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Kyocera ECOSYS FS-3640MFP, Operation Manual

The Kyocera ECOSYS FS-3640MFP is a versatile multifunction printer that offers high-quality printing, scanning, and copying capabilities. With its advanced specifications and user-friendly interface, this reliable device ensures seamless productivity. Access its detailed manual for free download on manualshive.com to explore its extensive range of features and optimize your printing experience.

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Safety Conventions in This Guide

Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference.

The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the 
user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile.

WARNING

: Indicates that serious injury or even death may result from insufficient 

attention to or incorrect compliance with the related points.

CAUTION

: Indicates that personal injury or mechanical damage may result from 

insufficient attention to or incorrect compliance with the related points.

Symbols

The 

 symbol indicates that the related section includes safety warnings. Specific points of attention are indicated 

inside the symbol.

 ... [General warning]

 ... [Warning of high temperature]

The 

 symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited 

action are indicated inside the symbol.

 ... [Warning of prohibited action]

 ... [Disassembly prohibited]

The 

 symbol indicates that the related section includes information on actions which must be performed. Specifics of 

the required action are indicated inside the symbol.

 ... [Alert of required action]

 ... [Remove the power plug from the outlet]

 ... [Always connect the machine to an outlet with a ground connection]

Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are 
illegible or if the guide itself is missing (fee required).

NOTE

Due to performance updating, information in this Operation Guide is subject to change without notice.

Summary of Contents for ECOSYS FS-3640MFP

Page 1: ...FAX OPERATION GUIDE FS C2626MFP FS 3640MFP ...

Page 2: ...ludes safety warnings Specific points of attention are indicated inside the symbol General warning Warning of high temperature The symbol indicates that the related section includes information on prohibited actions Specifics of the prohibited action are indicated inside the symbol Warning of prohibited action Disassembly prohibited The symbol indicates that the related section includes informatio...

Page 3: ...ey 2 14 3 Methods For Entering the Destination 3 1 Entering the destination fax number with the numeric keys 3 2 Choosing from the Address Book 3 4 Choosing by One Touch Key 3 6 Using the Speed Dial key 3 7 Broadcast Transmission 3 8 Using redial 3 10 Using chain dial 3 11 Using favorites 3 13 4 Sending Faxes 4 1 Basic transmission procedure 4 2 Checking the Send Status 4 4 Priority Override Send ...

Page 4: ...6 6 File Separation 6 7 E mail Subject Add Info Setting 6 8 FTP Encrypted TX Setting 6 9 Print Setting 6 10 File Name Registration 6 10 Settings for Forwarding from COMMAND CENTER Memory Forwarding 6 12 Sub Address Box Function 6 13 Sub Address Box 6 13 Sub Address Communication 6 13 Registering a Sub Address Box 6 14 Changing Deleting Sub Address Box 6 16 Printing Originals from a Sub Address Box...

Page 5: ... Job Canceled before Sending 8 5 FAX RX Result Reports 8 6 Activity Report 8 7 Printing Activity Reports 8 7 Automatic Printout 8 8 Status Page 8 9 Reporting FAX Receipt Result by E mail 8 10 Confirmation Screen of Destinations 8 12 9 Fax Settings 9 1 Default fax settings 9 2 Operation method 9 2 System Menu Settings 9 3 Report 9 4 Cassette MP Tray Settings 9 5 Common Settings 9 6 FAX 9 6 Adjustme...

Page 6: ...s When Turning Power OFF 10 3 Error Messages 10 4 Error Code List 10 5 Troubleshooting 10 7 11 Appendix 11 1 Character Entry Method 11 2 Entry Screens 11 2 Entering Characters 11 4 Specifications 11 5 Menu Map 11 6 Received FAX Sizes and Paper Priority Inch Model 11 10 Received FAX Sizes and Paper Priority Metric Model 11 11 Index Index 1 ...

Page 7: ...ead the Operation Guide before you start using the machine During use refer to the Operation Guide for your machine for information regarding the sections listed below Environment Precautions for Use Loading Paper Toner Container Replacement Waste Toner Box Replacement Cleaning Solving Malfunctions Responding to Error Messages Clearing Paper Jams ...

Page 8: ...also compliant See installation instructions for details 4 The REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as ...

Page 9: ...ephone equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to persons including the following CAUTION To reduce the risk of fire use only No 26 AWG or larger UL listed or CSA certified telecommunication line cord 1 Do not use this product near water for example near a bath tub wash bowl kitchen sink or laundry tub in a wet basement or n...

Page 10: ...ce produit est 0 4 Declarations to European Directives DECLARATION OF CONFORMITY TO 2004 108 EC 2006 95 EEC 93 68 EEC 1999 5 EC and 2009 125 EC We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications Limits and methods of measurement for immunity characteristics of information technology equipment EN55024 Limits...

Page 11: ...AN for E AN 07R01 AN for D E P and N GR 01R00 National AN for GR AN 09R00 AN for D GR 03R00 National AN for GR AN 10R00 AN for D GR 04R00 National AN for GR AN 11R00 AN for P NO 01R00 National AN for N AN 12R00 AN for E NO 02R00 National AN for N AN 16R00 General Advisory Note P 03R00 National AN for P DE 03R00 National AN for D P 04R00 National AN for P DE 04R00 National AN for D P 08R00 National...

Page 12: ...ived faxes in boxes in the memory forwarding received faxes and polling communication a function that allows the receiving party to call and initiate fax reception 7 Using a Connected Telephone Explains convenient functions that use an external telephone 8 Checking Transmission Results and Registration Status Explains how to check the status of recently performed transmission and reception operati...

Page 13: ...erences to additional information For more information refer to Sleep and Auto Sleep on page 2 9 NOTE Indicates supplemental information or operations for reference NOTE IMPORTANT Indicates items that are required or prohibited so as to avoid problems IMPORTANT Caution Indicates what must be observed to prevent injury or machine breakdown and how to deal with it Caution FAX On Hook Chain Check Add...

Page 14: ...tation used in this guide when referring to sizes of originals or paper sizes Icons on the Touch Panel The following icons are used to indicate originals and paper placement directions on the touch panel Originals Paper Horizontal direction Vertical direction ...

Page 15: ...mes and Functions 1 2 Machine 1 2 Operation Panel Color MFP 1 4 Operation Panel Black White MFP 1 5 Touch Panel 1 6 Enter key and Quick No Search key 1 6 Quick Setup Wizard Fax Setup 1 8 Fax setup items 1 8 Fax setup procedure 1 9 Setting Date and Time 1 11 PBX Setting Europe only 1 13 ...

Page 16: ...ower switch Set this switch to the ON side when performing the fax or copier operation The touch panel lights to enable operation 3 LINE connector L1 Connect the modular cord for the telephone line to this connector 4 TEL connector T1 When using a commercially available telephone set connect the modular cord to this connector IMPORTANT You cannot automatically receive a fax when the main power swi...

Page 17: ...ls are ejected onto this table 9 Opening handle Hold this handle when opening or closing the Document Processor 10 Top cover Open this cover when the original jammed in the Document Processor 11 Original width guides Adjust these guides according to the original width 12 Original table Stack the sheet originals on this table 13 Original eject table Read originals are ejected onto this table 14 Ope...

Page 18: ... screen Displays the screen for sending You can send the FAX on the basic send screen Displays the Document Box screen Displays the FAX screen Ends operation logs out on the Administration screen Puts the machine into Sleep Mode Recovers from Sleep if in Sleep Mode Lit when the machine s main power is on Numeric keys Enter numbers and symbols Clears entered numbers and characters Returns settings ...

Page 19: ...ion screen Displays the screen for sending You can send the FAX on the basic send screen Displays the Document Box screen Displays the FAX screen Ends operation logs out on the Administration screen Puts the machine into Sleep Mode Recovers from Sleep if in Sleep Mode Lit when the machine s main power is on Numeric keys Enter numbers and symbols Clears entered numbers and characters Returns settin...

Page 20: ...umeric keys Functions Original Size Close 10 10 Original Orientation 1 sided Duplex 1 3 Add Edit Shortcut Ready to send FAX TX Resolution 200x100dpi Normal A4 Top Edge on Left FAX On Hook Chain Check Address Book Add Dest Direct Ext Address Book Functions 10 10 Dest One Touch Key Recall Favorites Shortcut 1 Shortcut 2 Ready to send Displays the status of the equipment as well as necessary operatio...

Page 21: ...the one touch screen displays the number entry screen One Touch Key No Entry 10 10 Enter Destination 001 100 Cancel OK One Touch Key 10 10 Ready to send None None None 123456 Cancel None None None None None None None None 1 9 OK 001 004 007 010 011 008 005 002 012 009 006 003 GB0095_01 GB0718_00 ...

Page 22: ...git local FAX ID number 9 7 Print Position Transmit Terminal Identification TTI Select whether or not to print the local fax information on the fax on the receiving system 9 7 3 Sound Volume Speaker Volume Set the volume when pressing On Hook Speaker Volume Volume of the built in speaker when the line is connected by pressing On Hook 9 6 Monitor Volume Set the monitor volume Monitor Volume Volume ...

Page 23: ...Returns to the previous screen System Menu Counter System Menu Quick Setup Wizard 10 10 Language Report Counter 1 5 1 2 GB0054_00 FAX Setup 10 10 System Menu Counter Paper Setup Back 1 1 Energy Saver Setup Quick Setup Wizard GB0840_00 FAX Setup 10 10 This wizard will help you set the basic settings to use the fax End Next 1 Dialing RX Mode 2 Local FAX Info 3 Sound Volume 4 Rings 5 Redial System Me...

Page 24: ... Setup 4 Finish When setup is finished press Finish Complete 10 10 To close this wizard press Finish All items can be changed in the System menu Previous Finish 1 Dialing RX Mode 2 Local FAX Info 3 Sound Volume 4 Rings 5 Redial System Menu Counter GB0866_00 ...

Page 25: ...e Quick Setup Wizard when the machine is turned on for the first time after installation NOTE If you have selected an area that observes daylight savings time the Daylight Savings Time Setup screen will be displayed Press On or Off System Menu Counter System Menu 10 10 Adjustment Maintenance 5 5 System Date Timer 1 2 GB0054_04 Use or to scroll up and down System Menu Counter Date Timer Time Zone 1...

Page 26: ...12 Before Using the Fax Machine Setting Date and Time 4 Set the time Press or to set each of Hour Minute and Second Date Time Time 10 10 System Menu Counter Minute Back OK Hour Second Cancel 1 2 GB0612_00 ...

Page 27: ... is recommended to contact the company that installed the PBX system to request connection of this machine Note that correct operation cannot be guaranteed in environment in which this machine is connected to PBX because the functions of this machine may be restricted Item Setting value Description Exchange Selection PSTN Use when connecting this machine to a public switched telephone network defa...

Page 28: ...cs Registering Destinations in the Address Book 2 2 Adding a contact 2 2 Adding a Group 2 6 Editing and Deleting Address Book Entries 2 9 Printing Address List 2 11 Adding a Destination on One Touch Key 2 12 Adding a Destination 2 12 Editing and Deleting One Touch Key 2 14 ...

Page 29: ... the screen 2 Adds a new destination 3 Select the registration method NOTE If user login administration is enabled you can only edit destinations in the Address Book by logging in with administrator privileges Contact addresses can also be registered in the system menu FAX On Hook Chain Check Address Book Add Dest Direct Ext Address Book Functions 10 10 Dest One Touch Key Recall Favorites Ready to...

Page 30: ... three seconds of waiting time during dialing For example when dialing the receiving system on an external line you can use this method to insert a pause before resuming dialing after you dial a specific number Space Enters a space Moves the cursor Backspace To correct the fax number press Backspace on the touch panel and delete the digits one by one before reentering the fax number To delete the ...

Page 31: ...on refer to Encryption on page 6 36 NOTE Normally the default setting should be used FAX 10 10 Ready to send Cancel Sub Address Pause Space Backspace Detail Settings OK 0123456789 GB0075_03 TX Start Speed 10 10 Ready to send ECM Cancel 1 1 33600bps On Encrypted Transmission Off FAX Detail Settings OK Detail Settings TX Start Speed 10 10 Ready to send 14400bps 33600bps 9600bps Cancel 1 1 OK 2 1 GB0...

Page 32: ...M Cancel 1 1 33600bps On Encrypted Transmission Off FAX Detail Settings OK GB0168_01 Sub Address 10 10 Password Cancel 1 1 FAX Sub Address OK Ready to send FAX 10 10 Ready to send Cancel Sub Address Pause Space Backspace Detail Settings OK 0123456789 2 1 GB0075_03 GB0169_01 Add Confirmation Sales department 1 10 10 Cancel Select the item that you want to change Address Number FAX Name Auto Back 1 ...

Page 33: ...login administration is enabled you can only edit destinations in the Address Book by logging in with administrator privileges Designations in the group can also be registered in the system menu FAX On Hook Chain Check Address Book Add Dest Direct Ext Address Book Functions 10 10 Dest One Touch Key Recall Favorites Ready to send Address Book All 10 10 OK Menu 1 1 001 123456 123456 Cancel Back 7890...

Page 34: ...ed by a checkmark in the check box You can specify a destination by address number by pressing the Quick No Search key 1 2 GB0057_16 Address Number 10 10 Ready to send 000 250 Cancel OK Add Confirmation Support department 10 10 Cancel Ready to send Address Number Member Name Auto Back 1 1 Save Member 0 1 3 2 GB0420_02 GB0217_01 Member 10 10 Ready to send Menu 1 1 End Add Confirmation Support depar...

Page 35: ...arrow Down 10 10 Close Search Name Search No Sort Name 1 2 Address Book Contact 10 10 Ready to send 1 2 001 Sales department 1 0123456 001 Sales department 1 abc 002 Support department 0234567 Cancel OK Menu 002 Support department BOX GB0428_01 GB0396_00 Use or to scroll up and down Address Book Contact 10 10 Ready to send 1 2 001 Sales department 1 0123456 001 Sales department 1 abc 002 Support d...

Page 36: ...ain Check Address Book Add Dest Direct Ext Address Book Functions 10 10 Dest One Touch Key Recall Favorites Ready to send Address Book All 10 10 OK Menu 1 1 001 123456 123456 Cancel Back 789012 789012 ABCDEF 567890 GHIJKL 111111 002 003 004 Ready to send 1 2 3 GB0669_00 GB0426_03 GB0396_01 Menu Sort No 10 10 Close Add Edit Delete 2 2 Use or to scroll up and down GB0785_00 Address Book All 10 10 Re...

Page 37: ...enu 1 1 End 0123456 Support department 0234567 Edit Confirm Support department 10 10 Cancel Ready to send Address Number Member Name Auto Back 1 1 Save Member 2 GB0787_00 GB0114_04 1 3 2 4 Edit Confirm Support department 10 10 Cancel Ready to send Address Number Member Name Auto Back 1 1 Save Member 1 Member 10 10 Ready to send Menu 1 1 End Support department 0234567 5 6 GB0114_05 GB0787_01 7 GB03...

Page 38: ...Display the screen 2 Print Select FAX List Index or FAX List No System Menu Counter System Menu User Login Job Accounting 10 10 Printer 4 5 Address Book One Touch Internet Address Book 10 10 System Menu Counter One Touch Key Back 1 1 Address Book Defaults Print List Address Book One Touch 1 2 3 GB0054_03 GB0411_00 Use or to scroll up and down FAX List Index 10 10 System Menu Counter FAX List No Ba...

Page 39: ...r by pressing the Quick No Search key System Menu Counter System Menu User Login Job Accounting 10 10 Printer 4 5 Address Book One Touch Internet Address Book 10 10 System Menu Counter One Touch Key Back 1 1 Address Book Defaults Print List Address Book One Touch 2 3 1 GB0054_03 GB0411_00 Use or to scroll up and down Address Book One Touch One Touch Key 10 10 System Menu Counter None None None Non...

Page 40: ... Entry Method on page 11 2 5 Register the destination Address Book All 10 10 System Menu Counter Sales department 1 Menu 1 2 Next 0123456 Sales department 1 abc Support department 0234567 Support department BOX Cancel Back Menu Narrow Down 10 10 Close Search Name Search No Sort Name 1 2 GB0429_00 GB0396_00 Use or to scroll up and down 3 2 GB0057_18 Address Book All 10 10 System Menu Counter Sales ...

Page 41: ... 4 5 Address Book One Touch Internet Address Book 10 10 System Menu Counter One Touch Key Back 1 1 Address Book Defaults Print List Address Book One Touch 2 3 1 GB0754_03 GB0411_00 Use or to scroll up and down 10 10 Edit Close 1 1 Delete Menu Address Book One Touch One Touch Key 10 10 System Menu Counter None None None Sales department 1 Menu None None None None None None None None 1 9 End 001 004...

Page 42: ... the following topics Entering the destination fax number with the numeric keys 3 2 Choosing from the Address Book 3 4 Choosing by One Touch Key 3 6 Using the Speed Dial key 3 7 Broadcast Transmission 3 8 Using redial 3 10 Using chain dial 3 11 Using favorites 3 13 ...

Page 43: ...ee seconds of waiting time during dialing For example when dialing the receiving system on an external line you can use this method to insert a pause before resuming dialing after you dial a specific number Space Enters a space Moves the cursor Backspace To correct the fax number press Backspace on the touch panel and delete the digits one by one before reentering the fax number To delete the numb...

Page 44: ...n page 6 36 NOTE Press On Hook to connect to the telephone line When the FAX number has been entered the machine starts dialing to the receiving system After pressing this key you can dial the number of the receiving system using the numeric keys For details refer to Manual Send on page 4 15 NOTE When On is selected in Entry Check for New Dest a confirmation screen is displayed for the entered FAX...

Page 45: ...efer to Registering Destinations in the Address Book on page 2 2 For details on the external address book refer to KYOCERA COMMAND CENTER Operation Guide FAX On Hook Chain Check Address Book Add Dest Direct Ext Address Book Functions 10 10 Dest One Touch Key Recall Favorites Ready to send GB0669_00 Address Book All 10 10 OK Menu 1 1 001 123456 123456 Cancel Back 789012 789012 ABCDEF 567890 GHIJKL ...

Page 46: ...on name or address number 3 Accept the destinations NOTE You may choose multiple destinations To cancel a selection press the corresponding checkbox to clear the check mark Address Book All 10 10 OK Menu 1 1 001 123456 123456 Cancel Back 789012 789012 ABCDEF 567890 GHIJKL 111111 002 003 004 Ready to send Menu Narrow Down 10 10 Close Search Name Search No Sort Name 1 2 GB0426_03 GB0396_00 Address B...

Page 47: ...y one touch number by pressing the Quick No Search key NOTE For more information on adding One Touch keys refer to Adding a Destination on One Touch Key on page 2 12 FAX On Hook Chain Check Address Book Add Dest Direct Ext Address Book Functions 10 10 Dest One Touch Key Recall Favorites Ready to send GB0669_00 One Touch Key 10 10 Ready to send None None None 123456 Cancel None None None None None ...

Page 48: ...s refer to Adding a Destination on One Touch Key on page 2 12 FAX On Hook Chain Check Address Book Add Dest Direct Ext Address Book Functions 10 10 Dest One Touch Key Recall Favorites Ready to send GB0669_00 One Touch Key No Entry 10 10 Enter Destination 001 100 Cancel OK One Touch Key 10 10 Ready to send None None None 123456 Cancel None None None None None None None None 1 9 OK 001 004 007 010 0...

Page 49: ...ion You can use this function together with sub address communication and delayed transmission When direct transmission has been selected it changes to memory transmission at the time of transmission NOTE When On is selected in Entry Check for New Dest a confirmation screen is displayed for the entered FAX number Re enter the same FAX number and press OK For details refer to Entry Check for New De...

Page 50: ...Address Book Functions 10 10 Dest One Touch Key Recall Favorites Ready to send 1 2 Address Book All 10 10 OK Menu 1 1 001 123456 123456 Cancel Back 789012 789012 ABCDEF 567890 GHIJKL 111111 002 003 004 Ready to send 3 GB0669_00 GB0426_03 FAX On Hook Chain Check Address Book Add Dest Direct Ext Address Book Functions 10 10 Dest One Touch Key Recall Favorites Ready to send 1 One Touch Key 10 10 Read...

Page 51: ...ving system press Recall and you can call the receiving system you dialed on the destination list 1 Press Recall 2 Press the Start key The transmission will start NOTE Recall information is canceled in the following conditions When you turn the power off When you send a next fax new recall information is registered When you log out FAX On Hook Chain Check Address Book Add Dest Direct Ext Address B...

Page 52: ...rs that are used frequently to the Address Book or One touch keys For registration to the Address Book refer to Registering Destinations in the Address Book on page 2 2 For registration to One touch keys refer to Adding a Destination on One Touch Key on page 2 12 NOTE To use the Address Book select the destination in which 212 is registered as explained in Choosing from the Address Book on page 3 ...

Page 53: ...k for New Dest a confirmation screen is displayed for the entered FAX number Re enter the same FAX number and press OK For details refer to Entry Check for New Dest in the Operation Guide for the machine 10 10 1 2 001 123456 123456 002 123456789 123456789 003 123456 123456 004 Abc 1234567890 Back OK Menu Cancel Ready to send Chain 10 10 Ext Address Book One Touch Address Entry Address Book Back Ca...

Page 54: ... s Operation Guide 1 Display the screen 2 Select a favorite When using the wizard mode 1 The registered screens are displayed in order Make the desired settings Favorites Menu 10 10 1 1 Select the function ID Card Copy Paper Saving Copy Scan to PC Addre ss Entry Scan to PC Addre ss Book Scan to E mail A ddress Entry Scan to E mail A ddress Book Application GB0056_00 Select the FAX transmission res...

Page 55: ...sing the program mode Select a favorite to call up registered settings NOTE To edit the settings press Back and make changes as desired Confirmation 1Copies 10 10 Cancel Paper Selection Zoom Density Copies Auto 100 Back 1 6 Start Press Start to start copying Normal 0 GB0820_00 Use or to scroll up and down ...

Page 56: ...ings 4 9 Original Size Selection 4 9 Original Orientation 4 10 Duplex 4 10 Selecting the FAX Resolution 4 11 Selecting the Density 4 12 Selection of Original Image 4 12 Continuous Scan 4 13 Direct Transmission 4 14 Cancelling Direct Transmission 4 14 Manual Send 4 15 Delayed Transmission 4 16 Cancelling and Sending Delayed Transmissions Queued 4 18 Standby Transmission 4 19 Interrupt Send 4 20 Job...

Page 57: ... MFP Refer to the machine s Operation Guide for placing originals 3 Specifying destination Specify the transmission destination For details refer to Methods For Entering the Destination on page 3 1 NOTE If the touch panel is turned off press the Power key and wait for the machine to warm up FAX On Hook Chain Check Address Book Add Dest Direct Ext Address Book Functions 10 10 Dest One Touch Key Rec...

Page 58: ...on page 4 8 6 Send Start When scanning finishes transmission starts When originals are placed in the document processor After originals placed in the document processor are scanned and stored in the memory the receiving system is dialed When originals are placed on the glass surface After originals placed on the glass surface are scanned and stored in the memory the receiving system is dialed For ...

Page 59: ...nd job status screen The list of accepted time destination and status are displayed for each job Status Job Cancel Status Print Job Status 10 10 Send Job Status Store Job Status Scheduled Job Pause All Print Jobs 1 4 Send Job Status 10 10 Status Job Cancel 0123456 Cancel Close Menu Process 1 1 0005 1 2 GB0052_02 GB0183_00 ...

Page 60: ...be sent when transmission to the current destination is completed When the priority override job is completed transmission to the remaining destinations will resume However if the priority override job is a broadcast transmission the priority override job will not start until the current broadcast transmission job is finished NOTE If a fax job is in progress the priority override fax job will be s...

Page 61: ...the Stop key on the operation panel or press Cancel on the touch panel Scanning of originals is canceled and the originals are ejected When originals remain in the document processor take them out from the original output table Cancelling Memory Transmission during communication 1 Press the Status Job Cancel key 2 Canceling Transmission Select the transmission job that you want to cancel and press...

Page 62: ...To cancel a delayed transmission or send a fax by immediate transmission refer to Cancelling and Sending Delayed Transmissions Queued on page 4 18 To cancel polling transmission refer to Polling Communication on page 6 26 NOTE To cancel direct transmission delayed transmission or polling transmission refer to the section for that function Status Job Cancel Status Printer 10 10 FAX Toner Status Pap...

Page 63: ...lts Selection of Original Image page 4 12 Scan a large number of originals separately and then produce as one job Continuous Scan page 4 13 Add a file name to the job to easily check its status File Name page 4 22 Send notice by e mail when a job is complete Job Finish Notice page 4 21 Specify a time for transmission Delayed Transmission page 4 16 Connect to the destination first and then scan the...

Page 64: ...ukei 2 or Custom For instructions on how to specify the custom original size refer to the machine s Operation Guide NOTE Be sure to always specify the original size when using custom size originals Functions Original Size Close 10 10 Original Orientation 1 sided Duplex 1 3 Add Edit Shortcut Ready to send FAX TX Resolution 200x100dpi Normal A4 Top Edge on Left FAX On Hook Chain Check Address Book A...

Page 65: ... 1 sided sheet original 2 sided Binding Left Right Set when using a 2 sided sheet original that will be bound on the left or right 2 sided Binding Top Set when using a 2 sided sheet original that will be bound at the top Original Orientation This function is not displayed when 1 sided is selected Select the orientation of the original document top edge to scan correct direction NOTE For direct tra...

Page 66: ...pical character size 6 point example Resolution Resolution NOTE The default setting is 200 100 dpi Normal The higher the resolution the clearer the image but the fax transmission time is longer The scan resolution must to equal to or higher than the fax resolution If the fax resolution is higher than the scan resolution the scan resolution will automatically change to the same setting as the fax r...

Page 67: ...d FAX TX Resolution 400x400dpi Ultra 200x400dpi Super 200x200dpi Fine 200x100dpi Normal 10 10 Cancel OK GB0086_00 Functions Close 10 10 Text Photo Normal 0 Density Original Image 2 3 Add Edit Shortcut Ready to send Continuous Scan Off doc File Name Entry FAX On Hook Chain Check Address Book Add Dest Direct Ext Address Book Functions 10 10 Dest One Touch Key Recall Favorites Ready to send 1 2 GB066...

Page 68: ...sh 1 Display the screen For details refer to the machine s Operation Guide Functions Close 10 10 Text Photo Normal 0 Density Original Image 2 3 Add Edit Shortcut Ready to send Continuous Scan Off doc File Name Entry FAX On Hook Chain Check Address Book Add Dest Direct Ext Address Book Functions 10 10 Dest One Touch Key Recall Favorites Ready to send 1 2 GB0669_00 GB0673_01 Use or to scroll up and ...

Page 69: ...em and after the communication has started originals are scanned Off Starts memory transmission After originals are scanned into memory the communication starts NOTE In direct transmission you can designate only one destination for one transmission NOTE In the basic screen for sending press Direct This selects the direct transmission method and the keys on the touch panel are highlighted Ready to ...

Page 70: ...art key When you hear the fax tone the telephone line has connected to the receiving system Press the Start key Transmission begins NOTE Connecting a telephone set commercially available product to this machine enables you to talk with the person at the receiving system before sending originals NOTE To cancel the operation press Line Off FAX On Hook Chain Check Address Book Add Dest Direct Ext Add...

Page 71: ...been set in reverse order however sending of originals to be sent to the same destination is prioritized over the ones to be sent to different destinations You can cancel a delayed transmission any time before the specified transmission time You can also send a delayed transmission before the specified time Refer to Cancelling and Sending Delayed Transmissions Queued on page 4 18 NOTE You cannot s...

Page 72: ...gure the function Use or the numeric keys to enter the transmission start time FAX Delayed Transmission Start Time 10 10 00 23 Back 00 59 OK Cancel Ready to send Ready to send FAX Delayed Transmission Off On 10 10 Cancel OK 2 1 3 GB0092_00 GB0218_00 ...

Page 73: ...b Select the job you want to cancel and press Cancel Immediate transmission Select the job you want to send by immediate transmission and press Start Now in the Menu screen Status Job Cancel Status Print Job Status 10 10 Send Job Status Store Job Status Scheduled Job Pause All Print Jobs 1 4 1 2 GB0052_00 Scheduled Job 10 10 Status Job Cancel 1233 Cancel Close 04 00 1 1 0014 Menu 1 2 3 GB0185_00 S...

Page 74: ...als 3 Select the destination and set transmitting functions if you want to use any 4 Press the Start key Scanning of the originals starts and the next transmission is scheduled 5 When the communication is completed the scheduled transmission will begin NOTE Together with delayed transmission and interrupt send up to 35 transmissions can be scheduled You can use other functions such as broadcast tr...

Page 75: ... when transmission becomes possible 5 When the interrupt send is completed the canceled communication and standby transmission will automatically resume NOTE When the total number of standby transmissions and delayed transmissions has already reached 35 you cannot use interrupt send NOTE When On is selected in Dest Check before Send a destination confirmation screen is displayed when you press the...

Page 76: ...ration Guide Ready to send Functions Close 10 10 Off Job Finish Notice 3 3 Add Edit Shortcut FAX Delayed Transmission Off FAX Direct Transmission Off Off FAX Polling RX FAX On Hook Chain Check Address Book Add Dest Direct Ext Address Book Functions 10 10 Dest One Touch Key Recall Favorites Ready to send 1 2 GB0669_00 GB0673_02 Use or to scroll up and down ...

Page 77: ...er to the machine s Operation Guide Functions Close 10 10 Text Photo Normal 0 Density Original Image 2 3 Add Edit Shortcut Ready to send Continuous Scan Off doc File Name Entry FAX On Hook Chain Check Address Book Add Dest Direct Ext Address Book Functions 10 10 Dest One Touch Key Recall Favorites Ready to send 1 2 GB0669_00 GB0673_01 Use or to scroll up and down ...

Page 78: ...ption Method 5 3 FAX Automatic Reception 5 4 Flow of reception 5 4 Canceling reception Disconnection of communication 5 6 Manual Reception 5 7 Flow of reception 5 7 Fax reception functions 5 8 Fax reception settings 5 9 Media Type for Print Output 5 9 Reception Date Time 5 10 Duplex Print Output 5 10 2 in 1 Print 5 11 Batch Print 5 11 ...

Page 79: ...e and fax on a single telephone line When fax originals have been sent the machine automatically receives them and when the other party is calling from a telephone the machine makes a ringing tone urging the user to respond 7 2 FAX Answering Machine Auto Switch Reception Auto Answering machine This method is convenient when using both the answering machine and fax When fax originals have been sent...

Page 80: ...X Favorites Application 3 5 TX RX Common 10 10 System Menu Counter Transmission Back 1 2 Reception TX RX Restriction FAX 10 10 System Menu Counter Encrypted Reception Back 3 3 Auto Normal FAX Reception Remote SW Dial Reception Mode 55 Off 2 1 3 GB0054_02 GB0316_00 4 GB0327_02 Use or to scroll up and down 10 10 System Menu Counter Auto FAX TEL Auto Answering Machine Manual Auto Normal Cancel 1 1 OK...

Page 81: ... reception No special operation is required when receiving faxes Flow of reception 1 Reception Starts Color MFP Black White MFP When a fax has been sent to you the machine rings the registered number of times and then starts receiving the fax After reception has started the Processing indicator blinks NOTE You can change the number of times the ringing tone rings Refer to FAX on page 9 6 ...

Page 82: ...a paper jams it temporarily stores originals that have been sent in the image memory When the machine returns to the printable state printing starts During memory reception FAX Reception Printing Jobs are displayed on Printing Jobs of the Status screen To print the received originals supply paper or remove jammed paper For the Status screen refer to the machine s Operation Guide IMPORTANT When the...

Page 83: ...use the following procedure 1 Press the Status Job Cancel key 2 Disconnection of communication When communication is disconnected reception stops Status Job Cancel Status Printer 10 10 FAX Toner Status Paper Status Pause All Print Jobs 3 4 No Paper OK Waiting Running FAX 10 10 Status Job Cancel 1 1 End Receiving Menu Line Off 1 2 GB0052_02 GB0191_00 Use or to scroll up and down ...

Page 84: ...has started transmission the machine starts receiving the originals NOTE To use Manual Reception you need to change the receiving mode to Manual Reception To change to manual mode refer to Reception Mode on page 9 8 Connecting a telephone set commercially available product to this machine enables you to receive originals after talking to the person at the sending system FAX On Hook Chain Check Add...

Page 85: ...and time of reception and other information Reception Date Time page 5 10 Restrict the type of paper that can be used Media Type for Print Output page 5 9 Connection to PBX Private Branch Exchange Europe only PBX Setting Europe only page 1 13 Forward received faxes to another fax machine or a computer Memory Forwarding page 6 2 Store received faxes in the machine without printing them Sub Address ...

Page 86: ...s Plain Vellum Rough Labels Recycled Bond Cardstock Color Envelope Thick Coated High Quality Custom 1 8 Not used on a Black White MFP NOTE Paper Size is only displayed when the size dial on the cassette is set to Other Cassette 4 cannot be used on a Color MFP Cassette 1 10 10 System Menu Counter Cassette 2 Back 1 2 Cassette 3 Cassette 4 Cassette MP Tray Settings System Menu Counter System Menu Use...

Page 87: ...es of paper having the same width as the data For more information about configuring settings refer to Default fax settings on page 9 2 IMPORTANT Specify the paper size as follows for the cassette that you want to use for fax reception Inch models Select from Inch Metric models Select from Metric NOTE When the received data is printed on multiple pages the reception date time is printed on the fis...

Page 88: ...For more information about configuring settings refer to Default fax settings on page 9 2 Batch Print When a multi page fax is received the pages are printed in a batch after all pages are received For more information about configuring settings refer to Default fax settings on page 9 2 On Print 2 in 1 Off Do not print 2 in 1 On Print as a batch after all pages are received Off Print each page as ...

Page 89: ...Sub Address Box 6 16 Printing Originals from a Sub Address Box 6 18 Checking Details 6 19 Deleting Originals after Printing from a Sub Address Box 6 21 Deleting Originals from a Sub Address Box 6 21 Printing a Sub Address Box List 6 22 Sub Address Transmission 6 23 Polling Communication 6 26 Polling Transmission 6 26 Polling Reception 6 30 Printing from a Polling Box 6 33 Checking Details 6 34 Del...

Page 90: ...ransmission or folder SMB or FTP transmission Setting Forwarding Use the procedure below to set forwarding 1 Display the screen 2 Configure the function Select On or Off whether to forward or not to forward the received documents System Menu Counter System Menu Send 10 10 Document Box FAX Favorites Application 3 5 Forward Settings 10 10 System Menu Counter Back 2 2 FAX 1 2 3 GB0054_02 GB0316_01 Us...

Page 91: ...rding Destination Directly 1 Press Address Entry FAX Address Entry Email Address Entry Folder 2 Enter the address to be registered as a forwarding destination System Menu Counter System Menu Send 10 10 Document Box FAX Favorites Application 3 5 Forward Settings 10 10 System Menu Counter Back 2 2 FAX 1 2 3 GB0054_02 GB0316_01 Use or to scroll up and down Forward Settings Forward Destination 10 10 S...

Page 92: ...TE For details on character entry refer to Character Entry Method on page 11 2 Forward Settings Forward Destination 10 10 System Menu Counter Sales department 1 Menu 1 1 End 123456789 GB0392_01 System Menu Counter System Menu Send 10 10 Document Box FAX Favorites Application 3 5 Forward Settings 10 10 System Menu Counter Back 2 2 FAX 1 2 3 GB0054_02 GB0316_01 Use or to scroll up and down Forward S...

Page 93: ...m Menu Counter Sales department 1 Menu 1 1 End 123456789 Forwarding 10 10 System Menu Counter Forward Destination Back 1 3 Off TIFF File Format File Separation FAX Forward Settings Off 1 2 3 GB0392_01 GB0377_00 Forward Settings Forward Destination 10 10 System Menu Counter te Menu 1 1 End test GB0392_00 System Menu Counter System Menu Send 10 10 Document Box FAX Favorites Application 3 5 Forward S...

Page 94: ...ect Add Info 10 10 System Menu Counter FTP Encrypted TX Back 2 3 Print Schedule FAX Forward Settings Off Off Off All Day Forward Settings Schedule 10 10 System Menu Counter Preset Time All Day Cancel 1 1 OK Schedule Start Time 10 10 System Menu Counter 00 23 Back 00 59 Next Cancel 1 2 3 4 Schedule End Time 10 10 System Menu Counter 00 23 Back 00 59 Cancel OK 5 6 GB0385_00 GB0377_01 GB0387_00 GB038...

Page 95: ...orward Destination Back 1 3 Off TIFF File Format File Separation FAX Forward Settings Off Forward Settings File Format 10 10 System Menu Counter TIFF XPS PDF Cancel 1 1 OK 1 2 GB0379_00 GB0377_00 System Menu Counter System Menu Send 10 10 Document Box FAX Favorites Application 3 5 Forward Settings 10 10 System Menu Counter Back 2 2 FAX 1 2 3 GB0054_02 GB0316_01 Use or to scroll up and down Forward...

Page 96: ...enu Counter System Menu Send 10 10 Document Box FAX Favorites Application 3 5 Forward Settings 10 10 System Menu Counter Back 2 2 FAX 1 2 3 GB0054_02 GB0316_01 Use or to scroll up and down E mail Subject Add Info 10 10 System Menu Counter FTP Encrypted TX Back 2 3 Print Schedule FAX Forward Settings Off Off Off All Day Forward Settings E mail Subject Add Info 10 10 System Menu Counter Sender Name ...

Page 97: ...on Guide for the machine System Menu Counter System Menu Send 10 10 Document Box FAX Favorites Application 3 5 Forward Settings 10 10 System Menu Counter Back 2 2 FAX 1 2 3 GB0054_02 GB0316_01 Use or to scroll up and down E mail Subject Add Info 10 10 System Menu Counter FTP Encrypted TX Back 2 3 Print Schedule FAX Forward Settings Off Off Off All Day Forward Settings FTP Encrypted TX 10 10 System...

Page 98: ...r System Menu Send 10 10 Document Box FAX Favorites Application 3 5 Forward Settings 10 10 System Menu Counter Back 2 2 FAX 1 2 3 GB0054_02 GB0316_01 Use or to scroll up and down Forward Settings Print 10 10 System Menu Counter On Off Cancel 1 1 OK E mail Subject Add Info 10 10 System Menu Counter FTP Encrypted TX Back 2 3 Print Schedule FAX Forward Settings Off Off Off All Day 2 1 GB0383_00 GB037...

Page 99: ...te second file format default setting is pdf NOTE For details on character entry refer to Character Entry Method on page 11 2 Please note that when you have not add any additional information file names become the same and therefore old files are overwritten when received originals are forwarded with folder SMB transmission and folder FTP transmission File Name 10 10 System Menu Counter Back 3 3 F...

Page 100: ...er 2 In the Address or Location bar enter the machine s IP address as the URL e g 192 168 48 21 The web page displays basic information about the machine and COMMAND CENTER as well as the current status of the machine 2 Select settings in COMMAND CENTER Select a category from the navigation bar on the left to view and set values for that particular category If administrator privileges have been en...

Page 101: ...nes These include confidential delivery sending originals to an original delivery box set up in the receiving system and polling communication reception of documents from a source machine that is controlled from the receiving machine Using sub address communication on this machine also allows advanced communication functions such as storing received originals in Sub Address Boxes Sub address based...

Page 102: ... Address Book by logging in with administrator privileges Sub Address Boxes can also be registered in the system menu NOTE You can use up to 20 digits including the numbers from 0 to 9 space and characters to enter a sub address Document Box Box Sub Address Box Job Box Removable Memory Polling Box 10 10 1 1 1 2 GB0051_00 Document Box Sub Address Box 10 10 1 1 OK Next Cancel Menu Box Menu 10 10 Clo...

Page 103: ...wner 10 10 Document Box Network User No Owner Local User Cancel 1 1 Next Add Confirmation Box 10 10 Cancel Box No Sub Address Owner Box Name Auto 1111 Back 1 2 Save User A Document Box 1 3 2 GB0374_00 GB0296_00 Shared 10 10 Cancel Box Password Delete after Print Permission Off Back 2 2 Save Document Box Add Confirmation Permission 10 10 Shared Private Cancel 1 1 OK Document Box 1 3 2 GB0374_01 GB0...

Page 104: ...ting is turned on but an Owner is not set or if user accounting is turned on and an Owner is set but Permission settings are not set the box password will not appear NOTE Sub Address Boxes can also be changed deleted in the system menu Shared 10 10 Cancel Box Password Delete after Print Permission Off Back 2 2 Save Document Box Add Confirmation Delete after Print 10 10 Document Box On Off Cancel 1...

Page 105: ...ber the box is registered under the lowest available number Document Box Sub Address Box 10 10 1 1 OK Next Cancel Menu Box Menu 10 10 Close Delete Add 2 2 Edit 2 1 GB0656 01 GB0662 01 Document Box Edit 10 10 1 1 OK Next Cancel Menu Box 3 GB0829 00 Use or to scroll up and down Box Box Box 10 10 Box No Sub Address Owner Box Name 01 1111 1 2 Save User A Document Box Cancel Back 1 3 2 GB0830_00 GB0057...

Page 106: ...peration 1 Display the screen Box Box Box 10 10 Box No Sub Address Owner Box Name 01 1111 1 2 Save User A Document Box Cancel Back Sub Address 10 10 Document Box Backspace Cancel OK Space 1111 1 3 2 GB0830_00 GB0295_00 4 Document Box Sub Address Box 10 10 1 1 OK Next Cancel Menu Box Menu 10 10 Close Delete Add 2 2 Edit 2 1 GB0656 01 GB0662 01 Document Box Delete 10 10 1 1 OK Delete Cancel Menu Box...

Page 107: ...he password in the following situations If user login is disabled If user login is enabled but the Sub Address Box has been selected by another user when you login with user privileges Document Box Sub Address Box 10 10 1 1 OK Next Cancel Menu Box Box Box 10 10 Document Box doc00006420100908144604 Back Print Menu 1 1 Cancel 1 3 2 GB0656_01 GB0657_00 Ready to print from Box Print Delete afterPrint ...

Page 108: ... document are displayed Document Box Sub Address Box 10 10 1 1 OK Next Cancel Menu Box Box Box 10 10 Document Box doc00006420100908144604 Back Print Menu 1 1 Cancel File doc00006420100908144604 doc00006420100908144604 10 10 Document Box Number of Pages Resolution Date and Time File Name 1 page 200x100dpi Normal 1 1 End 10 10 2010 10 10 1 2 GB0656_01 GB0657_00 GB0111_00 ...

Page 109: ...o a Sub Address Box 1 Display the screen Document Box Box Sub Address Box Job Box Removable Memory Polling Box 10 10 1 1 1 2 GB0051_00 Document Box Sub Address Box 10 10 1 1 OK Next Cancel Menu Box Box Box 10 10 Document Box doc00006420100908144604 Back Print Menu 1 1 Cancel Delete after Print 10 10 System Menu Counter On Off Cancel 1 1 OK 1 3 6 5 2 GB0656_01 GB0657_00 GB0306_00 Ready to print fro...

Page 110: ...en user login has been enabled and the machine is logged in with administrator privileges Document Box Sub Address Box 10 10 1 1 OK Next Cancel Menu Box Box Box 10 10 Document Box doc00006420100908144604 Back Print Menu 1 1 Cancel 1 3 2 4 GB0656_01 GB0657_00 System Menu Counter System Menu Send 10 10 Document Box FAX Favorites Application 3 5 Document Box 10 10 System Menu Counter Job Box Polling ...

Page 111: ... password have been set in the receiving system in advance Encrypted transmission cannot be used in sub address transmission NOTE When a sub address has been registered to the destination of the Address Book you can use the destination When a sub address registered destination in the Address Book is used for a One touch key you can also use the One touch key FAX Reception Box FAX 10 10 On Hook Can...

Page 112: ... Finish entry of the sub address Press OK FAX 10 10 On Hook Cancel Sub Address Pause Space Backspace Detail Settings OK Menu Next Dest 1234567890 Ready to send 1 GB0703_00 Sub Address 10 10 Password Cancel 1 1 FAX Sub Address OK Ready to send 10 10 Backspace Cancel OK Space 1111 Sub Address Sub Address Ready to send 1 2 3 GB0169_01 GB0170_00 Sub Address 10 10 Password Cancel 1 1 FAX Sub Address OK...

Page 113: ...n Entry Check for New Dest a confirmation screen is displayed for the entered FAX number Re enter the same FAX number and press OK For details refer to Entry Check for New Dest in the Operation Guide for the machine FAX 10 10 On Hook Cancel Sub Address Pause Space Backspace Detail Settings OK Menu Next Dest 1234567890 Ready to send 1 2 GB0703_00 ...

Page 114: ...the Polling box until you delete them You can use polling transmission with the same originals as many times as you wish Refer to page 6 26 Deleting Originals After Polling Transmission Originals intended for polling transmission are automatically deleted after they have been sent to the destination To allow polling transmission of the same original to multiple destinations set this option to Off ...

Page 115: ...System Menu Counter Overwrite Setting Back 1 1 On Permit Document Box Polling Box Polling Box Delete Transmitted File 10 10 System Menu Counter On Off Cancel 1 1 OK 2 1 GB0313_00 GB0314_00 System Menu Counter System Menu Send 10 10 Document Box FAX Favorites Application 3 5 Document Box 10 10 System Menu Counter Job Box Polling Box Sub Address Box Back 1 1 1 2 3 GB0054_02 GB0290_00 Use or to scrol...

Page 116: ... Density Adjusts the density used for scanning originals File Name Entry Allows you to rename the files created from scanned originals You can also use this function to add the job number and or date 1 Document Box Box Sub Address Box Job Box Removable Memory Polling Box 10 10 1 1 Document Box Polling Box test 10 10 1 1 OK Store File Cancel Menu 1 2 GB0051_00 GB0663_01 Ready to store in Box Store ...

Page 117: ...Select the size of originals to be scanned Be sure to select the original s size when using custom size originals Orig Orientation To ensure that the originals are stored in the correct orientation this indicates which end of the original is the top To use the following functions select the orientation of the originals Duplex Original Image Select image quality Continuous Scan Allows you to divide...

Page 118: ...tination for which encrypted communication is registered encrypted communication is disabled for polling reception To use polling reception you must first ensure that the sending machine is set up for polling transmission IMPORTANT The recipient s machine must also be equipped with a sub address bulletin board function Some fax machines cannot store originals and some do not support polling transm...

Page 119: ...ted in Entry Check for New Dest a confirmation screen is displayed for the entered FAX number Re enter the same FAX number and press OK For details refer to Entry Check for New Dest in the Operation Guide for the machine Ready to send Functions Close 10 10 Off Job Finish Notice 3 3 Add Edit Shortcut FAX Delayed Transmission Off FAX Direct Transmission Off Off FAX Polling RX FAX On Hook Chain Check...

Page 120: ...ub address For the procedure for setting a sub address refer to Sub Address Transmission on page 6 23 For the procedure for selecting a destination refer to Methods For Entering the Destination on page 3 1 4 Press the Start key Press the Start key The operations for reception begin IMPORTANT Check the sub address set by the sender beforehand NOTE You can select destinations using a combination of ...

Page 121: ...Notice and press the Start key Printing starts Document Box Box Sub Address Box Job Box Removable Memory Polling Box 10 10 1 1 1 2 GB0051_00 Menu Store File 10 10 Close Print Delete Select All 1 2 Polling Box 10 10 Document Box doc00006620100908151210 doc00006520100908150414 Cancel Store File Menu 1 1 1 3 2 GB0663_02 GB0664_00 Ready to print from Box Print File Name Entry Job Finish Notice Priorit...

Page 122: ...heck The details of the selected document are displayed Document Box Box Sub Address Box Job Box Removable Memory Polling Box 10 10 1 1 1 2 GB0051_00 Polling Box 10 10 Document Box doc00006620100908151210 doc00006520100908150414 Cancel Store File Menu 1 1 File doc00006420100908144604 doc00006420100908144604 10 10 Document Box Number of Pages Resolution Date and Time File Name 1 page 200x100dpi Nor...

Page 123: ...cument you want to delete and press Delete the trash can icon NOTE If Delete Transmitted File is set to On originals are automatically deleted following polling transmitted Refer to page 6 26 Document Box Box Sub Address Box Job Box Removable Memory Polling Box 10 10 1 1 1 2 GB0051_00 Polling Box 10 10 Document Box doc00006620100908151210 doc00006520100908150414 Cancel Store File Menu 1 1 1 3 2 GB...

Page 124: ...ance Description of settings at sending and receiving systems Registering an Encryption Key An encryption key is required when registering the Address Book used for encryption communication the other party is directly entered using the numeric keys in the sending system and when setting encryption in the receiving system IMPORTANT In order to use encryption communication the fax of the other party...

Page 125: ...rs 0 to 9 and alphabetical letters A to F to register the encryption key System Menu Counter System Menu Send 10 10 Document Box FAX Favorites Application 3 5 Encryption Key Registration 10 10 System Menu Counter FAX Remote Diagnostics Back 1 1 FAX TX RX Common On 1 2 4 TX RX Common 10 10 System Menu Counter Transmission Back 1 2 Reception TX RX Restriction FAX 3 GB0316_00 GB0054_02 GB0317_00 Use ...

Page 126: ...Send 10 10 Document Box FAX Favorites Application 3 5 1 2 Encryption Key Registration 10 10 System Menu Counter FAX Remote Diagnostics Back 1 1 FAX TX RX Common On 4 TX RX Common 10 10 System Menu Counter Transmission Back 1 2 Reception TX RX Restriction FAX 3 GB0316_00 GB0054_02 GB0317_00 Use or to scroll up and down 10 10 System Menu Counter Key01 Menu 1 5 End Key02 Key03 Key04 TX RX Common Encr...

Page 127: ...4 Specifying destination Press Add Dest and enter the fax number of the other party NOTE Encrypted transmission can be also used in broadcast transmission With encryption communication you cannot conduct sub address transmission NOTE When encrypted transmission has been set to a destination in the Address Book or One touch keys you can use the destination 10 10 System Menu Counter Key01 Menu 1 5 E...

Page 128: ...ps On Encrypted Transmission Key No 01 Box No 0001 FAX Detail Settings OK FAX 10 10 On Hook Cancel Sub Address Pause Space Backspace Detail Settings OK Menu Next Dest 1234567890 Ready to send 2 1 GB0703_00 GB0168_00 Encryption 10 10 Cancel 1 1 Off Detail Settings Encrypted Transmission OK Ready to send 10 10 On Off Cancel 1 1 OK Encrypted Transmission Encryption Ready to send 1 2 GB0174_00 GB0175_...

Page 129: ...ings Encrypted Transmission Encryption On Cancel 10 10 Encryption Key No Encryption Key 01 Off Encryption Box 1 1 OK Encrypted Transmission Encryption Box No 10 10 0000 9999 Cancel OK Ready to send 1 2 4 5 Ready to send Detail Settings Encrypted Transmission Encryption On Cancel 10 10 Encryption Key No Encryption Key 01 1111 Encryption Box Encryption Box No 1 1 OK On 3 GB0174_01 GB0177_00 GB0174_0...

Page 130: ...ou used to register the encryption key that you decided upon with the sender The machine receives the encrypted originals from the sender of the specified encryption key System Menu Counter System Menu Send 10 10 Document Box FAX Favorites Application 3 5 TX RX Common 10 10 System Menu Counter Transmission Back 1 2 Reception TX RX Restriction FAX 1 2 3 GB0054_02 GB0316_00 Use or to scroll up and d...

Page 131: ...X Sending Network FAX sending is performed in the following sequence Flow of Network FAX Receiving Network FAX receiving is performed in the following sequence Prepare a document using a PC networked to this machine Forward the document data from the PC to this machine using the same operation as for printing The machine sends the document data to another fax machine The other fax machine receives...

Page 132: ...he included DVD in PDF Portable Document Format The main contents include the following Installing Network FAX Driver Performing Network FAX Sending Specifying the Network FAX Transmission Settings Specifying the Cover Letter Settings Opening the Online Manual Follow the steps below to refer to the online manual 1 Insert the DVD supplied with the machine into the DVD drive An explanation of the li...

Page 133: ... Select Custom Mode 3 Select the machine NOTE For the detailed installation procedure refer to Network FAX Driver Operation Guide NOTE If the machine is not turned on it will not be found If the machine is not found make sure the machine and your computer are connected via the network make sure the machine is turned on and click Refresh To install by Custom Select refer to Network FAX Driver Opera...

Page 134: ...to create the document to be sent 2 Select Print from the File menu The Print dialog box for the application that you are using will appear 2 Select settings in the Print dialog box 1 Select the product name of the machine to be used in the printer name list 2 Set the print range and other settings NOTE Make sure that the number of copies is set to 1 The following screen is an example The actual d...

Page 135: ...etailed information on the settings on the tab refer to Configuring the Driver Default Settings on page 6 49 2 You will return to the Print dialog box for the application Click OK The Transmit Settings dialog box will appear 4 Select settings in the Transmit Settings dialog box You can specify settings such as a transmission time or a sub address in the Transmit Settings dialog box For details on ...

Page 136: ...keyboard to enter the destination fax number 2 Click Add to Destination List The destination information will appear in the address list To send to multiple destinations repeat this operation 3 To use the Address Book click Select from Address Book and select the destination For the procedures for using and registering destinations in the Address Book refer to Network FAX Driver Operation Guide 7 ...

Page 137: ... is for a Color MPF The following settings can be specified Item Description Original Size Select the size of the document being transmitted from the drop down list Available settings Letter Legal Statement A4 A5 Folio and B5 JIS Orientation Specify whether the orientation of the document is portrait or landscape Available settings Portrait Landscape Resolution Select the resolution of the documen...

Page 138: ...is chapter explains the following topics FAX TEL Auto Switch Reception 7 2 FAX Answering Machine Auto Switch Reception 7 4 DRD Reception Available for inch versions only 7 6 Manual Send 7 8 Manual Reception 7 9 Remote Switch Function 7 10 ...

Page 139: ...ty is required to pay phone line charges even if the receiving system does not respond FAX FAX Telephone When the other party has sent originals with automatic send When the other party has sent originals with manual send When the other party is calling from a telephone Receives incoming call without making ringing tone The other party is required to pay the phone line charge from this point Makes...

Page 140: ... machine makes a ringing tone urging the user to respond Lift the handset of the telephone within 30 seconds 2 Talk to the other party When the call is from a fax The machine starts receiving fax originals NOTE You can change the number of times the ringing tone rings Refer to Reception on page 9 7 NOTE If you do not lift the handset within 30 seconds the machine switches to fax reception NOTE At ...

Page 141: ...n comes into operation and the machine switches to fax reception NOTE In order to use FAX Answering Machine Auto Switch Reception it is necessary to connect an answering machine equipped telephone set commercially available product to the machine For details such as responding to messages refer to the Operation Guide of each answering machine Set the number of rings to be made by the machine more ...

Page 142: ...ent The answering machine plays a response message and starts recording the other party s message When the call is from a fax The machine starts receiving fax originals NOTE If you lift the handset while the telephone set is still making the ringing tone the machine enters a status the same as manual reception Refer to Manual Reception on page 7 9 NOTE When silence continues for at least 30 second...

Page 143: ... comes in the telephone will ring NOTE Using DRD Reception to receive a telephone call is only possible if a separately purchased telephone is connected to the machine DRD reception is only possible if you subscribe to the Distinctive Ring Pattern service provided by your telephone company Contact your telephone company for further information on the Distinctive Ring Pattern service available FAX ...

Page 144: ...chine will then ring using the predetermined ring pattern When the call is from a telephone Lift the handset and speak with the other party When the conversation is over fax reception can be initiated manually When the call is from a fax Once the ringing tone stops fax reception will start automatically ...

Page 145: ...ystem 3 Check if the telephone line has connected to the fax of the receiving system If the destination is a fax machine you will hear a long high beep sound If a person answers you can talk to that person 4 Press On Hook 5 Press the Start key Transmission begins 6 Replace the handset When sending starts return the handset to its original position FAX On Hook Chain Check Address Book Add Dest Dire...

Page 146: ...Manual RX Reception will start 6 Replace the handset When reception starts return the handset to its original position NOTE FAX Automatic Reception has been preset for the receiving mode of this machine To use Manual Reception you need to change the receiving mode to Manual Reception To change to manual mode refer to Reception Mode on page 9 8 NOTE When using a telephone set that can send tone sig...

Page 147: ... you hear the fax tone from the handset enter the two digit remote switch dial number using the dial button on the telephone set The telephone line switches to the machine and reception starts NOTE In order to use remote switch it is necessary to connect the tone signal sending telephone set commercially available product to the machine However even if it is a tone signal sending telephone set thi...

Page 148: ...tatus 8 2 Checking FAX Job History 8 3 Displaying Job Log Screen 8 3 Printing Administrative Reports 8 4 Send Result Reports 8 4 Report for Job Canceled before Sending 8 5 FAX RX Result Reports 8 6 Activity Report 8 7 Printing Activity Reports 8 7 Automatic Printout 8 8 Status Page 8 9 Reporting FAX Receipt Result by E mail 8 10 Confirmation Screen of Destinations 8 12 ...

Page 149: ...and receipt results stored Any time 8 3 Send result report Receipt result report Report printing Latest send or receipt result Automatic printout after every sending or receiving operation No Print Output or Error Only is also optionally available 8 4 Activity report Report printing Latest 50 send or receipt results Any time and automatic printout after every 50 sending receiving 8 7 Status page R...

Page 150: ...ress Close to exit NOTE Even when job accounting is enabled 100 each of send and receipt results are displayed regardless of the account ID For details of the job history check refer to the machine s Operation Guide Status Job Cancel Status Print Job Log 10 10 Send Job Log Store Job Log Scanner Pause All Print Jobs 2 4 Waiting 2 1 GB0052_01 Use or to scroll up and down Use or to scroll up and down...

Page 151: ...d image Partial Image print part of the transmitted image at full size or Full Image print the entire transmitted image at reduced size Send Result Report 10 10 System Menu Counter RX Result Report Back 1 1 Attach Image Job Finish Notice Setting Report Result Report Setting System Menu Counter System Menu Quick Setup Wizard 10 10 Language Report Counter 1 5 2 1 Report Print 10 10 System Menu Count...

Page 152: ...izard 10 10 Language Report Counter 1 5 E mail Folder 10 10 System Menu Counter FAX Back 1 1 Error Only Error Only Canceled before Sending Off Report Send Result Report 2 Report Print 10 10 System Menu Counter Admin Report Settings Back 1 1 Result Report Setting Sending Log History Report 3 5 1 Send Result Report 10 10 System Menu Counter RX Result Report Back 1 1 Attach Image Job Finish Notice Se...

Page 153: ...n page 8 10 System Menu Counter System Menu Quick Setup Wizard 10 10 Language Report Counter 1 5 FAX 10 10 System Menu Counter RX Result Report Type Back 1 1 Off Report Print Report RX Result Report 2 Report Print 10 10 System Menu Counter Admin Report Settings Back 1 1 Result Report Setting Sending Log History Report 3 5 1 Send Result Report 10 10 System Menu Counter RX Result Report Back 1 1 Att...

Page 154: ...ent or received Printing Activity Reports The latest 50 sent or received fax data are printed as a report 1 Display the screen 2 Print FAX 10 10 Status Job Cancel 1 1 End Receiving Menu Line Off Status Job Cancel Status Printer 10 10 FAX Toner Status Paper Status Pause All Print Jobs 3 4 No Paper OK Waiting Running 2 1 3 GB0052_02 GB0191_00 Use or to scroll up and down Menu 10 10 Incoming FAX Repo...

Page 155: ...ot to print or On to print FAX TX Report FAX RX Report System Menu Counter System Menu Quick Setup Wizard 10 10 Language Report Counter 1 5 2 Report Print 10 10 System Menu Counter Admin Report Settings Back 1 1 Result Report Setting Sending Log History Report 3 1 Outgoing FAX Report 10 10 System Menu Counter Incoming FAX Report Back 1 1 On On Report Admin Report Settings 4 GB0054_00 GB0562_00 GB0...

Page 156: ...an print it out as necessary 1 Display the screen 2 Print A status page is printed System Menu Counter System Menu Quick Setup Wizard 10 10 Language Report Counter 1 5 2 1 Report Print 10 10 System Menu Counter Admin Report Settings Back 1 1 Result Report Setting Sending Log History Report 3 GB0054_00 GB0560_00 Status Page 10 10 System Menu Counter Font List Back 1 3 Network Status Service Status ...

Page 157: ...rt setting is On E mail notification is provided for every fax If the setting is Error and Forward Only E mail notification is only provided when an error occurs or the received original is forwarded to other faxes and computers System Menu Counter System Menu Quick Setup Wizard 10 10 Language Report Counter 1 5 FAX 10 10 System Menu Counter RX Result Report Type Back 1 1 Off Report Print Report R...

Page 158: ...c com BBB bbb abc com CCC ccc abc com DDD ddd abc com Cancel Back RX Result Report Type E mail 10 10 System Menu Counter Back Cancel 1 1 OK Menu RX Result Report RX Result Report Type 10 10 System Menu Counter E mail Print Report Cancel 1 1 OK 1 2 4 GB0573_00 GB0574_00 GB0583_00 GB0398_01 3 Add 10 10 System Menu Counter Ext Address Book Address Entry Address Book Cancel 1 1 Next RX Result Report T...

Page 159: ...select the destination you want to delete and press Delete Press Yes in the confirmation screen The destination is deleted Add a destination To add the destination press Cancel and then return to the destination screen NOTE Be sure to confirm every destination by displaying them on the touch panel You cannot press Check unless you have confirmed every destination Destinations Check 10 10 Check the...

Page 160: ... Screen of Destinations 3 Press Check When you have finished checking all destinations press Check 4 Press the Start key Start sending Destinations Check 10 10 Check the destinations and press Check Menu 1 2 123 3333 44444 99999 Cancel Check 123 3333 44444 99999 GB0803_00 ...

Page 161: ... Registering Permit FAX No 9 11 Changing and Deleting Permit FAX No 9 12 Registering Reject FAX No 9 14 Changing and Deleting Reject FAX No 9 15 Registering Permit ID No 9 16 Changing and Deleting Permit ID No 9 17 Setting Send Restriction 9 19 Setting Reception Restriction 9 20 Unknown Number Reception 9 21 Unusable Time 9 22 Account Management 9 24 Logging in when User Accounting has been Enable...

Page 162: ...GB0723_00 System Menu Counter Date Timer Time Zone 12 00 International Date Line West 10 10 11 00 Samoa 11 00 Universal Coordinated Time 11 10 00 Hawaii 1 24 Cancel OK System Menu Counter Date Timer Date Time 10 10 2010 10 10 10 10 Date Format DD MM YYYY On 09 00 Osaka Sapporo Tokyo Time Zone Auto Panel Reset 1 3 Back GB0614_00 Selecting a value it to be accepted Returns to the original screen wit...

Page 163: ...elated to the Sub Address Box and Polling Box For details on Sub Address Box refer to Sub Address Box Function on page 6 13 and for details on Polling Box refer to Polling Communication on page 6 26 FAX Configures settings for fax functions 9 6 Address Book One Touch Configures Address Book and One Touch Key settings For details on Address Book refer to Registering Destinations in the Address Book...

Page 164: ...numbers of the destinations Refer to Printing Address List on page 2 11 FAX List No You can print the list of destinations registered in the Address Book You can sort the list in the order of names or address numbers of the destinations Refer to Printing Address List on page 2 11 Outgoing FAX Report The latest 50 sent fax data are printed as a report Incoming FAX Report The latest 50 received fax ...

Page 165: ... m or less Rough Labels Recycled Preprinted Bond Cardstock Color Prepunched Letterhead Envelope Thick 106 g m and more Coated High Quality or Custom 1 8 Can only be used in the paper feeder multi purpose Cannot be used to print received faxes Can only be used on a Color MFP NOTE Cassette 4 cannot be used on a Color MFP Item Description Paper Size Set the paper size for multi purpose tray Value Met...

Page 166: ...ission Value 1 Minimum 2 3 Medium 4 5 Maximum 0 Mute Item Description FAX TX Resolution Select the default scanning resolution Value 400 400dpi Ultra Fine 200 400dpi Super Fine 200 200dpi Fine 200 100dpi Normal Item Description Encryption Key Registration This is used to register an encryption key for encrypted communication Refer to Encryption on page 6 36 FAX Remote Diagnosis If a problem arises...

Page 167: ...ng has been enabled and you send originals after entering an Account ID the Account Name is printed This item is included in the Quick Setup Wizard Refer to Quick Setup Wizard Fax Setup on page 1 8 Dialing Mode Inch version only Select the telephone line according to the type you are contracted with Please note that selecting a wrong telephone line will prevent you from sending fax Value Tone DTMF...

Page 168: ...ed as needed Value 1 15 Rings Answering Machine If the reception method is FAX Answering Machine Auto Switch Reception the number of rings until the machine answers a call can be changed as needed Value 1 15 Rings FAX TEL If the reception method is FAX TEL Auto Switch Reception the number of rings until the machine answers a call can be changed as needed Value 0 15 For Rings FAX TEL this change is...

Page 169: ...ttings Europe only When using this machine in environment in which PBX for connection to multiple phones for business use is installed perform the following PBX setting Exchange Selection If the machine is connected to a PBX set PBX Value PBX PSTN Dial No to PSTN Set a number to access an outside line For the number contact the PBX administrator Value 0 9 00 99 ...

Page 170: ...trictions Register Permitted FAX numbers or Permitted ID numbers Refer to Registering Permit FAX No on page 9 11 or Registering Permit ID No on page 9 16 Send restriction settings are specified in Permit List Address Book in Send Restrictions Refer to Setting Send Restriction on page 9 19 Register the Local FAX Numbers or Local FAX IDs of other parties If there is neither a Permitted FAX No nor a ...

Page 171: ...eject FAX numbers registered calls are only rejected from senders whose Local FAX Numbers Indicates local FAX information entries not the actual line numbers are not regis tered The sender s Local FAX Number is not registered The sender s Local Fax Number matches a Reject FAX No registered on the machine NOTE Up to 25 Permit FAX numbers can be registered System Menu Counter System Menu Send 10 10 ...

Page 172: ...etes the character to the left of the cursor System Menu Counter TX RX Restriction Permit No List 10 10 1 1 Menu End 6764 TX Restriction 10 10 System Menu Counter RX Restriction Back 1 2 Off Off Permit No List Permit ID List FAX TX RX Restriction Add FAX Number 10 10 System Menu Counter Backspace Cancel OK Space 676483 Pause 1 2 3 4 GB0345_00 GB0348_00 GB0351_00 System Menu Counter System Menu Sen...

Page 173: ...10 Cancel Pause Space Backspace OK 6764831 System Menu Counter System Menu Counter TX RX Restriction Permit No List 10 10 1 1 Menu End 6764 TX Restriction 10 10 System Menu Counter RX Restriction Back 1 2 Off Off Permit No List Permit ID List FAX TX RX Restriction 1 2 3 4 GB0345_00 GB0348_00 GB0349_00 5 System Menu Counter TX RX Restriction Permit No List 10 10 1 1 Menu End 6764 TX Restriction 10 ...

Page 174: ...Backspace deletes the character to the left of the cursor System Menu Counter System Menu Send 10 10 Document Box FAX Favorites Application 3 5 TX RX Common 10 10 System Menu Counter Transmission Back 1 2 Reception TX RX Restriction FAX 1 2 3 Use or to scroll up and down GB0054_02 GB0316_00 TX RX Restriction Reject No List 10 10 System Menu Counter End Menu 1 1 6543 Reject No List 10 10 System Men...

Page 175: ...10 10 Document Box FAX Favorites Application 3 5 TX RX Common 10 10 System Menu Counter Transmission Back 1 2 Reception TX RX Restriction FAX 1 2 3 Use or to scroll up and down GB0054_02 GB0316_00 FAX 1234567890 10 10 Cancel Pause Space Backspace OK 1234 System Menu Counter TX RX Restriction Reject No List 10 10 System Menu Counter End Menu 1 1 6543 2 3 4 Reject No List 10 10 System Menu Counter U...

Page 176: ...t No List 10 10 System Menu Counter End Menu 1 1 6543 3 4 2 Reject No List 10 10 System Menu Counter Unknown Number Reception Back 2 2 FAX TX RX Restriction Reject 1 Use or to scroll up and down GB0345_01 GB0356_80 System Menu Counter System Menu Send 10 10 Document Box FAX Favorites Application 3 5 TX RX Common 10 10 System Menu Counter Transmission Back 1 2 Reception TX RX Restriction FAX 1 2 3 ...

Page 177: ...Menu Counter System Menu Counter TX RX Restriction Permit ID List 10 10 1 1 Menu End 1111 TX Restriction 10 10 System Menu Counter RX Restriction Back 1 2 Off Off Permit No List Permit ID List FAX TX RX Restriction 1 2 3 4 GB0345_00 GB0352_00 GB0355_00 System Menu Counter System Menu Send 10 10 Document Box FAX Favorites Application 3 5 TX RX Common 10 10 System Menu Counter Transmission Back 1 2 ...

Page 178: ... 10 10 System Menu Counter 0000 9999 Cancel OK System Menu Counter TX RX Restriction Permit ID List 10 10 1 1 Menu End 1111 2 3 4 TX Restriction 10 10 System Menu Counter RX Restriction Back 1 2 Off Off Permit No List Permit ID List FAX TX RX Restriction 1 GB0345_00 GB0352_00 GB0353_00 5 System Menu Counter TX RX Restriction Permit ID List 10 10 1 1 Menu End 1111 3 4 2 TX Restriction 10 10 System ...

Page 179: ...riginals only to the ones registered in Permit FAX No and Permit ID No as well as the ones registered in the Address Book press Permit List Address Book System Menu Counter System Menu Send 10 10 Document Box FAX Favorites Application 3 5 TX RX Common 10 10 System Menu Counter Transmission Back 1 2 Reception TX RX Restriction FAX 1 2 3 Use or to scroll up and down GB0054_02 GB0316_00 TX RX Restric...

Page 180: ...the screen 2 Configure the function To not use the reception restriction press Off To restrict the other parties from which you receive originals only to the ones registered in Permit FAX No and Permit ID No as well as the ones registered in the Address Book press Permit List Address Book To block incoming faxes from senders registered in Reject FAX No press Reject List System Menu Counter System ...

Page 181: ...ber press Permit To reject faxes from the unknown number press Reject System Menu Counter System Menu Send 10 10 Document Box FAX Favorites Application 3 5 TX RX Common 10 10 System Menu Counter Transmission Back 1 2 Reception TX RX Restriction FAX 1 2 3 Use or to scroll up and down GB0054_02 GB0316_00 Reject No List 10 10 System Menu Counter Unknown Number Reception Back 2 2 FAX TX RX Restriction...

Page 182: ...inter jobs and received e mails printing and sending from USB Memory and Network FAX transmission NOTE The user authentication screen appears Enter your login user name and password and press Login Refer to Adding a User in the machine s Operation Guide for the default login user name and password System Menu Counter System Menu 10 10 Adjustment Maintenance 5 5 System Date Timer System Menu Counte...

Page 183: ...ogin Date Timer Unusable Time 10 10 System Menu Counter On Off Cancel 1 1 OK Unusable Time Settings Unusable Time 10 10 Cancel System Menu Counter Unlock code Back 1 1 OK 00 00 00 00 0000 Settings Unusable Time End Time 10 10 System Menu Counter 00 23 Back 00 59 OK Cancel 1 2 3 4 Settings Unusable Time Start Time 10 10 System Menu Counter 00 23 Cancel 00 59 Next 3 4 GB0624_00 GB0625_00 GB0626_00 G...

Page 184: ...iction of use function When you have enabled job accounting you need to enter an Account ID when performing the following operations Normal transmission Delayed transmission Item Description Registration of User Register user access privileges User ID and Password Enable Disable User accounting Enable User accounting NOTE For details refer to the machine s Operation Guide Item Description Registra...

Page 185: ...smit terminal identification TTI However when job accounting has been enabled and you send originals after entering an Account ID the Account Name is printed Logging in when User Accounting has been Enabled When user accounting has been enabled you need to enter a User ID and Password to use the machine Normal login 1 Enter the login user name If this screen is displayed during operations press Ke...

Page 186: ...ntication method either Local or Network can be selected as the authentication destination NOTE If a user password is required an input screen will be displayed NOTE When the operation is completed press the Logout key 10 10 Keyboard Login Password Keyboard Login User Name Login Menu 2600 Enter login user name and password GB0723_01 10 10 Menu Select the user to login A None None B None None C Non...

Page 187: ...character press the Clear key and enter the account ID again If the entered account ID does not match the registered ID a warning beep will sound and login will fail Enter the correct account ID By pressing Check Counter you can refer to the number of pages printed and the number of pages scanned NOTE When the operation is completed press the Logout key 10 10 Login Check Counter Enter the account ...

Page 188: ...er explains the following topics Indicators During Sending Receiving Operation 10 2 Responding to an Attention Indicator Flashes 10 2 Precautions When Turning Power OFF 10 3 Error Messages 10 4 Error Code List 10 5 Troubleshooting 10 7 ...

Page 189: ...rror message If the message is not indicated on the touch panel when Status Job Cancel is pressed or the attention indicator flashes for 1 5 seconds check the following Symptom Checkpoints Corrective Actions Reference Page Cannot send fax Is the modular cord connected correctly Connect the modular cord correctly Is Permitted FAX No or Permitted ID No registered correctly Check Permitted FAX No and...

Page 190: ... turning off the main power switch press the Power key on the operation panel Make sure that the Processing indicator and the Memory indicator are off before turning off the main power switch Color MFP Black White MFP NOTE When the Processing indicator or Memory indicator is lit up the machine is operating Turning off the main power switch while the machine is operating may cause it to malfunction...

Page 191: ... box is full Press End The job will be canceled Delete documents from the polling box and then repeat the operation 6 13 Job Accounting restriction exceeded The number of paper used has exceeded the limit preset by Job Accounting No further operation is possible Press End The job is canceled Try to perform the job again after resetting the limit for paper use Refer to the machine s Operation Guide...

Page 192: ...speed transmission Send again U01600 Communication error occurred during reception of high speed transmission Ask the sender to reduce the transmission speed and send again U01700 U01720 Communication error occurred during high speed transmission Send again U01721 Communication error occurred during high speed transmission Designated transmission speed may not be available for the recipient machin...

Page 193: ...ncrypted transmission was canceled because the encryption key does not match U04500 Encrypted reception was canceled because the encryption key does not match U05100 Transmission was canceled because communication requirements are not met due to the transmission restriction set on this machine Check with the recipient U05200 Reception was canceled because communication requirements are not met due...

Page 194: ... 10 No print output after reception Is memory forwarding activated Check the forwarding destination 6 2 Cannot receive document Is the modular cord connected correctly Connect the modular cord correctly Is Communication error displayed Remedy the cause of error and ask the sender to retry 10 5 Is RX reception restriction activated Cancel the RX restriction 9 10 Cannot perform memory reception Is f...

Page 195: ...om a Sub Address Box Is the box password been set Enter the correct box password 6 13 Cannot use polling reception Is polling transmission being used correctly on the sending machine Check with the recipient Cannot use sub address bulletin board communication Does the other party s fax machine have the same sort of sub address bulletin board communication function If the other party s fax machine ...

Page 196: ... the following topics Character Entry Method 11 2 Entry Screens 11 2 Entering Characters 11 4 Specifications 11 5 Menu Map 11 6 Received FAX Sizes and Paper Priority Inch Model 11 10 Received FAX Sizes and Paper Priority Metric Model 11 11 ...

Page 197: ... entered characters 2 Keyboard Press the character to enter 3 ABC Symbol Select the characters that are entered To enter symbols or numbers select Symbol 4 A a a A Press to switch between upper case and lower case 5 Cursor Key Press to move the cursor on the display 6 Input Limit Display Displays maximum number of characters and the number of characters entered 7 Delete Key Press to delete a chara...

Page 198: ...case Letter Entry Screen Number Symbol Entry Screen No Display Key Description 13 To enter a number or symbol not shown in the keyboard press the cursor key and scroll the screen to view other numbers or symbols to enter GB0057_E02 13 GB0057_E03 ...

Page 199: ...t from lower case to upper case letters press a A To shift from upper case to lower case letters press A a 2 Enter A 1 To enter numbers or symbols press ABC to display Symbol 3 Register the characters you entered Press Next The entered characters are registered 1 3 2 4 5 6 8 7 GB0057_E11 GB0057_E12 2 1 3 4 GB0057_E13 GB0057_E14 GB0057_E14 ...

Page 200: ... 14 356 mm Automatic Document Feed Max 50 sheets with document processor Scanner Resolution Horizontal Vertical 200 100 dpi Normal 8 dot mm 3 85 line mm 200 200 dpi Fine 8 dot mm 7 7 line mm 200 400 dpi Super Super Fine 8 dot mm 15 4 line mm 400 400 dpi Ultra Ultra Fine 16 dot mm 15 4 line mm Printing Resolution 600 600 dpi Gradations 256 shades Error diffusion One Touch Key 100 keys Multi Station...

Page 201: ...dit Shortcut refer to the machine s Operation Guide Job Box refer to the machine s Operation Guide Removable Memory refer to the machine s Operation Guide Sub Address Box page 6 13 Polling Box page 6 26 Print Job Status refer to the machine s Operation Guide Send Job Status refer to the machine s Operation Guide Store Job Status refer to the machine s Operation Guide Scheduled Job page 4 18 Print ...

Page 202: ...e Accounting Report refer to the machine s Operation Guide Sub Address Box List page 6 22 FAX List Index page 2 11 FAX List No page 2 11 Outgoing FAX Report page 9 4 Incoming FAX Report page 9 4 Admin Report Settings page 8 7 Outgoing FAX Report page 8 7 Incoming FAX Report page 8 7 Result Report Setting Send Result Report E mail Folder refer to the machine s Operation Guide FAX page 8 4 Canceled ...

Page 203: ... Guide Copy refer to the machine s Operation Guide Send refer to the machine s Operation Guide Document Box Sub Address Box page 6 13 Job Box refer to the machine s Operation Guide Polling Box page 6 26 FAX page 9 6 TX RX Common page 9 6 Encryption Key Registration page 6 36 FAX Remote Diagnosis page 9 6 Transmission page 9 7 Local FAX Name page 9 7 Local FAX ID page 9 7 Local FAX Number page 9 7 ...

Page 204: ...em refer to the machine s Operation Guide Date Timer Date Time page 1 11 Date Format refer to the machine s Operation Guide Time Zone page 1 11 Auto Panel Reset refer to the machine s Operation Guide Auto Error Clear refer to the machine s Operation Guide Panel Reset Timer refer to the machine s Operation Guide Sleep Timer refer to the machine s Operation Guide Error Clear Timer refer to the machi...

Page 205: ...aper orientation is different from the received document The image is printed after being rotated 90 automatically 2 Received Legal size document is reduced to match Letter size paper indicates print output on two sheets 3 NOTE The abbreviations denote the following paper sizes ST Statement LT Letter LG Legal When a paper type is selected in Media Type a received fax is printed using the matching ...

Page 206: ...ty Paper Size 1 Paper orientation is different from the received document The image is printed after being rotated 90 automatically 2 Folio size original is reduced to match A4 size paper indicates print output on two sheets 3 4 NOTE The abbreviations denote the following paper sizes FL Folio When a paper type is selected in Media Type a received fax is printed using the matching paper source Refe...

Page 207: ...ansmission 4 14 Cancel 4 14 Document Processor 1 3 DRD Reception 7 6 Duplex Print Output 5 10 E ECM Communication 2 4 3 3 E mail Notice Job Finish Notice 4 21 Reporting FAX Receipt Result 8 10 Encrypted Communication 6 36 Encryption Communication Changing and Deleting Registration Contents of Encryption Key 6 38 Encryption Box No 6 36 Encryption Key 6 36 Encryption Key No 6 36 Registering an Encry...

Page 208: ...uick Setup Wizard 1 8 R Received FAX Sizes and Paper Priority 11 10 11 11 Receiving Mode 5 2 9 8 Reception Date Time 5 10 Redial 3 10 Changing Retry Times 9 7 Reject Fax No Change Deletion 9 15 Registration 9 14 Remote Diagnostics 9 6 Remote Switch Function 7 10 9 8 How to Register 9 8 How to Use 7 10 Report Activity Report 8 7 FAX RX Result Reports 8 6 Report for Job Canceled before Sending 8 5 S...

Page 209: ...ID No 9 16 Prerequisites 9 10 Reception Rejection Requirements 9 11 Reception Restriction Setting 9 20 Reject FAX No 9 14 Send Restriction Setting 9 19 Unknown Number Reception 9 21 Troubleshooting 10 7 TX Start Speed 2 4 3 3 U Unusable Time 9 22 User Accounting 9 24 Contents 9 24 Login 9 25 V Volume Adjustment FAX Monitor Volume 1 8 9 6 FAX Speaker Volume 1 8 9 6 ...

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Page 211: ...First edition 2011 4 2MDKMEN000 ...

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