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Receiving Documents

5-2

Basic Receiving Method

Follow this procedure to set the machine for receiving faxes.
For advanced receiving features, see Chapter 4, “Sending and Receiving,” in the 
Reference Guide.

Any data stored in the memory, including received fax documents, will be deleted if you turn off the main 
power switch of the machine.

Enter the Setting Menu

Enter the Receive Mode

Press [Additional Functions].

Press [

] or [

] to select <FAX 

SETTINGS>, then press [OK].
Press [

] or [

] to select <RX 

MODE>, then press [OK].

Summary of Contents for ImageCLASS MF4270

Page 1: ...u finish reading this guide store it in a safe place for future reference What Can I Do with This Machine Before Using the Machine Document and Paper Copying Sending Faxes Receiving Documents Printing...

Page 2: ...ase download it from the Adobe Systems Incorporated website http www adobe com Considerable effort has been made to make sure that the manuals for the machine are free of inaccuracies and omissions Ho...

Page 3: ...This Machine Copy Features Select a scan mode depending on the type of image Image Quality p 3 4 Adjust the density level of scanned images Density p 3 5 Enlarge or reduce copied images Zoom Ratio p...

Page 4: ...What Can I Do with This Machine iii Make two sided copies Two Sided Copy p 3 14 Copy two documents on one sheet 2 on 1 Combination p 3 12...

Page 5: ...recipient with a single key One Touch Speed Dialing Keys p 4 22 Specify a recipient with a two digit code Coded Speed Dialing Codes p 4 24 Specify multiple recipients as a group Group Dialing p 4 26...

Page 6: ...ference Guide Send documents to multiple recipients Broadcasting Reference Guide Receive faxes in memory without printing out Memory Reception Reference Guide Reject faxes without their numbers Recept...

Page 7: ...Machine vi Printer Feature Print a document from a PC Printing p 6 2 Sort printouts by page order Collate Printing p 6 4 Print two pages on one sheet 2 on 1 Combination p 6 5 Make two sided printouts...

Page 8: ...h This Machine Scanner Feature USB connection only Specify detailed scanning options to suit various images Scanning Scanner Driver Guide Remote UI Feature Access and manage the machine from a PC Remo...

Page 9: ...What Can I Do with This Machine viii System Manager Settings Restrict the use of the machine with a password System Manager Settings Reference Guide...

Page 10: ...Settings viii Contents ix Preface xvii Important Safety Instructions xvii Handling and Maintenance xvii Location xviii Power Supply xx Telephone Equipment xx Customer Support U S A xx Customer Support...

Page 11: ...da xxx Pre Installation Requirements for Canon Facsimile Equipment xxx Notice xxxi Laser Safety xxxiii CDRH Regulations xxxiii 1 Before Using the Machine 1 1 Machine Components 1 2 Operation Panel 1 5...

Page 12: ...ements 2 2 Scanning Area 2 4 Loading Documents 2 5 On the Platen Glass 2 5 In the ADF 2 7 Paper Requirements 2 9 Printable Area 2 11 Loading Paper 2 12 Into the Multi Purpose Tray 2 12 Setting Paper S...

Page 13: ...g Editing One Touch Speed Dialing Keys Coded Speed Dialing Codes 4 7 Storing Editing Recipients for Group Dialing 4 13 Specifying Recipients 4 22 Using One Touch Speed Dialing Keys 4 22 Using Coded Sp...

Page 14: ...5 5 6 Printing 6 1 Printing Documents 6 2 Collate Printing 6 4 2 on 1 Combination 6 5 Two Sided Printing 6 6 Checking and Deleting Print Jobs 6 7 Checking and Deleting Print Jobs 6 7 7 Scanning 7 1 S...

Page 15: ...placing the Toner Cartridge 10 10 Redistributing Toner 10 11 Replacing the Toner Cartridge with a New One 10 14 Recycling Used Cartridges 10 19 The Clean Earth Campaign 10 19 U S A PROGRAM 10 21 CANAD...

Page 16: ...pport U S A 11 25 Customer Support Canada 11 25 12 Machine Settings 12 1 Machine Settings 12 2 Printing USER DATA LIST 12 2 Accessing the Setting Menu 12 4 Setting Menu 12 6 PAPER SETTINGS 12 6 VOLUME...

Page 17: ...What Can I Do with This Machine xvi 13 Appendix 13 1 Specifications 13 2 General 13 2 Copier 13 3 Printer 13 4 Facsimile 13 4 Telephone 13 6 Index 13 7...

Page 18: ...al shocks or vibrations Always unplug the machine before moving or cleaning it To avoid paper jams never unplug the power cord open the scanning platform or add or remove paper in the machine while pr...

Page 19: ...ore the product to normal operation If the machine has been dropped If the machine exhibits a distinct change in performance indicating a need for servicing Location Place the machine on a flat stable...

Page 20: ...ed sofa rug or other similar surface Do not place the machine in a cupboard or built in installation or near a radiator or other heat source unless proper ventilation is provided Leave at least 4 10 c...

Page 21: ...sk of fire electric shock and injury to persons including the following 1 Do not use this machine near water i e near a bathtub kitchen sink or laundry tub or in a wet basement or near a swimming pool...

Page 22: ...ical support 9 A M to 8 P M EST Monday through Friday excluding holidays for products still under warranty 1 800 652 2666 For the location of the authorized service facility nearest you visit http www...

Page 23: ...s injury if not observed Explains how to avoid actions that could injure you or damage your machine Explains operating restrictions and how to avoid minor difficulties In addition this guide uses dist...

Page 24: ...hat effectively reduce energy consumption It is an open system in which business proprietors can participate voluntarily The targeted products are office equipment such as computers displays printers...

Page 25: ...his document is subject to change without notice CANON INC MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL EITHER EXPRESS OR IMPLIED EXCEPT AS PROVIDED HEREIN INCLUDING WITHOUT LIMITATION T...

Page 26: ...product to scan print or otherwise reproduce any particular document and or of the use of the images scanned printed or otherwise reproduced you should consult in advance with your legal advisor for g...

Page 27: ...NICATE OVERSEAS Canon recommends an individual line following industry standards e g the 2500 Touch Tone or 500 Rotary Pulse Dial telephones A dedicated extension off a PBX machine without Call Waitin...

Page 28: ...as the sum of RENs should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as determined by the total RENs contact the local telephone company The REN for thi...

Page 29: ...h the limits for a class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation Thi...

Page 30: ...0 The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone fax machine unless such message clearl...

Page 31: ...valent Use one line per machine DDD DIRECT DISTANCE DIAL LINE or IDDD INTERNATIONAL DIRECT DISTANCE DIAL LINE IF YOU COMMUNICATE OVERSEAS Canon recommends an individual line following industry standar...

Page 32: ...techniques du Canada Ceci n implique pas que le produit ait t approuv par I industrie du Canada Before installing this equipment users should ensure that it is permissible to be connected to the faci...

Page 33: ...mber of terminals allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer...

Page 34: ...nd external covers the laser beam cannot escape from the machine during any phase of user operation CDRH Regulations The Center for Devices and Radiological Health CDRH of the U S Food and Drug Admini...

Page 35: ...What Can I Do with This Machine xxxiv...

Page 36: ...x Operation Panel 1 8 LCD Standby Mode 1 9 Copy Mode 1 9 Fax Mode 1 9 Scan Mode 1 9 Toner Cartridge 1 10 Maintaining the Toner Cartridge 1 11 Checking the Toner Level 1 13 Telephone Line Setting 1 14...

Page 37: ...s them automatically into the scanning area B Slide guides Adjust to the width of the document C Document feeder tray Holds documents D Document delivery tray Receives documents E Operation panel Cont...

Page 38: ...LGL paper pull out the output tray extension first and then open the paper stopper L Slide guides for multi purpose tray Adjust to the width of the paper M Paper guide rail Holds the paper supply N Du...

Page 39: ...etwork cable S USB port Connect the USB Universal Serial Bus cable T Rear cover Open this cover when clearing paper jams U Power socket Connect the power cord V Telephone line jack Connect the telepho...

Page 40: ...copy function C COPY key Press to switch to the Copy mode D FAX key Press to switch to the Fax mode E SCAN key Press to switch to the Scan mode F Additional Functions key Press to select or cancel the...

Page 41: ...to return the machine to the standby mode N Error indicator Flashes when an error has occurred O Processing Data indicator Flashes while sending or receiving faxes Lights when the machine has waiting...

Page 42: ...mode Also press and hold to print a sample page when you are in the copy mode For details see Printing a Sample Page on p 3 16 V key Press to decrease the value for various settings Also press to see...

Page 43: ...when fax is standing by or press to insert a pause when entering a fax number C Coded Dial key Press to specify recipients registered under coded speed dialing codes D Address Book key Press to searc...

Page 44: ...Time B Receive mode C Image quality Depending on your needs you can change the standby display which appears when the main power switch is turned on For details see Setting Menu on p 12 6 When the mai...

Page 45: ...me more toner When you are replacing a toner cartridge be sure to use a toner cartridge designed for this product To purchase the Canon genuine replacement toner cartridge contact your local Canon dea...

Page 46: ...the toner cartridge s protective bag in case you need to repack and transport the toner cartridge at a later date Do not store the toner cartridge in a salty atmosphere or where there are corrosive g...

Page 47: ...emove it carefully If not removed with care the toner powder may scatter and come in contact with your eyes and mouth If this happens rinse with water and consult a doctor immediately Keep the toner c...

Page 48: ...in the LCD at four levels If the toner gauge indicates that the toner is empty it is recommended that the toner cartridge be replaced See Replacing the Toner Cartridge on p 10 10 Toner full 0 1 0 0 T...

Page 49: ...ne 1 14 Telephone Line Setting Setting the Telephone Line Type The default setting is TOUCH TONE 1 Press Additional Functions 2 Press or to select FAX SETTINGS then press OK 3 Press or to select USER...

Page 50: ...then press OK 5 Press or to select the telephone line type then press OK TOUCH TONE Tone dialing ROTARY PULSE Pulse dialing If you do not know the type of telephone line you use contact your local te...

Page 51: ...e remains idle for a certain period of time it automatically enters the Sleep mode The default settings are ON and 5MIN 1 Press Additional Functions 2 Press or to select TIMER SETTINGS then press OK 3...

Page 52: ...ess Energy Saver on the operation panel The machine will not enter the Sleep mode when the machine is in operation the Processing Data indicator lights or flashes a message appears on the display and...

Page 53: ...roughout the summer season This is called Daylight Saving Time The default setting is OFF 1 Press Additional Functions 2 Press or to select TIMER SETTINGS then press OK 3 Press or to select DAYLIGHT S...

Page 54: ...1 19 Before Using the Machine 6 Press or to select MONTH then press OK 7 Press or to select the month then press OK 8 Press or to select WEEK then press OK 9 Press or to select the week then press OK...

Page 55: ...achine 1 20 10 Press or to select DAY then press OK 11 Press or to select the day then press OK 12 Press Additional Functions 13 Press or to select END DATE TIME then press OK 14 Press or to select MO...

Page 56: ...elect the month then press OK 16 Press or to select WEEK then press OK 17 Press or to select the week then press OK 18 Press or to select DAY then press OK 19 Press or to select the day then press OK...

Page 57: ...Before Using the Machine 1 22...

Page 58: ...per Document Requirements 2 2 Scanning Area 2 4 Loading Documents 2 5 On the Platen Glass 2 5 In the ADF 2 7 Paper Requirements 2 9 Printable Area 2 11 Loading Paper 2 12 Into the Multi Purpose Tray 2...

Page 59: ...kness and weight or one page documents Size W x L Max 8 1 2 x 11 5 8 Max 216 x 297 mm Max 8 1 2 x 14 Max 216 x 356 mm Min 4 1 8 x 5 7 8 Min 105 x 148 5 mm Weight Max 4 4 lb 2 kg 11 to 28 lb bond 40 to...

Page 60: ...ment is completely dry To prevent document jams in the ADF do not use any of the following Wrinkled or creased paper Carbon paper or carbon backed paper Curled or rolled paper Coated paper Torn paper...

Page 61: ...r 2 4 Scanning Area Make sure your document s text and graphics fall within the shaded area in the following diagram Note that the margin widths listed are approximate and there may be slight variatio...

Page 62: ...2 5 Document and Paper Loading Documents On the Platen Glass 1 Lift up the ADF 2 Place your document face down...

Page 63: ...your document with the arrow mark 4 Gently close the ADF The document is ready for scanning When closing the ADF be careful not to get your fingers caught as this may result in personal injury Do not...

Page 64: ...2 7 Document and Paper In the ADF 1 Fan the document stack and even the edges 2 Adjust the slide guides to the width of the documents...

Page 65: ...canned When scanning is complete remove the documents from the document delivery tray to avoid paper jams Avoid using ADF to scan the same document more than 30 times When scanned repeatedly documents...

Page 66: ...cio Folio Government LTR Government LGL Foolscap 3 x 5 to 8 1 2 x 14 76 x 127 to 216 x 356 mm Weight 16 to 43 lb bond 60 to 163 g m2 Quantity Max 250 sheets Height max 1 25 mm Max 1 sheet Type Plain P...

Page 67: ...not print well Highly textured paper Very smooth paper Shiny paper Make sure the paper is free from dust lint and oil stains Be sure to test paper before purchasing large quantities Store all paper wr...

Page 68: ...nt and Paper Printable Area The shaded area indicates the approximate printable area of LTR paper and envelope Note that the margin widths listed are approximate and there may be slight variations in...

Page 69: ...paper in the multi purpose tray is fed prior to the paper in the paper cassette The recommended envelopes are COM10 10 MONARCH DL and ISO C5 Using other envelopes may affect the quality of the printou...

Page 70: ...When you load paper with a logo on position the paper with the print side up logo side and insert it so that the top of the paper feeds first in the multi purpose tray When setting an envelope gently...

Page 71: ...o both sides of the paper If the paper guides do not fit the size of the paper the print quality may be deteriorated 4 Specify the size and the type of the paper you load For details on how to specify...

Page 72: ...of paper follow this procedure to change the settings The procedure is same for the paper cassette and multi purpose tray except for selecting the paper cassette or multi purpose tray in step 3 and 6...

Page 73: ...can select from the following paper sizes LTR LGL A4 B5 A5 EXECUTIVE COM10 MONARCH DL ISO C5 OFICIO BRAZIL OFICIO MEXICO OFICIO FOLIO GOVERNMENT LETTER GOVERNMENT LEGAL FOOLSCAP The available paper s...

Page 74: ...N PAPER or PLAIN PAPER L 1 for Plain paper 17 lb to 24 lb 64 g m2 to 90 g m2 HEAVY PAPER or HEAVY PAPER H 2 for Heavy paper Paper cassette 28 lb to 34 lb 105 g m2 to 128 g m2 Multi purpose tray 28 lb...

Page 75: ...Document and Paper 2 18...

Page 76: ...Copying Basic Copying Method 3 2 Scan Settings 3 4 Image Quality 3 4 Density 3 5 Zoom Ratio 3 7 Collate Copy 3 10 2 on 1 Combination 3 12 Two Sided Copy 3 14 Printing a Sample Page 3 16 Canceling Copy...

Page 77: ...For documents you can copy see Document Requirements on p 2 2 Press COPY The COPY indicator lights up and the machine enters the copy standby mode When you are in the copy mode and press and hold OK...

Page 78: ...c keys to enter the desired copy quantity 1 to 99 L T R 1 0 0 T E X T P H O T O 1 Ex Press Start You enter a wrong number Press Clear and enter a new number You want to cancel copying Press Stop Reset...

Page 79: ...or if you press Stop Reset Image Quality The default setting is TEXT PHOTO 1 Press COPY 2 Press Image Quality repeatedly to select the document type TEXT PHOTO For documents that contain text and phot...

Page 80: ...the most appropriate level for the document either automatically or manually The default setting is MANUAL 5 Adjusting Automatically 1 Press COPY 2 Press Density repeatedly to select AUTO then press...

Page 81: ...T D K to make dark documents lighter to make light documents darker To cancel all settings press Stop Reset When you switch the mode by pressing the mode keys such as FAX all settings will be also ca...

Page 82: ...3 7 Copying Zoom Ratio The default setting is 100 Preset Zoom You can enlarge or reduce documents from one standard paper size to another 1 Press COPY 2 Press Enlarge Reduce...

Page 83: ...e copy ratio then press OK 200 MAX 129 STMT LTR 100 78 LGL LTR 64 50 MIN When PAPER SIZE GROUP in the COPY SETTINGS menu is set to A or AB the preset copy ratios change as follows A 50 70 100 141 200...

Page 84: ...200 1 Press COPY 2 Press Enlarge Reduce twice 3 Enter the copy ratio with the numeric keys then press OK 1 0 0 Z O O M 5 0 2 0 0 Ex You can also use or to adjust the zoom ratio To increase the zoom r...

Page 85: ...he first page on the platen glass if you are not using the ADF 2 Press COPY If AUTO COLLATE is set to ON in STANDARD SETTINGS in COPY SETTINGS skip to step 4 3 Press Collate 2 on 1 repeatedly to selec...

Page 86: ...e machine prints the remaining sets of copies To cancel all settings press Stop Reset When you switch the mode by pressing the mode keys such as FAX all settings will be also canceled If you want to k...

Page 87: ...3 10 and Two Sided Copy see p 3 14 1 Set documents Place the first page on the platen glass if you are not using the ADF 2 Press COPY 3 Press Collate 2 on 1 repeatedly to select 2 ON 1 then press OK...

Page 88: ...d page only the first page will be printed on the left side of the paper A maximum of 1 8 4 mm margin will be produced between the two reduced documents in 2 on 1 combination copying To cancel all set...

Page 89: ...Collate Copy see p 3 10 and 2 on 1 Combination see p 3 12 Paper used to make two sided copies must conform to the following specifications Paper size LTR and A4 Paper weight 17 to 21 lb 64 to 80 g m2...

Page 90: ...ected the front and back sides of the copy will have the same top bottom orientation 5 Use the numeric keys to enter the desired copy quantity 1 to 99 6 Press Start When you set the document on the pl...

Page 91: ...in Paper 17 to 21 lb 64 to 80 g m2 If the paper setting is not appropriate or the paper is not loaded correctly printing does not start without any error massages You cannot cancel printing a sample p...

Page 92: ...opy Jobs Follow the procedures to cancel an outgoing job 1 Press Stop Reset 2 When the CANCEL COPYING message appears press to select YES Y E S N O C A N C E L C O P Y I N G The job is canceled and th...

Page 93: ...Copying 3 18...

Page 94: ...d Dialing Codes 4 7 Storing Editing Recipients for Group Dialing 4 13 Specifying Recipients 4 22 Using One Touch Speed Dialing Keys 4 22 Using Coded Speed Dialing Codes 4 24 Group Dialing 4 26 Using A...

Page 95: ...g in the Reference Guide Set a Document Enter the Fax Mode Place the document on the platen glass or load it in the ADF For documents you can send see Document Requirements on p 2 2 Press FAX The FAX...

Page 96: ...ress Start When you set the document on the platen glass press Start for each document When scanning is complete press OK to start dialing Ex 0 1 2 X X X X X X X You enter a wrong number Go back to th...

Page 97: ...NDARD 1 Press FAX 2 Press Image Quality repeatedly to select the resolution then press OK STANDARD for most text only documents 200 x 100 dpi FINE for fine print documents the resolution is twice that...

Page 98: ...D K to make dark documents lighter to make light documents darker These settings return to the default values after all documents are scanned If you want to keep the settings set the image quality and...

Page 99: ...ax telephone numbers by pressing Coded Dial followed by two digit code You can register up to 100 coded speed dialing codes Using Group Dialing p 4 26 You can specify groups of fax telephone numbers r...

Page 100: ...ress OK 3 Press or to select 1 TOUCH SPD DIAL or CODED DIAL then press OK 4 Press or to select a one touch speed dialing key 01 to 08 or coded speed dialing code 00 to 99 for which you want to registe...

Page 101: ...6 Enter the fax telephone number you register max 50 digits including spaces and pauses with the numeric keys then press OK 0 1 2 X X X X X X X _ T E L N U M B E R E N T R Y Ex To register another one...

Page 102: ...or to select 1 TOUCH SPD DIAL or CODED DIAL then press OK 4 Press or to select the one touch speed dialing key 01 to 08 or coded speed dialing code 00 to 99 you want to edit then press OK You can als...

Page 103: ...e entry press and hold Clear 6 Enter a new character with the numeric keys then press OK 7 Press repeatedly to go to the wrong digit then press Clear to delete it To delete the entire entry press and...

Page 104: ...or to select 1 TOUCH SPD DIAL or CODED DIAL then press OK 4 Press or to select the one touch speed dialing key 01 to 08 or coded speed dialing code 00 to 99 you want to delete then press OK You can a...

Page 105: ...4 12 5 Press OK 6 Press and hold Clear to delete the entire entry then press OK If you delete the fax telephone number the registered name is cleared automatically 7 Press Stop Reset to return to the...

Page 106: ...g Recipients for Group Dialing 1 Press Additional Functions 2 Press or to select ADDRESS BOOK SET then press OK 3 Press or to select GROUP DIAL then press OK 4 Press or to select an empty one touch sp...

Page 107: ...ients until all recipients are registered then press OK To enter a recipient stored under a one touch speed dialing key press the desired one touch speed dialing key To enter a recipient stored under...

Page 108: ...4 Press or to select a group to edit then press OK You can specify a group to edit by pressing the corresponding one touch speed dialing key 5 Press OK 6 Select the recipient you want to add to the gr...

Page 109: ...onal Functions 2 Press or to select ADDRESS BOOK SET then press OK 3 Press or to select GROUP DIAL then press OK 4 Press or to select a group to edit then press OK You can specify a group to edit by p...

Page 110: ...g Faxes 6 Press or to display the recipient you want to delete from the group then press Clear Repeat this step if you want to delete another recipient 7 Press OK 8 Press Stop Reset to return to the s...

Page 111: ...onal Functions 2 Press or to select ADDRESS BOOK SET then press OK 3 Press or to select GROUP DIAL then press OK 4 Press or to select a group to edit then press OK You can specify a group to edit by p...

Page 112: ...tedly to go to the character you want to change then press Clear To delete the entire name press and hold Clear 6 Enter a new character with the numeric keys then press OK 7 Press OK 8 Press Stop Rese...

Page 113: ...unctions 2 Press or to select ADDRESS BOOK SET then press OK 3 Press or to select GROUP DIAL then press OK 4 Press or to select a group to delete then press OK You can specify a group to delete by pre...

Page 114: ...ding Faxes 6 Press Clear repeatedly until all recipients are deleted then press OK When you delete all recipients the registered name is cleared automatically 7 Press Stop Reset to return to the stand...

Page 115: ...peed Dialing Keys To use this feature you must register recipients in one touch speed dialing keys beforehand See Storing Editing Address Book on p 4 6 1 Set documents Place the first page on the plat...

Page 116: ...ng key 01 to 08 If you pressed a wrong key press Stop Reset and try again 0 1 2 3 X X X X X X 0 5 C A N O N U S A Ex 4 Press Start When you set the documents on the platen glass press Start for each d...

Page 117: ...use this feature you must register recipients in coded speed dialing codes beforehand See Storing Editing Address Book on p 4 6 1 Set documents Place the first page on the platen glass if you are not...

Page 118: ...the numeric keys 0 1 2 X X X X X X X 0 1 C A N O N Ex If you entered a wrong code press Stop Reset then try again from step 3 5 Press Start When you set the documents on the platen glass press Start f...

Page 119: ...ister recipients in a group dialing beforehand See Storing Editing Address Book on p 4 6 1 Set documents Place the first page on the platen glass if you are not using the ADF 2 Press FAX If you want t...

Page 120: ...der which the desired group dialing is registered If you pressed a wrong key press Stop Reset and perform step 3 again 4 Press Start When you set the documents on the platen glass press Start for each...

Page 121: ...ant is registered under You can either go through all the recipients registered in the machine LIST or look up a particular one by their name SEARCH Listing All Recipients 1 Set documents Place the fi...

Page 122: ...ne touch speed dialing keys 01 to 08 and coded speed dialing codes 00 to 99 For a one touch speed dialing key or coded speed dialing code with no recipient name registered their fax number is displaye...

Page 123: ...Place the first page on the platen glass if you are not using the ADF 2 Press FAX If you want to adjust the image quality and density see Scan Settings on p 4 4 3 Press Address Book If no recipient is...

Page 124: ...in uppercase letters and enter lowercase letters for a recipient registered in lowercase letters When the search is complete the number of recipients that match the characters you entered is displaye...

Page 125: ...ten glass for manual sending You cannot use group dialing for manual sending 1 Connect an external telephone to the machine if you want to talk to the recipient before sending a document For details o...

Page 126: ...ok you can temporarily adjust the monitor tone volume with and 5 Dial the recipient s fax telephone number Make sure to confirm the dial tone before entering a fax telephone number If you enter the nu...

Page 127: ...ep 4 you can pick up the handset when you hear the recipient s voice If you hear a high pitched signal instead of the recipient s voice go to step 8 7 Ask the recipient to set their fax machine to rec...

Page 128: ...ob 1 Press Stop Reset 2 When the CANCEL DURING TX RX message appears press to select YES Y E S N O C A N C E L D U R I N G T X R X Remove any unscanned documents from the ADF If you are in the copy or...

Page 129: ...he transmission results monitor the status of the send jobs currently being processed Checking Transmission Results 1 Press System Monitor 2 Press or to select TX RX LOG then press OK 3 Press or to vi...

Page 130: ...e job list If you want to delete the job go to step 4 Otherwise press Stop Reset to return to the standby mode 4 Press or to select the desired job then press OK NOTE For BROADCAST all recipients ente...

Page 131: ...Sending Faxes 4 38...

Page 132: ...Receiving Documents 5 Receiving Documents Basic Receiving Method 5 2 Canceling RX Jobs 5 4 Checking Reception Results 5 5...

Page 133: ...hapter 4 Sending and Receiving in the Reference Guide Any data stored in the memory including received fax documents will be deleted if you turn off the main power switch of the machine Enter the Sett...

Page 134: ...ing and Receiving in the Reference Guide For FAX TEL or MANUAL make sure an external telephone is connected to the machine For AnsMode make sure an external telephone with built in answering machine i...

Page 135: ...cancel an ongoing receive job 1 Press Stop Reset 2 When the CANCEL DURING TX RX message appears press to select YES Y E S N O C A N C E L D U R I N G T X R X If you are in the copy or scan standby mod...

Page 136: ...eption Results System monitor enables you to view the reception result 1 Press System Monitor 2 Press or to select TX RX LOG then press OK 3 Press or to view the required reception result 4 Press Stop...

Page 137: ...Receiving Documents 5 6...

Page 138: ...Printing 6 Printing Printing Documents 6 2 Collate Printing 6 4 2 on 1 Combination 6 5 Two Sided Printing 6 6 Checking and Deleting Print Jobs 6 7 Checking and Deleting Print Jobs 6 7...

Page 139: ...r in the Starter Guide For details on printer driver settings see Online Help How to display the print screen or items on the screen may vary depending on your application and or OS Start the Print Co...

Page 140: ...6 3 Printing Adjust Preferences Print the Document After finished setting click OK Click Print or OK You want to cancel printing See Chapter 5 Printing and Scanning in the Reference Guide...

Page 141: ...cument the print order is 1 2 3 1 2 3 and so on 1 From an open document on an application click File Print 2 Select the printer icon for the machine Canon MF4200 Series UFRII LT then click Preferences...

Page 142: ...Click the Page Setup tab 4 For Page Layout select 2 Pages per Sheet then click OK 5 On the Print dialog box click Print or OK Other than 2 Pages per Sheet you can also select 4 Pages per Sheet 6 Page...

Page 143: ...en document on an application click File Print 2 Select the printer icon for the machine Canon MF4200 Series UFRII LT then click Preferences or Properties to open the dialog box 3 Click the Finishing...

Page 144: ...turned on When the Processing Data indicator is turned off all print jobs are erased from the memory Checking and Deleting Print Jobs 1 Press System Monitor 2 Press or to select PRINT STATUS then pre...

Page 145: ...Printing 6 8 4 Press or to select the desired job then press OK 5 Press to select YES If you do not want to cancel the job press to select NO 6 Press Stop Reset to return to the standby mode...

Page 146: ...Scanning 7 Scanning Scanning to a Computer USB connection only 7 2 Canceling Scan Jobs 7 4 Canceling Scan Jobs to a Computer 7 4...

Page 147: ...see Software Settings with Computer in the Starter Guide For details on scanner driver settings see the Scanner Driver Guide in the User Software CD Set Documents Enter the Scan Mode Place the first...

Page 148: ...Start Scanning Start MF Toolbox then select the scan format The mark will be displayed above the button you select Press Start You want to cancel scanning Press Stop Reset on the operation panel then...

Page 149: ...Scanning 7 4 Canceling Scan Jobs Follow the procedure below to cancel an ongoing scan job Canceling Scan Jobs to a Computer 1 Press Stop Reset 2 Click OK on the computer screen...

Page 150: ...PC Faxing 8 PC Faxing PC Faxing 8 2...

Page 151: ...e For details on fax driver settings see Online Help How to display the print screen or items on the screen may vary depending on your application and or OS Start the Print Command Select the Fax From...

Page 152: ...g Settings then click Add to Recipient List Click OK in the Fax Sending Settings You want to send a fax with a cover sheet Click the Cover Sheet tab and set the format for the cover sheet attachment Y...

Page 153: ...PC Faxing 8 4...

Page 154: ...Remote UI 9 Remote UI Remote UI 9 2...

Page 155: ...up the machine for use in a network then connect the machine and the PC to your network router or a hub For details see Software Settings with Computer in the Starter Guide Start the web browser ente...

Page 156: ...te the Machine I Select the user mode then click OK If no password is set you can log on without entering a password Now you can manage the machine on the web browser For details see Chapter 7 Remote...

Page 157: ...Remote UI 9 4...

Page 158: ...r 10 7 Scanning area 10 8 Replacing the Toner Cartridge 10 10 Redistributing Toner 10 11 Replacing the Toner Cartridge with a New One 10 14 Recycling Used Cartridges 10 19 The Clean Earth Campaign 10...

Page 159: ...tone or any other chemical cleaner to clean the machine These can damage the machine components When you turn off the main power switch the documents stored in memory will be erased To check the jobs...

Page 160: ...per dust from accumulating inside 1 Turn off the main power switch and disconnect the power cord 2 Hold the front side of the operation panel with your hands 3 Lift the scanning platform A until it is...

Page 161: ...d contact on They become very hot during use To avoid exposing the toner cartridge to light place it in its protective bag or wrap it in a thick cloth Do not open the drum protective shutter A on the...

Page 162: ...e toner comes into contact with your skin or clothing wash with cold water Warm water will set the toner 8 Hold the toner cartridge by its handle A Hold the toner cartridge by its handle A 9 Insert th...

Page 163: ...e toner cover 13 Lower the scanning platform Be careful not to get your fingers caught If you cannot close the toner cover do not force it to close Open the cover and make sure the toner cartridge is...

Page 164: ...f blank LTR paper into the multi purpose tray and start cleaning Cleaning the roller takes approximately 130 seconds When some jobs are stored in memory this function is not available 1 Press Addition...

Page 165: ...t Platen glass 1 Open the ADF 2 Clean the platen glass and the underside of the ADF with a cloth dampened with water Then wipe the area with a soft dry cloth Do not dampen the cloth too much as this m...

Page 166: ...and roller 1 Turn off the main power switch and disconnect the power cord 2 Open the ADF cover 3 Clean the rollers A inside the ADF with a cloth dampened with water Then wipe the area with a soft dry...

Page 167: ...eived data will be stored in the memory If you set CONT PRINTING in PRINTER SETTINGS in FAX SETTINGS to ON you can keep printing fax documents or reports without replacing the toner cartridge The defa...

Page 168: ...Toner 1 Hold the front side of the operation panel with your hands 2 Lift the scanning platform A until it is locked You will hear an audible click 3 Hold the grip A on the right front side of the to...

Page 169: ...use 6 Gently rock the toner cartridge several times to evenly distribute toner inside 7 Hold the toner cartridge by its handle A Hold the toner cartridge by its handle A Do not open the drum protecti...

Page 170: ...of the toner cartridge A fits into the guide B located on the right side of the machine and slide it down parallel to the guide 9 Push the toner cartridge to make sure it is properly set in the machin...

Page 171: ...e the toner cover do not force it to close Open the cover and make sure the toner cartridge is properly set in the machine Replacing the Toner Cartridge with a New One 1 Hold the front side of the ope...

Page 172: ...right front side of the toner cover 4 Open the toner cover 5 Remove the toner cartridge 6 Remove the new toner cartridge from the protective bag Save the protective bag You may need it later when you...

Page 173: ...e on a flat surface and pull the seal completely out Do not pull the seal out at an angle If toner is adhered on the removed seal be careful that your hands or clothes do not get dirty from touching t...

Page 174: ...eteriorate if the drum surface is exposed to light or is damaged Always hold the toner cartridge by its handle 10 Insert the toner cartridge so that the protrusion on the right side of the toner cartr...

Page 175: ...e of the toner cover 13 Close the toner cover 14 Lower the scanning platform Be careful not to get your fingers caught If you cannot close the toner cover do not force it to close Open the cover and m...

Page 176: ...sed in each Cartridge box The Clean Earth Campaign THE Canon CARTRIDGE RECYCLING PROGRAM The Canon Cartridge Recycling Program fulfills the first initiative of Canon s Clean Earth Campaign which suppo...

Page 177: ...urces Becoming a part of this worthwhile program is easy When your cartridge is of no further use simply follow the instructions detailed for U S or Canadian residents We appreciate your support of Th...

Page 178: ...new cartridge s box Place the empty cartridge in the box of your new cartridge Seal the box Option B Volume Box Return We encourage you to use this option as a more efficient way to ship cartridges P...

Page 179: ...oes not exceed UPS specifications Maximum weight 70 lb 31 8 kg Maximum length 108 in 2 743 mm Maximum girth length 2 x width 2 x height 130 in 3 302 mm If your shipment exceeds the above limits please...

Page 180: ...l Option UPS Pick up Give the shipment to your UPS driver when you receive your next regular delivery UPS may charge a fee for customers who call UPS to pick up a cartridge shipment if they do not alr...

Page 181: ...are specially marked so that Canon pays the postage Deposit your empty cartridge in any full size street mailbox or take it to your local Canada Post outlet or franchise Option B Volume Box Return eig...

Page 182: ...heir collection box picked up Working to preserve endangered species is a long standing Canon interest To this end for every cartridge collected Canon Canada donates 1 shared equally between World Wil...

Page 183: ...main power switch 2 Disconnect the power cord and all the cables from the back of the machine 3 If you are using the output tray extension fold the paper stopper and then push the output tray extensi...

Page 184: ...toner cartridge To avoid exposing the toner cartridge to light place it in its protective bag or wrap it in a thick cloth Do not open the drum protective shutter on the toner cartridge Print quality m...

Page 185: ...0 28 9 Hold the grip A on the right front side of the toner cover 10 Close the toner cover 11 Lower the scanning platform Be careful not to get your fingers caught 12 Remove the dust cover from the pa...

Page 186: ...pen the front panel of the paper cassette 14 Remove the paper from the paper cassette 15 Remove the paper cassette by lifting up the front end of the paper cassette and pulling it forward 16 Detach th...

Page 187: ...s of the machine and lift it carefully as shown in the illustration below Do not lift the machine by any of its attachments Dropping the machine can cause personal injury If you have a back problem ma...

Page 188: ...ams 11 4 LCD Messages 11 12 Error Codes 11 19 If LOAD CORRECT PAPER is displayed 11 21 Re loading the Paper 11 21 Changing the Paper Size Setting 11 22 If a Power Failure Occurs 11 24 If You Cannot So...

Page 189: ...g it in the machine Check that the paper you are using meets the requirements for use See Paper Requirements on p 2 9 Make sure you have removed any scraps of paper from the inside of the machine When...

Page 190: ...ent from the ADF 1 Open the ADF cover 2 Hold both sides of any jammed documents and gently pull them out straight upward Do not pull the document forcefully as it may tear 3 Hold both sides of any jam...

Page 191: ...rs caught Paper Jams When PAPER JAM or PAPER JAM LIFT PANEL TO OPEN appears on the LCD display remove jammed paper from the inside of the machine first then from the paper cassette or multi purpose tr...

Page 192: ...Remove watches and any bracelets or rings when touching the inside of the machine These items might be damaged if they come into contact with the parts inside of the machine To avoid exposing the tone...

Page 193: ...of the jammed paper and gently pull it out 7 Gently pull the jammed paper between the fixing assembly A and transfer roller B until the leading edge emerges from the machine Do not touch the fixing a...

Page 194: ...teriorate if the drum surface is exposed to light or is damaged Always hold the toner cartridge by its handle 10 Insert the toner cartridge so that the protrusion on the right side of the toner cartri...

Page 195: ...Close the toner cover 14 Lower the scanning platform Be careful not to get your fingers caught If you cannot close the toner cover do not force it to close Open the cover and make sure the toner cart...

Page 196: ...of the paper cassette 17 Remove the paper in the paper cassette 18 Hold both sides of the jammed paper and slowly pull it out in the direction of the arrow When feeding paper from the paper cassette W...

Page 197: ...the paper into the paper cassette 20 Close the front panel of the paper cassette 21 Set the dust cover on the paper cassette 22 Open the rear cover This operation is required only when OPEN REAR COVE...

Page 198: ...LCD display If the jammed paper is badly folded similar to the folds of an accordion ease the jammed paper loose and then pull it out from the machine 24 Close the rear cover This operation is requir...

Page 199: ...RX DATA The machine temporarily received the fax in memory because an error of some kind has occurred in the machine This error message appears with one of the messages below CLOSE COVER TONER COVER L...

Page 200: ...LTR LGL A4 OFICIO BRAZIL OFICIO MEXICO OFICIO FOLIO GOVERNMENT LETTER GOVERNMENT LEGAL or FOOLSCAP For details see Setting Paper Size and Type on p 2 15 To print received data on both sides of paper s...

Page 201: ...LIFT PANEL TO OPEN OPEN TONER COVER Appears alternately with other messages Varies by the message that appears For details see the explanation for the message i e SET PAPER AGAIN SET TONER AGAIN LOAD...

Page 202: ...ow CHANGE REG D SIZE PAPER SETTINGS CANNOT PRINT RX DATA Load paper correctly Then press OK when using the paper cassette For report or list set the paper size to LTR LGL A4 OFICIO BRAZIL OFICIO MEXIC...

Page 203: ...end the document with low resolution The number of TX RX jobs that can be stored in memory reached the maximum The machine memory can store up to 256 fax jobs including sending and receiving jobs Base...

Page 204: ...pients before using the Address Book function OUT OF TONER CHANGE TONER The toner ran out completely Replace the toner cartridge PAPER JAM Paper jams have occurred in the machine LIFT PANEL TO OPEN OP...

Page 205: ...paper in the paper cassette see Set Up the Machine in the Starter Guide and to load paper in the multi purpose tray see Loading Paper on p 2 12 Set the toner cartridge in the machine see Set Up the M...

Page 206: ...achine Resend the document if necessary 00A1 There is a document jam Clear the document jam 00FF All redialing attempts have failed Check if the recipient s number is correct or the telephone cable is...

Page 207: ...e did not respond within 35 seconds Resend the document Ask the other party to check their machine If you are making an overseas call add a pause to the number 008D The recipient s machine has run out...

Page 208: ...f the paper specified in CASSETTE or MP TRAY of the PAPER SETTINGS menu You need to load the correct size paper or change the paper size in CASSETTE or MP TRAY of the PAPER SETTINGS menu For print job...

Page 209: ...etting through Additional Functions In this case cancel the job first then press Additional Functions and change the paper size setting For instructions on how to cancel copy jobs see Canceling Copy J...

Page 210: ...per size same as paper loaded into the machine then press OK 6 Press Stop Reset to return to the standby mode Now ready to copy your document For a fax job or report printing go to step 7 7 Press OK t...

Page 211: ...send receive or copy documents If power is suddenly lost due to a power failure or accidental unplugging the machine may lose any data stored in the memory including received fax documents If this hap...

Page 212: ...t options For step by step troubleshooting e mail technical support the latest driver or document downloads and answers to frequently asked questions visit http www canon ca Free live technical suppor...

Page 213: ...of purchase Nature of problem Steps you have taken to solve the problem and the results If the machine makes strange noises emits smoke or odd odor turn off the main power switch immediately disconnec...

Page 214: ...sing the Setting Menu 12 4 Setting Menu 12 6 PAPER SETTINGS 12 6 VOLUME CONTROL 12 7 BROADCAST 12 7 COMMON SETTINGS 12 8 COPY SETTINGS 12 9 FAX SETTINGS 12 10 ADDRESS BOOK SET 12 14 PRINTER SETTINGS 1...

Page 215: ...ust the machine settings from the Setting Menu to customize the way the machine works To see the list of current settings print out USER DATA LIST Printing USER DATA LIST 1 Press Additional Functions...

Page 216: ...12 3 Machine Settings 3 Press or to select LIST PRINT then press OK 4 Press or to select USER DATA LIST then press OK Printing starts and the screen automatically returns to the standby mode...

Page 217: ...itional Functions 2 Press or to select the menu you want to access then press OK PAPER SETTINGS VOLUME CONTROL BROADCAST COMMON SETTINGS COPY SETTINGS FAX SETTINGS ADDRESS BOOK SET PRINTER SETTINGS TI...

Page 218: ...menu see Setting Menu on p 12 6 4 To register the settings or go to a submenu item press OK 5 When finished press Stop Reset to return to standby mode If you press Stop Reset before pressing OK the se...

Page 219: ...EXICO OFICIO FOLIO GOVERNMENT LETTER GOVERNMENT LEGAL and FOOLSCAP 2 PAPER TYPE Sets the paper type from the following options PLAIN PAPER PLAIN PAPER L HEAVY PAPER HEAVY PAPER H and TRANSPARENCY 2 MP...

Page 220: ...ng produced when the machine detects a call 0 3 2 3 ENTRY TONE Beeps when pressing the keys on the operation panel 0 3 2 4 ERROR TONE Beeps when an error e g TX error occurs 0 3 2 BROADCAST Setting It...

Page 221: ...standby display appears when turning on the power COPY FAX SCAN 2 TONER SAVER MODE Sets whether to reduce toner consumption OFF ON This function is not effective for print jobs 3 DISPLAY LANGUAGE Sel...

Page 222: ...5 AUTO 3 ZOOM RATIO Sets the zoom ratio for copying PRESET RATIO Selects the zoom from the preset ratios 100 129 STMT LTR 200 MAX 50 MIN 64 78 LGL LTR MANUAL Enters the zoom ratio by 1 increments 50...

Page 223: ...ncluding spaces See Set the Machine for Sending Faxes in the Starter Guide 2 UNIT NAME Registers your name company name max 32 characters including spaces See Set the Machine for Sending Faxes in the...

Page 224: ...attempt at dialing fails redialing is not attempted 2 DIALING LINE CHCK Sets whether to check the telephone line condition OFF ON 4 RX SETTINGS Sets the reception features 1 FAX TEL OPT SET Sets the o...

Page 225: ...2TIMES OFF The external telephone does not ring In the Sleep mode the external telephone may ring one or two times 4 REMOTE RX Sets whether to use remote receiving See Chapter 4 Sending and Receiving...

Page 226: ...RX REDUCTION Sets whether to reduce or truncate the image when a faxed page is larger than the size of paper loaded See Chapter 4 Sending and Receiving in the Reference Guide ON Reduces the image to...

Page 227: ...codes Up to 100 recipients can be registered See Storing Editing One Touch Speed Dialing Keys Coded Speed Dialing Codes on p 4 7 NAME Registers the recipient s name max 20 characters including spaces...

Page 228: ...r Guide 2 DATE TYPE SELECT Sets the date format MM DD YYYY DD MM YYYY YYYY MM DD 3 AUTO SLEEP Sets the auto Sleep mode when the machine remains idle for a certain period of time 3MIN 30MIN 5MIN See Se...

Page 229: ...r in low temperature and low humidity conditions OFF Select in normal condition MODE1 Select to improve print quality in low temperature and low humidity conditions or when using thick paper or an env...

Page 230: ...PUT YES OUTPUT NO 2 LIST PRINT Prints reports lists 1 TX REPORT Prints the fax transmission report manually 2 RX REPORT Prints the fax reception report manually 3 ACTIVITY REPORT Prints the fax transa...

Page 231: ...DDRESS AUTO Sets whether to automatically set an IP address ON Enables an IP address to the machine automatically 1 DHCP ON OFF 2 BOOTP OFF ON 3 RARP OFF ON OFF Allocates an IP address to the machine...

Page 232: ...ult 80 4 SNMP 0 65535 default 161 2 SNMP SETTINGS Sets detailed information about SNMP 1 USE SNMP Sets whether to activate SNMP ON OFF 2 COMMUNITY NAME 1 Sets SNMP community name 1 default public 3 CO...

Page 233: ...d Ethernet type manually 1 COMMUNICATN MODE Selects the communication mode FULL DUPLEX HALF DUPLEX 2 ETHERNET TYPE Selects the Ethernet type 100 BASE TX 10 BASE T 2 MAC ADDRESS Displays the twelve dig...

Page 234: ...accessing to memory 2 MEMORY RX TIME Sets whether to set a period for memory lock reception OFF Disables setting a period of memory lock reception ON Enables setting a period of memory lock reception...

Page 235: ...Machine Settings 12 22...

Page 236: ...Appendix 13Appendix Specifications 13 2 General 13 2 Copier 13 3 Printer 13 4 Facsimile 13 4 Telephone 13 6 Index 13 7...

Page 237: ...erature 68 F 20 C humidity 65 from when the main power switch is turned on until standby display appears Warm up time may differ depending on the condition and environment of the machine Weight Approx...

Page 238: ...k p 2 9 Printable Area p 2 11 Scanning Area p 2 4 Copier Scanning Resolution TEXT PHOTO mode 300 dpi x 300 dpi TEXT mode PHOTO mode TEXT PHOTO mode 600 dpi x 600 dpi Printing Resolution 600 dpi x 600...

Page 239: ...py Speed on p 13 3 Printing Resolution 600 dpi x 600 dpi Number of Tones 256 Toner Cartridge p 1 10 Facsimile Applicable Line Public Switched Telephone Network PSTN 1 Compatibility G3 Data Compression...

Page 240: ...Dialing Speed dialing One touch speed dialing 8 recipients Coded speed dialing 100 recipients Group dialing 8 x 50 recipients Address Book dialing with Address Book key Regular dialing with numeric ke...

Page 241: ...built in answering machine data modem 1 The Public Switched Telephone Network PSTN currently supports 28 8 Kbps modem speed or lower depending on telephone line conditions 2 Based on ITU T Standard Ch...

Page 242: ...ing Copy job 3 17 RX job 5 4 Scan jobs 7 4 TX job 4 35 Checking Documents stored in memory 4 37 Print job 6 7 Transmission result 4 36 Clean Earth Campaign 10 19 Cleaning machine Exterior 10 2 Fuser r...

Page 243: ...delivery tray 1 2 Document feeder tray 1 2 Document requirements 2 2 Documents stored in memory Checking 4 37 Deleting 4 37 Dust cover 1 3 E Energy Saver key 1 6 Enlarge Reduce key 1 5 Envelopes 2 12...

Page 244: ...settings 12 1 Main operation panel 1 5 Main power switch 1 3 Maintaining the toner cartridge 1 11 Maintenance xvii 10 1 Manual sending 4 32 Manuals for the machine i Menu Accessing 12 4 Setting 12 6 M...

Page 245: ...1 6 R Rear cover 1 4 Receive mode AnsMode 5 3 DRPD 5 3 FAX TEL 5 3 FaxOnly 5 3 MANUAL 5 3 Receiving documents 5 1 Recycling cartridge 10 19 CANADA PROGRAM 10 24 U S A PROGRAM 10 21 Redial Pause key 1...

Page 246: ...2 Printer 13 4 Telephone 13 6 Specifying recipients 4 22 Standby mode Copy 1 9 Fax 1 9 Scan 1 9 Start key 1 6 Stop Reset key 1 6 Storing Editing Address Book 4 6 Coded speed dialing codes 4 7 Group di...

Page 247: ...ER DATA LIST Printing 12 2 Using Address Book key 4 28 Coded speed dialing codes 4 24 Group dialing 4 26 One touch speed dialing keys 4 22 V View Settings key 1 5 VOLUME CONTROL 12 7 Z Zoom ratio Pres...

Page 248: ...ngdom CANON DEUTSCHLAND GmbH Europark Fichtenhain A10 47807 Krefeld Germany CANON ITALIA S p A Via Milano 8 20097 San Donato Milanese MI Italy CANON ESPA A S A c Joaqu n Costa 41 28002 Madrid Spain CA...

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