Canon imageCLASS MF4880dw Basic Operation Manual Download Page 13

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Basic Oper

tion

HAND

SET EXT.

LINE

Back Side

Rear cover

(MF4890dw/MF4880dw only)
Open this cover to clear paper jams when using
the 2-sided copy function (

→

P.99).

MF4770n

MF4890dw/MF4880dw

Rating label

The machine’s serial number (consists of three
letters and a 5-digit number) and the required
voltage and current are specifi ed.

Write the serial number on the back
cover of this guide for reference when
contacting the Canon Customer Center.

Power socket

Connect the power cord.

USB port

Connect to a computer via a
USB cable.

LAN port

Connect to a network via a
LAN cable.

External device jack

Connect an external telephone.

Telephone line jack

Connect a telephone line.

Summary of Contents for imageCLASS MF4880dw

Page 1: ...uide This guide describes the basic use of the machine Read this guide after finishing the machine setup Read Important Safety Instructions first p Keep this manual for future reference For informatio...

Page 2: ...ses and countermeasures for trouble you might face during the setup Be sure to read this manual before using the machine e Manual The e Manual includes information about all functions and configuratio...

Page 3: ...ion of an operation or additional explanations for a procedure Reading these notes is highly recommended Keys and Buttons Used in This Manual In this manual the following styles are used to represent...

Page 4: ...setting the density resolution and sharpness Copy P 32 Fax P 52 2 Sided Printing Print copies received faxes or documents on both sides of paper Copy P 34 Print P 41 Fax P 69 Multiple Documents onto...

Page 5: ...gether Watermark Printing P 45 Add watermarks such as COPY or DRAFT to the document Scan Scanning using the Operation Panel P 75 Select a computer to save scanned images in and scan images directly fr...

Page 6: ...e Multi Purpose Tray 24 Loading Envelopes or Paper with a Letterhead 25 Setting a Paper Size and Type 26 Switch to the Quiet Mode 27 Switch to the Sleep Mode 27 Use the Toner Saver Mode 28 Copy Make a...

Page 7: ...umber with the Alphanumeric Keys 55 Using the One Touch Keys 56 Using the Coded Dialing Codes 56 Searching the Address Book 57 Redialing 57 Sending a Fax to Multiple Destinations Sequential Broadcast...

Page 8: ...g the Toner Level 87 Conserving the Toner to Extend the Life of Toner Cartridges 88 Replacing the Toner Cartridge 88 Manage Using the Report and List Functions 91 Configure Settings Using the Remote U...

Page 9: ...aten Glass 20 Placing Documents in the Feeder 20 Load Paper 22 Loading Paper in the Paper Cassette 23 Loading Paper in the Multi Purpose Tray 24 Loading Envelopes or Paper with a Letterhead 25 Setting...

Page 10: ...0dw MF4770n Learn the Names and Functions of Each Part of the Machine Front Side Feeder cover Open this cover to clear paper jams P 95 Lift handles left right Hold these handles to lift or transport t...

Page 11: ...hine Leave more than 4 10 cm of space around the machine Output tray Printed documents are output here Output tray extension Pull out the tray extension when using paper larger than LTR Paper stopper...

Page 12: ...en this guide to clear paper jams P 96 Toner guides When inserting the toner cartridge fit the protrusions on the toner cartridge into these guides P 88 Toner cover Open this cover to access the toner...

Page 13: ...ists of three letters and a 5 digit number and the required voltage and current are specified Write the serial number on the back cover of this guide for reference when contacting the Canon Customer C...

Page 14: ...Status Monitor Cancel Press to view or cancel jobs You can also check the status of the machine p 37 p 46 p 66 One touch Speed Dial Keys Press to specify recipients registered to one touch keys p 56 M...

Page 15: ...Scan PC2 Press to send the scanned documents to the registered computer for each keys Paper Save Copy Press to copy with a preset setting to save paper Clear Press to delete letters and numbers Stop...

Page 16: ...12 12 52AM RX Mode Auto Resolution 200 x 1 Select the scan type Computer Remote Scanner Fax Mode Scan Mode Displays the recipient s number To change the settings 1 Press or to highlight an item and th...

Page 17: ...l times until the desired character is displayed Press to delete the last character Press and hold to delete all text Press to move the cursor To enter a space move the cursor to the end of the text a...

Page 18: ...eep Time Auto Reset Time 4 Press or to highlight Current Time Settings and then press OK To change the display format for the date or time specify Date Display Type or 12 24 Hour Clock To use daylight...

Page 19: ...vailable documents Size Width X Length 81 2 215 9mm 113 4 297mm Maximum Weight Maximum 4 4 lb 2 kg Capacity 1 sheet When placing non standard documents such as heavy paper small paper or booklets Use...

Page 20: ...ansparency place white paper above the document A5 STMT B5 A4 LTR 4 Close the feeder Placing Documents in the Feeder 1 Open the document feeder tray 2 Spread the document guides a little wider than th...

Page 21: ...ORTANT IMPORTANT If the document guides are too loose or too tight this may result in misfeeds or paper jams IMPORTANT IMPORTANT While scanning documents do not add or remove documents When scanning i...

Page 22: ...use any of the following Wrinkled or creased paper Curled or rolled paper Torn paper Damp paper Paper printed with a thermal transfer printer Do not copy on the reverse side 2 Step Select where to lo...

Page 23: ...tterhead see Loading Envelopes or Paper with a Letterhead p 25 1 Lift the dust cover 2 Spread the paper guides a little wider than the paper size 3 Gently load the paper into the paper cassette with t...

Page 24: ...ds or paper jams 5 Close the dust cover 6 Specify the loaded paper size and type p 25 Loading Paper in the Multi Purpose Tray 1 Spread the paper guides a little wider than the paper 2 Gently load the...

Page 25: ...ing with portrait layout When printing with landscape layout When printing with landscape layout When printing with portrait layout If Print Side Priority is selected load the paper with the printed s...

Page 26: ...to specify the size Paper Size LTR LGL STMT EXEC 4 Press or to highlight the desired paper type and then press OK Paper Type Plain 16 lb Bond 24 Plain L 16 lb Bond Recycled Color 5 Press Paper Setting...

Page 27: ...does not affect the speaker or the key volume To lower or set Off Entry Tone or Job Done Tone refer to the Basic Operation Adjust the Volume in the e Manual Switch to the Sleep Mode You can switch to...

Page 28: ...light colors may not be clearly reproduced 1 Press Menu 2 Press or to highlight Preferences and then press OK 3 Press or to highlight Toner Saver Mode and then press OK Preferences Sound Volume Contr...

Page 29: ...he density 32 Selecting the Document Type 32 Adjusting the sharpness 33 Make Double Sided Copies MF4890dw MF4880dw Only 34 Copy Multiple Pages onto One Sheet 35 Collate Copies 35 Copy a Double Sided I...

Page 30: ...eds or paper jams 2 Switch to the Copy mode p 16 3 Enter the desired copy quantity 1 to 99 with the alphanumeric keys Press Clear to delete the entered copy quantity Copy Press Start 100 LTR Density 0...

Page 31: ...1 1 Sided Copy four pages onto one side of each paper MF4890dw MF4880dw only 4 Press or to highlight the document size and then press OK 5 Press Start Enlarge or Reduce Copies Enlarge or reduce copies...

Page 32: ...ble for the document Density Auto Density Manual Density Less density lighter More density darker 5 Press Start Selecting the Document Type Select the appropriate document type 1 Place your documents...

Page 33: ...Switch to the Copy mode p 16 3 Press or to highlight Sharpness and then press OK 4 Press or to adjust the sharpness and then press OK Select Auto Density to use the density that is most suitable for...

Page 34: ...sided documents place documents in the feeder 4 Press or to highlight the 2 sided copy format and then press OK 2 Sided Off 1 2 Sided 2 2 Sided 2 1 Sided 5 Press Start When placing your documents in...

Page 35: ...scan size to LTR to scan the entire page of an LTR size document 6 Press Start Specifying the page layout manually If you select Select Layout at step 4 above you may specify the desired page layout 2...

Page 36: ...4 5 mm space created A5 STMT B5 A4 LTR A5 STMT5mm 5mm A5 STMT B5 A4 LTR A5 STMT5mm 5mm 2 Switch to the Copy mode p 16 3 Press or to highlight N on 1 and then press OK 4 Press or to highlight ID Card C...

Page 37: ...ned to the default screen after auto reset is performed 1 Press Menu 2 Press or to highlight Copy Settings and then press OK 3 Press or to highlight Change Defaults and then press OK 4 Press or to hig...

Page 38: ...38 38 Memo...

Page 39: ...rint This chapter describes basic Print functions Before using the printing functions connect the machine to a computer and install the printer driver on the computer See the Starter Guide to learn ho...

Page 40: ...waiting Enlarge or Reduce a Document You can enlarge or reduce the data to fit the paper size automatically or specify a custom ratio 1 Open a document from an application and then open the Print wind...

Page 41: ...d then open the Print window 2 Select your print and then open the Printing Preferences window 3 Click the Finishing tab and then specify the settings for double sided printing Select 2 sided Printing...

Page 42: ...t from an application and then open the Print window 2 Select your printer and then open the Printing Preferences window 3 Click the Page Setup tab and then specify the number of pages and a page layo...

Page 43: ...inting Preferences window 3 Click the Finishing tab select Booklet Printing and then click Booklet 4 Specify the settings for the booklet and then click OK You can choose to print all pages at once or...

Page 44: ...nd then open the Printing Preferences window 3 Click Page Setup tab and then select Poster N N from the Page Layout drop down menu Select Poster N N N N is split numbers of divided pages wide by high...

Page 45: ...then specify the settings for watermark printing Select the desired watermark Select to add watermarks 4 To create a new watermark click Edit Watermark and then enter the new text Add the edited water...

Page 46: ...or Cancel 2 Press or to highlight Print Job Status and then press OK 3 View the details of a print job or cancel the job Press or to view the print job status Press OK to view the detailed information...

Page 47: ...n International Destination Adding Pauses 58 Calling a Recipient before Sending a Fax 59 Receive a Fax Receive Mode 60 Using the Machine for Fax Only 61 Using the Machine for Faxing and Phoning 61 Usi...

Page 48: ...er Registering Numbers to One Touch Keys To send a fax to a destination registered to a one touch key see Using the One Touch Keys p 56 1 Switch to the Fax mode and then press Address Book Display the...

Page 49: ...then press OK 12 Press Back to close the screen Registering Numbers to Coded Dialing Codes To send a fax to a destination that is registered to a coded dialing code see Using the Coded Dialing Codes p...

Page 50: ...reen Registering Recipients for Group Dialing You can register a group of multiple recipients to an one touch keys or a coded dialing code It is useful when sending a fax to multiple destinations at o...

Page 51: ...n press or to highlight Apply and then press OK Name Max 16 char CANON Apply Entry Mode A 9 Press or to highlight Destinations and then press OK 10 Press or to highlight Add and then press OK 11 Press...

Page 52: ...destinations to the group Address Book Details View the details for the destination Delete From Address Book Delete destinations from the address book 4 Select the desired destination and then press...

Page 53: ...ext documents 200 dpi x 200 dpi Photo For documents that contain photographs 200 dpi x 400 dpi Superfine For documents that contain very fine text 5 Send a fax to the desired destination p 55 Adjustin...

Page 54: ...the document is calendar type 5 Send a fax to the desired destination p 55 Changing the Default Settings You can change the default settings that is applied when the machine is restarted Reset is pres...

Page 55: ...nished When placing documents on the platen glass 1 Press or to highlight the size of the original document and then press OK 2 After placing next page press Start Press Start for each page 3 When all...

Page 56: ...ution 200 X 1 User01 01234567 5 Press Start Using the Coded Dialing Codes You can easily send faxes to a destination registered to a coded dialing code You can send faxes to multiple destinations at o...

Page 57: ...desired recipient and then press OK 7 Press Start to start sending Redialing If you send faxes by entering the fax number manually the last three destinations are stored in the memory You can send fax...

Page 58: ...nfirm or delete destinations press or to highlight Confirm Edit Destination and then press OK 7 Press Start Sending a Fax to an International Destination Adding Pauses When sending faxes to internatio...

Page 59: ...receive a fax automatically To use this function you must connect the handset or an external telephone to the machine If they are not connected use another telephone to make sure the recipient to swi...

Page 60: ...Switch mode See Using the Machine for Faxing and Phoning p 61 Manual mode See Using the Machine Primarily for Phoning p 62 Connect an answering machine to the machine Connect an external telephone to...

Page 61: ...y the number of rings Using the Machine for Faxing and Phoning Set the fax receive mode to Fax Tel Auto Switch 1 Switch to the Fax mode p 16 2 Press or to highlight RX Mode and then press OK 3 Press o...

Page 62: ...Mode Auto Fax Tel Auto Switch Manual Answering Machine When a Fax or Call Comes In The connected answering machine answers the call and if the call is a fax the machine starts receiving the fax If the...

Page 63: ...de to manually switch to receive mode Receiving Faxes in Manual Mode If you hear a beep when you answer a call in manual mode the call is a fax Follow the procedure below to manually switch to receive...

Page 64: ...consecutive digits that consist of only 0 as a PIN Report Print Set the RX Result Report to print automatically when faxes are received into the memory Off Do not print the RX Result Report On Print...

Page 65: ...fax job press or to highlight Delete press or to highlight Yes and then press OK To forward the fax press or to highlight Forward specify destination and then press OK Printing Received Fax Documents...

Page 66: ...select Delete or Forward p 65 5 Press Status Monitor Cancel to close the screen Change the Fax Settings You can change the fax settings for sending and receiving to suit your needs Changing Fax Sendin...

Page 67: ...default ECM TX Off On The Error Correction Mode ECM automatically detects and corrects errors during fax communication Using the ECM function can diminish send errors even over poor connections Pause...

Page 68: ...new destinations to the address book one touch keys or coded dialing codes Changing destinations that are registered to the address book one touch keys or coded dialing codes Allow Fax Driver TX Off...

Page 69: ...Times 1 to 2 to 99 times Specify whether or not the external telephone will ring during an incoming call if RX Mode is set to Auto or Fax Tel Auto Switch After the external telephone rings for specif...

Page 70: ...AT 02 07 PM TX RX NO 5001 P 0001 Continue Print When Toner Is Nearly Out Off On Specify whether or not to continue printing received faxes when the toner is nearly out MF4890dw MF4880dw only Changing...

Page 71: ...ng start speed if you have difficulty sending or receiving faxes Memory Lock Settings Off On Memory Lock PIN Seven digit number Report Print Off On Memory Lock Time Off On Generally received documents...

Page 72: ...72 72 Memo...

Page 73: ...ns Understand the Scanning Method 74 Scan a Document with the Operation Panel 75 Scanning a Document Using a Shortcut Key 77 Scan a Document with the MF Toolbox 78 Configuring Scan Settings Using the...

Page 74: ...with the Scanner Driver p 82 You can set the various scan settings with the scanner driver ScanGear MF Window Scan a Document using WIA driver For more details see Scanning Scanning Using the WIA Dri...

Page 75: ...tion and then press OK When multiple computers are connected the computer connected by a USB cable is listed on the top Specify destination USER01 6 Press or to specify the scan settings Color Scan Sc...

Page 76: ...highlight Store and Finish and then press OK When scanning is complete the folder that contains the scanned images is opened on the screen of the computer Canceling Scan Jobs Press Stop twice It is va...

Page 77: ...ortcut Key Settings Register Confirm Destination 5 Press or to highlight the shortcut key that you want to register and then press OK 6 Press or to highlight the connection method and then press OK 7...

Page 78: ...y scan the document press or to highlight Scan Next Original and then press OK 2 press or to highlight Store and Finish and then press OK Scanning operation starts Scan a Document with the MF Toolbox...

Page 79: ...a destination that you specify PDF The scan preset for the multiple page searchable PDF is displayed The scanned document will be saved as a PDF file Color Scan B W Scan Custom 1 Custom 2 The custom...

Page 80: ...or mode This setting is not available when scanning using the Color Scan or B W Scan button Set the scanning resolution If you select a higher resolution the image quality becomes higher and the file...

Page 81: ...vailable when you scan using the OCR button Set an application to display the scanned image Click Set to select an application or drag and drop the application icon Click Delete to save the file witho...

Page 82: ...indow appears select the Display the Scanner Driver check box and then click Start 7 Select Preview on the scanner driver dialog box and then specify settings as needed Specify various scanner setting...

Page 83: ...he Toner Level 87 Conserving the Toner to Extend the Life of Toner Cartridges 88 Replacing the Toner Cartridge 88 Manage Using the Report and List Functions 91 Configure Settings Using the Remote UI 9...

Page 84: ...power cord and then turn ON the power Cleaning the Exterior 1 Turn OFF the machine and disconnect all the cables from the machine 2 Remove any documents from the platen glass or feeder 3 Clean the ex...

Page 85: ...it becomes very hot during use If you get toner on your hands or clothing If toner gets on your hands or clothing wash them immediately with cold water Washing with warm water makes it impossible to...

Page 86: ...ect all the cables and then turn ON the power Cleaning the Feeder 1 Turn OFF the machine and disconnect all the cables from the machine 2 Remove any documents from the feeder 3 Open the feeder cover c...

Page 87: ...Continue Print When Toner Is Nearly Out On and then press OK Checking the Toner Level 1 Press Status Monitor Cancel 2 Press or to highlight Device Status and then press OK 3 Press or to highlight Rem...

Page 88: ...o evenly distribute the toner 3 Insert the toner cartridge 4 Close the toner cover and then lower the scanning platform Replacing the Toner Cartridge You can purchase replacement toner cartridges from...

Page 89: ...arefully pull the sealing tape completely out 20 50 cm IMPORTANT IMPORTANT When pulling out the sealing tape Do not pull the sealing tape at an angle or up and down If the tape breaks it may not be pu...

Page 90: ...function in the vacuum cleaner or result in a dust explosion due to static discharge CAUTION If you get toner on your hands or clothing Wash them immediately with cold water Washing with warm water se...

Page 91: ...x communication history 4 Follow the on screen instructions to print the report or list 5 Press Report to close the screen To set the report not to be printed automatically If an error occurs while se...

Page 92: ...rt the web browser enter http the IP address of the machine in the address filed and then press Enter key on your keyboard Input Example http 192 168 0 215 3 Log on to the Remote UI System Manager Mod...

Page 93: ...aring Paper Jams Inside the Machine 96 Resolve a Displayed Message 100 Resolve an Error Code 101 Improve Output Quality 102 Resolve a Problem 104 Troubleshooting This chapter describes how to clear pa...

Page 94: ...stain your skin or clothing When removing jammed documents or paper If paper is jammed remove it carefully so that no pieces of paper remain inside the machine according to the displayed message Also...

Page 95: ...elow to remove jammed documents MF4890dw 1 Open the feeder cover and lift the lock release lever 2 Remove any jammed document by pulling it gently 3 Hold the green grip and then open the inner cover 4...

Page 96: ...e feeder cover Clearing Paper Jams Inside the Machine Follow the procedure below to remove jammed paper 1 Step Step Check and remove the jammed paper inside the machine 1 Lift the scanning platform an...

Page 97: ...irmly close it Ensure that each end of the paper exit guide is closed 7 Gently pull any jammed paper downward from between the fixing unit A and roller B until the leading edge emerges from the machin...

Page 98: ...Touching the transfer roller may damage the machine 2 Step Step Check and remove the jammed paper in the paper cassette 1 Remove any jammed paper by pulling it gently 2 Lift the dust cover and then r...

Page 99: ...99 Troubleshooting 3 Step Check and remove the jammed paper in the rear cover MF4890dw MF4880dw only 1 Open the rear cover 2 Remove any jammed paper by pulling it gently 3 Close the rear cover...

Page 100: ...there are any jobs waiting to be sent or printed wait until the jobs are complete Split the job into smaller subsets or reduce the scanning resolution and try to send them again p 53 Memory is full S...

Page 101: ...pient what type of fax machine is being used and then send the document to a Super G3 fax machine If the recipient does not have a Super G3 fax machine send the document again using a communication mo...

Page 102: ...Change the Special Mode V setting from the operation panel Paper creases Verify that the appropriate paper is being used p 22 Print a test page with new paper Verify that the paper is loaded properly...

Page 103: ...ange the Special Print Adjustment settings from the printer driver Smudge marks of spattering toner appear around the text or as patterns Verify that the appropriate paper is being used p 22 Change th...

Page 104: ...wing information ready when you contact Canon Product name Serial number Place of purchase Nature of problem Steps you have taken to solve the problem and the results If you cannot solve the problem V...

Page 105: ...receiving a voice call A Set the fax receive mode to Answering Machine and then set the answering machine to activate after a few rings The machine will detect a fax signal before the answering machi...

Page 106: ...the scan function when sharing drivers that are installed to another computer To use the scan function install the MF Drivers on your computer You can use the supplied user software CD ROM or download...

Page 107: ...e MF Toolbox screen click Browse 2 Locate a folder to save the scanned images and then click OK Q Can I scan multiple images and save as a single PDF file A Yes you can save multiple images as a singl...

Page 108: ...e Federation and The Nature Conservancy and in Canada through donations to the World Wildlife Fund Canada and The Nature Conservancy of Canada Since its inception The Canon Cartridge Recycling Program...

Page 109: ...e Canon Canada Inc Canada Post label provided in this brochure Canon s labels are specially marked so that Canon pays the postage Deliver to any local Canada Post outlet or franchise Customers who hol...

Page 110: ...bstances come into contact with electrical parts inside the machine this may result in a fire or electric shock CAUTION For your safety please unplug the power cord if the machine will not be used for...

Page 111: ...ing two conditions 1 This device may not cause harmful interference and 2 This device must accept any interference received including interference that may cause undesired operation FCC WARNING Change...

Page 112: ...or premise wiring using a compatible modular jack that is Part 68 compliant This equipment may not be used on coin service provided by the telephone company Connection to party lines is subjected to...

Page 113: ...riate This equipment complies with the Canadian ICES 003 Class B limits Utilisation au Canada Conditions Remplir Pr alablement L installation d un T l copieur Canon A Emplacement Pr voir une table un...

Page 114: ...de la classe B de la NMB 003 du Canada Laser Safety This machine complies with 21 CFR Chapter 1 Subchapter J as a Class 1 laser product under the U S Department of Health and Human Services DHHS Radia...

Page 115: ...115 115 Memo...

Page 116: ...uccess NY 11042 U S A CANON EUROPA N V Bovenkerkerweg 59 61 1185 XB Amstelveen The Netherlands CANON CHINA CO LTD 15F Jinbao Building No 89 Jinbao Street Dongcheng District Beijing 100005 PRC CANON SI...

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