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Huddle Hub User Guide

Table of Contents

Introduction ..................................................................................................................................... 3

1.1 Huddle Hub ............................................................................................................................................. 3

1.2 Documentation ....................................................................................................................................... 4

Understanding Huddle Hub ............................................................................................................. 5

2.1 Rooms, Sessions and Roles ................................................................................................................. 5

2.2 TV, Wireless Camera and Multicam ................................................................................................... 6

2.3 Reaching a Room ................................................................................................................................... 7

2.4 Finding the IP address of a HHO unit ................................................................................................. 8

2.5 Performances ......................................................................................................................................... 9

Attending a session with a Web Browser ...................................................................................... 10

3.1 Starting or Joining a Session ............................................................................................................. 10

3.2 Sending and Receiving a Presentation ............................................................................................ 11

3.3 Leaving a Session ................................................................................................................................ 13

Attending a session with the Desktop App (Windows and MacOS) .............................................. 14

4.1 Installation ............................................................................................................................................ 14

4.1.1 Minimum requirements ................................................................................................................................. 14

4.1.2 Installing the Desktop App ............................................................................................................................ 14

4.1.3 Updating the Desktop App ............................................................................................................................ 15

4.2 Starting or Joining a Session ............................................................................................................. 15

4.3 Sending and Receiving a Presentation ............................................................................................ 17

4.4 Leaving a Session ................................................................................................................................ 19

4.5 Using Huddle Hub in video-conferences ......................................................................................... 19

4.5.1 Wireless Camera .............................................................................................................................................. 20

4.5.2 Multicam (HHO MRE and HHO+ MRE only) ............................................................................................ 21

4.6 Settings .................................................................................................................................................. 23

4.6.1 Room .................................................................................................................................................................... 24

4.6.2 General ................................................................................................................................................................. 25

Summary of Contents for One MRE

Page 1: ...Huddle Hub Product version 3 0 Manual version 2 User Guide Models One SRE One SRE One MRE One MRE ...

Page 2: ...T OR ERROR IN THIS MANUAL OR PRODUCT SPECIFICATIONS AND INFORMATION CONTAINED IN THIS MANUAL ARE FURNISHED FOR INFORMATIONAL USE ONLY AND ARE SUBJECT TO CHANGE AT ANY TIME WITHOUT NOTICE AND SHOULD NOT BE CONSTRUED AS A COMMITMENT BY HRT HRT ASSUMES NO RESPONSIBILITY OR LIABILITY FOR ANY ERRORS OR INACCURACIES THAT MAY APPEAR N THIS MANUAL INCLUDING THE PRODUCT AND THE SOFTWARE DESCRIBED IN IT Spe...

Page 3: ...or Joining a Session 10 3 2 Sending and Receiving a Presentation 11 3 3 Leaving a Session 13 Attending a session with the Desktop App Windows and MacOS 14 4 4 1 Installation 14 4 1 1 Minimum requirements 14 4 1 2 Installing the Desktop App 14 4 1 3 Updating the Desktop App 15 4 2 Starting or Joining a Session 15 4 3 Sending and Receiving a Presentation 17 4 4 Leaving a Session 19 4 5 Using Huddle ...

Page 4: ...Session 29 5 3 Sending and Receiving a Presentation with Android 30 5 4 Sending and Receiving a Presentation with iOS 33 5 5 Leaving a Session 35 5 6 Using Huddle Hub in video conferences 35 5 6 1 Multicam 36 5 7 Settings 37 5 7 1 Room info 37 5 7 2 General 38 5 7 3 Presentation 38 5 7 4 Multicam 38 5 7 5 About 38 Attending a session with an Android TV 40 6 6 1 Installation 40 6 1 1 Minimum requir...

Page 5: ... a smooth integration between Huddle Hub and your favorite video conference software The Huddle Hub unit is currently available in four versions Product name Short name used in the manual Connectivity Smart Rooms Huddle Hub One SRE HHO SRE Wired No Huddle Hub One SRE HHO SRE Wired Wireless No Huddle Hub One MRE HHO MRE Wired Yes Huddle Hub One MRE HHO MRE Wired Wireless Yes When this guide refers ...

Page 6: ...ure HHO to better suit the company needs Available in the support section of HRT website www hrt website Network Security Guide contains recommendations for the IT Manager or Network Security Manager aimed at designing and implementing a secure deployment of HHO units in the organization s infrastructure Available in the support section of HRT website www hrt website FAQ the support section of HRT...

Page 7: ...distinguish it from the Smart Rooms The Smart Rooms HHO MRE and HHO MRE only up to 6 Smart Rooms per unit each one able to host one fully independent session to host sessions everywhere in your organization you can reach your HHO unit through the LAN Each room is identified by a name that can be set to match a specific place e g Main meeting room 1st floor huddle room etc or a group of users it s ...

Page 8: ...ireless Camera and Multicam TV Sets and Projectors In a typical scenario your HHO unit will be installed in a meeting room huddle room or another shared space and will be connected to a large TV set with an HDMI cable Switch on your HHO and your TV and you will see the Welcome Screen which contains instructions about connecting to that room and about accessing the session This Welcome Screen can b...

Page 9: ...ant to use for your presentation Network connection The network to use can be either the company LAN or HHO embedded access point HHO only LAN connection The task of installing and configuring HHO to make it visible to all users on the LAN is your Network Administrator s responsibility Under this configuration your device will be able to access HHO through the standard network configurations you a...

Page 10: ...ch the rooms through the IP address of the HHO unit that hosts them see next chapter about finding the IP address of a HHO unit 2 4 Finding the IP address of a HHO unit There are cases when you need to know the IP address your HHO unit to download HHApp from the unit to configure HHO unit with its Web Console to attend a session using your web browser to connect to a room that cannot be reached th...

Page 11: ...om max users Room max presenters Smart Rooms Available with wired connection only Samrt Rooms Max number Max users per room Max presenters per room HHO SRE Huddle N A 1080p 30fps 720p 30fps N A 12 4 N A N A N A HHO SRE Huddle enabled 1080p 30fps 720p 30fps N A 12 4 N A N A N A HHO MRE Huddle N A 1080p 30fps 720p 30fps enabled 12 6 6 12 1 Meeting N A 1080p 30fps 720p 30fps disabled 64 4 Auditorium ...

Page 12: ...the IP address in the address bar of your browser and press Enter If you are connecting to this HHO unit for the first time your browser will show a security warning This happens because the SSL certificate provided by the HHO web server is self signed and this is a normal situation with secure servers located on embedded systems You have to confirm you want to proceed You are now required to type...

Page 13: ...After you started or joined a session you are ready to start your presentation If some other participant is already presenting his her screen you can become the presenter replacing the current one add your screen to the presentation receive the presentation on your device ...

Page 14: ...Page 12 Huddle Hub User Guide When you start presenting your screen your browser will show a screen similar to the following one where you can choose what to share ...

Page 15: ...icking it and if multiple screens are presented at the same time you can right click your screen to to choose which presented screen you want to receive on your device 3 3 Leaving a Session To leave a session you have to click on the three dots menu on top right of your browser page then select the Disconnect item ...

Page 16: ...ws 7 with Net framework 4 5 or higher Wireless Camera available only with MS Windows 10 CPU Intel Core i5 or faster processor MacOS App OS MacOS 10 11 or higher CPU Intel Core i5 or faster processor 4 1 2 Installing the Desktop App Downloading You have two download options 1 From HRT s Website Huddle Hub App is available for download at the following address https www hrt website downloads 2 From ...

Page 17: ...open the general settings same as Settings General and download the updated version When the download ends a small window will prompt you asking if you want to updated the installed app if it was installed install it if not installed or simply launch it 4 2 Starting or Joining a Session To start or join a session you must have Huddle Hub App installed and running Unless you changed your default se...

Page 18: ...ow on top of the list If you have a long list of rooms and you want to search one by its name you can type next to the magnifier to filter the rooms by name In the same area you can also enter the IP address of the HHO unit you want to connect to if the IP address is correct and the unit is reachable you will get the list of the corresponding rooms You can now start a new session by simply clickin...

Page 19: ...ected In this case you have to tell the passcode to the other participants in order to allow them to join your same session If some other participant is already presenting his her screen you can become the presenter replacing the current one add your screen to the presentation receive the presentation on your device Presenting your screen While you re presenting your screen the nine dots icon in t...

Page 20: ...o get the Toolbar visible again you have to click on the nine dots icon in your tray area again When a presentation has been paused you can resume it anytime with just another click Receiving the presentation on your device When you click the button to receive the presentation on your device the Presentation window opens Whether this window appears maximized or not depends on your settings Setting...

Page 21: ...ing available in your Tray Area 4 5 Using Huddle Hub in video conferences When sessions involve people located remotely Huddle Hub can play an effective role in supporting the teamwork and maximize the participant s experience The Huddle Hub solution integrates perfectly with most video conference software doesn t force you to adopt any particular tool and allows you to use the program you are fam...

Page 22: ...rs Settings Drivers You can test that everything works as expected and see a preview of the webcam stream by opening the app menu and selecting Wireless camera If you receive the preview window you are ready to use the Wireless Camera feature in your conference you can close the preview window 1 Launch your video conference software 2 Open its settings window and select the camera named Huddle Hub...

Page 23: ...ddle Hub virtual drivers must be installed Settings Drivers When the Presenter connects to the Multicam virtual driver to start a video conference the Toolbar of all connected participants changes as follows As you see you can include your device camera into the Multicam with just one click Similarly you can remove your device camera from the output stream at anytime If the Multicam layout is set ...

Page 24: ...u activate the Huddle Hub virtual webcam driver your Menu offers you the possibility to configure the layout of the Multicam The Multicam window contains a preview of the current output video stream that in real time shows the effect of the active options ...

Page 25: ...e of the screen Even number of streams will produce frames of the same size while odd number of streams will cause frames to have different sizes The Active speaker view with or without thumbnails creates a bigger frame for the Active Speaker which can be any of the participants like in the example below 4 6 Settings Huddle Hub App default configuration works for most situations However you can cu...

Page 26: ...support page in your browser 4 6 1 Room This section appears only when you are connected to a room and shows the info about the room itself Room The name of the room you are connected to Passcode The passcode of the current session if any Participants The number of participants connected to the current session Huddle Hub The name of the Huddle Hub unit you are connected to IP A clickable link to t...

Page 27: ...lar room This approach allows to reserve rooms for some users see also Huddle Hub Configuration Guide App update If a more recent version of Huddle Hub App is available this field shows a link to download it 4 6 3 Presentation Show my name If ebnabled when presenting your screen your name will appear at the bottom of the presentation Type the name you want to show in the field below Show passcode ...

Page 28: ...cam My camera Select the camera you want to use when adding your video stream to the Multicam 4 6 5 Drivers The Wireless Camera and the Multicam features require that you install the Huddle Hub drivers to receive and send audio and video streams The button in this page allows to install and uninstall them 4 6 6 Accessibility Close toolbar on click Enable this option if you want the toolbar close a...

Page 29: ...me as speaker to set your stream as the main one when using Multicam with the Active Speaker layout 4 7 Quitting Huddle Hub App If you want to stop Huddle Hub App click on the three dots button to open the Menu then select the Quit item ...

Page 30: ...ly available on Google Play app store Huddle Hub page while the iOS version is freely available on Apple app store Huddle Hub page You can reach the app stores also from HRT s website https www hrt website app Or by scanning one of the following QR codes Google Play Apple App Store Please follow your device instructions to know how to download and install apps 5 1 3 Updating the Mobile App Your iO...

Page 31: ...the right of the currently selected room a few icons inform you about the availability of a TV screen or of a webcam By tapping on the star left of the selected room you can add or remove any room from your favorite list favorite rooms show on top of the list If one or more rooms don t appear in the list this could depend on your LAN configuration or if you have a long list of rooms and you want t...

Page 32: ...en you start a session or when you join a session and nobody else is presenting your screen will appear similar to the following The passcode appears only if the room has been configured to be passcode protected In this case you have to tell the passcode to the other participants in order to allow them to join your same session If some other participant is already presenting your screen shows the ...

Page 33: ... image with a triple tap on your screen Presenting You can become the presenter replacing the current one by opening the three dots Menu in upper right corner of your screen and tapping the Present item Finally if multi presentation is enabled you are in the hub room and a TV is plugged to the HHO unit another menu option allows you to add your screen to the presentation without replacing the curr...

Page 34: ...and you can tap it to open the Menu and control your presentation You can now pause the presentation participants will see the last snapshot of your screen before you paused it stop the presentation you will not be sharing your screen anymore lock the presentation no other participant will be able to present his her screen until you unlock the presentation again When a presentation has been paused...

Page 35: ...creen If a multi presentation is in progress you can select which screen you want to receive by keeping a finger on the screen until a selection window appears When receiving a presentation you can zoom into the received image double tap on the screen with three fingers to enter zoom mode You can double tap with three fingers while keeping your fingers on the screen after the second tap to control...

Page 36: ...ithin Apps 4 Select Customize Controls 5 Include Screen Recording To become the presenter you have to 1 Swipe up from the bottom of your screen 2 Press and hold the Record button 3 Find and select Huddle Hub in the list 4 Tap Start Broadcast To stop presenting you have to ...

Page 37: ...le Hub in video conferences When sessions involve people located remotely Huddle Hub can play an effective role in supporting the teamwork and maximize the participant s experience The Huddle Hub solution integrates perfectly with most video conference software doesn t force you to adopt any particular tool and allows you to use the program you are familiar with or that better suits your needs Whe...

Page 38: ... required to continuously adjust a PTZ camera with its remote control 5 6 1 Multicam HHO offers Multicam the possibility to combine the video stream of a standard USB webcam with streams captured from up to 6 participants devices thus creating a true multi camera video conference system When the Presenter connects to the Wireless Webcam virtual driver to start a video conference your Menu changes ...

Page 39: ...tings item The Settings window is organized in sections which will be described in the following chapters Some of the options can be changed only when you re not connected to a room 5 7 1 Room info This section appears only when you are connected to a room and shows the info about the room itself Room name The name of the room you are connected to Hub name The name of the Huddle Hub unit you are c...

Page 40: ...our name when you are presenting Enable zoom with triple tap If enabled when you receive a presentation on your device you can triple tap on the screen to zoom in the received screen High resolution heavy CPU load If enabled this option increases the resolution of screen sent during presentations at the price of a higher CPU load Automatically lock presentation If enabled when you start a presenta...

Page 41: ...Page 39 Huddle Hub User Guide Support A clickable link that you can use to reach HRT s support page ...

Page 42: ...y Amazon Fire app stores Please follow your device instructions to know how to download and install apps 6 1 3 Updating the TV App Your Android TV app can be updated from your device app store This can happen automatically or not depending on the settings of your device 6 2 Starting or Joining a Session To start or join a session you must have Huddle Hub App installed and running You can start it ...

Page 43: ... of a webcam Rooms whose name appears in bold when selected have a session in progress and if you select them you join that session If room name is in regular font by selecting it you start a new session Use the arrows of your remote to select a room and then click with the Enter button to start join a session in that room When joining a passcode protected session started by someone else you are r...

Page 44: ...e passcode to the other participants to allow them to join your same session If some other participant is already presenting your screen shows the presenter s screen If a multi presentation is in progress you can select which screen you want to receive keep the Enter button of your remote pressed for a few seconds then a selection window appears ...

Page 45: ...g 15 opening 15 quitting 27 updating 15 25 Discovery service 8 automatic 7 manual search 7 Documentation 4 Dual network 3 E Ethernet network adapter 3 F FAQ 4 Favorite rooms adding 15 29 40 removing 15 29 40 Feedback 23 H HDMI cable 6 HHApp 3 HHO 3 HHO 3 Host 5 Huddle Hub App Desktop app 3 Mobile app 3 Huddle Hub IP 24 37 Huddle Hub name 24 37 Huddle Hub One 3 Huddle Hub One 3 I Installation Guide...

Page 46: ...15 29 40 showing 10 15 29 40 Performances 9 Personal room 25 Power saving disabling 25 Presentation adding a screen 11 17 automatick lock 25 38 choosing which screen to receive 11 17 41 keyboard shortcuts 26 locking 11 17 30 33 mouse cursor visibility 25 multiple monitors 25 multiple presenters 9 17 30 33 name of the Presenter 25 38 pausing 11 17 30 33 receiving in browser 11 receiving on a comput...

Page 47: ... the Desktop app 17 Session 5 joining 15 29 40 joining with browser 10 leaving 13 19 35 starting 15 29 40 starting with browser 10 Settings Desktop app 23 Mobile devices 37 Smart room 5 6 maximum number 5 Specification Safety and Conformity 4 Status Menu 15 Support 23 38 System notifications disabling 25 T Toolbar 15 hiding 17 showing 17 Tray Area 15 TV Android 6 connecting 6 U Updating the Androi...

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