Canon imageRunner 2204F User Manual Download Page 392

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Restricting Access to Address Book and Sending
Functions (imageRUNNER 2204F)

1053-064

Some cases of information leakage can be prevented by limiting the available fax and e-mail destinations to those

registered in the Address Book or by setting a PIN for the Address Book so that unauthorized users cannot add or edit

Address Book entries. You can also avoid sending documents to unintended recipients if the machine is set to ask you

to enter the fax number twice for confirmation.

Security

384

Summary of Contents for imageRunner 2204F

Page 1: ...imageRUNNER 2204F 2204N 2004N 2004 User s Guide USRMA 0997 01 2017 03 en Copyright CANON INC 2017...

Page 2: ...er in the Multi Purpose Tray 46 Loading Envelopes in the Multi Purpose Tray 49 Loading Preprinted Paper 52 Specifying Paper Size and Type 55 Registering a Custom Paper Size 58 Registering in the Addre...

Page 3: ...nations 125 Various Fax Settings 128 Adjusting Resolution 129 Adjusting Density 130 Scanning 2 Sided Documents 131 Changing Default Settings 132 Receiving Faxes 133 Sending and Receiving Faxes Accordi...

Page 4: ...from the Machine 219 Scanning from a Computer 222 Scanning Using MF Toolbox 223 Configuring Scan Settings in MF Toolbox 230 Scanning Using an Application 237 Configuring Scan Settings in ScanGear MF...

Page 5: ...P 349 Security 354 Protecting the Machine from Unauthorized Access 355 Preventing Unauthorized Access imageRUNNER 2204F 2204N 2004N 356 Setting Access Privileges 358 Setting the System Manager ID imag...

Page 6: ...geRUNNER 2204F 416 Setting Menu List 420 Network Settings imageRUNNER 2204F 2204N 2004N 421 Preferences 430 Timer Settings 436 Common Settings 440 Copy Settings 444 Fax Settings imageRUNNER 2204F 447...

Page 7: ...t 556 Department ID Management Report imageRUNNER 2204F 2204N 2004N 557 Copy Print Charge Log Report 558 Viewing the Counter Value 559 Initializing Settings 561 Initializing Address Book imageRUNNER 2...

Page 8: ...ptional Equipment 594 Manuals Included with the Machine 596 Using e Manual 597 Installing e Manual 598 Uninstalling e Manual 602 Screen Layout of e Manual 605 Viewing e Manual 608 Others 609 Basic Win...

Page 9: ...Important Safety Instructions Important Safety Instructions 2 Installation 3 Power Supply 5 Handling 6 Maintenance and Inspections 8 Consumables 9 Important Safety Instructions 1...

Page 10: ...e using this machine read this chapter and follow the instructions to properly use this machine Do not perform any operations not described in this manual Canon will not be responsible for any damages...

Page 11: ...onal accessories be sure to turn OFF the power unplug the power plug and then disconnect all the interface cables and power cord from the machine Otherwise the power cord or interface cables may be da...

Page 12: ...hot or humid location Using the machine under these conditions may result in paper jams poor print quality or damage to the machine Let the machine adjust to the ambient temperature and humidity for a...

Page 13: ...er strips with the machine Doing so may result in a fire or electrical shock Do not wrap the power cord or tie it in a knot as this may result in a fire or electrical shock Insert the power plug compl...

Page 14: ...nnector as this may result in an electrical shock If you are using a cardiac pacemaker This machine generates a low level magnetic flux If you use a cardiac pacemaker and feel abnormalities please mov...

Page 15: ...rs covers and other parts Doing so may result in damage to the machine Do not touch electrical contacts Do not turn OFF the machine during printing Also do not open and close the cover and do not remo...

Page 16: ...e alcohol benzenes paint thinners or other flammable substances Do not use tissue paper or paper towels If these substances come into contact with electrical parts inside the machine they may generate...

Page 17: ...all children If toner is ingested consult a physician or poison control center immediately Do not disassemble or modify the toner cartridge Doing so may cause the toner to scatter Remove the sealing t...

Page 18: ...orm or placement or may be added or removed without notice Dispose of the removed sealing tape according to local regulations Toner Confirm that the code on the front cover of the machine and the one...

Page 19: ...0 Loading Paper in the Paper Drawer 42 Loading Paper in the Multi Purpose Tray 46 Loading Envelopes in the Multi Purpose Tray 49 Loading Preprinted Paper 52 Specifying Paper Size and Type 55 Registeri...

Page 20: ...to use the keys on the control panel and how to view the display Parts and Their Functions P 14 Using the Display This section describes how to toggle the display and select items Using the Display P...

Page 21: ...estinations for sending faxes Registering in the Address Book imageRUNNER 2204F P 60 Adjusting the Volume This section describes how to adjust the volume of various machine sounds such as those produc...

Page 22: ...tion to describing the parts of the machine used for such basic operations as placing documents loading paper and replacing the toner cartridges this section also describes the keys on the control pan...

Page 23: ...External View 1053 008 imageRUNNER 2204F 2204N 2004N When the DADF AT1 and Cassette Feeding Module AD1 are attached imageRUNNER 2004 Basic Operations 15...

Page 24: ...s such as the Start key and Stop key a display and status indicators You can perform all the operations and specify settings from the control panel Control Panel P 20 Display P 24 Paper drawer 1 Load...

Page 25: ...to a telephone line Power socket Connect the power cord Power switch Turns the power ON or OFF To restart the machine turn OFF the machine wait for at least 10 seconds and turn it back ON Toner code I...

Page 26: ...Internal View 1053 009 imageRUNNER 2204F 2204N 2004N When the DADF AT1 and Cassette Feeding Module AD1 are attached imageRUNNER 2004 Basic Operations 18...

Page 27: ...r 2 left cover Cover of the Optional Cassette Feeding Module AD1 Open this cover when clearing a paper jam in paper drawer 2 Clearing Jams P 476 Fixing unit When a paper jam occurs around the fixing u...

Page 28: ...Control Panel 1053 00A imageRUNNER 2204F 2204N 2004N Basic Operations 20...

Page 29: ...ress of the current jobs and error statuses The display is a touch panel allowing you to operate the screen by touch to specify settings Display P 24 Using the Display P 31 Paper Settings key Press to...

Page 30: ...to use tone dialing such as when receiving fax information services imageRUNNER 2204F Receiving Fax Information Services P 146 Numeric keys 0 9 keys imageRUNNER 2204F 2204N 2004N Press to enter number...

Page 31: ...when the machine is connected to wireless LAN Processing Data indicator Blinks while operations are being performed Lights up when there are documents waiting to be processed Log In Out key imageRUNN...

Page 32: ...4F P 105 Using the Machine as a Scanner P 217 Favorite Copy Set You can register frequently used combinations of copy settings and recall them easily when needed Registering Frequently Used Copy Setti...

Page 33: ...gistering in the Address Book imageRUNNER 2204F P 60 Status Monitor Screen When you press a screen is displayed that enables you to check the status of documents that are being printed sent or receive...

Page 34: ...below as an example 1 Network Information imageRUNNER 2204F 2204N 2004N only Displays the network settings such as the IP address of the machine and status such as the condition of wireless LAN commu...

Page 35: ...espond to the error are displayed Follow the on screen instructions to solve the problem The screen displayed when a paper jam occurs is shown below as an example When an Error Message Appears P 491 L...

Page 36: ...anager ID and PIN is displayed enter the System Manager ID and PIN tap Apply and press Setting the System Manager ID imageRUNNER 2204F 2204N 2004N P 359 If a screen for entering a PIN is displayed ent...

Page 37: ...Manager ID imageRUNNER 2204F 2204N 2004N P 359 If a screen appears prompting you to enter a PIN enter the correct PIN and tap Apply Setting the System Manager PIN imageRUNNER 2004 P 368 2 Tap Insert a...

Page 38: ...a number of up to seven digits using the numeric keys and tap Apply If no PIN is registered proceed to step 6 3 Select PIN 4 Enter a number of up to seven digits using the numeric keys and tap Apply W...

Page 39: ...perating with wet soiled hands Operating the display while an object is placed on it Tap Touch the screen lightly and quickly Use for selecting or finalizing items Long Touch Keep finger held on the s...

Page 40: ...displayed on the screen when there is still information that is undisplayed If the scroll bar is displayed tap to scroll the screen The screen changes page by page and the page number is displayed in...

Page 41: ...n a scale tap You can change a variety of display related settings such as the scrolling speed or display language Display Settings P 432 To change the screen that is automatically displayed when the...

Page 42: ...ently selected type of text is indicated by the A a or 12 displayed above and to the right of the text input field You can also press to switch the type of text Types of Text That Can Be Entered Enter...

Page 43: ...the cursor to the end of the text and tap Example of Entering Text and Numbers Example Canon 1 1 Tap A a 12 or press repeatedly until A is selected 2 Press repeatedly until the letter C is selected 3...

Page 44: ...ed To avoid paper jams Do not place the following types of documents in the feeder as this may cause paper jams Wrinkled or creased paper Carbon paper or carbon backed paper Curled or rolled paper Coa...

Page 45: ...transparencies cover them with plain white paper 3 Gently close the feeder platen cover The machine is ready to scan the document When scanning is complete remove the document from the platen glass Pl...

Page 46: ...a few times 3 Place the document s face up in the feeder Up to 50 sheets can be loaded at a time If 50 or more sheets are loaded scanning may stop or a paper jam may occur 4 Align the document guides...

Page 47: ...edges of the document Document guides that are too loose or too tight can cause misfeeds or paper jam While documents are being scanned Do not add or remove documents When scanning is complete Remove...

Page 48: ...ify the paper settings on the machine see Specifying Paper Size and Type P 55 For the amount of paper that can be loaded in each paper source see Paper P 586 Paper Type Paper Weight Paper Setting on t...

Page 49: ...place subject to high humidity dryness or drastic changes in temperature or humidity When printing on paper that has absorbed moisture Steam may emit from the paper output area or water droplets may f...

Page 50: ...multi purpose tray Loading Paper in the Multi Purpose Tray P 46 1 Hold the handle of the paper drawer and pull it out until it stops 2 Push down the metal plate to lock it 3 Adjust the position of the...

Page 51: ...paper in the paper drawer 2 imageRUNNER 2204F 2204N 2004N Detach the end guide and reattach it to the slots aligned with the mark indicating the desired paper size Lift up the lock lever on the front...

Page 52: ...abbreviations on the paper guides in the paper drawer indicate paper sizes as follows LGL Legal LTR Letter STMT Statement 5 Insert the paper into the paper drawer Make sure that the paper size setting...

Page 53: ...ding Envelopes in the Multi Purpose Tray P 49 or Loading Preprinted Paper P 52 6 Gently insert the paper drawer into the machine Continue to Specifying Paper Size and Type P 55 When changing the paper...

Page 54: ...he paper in the multi purpose tray Load the paper that you usually use in the paper drawer Loading Paper in the Paper Drawer P 42 1 Open the multi purpose tray Pull out the auxiliary tray and extend t...

Page 55: ...h paper can cause paper jams When loading envelopes or paper with a logo see Loading Envelopes in the Multi Purpose Tray P 49 or Loading Preprinted Paper P 52 Continue to Specifying Paper Size and Typ...

Page 56: ...You can use only the paper printed with this machine Basic Operations 48...

Page 57: ...envelopes For a description of the general procedure for loading paper in the paper drawer or multi purpose tray see Loading Paper in the Paper Drawer P 42 or Loading Paper in the Multi Purpose Tray P...

Page 58: ...4 Align the edges of the envelope on a flat surface Loaded Orientation Load the envelopes in portrait orientation short edge first with the non glued side front side face up Load the envelopes as show...

Page 59: ...Basic Operations 51...

Page 60: ...y see Loading Paper in the Paper Drawer P 42 or Loading Paper in the Multi Purpose Tray P 46 The orientation of the paper may vary depending on the settings in Switch Paper Feed Method Loading Paper w...

Page 61: ...aten glass Loading Paper with Logos in Landscape Orientation The loading method varies depending on the size of the paper with the logo and the paper source that is used When Loading A4 B5 size Paper...

Page 62: ...and faces down in the multi purpose tray as shown in the illustrations below Paper drawer Multi purpose tray Pay attention to the orientation when placing a document Place as follows with the documen...

Page 63: ...e tray which is convenient if you always load paper of the same size and type If the setting does not match the size and type of loaded paper a paper jam or printing error may occur 1 Press 2 Select t...

Page 64: ...ed paper size is known You can set the machine to display only frequently used paper sizes in the selection screen 1 Press 2 Tap Select Frequently Used Paper Sizes 3 Select the paper source 4 Select t...

Page 65: ...The paper sizes without check mark are displayed in the Paper Size Other Sizes screen 5 Tap Apply LINKS Loading Paper in the Paper Drawer P 42 Paper P 586 Basic Operations 57...

Page 66: ...he multi purpose tray 1 Press 2 Tap Multi Purpose Tray 3 Tap On 4 Tap Custom 5 Specify the paper size 1 Specify the length of the X side Tap X Input the length of the X side using with to move the cur...

Page 67: ...ngth of the Y side Tap Y Input the length of the Y side and tap Apply 3 Tap Apply 6 Select the paper type LINKS Loading Paper in the Paper Drawer P 42 Loading Paper in the Multi Purpose Tray P 46 Basi...

Page 68: ...s This allows them to be displayed by the One Touch buttons in the Home Screen You can register up to 4 destinations for One Touch Dial Registering Destinations for One Touch Dial P 64 Group Dial You...

Page 69: ...or Address Book imageRUNNER 2204F P 385 3 Select Coded Dial Fax Name Registering Name is optional If you register Name the destination can be searched alphabetically 4 Enter the name using the numeric...

Page 70: ...ettings However settings made from Address Book are enabled for the detailed settings of destinations registered in the Address Book 7 Tap Apply A three digit number is automatically set to destinatio...

Page 71: ...and then tap Apply 6 Tap Apply Deleting a Registered Destination 1 Press and tap Address Book 2 Tap Details Edit 3 Use to select the tab containing the destination you want to delete and tap the dest...

Page 72: ...ap Regist Dest If a screen appears prompting you to enter a PIN enter the correct PIN using the numeric keys and tap Apply Setting a PIN for Address Book imageRUNNER 2204F P 385 3 Select One Touch Fax...

Page 73: ...tional 1 to International 3 according to the transmission conditions when registering overseas fax numbers You can also make detailed settings for destinations from Menu Fax Settings However settings...

Page 74: ...2204F P 385 5 Tap the item you want to edit perform editing and then tap Apply 6 Tap Apply Deleting a Registered Destination 1 Press and tap Address Book 2 Tap Details Edit 3 Select using and tap the...

Page 75: ...keys and tap Apply Setting a PIN for Address Book imageRUNNER 2204F P 385 3 Tap Coded Dial Groups can also be registered in One Touch Dial Select One Touch to register the group as a One Touch Dial n...

Page 76: ...tap Apply 12 Tap Apply Editing the Content of Registered Groups After registering destinations you can change the content of groups such as names destinations and coded dial numbers 1 Press and tap A...

Page 77: ...u want to edit perform editing and then tap Apply 6 Tap Apply Deleting a Group 1 Press and tap Address Book 2 Tap Details Edit 3 Select using and tap the group you want to delete 4 Tap Delete If a scr...

Page 78: ...NNER 2204F Sound produced when fax sending is complete Go to step 5 RX Done Tone imageRUNNER 2204F Sound produced when fax receiving is complete Scanning Done Tone imageRUNNER 2204F Sound produced whe...

Page 79: ...sleep mode Original in Feeder Detection Tone Sound produced when an original is loaded in the feeder 5 Use to set volume tap Apply Tap and move the cursor all the way to the left to mute the sound En...

Page 80: ...peration such as adjustment or cleaning When a paper jam occurs When the receiver of an external telephone is off the hook When the menu screen is displayed When a job is waiting to be scanned to a co...

Page 81: ...You can also tap the display or press any key other than to exit sleep mode NOTE If an external telephone is connected the machine exits sleep mode when you take the receiver off the hook imageRUNNER...

Page 82: ...onto One Sheet 2 on 1 4 on 1 91 Copying Both Sides of an ID Card onto One Page 93 Erasing Dark Borders and Frame Lines Erase Frame 94 Collating Copies by Page 96 Splitting Facing Page Documents into...

Page 83: ...Operations P 77 Selecting Copy Paper P 80 Canceling Copies P 81 Using Copy Settings to Suit Your Needs Enlarging or Reducing P 85 Collating Copies by Page P 96 Selecting Document Type P 86 Adjusting...

Page 84: ...ages for Copying P 98 2 Sided Copying imageRUNNER 2204F 2204N 2004N P 88 Copying Different Size Documents Together Different Size Originals imageRUNNER 2204F 2204N 2004N P 99 Simplifying Your Frequent...

Page 85: ...nter the number of copies using the numeric keys Enter a quantity from 1 to 99 Press to cancel the entered quantity For the imageRUNNER 2004 Enter the number of copies Enter a quantity from 1 to 99 Ta...

Page 86: ...nt size is displayed when copying multiple documents Follow the procedure below 1 Select the document size 2 Place the next document on the platen glass and press Repeat this step until you finish sca...

Page 87: ...If you always want to make copies with the same settings Changing Default Settings P 102 Registering Frequently Used Copy Settings P 103 Copying 79...

Page 88: ...the paper source Specifying Paper Size and Type P 55 Loading Paper P 40 Copy Paper Select the paper source Auto imageRUNNER 2204F 2204N 2004N If the optional feeder is attached the machine automatical...

Page 89: ...ncel copying after checking the copy status Tap Cancel on the Screen That is Displayed While Copying Press to Cancel If the Screen Displays a List of Documents When is Pressed Documents have been scan...

Page 90: ...of copies settings and other details are displayed If you only want to check the details without canceling copying press to return to the copy main screen Cancel Cancels copying LINKS Basic Copy Oper...

Page 91: ...85 Collating Copies by Page P 96 Selecting Document Type P 86 Adjusting Density P 87 Erasing Dark Borders and Frame Lines Erase Frame P 94 Copying Both Sides of an ID Card onto One Page P 93 Copying...

Page 92: ...Copying Different Size Documents Together Different Size Originals imageRUNNER 2204F 2204N 2004N P 99 Copying 84...

Page 93: ...atio in increments of 1 NOTE Copy Ratio is not available when using ID Card Copy Copy Copy Ratio Select the copy ratio Custom Ratio Use or the numeric keys to enter the copy ratio and press Apply You...

Page 94: ...Select the document type Text Suitable when copying documents that only contain text Text Photo Suitable when copying documents that contain both text and photos Photo Suitable when copying documents...

Page 95: ...y set an optimal density for a document Copy Density Adjust the density Apply Decreases the density Increases the density Auto Density An optimal density for the document is automatically set Original...

Page 96: ...opy 2 Sided Select the type of 2 sided copying Types of 2 sided copying The illustration below shows the types of 2 sided copying 1 Sided 2 Sided 2 Sided 2 Sided 2 Sided 1 Sided Original Finishing Typ...

Page 97: ...riginal Original Finishing Type 2 Sided 2 Sided Select the original binding type Select the binding type for the finished copy which is different from that of the original document 2 Sided 1 Sided Thi...

Page 98: ...Original Finishing Type 2 Sided 1 Sided Book Type LINKS Basic Copy Operations P 77 Copying Multiple Documents onto One Sheet 2 on 1 4 on 1 P 91 Copying 90...

Page 99: ...if you increase it 2 on 1 4 on 1 is not available when using Erase Frame Different Size Originals Book 2 Pages or ID Card Copy When you copy multiple documents onto one page margins may be created in...

Page 100: ...LINKS Basic Copy Operations P 77 2 Sided Copying imageRUNNER 2204F 2204N 2004N P 88 Copying 92...

Page 101: ...s useful when copying a driver s license or ID card ID Card Copy is available with A4 Letter size paper or larger Copy Ratio is automatically set to 100 ID Card Copy is not available when using 2 Side...

Page 102: ...t Size Originals 2 on 1 4 on 1 or ID Card Copy Copy Erase Frame Select the type of Erase Frame Specify the width of the frame to erase Apply Select the paper size on the Scan Size screen Original Fram...

Page 103: ...Basic Copy Operations P 77 Copying 95...

Page 104: ...ed by page For example if you are making three copies of a five page document the printouts will be arranged in the following order Collate The copies are collated by sequential page order For example...

Page 105: ...llated by sequential page order and each group is rotated 90 degrees For example if you are making three copies of a five page document the printouts will be arranged in the following order LINKS Basi...

Page 106: ...nd right pages NOTE When scanning a facing page document place it on the platen glass Place the document face down with its corner aligned with the top left corner of the platen glass as shown below B...

Page 107: ...g Scanning with an improper combination may cause damage to the documents or paper jams Do not place the documents together that are of different weights or paper types as this may cause damage to the...

Page 108: ...Basic Copy Operations P 77 Copying 100...

Page 109: ...em whenever you need them NOTE The machine comes pre configured with factory default settings Setting Menu List P 420 You can change and register the default settings according to your needs Change th...

Page 110: ...ions that you perform frequently you can eliminate the need to configure the same settings every time you make copies Menu Copy Settings Change Default Settings Select the setting Change the default v...

Page 111: ...s 1 to Settings 4 Select each setting and set the value Apply Yes Settings 1 to Settings 4 Register frequently used combinations of copy settings as one of the modes To edit the settings for a mode th...

Page 112: ...Faxes 133 Sending and Receiving Faxes According to Your Purposes 137 Making a Call before Sending Faxes Manual Sending 138 Sending Faxes to Multiple Destinations Simultaneously Sequential Broadcast 1...

Page 113: ...g this feature Registering in the Address Book imageRUNNER 2204F P 60 Using Basic Operations Sending Faxes P 108 Canceling Sending Faxes P 114 Receiving Faxes P 133 Specifying Scanning Settings Adjust...

Page 114: ...aking a Call before Sending Faxes Manual Sending P 138 Sending Faxes to Multiple Destinations Simultaneously Sequential Broadcast P 139 Storing Received Faxes into Memory Memory Reception P 141 Forwar...

Page 115: ...Sending Faxes Directly from Your Computer Sending Faxes from Your Computer PC Fax P 150 Faxing imageRUNNER 2204F 107...

Page 116: ...If your machine is connected to a PBX Private Branch Exchange tap R before entering the destination If R is not available you need to register the R key settings R Key Setting P 449 If you enter the w...

Page 117: ...s time can be changed as necessary Set Pause Time P 451 3 Enter the country code the area code and the fax number 4 Tap Pause to insert a pause at the end of the fax number as necessary The waiting ti...

Page 118: ...marks beside the destinations see the explanations below Only destinations for one touch dialing are displayed A Z 0 9 ABC to YZ Displays destinations with recipient names whose first characters corre...

Page 119: ...Tap Destination 2 Tap Specify from Coded Dial 3 Use the numeric keys to enter a three digit number 001 to 100 then tap Apply Specifying Destinations from One Touch 1 Tap Destination 2 Tap Specify from...

Page 120: ...the platen glass in step 1 Follow the procedures below 1 Select the document size When there is only one page to be scanned proceed to step 3 2 Place the next document on the platen glass and press R...

Page 121: ...to Your Purposes P 137 Checking Status and Log for Sent and Received Documents P 148 Specifying from Address Book P 117 Selecting Destinations Directly by Entering Coded Dial Numbers P 120 Specifying...

Page 122: ...cancel sending faxes after checking the fax status Use Cancel to cancel Press to cancel If the screen displays a list of documents when is pressed Documents have been scanned and are waiting to be pro...

Page 123: ...her details are displayed If you only want to check the details without sending press to return to the fax main screen Cancel Cancels sending LINKS Sending Faxes P 108 Checking Status and Log for Sent...

Page 124: ...g Destinations Directly by Entering Coded Dial Numbers P 120 Specifying Destinations with the One Touch Buttons P 123 Specifying Previously Used Destinations P 125 TIPS for Enhancing Security If you w...

Page 125: ...ering in the Address Book imageRUNNER 2204F P 60 1 Press and tap Address Book 2 Use to select a tab All Displays all the destinations registered in the Address Book Only destinations for one touch dia...

Page 126: ...s as necessary Select the settings Various Fax Settings P 128 5 Press to start sending Scanning starts If you want to cancel sending press Tap Yes To delete destinations If you specified multiple dest...

Page 127: ...inations Before tapping Destination in step 1 you can press to toggle the destinations you specified Display a destination you want to delete and press LINKS Sending Faxes P 108 Sending Faxes to Multi...

Page 128: ...to delete each character one by one press and hold to delete all the input characters at once If a confirmation screen appears When Confirm One Touch Coded Dial TX is set to On a screen is displayed t...

Page 129: ...4 Press to start sending Scanning starts If you want to cancel sending press Tap Yes To delete destinations If you specified multiple destinations you can delete destinations as necessary 1 Select Des...

Page 130: ...inations Before tapping Destination in step 1 you can press to toggle the destinations you specified Display a destination you want to delete and press LINKS Sending Faxes P 108 Sending Faxes to Multi...

Page 131: ...he destination and destination name registered to the one touch button if a destination registered for Group Dial the group name and number of destinations appears Confirm the destinations are correct...

Page 132: ...oup Dial in step 2 XX destination s is displayed Tapping Number of Destinations displays destinations registered in the group If you want to easily and quickly delete destinations without displaying a...

Page 133: ...this feature Limiting Available Destinations imageRUNNER 2204F P 387 Destinations from a fax for which several destinations were specified as well as the destinations in Manual Sending are not availab...

Page 134: ...Yes To delete destinations If you specified multiple destinations you can delete destinations as necessary 1 Select Destination Confirm Edit 2 Select a destination you want to delete 3 Remove Tap Yes...

Page 135: ...ations without displaying a list of destinations Before tapping Destination in step 1 you can press to toggle the destinations you specified Display a destination you want to delete and press LINKS Se...

Page 136: ...y of settings are available to suit your needs for example when you want to adjust density or enhance the clarity of an image Adjusting Resolution P 129 Adjusting Density P 130 Scanning 2 Sided Docume...

Page 137: ...kes to send Fax Resolution Select the resolution 200 x 100 dpi Normal Suitable for documents that contain text only 200 x 200 dpi Fine Suitable for documents that contain fine text 200 x 200 dpi Photo...

Page 138: ...u can adjust the density of the fax if the text or images in a document are too light or dark Fax Density Adjust the density Apply Decreases the density Increases the density LINKS Sending Faxes P 108...

Page 139: ...e placed on the platen glass or when the machine is set to Manual Sending Fax 2 Sided Original Select Book Type or Calendar Type Book Type Select for documents whose images on the front and back sides...

Page 140: ...ed to configure the same settings every time you send faxes Menu Fax Settings TX Function Settings Change Default Settings Select the setting Change the default value of the selected item Apply Settin...

Page 141: ...ly When the call is a telephone call An incoming call rings Pick up the handset to answer the call NOTE You need to connect your telephone to the machine beforehand Answering Machine When the call is...

Page 142: ...on your switchboard for telephone conversation NOTE You need to subscribe to the FaxStream service beforehand Telecom FaxAbility Only for New Zealand In Australia Telstra offers the FaxStream Duet ca...

Page 143: ...cify the duration during which an incoming call rings for a telephone call Setting values 15 to 300 seconds default setting 22 seconds Action After Ring Enables you to specify how the machine operates...

Page 144: ...rectly connected with the machine the remote reception function is not available 1 When an incoming call rings pick up the telephone handset 2 If you hear a beep enter the ID number for Remote Recepti...

Page 145: ...before Sending Faxes Manual Sending P 138 Sending Faxes to Multiple Destinations Simultaneously Sequential Broadcast P 139 Storing Received Faxes into Memory Memory Reception P 141 Forwarding Received...

Page 146: ...uments in the feeder Documents cannot be scanned from the platen glass The machine cannot automatically scan both sides of the documents in Manual Sending 2 Press and tap Fax 3 Specify the scanning se...

Page 147: ...392 You need to register destinations in the Address Book or one touch buttons before using this feature Registering in the Address Book imageRUNNER 2204F P 60 Specifying Destinations with the One To...

Page 148: ...as necessary Select the settings Various Fax Settings P 128 5 Press to start sending LINKS Sending Faxes P 108 Canceling Sending Faxes P 114 Checking Status and Log for Sent and Received Documents P 1...

Page 149: ...ssword necessary to unlock the feature and a time setting that specifies a period of time during the day in which received documents are stored in memory Menu Fax Settings RX Function Settings Memory...

Page 150: ...l the documents in memory are printed You cannot select a specific document for printing If a time for the feature to deactivate has been specified the documents are automatically printed at the speci...

Page 151: ...s 4 Select the document you want to check To delete the checked document 1 Tap Delete 2 Tap Yes LINKS Receiving Faxes P 133 Checking Status and Log for Sent and Received Documents P 148 Faxing imageRU...

Page 152: ...ted to the destinations registered in the Address Book If no destinations are registered register destinations in the Address Book before using this feature Registering in the Address Book imageRUNNER...

Page 153: ...orwarding destination from the Address Book For instructions on how to use the Address Book see Specifying from Address Book P 117 The document is forwarded to the specified destination Faxing imageRU...

Page 154: ...ce actual procedures may differ from the ones described below Follow the procedures for the service you are using 1 Press and tap Fax 2 Tap Hook If an external telephone is connected to the machine yo...

Page 155: ...igned for the information you want to receive You can also use the keypad on the telephone to enter the information service number 6 Tap Start Receiving If you have picked up the handset hang it up LI...

Page 156: ...unnecessary documents When Display Job Log is set to Off you cannot check the communication logs Display Job Log P 469 The destinations in Manual Sending cannot be checked because they are not displa...

Page 157: ...cuments 1 Tap Job Log 2 Select the document whose log you want to check Fax TX Job Log Fax RX Job Log Displays a list of the documents that were sent and received OK is displayed when a document was s...

Page 158: ...er Help Clicking Help on the fax driver screen displays the Help screen On this screen you can see information that is not in the e Manual including information about driver features such as registeri...

Page 159: ...screen and tap or click Devices the fax you are using Print When you print in this way you can only specify settings for some of the print functions Windows 8 1 Server 2012 R2 Display the charms at th...

Page 160: ...ify Destination Name Communication Mode Fax Number URI Fax Number 4 Click OK If you need to specify a number to dial an outside line select Detailed Settings Add Outside Dialing Prefix to G3 IP Fax Nu...

Page 161: ...elp on the fax driver screen If you have selected Confirm Fax Number URI when Setting Destination in the dialog box that is displayed when Security Settings of the Special tab is clicked also enter a...

Page 162: ...w to display the print dialog box differs for each application For more information see the instruction manual for the application you are using 2 Select your fax driver and click Print 3 Click the Co...

Page 163: ...ab Select the destination items you want to include and enter the information Destination names company names department names and fax numbers specified in the Select Destination Enter Destination tab...

Page 164: ...ets to Send Select this check box if you want to include the number of sheets that you are going to send in the cover sheet and specify the number of sheets in Number of Sheets to Send The number of s...

Page 165: ...the contents of the cover sheet and if everything is correct click OK To modify the contents perform the steps from 3 again The specified cover sheet is attached to the fax when the fax is sent Faxin...

Page 166: ...as Microsoft Excel can be imported into the machine or the Address Book data can be exported to a file for use on other fax machines or applications You cannot use the Address Book if you do not have...

Page 167: ...for single destinations and 3 000 for group destinations You can select and combine registered group destinations and register them as separate group destinations You cannot use the Address Book if yo...

Page 168: ...ing and click OK Address Enter the recipient name company name and department name Notes Enter comments as necessary Fax Number Enter the fax number s Hyphens can be inserted between numbers as necess...

Page 169: ...ying the Printer Folder P 610 2 Right click your fax icon and click Printing preferences 3 Click the Select Destination tab Edit Address Book 4 Click Add Group To change or delete registered destinati...

Page 170: ...ays group destinations All Displays all the destinations registered in the Address Book Available Destinations Select the destinations to register in Group Dial and click Add The selected destinations...

Page 171: ...mission to access the folder or change the save location of the Address Book Changing Location to Save Address Book Data P 168 1 Open a document in an application and display the print dialog box How...

Page 172: ...ick Add to Destination List To specify multiple destinations repeat step 4 You can search for destinations with Address List Clicking Edit Address Book allows you to edit the Address Book 5 Click Send...

Page 173: ...ave permission to access the folder where the Address Book is saved Log on as a user who has permission to access the folder or change the save location of the Address Book Changing Location to Save A...

Page 174: ...5 Select the file to import and click Open For a CSV file specify the separators used in the file The destinations imported from the file are displayed in Address Book Faxing imageRUNNER 2204F 166...

Page 175: ...your fax icon and click Printing preferences 3 Click the Select Destination tab Edit Address Book 4 Click Export If you have selected Protect with Password when Exporting Address List in the dialog b...

Page 176: ...ors used in the file The Address Book data is exported to the specified location Changing Location to Save Address Book Data 1 Open the printer folder Displaying the Printer Folder P 610 2 Right click...

Page 177: ...cify a Folder 5 Specify the location to save the Address Book data and click OK Save the Address Book data in a folder such as the My Documents folder where you have write permission Faxing imageRUNNE...

Page 178: ...der click Copy The Address Book is created or copied If an Address Book already exists in the folder selected in step 4 the following message is displayed If you want to use the existing Address Book...

Page 179: ...inting Multiple Pages onto One Sheet 189 Printing Posters 191 Printing Booklet imageRUNNER 2204F 2204N 2004N only 192 Printing Borders 194 Printing Dates and Page Numbers 195 Printing Watermarks 197 S...

Page 180: ...of the print functions to suit your needs Printing from a Computer You can print a document made on your computer by using the printer driver Printing from a Computer P 173 Printing from a Smartphone...

Page 181: ...ore information see MF Driver Installation Guide About the Printer Driver Help Clicking Help on the printer driver screen displays the Help screen On this screen you can see the detailed descriptions...

Page 182: ...og box differs for each application For more information see the instruction manual for the application you are using 2 Select the printer driver for the machine and click Preferences Properties or Mo...

Page 183: ...sually reflected on the printer driver You can register the settings you specified in this step as a profile and use the profile whenever you print You can eliminate the need to specify the same setti...

Page 184: ...12 Display the charms at the right of the screen and tap or click Devices the printer you are using Print When you print in this way you can only specify settings for some of the print functions Windo...

Page 185: ...Double click the printer icon When the printer icon is not displayed Open the printer folder Displaying the Printer Folder P 610 right click your printer icon and click See what s printing or double...

Page 186: ...me applications a screen like shown below appears You can cancel printing by clicking Cancel From the Control Panel Cancel printing using or Press to Cancel If the Screen Displays a List of Documents...

Page 187: ...Several pages may be output after you cancel printing LINKS Printing a Document P 174 Checking the Printing Status P 180 Using the Machine as a Printer 179...

Page 188: ...your printouts that you thought had been printed you may want to see whether an error has occurred 1 Press 2 Tap Copy Print Job 3 Tap Job Status 4 Select the document to check Copy Print Job Status D...

Page 189: ...itching 1 Sided and 2 Sided Printing imageRUNNER 2204F 2204N 2004N only P 185 Collating Printouts by Page P 187 Printing Multiple Pages onto One Sheet P 189 Printing Posters P 191 Printing Booklet ima...

Page 190: ...Selecting Document Type P 201 Saving Toner P 203 Combining and Printing Multiple Documents P 206 Using the Machine as a Printer 182...

Page 191: ...g the Original Document and Paper Size Preset Ratio The print ratio is automatically set based on the document and paper size you have specified Basic Settings tab Select the document size in Page Siz...

Page 192: ...reducing ratio For example there may be large blank spaces on your printout or portions of the document that are missing The enlarging reducing settings on some applications have priority over those o...

Page 193: ...of paper See Paper P 586 This function can only be used when the optional Duplex Unit C1 is attached Basic Settings tab Select 1 sided Printing or 2 sided Printing in 1 sided 2 sided Booklet Printing...

Page 194: ...position click Gutter Long Edge Left Prints images in such a way that the printed pages are opened horizontally when bound Short Edge Top Prints images in such a way that the printed pages are opened...

Page 195: ...od of the printouts when printing multiple page documents Collate The printouts are grouped into complete sets in sequential page order For example if you are printing three copies of a five page docu...

Page 196: ...If you select Off whether the printouts are collated or not depends on the setting made on the application LINKS Printing a Document P 174 Using the Machine as a Printer 188...

Page 197: ...Printing imageRUNNER 2204F 2204N 2004N only P 185 Basic Settings tab In Page Layout select the number of pages to print onto a single sheet In Page Order select the page distribution layout OK Page La...

Page 198: ...elect Across from Left the first page is printed on the top left and then the rest of the pages are arranged rightward LINKS Printing a Document P 174 Switching 1 Sided and 2 Sided Printing imageRUNNE...

Page 199: ...Basic Settings tab In Page Layout select the dimensions of your poster for example Poster 2 x 2 OK There are four size settings Poster 1 x 2 Poster 2 x 2 Poster 3 x 3 and Poster 4 x 4 Poster size set...

Page 200: ...at the page numbers are correctly arranged Booklet printing may not be available with some sizes and types of paper See Paper P 586 This function can only be used when the optional Duplex Unit C1 is a...

Page 201: ...to Sets Prints as multiple bundles divided by the number of the pages specified on Sheets per Set Bind each bundle and then combine them as one booklet Select this option when the document has so many...

Page 202: ...of printouts Page Setup tab Click Page Options Select the border type in Edging OK OK Edging Select the border type Preview Displays a preview with the selected border LINKS Printing a Document P 174...

Page 203: ...te Specify the position to print the print date Print User Name Specify the position to print the user name logon name for the computer used to print the document Print Page Number Specify the positio...

Page 204: ...Printing a Document P 174 Printing Borders P 194 Printing Watermarks P 197 Using the Machine as a Printer 196...

Page 205: ...egistered watermarks Page Setup tab Select the Watermark check box Select a watermark in the drop down list OK Watermark Select the Watermark check box to display the list of the watermarks in the dro...

Page 206: ...rk name Attributes Alignment Print Style Click each tab to specify the text color or print position of the watermark For more information click Help on the printer driver screen LINKS Printing a Docum...

Page 207: ...loaded with the paper you want to print on from Paper Source OK When a paper source has been selected it turns purple on the illustration of the machine displayed on your computer screen Printing Spec...

Page 208: ...for Cover and Others or Different for First Others and Last Also specify which paper should be used for the cover and the body pages You can select this option when you select Booklet Printing in 1 s...

Page 209: ...t type or purpose of printing For example select General for general use or select Photos when you want to print photo images in optimal print quality General A versatile option that is suitable when...

Page 210: ...fy detailed settings for each item selected on Objective click Advanced Settings For more information click Help on the printer driver screen LINKS Printing a Document P 174 Using the Machine as a Pri...

Page 211: ...toner save setting is enabled fine lines and portions with lighter print density may become blurred Quality tab Select the document type in Objective Click Advanced Settings Select Toner Save in the A...

Page 212: ...m the drop down list on the bottom of the screen You can specify whether to enable the toner save setting for each document type Specify the toner save setting for each document type listed in Objecti...

Page 213: ...Printing a Document P 174 Using the Machine as a Printer 205...

Page 214: ...ages in the same paper size 1 Open a document in an application and display the print dialog box How to display the print dialog box differs for each application For more information see the instructi...

Page 215: ...OK The Canon PageComposer starts Printing does not start in this step 5 Repeat steps 1 to 4 for the documents you want to combine The documents are added to the Canon PageComposer Using the Machine a...

Page 216: ...Displays a preview of the document to be printed Document List Print Settings Click the Document List tab to display the documents added in steps 1 to 4 You can remove documents by selecting them in...

Page 217: ...There are fewer settings available than when using the ordinary printing method 8 On the Document Name list select the combined document print job you want to print and click Printing starts For inst...

Page 218: ...ese paper sizes is loaded but the other is not For example if you are printing a Letter size document but only A4 paper is loaded in the machine the machine will print your document on A4 paper Menu P...

Page 219: ...n the printer driver screen and you can skip the operations to specify them and proceed to printing immediately Set TOP SECRET as a watermark and register it in profiles You can then select this water...

Page 220: ...list This section explains how to register profiles and how to print using profiles Registering a Profile P 212 Selecting a Profile P 213 Registering a Profile 1 Change the settings that you want to...

Page 221: ...it the pre registered profiles Selecting a Profile Simply select the profile that suits your objective and click OK Changing the settings of the currently selected profile You can change the settings...

Page 222: ...open the printer driver screen the setting will always be 2 on 1 eliminating the need to change this setting every time you make prints To perform the following procedure log on to your computer with...

Page 223: ...LINKS Printing a Document P 174 Registering Combinations of Frequently Used Print Settings P 212 Using the Machine as a Printer 215...

Page 224: ...chine 219 Scanning from a Computer 222 Scanning Using MF Toolbox 223 Configuring Scan Settings in MF Toolbox 230 Scanning Using an Application 237 Configuring Scan Settings in ScanGear MF 239 Configur...

Page 225: ...OS Users P 617 Depending on the operating system and the version of the scanner driver or applications you are using the screens in this manual may differ from your screens Scanning from the Machine...

Page 226: ...in MF Network Scan Utility Register by following the procedure below This procedure is not required if the machine and your computer are connected via USB The scan function is not available if the ma...

Page 227: ...will be saved to whether to scan documents in color or black and white whether to save documents as PDFs or JPEGs and other settings 1 Place the document s Placing Documents P 36 2 Press and tap Scan...

Page 228: ...be searched using a computer 2 Documents are scanned in black and white only with no intermediate shades of gray To change settings You can change settings from MF Toolbox Configuring Scan Settings i...

Page 229: ...all of the pages When there is only one page to be scanned proceed to the next step 2 Tap Finish Scan The save destination folder is displayed on the computer About the save destination folder By defa...

Page 230: ...an forward the scanned data to a specified application or attach it to an e mail message Scanning Using an Application You can scan images by using an application such as a word processing or image pr...

Page 231: ...Settings P 465 Scanning is not possible in the following instances During printing copying faxing etc When importing exporting the Address Book When cleaning the fixing unit When paper is jammed in t...

Page 232: ...B W Scan Custom 1 Custom 2 You can register frequently used settings in advance Configuring Scan Settings in MF Toolbox P 230 You can also specify an application as a forwarding destination When you s...

Page 233: ...d to a folder on a computer or forwarded to an application Configuring Storing Settings P 233 Specifying External Applications to Forward Scanned Data P 235 If the scanning results are not achieved If...

Page 234: ...eck box 3 Click Start Scanning starts To cancel click Cancel The scanned images are displayed as thumbnails on the Scanned Image screen 4 Set the file format and save destination Save as Type Select a...

Page 235: ...which you want to add the newly scanned document data The data is added to the existing file as additional pages 5 Click Save or Forward The scanned data is saved to a folder on a computer or forward...

Page 236: ...Settings P 233 Specifying External Applications to Forward Scanned Data P 235 When placing documents on the platen glass The screen shown below is displayed 1 If there are additional pages of documen...

Page 237: ...tion to save the scanned document Scanning from the Machine P 219 You can edit the computer name that appears on the display of the machine during this procedure Comment You can enter a comment for ea...

Page 238: ...ve the scanned document an application as a forward destination and other settings For Mac OS users available functions vary For Mac OS Users P 617 Configuring Scan Settings P 230 Configuring Storing...

Page 239: ...d in the feeder documents placed on the platen glass are scanned Input Method imageRUNNER 2204F 2204N 2004N Select whether you want to scan a 1 sided or 2 sided document placed in the feeder Paper Siz...

Page 240: ...the type of scan Scanning Using MF Toolbox P 223 The quality of the scanned image is automatically adjusted so that the file size does not exceed the maximum limit that you specify here Image Quality...

Page 241: ...or Color Magazine is selected for Scan Mode Configuring Scan Settings P 230 TIFF The scanned document is converted into a TIFF image PDF A PDF file is created If you scan a multi page document these...

Page 242: ...nced settings for PDF files Create Searchable PDF Specify whether you want to convert the scanned document into a searchable PDF Characters in the scanned document are converted into text data and the...

Page 243: ...lications to Forward Scanned Data If you specify an application to which you want to forward the scanned data the specified application automatically starts when scanning is complete For example you c...

Page 244: ...Netscape Messenger Windows Mail Becky Ver 2 Mozilla Thunderbird LINKS Scanning Using MF Toolbox P 223 Using the Machine as a Scanner 236...

Page 245: ...nts P 36 The second or subsequent documents may not be scanned or an error message may be displayed depending on the application In such a case place and scan one document at a time 2 From the applica...

Page 246: ...LINKS Configuring Scan Settings in ScanGear MF P 239 Using the Machine as a Scanner 238...

Page 247: ...c OS users available functions vary For Mac OS Users P 617 Starting from an application You can use ScanGear MF to load the scanned image into Adobe Photoshop Microsoft Office Word or other image proc...

Page 248: ...rame that fits the scanned image is automatically set Each time you click the icon the cropping frame is reduced You can move the frame or change its size with your mouse Manually setting multiple sca...

Page 249: ...is scanned as a color image Document Grayscale ADF imageRUNNER 2204F 2204N 2004N The document is scanned as a grayscale image Select Purpose Select a setting based on your intended use of the scanned...

Page 250: ...er images into vivid colors This setting is available when a preview image is displayed and you select Photo Color or Magazine Color for Select Source LINKS Configuring Scan Settings in Advanced Mode...

Page 251: ...Images P 243 Specifying Settings for Documents and Color Mode P 244 Specifying Resolution and Image Size P 246 Adjusting Image Quality P 247 Adjusting Brightness and Color P 248 Specifying Other Setti...

Page 252: ...o enlarge a part of the image to check the details use Zoom Left Rotate Right Rotate Rotates the preview image 90 degrees to the left or right Information Displays the current settings of the scanned...

Page 253: ...or normal cases select the same size as the document To specify the size with values select a unit and enter the values for width and height To lock the width to height ratio of the image click If you...

Page 254: ...e Output Resolution Select the resolution of the scanned image that suits your intended use If documents are placed in the feeder the maximum resolution is 300 dpi About the output resolution A resolu...

Page 255: ...as correction of scratches or faded colors on a photograph These settings are available if you select Color or Grayscale for Color Mode Specifying Settings for Documents and Color Mode P 244 Auto Ton...

Page 256: ...depending on the settings selected for Color Mode Specifying Settings for Documents and Color Mode P 244 When Text Enhanced is selected you cannot configure these settings Brightness Contrast Adjusts...

Page 257: ...lor channels If you select Grayscale for Color Mode only Grayscale is displayed Black point Eyedropper Mid point Eyedropper White point Eyedropper Click the parts on the preview image or cropping fram...

Page 258: ...rast histogram and tone curve settings are displayed in a tone curve and as numerical values Perform a final check of the color settings Threshold Adjust the threshold value for black and white images...

Page 259: ...s not start automatically and the most recently saved preview image is displayed None Preview does not start automatically and no preview image is displayed Cropping Frame on Previewed Images Select h...

Page 260: ...If the application settings are specified to scan documents in black and white those settings are replaced and documents are scanned with the ScanGear MF color mode set to Text Enhanced Automatically...

Page 261: ...cify the music or sounds that are played while the machine is scanning or when scanning is complete Click Browse to specify a file to be played The following file formats extensions are supported MIDI...

Page 262: ...settings Select settings to register as necessary 3 Select Add Delete in Favorite Settings The Add Delete Favorite Settings screen is displayed Add Delete is available when the preview image is displa...

Page 263: ...ow 1 Place the document s and click Preview 2 Adjust the brightness or color Adjusting Brightness and Color P 248 Select settings to register as necessary 3 Select Add Delete in the drop down list The...

Page 264: ...splay a preview image and select the registered setting in the drop down list LINKS Configuring Scan Settings in Simple Mode P 240 Scanning Using MF Toolbox P 223 Scanning Using an Application P 237 U...

Page 265: ...set to Off Tap Scan Remote Scanner in the Home Screen to bring the machine online before operating the machine System Management Settings P 465 Scanning is not possible in the following instances Duri...

Page 266: ...select the machine and click OK 5 From the Source drop down list select the location where the document is placed When placing the document on the platen glass select Flatbed When placing in the feede...

Page 267: ...th the specified settings reflected click Preview 7 Click Scan Scanning a document starts When scanning is complete the scanned document is displayed in the list of files on the Windows Fax and Scan s...

Page 268: ...nning with AirPrint 272 Faxing with AirPrint 274 Encrypting Communication of Print Data for Mobile Devices with TLS 276 Configuring Settings for Key Pairs and Digital Certificates 279 Generating Key P...

Page 269: ...ion to perform printing scanning or other operation with ease You can also use a mobile device to operate the machine remotely check the printing status and change machine s settings Connecting to a M...

Page 270: ...Connecting to a Wireless LAN Like when connecting a computer and the machine connect a mobile device and the machine via a wireless LAN router Connecting to a Wireless LAN P 304 Linking with Mobile De...

Page 271: ...ww canon com Using Google Cloud Print You can print from an application or service that supports Google Cloud Print You can print by remotely operating the machine at any time and from anywhere for ex...

Page 272: ...guring AirPrint Settings You can register information including the name of the machine and installation location that is used for identifying the machine You can also disable the AirPrint function of...

Page 273: ...rPrint clear the check box Printer Name Location Latitude Longitude Enter the name and the installation location information to help you identify this machine when operating your Apple device This inf...

Page 274: ...If you want to disable functions that you are not going to use with AirPrint or encrypt communications configure the necessary setting using the operation panel Changing Print and Fax Settings To perf...

Page 275: ...also view information about consumables such as paper and toner cartridge Further you can configure security function settings Encrypting Communication of Print Data for Mobile Devices with TLS P 276...

Page 276: ...iPhone iPod touch Mac Mac OS and Safari are trademarks of Apple Inc registered in the U S and other countries AirPrint and the AirPrint logo are trademarks of Apple Inc Linking with Mobile Devices ima...

Page 277: ...or later when you use USB connection Network Environment You need one of the following environments The Apple device and the machine are connected to the same LAN The Mac and the machine are connecte...

Page 278: ...it is connected to your Mac For how to make sure of this see Getting Started Manuals Included with the Machine P 596 2 Add the machine to the Mac from System Preferences Printers Scanners This operat...

Page 279: ...6 Click Print Printing starts Linking with Mobile Devices imageRUNNER 2204F 2204N 2004N 271...

Page 280: ...unction System Management Settings P 465 is set to Off first put the machine into online state by tapping Scan Remote Scanner then start the procedure for scanning You cannot scan while settings for o...

Page 281: ...Open Scanner The Scanner screen is displayed 6 Configure the scan settings as necessary 7 Click Scan Scanning starts and scanned data is displayed Linking with Mobile Devices imageRUNNER 2204F 2204N 2...

Page 282: ...ne is turned ON and that it is connected to the Mac For how to make sure of this see Getting Started Manuals Included with the Machine P 596 2 Add the machine to your Mac from System Preferences Print...

Page 283: ...6 Click Fax Fax sending starts Linking with Mobile Devices imageRUNNER 2204F 2204N 2004N 275...

Page 284: ...d and sent or received over the network To use TLS you need to specify a key pair and enable the TLS function Generate or install the key pair for TLS before enabling TLS Configuring Settings for Key...

Page 285: ...290 4 Enable TLS for the Remote UI 1 Click Print Security Settings on the screen for AirPrint If the screen for AirPrint is not displayed Log on to the Remote UI in System Manager Mode Starting Remot...

Page 286: ...e Set Change Password Specify a password to use for authentication To specify a password select the check box and then specify the password in Password and Confirm LINKS Using AirPrint P 264 Generatin...

Page 287: ...ature which enables the machine to detect any spoofing or tampering of data It is extremely difficult for third parties to abuse digital certificates A digital certificate that contains a public key o...

Page 288: ...te Network Communication Key P 280 Generate Key and Certificate Signing Request CSR P 282 Generate Network Communication Key 1 Display the screen for AirPrint Displaying the Screen for AirPrint P 267...

Page 289: ...s displayed for a currently used key pair and the key pair cannot be deleted In this case disable the function or replace the key pair before deleting it 4 Select Network Communication and click OK 5...

Page 290: ...n Validity Start Date YYYY MM DD cannot be set Country Region Click the Select Country Region radio button and select the country region from the drop down list You can also click the Enter Internet C...

Page 291: ...te Key Deleting a registered key pair Click Delete on the right of the key pair you want to delete click OK TLS is displayed for a currently used key pair and the key pair cannot be deleted In this ca...

Page 292: ...lower the communication However the security is tighter NOTE 512 bit cannot be selected for the key length if SHA384 or SHA512 is selected for Signature Algorithm Certificate Signing Request CSR Setti...

Page 293: ...s often abbreviated as CN 6 Click OK Key and Certificate Signing Request CSR may take approximately 10 to 15 minutes to generate 7 Click Store in File If a confirmation window appears click Save to sa...

Page 294: ...y Pairs and Digital Certificates P 287 Verifying Key Pairs and Digital Certificates P 290 Encrypting Communication of Print Data for Mobile Devices with TLS P 276 Linking with Mobile Devices imageRUNN...

Page 295: ...s and three CA certificates can be registered 1 Display the screen for AirPrint Displaying the Screen for AirPrint P 267 2 Click Key and Certificate Settings If the screen for AirPrint is not displaye...

Page 296: ...it Disabling or enabling the preinstalled CA certificates Click Disable on the right of the preinstalled CA certificate you want to disable To enable the certificate again click Enable on the right of...

Page 297: ...key pair to be registered Password Enter up to 24 alphanumeric characters for the password of the private key set for the file to be registered Registering a CA certificate Click Register on the righ...

Page 298: ...ttings If the screen for AirPrint is not displayed or if you want to specify the CA certificate settings Log on to the Remote UI in System Manager Mode Starting Remote UI P 399 Settings Registration S...

Page 299: ...te The result from verifying the certificate is displayed as shown below LINKS Generating Key Pairs P 280 Using CA issued Key Pairs and Digital Certificates P 287 Linking with Mobile Devices imageRUNN...

Page 300: ...e the machine is ready for communication Make sure that Bonjour on your Apple device is enabled Make sure that the machine is configured to enable operations from a computer even when no department ID...

Page 301: ...ou may not be able to use this function in some countries or regions Google Cloud Print does not support printing from IPv6 adresses To use Google Cloud Print a Google account is required If you do no...

Page 302: ...nd tap Apply Setting the System Manager PIN imageRUNNER 2004 P 368 3 Select Google Cloud Print Settings Enable Google Cloud Print 4 Tap On or Off Registering the Machine with Google Cloud Print Regist...

Page 303: ...r for other reasons unregister the machine and register it again 5 Click the link of the URL displayed for URL for Registration 6 Follow the on screen instructions to register the machine You can prin...

Page 304: ...me The machine s display shows the following confirmation screen before completion of the registration Press Yes to complete the registration For the registration procedure see the instruction manual...

Page 305: ...Web browser and start the Remote UI Check the IP address set to the machine in advance Viewing Network Settings P 326 If you have any questions ask your Network Administrator 1 Start the Web browser o...

Page 306: ...14 Checking the SSID and Network Key 318 Setting IP Addresses 319 Setting IPv4 Address 320 Setting IPv6 Addresses 323 Viewing Network Settings 326 Configuring the Machine for Printing or Faxing from a...

Page 307: ...onvenience and ease of use Relax and proceed with the network setup one step at a time Connecting to a Computer Viewing the Machine s Network Settings Connecting to a Network P 300 Viewing Network Set...

Page 308: ...king devices see the instruction manuals for the devices or contact your manufacturer Before You Start Follow these steps to connect the machine to a network Check your computer settings Make sure tha...

Page 309: ...e setting you selected in step 2 Connecting to a Wired LAN P 303 Connecting to a Wireless LAN P 304 Set the IP address as necessary This step is required when you want to assign a specific IP address...

Page 310: ...to Wireless LAN or vice versa you will need to uninstall MF Drivers installed on your computer and then reinstall them 1 Tap Menu in the Home Screen 2 Tap Network Settings If a screen for entering a S...

Page 311: ...ect a LAN cable Connect the machine to a router by using a LAN cable Push the connector in until it clicks into place 2 Wait approximately 2 minutes While you wait the IP address is set automatically...

Page 312: ...tion might be leaked to a third party because radio waves used in wireless communication can go anywhere nearby even beyond walls Wireless LAN security The wireless LAN security that is supported by t...

Page 313: ...eless connection you can either select a wireless router or manually enter the required information Regardless of the method make sure that you have the required setup information including the SSID a...

Page 314: ...a screen for entering a System Manager ID and PIN is displayed enter the System Manager ID and PIN tap Apply and press Setting the System Manager ID imageRUNNER 2204F 2204N 2004N P 359 3 Tap Wireless...

Page 315: ...IP address settings of the machine are completed Signal strength When more than one wireless router is available for connection the machine connects to the device with the strongest signal Signal str...

Page 316: ...for entering a WPS PIN code For more information see the instruction manuals for your networking device From the Operation Panel 2 Tap Menu in the Home Screen 3 Tap Network Settings If a screen for e...

Page 317: ...ator is blinking on the operation panel The Wi Fi indicator blinks when a wireless router is detected When the setup is completed the screen below is displayed and approximately 2 seconds later the Wi...

Page 318: ...ve Mode P 422 If the IP address of the machine has changed In a DHCP environment the IP address of the machine may be changed automatically If this happens the connection is maintained as long as the...

Page 319: ...uto AES CCMP or TKIP If you want to select Shared Key for WEP authentication or AES CCMP for WPA WPA2 encryption you need to set up the connection using the manual entry method Setting Up Connection b...

Page 320: ...led and ready to connect to the network Installation Settings Problems P 504 8 Enter the network key that you have written down Enter the network key using the numeric keys and tap Apply Entering Text...

Page 321: ...e device with the strongest signal Signal strength is measured using RSSI Received Signal Strength Indication Reducing power consumption You can set the machine to enter Power Save Mode based on signa...

Page 322: ...rk Settings If a screen for entering a System Manager ID and PIN is displayed enter the System Manager ID and PIN tap Apply and press Setting the System Manager ID imageRUNNER 2204F 2204N 2004N P 359...

Page 323: ...ntication error if the shared key authentication is set on the wireless router If this happens the machine automatically changes the setting to Shared Key and retries the connection 3 Tap Edit WEP Key...

Page 324: ...yption method 3 Enter the network key that you have written down Enter the network key using the numeric keys and tap Apply Entering Text P 34 8 Tap Yes If an error message is displayed during setup T...

Page 325: ...nal Signal strength is measured using RSSI Received Signal Strength Indication Reducing power consumption You can set the machine to enter Power Save Mode based on signals emitted from the wireless ro...

Page 326: ...name and network name Network Key A keyword or password used for encrypting data or authenticating a network Some other terms used for network key include encryption key WEP key WPA WPA2 passphrase an...

Page 327: ...res a unique network IP address Two versions of IP addresses are available IPv4 and IPv6 Configure these settings depending on the network environment To use IPv6 addresses you need to properly config...

Page 328: ...ger ID and PIN is displayed enter the System Manager ID and PIN tap Apply and press Setting the System Manager ID imageRUNNER 2204F 2204N 2004N P 359 3 Select TCP IP Settings IPv4 Settings IP Address...

Page 329: ...g to On 4 Tap Apply IP addresses assigned via DHCP BOOTP RARP override the address obtained via Auto IP Manually entering an IP address 1 Check that Auto Acquire is set to Off If On is displayed tap A...

Page 330: ...2 Tap Network Settings If a screen for entering a System Manager ID and PIN is displayed enter the System Manager ID and PIN tap Apply and press Setting the System Manager ID imageRUNNER 2204F 2204N 2...

Page 331: ...d to communicate with devices beyond a router A link local address is automatically set when the IPv6 function of the machine is enabled Manual address 1 An address that is entered manually When using...

Page 332: ...4 Click Edit in IPv6 Settings 5 Select the Use IPv6 check box and configure the required settings Network imageRUNNER 2204F 2204N 2004N 324...

Page 333: ...number that indicates how many bits are available for the network address Default Router Address Specify the IPv6 address of the default router as necessary Addresses that start with ff or multicast a...

Page 334: ...a connection failure even when the IP address is correctly configured This problem can be solved by setting a certain interval before the machine starts communicating Setting a Wait Time for Connecti...

Page 335: ...ettings and Information 1 Tap Menu in the Home Screen 2 Tap Network Settings If a screen for entering a System Manager ID and PIN is displayed enter the System Manager ID and PIN tap Apply and press S...

Page 336: ...isplayed 3 Select the setting to view WEP WPA WPA2 PSK Wireless LAN Status and Latest Error Information can be viewed from Press Network Information Wireless LAN Information and select the setting to...

Page 337: ...ing from a computer perform the basic setup procedures including the printer driver installation Printing protocols are rules for delivering document data created on a computer to the machine and can...

Page 338: ...machine include LPD RAW and WSD Web Services on Devices To change protocols port numbers see Changing Port Numbers imageRUNNER 2204F 2204N 2004N P 379 1 Start the Remote UI and log on in System Manage...

Page 339: ...ting Select the check box to print via LPD When not using LPD printing clear the check box Use RAW Printing Select the check box to print via RAW When not using RAW printing clear the check box 3 Clic...

Page 340: ...Scan and specify a WSD connected computer as a scan destination Scanning from the Machine P 219 Use Multicast Discovery Select the check box to set the machine to reply to multicast discovery message...

Page 341: ...ecified In such situations your attempt to print fails because the document data cannot reach the machine To fix this type of problem configure the printer port settings on the computer To perform the...

Page 342: ...r installation 1 Click Add Port 2 Select Canon MFNP Port in Available port types and click New Port 3 Click Auto Detect select the machine when it is detected and click Next If the machine is not dete...

Page 343: ...2004N P 379 have been changed on the machine the corresponding settings on the computer must also be configured This change is only available for LPR or RAW ports 1 Click Configure Port 2 Click the L...

Page 344: ...ou may be unable to install drivers over the network depending on the operating system and the bit architecture 32 bit or 64 bit of the print server and client computers When implementing a print serv...

Page 345: ...ation is required if you want to install MF Drivers in other computers running a different bit architecture via the print server 1 Click Additional Drivers 2 Select the check box for the bit architect...

Page 346: ...M into the drive on the computer click Browse to specify the folder that contains MF Drivers and then click OK If the print server runs a 32 bit operating system select DRIVERS x64 Driver folders on t...

Page 347: ...for Your Network Environment 1053 058 The configuration of a network varies depending on the purpose of the network Specify the settings necessary to suit your network environment Network imageRUNNER...

Page 348: ...m Manager ID and PIN tap Apply and press Setting the System Manager ID imageRUNNER 2204F 2204N 2004N P 359 3 Select Ethernet Driver Settings Auto Detect 4 Select whether to configure Ethernet settings...

Page 349: ...setting for most environments 3 Select the Ethernet type Tap Ethernet Type tap 10BASE T or 100BASE TX 4 Tap Apply LINKS Changing the Maximum Transmission Unit P 342 Setting a Wait Time for Connecting...

Page 350: ...he machine as necessary For more information contact your Network Administrator 1 Tap Menu in the Home Screen 2 Tap Network Settings If a screen for entering a System Manager ID and PIN is displayed e...

Page 351: ...nnected or if you add a new device If this type of problem occurs set a wait time for connecting to the network 1 Tap Menu in the Home Screen 2 Tap Network Settings If a screen for entering a System M...

Page 352: ...ure the DNS mDNS or DHCP option settings as necessary Note that the procedures for configuring DNS are different for IPv4 and IPv6 1 Start the Remote UI and log on in System Manager Mode Starting Remo...

Page 353: ...phanumeric characters for the name of the domain the machine belongs to such as example com DNS Dynamic Update Select the check box to dynamically update the DNS records whenever the machine s IP addr...

Page 354: ...Update Select the check box to enable Option 81 to dynamically update the DNS records through the DHCP server 3 Click OK Configuring IPv6 DNS 1 Click Edit in IPv6 Settings 2 Configure IPv6 DNS setting...

Page 355: ...h as example com DNS Dynamic Update Select the check box to dynamically update the DNS records whenever the machine s IP address is changed To specify the type s of addresses you want to register to t...

Page 356: ...ttings can also be accessed from Menu in the Home Screen IPv4 Settings P 423 IPv6 Settings P 424 LINKS Setting IPv4 Address P 320 Setting IPv6 Addresses P 323 Viewing Network Settings P 326 Network im...

Page 357: ...ot support the trap notification feature of SNMP To change the port number of SNMP see Changing Port Numbers imageRUNNER 2204F 2204N 2004N P 379 SNMP management software when installed on a computer o...

Page 358: ...4 Click Edit 5 Specify SNMPv1 settings Network imageRUNNER 2204F 2204N 2004N 350...

Page 359: ...Community If you do not need to use Dedicated Community clear the check box Enabling SNMPv1 1 Select the Use SNMPv1 check box 2 Select the Use Community Name 1 or Use Community Name 2 check box enter...

Page 360: ...of the machine become unavailable such as obtaining machine information via the printer driver Using the operation panel SNMPv1 settings can also be accessed from Menu in the Home Screen SNMP Setting...

Page 361: ...Rules imageRUNNER 2204F 2204N 2004N 376 Changing Port Numbers imageRUNNER 2204F 2204N 2004N 379 Setting a Proxy imageRUNNER 2204F 2204N 2004N 381 Restricting the Machine s Functions 383 Restricting Ac...

Page 362: ...tions Set the necessary configuration depending on your environment You can configure the best security system by building an environment that inhibits access to printers on your in house network via...

Page 363: ...hine from Unauthorized Access 1053 05J Prevent unauthorized third parties from accessing and using the machine You can implement multiple security measures such as using firewalls and changing port nu...

Page 364: ...ed in the Multifunction Machine P 357 Assigning a Private IP Address An IP address is a numerical label assigned to each device participating in a computer network A global IP address is used for the...

Page 365: ...72 Specifying the TLS Encrypted Communication For information on the TLS Encrypted Communication see Encrypting Communication of Print Data for Mobile Devices with TLS P 276 Setting PIN to Manage Info...

Page 366: ...y registering a Department ID You can register multiple Department IDs If a user tries to operate the machine when Department IDs are enabled a logon screen is displayed and the user must enter their...

Page 367: ...e sure that only Administrators know the System Manager ID and PIN 1 Tap Menu in the Home Screen 2 Tap System Management Settings 3 Select System Manager Information Settings System Manager ID and PIN...

Page 368: ...ontact information Administrator comments the installation location of the machine as well as to the settings that you can register by using the control panel The registered information can be viewed...

Page 369: ...nagement function Additional settings are required if you want to enable Department ID Management for operations from a computer such as printing Registering Editing Department ID and PIN P 361 Enabli...

Page 370: ...s both in the PIN and Confirm text boxes Page Restriction Select the check boxes of the items you want to set and then enter the maximum number of pages that can be copied printed for those department...

Page 371: ...to zero click the corresponding text link under Department ID and click Clear Count OK If you want to return the counts of all Department IDs to zero click Clear All Counts OK Enabling the Department...

Page 372: ...low Print Jobs with Unknown IDs Allow Scan Jobs with Unknown IDs check boxes see Blocking Jobs When Department ID Is Unknown P 366 NOTE Using the control panel If you only want to enable or disable th...

Page 373: ...ur computer with an administrator account 1 Open the printer folder Displaying the Printer Folder P 610 2 Right click your printer or fax icon and click Printer properties or Properties 3 Click the De...

Page 374: ...the machine and the computer are connected via a USB or WSD port 3 Click OK NOTE Logging on to the machine When you try to print or fax from a computer when Department ID Management is enabled the fol...

Page 375: ...uter P 365 However if the check box is selected for this setting you can print from a computer without entering the ID and PIN Clear the check box to require entering an ID and PIN Allow Scan Jobs wit...

Page 376: ...rs know the PIN 1 Tap Menu in the Home Screen 2 Tap System Management Settings 3 Select System Manager Information Settings System Manager PIN 4 Specify the System Manager PIN Enter a number of up to...

Page 377: ...05W You can set a PIN for access to the Remote UI All users use a common PIN 1 Start the Remote UI and log on in System Manager Mode Starting Remote UI P 399 2 Click Settings Registration 3 Click Secu...

Page 378: ...even digits both in the PIN and Confirm text boxes 6 Click OK If PIN is forgotten Set a new Remote UI Access PIN in the settings menu on the control panel Remote UI Settings P 468 If Remote UI setting...

Page 379: ...security unauthorized third parties can access computers and other communication devices that are connected to a network To prevent this unauthorized access specify the settings for packet filter a fe...

Page 380: ...communications You can specify a single IP address or a range of IP addresses Up to 4 IP addresses or ranges of IP addresses can be specified for both IPv4 and IPv6 The packet filters described in thi...

Page 381: ...es to restrict receiving data by the machine IPv6 Address Inbound Filter Specify IPv6 addresses to restrict receiving data by the machine 5 Specify the settings for packet filtering Blocked Addresses...

Page 382: ...th devices having their IP addresses registered in Allowed Addresses and restricts communication with devices with any other IP addresses However communication is restricted for IP addresses also regi...

Page 383: ...e or disable the IP Address Filter settings from Menu in the Home Screen IPv4 Address Filter P 467 IPv6 Address Filter P 467 LINKS Specifying MAC Addresses for Firewall Rules imageRUNNER 2204F 2204N 2...

Page 384: ...evices with specified MAC addresses but permit other communications Up to 10 MAC addresses can be specified This function is unavailable when the machine is connected to a wireless LAN 1 Start the Rem...

Page 385: ...Register text box and click Add Allows communication received only with devices having registered MAC addresses and restricts communication with devices with any other MAC addresses You do not need t...

Page 386: ...You can enable or disable the MAC Address Filter settings from Menu in the Home Screen MAC Address Filter P 467 LINKS Specifying IP Addresses for Firewall Rules imageRUNNER 2204F 2204N 2004N P 372 Se...

Page 387: ...network environment To change the port number for proxy server Setting a Proxy imageRUNNER 2204F 2204N 2004N P 381 1 Tap Menu in the Home Screen 2 Tap Network Settings If a screen for entering a Syste...

Page 388: ...LINKS Configuring Printer Ports P 333 Security 380...

Page 389: ...cilitates management of traffic between in house and outside networks but also blocks unauthorized access and consolidates anti virus protection for enhanced security When you use Google Cloud Print t...

Page 390: ...necessary Enter a number between 1 and 65535 Use Proxy within Same Domain Select the check box to use a proxy server specified in the same domain Use Proxy Authentication To enable authentication by t...

Page 391: ...these functions Restricting Access to Address Book and Sending Functions imageRUNNER 2204F Restricting Access to Address Book and Sending Functions imageRUNNER 2204F P 384 Restricting USB Functions Re...

Page 392: ...the available fax and e mail destinations to those registered in the Address Book or by setting a PIN for the Address Book so that unauthorized users cannot add or edit Address Book entries You can a...

Page 393: ...ID imageRUNNER 2204F 2204N 2004N P 359 3 Select Restrict TX Function Address Book PIN 4 Set the PIN for editing the Address Book Enter a number of up to seven digits using numeric keys and tap Apply...

Page 394: ...Registering Address Book from Remote UI imageRUNNER 2204F P 416 Security 386...

Page 395: ...for entering a System Manager ID and PIN is displayed enter the System Manager ID and PIN tap Apply and press Setting the System Manager ID imageRUNNER 2204F 2204N 2004N P 359 3 Select Restrict TX Fun...

Page 396: ...screen for entering a System Manager ID and PIN is displayed enter the System Manager ID and PIN tap Apply and press Setting the System Manager ID imageRUNNER 2204F 2204N 2004N P 359 4 Tap Off Off Di...

Page 397: ...D and PIN is displayed enter the System Manager ID and PIN tap Apply and press Setting the System Manager ID imageRUNNER 2204F 2204N 2004N P 359 3 Select Restrict TX Function Restrict Resending from L...

Page 398: ...Entered Fax Number If a screen for entering a System Manager ID and PIN is displayed enter the System Manager ID and PIN tap Apply and press Setting the System Manager ID imageRUNNER 2204F 2204N 2004N...

Page 399: ...2204F 2204N 2004N P 359 3 Select Restrict TX Function Confirm One Touch Coded Dial TX 4 Tap On Off Does not display the details of the selected entered One Touch button or coded dial number On Displa...

Page 400: ...D and PIN tap Apply and press Setting the System Manager ID imageRUNNER 2204F 2204N 2004N P 359 4 Select Confirm Sequential Broadcast or Reject Sequential Broadcast Off Enables sequential broadcasting...

Page 401: ...reen for entering a System Manager ID and PIN is displayed enter the System Manager ID and PIN tap Apply and press Setting the System Manager ID imageRUNNER 2204F 2204N 2004N P 359 3 Select Use as USB...

Page 402: ...e Remote UI WSD printing and printing with Google Cloud Print 1 Tap Menu in the Home Screen 2 Tap Network Settings If a screen for entering a System Manager ID and PIN is displayed enter the System Ma...

Page 403: ...machine controlled remotely over the network by malicious third parties 1 Tap Menu in the Home Screen 2 Tap System Management Settings If a screen for entering a System Manager ID and PIN is displaye...

Page 404: ...t over a network and is often used for communication via a Web browser or an e mail application TLS enables secure network communication when you access the machine from a computer via the Remote UI E...

Page 405: ...ote UI 399 Remote UI Screens 401 Managing Documents and Checking the Machine Status 406 Setting Up Menu Options from Remote UI 410 Saving Loading Address Book from Remote UI imageRUNNER 2204F 412 Regi...

Page 406: ...Remote UI Managing Documents and Checking the Machine Status P 406 Setting Up Menu Options from Remote UI P 410 Saving Loading Address Book from Remote UI imageRUNNER 2204F P 412 Registering Address B...

Page 407: ...evice is encrypted Encrypting Communication of Print Data for Mobile Devices with TLS P 276 When certificate settings or TLS settings have no errors continue browsing the Web site 3 Log on to the Remo...

Page 408: ...er the PIN Setting a Remote UI PIN imageRUNNER 2204F 2204N 2004N P 369 When Department ID Management is enabled Enter the appropriate ID in Department ID and PIN in PIN Setting the Department ID Manag...

Page 409: ...f from the Remote UI The Login page will be displayed Mail to System Manager Displays a window for creating an e mail to the system manager specified in System Manager Information under System Managem...

Page 410: ...de you can change the settings items and save load the registered data Setting Up Menu Options from Remote UI P 410 Address Book imageRUNNER 2204F Displays the coded dial numbers list registered in th...

Page 411: ...I P 410 Breadcrumb Trail Indicates the series of pages you opened to display the currently displayed page You can check what page is currently displayed Top Icon Moves the scroll box up to the top of...

Page 412: ...F P 60 Coded Dial Displays the list of the coded dial numbers Registering in the Address Book imageRUNNER 2204F P 60 Breadcrumb Trail Indicates the series of pages you opened to display the currently...

Page 413: ...Registering Editing the Address Book You can register or edit the Address Book when you have logged on in System Manager Mode Using Remote UI imageRUNNER 2204F 2204N 2004N 405...

Page 414: ...he list of the documents currently printing or waiting to be printed is displayed Log on to the Remote UI Starting Remote UI P 399 Status Monitor Cancel Job Status You can delete a document job by cli...

Page 415: ...mation When an error occurs this page will be displayed by clicking the message displayed under Error Information on Portal Page main page Portal Page Main Page P 401 Log on to the Remote UI Starting...

Page 416: ...Maximum Print Speed The maximum print speed is displayed Log on to the Remote UI Starting Remote UI P 399 Status Monitor Cancel Device Features Checking System Manager Information Information about t...

Page 417: ...hecking Print Total Counter The total number of pages that have been printed by the copy print and fax functions is displayed Log on to the Remote UI Starting Remote UI P 399 Status Monitor Cancel Che...

Page 418: ...only be set using the Remote UI Some settings require you to first log on in System Manager Mode before you can change them 1 Start the Remote UI Starting Remote UI P 399 2 Click Settings Registratio...

Page 419: ...47 Printer Settings Printer Settings P 458 Output Report Settings Printing Reports and Lists P 548 System Management Settings System Management System Management Settings P 465 Department ID Managemen...

Page 420: ...ne Exporting Address Book Data P 412 Loading Address Book Data P 413 Do not turn OFF the machine until the import or export process is complete It may take a few minutes to complete the process If the...

Page 421: ...rted Address Book is saved The Address Book will be saved Do not operate until the process is complete The screen remains the same during the export process Do not operate the Remote UI until the mess...

Page 422: ...ok PIN is displayed enter the PIN and click OK Setting a PIN for Address Book imageRUNNER 2204F P 385 4 Specify the Address Book file to be imported and click Start Importing To specify the file to be...

Page 423: ...into the machine LINKS Remote UI Screens P 401 Registering Address Book from Remote UI imageRUNNER 2204F P 416 Registering in the Address Book imageRUNNER 2204F P 60 Address Book List imageRUNNER 220...

Page 424: ...tarting Remote UI P 399 2 Click Address Book If the enter PIN page is displayed The Address Book is protected by a PIN Enter the PIN and click OK 3 Click Coded Dial You can also register destinations...

Page 425: ...ing text link under Number Type or Name You can delete a registered item by clicking the corresponding Delete button 5 Select Destination Type to Register and click OK 6 Specify required settings and...

Page 426: ...LINKS Remote UI Screens P 401 Saving Loading Address Book from Remote UI imageRUNNER 2204F P 412 Address Book List imageRUNNER 2204F P 554 Using Remote UI imageRUNNER 2204F 2204N 2004N 418...

Page 427: ...ttings imageRUNNER 2204F 2204N 2004N 421 Preferences 430 Timer Settings 436 Common Settings 440 Copy Settings 444 Fax Settings imageRUNNER 2204F 447 Printer Settings 458 Adjustment Maintenance 460 Sys...

Page 428: ...this machine You can adjust each of the settings in detail Access these settings by tapping Menu in the Home Screen You can print the setting menu in list form to check the current settings User Data...

Page 429: ...e setting Conversely when switching the machine from Wired LAN to Wireless LAN you do not need to specify this setting You can switch using the following Wireless LAN Settings Selecting Wired LAN or W...

Page 430: ...router Setting Up Connection Using WPS Push Button Mode P 306 WPS PIN Code Mode Select to configure a wireless connection by entering a PIN code for a WPS wireless router Setting Up Connection Using W...

Page 431: ...Address 0 0 0 0 Subnet Mask 0 0 0 0 Gateway Address 0 0 0 0 Check Settings Auto Acquire IP Address Subnet Mask Gateway Address PING Command Select to check that the machine is connected to a computer...

Page 432: ...e in an IPv6 network Use IPv6 Enable or disable IPv6 in the machine You can also view the current settings Setting IPv6 Addresses P 323 Off On Check Settings Stateless Address Settings Enable or disab...

Page 433: ...Settings Enable or disable LPD a printing protocol that can be used on any hardware platform or operating system Configuring Printing Protocols and WSD Functions P 330 Off On RAW Print Settings Enable...

Page 434: ...mote UI WSD printing or printing with Google Cloud Print Disabling HTTP Communication imageRUNNER 2204F 2204N 2004N P 394 Off On Use Network Link Scan Specify settings for using AirPrint Off On Menu N...

Page 435: ...g the machine from a computer running SNMP compatible software Monitoring and Controlling the Machine with SNMP P 349 SNMPv1 Settings Enable or disable SNMPv1 When enabling SNMPv1 specify a community...

Page 436: ...Menu Network Settings Dedicated Port Settings Select Off or On Waiting Time for Connection at Startup Specify a wait time for connecting to a network Select the setting depending on the network enviro...

Page 437: ...address of the machine which is a number unique to each communication device Viewing the MAC Address P 327 Initialize Network Settings Select to return the Network Settings to the factory defaults Ini...

Page 438: ...sk 1 are only available for the imageRUNNER 2204F Settings marked with an asterisk 2 are only available for the imageRUNNER 2204F 2204N 2004N Volume Settings P 430 Display Settings P 432 Volume Settin...

Page 439: ...s when a key is pressed on the control panel Off On Invalid Entry Tone Select whether the machine beeps when an invalid settings value is entered such as when a user is trying to enter a number unavai...

Page 440: ...creen and display the main screen of a different function Home Copy Fax 1 Scan Menu Preferences Display Settings Default Screen after Startup Restoration Select a function to display the desired scree...

Page 441: ...Menu Preferences Display Settings Millimeter Inch Entry Switch Select Millimeter or Inch Notify to Check Paper Settings You can set the machine so that after you load the paper in the paper drawer a p...

Page 442: ...age Display Time Set a number for the interval Apply Scrolling Speed Adjust the speed for scrolling the screen by selecting from three levels Slow Standard Fast Menu Preferences Display Settings Scrol...

Page 443: ...nglish French Japanese Korean Malay Portuguese Spanish Thai Vietnamese Menu Preferences Display Settings Language Select a language Remote UI Language 2 Select the display language used for the Remote...

Page 444: ...et Time P 438 Function After Auto Reset P 438 Auto Sleep Time P 439 Auto Offline Time P 439 Date Time Settings Specify date and time settings including the date format and the 12 or 24 hour clock disp...

Page 445: ...ect the time zone If the time zone setting is changed the values set in Current Date Time Settings are also changed accordingly UTC 12 00 to UTC 0 00 to UTC 12 00 UTC Coordinated Universal Time UTC is...

Page 446: ...indicator is blinking However Auto Reset is performed when the error does not prevent the user from continuing to use a function 0 Auto Reset is disabled 1 to 2 to 9 min Menu Timer Settings Auto Reset...

Page 447: ...etting menu is displayed We recommend using the factory default settings to save the most power Entering Sleep Mode P 72 3 to 10 to 60 min Auto Offline Time 1 If a key has not been pressed for a speci...

Page 448: ...ource Auto Selection Enable or disable the automatic drawer selection feature for the paper sources If automatic drawer selection is set to On when printing documents the machine automatically selects...

Page 449: ...ns Select the function for which you want to configure automatic drawer selection NOTE Select Other for functions such as printing reports and lists Paper Sources Select the paper source for which you...

Page 450: ...riority Drawer 2 2 Speed Priority Print Side Priority NOTE This mode can be set when a duplexing unit is attached Menu Common Settings Switch Paper Feed Method Select the paper source Select Speed Pri...

Page 451: ...sided printing Paper P 586 Speed Priority is applied to the paper source instead In this case you need to load the paper in the same way as when Speed Priority is selected Loading Preprinted Paper P 5...

Page 452: ...Settings P 444 Auto Recognize Original Orientation P 445 Initialize Default Settings P 446 Change Default Settings You can change the factory default settings about copy The selected settings are use...

Page 453: ...on 1 Off 2 on 1 4 on 1 ID Card Copy Select Layout Different Size Originals 1 Off On Finishing Group Collate Rotate Group Rotate Collate Book 2 Pages Off On Erase Frame Off Original Frame Book Frame Au...

Page 454: ...nal Orientation Select On or Off Initialize Default Settings Select to restore the copy settings that you specified in Change Default Settings to the factory defaults Menu Copy Settings Initialize Def...

Page 455: ...ER 2004 P 368 Asterisks Settings marked with 1 are unavailable depending on the country or region of purchase Settings marked with 2 have different values depending on the country or region of purchas...

Page 456: ...rt sound when the handset of a telephone connected to the machine is not properly set on the cradle You can also adjust the volume of the alert sound 0 to 5 Menu Fax Settings Basic Settings Off Hook A...

Page 457: ...tings Basic Settings Communication Management Settings RX Start Speed Select a communication start speed R Key Setting If your machine is connected through a PBX Private Branch Exchange it is necessar...

Page 458: ...o 200 x 400 dpi Superfine Density Nine Levels 2 Sided Original Off Book Type Calendar Type Register Unit Name Register the name of a company or person The registered name is sent as sender information...

Page 459: ...use after the international access code or the fax number If the code or the number is still not recognized correctly change the duration of the pause For instructions on how to enter a pause see step...

Page 460: ...the sender information including the fax number and the name of the machine to the fax header The recipient can check who sent the fax by looking at the added information Off On Print Position Inside...

Page 461: ...Entered Fax Number Select whether to require users to enter the fax number twice when it is entered by using the numeric keys Displaying the Screen for Confirming the Fax Number P 390 Off On Restrict...

Page 462: ...It may take a longer time than usual to process data when ECM is enabled because the error check and corrections are performed while the data is transmitted Menu Fax Settings RX Function Settings ECM...

Page 463: ...ttings RX Function Settings Remote RX On Specify the ID number for receiving a fax Apply Switch to Auto RX Specify settings for automatically receiving a fax after the machine has rung for a specified...

Page 464: ...th sides of paper Off On If the optional duplex unit is attached the setting is available Menu Fax Settings RX Print Settings Print on Both Sides On Reduce RX Size Specify settings for reducing the im...

Page 465: ...image both vertically and horizontally Select Vertical Only to reduce only vertically RX Page Footer Select whether to print information including date and time of reception and page numbers on the bo...

Page 466: ...if one of these paper sizes is loaded but the other is not For example if you are printing a Letter size document but only A4 paper is loaded in the machine the machine will print your document on A4...

Page 467: ...whether to give priority to print speed or to print quality when using AirPrint Speed Priority Image Quality Priority Menu Printer Settings Speed Image Quality Priority for AirPrint Select Speed Prior...

Page 468: ...Area 1 P 461 Speed Image Quality Priority for Rotate Collate P 461 Special Processing P 461 Clean Transfer Roller P 464 Clean Drum Unit P 464 Clean Fixing Assembly P 464 Clean Feeder 1 P 464 Printer D...

Page 469: ...eed Priority or Image Quality Priority Speed Priority Image Quality Priority Menu Adjustment Maintenance Speed Image Quality Priority for Rotate Collate Select Speed Priority or Image Quality Priority...

Page 470: ...ode number when printing on paper that has been stored at high temperature and high humidity for a long time Mode 1 Mode 2 Mode 3 Mode 4 Mode 5 Menu Adjustment Maintenance Special Processing Special P...

Page 471: ...e may re appear faintly on the next output Menu Adjustment Maintenance Special Processing Special Printing Mode S Select the mode Special Printing Mode P Set the Special Printing Mode P setting to On...

Page 472: ...P 537 Clean Drum Unit Clean the drum unit if print quality deteriorates Drum P 538 Clean Fixing Assembly Clean the fixing assembly after a toner cartridge is replaced or if black streaks appear on pri...

Page 473: ...F 2204N 2004N Settings marked with an asterisk 2 are only available for the imageRUNNER 2204F Settings marked with 3 have different defaults depending on the country or region of purchase Network Sett...

Page 474: ...meric characters for the name of an Administrator Device Information Settings 1 Enter up to 32 alphanumeric characters for the name and the installation location to identify the machine Device Name Lo...

Page 475: ...e or disable settings for filtering packets received from devices with specified IPv6 addresses Specifying IP Addresses for Firewall Rules imageRUNNER 2204F 2204N 2004N P 372 Inbound Filter Off On Men...

Page 476: ...ows you to configure machine settings from a Web browser Use Remote UI Select whether to use the Remote UI Using the Remote UI allows you to configure machine settings from a Web browser Disabling Rem...

Page 477: ...he fax numbers and e mail addresses that can be specified as destinations to those already registered in the Address Book Limiting Available Destinations imageRUNNER 2204F P 387 Off On Restrict Resend...

Page 478: ...n Plug and Play Select a page description language so that the machine is detected as a printer that is compatible with that language when it is connected to a computer by using Plug and Play For more...

Page 479: ...manually install the firmware update available on the Canon Web site yourself For instructions on how to install the update see the instruction manual available on the Web site When the machine uses a...

Page 480: ...Menu P 563 Initializing System Management Settings P 564 Preferences Timer Settings Common Settings Copy Settings Fax Settings 2 Printer Settings Adjustment Maintenance System Management Settings Init...

Page 481: ...Settings Problems 504 Copying Problems 508 Scanning Problems 509 Printing Problems 511 Faxing Telephone Problems imageRUNNER 2204F 512 Miscellaneous Problems 514 When You Cannot Print Properly 515 Pr...

Page 482: ...Common Problems If you suspect that the machine is malfunctioning see the following sections before contacting Canon Common Problems P 502 Installation Settings Problems P 504 Copying Problems P 508 P...

Page 483: ...Troubleshooting 475...

Page 484: ...t surface to even the edges of the paper before loading it into the machine Check that the paper is appropriate for the machine Paper P 586 Check that no jammed paper fragments remain in the machine D...

Page 485: ...d remove the jammed paper from the output tray 3 Gently close the feeder cover 4 Lift the feeder and remove the jammed document 5 Gently close the feeder Paper Jams in the Drawer 1 1 Remove the jammed...

Page 486: ...2 Press the button on the left cover of the main unit and open the left cover 3 Open the drawer 1 left cover Troubleshooting 478...

Page 487: ...mmed paper 7 Gently push the drawer 1 back into the machine until it clicks 8 Close the drawer 1 left cover 9 Place your hand where the hand symbol is located on the left cover of the main unit and th...

Page 488: ...l NOTE Cassette Feeding Module AD1 is not available for the imageRUNNER 2004 1 Remove the jammed paper from the output tray 2 Press the button on the left cover of the main unit and open the left cove...

Page 489: ...4 Remove the jammed paper 5 Close the drawer 1 left cover 6 Open the drawer 2 left cover 7 Remove the jammed paper Troubleshooting 481...

Page 490: ...ently push the drawer 2 back into the machine until it clicks 11 Close the drawer 2 left cover 12 Place your hand where the hand symbol is located on the left cover of the main unit and then gently cl...

Page 491: ...per Jams around the Output Area 1 Remove the jammed paper from the output tray 2 Press the button on the left cover of the main unit and open the left cover 3 Remove the jammed paper Troubleshooting 4...

Page 492: ...aper Touching the fixing assembly when it is still hot may result in burns 4 Open the drawer 1 left cover 5 Remove the jammed paper 6 Close the drawer 1 left cover 7 Place your hand where the hand sym...

Page 493: ...ilable for the imageRUNNER 2004 1 Remove the jammed paper from the output tray 2 Press the button on the left cover of the main unit and open the left cover 3 Remove any jammed paper that is protrudin...

Page 494: ...touch anything in this unit 4 Open the drawer 1 left cover 5 Remove the jammed paper 6 Close the drawer 1 left cover 7 Place your hand where the hand symbol is located on the left cover of the main un...

Page 495: ...ams around the Fixing Assembly 1 Remove the jammed paper from the output tray 2 Press the button on the left cover of the main unit and open the left cover 3 Open the drawer 1 left cover Troubleshooti...

Page 496: ...hing the fixing assembly when it is still hot may result in burns 5 Close the drawer 1 left cover 6 Place your hand where the hand symbol is located on the left cover of the main unit and then gently...

Page 497: ...2 Press the button on the left cover of the main unit and open the left cover 3 Remove any jammed paper Troubleshooting 489...

Page 498: ...4 Place your hand where the hand symbol is located on the left cover of the main unit and then gently close the left cover until it clicks into place in the closed position Troubleshooting 490...

Page 499: ...WPS was attempted a wireless router could not be detected within a specific period of time Connect again paying attention to the time limit Setting Up Connection Using WPS Push Button Mode P 306 Setti...

Page 500: ...ding causes and solutions appear on the display check the contents Cannot receive the fax Make sure the fax was sent correctly by the sender The recipient s machine did not respond within 35 seconds A...

Page 501: ...paper set paper correctly and perform cleaning again Clearing Jams P 476 The amount of toner required for cleaning the fixing assembly is insufficient Cleaning requires toner Replace the toner cartrid...

Page 502: ...wireless LAN connection check the security settings of the wireless router Could not connect using WPS When automatic setting with WPS was attempted the connection failed due to an error Wait for a w...

Page 503: ...or lists can be printed on A4 or Letter size paper Load A4 or Letter size paper and set its size Loading Paper P 40 Specifying Paper Size and Type P 55 Paper on which received documents can be printed...

Page 504: ...s toner Configuring Purchase Information for Consumables P 543 It is recommended to replace the toner cartridge when printing a large volume of documents Replacing the Toner Cartridges P 541 Allowed P...

Page 505: ...hanging the settings Load the paper with the size that is set to Paper Settings Loading Paper P 40 Specifying and registering new destinations is restricted Only destinations that are registered in th...

Page 506: ...connected is not set to the machine correctly Check the network key the WEP key of the wireless router and set it to the machine again Checking the SSID and Network Key P 318 Setting Up Connection by...

Page 507: ...fax could not be sent or received due to its large data size When sending a fax Reduce the resolution and scan the document Adjusting Resolution P 129 When receiving a fax Ask the sender to divide the...

Page 508: ...If the documents that failed to be forwarded remain in memory you can forward it again Registering in the Address Book imageRUNNER 2204F P 60 037 Memory is full If a sending or printing job is queued...

Page 509: ...52 An error occurred because the main power was turned OFF due to an unspecified cause while a job was being processed Check that the power cord is securely inserted in the outlet the power cannot be...

Page 510: ...ctions P 14 Is sleep mode activated If you leave the machine unattended for a specific period of time it enters sleep mode for power conservation not allowing you to operate it To cancel sleep mode pr...

Page 511: ...u have loaded or paper to be used meets the paper requirements Loading Paper P 40 Make sure to load the same size and type of paper into the drawer or multi purpose tray Paper Jams Occur Repeatedly Ma...

Page 512: ...d firmly and the IP address is set correctly and then start the Remote UI again For how to check see Getting Started Manuals Included with the Machine P 596 or Viewing Network Settings P 326 If the ma...

Page 513: ...s hidden using a stealth mode set the SSID to be visible on the wireless router A mode that disables the SSID auto detection of other devices Check whether the machine is properly installed and ready...

Page 514: ...fter the MF Toolbox has been uninstalled Follow the steps in the procedure below to remove the folder For Windows Vista Right click the Start menu and select Explore All Users From Programs in Start M...

Page 515: ...manually set up the connection If the wireless router is set as described below manually enter all the required information for the wireless LAN connection Setting Up Connection by Specifying Detailed...

Page 516: ...the copy will have the same top bottom orientation 2 Sided Copying imageRUNNER 2204F 2204N 2004N P 88 The Alarm Sounds or The memory is full Scanning will be canceled Do you want to print Appears on...

Page 517: ...again During Scanning a Computer Connected to the Machine Freezes or is Disconnected Quit all running applications to increase the memory usage Make sure that the machine has sufficient free hard dis...

Page 518: ...ghlighted marks by adjusting the brightness Lower the monitor gamma value Configuring Scan Settings in Advanced Mode P 243 Distortion Patterns moire Appear On the Scanned Images Specify Scan Mode of M...

Page 519: ...ace in memory is running low the processing speed of the machine becomes slow just as a computer does There is nothing abnormal You cannot print with Google Cloud Print Using Google Cloud Print P 293...

Page 520: ...tions in the history cannot be specified A fax cannot be sent on an optical fiber line The machine is compliant with use on analog lines When using an optical fiber line or IP phone line the machine m...

Page 521: ...w Print or delete data in memory Checking Deleting Documents in Memory P 142 Printing Documents in Memory P 142 A fax cannot be received on an optical fiber line The machine is compliant with use on a...

Page 522: ...om in the Output Area Use only dry paper in the machine Moisture evaporates from damp paper due to the heat generated inside the fixing assembly it is most likely to occur at low room temperatures Thi...

Page 523: ...r local authorized Canon dealer Smudge Marks Appear on the Edge of Printouts P 517 Streaks Appear on Printouts P 517 White Streaks Appear P 518 Toner Smudges and Splatters Appear P 518 Printouts Are F...

Page 524: ...The Toner Adheres to the Hand P 521 Paper Creases P 522 Paper Curls P 522 Printouts Are Skewed P 524 Paper Is Not Fed Two or More Sheets Are Fed Together P 524 Troubleshooting 516...

Page 525: ...urs if a margin is set to none in the printer driver A margin of 5 mm or less around the edge of paper or 10 mm or less around the edge of envelopes is not printable with the machine Make sure to have...

Page 526: ...rtridges P 541 Toner Smudges and Splatters Appear Are you using appropriate paper Check usable paper and replace with appropriate paper Paper P 586 Loading Paper P 40 Is toner running low Check how mu...

Page 527: ...aper size and type settings properly Paper P 586 Loading Paper P 40 Specifying Paper Size and Type P 55 Printed Pages Have White Specks Are you using appropriate paper Check usable paper and replace w...

Page 528: ...artridges as necessary Replacing the Toner Cartridges P 541 Printouts Are Grayish Is Density in Copy Settings set too dark Adjust the setting so that density is lighter Setting Menu List P 420 Is the...

Page 529: ...ified is not appropriate Select the appropriate paper type setting Loading Paper P 40 The paper type loaded is not appropriate Make sure that the number and type of the paper loaded in the drawer meet...

Page 530: ...ing Paper P 40 Are you using appropriate paper Check usable paper and replace with appropriate paper Paper P 586 Paper Curls Are you using appropriate paper Check usable paper and replace with appropr...

Page 531: ...Page Setup tab Paper Type Plain L Troubleshooting 523...

Page 532: ...in the Paper Drawer P 42 Are you printing on curled envelopes Uncurl the envelopes and print again Loading Envelopes in the Multi Purpose Tray P 49 Paper Is Not Fed Two or More Sheets Are Fed Together...

Page 533: ...Loading Paper P 40 Check whether mixed sizes and types of paper are loaded together Troubleshooting 525...

Page 534: ...mble or repair the machine yourself it may not be covered by the warranty Information To Prepare Before When Contacting Canon When contacting us have the following information ready Product name image...

Page 535: ...imageRUNNER 2204F 549 Communication Management Report imageRUNNER 2204F 551 RX Result Report imageRUNNER 2204F 553 Address Book List imageRUNNER 2204F 554 User Data List System Manager Data List 556 D...

Page 536: ...artridges If you want to check the remaining toner level Replacing the Toner Cartridges P 541 How to replace toner cartridges How to Replace the Toner Cartridges P 545 Printing Reports and Lists Print...

Page 537: ...read the safety instructions before you start cleaning Maintenance and Inspections P 8 Where to Clean Exterior of the machine and ventilation slots Exterior P 530 Rollers inside the feeder Feeder P 53...

Page 538: ...were received by using the Memory Reception function faxes that are waiting to be sent and reports that are automatically printed after sending and receiving faxes are not deleted 2 Clean the exterior...

Page 539: ...waiting to be printed is deleted Fax documents that were received by using the Memory Reception function faxes that are waiting to be sent and reports that are automatically printed after sending and...

Page 540: ...4 Wait for the cleaned area to dry completely 5 Gently close the feeder platen cover 6 Reconnect the power cord and turn ON the machine Maintenance 532...

Page 541: ...1 Turn OFF the machine and unplug the power cord from the AC power outlet When you turn OFF the machine data that is waiting to be printed is deleted Fax documents that were received by using the Memo...

Page 542: ...r Then wipe the area with a soft dry cloth 6 Clean the transparent plastic part of the inner cover Clean the areas with a well wrung out cloth dampened with water Then wipe the area with a soft dry cl...

Page 543: ...and the document feeding roller Clean the areas with a well wrung out cloth dampened with water Then wipe the area with a soft dry cloth 11 Gently close the feeder 12 Reconnect the power cord and tur...

Page 544: ...acing Documents P 36 Then follow the procedure below 1 Press and tap Menu Adjustment Maintenance 2 Tap Clean Feeder You cannot use this function when jobs are stored in memory 3 Tap Start Cleaning sta...

Page 545: ...procedure below to clean the transfer roller Note that you cannot clean the transfer roller when the machine has documents waiting to be printed 1 Press and tap Menu 2 Tap Adjustment Maintenance 3 Tap...

Page 546: ...to clean the drum unit Note that you cannot clean the drum unit when the machine has documents waiting to be printed 1 Press and tap Menu 2 Tap Adjustment Maintenance 3 Tap Clean Drum Unit 4 Tap Star...

Page 547: ...erforming the following procedure Cleaning requires toner Make sure that there is sufficient toner remaining beforehand It takes approximately 90 seconds to clean the fixing assembly Checking Toner Le...

Page 548: ...After cleaning is completed and the message Finished appears press to return to the Home Screen Maintenance 540...

Page 549: ...idge to evenly distribute the toner inside the cartridge Replace the toner cartridge if you see this message before you start to print a large job If this message is displayed the incoming fax will be...

Page 550: ...ng to the following whenever you want to It is recommended that you check the level before you start to print a large job Device Information Toner Level Check the toner level Toner Level Displays the...

Page 551: ...n and register edit the documentation of your local authorized Canon dealer business card information etc 1 Press and tap Menu Output Report Purchase Information for Consumables 2 Tap Register Edit Pu...

Page 552: ...n for Consumables 2 Tap Print OK press Deleting Purchase Information Delete purchase information that you no longer need 1 Press and tap Menu Output Report Purchase Information for Consumables 2 Tap D...

Page 553: ...8 and Consumables P 9 before replacing the toner cartridges 1 Open the front cover 2 While pressing the unlock tab on the grip turn the toner cartridge in the direction of the arrow clockwise 3 Press...

Page 554: ...e cartridge with the label is facing up and push the toner cartridge into the machine as far as it will go Support the new toner cartridge with one hand from underneath while pushing it into the machi...

Page 555: ...f the seal breaks inside the toner cartridge and cannot be removed completely the toner cartridge cannot be used Throw away the seal after removing it from the toner cartridge 8 Turn the toner cartrid...

Page 556: ...imageRUNNER 2204F You can check the list of destinations registered in the Address Book Address Book List imageRUNNER 2204F P 554 User Data List System Manager Data List You can check the list of the...

Page 557: ...X Result Report Select the print setting Off Select if you do not want to print TX Result Reports On Select to print a TX Result Report every time you send a document Only When Error Occurs Select to...

Page 558: ...To print a part of a fax document on the report When you select On or Only When Error Occurs a part of a fax document can be included in the report Tap Include TX Image to On Maintenance 550...

Page 559: ...ttings Menu Output Rprt Report Settings Communication Management Report Select the print setting Auto Print 40 Transmissions Tap On to print the report automatically after every 40 transmissions or Of...

Page 560: ...Result OK indicates that the transmission was completed successfully while NG and three digits an error code indicates that the transmission failed When an Error Code Appears P 499 Maintenance 552...

Page 561: ...X Result Report Select the print setting Off Select if you do not want to print RX Result Reports On Select to print an RX Result Report every time you receive a document Only When Error Occurs Select...

Page 562: ...ial One Touch and Group Dial by printing an Address Book List Menu Output Rprt Print List Address Book List Select the registration type that you want to print Check that the size and type of paper di...

Page 563: ...LINKS Registering in the Address Book imageRUNNER 2204F P 60 Registering Address Book from Remote UI imageRUNNER 2204F P 416 Maintenance 555...

Page 564: ...rt Menu Output Rprt Print List User Data List or System Manager Data List Check that the size of paper displayed on the screen is loaded in the machine OK Yes Example The User Data List does not inclu...

Page 565: ...that were copied printed and scanned for each Department ID The report enables you to monitor usage and improve management Menu Output Rprt Print List Department ID Management Report Check that the si...

Page 566: ...check the counter numbers which are used for the total counter charge counter Menu Output Rprt Print List Copy Print Charge Log Report Check that the size of paper displayed on the screen is loaded i...

Page 567: ...elow may be displayed Number Counter Name Counted Items Counted Number per One Printed Scanned Sheet 1 Job Type Size Number of Printed Scanned Sides Large 2 Small 3 One Sided Two Sided imageRUNNER 220...

Page 568: ...h item on the counter is as follows number in the Size Large or Small column number in the Number of Scanned Printed Sides One Sided or Two Sided column For the imageRUNNER 2204F 2204N 2004N Example F...

Page 569: ...1053 08X You can restore the following settings Initializing Address Book imageRUNNER 2204F P 562 Initializing Menu P 563 Initializing System Management Settings P 564 Initializing All Data Settings...

Page 570: ...zing If a screen for entering a System Manager ID and PIN is displayed enter the System Manager ID and PIN tap Apply and press Setting the System Manager ID imageRUNNER 2204F 2204N 2004N P 359 Menu Sy...

Page 571: ...ngs P 564 If a screen for entering a System Manager ID and PIN is displayed enter the System Manager ID and PIN tap Apply and press Setting the System Manager ID imageRUNNER 2204F 2204N 2004N P 359 Me...

Page 572: ...ap Apply and press Setting the System Manager ID imageRUNNER 2204F 2204N 2004N P 359 Menu System Management Settings Initialize Menu System Management Settings Select the item that you want to initial...

Page 573: ...etting Menu List P 420 together at the same time You are required to restart the machine after initializing all data settings If a screen for entering a System Manager ID and PIN is displayed enter th...

Page 574: ...ment Type 584 Scan Area 585 Paper 586 Copy Specifications 589 Fax Specifications 590 Scanner Specifications 591 Printer Specifications 592 Network Environment imageRUNNER 2204F 2204N 2004N 593 Optiona...

Page 575: ...x 1053 093 This chapter contains technical specifications of this machine instructions on how to use the e Manual disclaimers copyright information and other important information for customers Append...

Page 576: ...ghlights 1053 094 Give the features that are described in this section The features are grouped under four headings Going Green and Saving Money Improving Efficiency Going Digital and So Much More App...

Page 577: ...from your computer Switching 1 Sided and 2 Sided Printing imageRUNNER 2204F 2204N 2004N only P 185 To print 2 Sided incoming faxes Print on Both Sides P 456 Print Multiple Pages on a Single Sheet To...

Page 578: ...lity printing There s a setting that uses less toner Give it a try and save toner and money For more information about this function see Saving Toner P 203 Send Faxes Directly From Your Computer Fax d...

Page 579: ...For more information about this function see Storing Received Faxes into Memory Memory Reception P 141 Appendix 571...

Page 580: ...n Address Book address as a fax destination Specifying from Address Book P 117 To save Address Book addresses on your computer or to export Address Book addresses from your computer to the machine usi...

Page 581: ...tion You can easily specify the page layout as well as binding position switching between 1 sided and 2 sided printing etc intuitively on the preview image in the printer driver The simple click opera...

Page 582: ...al and or civil liability If you are uncertain about the legality of using your product to scan print or otherwise reproduce any particular document and or of the use of the images scanned printed or...

Page 583: ...into text data that you can then edit with a text editor For more information about this function see Scanning Using MF Toolbox P 223 Add Images to a Work in Progress Some applications work with the m...

Page 584: ...for this age of speed For more information on useful functions with smartphones tablets see the Canon website For information on Mopria TM including certified terminals visit http www mopria org For m...

Page 585: ...information about this function see Printing Posters P 191 Make Booklets imageRUNNER 2204F 2204N 2004N Sometimes your documents deserve better presentation than a staple in the upper left corner Maki...

Page 586: ...Machine Specifications P 579 Optional Equipment Specifications P 581 Wireless LAN Specifications P 583 Document Type P 584 Scan Area P 585 Paper P 586 Copy Specifications P 589 Fax Specifications P 59...

Page 587: ...roximately 35 5 kg Dimensions H x W x D When the Platen Cover Type X is attached one drawer attached 502 mm x 622 mm x 589 mm When the Feeder DADF AT1 is attached one drawer attached 607 mm x 622 mm x...

Page 588: ...Area P 585 1 Depending on the system and conditions of use these values may differ 2 Warm up time may vary depending on the environment and conditions under which the machine is being used At a room...

Page 589: ...Scanning Speed For the imageRUNNER 2204F 2204N Copying 1 sided scanning 22 sheets minute A4 in Black and White at 600 x 600 dpi Scanning 1 sided scanning 23 sheets minute A4 in Black and White at 300...

Page 590: ...O Argentina OFFICIO Argentina LTR Argentina LTRR Government LTR Government LTRR Government LGL AUS FOOLSCAP FOOLSCAP F4A India LGL Paper Weight 64 to 90 g m2 Power Source Maximum Power Consumption Fro...

Page 591: ...ncy Range 2 412 to 2 472 MHz Transmission Scheme DS SS System OFDM System Communication Mode Infrastructure Mode Security WEP WPA PSK TKIP AES CCMP WPA2 PSK TKIP AES CCMP Connection Method WPS Wi Fi P...

Page 592: ...ds Special types of paper for example tracing paper transparencies etc Booklet Plain paper one page document multi page documents of the same size thickness and weight Size W x L Up to 297 x 431 8 mm...

Page 593: ...e document Make sure that text and images in your documents fit within the shaded area The scan area varies depending on the function used and where documents are placed in the feeder or on the platen...

Page 594: ...ray are listed below Paper Size Paper Source Multi purpose Tray Drawer 1 Drawer 2 A3 1 2 B4 1 2 A4 1 2 A4R 1 B5 1 B5R 1 A5 A5R 1 11 x 17 1 2 LGL 1 2 LTR 1 2 LTRR 1 STMT STMTR 1 EXEC 1 OFFICIO 1 Ecuado...

Page 595: ...ce Capacity Chlorine free paper can be used with this machine Paper Type Paper Capacity for Paper Drawer Paper Capacity for Multi Purpose Tray Plain paper 64 to 90 g m2 250 sheets 80 sheets Heavy pape...

Page 596: ...Printable Area The shaded areas in the image below indicate the printable area of the document Appendix 588...

Page 597: ...0 MAX Copy Speed 1 1 sheet minute For the imageRUNNER 2204F 2204N A4 22 A4R 11 A3 11 A5R 13 B5 20 B5R 13 For the imageRUNNER 2004N 2004 A4 20 A4R 11 A3 10 A5R 13 B5 20 B5R 13 Multiple Copies 1 to 99 s...

Page 598: ...mory at 33 6 Kbps Image Memory 256 pages Fax Resolution Normal 200 x 100 dpi Fine 200 x 200 dpi Photo 200 x 200 dpi Superfine 200 x 400 dpi Auto Dial Function Address Book 104 destinations including d...

Page 599: ...8 mm Scan Resolution Optical resolution Platen glass up to 600 x 600 dpi Feeder up to 600 x 600 dpi Software interpolation resolution 9 600 x 9 600 dpi Scan Speed 23 sheets minute Driver TWAIN WIA 2 0...

Page 600: ...eRUNNER 2004N 1 sided printing 20 ppm 2 sided printing 14 ppm For the imageRUNNER 2004 1 sided printing 20 ppm Output Resolution 600 x 600 dpi Number of Tones 256 The print speed on A4 size plain pape...

Page 601: ...nt imageRUNNER 2204F 2204N 2004N 1053 09U Network Interface For the imageRUNNER 2204F 2204N 2004N 10Base T 100Base TX RJ 45 Protocol Supported TCP IP Frame type Ethernet II Print applications LPD Raw...

Page 602: ...2204N 2004N The Platen Cover Type X can be attached to the imageRUNNER 2204N 2004N in place of the feeder DADF AT1 Close the platen cover to secure originals that have been placed on the platen glass...

Page 603: ...Cassette BB1 You can replace the standard paper drawer of the machine with the optional paper drawer The optional paper drawer cannot be attached to the optionalCassette Feeding Module AD1 For how to...

Page 604: ...using this machine e Manual This Manual This manual describes all the functions of the machine in a manual that is viewed using a Web browser You can browse information by category or enter a keyword...

Page 605: ...keyword Perform a search by entering a keyword such as fax or wireless LAN and the pages containing the keyword are displayed You can find the page you are looking for from those results You can also...

Page 606: ...depending on the country region or the model of the machine 1 Insert the User Software and Manuals CD ROM DVD ROM into the drive on the computer Select a language and click OK if you are prompted to d...

Page 607: ...r all the check boxes except for Manuals and click Install 5 Read the License Agreement and click Yes to agree The installation begins Wait a moment This process may take some time 6 Click Exit Append...

Page 608: ...7 Click Next Exit Viewing the e Manual Double click the shortcut icon of the e Manual on the desktop Appendix 600...

Page 609: ...nd Manuals CD ROM DVD ROM into the drive on the computer Select a language and click OK if you are prompted to do so If the Software Programs Manuals Setup screen does not appear remove the CD ROM DVD...

Page 610: ...ert the User Software and Manuals CD ROM DVD ROM into the drive on the computer Select a language and click OK if you are prompted to do so 2 Click Start Software Programs If the above screen is not d...

Page 611: ...4 Click Next Uninstall begins Wait a moment This process may take some time 5 Click Exit 6 Click Back Exit Appendix 603...

Page 612: ...Appendix 604...

Page 613: ...Highlights Provides a variety of practical examples of ways to use the machine Click to toggle the display of practical examples by category or click the sliding display for more information about eac...

Page 614: ...the corresponding topic page Topic Page Contains information about how to configure and use the machine Navigation See what chapter topic you are currently viewing Click to jump to the corresponding...

Page 615: ...Enter keyword s here Enter a keyword or keywords and click to display the search results in the search dialog box Search result dialog box Displays the search results of the pages that contain the sp...

Page 616: ...rations Indicates operational requirements and restrictions Be sure to read these items carefully to operate the machine correctly and avoid damage to the machine or property Indicates a clarification...

Page 617: ...Others 1053 0A4 This section describes basic Windows operations and includes disclaimers copyright information and other information Appendix 609...

Page 618: ...Server 2008 R2 Start select Devices and Printers Windows Server 2008 Start select Control Panel double click Printers Windows 8 Server 2012 Right click the lower left corner of the screen select Contr...

Page 619: ...ROM DVD ROM follow the procedure below The CD ROM DVD ROM drive name is indicated as D in this manual The CD ROM DVD ROM drive name may differ depending on the computer you are using Windows Server 2...

Page 620: ...er driver is operational by printing a test page in Windows 1 Load A4 size paper in the multi purpose tray Loading Paper in the Multi Purpose Tray P 46 2 Open the printer folder Displaying the Printer...

Page 621: ...e lower left corner of the screen select Control Panel Windows 8 1 Server 2012 R2 Right click Start select Control Panel If you are using Windows 10 proceed to step 2 2 Display System Windows Vista 7...

Page 622: ...System 3 Click the Computer Name or Network ID tab 4 Click Change or Properties Windows Vista 7 8 8 1 Server 2008 Server 2008 R2 Server 2012 Server 2012 R2 1 Display Control Panel Windows Vista 7 Serv...

Page 623: ...and Maintenance System Windows Server 2008 Double click System Windows 10 Click Settings double click System click About Checking the LPR RAW Printer Port 1 Open the printer folder Displaying the Prin...

Page 624: ...Appendix 616...

Page 625: ...ng manuals or the help on the drivers Canon UFR II UFRII LT Printer Driver Guide Canon Fax Driver Guide Canon Scanner Driver Guide Driver s Help Displaying the Driver Guide Double click the following...

Page 626: ...your cooperation in the correct disposal of this product will contribute to the effective usage of natural resources For more information regarding return and recycling of WEEE products please visit h...

Page 627: ...demarks of Apple Inc Microsoft Windows Windows Vista Windows Server Internet Explorer Word Excel and Power Point are either registered trademarks or trademarks of Microsoft Corporation in the United S...

Page 628: ...for use with the Canon product you purchased the PRODUCT 4 You may not assign sublicense market distribute or transfer the SOFTWARE to any third party without prior written consent of rights holders o...

Page 629: ...and Conditions of the License See Page bldimake MIT License 3 FreeType The FreeType Project LICENSE 4 Incl MIT License 9 JPEG The Independent JPEG Group s JPEG software README for release 6b of 27 Ma...

Page 630: ...of the Software THE SOFTWARE IS PROVIDED AS IS WITHOUT WARRANTY OF ANY KIND EXPRESS OR IMPLIED INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY FITNESS FOR A PARTICULAR PURPOSE AND NONI...

Page 631: ...programs documentation and makefiles at the very least This license was inspired by the BSD Artistic and IJG Independent JPEG Group licenses which all encourage inclusion and use of free software in c...

Page 632: ...oject www freetype org All rights reserved Please replace year with the value from the FreeType version you actually use Legal Terms 0 Definitions Throughout this license the terms package FreeType Pr...

Page 633: ...PARTICULAR PURPOSE IN NO EVENT WILL ANY OF THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY DAMAGES CAUSED BY THE USE OR THE INABILITY TO USE OF THE FREETYPE PROJECT 2 Redistribution This license gr...

Page 634: ...or commercial advertising or promotional purposes without specific prior written permission We suggest but do not require that you use one or more of the following phrases to refer to this software in...

Page 635: ...d distribution If you are looking for support start in this list if you haven t found anything to help you in the documentation o freetype devel nongnu org Discusses bugs as well as engine internals d...

Page 636: ...in all copies or substantial portions of the Software THE SOFTWARE IS PROVIDED AS IS WITHOUT WARRANTY OF ANY KIND EXPRESS OR IMPLIED INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY FIT...

Page 637: ...10 this software is based in part on the work of the Independent JPEG Group...

Page 638: ...e this software is freely granted provided that this notice is preserved copysignf c Copyright c 1993 by Sun Microsystems Inc All rights reserved math_private h Copyright c 1993 by Sun Microsystems In...

Page 639: ...umentation source and configuration files Object form shall mean any form resulting from mechanical transformation or translation of a Source form including but not limited to compiled object code gen...

Page 640: ...fer the Work where such license applies only to those patent claims licensable by such Contributor that are necessarily infringed by their Contribution s alone or by combination of their Contribution...

Page 641: ...names of the Licensor except as required for reasonable and customary use in describing the origin of the Work and reproducing the content of the NOTICE file 7 Disclaimer of Warranty Unless required b...

Page 642: ...hould be enclosed in the appropriate comment syntax for the file format We also recommend that a file or class name and description of purpose be included on the same printed page as the copyright not...

Page 643: ...y be used to endorse or promote products derived from this software without specific prior written permission THIS SOFTWARE IS PROVIDED BY APPLE AND ITS CONTRIBUTORS AS IS AND ANY EXPRESS OR IMPLIED W...

Page 644: ...his software must display the following acknowledgment This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit http www openssl org 4 The names OpenSSL Toolkit a...

Page 645: ...includes cryptographic software written by Eric Young eay cryptsoft com This product includes software written by Tim Hudson tjh cryptsoft com Original SSLeay License Copyright C 1995 1998 Eric Young...

Page 646: ...nes from the library being used are not cryptographic related 4 If you include any Windows specific code or a derivative thereof from the apps directory application code you must include an acknowledg...

Page 647: ...20 including the GNU Public Licence...

Page 648: ...shed to do so subject to the following conditions The above copyright notice and this permission notice shall be included in all copies or substantial portions of the Software THE SOFTWARE IS PROVIDED...

Page 649: ...be included in all copies or substantial portions of the Software THE SOFTWARE IS PROVIDED AS IS WITHOUT WARRANTY OF ANY KIND EXPRESS OR IMPLIED INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHAN...

Page 650: ...llectual property of rights holders of the SOFTWARE 3 You may use the SOFTWARE solely for use with the Canon product you purchased the PRODUCT 4 You may not assign sublicense market distribute or tran...

Page 651: ...to remain under this license does not apply to any document created using the fonts or their derivatives DEFINITIONS Font Software refers to the set of files released by the Copyright Holder s under t...

Page 652: ...sion except to acknowledge the contribution s of the Copyright Holder s and the Author s or with their explicit written permission 5 The Font Software modified or unmodified in part or in whole must b...

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Summary of Contents for imageRunner 2204F

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Canon imageRunner 2204F, User Manual, Page: 392 / 652

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Summary of Contents for imageRunner 2204F

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