 35 Enter key 2 6 Error Code List 10 5 F FAX Default Settings 8 2 FA...

Page 210: ...a Destination 3 9 Quick No Search key 2 6 Quick Setup Wizard 2 7 R Received FAX Sizes and Paper Priority 11 10 11 16 Reception 4 2 Reception Date Time 5 11 Reception Mode 4 2 Redial 3 3 Reject FAX No Change 8 16 Delete 8 16 Reject FAX numbers 8 16 Remote Diagnosis 8 8 Remote Switch Function 9 10 How to Use 9 10 Report Activity Report 7 7 FAX RX Result Reports 7 6 Printing a Sub Address Box List 5 ...

Page 211: ...uirements 8 13 Permitted FAX numbers 8 14 Prerequisites 8 13 Reception Rejection Requirements 8 14 Reception Restriction Setting 8 18 Registering Permit FAX No 8 17 Reject FAX numbers 8 16 Unknown Number Reception 8 18 Troubleshooting 10 8 U Unusable Time 8 19 User Login 8 20 ...

Page 212: ...2017 8 3S4KDEN000 ...

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