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Canon Color imageRUNNER C3200, Sending Manual

The Canon Color imageRUNNER C3200 is a user-friendly office machine that offers brilliant color printing, copying, and scanning. To make the most of its features, users can easily download the comprehensive and informative Sending Manual for free from our website. Maximize productivity and efficiency with this essential manual.

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Forwarding Settings

10-48

System Manager Settings

10

19

Select whether to check [Notice Only for Errors].

If you want the forwarding done notice to be sent only when an error occurs, 
press [Notice Only for Errors].

If you want the forwarding done notice to be sent every time a received 
document is forwarded, do not press [Notice Only for Errors].

20

Press [OK].

The selected mode is set.

IMPORTANT

You cannot set to forward the same document to multiple Confidential Fax Inboxes 
at the same time.

Summary of Contents for Color imageRUNNER C3200

Page 1: ......

Page 2: ...Color imageRUNNER C3200 Sending Guide ...

Page 3: ...ox Instructions Mail Box Guide Sending Instructions Sending Guide This Document Fax Instructions Facsimile Guide Setting Up the Network Connection and Installing the CD ROM Software Network Quick Start Guide Remote User Interface Instructions Remote UI Guide CD ROM Network Connectivity and Setup Instructions Network Guide CD ROM Color Network ScanGear Installation and Instructions Color Network Sc...

Page 4: ... Fax Driver Installation and Instructions Fax Driver Guide CD ROM The machine illustration on the cover may differ slightly from your machine ...

Page 5: ...ok Settings System Manager Settings Printing Communication Reports Troubleshooting Appendix Includes the report samples glossary and index Chapter 1 Chapter 2 Chapter 3 Chapter 4 Chapter 5 Chapter 6 Chapter 7 Chapter 8 Chapter 9 Chapter 10 Chapter 11 Chapter 12 Chapter 13 Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions However as we are constantly...

Page 6: ...ngs You Must Do Before Using This Machine 1 10 Setting the Display Language 1 11 Setting the Current Date and Time 1 11 Registering Sender Names 1 16 Registering the Unit s Name 1 19 Flow of Sending Operations 1 22 Placing Originals 1 35 Orientation 1 36 Platen Glass 1 37 Feeder DADF K1 Optional 1 40 Canceling a Job 1 42 Using the Touch Panel Display 1 42 Using the Stop Key 1 43 Using the System M...

Page 7: ... 3 17 Manual Exposure Adjustment 3 17 Original Type Selection 3 19 Automatic Exposure Adjustment 3 22 Changing Color Modes 3 24 Automatic Color Selection Full Color Grayscale 3 24 Automatic Color Selection Full Color Black and White 3 26 Full Color 3 28 Grayscale 3 30 Black and White 3 31 Chapter 4 Special Scanning Features Two Page Separation 4 2 Frame Erase 4 5 Original Frame Erase 4 6 Book Fram...

Page 8: ...ts in Memory 6 8 Memory Lock Start Time Settings 6 9 Memory Lock End Time Settings 6 14 Forwarding Received Documents 6 18 Erasing Received Documents 6 19 Available Paper Sizes 6 23 Chapter 7 Checking Changing the Send Receive Status Checking Changing the Status of Send Jobs 7 2 Checking Send Job Details 7 2 Changing the Destination 7 7 Resending a Job 7 11 Printing the Send Job Status Log 7 14 Ch...

Page 9: ...cing a Received Document 8 42 Printing Footer Information on a Received Document 8 46 2 On 1 Log 8 48 Chapter 9 Storing Editing Address Book Settings Address Book Settings Table 9 2 About the Address Book 9 3 Storing New Addresses 9 5 E Mail Addresses 9 5 I Fax Addresses 9 10 File Server Addresses 9 19 Group Addresses 9 25 Address Obtained via a Server 9 34 Editing Address Details 9 50 Erasing Add...

Page 10: ...ettings 10 64 LDAP Server Settings 10 66 Registering an LDAP Server 10 66 Changing an LDAP Server Setting 10 80 Deleting an LDAP Server 10 82 Printing LDAP Server Settings 10 83 Chapter 11 Printing Communication Reports Report Settings Table 11 2 Specifying Report Settings 11 3 Send TX Report 11 3 Activity Report 11 5 Printing Lists 11 9 Address Book List 11 9 User s Data List 11 11 Chapter 12 Tro...

Page 11: ...x Send TX Report 13 3 Activity Report 13 5 Forwarding Conditions List 13 7 Registered LDAP Server List 13 8 Address Book List 13 9 User s Data List 13 11 Glossary 13 12 Index 13 17 ...

Page 12: ...r to use the machine safely always pay attention to these warnings CAUTION Indicates a caution concerning operations that may lead to injury to persons or damage to property if not performed correctly In order to use the machine safely always pay attention to these cautions IMPORTANT Indicates operational requirements and restrictions Be sure to read these items carefully in order to operate the m...

Page 13: ...itching Board Color Network Multi PDL Printer Kit Saddle Finisher N2 and Cassette Feeding Unit X1 Note that functions that cannot be used depending on the model or options are not displayed on the touch panel display The keys which you should press are marked with as shown below When multiple keys can be pressed on the touch panel display all keys are marked Select the keys which suit your needs P...

Page 14: ...nual In this manual product names and model names are abbreviated as follows Microsoft Windows 95 operating system Windows 95 Microsoft Windows 98 operating system Windows 98 Microsoft Windows Millennium Edition operating system Windows Me Microsoft Windows NT operating system Windows NT Microsoft Windows 2000 operating system Windows 2000 Microsoft Windows XP operating system Windows XP Microsoft...

Page 15: ... registered trademarks of Novell Inc in the United States and other countries NDS is a trademark of Novell Inc Sun and Solaris are trademarks of Sun Microsystems Inc in the United States and other countries Ethernet is a trademark of Xerox Corporation UNIX is a registered trademark in the United States and other countries licensed exclusively X Open Company Limited Bitstream Inc licenses the follo...

Page 16: ...claimers The information in this document is subject to change without notice CANON INC MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL EITHER EXPRESS OR IMPLIED EXCEPT AS PROVIDED HEREIN INCLUDING WITHOUT LIMITATION THEREOF WARRANTIES AS TO MARKETABILITY MERCHANTABILITY FITNESS FOR A PARTICULAR PURPOSE OF USE OR AGAINST INFRINGEMENT OF ANY PATENT CANON INC SHALL NOT BE LIABLE FOR ANY D...

Page 17: ...xvi ...

Page 18: ...re Using This Machine 1 10 Setting the Display Language 1 11 Setting the Current Date and Time 1 11 Registering Sender Names 1 16 Registering the Unit s Name 1 19 Flow of Sending Operations 1 22 Placing Originals 1 35 Orientation 1 36 Platen Glass 1 37 Feeder DADF K1 Optional 1 40 Canceling a Job 1 42 Using the Touch Panel Display 1 42 Using the Stop Key 1 43 Using the System Monitor Screen 1 44 ...

Page 19: ...etWare file servers also serves to help digitize paper documents for convenient data access and management Sending documents through fax is available only if the optional Super G3 FAX Board is installed File Formats for Every Need You can send documents in a variety of file formats including TIFF MTIFF JPEG and PDF The document s color mode and the file s compression ratio can also be set This giv...

Page 20: ...the type of original that you are scanning In addition you can store preferred scan settings and retrieve them at any time Preview Function The Preview function enables you to check the contents of documents before sending them This is useful in preventing mistakes Instant Address Search with LDAP You can search for addresses stored on LDAP Lightweight Directory Access Protocol servers on the netw...

Page 21: ...forwarding conditions to any destination using the desired send settings You can forward I fax documents to other machines relay function or store received documents that are confidential in Confidential Fax Inboxes The forwarding function can be set to activate during any specified time Since received documents that do not match the forwarding conditions can also be forwarded to any desired desti...

Page 22: ...ied destinations via e mail or I fax save them to a file server or store them in an inbox in order to process them at a later date You can also send documents to multiple destinations simultaneously using various sending methods such as e mail and I fax 1 If the optional Super G3 FAX Board is installed faxing is possible You can also register the fax numbers in group addresses Original Inbox Scan ...

Page 23: ...le server See the Network Guide Send Basic Features Screen The screen on the left which appears when Send is selected is called the Send Basic Features screen See p 3 2 Press to select the scan mode See Selecting a Scan Mode on p 3 2 See p 2 2 Press to select a destination from the Address Book See Using the Address Book on p 2 2 See p 2 49 Press to check or change the destination information sele...

Page 24: ...IFF PDF PDF PDF or PDF Compct See p 5 34 Press to verify the images before sending See Previewing Originals on p 5 34 See p 5 37 Press to notify the user through e mail that the send job has been completed See Job Done Notice on p 5 37 See p 5 2 Press to set the send settings You can specify various settings here such as setting for the document to be sent at a specified time or entering a subject...

Page 25: ... the left which appears when you select Option from the Scan Settings drop down list is called the Scan Settings screen Display this screen to set the scan settings for sending documents Press to select the Color mode for scanning See Changing Color Modes on p 3 24 Press to select the resolution See Resolution on p 3 15 See p 3 7 Press to select the size of the original that you want to scan See D...

Page 26: ...ct or cancel the automatic exposure control See Scan Exposure and Original Type Settings on p 3 17 Press to select the type of original Text Photo Photo or Text that you are going to scan See Scan Exposure and Original Type Settings on p 3 17 Chapter 4 Press to use the special features available for scanning Chapter 7 Press to check the status or details of a send or receive job or to cancel a job...

Page 27: ...OTE If the optional Super G3 FAX Board is installed you must set the type of telephone line connected to the machine For more information on selecting the telephone line type see Chapter 1 Introduction to Fax Functions in the Facsimile Guide Registering the Sending Record The sending record is printed at the top of the recording paper when you send an I fax The following sender information must be...

Page 28: ...rinted Setting the Display Language If you decide to switch the display language set the Language Switch setting to On before inputting characters If the Language Switch setting is set to Off and then you set it to On after inputting characters the characters may not be displayed correctly If this happens either reenter the characters after setting the Language Switch setting to On or enter charac...

Page 29: ...Things You Must Do Before Using This Machine 1 12 Introduction to Sending Functions 1 1 Press Additional Functions Timer Settings 2 Press Date Time Settings ...

Page 30: ...ng four digits Enter all four digits of the year and the time in 24 hour notation as four digits without a space Examples May 6 0506 7 05 a m 0705 11 18 p m 2318 NOTE If you make a mistake when entering values press Clear enter the values again starting with the month If you are setting the Time Zone Press the Time Zone drop down list select the time zone where the machine is located ...

Page 31: ...a GMT 6 00 Mountain Time US Canada GMT 7 00 Pacific Time US Canada GMT 8 00 If the desired time zone is not displayed press or to scroll through the list If you are setting Daylight Saving Time Press On Start Date Select the month and day from the Month and Day drop down lists respectively Press or to enter the time of day you want Daylight Saving Time to take effect press OK ...

Page 32: ...me of the machine one hour forward at the specified date and time The default setting is Off You can also use numeric keys to enter the time and Clear to clear your entry You can change the value under Hours by pressing or even if you have entered the value using numeric keys The time can be set in one hour increments from 0 to 23 hours 4 Press OK The selected mode is set 5 Press Done repeatedly u...

Page 33: ...ect their sender name to replace the unit s name which is printed at the top of the documents that they send NOTE You can set to display and print the sender s name instead of the name stored as the unit s name with the Sender s Names setting from the Send Settings screen See Sending an E Mail Message on p 5 2 and Sending an I Fax on p 5 14 If the optional Super G3 FAX Board is installed the sende...

Page 34: ...efore Using This Machine 1 17 Introduction to Sending Functions 1 2 Press TX Settings under Common Settings 3 Press Sender s Names TTI NOTE If the desired setting is not displayed press or to scroll to the desired setting ...

Page 35: ... not displayed press or You can also enter and specify the number under which you want to register the sender s name using numeric keys To delete a stored sender s name select the number under which the name is registered press Erase Only one sender name can be erased at a time 5 Enter the sender s name press OK You can enter up to 24 characters for the sender s name To cancel registering the send...

Page 36: ...me a department name is optional For example Your name John Smith Company name Canon Company name and department Canon Accounting Dept When you send a document the recipient s machine displays or prints your name or company s name and department s name if applicable as the sender s information on the recording paper NOTE If the optional Super G3 FAX Board is installed the sender name can be printe...

Page 37: ...d press or to scroll to the desired setting 3 Enter a name press OK You can enter up to 24 characters for the unit s name To cancel registering the unit s name press Cancel The selected mode is set NOTE For instructions on entering characters see Chapter 2 Basic Operations in the Reference Guide To delete all of the entered characters press Clear ...

Page 38: ...Things You Must Do Before Using This Machine 1 21 Introduction to Sending Functions 1 4 Press Done repeatedly until the Send Basic Features screen appears ...

Page 39: ...e machine can hold is 120 including jobs with error codes However the actual number of send jobs that the machine can handle may be less than 120 depending on the following conditions Multiple documents are being sent at the same time Large documents are being sent You can print a report that contains the results of all send jobs See Send TX Report on p 11 3 1 Press the appropriate keys in accorda...

Page 40: ...essage Enter the Department ID and Password using the numeric keys appears Press Dept ID enter the Department ID using numeric keys Press Password enter the password using numeric keys Press ID The Basic Features screen is displayed NOTE For instructions on using Department ID Management see Chapter 6 System Manager Settings in the Reference Guide 2 Press Send The Send Basic Features Screen ...

Page 41: ...mum of 256 destinations can be specified at the same time Out of the 256 destinations 64 new addresses including those obtained through a server can be specified If you specify a group address which is made up of several destinations the whole group is counted as one address The icons that are displayed on the screen are Group E mail I Fax File Server Inbox Fax if the optional Super G3 FAX Board i...

Page 42: ...estination See Using the Address Book on p 2 2 If a destination is not stored in the Address Book Press New Address select a sending method select the desired destination See Using the New Address Tab on p 2 5 NOTE A maximum of 64 new addresses and addresses obtained through a server User Inboxes are not included in this count can be specified at the same time ...

Page 43: ...on Press One touch Buttons select the one touch button that contains the desired destination See Using the One Touch Buttons on p 2 34 If a destination is stored in a Favorites Button Press Favorites Buttons select the favorites button that contains the desired destination See Using the Favorites Buttons on p 2 36 ...

Page 44: ... using a server Press Address Book Server search through the directory listing on the server LDAP to specify the destination See Using a Server on p 2 38 NOTE A maximum of 64 new addresses and addresses obtained through a server User Inboxes are not included in this count can be specified at the same time ...

Page 45: ...ct a scan setting If you do not see the desired scan setting press or to scroll through the list To change the Scan mode settings select Option from the Scan Settings drop down list and adjust the settings See Scan Settings on p 3 5 NOTE For instructions on setting the Scan mode see Selecting a Scan Mode on p 3 2 ...

Page 46: ...w of Sending Operations 1 29 Introduction to Sending Functions 1 6 Press Send Settings enter the send settings press Done NOTE For instructions on specifying the Send Settings see Sending Methods on p 5 2 ...

Page 47: ...nables you to insert multiple images into a single MTIFF or PDF file Sends the file in either the MTIFF Black or PDF Grayscale Color format PDF PDF Enables you to insert multiple images into a single PDF file Sends the file in the PDF format regardless of the color mode PDF Compct Enables you to send files containing text originals or text photo originals using a high compression ratio You can als...

Page 48: ...igh Ratio the images output may be of a low quality even if Image Priority is selected in Image Level for PDF Compct in TX Settings in Communications Settings from the Additional Functions screen See JPEG Compression Ratio for Color Send Jobs on p 8 6 8 Press Job Done Notice select the destination to which to send the notification message press OK You can set the notification message if necessary ...

Page 49: ...instructions on setting the Job Done Notice see Job Done Notice on p 5 37 9 Press Start If the following screen is displayed follow the instructions on the touch panel display press Start once for each original When scanning is complete press Done Scanning starts The scanned data is sent to the specified destination when scanning is complete NOTE If the Preview key is lit the Preview display setti...

Page 50: ...tions on canceling a send job see Canceling a Job on p 1 42 You can also cancel a send job from the System Monitor screen See Using the System Monitor Screen on p 1 44 11 When scanning is complete remove your originals 12 If the optional Card Reader D1 is attached remove the control card NOTE For instructions on using the optional Card Reader D1 see Chapter 3 Optional Equipment in the Reference Gu...

Page 51: ... Operations 1 34 Introduction to Sending Functions 1 13 If Department ID Management is set press ID NOTE For instructions on using Department ID Management see Chapter 6 System Manager Settings in the Reference Guide ...

Page 52: ...NOTE If the original has too many pages to be placed in the feeder all at once use the Job Build mode on the Special Features screen press Option from the Scan Settings drop down list See Job Build on p 4 19 Platen Glass Place the originals on the platen glass when scanning bound originals such as books and magazines originals on heavy or lightweight paper and transparencies Feeder Place the origi...

Page 53: ...ve set Originals of the following sizes can be placed either vertically or horizontally However the scanning speed for horizontally placed originals is somewhat slower than for vertically placed originals Place originals horizontally when scanning with a Preset Zoom such as when enlarging an LTR original onto 11 x 17 paper Platen glass LTR STMT Feeder LTR Horizontally placed LTR and STMT originals...

Page 54: ...riginal being cut off See Document Size on p 3 7 NOTE The machine automatically detects the size of the following originals 11 x 17 LGL LTR and LTRR 1 Lift the feeder platen cover IMPORTANT This machine is equipped with an open close sensor on the feeder platen cover see circled area in the above illustration When placing originals on the platen glass lift the feeder platen cover about 11 7 8 300 ...

Page 55: ... in the same way NOTE When you are enlarging an LTR or STMT original onto 11 x 17 or LGL paper place the original horizontally on the platen glass and align it with the LTRR or STMTR marks 3 Gently close the feeder platen cover CAUTION Close the feeder platen cover gently to avoid catching your hands as this may result in personal injury Do not press down hard on the feeder platen cover when using...

Page 56: ...f the original contains fine text or print such as a map the machine may need to read or scan the document several times Do not remove the original from the platen glass until scanning is complete NOTE Remove the original from the platen glass when scanning is complete The size of STMT and STMTR originals cannot be detected After pressing Start follow the instructions on the screen to specify the ...

Page 57: ... not place the following types of originals in the feeder Originals with tears or large binding holes Severely curled originals or originals with sharp folds Clipped or stapled originals Carbon backed paper or other originals which might not feed smoothly Transparencies and other highly transparent originals If the same original is fed through the feeder repeatedly the original may fold or become ...

Page 58: ...he original output area to avoid paper jams NOTE When you are enlarging LTR originals to 11 x 17 or LGL paper place your originals horizontally The scanned originals are output to the original output area in the order they are fed into the feeder You can place different size originals together in the feeder if you set the Different Size Originals mode However the length vertical direction of the d...

Page 59: ...send job in several ways Using the Touch Panel Display You can cancel a send job by pressing Cancel when the job has been scanned with the optional Color Image Reader C1 attached 1 Press Cancel on the screen shown below which appears while the machine is scanning The send job is canceled 2 Remove your originals ...

Page 60: ...e Stop Key You can cancel a send job by pressing Stop when the job has been scanned with the optional Color Image Reader C1 attached NOTE You can press Stop only to cancel a send job that is being scanned 1 Press Stop The send job is canceled 2 Remove your originals ...

Page 61: ...ling a Job 1 44 Introduction to Sending Functions 1 Using the System Monitor Screen You can cancel a send job while it is waiting to be processed or while it is being sent 1 Press System Monitor 2 Press Send ...

Page 62: ... that you want to cancel is not displayed press or to scroll through the list You cannot select multiple jobs and cancel them all at once Select and cancel one job at a time If a job is in the process of being sent it may not be canceled even if you press Cancel The message Is it OK to cancel appears on the touch panel display ...

Page 63: ... want to cancel the send job press No The message Canceling appears for approximately two seconds on the touch panel display The send job is canceled NOTE The canceled job is displayed as NG No Good on the Log screen 6 Press Done The display returns to the Send Basic Features screen ...

Page 64: ...fy check change and erase destinations Specifying Destinations 2 2 Using the Address Book 2 2 Using the New Address Tab 2 5 Using the One Touch Buttons 2 34 Using the Favorites Buttons 2 36 Using a Server 2 38 Checking Changing a Destination 2 49 Erasing a Destination 2 52 ...

Page 65: ...rder to send documents If you store addresses in the Address Book you can easily select them Addresses are stored in Address Book Settings from the Additional Functions screen See Storing New Addresses on p 9 5 NOTE A maximum of 256 destinations can be specified at the same time Out of the 256 destinations 64 new addresses including those obtained through a server can be specified If you specify a...

Page 66: ...select a destination that is stored with an access number or in a private address book Press Access Number Enter the access number using numeric keys for the private address book or destination press OK If you press No Access Number the destinations that are not managed with the Access Number setting are displayed To cancel entering the Access Number press Cancel ...

Page 67: ...ist If the desired destination is not displayed press or to scroll to the desired destination You can restrict the type of destinations displayed in the results list by pressing the Type drop down list Press the Address Book Server drop down list to display a list of subaddress books subaddress books 1 to 10 or one touch buttons Subaddress books categorize the addresses stored in the Address Book ...

Page 68: ...om the Search Address Book Server screen You can erase the destinations selected from the Address Book before you scan the document See Erasing a Destination on p 2 52 Using the New Address Tab You must specify the destination such as an e mail address I fax address or file server address in order to send documents This section describes the procedure for specifying a new destination that has not ...

Page 69: ...Sending Methods 2 Specifying an E Mail Address This mode enables you to specify a new e mail address You can enter an e mail address directly from the keyboard on the touch panel display 1 Press New Address E mail 2 Press E mail Address ...

Page 70: ...ed e mail address appears on the Send Basic Features screen IMPORTANT The e mail address you just entered is not stored in the Address Book It is deleted once the document is sent NOTE To view the detailed information of a selected destination select the destination press Details You can edit an e mail address from the Details screen before you scan your documents See Checking Changing a Destinati...

Page 71: ...nd sent in the Black and White mode NOTE Sending by I fax has the following limitations Size is fixed to LTR This is because the sender does not know whether the machine at the destination can receive sizes other than LTR Resolution is fixed to 200 x 200 dpi 200 x 100 dpi also can be selected optionally Images can be sent only in monochrome They are sent in TIFF MH format If you send by e mail the...

Page 72: ...hine must have I fax capabilities and be compatible with the Full mode If you send documents using the Full mode to a machine that does not support the Full mode delivery confirmation cannot be carried out When this happens the job concerned is not considered as complete even though the actual sending of the document is successful Such jobs are displayed as Waiting for result on the Status screen ...

Page 73: ...Clear to clear your entry NOTE For instructions on entering characters see Chapter 2 Basic Operations in the Reference Guide If you do not send documents via a server and the recipient s IP address is not registered on a DNS server use the following format to enter the domain name user the recipient s IP address 5 Press Destination Conditions to set how the document is received by the recipient ...

Page 74: ...ns according to the specifications of the recipient s machine An error in transmission may occur if you set conditions that the recipient s machine does not support NOTE Available compression methods are MH Modified Huffman a coding system that horizontally scans and compresses extended areas of white and black dots MR Modified Read a coding system that horizontally and vertically scans and compre...

Page 75: ...ient To use this setting it is necessary to set up an MX Mail eXchange record on the DNS server Ask your System Manager whether this type of sending is possible before you set Send Via Server to Off IMPORTANT The Send Via Server setting is available only if Use Send Via Server is set to On from the E mail I Fax Settings screen To access this screen press Additional Functions System Settings Commun...

Page 76: ... keyboard Browse key if you select Windows SMB as the server protocol or Browse key if you select NetWare IPX as the server protocol IMPORTANT Windows NT 2000 XP restricts the number of users or clients that can be accessed Once the limit of users or clients has been reached it is not possible to send documents to a file server using Windows NT 2000 XP NOTE Set the following items when sending to ...

Page 77: ...the Browse Key Windows SMB If you select Windows SMB as the server protocol you can specify a file server connected to a specific network by pressing Browse on the File screen Using the Browse Key NetWare IPX If you select NetWare IPX as the server protocol you can specify a file server connected to a specific network by pressing Browse on the File screen Using the Keyboard 1 Press New Address Fil...

Page 78: ...ws NT 4 0 or Windows 95 98 Me 2000 XP NetWare IPX Select this protocol if you are sending documents to a computer using Novell NetWare 3 2 or later 3 Press Host Name A host name is a name assigned to a host computer that provides services on the Internet A specific host name is assigned to each host computer to specify it on the Internet In this entry box enter the name of the file server on the n...

Page 79: ... Example 192 168 100 50 21000 When FTP is selected as the server protocol make sure to enter the same port number for the Host Name as the one specified for the FTP server to which you are sending your documents You can enter up to 128 characters for the host name 5 Press File Path A file path is a series of characters that signify the location of the folder Specify a folder in the file server as ...

Page 80: ...Basic Sending Methods 2 6 Enter the file path press OK You can enter up to 128 characters for the file path NOTE If you are sending to an imageWARE Document Manager folder enter the folder name set in imageWARE Gateway 7 Press User ...

Page 81: ...he user name only Example user_name Maximum 20 characters To enter the user name and the domain name Example domain_name user_name Domain name Maximum 15 characters User name Maximum 20 characters To enter a UPN User Principal Name Example user_name domain_name com Maximum 128 characters NOTE If you are sending to an imageWARE Document Manager folder enter the user name set in imageWARE Gateway UP...

Page 82: ...ter a password press OK You can enter up to 24 characters 14 characters when Windows SMB is selected as the server protocol for the password The password appears as asterisks on the file settings screen NOTE If you are sending to an imageWARE Document Manager folder enter the password set in imageWARE Gateway ...

Page 83: ...red in the Address Book It is deleted once the document is sent NOTE To view the detailed information of a selected destination select the destination press Details You can edit a destination from the Details screen before you scan your documents See Checking Changing a Destination on p 2 49 You can erase the specified destination from the destination list before you scan your documents See Erasin...

Page 84: ...Specifying Destinations 2 21 Basic Sending Methods 2 Using the Browse Key Windows SMB 1 Press New Address File 2 Press the Protocol drop down list select Windows SMB ...

Page 85: ...e before pressing Browse Network transmission is not possible until this startup time has elapsed To access Startup Time Settings press Additional Functions System Settings Network Settings See Chapter 3 Using a TCP IP Network in the Network Guide 4 Select the desired workgroup press Down If the desired workgroup is not displayed press or to scroll to the desired workgroup ...

Page 86: ...t the desired file server press Down To move up one level press Up If the desired file server is not displayed press or to scroll to the desired file server 6 If the Enter Network Password screen is displayed enter your user name and network password Press User ...

Page 87: ...me press OK You can enter up to 128 characters for the user name Press Password enter your network password press OK You can enter up to 14 characters for the password After pressing OK the password that you entered appears as asterisks on the Enter Network Password screen ...

Page 88: ...r settings press OK 7 Press Down select the folder on the specified server to which you want to send your documents press OK To go down one level press Down To move up one level press Up If the desired folder is not displayed press or to scroll to the desired folder ...

Page 89: ...eted once the document is sent NOTE To view the detailed information of a selected destination select the destination press Details You can edit a destination from the Details screen before you scan your documents See Checking Changing a Destination on p 2 49 You can erase the specified destination from the destination list before you scan your documents See Erasing a Destination on p 2 52 Using t...

Page 90: ...r turning the main power ON you must wait for the time set in Startup Time Settings to elapse before pressing Browse Network transmission is not possible until this startup time has elapsed To access Startup Time Settings press Additional Functions System Settings Network Settings See Chapter 3 Using a TCP IP Network in the Network Guide ...

Page 91: ...NetWare V 4 x Bindery One of the directory services provided by Novell for managing the information of user and server names Select Bindery when you are using Novell NetWare V 3 x If you select Bindery follow the procedure from step 5 in Using the Browse Key Windows SMB on p 2 21 If you select NDS follow the steps below 5 Select the desired NDS tree press Down To move up one level press Up If the ...

Page 92: ...Log In If you do not want to log into a folder press Log In to log into the Novell server To go down one level press Down To move up one level press Up If the desired folder is not displayed press or to scroll to the desired folder The Enter Network Password screen is displayed 7 Enter your user name and network password Press User ...

Page 93: ...me press OK You can enter up to 24 characters for the user name Press Password enter your network password press OK You can enter up to 24 characters for the password After pressing OK the password that you entered appears as asterisks on the Enter Network Password screen ...

Page 94: ...Sending Methods 2 8 Confirm your settings press OK 9 Press Down select the folder to where you want to send your file press OK To move up one level press Up If the desired folder is not displayed press or to scroll to the desired folder ...

Page 95: ... your documents See Erasing a Destination on p 2 52 Specifying a User Inbox You can store a scanned document in a User Inbox User Inboxes selected in the Send function are the same User Inboxes that you can select using the Mail Box function If you include a User Inbox as one of the destinations to which you are sending your document the document is stored in the selected User Inbox for later use ...

Page 96: ...en for the Mail Box function If the desired User Inbox is not displayed press or to scroll to the desired User Inbox The display returns to the Send Basic Features screen and the selected User Inbox is displayed in the destination list NOTE You can erase the specified User Inbox from the destination list before you scan your documents See Erasing a Destination on p 2 52 Only one User Inbox can be ...

Page 97: ...ust register destinations in one touch buttons by pressing Additional Functions Address Book Settings One touch Buttons See Storing Editing One Touch Buttons on p 9 60 NOTE A maximum of 256 destinations can be specified at the same time Out of the 256 destinations 64 new addresses including those obtained through a server can be specified If you specify a group address which is made up of several ...

Page 98: ...ton using numeric keys The selected destination appears in the destination list on the Send Basic Features screen NOTE To view the detailed information of a selected destination select the destination press Details You can erase the specified destination from the destination list before you scan your documents See Erasing a Destination on p 2 52 You can select multiple one touch buttons To cancel ...

Page 99: ...ocument settings and the desired destination and send your document IMPORTANT To use this feature you must first register the desired document settings and destinations in favorites buttons See Favorites Buttons on p 8 15 NOTE A maximum of 256 destinations can be specified at the same time Out of the 256 destinations 64 new addresses including those obtained through a server can be specified If yo...

Page 100: ...se the specified destination s from the destination list before you scan your documents See Erasing a Destination on p 2 52 You can manually change the recalled settings from the selected favorites button before you send your documents If you press another favorites button the settings stored in that button are recalled To cancel all settings and return the machine to the Standard mode press Reset...

Page 101: ... more information on LDAP servers see LDAP Server Settings on p 10 66 You can send to a maximum of 64 destinations at the same time including destinations that are specified through a server Only names and e mail addresses are displayed as the search results from the LDAP server If the optional Super G3 FAX Board is installed fax numbers are also displayed You cannot directly specify a destination...

Page 102: ...wn list select the desired server to search 4 Specify the search criteria NOTE For instructions on entering characters see Chapter 2 Basic Operations in the Reference Guide If you want to search for a destination that is registered with an e mail address and a fax number you can search for the e mail address by entering the fax number as the search criterion ...

Page 103: ...mail address or fax number You can also use numeric keys to enter numbers and Clear to clear your entry The search criteria boxes that are not filled out are not searched To make a more detailed search with multiple search conditions press Detailed Search and follow the directions below The search criteria you entered for Simple Search are continuously used in Detailed Search To use Detailed Searc...

Page 104: ...hing on the directory tree of the LDAP Server and ou salesdept o canon c jp is the distinguished name in the directory enter the organization organizationUnit of the user as follows organizationUnit salesdept organization canon NOTE The organization organizationUnit can be used as search categories only if the information has been registered on the LDAP server A Detailed Search by organization org...

Page 105: ...onal unit equals The result must be exactly the same as the entered name e mail address fax number organization or organizational unit differs from The result must be different from the name e mail address fax number organization or organizational unit that you enter begins with The result must begin with the same first few letters that you enter for the name e mail address fax number organization...

Page 106: ...nd returns a result for all of the specified search criteria To edit the search criteria select the search criterion that you want to edit press Edit Settings To delete search criteria select the criterion that you want to erase press Erase NOTE You can specify up to four different search criteria at a time If you specify three or more search criteria you cannot use both or and and together If you...

Page 107: ...arch results are displayed IMPORTANT The number of search results displayed will not exceed the maximum limit set in Register LDAP Server in System Settings from the Additional Functions screen If the desired destination is not displayed either increase the maximum number of addresses to search or change the search criteria See LDAP Server Settings on p 10 66 NOTE If you press Start Searching with...

Page 108: ...d Display authentication dialog when searching is set to On If the user name password and domain name specified in Register LDAP Server in System Settings from the Additional Functions screen are incorrect Press Password enter the password press OK You can enter up to 24 characters for the password NOTE For instructions on entering characters see Chapter 2 Basic Operations in the Reference Guide Y...

Page 109: ...played either increase the maximum number of addresses to search or change the search criteria See LDAP Server Settings on p 10 66 6 Select the desired destination from the search results press OK To continue searching press Back You can specify multiple destinations If the desired destination is not displayed press or to scroll to the desired destination If you press Select e mail for I Fax the k...

Page 110: ...n select the destination again to clear the check mark If you specify an e mail address as an I fax destination the only information that can be retrieved from the server is the I fax address To specify settings to match the recipient s receiving conditions press Details on the Send screen If you select only one destination press Start to send from the Search Results screen 7 Read the displayed me...

Page 111: ...stination select the destination press Details You can edit a destination from the Details screen before you scan your documents See Checking Changing a Destination on p 2 49 You can erase the specified destinations from the destination list before you scan your documents See Erasing a Destination on p 2 52 ...

Page 112: ...sing the New Address tab and destinations obtained through a server can be changed For instructions on changing the specified destination after you scan your document see Changing the Destination on p 7 7 You cannot change multiple destinations simultaneously 1 Select the destination press Details If the destination that you want to check or change is not displayed press or to scroll to the desire...

Page 113: ...reen below is displayed Check the destination s information press Done If the destination has been specified using one of the sending methods in the New Address tab Check or change the destination s information press OK Change the destination s information in the same way that you specified it See Using the New Address Tab on p 2 5 ...

Page 114: ...he destination s information in the same way that you specified a new address See Using a Server on p 2 38 If the destination is a group address To check the information of destinations registered in the group address select one destination at a time press Details Check the destination s information press Done Done The display returns to the Send Basic Features screen ...

Page 115: ...cified destination from the destination list before you scan your documents 1 Select the destination to be erased If the destination that you want to erase is not displayed press or to scroll to the desired destination 2 Press Erase The selected destination is erased from the destination list ...

Page 116: ...3 2 Scan Settings 3 5 Two Sided Originals 3 5 Document Size 3 7 Resolution 3 15 Scan Exposure and Original Type Settings 3 17 Changing Color Modes 3 24 Automatic Color Selection Full Color Grayscale 3 24 Automatic Color Selection Full Color Black and White 3 26 Full Color 3 28 Grayscale 3 30 Black and White 3 31 ...

Page 117: ...an settings However since changed scan settings are not automatically saved it is useful to register a new scan setting if you use it frequently See User Preset Keys on p 4 34 The default setting is ACS 200 x 200 dpi You can change this setting in Edit Standard Send Settings which is accessed by pressing Additional Functions Communications Settings TX Settings under Common Settings See Standard Se...

Page 118: ...n mode that has not been registered for ACS Full Color or Grayscale 300 x 300 dpi and press OK a message asking for your confirmation to change the File Format appears on the screen NOTE Specifying the scan mode again cancels the scan mode and other scan features previously set You can also select a scan mode by pressing Option of the Scan Settings drop down list to display the Scan Settings scree...

Page 119: ...r on the touch panel display press Start once for each original When scanning is complete press Done Scanning starts The scanned data is sent to the specified destination when scanning is complete NOTE You can store the changed settings See User Preset Keys on p 4 34 To cancel the scan settings press the Scan Settings drop down list press Option Cancel If the Preview key is lit the Preview display...

Page 120: ...ANT The Two sided Original mode is available only if the optional Feeder DADF K1 is attached The Two sided Original mode cannot be used together with the Document Size Select Other Size or Two page Separation mode When you are scanning originals with a horizontal landscape orientation such as LTRR make sure to place them horizontally in the feeder If these originals are placed vertically the back ...

Page 121: ...and the display returns to the Send Basic Features screen 3 Press Start Scanning starts The scanned data is sent to the specified destination when scanning is complete NOTE To cancel this setting press Two sided Original Cancel If the Preview key is lit the Preview display setting is turned on and you can verify the images from the Preview screen before sending your document See Previewing Origina...

Page 122: ...annot select Auto when scanning the following types of originals Specify the size of these documents manually Nonstandard size originals Highly transparent originals such as transparencies Originals with an extremely dark background Originals smaller than STMT in size If the original is placed in the feeder you cannot scan by selecting Other Size in Document Size Select NOTE The default setting is...

Page 123: ...rd document size Select the desired document size If you want to scan an 11 x 17 original with an image that extends all the way to the edges without the periphery of the original being cut off place the original on the platen glass press 11 x17 See Platen Glass on p 1 37 NOTE To select an A or B series paper size press A B size ...

Page 124: ...tures 3 If you want to scan a nonstandard document size Press Other Size Enter the size of the document using the numeric keys on the touch panel display Press X width enter a value Press Y length enter a value Press OK X Y Scanning Area ...

Page 125: ...mistake when entering values on the touch panel display press C enter the correct values To enter values in millimeters press mm When entering values in millimeters you can also use numeric keys and Clear to clear your entries For instructions on entering values in inches see Chapter 2 Basic Operations in the Reference Guide If you want to scan a registered document size Press Other Size Press Reg...

Page 126: ... on the platen glass follow the instructions that appear on the touch panel display press Start once for each original When scanning is complete press Done Scanning starts The scanned data is sent to the specified destination when scanning is complete NOTE To cancel the scan settings press the Scan Settings drop down list press Option Cancel If the Preview key is lit the Preview display setting is...

Page 127: ...Scan Settings 3 12 Basic Scanning Features 3 Registering the Specified Document Size 1 Press the Scan Settings drop down list press Option 2 Press Document Size Select ...

Page 128: ...Scan Settings 3 13 Basic Scanning Features 3 3 Press Other Size 4 Press Register Size ...

Page 129: ...t size is displayed on top of the key in which it is registered NOTE If you make a mistake when entering values on the touch panel display press C enter the correct values If you register a new document size into a key that has already been registered with a document size the new document size overwrites the registered document size To enter values in millimeters press mm When entering values in m...

Page 130: ...u can send at 600 x 600 dpi resolution is 11 x 17 If the image exceeds this number of pixels in either the horizontal or vertical direction it may be cropped If the optional Super G3 FAX Board is installed and you are sending documents by fax the maximum size of an image that you can send at 400 x 400 dpi resolution is 11 x 17 If the image exceeds this number of pixels in either the horizontal or ...

Page 131: ... resolution setting that you specify change the File Format setting to anything other than PDF Compct 4 Press Start If the original is placed on the platen glass follow the instructions that appear on the touch panel display press Start once for each original When scanning is complete press Done Scanning starts The scanned data is sent to the specified destination when scanning is complete NOTE To...

Page 132: ...l type before scanning the original Manual Exposure Adjustment You can manually adjust the scan exposure to the most appropriate level for the original 1 Place your originals specify the destination For more information on specifying the destination see Chapter 2 Basic Sending Methods 2 Press the Scan Settings drop down list press Option ...

Page 133: ...the instructions that appear on the touch panel display press Start once for each original When scanning is complete press Done Scanning starts The scanned data is sent to the specified destination when scanning is complete NOTE To cancel the scan settings press the Scan Settings drop down list press Option Cancel If the Preview key is lit the Preview display setting is turned on and you can verif...

Page 134: ...t Sharpness on p 4 24 NOTE If the original is a transparency select the Text Photo Photo or Text mode adjust the exposure to the most appropriate level for the original Text Photo Mode This mode is best suited for scanning originals containing both text and photos such as magazines or catalogs Photo Mode This mode is best suited for scanning photos printed on photographic paper or photo originals ...

Page 135: ...specify the destination For more information on specifying the destination see Chapter 2 Basic Sending Methods 2 Press the Scan Settings drop down list press Option 3 Press the original type drop down list select the original type Text Photo Photo or Text Original Type ...

Page 136: ...roduction of text Photo Priority Priority is given to the faithful reproduction of photos with as little moiré effect as possible The selected mode is set and the display returns to the Send Basic Features screen 4 Press Start If the original is placed on the platen glass follow the instructions that appear on the touch panel display press Start once for each original When scanning is complete pre...

Page 137: ...re sending your document See Previewing Originals on p 5 34 To cancel all settings and return the machine to the Standard mode press Reset Automatic Exposure Adjustment The machine automatically adjusts the scan exposure to the level best suited to the quality of the original 1 Place your originals specify the destination For more information on specifying the destination see Chapter 2 Basic Sendi...

Page 138: ...n the platen glass follow the instructions that appear on the touch panel display press Start once for each original When scanning is complete press Done Scanning starts The scanned data is sent to the specified destination when scanning is complete NOTE To cancel the scan settings press the Scan Settings drop down list press Option Cancel If the Preview key is lit the Preview display setting is t...

Page 139: ...d White mode If the optional Super G3 FAX Board is installed and you are sending documents by fax the original is always scanned and sent in the Black and White mode NOTE The default setting is Auto Color Select Full Color Grayscale Automatic Color Selection Full Color Grayscale If the Automatic Color Selection Full Color Grayscale mode is selected the machine automatically recognizes whether the ...

Page 140: ...e OK The selected mode is set and the display returns to the Send Basic Features screen 4 Press Start If the original is placed on the platen glass follow the instructions that appear on the touch panel display press Start once for each original When scanning is complete press Done Scanning starts The scanned data is sent to the specified destination when scanning is complete Color Selection ...

Page 141: ...hite mode is selected the machine automatically recognizes whether the original is in color or black and white Color originals are scanned in the Full Color mode while black and white originals are scanned in the Black and White mode IMPORTANT Color originals are scanned in the Full Color mode However originals that contain few color sections or originals with light color densities and colors clos...

Page 142: ...ll Color Black and White If you want to send the document in the Automatic Color Selection Full Color Black and White mode change the File Format setting to anything other than PDF Compct 4 Press Start If the original is placed on the platen glass follow the instructions that appear on the touch panel display press Start once for each original When scanning is complete press Done Scanning starts T...

Page 143: ...lor sections or originals with light color densities and colors close to black may be scanned in the Grayscale or Black and White mode If this happens select the Full Color mode manually NOTE Black and white originals scanned in the Full Color mode are counted as color scans 1 Place your originals specify the destination For more information on specifying the destination see Chapter 2 Basic Sendin...

Page 144: ...art once for each original When scanning is complete press Done Scanning starts The scanned data is sent to the specified destination when scanning is complete NOTE To cancel the scan settings press the Scan Settings drop down list press Option Cancel If the Preview key is lit the Preview display setting is turned on and you can verify the images from the Preview screen before sending your documen...

Page 145: ...ck and white 1 Place your originals specify the destination For more information on specifying the destination see Chapter 2 Basic Sending Methods 2 Press the Scan Settings drop down list press Option 3 Press the color selection drop down list press Grayscale OK The selected mode is set and the display returns to the Send Basic Features screen Color Selection ...

Page 146: ...st press Option Cancel If the Preview key is lit the Preview display setting is turned on and you can verify the images from the Preview screen before sending your document See Previewing Originals on p 5 34 To cancel all settings and return the machine to the Standard mode press Reset Black and White The Black and White mode always scans in black and white regardless of whether the original is in...

Page 147: ...send the document in the Black and White mode change the File Format setting to anything other than PDF Compct 4 Press Start If the original is placed on the platen glass follow the instructions that appear on the touch panel display press Start once for each original When scanning is complete press Done Scanning starts The scanned data is sent to the specified destination when scanning is complet...

Page 148: ...e 4 5 Original Frame Erase 4 6 Book Frame Erase 4 10 Binding Erase 4 13 Different Size Originals 4 17 Job Build 4 19 Adjusting the Contrast Sharpness 4 24 Image Quality Adjustment 4 27 Remove Background 4 27 Prevent Bleeding 4 31 User Preset Keys 4 34 Storing Scan Settings 4 34 Naming a User Preset Key 4 38 Erasing Scan Settings 4 40 ...

Page 149: ...he platen glass The Two page Separation mode cannot be used when the original is placed in the feeder 1 Place your originals on the platen glass specify the destination If you want to scan your originals in the correct page order begin scanning from the first open page of the book or bound original Place your originals face down with their top edge aligned with the back edge of the platen glass by...

Page 150: ...Two Page Separation 4 3 Special Scanning Features 4 3 Press Special Features 4 Press Two page Separation The selected mode is set 5 Press Done OK The display returns to the Send Basic Features screen ...

Page 151: ...ap the machine may need to read or scan the document several times Do not remove the original from the platen glass until scanning is complete NOTE To cancel this setting press Special Features Two page Separation To cancel the scan settings press the Scan Settings drop down list press Option Cancel If the Preview key is lit the Preview display setting is turned on and you can verify the images fr...

Page 152: ... canceled Original Frame Erase This mode erases the dark borders and frame lines that appear around the scanned image if the original is smaller than the selected record size You can also use this mode to create a blank border around the edge of the scanned image Book Frame Erase This mode erases the dark borders as well as the center and counter lines that appear if you are scanning the facing pa...

Page 153: ...ogether with the Document Size Select 11x17 Auto and Other Size or Different Size Originals modes 1 Place your originals specify the destination For more information on specifying the destination see Chapter 2 Basic Sending Methods 2 Press the Scan Settings drop down list press Option 3 Press Special Features Frame Erase ...

Page 154: ... entries You can change the values by pressing or even if you have entered the values using numeric keys If you enter a value outside the setting range a message prompting you to enter an appropriate value appears on the screen The default setting is 1 8 4 mm The maximum width that you can set for the Original Frame Erase mode is 1 15 16 50 mm If you want to set the same width for all four borders...

Page 155: ...e width s press Next To return to the screen for setting the same width for all four borders press Adjust All At Once 6 Select the original size press OK The selected mode is set and the display returns to the Special Features screen IMPORTANT You can set the Original Frame Erase mode only for the original paper sizes that are displayed on the screen NOTE To select an A or B series paper size pres...

Page 156: ...d data is sent to the specified destination when scanning is complete NOTE To cancel this setting press the Scan Settings drop down list press Option Special Features Frame Erase Cancel To cancel the scan settings press the Scan Settings drop down list press Option Cancel If the Preview key is lit the Preview display setting is turned on and you can verify the images from the Preview screen before...

Page 157: ...d Other Size or Different Size Originals modes 1 Place your original on the platen glass specify the destination For more information on specifying the destination see Chapter 2 Basic Sending Methods 2 Press the Scan Settings drop down list press Option 3 Press Special Features Frame Erase If necessary see the screen shot in step 3 of Original Frame Erase on p 4 6 ...

Page 158: ... or even if you have entered the values using numeric keys If you enter a value outside the setting range a message prompting you to enter an appropriate value appears on the screen The default settings are 3 8 10 mm for Center and 1 8 4 mm for Top Left Right and Bottom The maximum width that you can set for the Book Frame Erase mode is 1 15 16 50 mm If you want to set the same width for all four ...

Page 159: ... s press Next To return to the screen for setting the same width for all four borders press Adjust All At Once 6 Select the size of the bound original when it is open press OK The selected mode is set and the display returns to the Special Features screen IMPORTANT You can set the Book Frame Erase mode only for the original paper sizes that are displayed on the screen NOTE To select an A or B seri...

Page 160: ...el To cancel the scan settings press the Scan Settings drop down list press Option Cancel If the Preview key is lit the Preview display setting is turned on and you can verify the images from the Preview screen before sending your document See Previewing Originals on p 5 34 To cancel all settings and return the machine to the Standard mode press Reset Binding Erase IMPORTANT The Binding Erase mode...

Page 161: ...ress Special Features Frame Erase If necessary see the screen shot in step 3 of Original Frame Erase on p 4 6 4 Press Binding Erase select the border where the binding holes are located The border is where the binding holes are located on the original if you first visualize the original as being face up ...

Page 162: ...red the values using numeric keys If you enter a value outside the setting range a message prompting you to enter an appropriate value appears on the screen The default setting is 3 4 18 mm The maximum width that you can set for the Binding Erase mode is 13 16 20 mm 6 Press Done OK The display returns to the Send Basic Features screen 7 Press Start Follow the instructions that appear on the touch ...

Page 163: ...ancel To cancel the scan settings press the Scan Settings drop down list press Option Cancel If the Preview key is lit the Preview display setting is turned on and you can verify the images from the Preview screen before sending your document See Previewing Originals on p 5 34 To cancel all settings and return the machine to the Standard mode press Reset ...

Page 164: ...lect is set to anything but Auto all the originals are scanned in the specified size If you want to scan the originals in their original sizes make sure to set Document Size Select to Auto If the originals are placed in the feeder make sure that the different size originals are of the same weight paper type You cannot mix originals of different lengths together such as LTR and LGL or 11 x 17 and S...

Page 165: ...l When scanning is complete press Done Scanning starts The scanned data is sent to the specified destination when scanning is complete NOTE To cancel this setting press Special Features Different Size Originals To cancel the scan settings press the Scan Settings drop down list press Option Cancel If the Preview key is lit the Preview display setting is turned on and you can verify the images from ...

Page 166: ... area when the scanning of each batch is complete The maximum number of pages that can be sent at one time is 500 When using the Job Build mode a message appears to ask you if you want to send the job when 500 pages of originals have been scanned If you select to send the job the scanned 500 pages are sent If you cancel the job the scanned pages are not sent NOTE If you place different size origin...

Page 167: ... 4 20 Special Scanning Features 4 2 Press the Scan Settings drop down list Option 3 Press Special Features Job Build The selected mode is set 4 Press Done OK The display returns to the Send Basic Features screen ...

Page 168: ...eturn the machine to the Standard mode press Reset 6 When scanning is complete place your next batch of originals press Start If you want to change the scan settings do so before pressing Start You can select the document size See Document Size on p 3 7 You can change the scan exposure and the original type setting See Scan Exposure and Original Type Settings on p 3 17 You can change the color mod...

Page 169: ...ot forget to set or cancel the 2 Sided Original mode according to the type of originals that you place next To cancel the 2 Sided Original mode press 2 Sided Original Cancel Repeat this step if necessary IMPORTANT If the original contains fine text or print such as a map the machine may need to read or scan the document several times Do not remove the original from the platen glass until you are s...

Page 170: ...iginals is scanned press Done The scanned data is sent to the specified destination NOTE If the Preview key is lit the Preview display setting is turned on and you can verify the images from the Preview screen before sending your document See Previewing Originals on p 5 34 ...

Page 171: ... a printed photograph using the Photo mode the moiré effect a shimmering wavy pattern may occur However you can lessen the moiré effect by using the Low setting to produce a clearer image High This setting enhances the edges of original images so that faint or fine text is scanned with a sharper contrast This setting is particularly suited for scanning blueprints and faint pencil drawn images 1 Pl...

Page 172: ...to adjust the sharpness press OK To scan text or lines clearly use the High setting To scan originals containing printed photographs or other halftones use the Low setting The selected mode is set and the display returns to the Special Functions screen 5 Press Done OK The display returns to the Send Basic Features screen ...

Page 173: ...pecified destination when scanning is complete NOTE To cancel this setting press the Scan Settings drop down list press Option Special Features Sharpness Cancel To cancel the scan settings press the Scan Settings drop down list press Option Cancel If the Preview key is lit the Preview display setting is turned on and you can verify the images from the Preview screen before sending your document Se...

Page 174: ...and automatic scan exposure is used instead The Remove Background mode cannot be used together with the Prevent Bleeding mode Remove Background This mode enables you to scan originals by erasing the background color of the original This feature is especially useful for scanning originals such as catalogues and paper that have turned yellow from age Prevent Bleeding This mode enables you to scan or...

Page 175: ...Image Quality Adjustment 4 28 Special Scanning Features 4 2 Press the Scan Settings drop down list press Option 3 Press A Special Features 4 Press Image Qty Adjustment ...

Page 176: ...ach color that you want to remove press OK For example when the background color yellow of the yellowed original remains press next to Yellow to adjust the density Adjusting Yellow automatically adjusts the levels of Red and Green to the same level as Yellow On the other hand adjusting the levels of Red or Green sets Yellow back to its default level NOTE Pressing or adjusts the density of each col...

Page 177: ...g starts The scanned data is sent to the specified destination when scanning is complete NOTE To cancel this setting press the Scan Settings drop down list press Option Special Features Image Qty Adjustment Cancel To cancel the scan settings press the Scan Settings drop down list press Option Cancel If the Preview key is lit the Preview display setting is turned on and you can verify the images fr...

Page 178: ... originals from bleeding through and being scanned as well 1 Place your originals specify the destination For more information on specifying the destination see Chapter 2 Basic Sending Methods 2 Press the Scan Settings drop down list press Option 3 Press A Special Features Image Qty Adjustment If necessary see the screen shots in steps 3 and 4 of Remove Background on p 4 27 ...

Page 179: ... scanned but light areas on the front side may not be scanned either This setting may not be able to completely prevent dark areas on the reverse side of the original from bleeding through and being scanned but light areas on the front side of the original are always scanned NOTE If you make fine adjustment to the density automatic scan exposure is canceled and the original is scanned according to...

Page 180: ...destination when scanning is complete NOTE To cancel this setting press the Scan Settings drop down list press Option Special Features Image Qty Adjustment Cancel To cancel the scan settings press the Scan Settings drop down list press Option Cancel If the Preview key is lit the Preview display setting is turned on and you can verify the images from the Preview screen before sending your document ...

Page 181: ...gs and assigned names for the six preset scan keys and store them as user defined scan modes user preset keys This feature is useful for storing frequently used scan settings Once user preset keys are stored they are displayed in the Scan Settings drop down list and can be selected in the same way as the six preset scan modes ACS 200 x 200 dpi ACS 300 x 300 dpi Black 200 x 200 dpi Black 300 x 300 ...

Page 182: ... Preset Keys 4 35 Special Scanning Features 4 2 Specify the scan settings that you want to store NOTE In the example above the Document Size Select and the Job Build modes are specified 3 Press Store Erase ...

Page 183: ... scan settings than are currently displayed you can scroll through the list by pressing or Icon Color Mode Resolution Automatic Color Selection 100 x 100 dpi 150 x 150 dpi 200 x 100 dpi 200 x 200 dpi Automatic Color Selection 200 x 400 dpi 300 x 300 dpi 400 x 400 dpi 600 x 600 dpi Full Color 100 x 100 dpi 150 x 150 dpi 200 x 100 dpi 200 x 200 dpi Full Color 200 x 400 dpi 300 x 300 dpi 400 x 400 dp...

Page 184: ...y The key in which you stored the settings is displayed with a colored triangle in the lower right corner of the key and the settings are displayed The stored settings are displayed If you select a key that already has settings stored in it A screen appears asking for your confirmation to overwrite the previous settings Press Yes To cancel storing the settings press No Once the settings are stored...

Page 185: ...4 5 Press Done OK The display returns to the Send Basic Features screen NOTE You can also assign a name to a user preset key by pressing Register Name Naming a User Preset Key 1 Press the Scan Settings drop down list press Option 2 Press Store Erase ...

Page 186: ... you select a key that already has settings stored in it the settings are displayed You can also assign names to keys with no settings stored in them If there are more stored scan settings than are currently displayed you can scroll through the list by pressing or 4 Enter a name press OK Two lines can be used for a user preset key name You can enter up to eight characters per line The assigned nam...

Page 187: ...Basic Operations in the Reference Guide If you press OK without entering any characters the key name reverts to its current name default P1 to P8 5 Press Done OK The display returns to the Send Basic Features screen Erasing Scan Settings 1 Press the Scan Settings drop down list press Option 2 Press Store Erase ...

Page 188: ...eck the settings before erasing them NOTE Keys that already have settings stored in them are displayed with a colored triangle in the lower right corner of the key If you select a key that already has settings stored in it the settings are displayed If there are more stored scan settings than are currently displayed you can scroll through the list by pressing or 4 Press Yes To cancel erasing the s...

Page 189: ...ars for approximately two seconds on the touch panel display The stored scan settings are erased NOTE Key names are not erased For instructions on changing a key name see Naming a User Preset Key on p 4 38 5 Press Done OK The display returns to the Send Basic Features screen ...

Page 190: ...ocuments how to configure send settings and other useful features Sending Methods 5 2 Sending an E Mail Message 5 2 Sending an I Fax 5 14 Sending a Job to a File Server 5 23 Sending a Job to a User Inbox 5 28 Delaying a Send Job 5 31 Previewing Originals 5 34 Job Done Notice 5 37 Job Recall 5 41 ...

Page 191: ... Image File Format or an MTIFF Multiple page TIFF file to a Macintosh the recipient may not be able to view the image correctly If this happens send the image as a PDF file or view the TIFF or MTIFF file with an application such as Apple QuickTime Player Sending an E Mail Message You can scan a document and send it as an attached file in an e mail message You can add the document s name a subject ...

Page 192: ...ess Book see Using the New Address Tab on p 2 5 For instructions on specifying addresses using the one touch buttons see Using the One Touch Buttons on p 2 34 For instructions on specifying addresses and settings using the favorites buttons see Using the Favorites Buttons on p 2 36 For instructions on specifying a destination by searching through the directory listings on a server on the network u...

Page 193: ...nt as a separate image attached to an e mail message and the extension of the document matches the file format that you select for sending The file name prefix of the image attached to the e mail message is assigned as follows If you set the document s name The file name prefix is generated by the document s name and three digits that signify the page number of the image Example document name_002 ...

Page 194: ...er numbers and Clear to clear your entry NOTE For instructions on entering characters see Chapter 2 Basic Operations in the Reference Guide If you do not enter a subject the default subject set in E mail I Fax Settings is used To access the E mail I Fax Settings screen press Additional Functions System Settings Communications Settings E mail I Fax Settings See E Mail I Fax Settings on p 10 4 ...

Page 195: ...t press OK You can enter up to 140 characters for the e mail message A hard return is counted as one character You can also use numeric keys to enter numbers and Clear to clear your entry NOTE For instructions on entering characters see Chapter 2 Basic Operations in the Reference Guide ...

Page 196: ...ing Documents 5 8 Press Reply to 9 Select the reply to address If Access Number Management is set to On and you want to select a destination that is stored with an access number or in a private address book Press Access Number ...

Page 197: ...using numeric keys for the private address book or destination press OK If you press No Access Number the destinations that are not managed with the Access Number setting are displayed To cancel entering the Access Number press Cancel Select the destination press OK ...

Page 198: ...he addresses stored in the Address Book If the optional Super G3 FAX Board is installed you can also specify fax numbers as the reply to address The selected destination is set as the reply to e mail address IMPORTANT You need to store reply to addresses in the Address Book beforehand See E Mail Addresses on p 9 5 NOTE You cannot select multiple destinations To display Access Number set the Access...

Page 199: ... enter the number of the desired sender s name using numeric keys NOTE To use this feature you must store sender names beforehand See Registering Sender Names on p 1 16 If you set the unit s name in TX Settings from the Additional Functions screen the unit s name is automatically registered as 00 To set the unit s name press Additional Functions Communications Settings TX Settings under Common Set...

Page 200: ...Sending Methods 5 11 Sending Documents 5 12 Press the E mail Priority drop down list select a priority for your e mail message 13 Press Done The display returns to the Send Basic Features screen ...

Page 201: ...u can also send multiple images together as one PDF file When PDF Compct is selected the Auto Color Select Full Color Black and White and Black and White color modes cannot be set together If you select PDF Compct as the file format it is recommended that you set the original type setting to either Text Photo or Text depending on the image type IMPORTANT If PDF Compct is selected as the File Forma...

Page 202: ...to Normal or Low Ratio If the JPEG Compression Ratio is set to High Ratio the image output may be of a low quality even if Image Priority is selected in Image Level for PDF Compct in TX Settings under Common Settings in Communications Settings from the Additional Functions screen See JPEG Compression Ratio for Color Send Jobs on p 8 6 15 Press Start If the original is placed on the platen glass fo...

Page 203: ...ng an I Fax Address on p 2 8 For instructions on specifying addresses stored in the Address Book see Using the Address Book on p 2 2 For instructions on specifying addresses not registered in the Address Book see Using the New Address Tab on p 2 5 For instructions on specifying addresses using the one touch buttons see Using the One Touch Buttons on p 2 34 For instructions on specifying addresses ...

Page 204: ... entry NOTE For instructions on entering characters see Chapter 2 Basic Operations in the Reference Guide When you are sending documents each page is sent as a separate TIFF image attached to the I fax The file name prefix of the image attached to the I fax is assigned as follows If you set the document s name The file name prefix is generated by the document s name and three digits that signify t...

Page 205: ...K You can enter up to 40 characters for the subject You can also use numeric keys to enter numbers and Clear to clear your entry NOTE For instructions on entering characters see Chapter 2 Basic Operations in the Reference Guide If you do not enter a subject the default subject set in E mail I Fax Settings is used To access the E mail I Fax Settings screen press Additional Functions System Settings...

Page 206: ... text press OK You can enter up to 140 characters for the message A hard return is counted as one character You can also use numeric keys to enter numbers and Clear to clear your entry NOTE For instructions on entering characters see Chapter 2 Basic Operations in the Reference Guide ...

Page 207: ...ing Documents 5 8 Press Reply to 9 Select the reply to address If Access Number Management is set to On and you want to select a destination that is stored with an access number or in a private address book Press Access Number ...

Page 208: ...using numeric keys for the private address book or destination press OK If you press No Access Number the destinations that are not managed with the Access Number setting are displayed To cancel entering the Access Number press Cancel Select the destination press OK ...

Page 209: ...k If the optional Super G3 FAX Board is installed you can also specify fax numbers as the reply to address The selected destination is set as the reply to address A Full Mode Delivery Confirmation message will be sent to the selected reply to address IMPORTANT You need to store reply to addresses in the Address Book beforehand See E Mail Addresses on p 9 5 NOTE You cannot select multiple destinati...

Page 210: ...can also enter the number of the desired sender s name using numeric keys IMPORTANT If the TX Terminal ID setting is set to Off the sender s name will not be printed on the recipient s recording paper even if you select one To have the sender s name printed on every I fax you send you must set the TX Terminal ID to On To access the TX Terminal ID setting press Additional Functions Communications S...

Page 211: ... the Unit s Name on p 1 19 12 Press Done The display returns to the Send Basic Features screen 13 Press Start If the original is placed on the platen glass follow the instructions that appear on the touch panel display press Start once for each original When scanning is complete press Done Scanning starts The scanned data is sent to the specified destination when scanning is complete NOTE If the P...

Page 212: ... instructions on specifying the file server s destination see Specifying a File Server on p 2 13 For instructions on specifying addresses using the Address Book see Using the Address Book on p 2 2 For instructions on specifying addresses not registered in the Address Book see Using the New Address Tab on p 2 5 For instructions on specifying addresses using the one touch buttons see Using the One T...

Page 213: ...s OK You can enter up to 24 characters for the document s name You can also use numeric keys to enter numbers and Clear to clear your entry IMPORTANT If you use characters such as or in the document name you may not be able to send the file to file servers that run on operating systems that do not recognize such characters ...

Page 214: ...ument name_20030410203000_00002 tif document name_20030410203000_00002 jpg If you set the document s name MTIFF or PDF The file name prefix is generated by the document s name and the year month day hour minute and second the document is sent Example document name_20030410203000 tif document name_20030410203000 pdf If you do not set the document s name TIFF or JPEG The file name prefix is generate...

Page 215: ... can also send multiple images together as one PDF file When PDF Compct is selected the Auto Color Select Full Color Black and White and Black and White color modes cannot be set together If you select PDF Compct as the file format it is recommended that you set the original type setting to either Text Photo or Text depending on the image type IMPORTANT If PDF Compct is selected as the File Format...

Page 216: ...n to Normal or Low Ratio If the JPEG Compression Ratio is set to High Ratio the image output may be of a low quality even if Image Priority is selected in Image Level for PDF Compct in TX Settings under Common Settings in Communications Settings from the Additional Functions screen See JPEG Compression Ratio for Color Send Jobs on p 8 6 6 Press Start If the original is placed on the platen glass f...

Page 217: ...Chapter 6 Customizing Settings in the Mail Box Guide No more documents can be stored in a User Inbox if any of the following conditions are true The numbers given below may vary depending on the remaining capacity of the hard disk When 100 documents have been stored in the selected inbox When a total of 1 000 documents or images have been stored in all of the inboxes When a total of 3 700 pages of...

Page 218: ... favorites buttons see Using the Favorites Buttons on p 2 36 You can also set the scan mode for your documents See Selecting a Scan Mode on p 3 2 2 Press Send Doc Name The document name set in Send Doc Name corresponds to the name of the document that appears for the Mail Box function 3 Enter the name of the document that you want to send press OK You can enter up to 24 characters for the document...

Page 219: ...lass follow the instructions that appear on the touch panel display press Start once for each original When scanning is complete press Done Scanning starts The document is stored in the selected User Inbox with the name that you specified in step 3 when scanning is complete NOTE If the Preview key is lit the Preview display setting is turned on and you can verify the images from the Preview screen...

Page 220: ...r Screen on p 1 44 and Chapter 7 Checking Changing the Send Receive Status 1 Place your originals specify the destination press Send Settings If necessary see the screen shot in step 1 of Sending an E Mail Message on p 5 2 NOTE For instructions on placing your originals see Placing Originals on p 1 35 For instructions on specifying addresses stored in the Address Book see Using the Address Book on...

Page 221: ... including zeros using 24 hour notation Examples 7 05 a m 0705 11 18 p m 2318 If you set a time earlier than the current time the document will be sent at that time on the next day NOTE If you make a mistake when entering the send time press Clear to clear your entry 4 Press OK Done The display returns to the Send Basic Features screen ...

Page 222: ...he specified destination at the specified time NOTE To cancel a delayed send job press Send Settings Delayed Send Cancel If the Preview key is lit the Preview display setting is turned on and you can verify the images from the Preview screen before sending your document See Previewing Originals on p 5 34 To cancel all settings and return the machine to the Standard mode press Reset You can also ca...

Page 223: ...the scanned data of your originals before sending it You can verify the scanned data of your originals on the Preview screen NOTE The default setting is Off 1 Place your originals specify the destination press Preview Preview is lit when it is on Preview is not lit when it is off The selected mode is set ...

Page 224: ... on specifying a destination by searching through the directory listings on a server on the network using LDAP Lightweight Directory Access Protocol see Using a Server on p 2 38 You can also set the scan mode for your documents See Selecting a Scan Mode on p 3 2 2 Press Start If the original is placed on the platen glass follow the instructions that appear on the touch panel display press Start on...

Page 225: ...age is displayed on the Preview screen 4 Verify the images press Start Send You can press reduce or enlarge to zoom in or out You can press or to specify the area to display when you zoom in or out on the page When your image is enlarged or reduced you can see the general location of which area you are previewing with above the reduce and enlarge icons If you want to cancel the send job press Canc...

Page 226: ...ored in the Address Book see Using the Address Book on p 2 2 For instructions on specifying addresses not registered in the Address Book see Using the New Address Tab on p 2 5 For instructions on specifying addresses using the one touch buttons see Using the One Touch Buttons on p 2 34 For instructions on specifying addresses and settings using the favorites buttons see Using the Favorites Buttons...

Page 227: ...to select a destination that is stored with an access number or in a private address book Press Access Number Enter the access number numeric keys for the private address book or destination press OK If you press No Access Number the destinations that are not managed with the Access Number setting are displayed To cancel entering the Access Number press Cancel ...

Page 228: ... or to scroll the desired e mail address Press the alphabet keys e g ABC to display the range of entries Press the same key again to return to the full address list Press the Address Book drop down list to display a list of subaddress books subaddress books 1 to 10 or one touch buttons Subaddress books categorize the addresses stored in the Address Book The selected destination where the job done ...

Page 229: ...3 Press Start If the original is placed on the platen glass follow the instructions that appear on the touch panel display press Start once for each original When scanning is complete press Done Scanning starts The scanned data is sent to the specified destination when scanning is complete When the send job completes a job done notice is sent to the specified e mail address NOTE To cancel this set...

Page 230: ...ntrol panel power switch Energy Saver Start or Reset is pressed When the Auto Clear mode activates after the send settings are specified The Standard mode cannot be stored in memory Identical send settings are stored only once in Recall memory If Access Number Management is set to On the Recall mode cannot be used NOTE The three most recent settings that were stored in memory are not erased even w...

Page 231: ...emory the order of the destinations shown in the list may not correspond to the order of their settings 3 Press Start If the original is placed on the platen glass follow the instructions that appear on the touch panel display press Start once for each original When scanning is complete press Done Scanning starts The scanned data is sent to the specified destination when scanning is complete NOTE ...

Page 232: ...omatically forward received documents to a specified destination or print a received document from memory Receiving Print Fax and I Fax Documents 6 2 Receiving Documents 6 3 Setting the Memory Lock Mode 6 4 Memory RX Inbox Settings 6 5 Forwarding Received Documents 6 18 Erasing Received Documents 6 19 Available Paper Sizes 6 23 ...

Page 233: ...te image are printed out with the text of the received I fax Sending by I fax has the following limitations Size is fixed to LTR This is because the sender does not know whether the machine at the destination can receive sizes other than LTR Resolution is fixed to 200 x 200 dpi 200 x 100 dpi also can be selected optionally Images can be sent only in monochrome They are sent in TIFF MH format If yo...

Page 234: ...hen document reception is complete the Processing Data indicator on the control panel maintains a steady green light This indicates that documents are stored in memory NOTE The Processing Data indicator flashes or maintains a steady green light even when the machine enters the Sleep mode The Error indicator flashes when either the amount of available memory is low or paper needs to be loaded into ...

Page 235: ...er verifying the documents on the Memory RX Inbox screen you can print or send them whenever necessary If you set Use I Fax Memory Lock to On you can turn I Fax Memory Lock for documents sent to the Memory RX Inbox On or Off as necessary If I Fax Memory Lock is set to On received documents are stored in the Memory RX Inbox instead of being printed See Chapter 4 Storing Received Documents in the Ma...

Page 236: ... unlock the memory with a password and print or send them Follow the procedures that follow to define a memory lock password and set the times for the I fax to enter and leave the Memory Lock mode Setting the Memory RX Inbox Password You can set the Memory RX Receive Inbox with a seven digit password and restrict its use to those users who know the password NOTE You can enter up to seven digits fo...

Page 237: ...g Print Fax and I Fax Documents 6 6 Receiving Documents 6 2 Press Communications Settings NOTE If the desired setting is not displayed press or to scroll to the desired setting 3 Press Memory RX Inbox Settings ...

Page 238: ...press OK If you do not want to set the Memory RX Inbox with a password do not enter any number You cannot store a password with only zeros as the number such as 0000000 The selected mode is set NOTE If you make a mistake when entering the password press Clear to clear your entry 6 Press Done repeatedly until the Send Basic Features screen appears ...

Page 239: ...ox and print or send them NOTE The default setting is Off 1 Press Additional Functions System Settings Communications Settings If necessary see the screen shots in steps 1 and 2 of Setting the Memory RX Inbox Password on p 6 5 If the System Manager ID and System Password have been set enter the System Manager ID and System Password using numeric keys press ID NOTE If the desired setting is not dis...

Page 240: ...d Basic Features screen appears Memory Lock Start Time Settings You can set Memory Lock to start automatically at a specified time NOTE The default setting is Off 1 Press Additional Functions System Settings Communications Settings If necessary see the screen shots in steps 1 and 2 of Setting the Memory RX Inbox Password on p 6 5 If the System Manager ID and System Password have been set enter the...

Page 241: ...Receiving Print Fax and I Fax Documents 6 10 Receiving Documents 6 2 Press Memory RX Inbox Settings Memory Lock Start Time 3 Select Everyday Select Days or Off ...

Page 242: ...ess OK You can store up to five different start times Enter all four digits of the time including zeros using 24 hour notation Examples 7 05 a m 0705 11 18 p m 2318 If you make a mistake when entering the time enter another four digit number The selected mode is set NOTE If you make a mistake when entering the time you can press Clear to clear your entry ...

Page 243: ...umeric keys press OK You can store up to five different start times Enter all four digits of the time including zeros using 24 hour notation Examples 7 05 a m 0705 11 18 p m 2318 If you make a mistake when entering the time enter another four digit number The selected mode is set NOTE If you make a mistake when entering the time you can press Clear to clear your entry ...

Page 244: ...ou can turn Memory Lock On or Off manually using the I Fax Memory Lock setting on the Memory RX Inbox screen See Chapter 4 Storing Received Documents in the Mail Box Guide The selected mode is set NOTE You can select Everyday for Memory Lock Start Time and Select Days for Memory Lock End Time and vice versa 4 Press Done repeatedly until the Send Basic Features screen appears ...

Page 245: ...ions System Settings Communications Settings If necessary see the screen shots in steps 1 and 2 of Setting the Memory RX Inbox Password on p 6 5 If the System Manager ID and System Password have been set enter the System Manager ID and System Password using numeric keys press ID NOTE If the desired setting is not displayed press or to scroll to the desired setting 2 Press Memory RX Inbox Settings ...

Page 246: ...ing numeric keys press OK You can store up to five different end times Enter all four digits of the time including zeros using 24 hour notation Examples 7 05 a m 0705 11 18 p m 2318 If you make a mistake when entering the time enter another four digit number The selected mode is set NOTE If you make a mistake when entering the time you can press Clear to clear your entry ...

Page 247: ...umeric keys press OK You can store up to five different end times Enter all four digits of the time including zeros using 24 hour notation Examples 7 05 a m 0705 11 18 p m 2318 If you make a mistake when entering the time enter another four digit number The selected mode is set NOTE If you make a mistake when entering the time you can press Clear to clear your entry ...

Page 248: ...You can turn Memory Lock On or Off manually using the I Fax Memory Lock setting on the Memory RX Inbox screen See Chapter 4 Storing Received Documents in the Mail Box Guide The selected mode is set NOTE You can select Everyday for Memory Lock Start Time and Select Days for Memory Lock End Time and vice versa 4 Press Done repeatedly until the Send Basic Features screen appears ...

Page 249: ...ettings on p 10 26 NOTE To be able to forward received documents you must first set Validate Invalidate to On in Forwarding Settings in System Settings from the Additional Functions screen See Forwarding Settings on p 10 26 1 Press Additional Functions System Settings If necessary see the screen shot in step 1 of Setting the Memory RX Inbox Password on p 6 5 If the System Manager ID and System Pas...

Page 250: ...o cancel forwarding press Validate Invalidate again The selected forwarding setting is enabled 4 Press Done repeatedly until the Send Basic Features screen appears Erasing Received Documents You can erase any received document stored in the Memory RX Inboxes or the Confidential Fax Inboxes when the memory is full NOTE The memory is full when either of the following is true The actual numbers may b...

Page 251: ...cuments 6 1 Press Mail Box 2 Select Memory RX Inbox or Conf Fax Inbox Memory RX Inbox To select a received document that has been stored in the Memory RX Inbox Conf Fax Inbox To select a received document that has been forwarded to the Confidential Fax Inbox ...

Page 252: ...If you make a mistake when entering the User Inbox number press Clear enter the correct number If the selected inbox is set with a password enter the password using numeric keys press OK If there are more than seven stored documents press or to display the other documents You can only select one document to erase at a time NOTE You can cancel a selection by pressing the document again If a documen...

Page 253: ...el erasing the selected document press No The message Erased appears for approximately two seconds on the touch panel display The selected document is erased 5 Press Done The display returns to the Inbox Selection screen 6 Press Send The display returns to the Send Basic Features screen ...

Page 254: ...zes 11 x 17 LGL LTR LTRR STMT or STMTR Paper Types plain recycled or color NOTE You can specify each paper drawer for the I fax function The default setting is On except for the stack bypass See Chapter 4 Customizing Settings in the Reference Guide You can set the machine to reduce received documents to 75 90 95 or 97 if the document is larger than any of the available paper sizes See Reducing a R...

Page 255: ...Available Paper Sizes 6 24 Receiving Documents 6 ...

Page 256: ...the Status of Send Jobs 7 2 Checking Send Job Details 7 2 Changing the Destination 7 7 Resending a Job 7 11 Printing the Send Job Status Log 7 14 Checking Changing the Status of Receive Jobs 7 17 Checking Receive Job Details 7 17 Printing the Receive Job Log 7 19 Checking the Arrival of an I Fax 7 21 Checking the Status of Jobs That Have Been Forwarded 7 22 ...

Page 257: ...e Reference Guide NOTE If the optional Super G3 FAX Board is installed fax jobs can also be checked changed in the same way See Chapter 8 Checking Changing the Send Receive Status in the Facsimile Guide The maximum number of jobs that are displayed are Job status screen 120 jobs Job log screen 100 jobs Checking Send Job Details You can check detailed information on any send job such as the destina...

Page 258: ...Checking Changing the Status of Send Jobs 7 3 Checking Changing the Send Receive Status 7 2 Press Send 3 Select Status or Log ...

Page 259: ... to any one of those destinations or the retransmission of an error job or an interrupted job is completed successfully information on all of those simultaneously specified destinations is displayed in the log To access the Erase Failed TX setting press Additional Functions Communications Settings TX Settings under Common Settings Erase Failed TX If you send documents using the Full mode to a mach...

Page 260: ...a job with only one destination in Status Check the details To change the destination press Change Destination See Changing the Destination on p 7 7 To resend the job press Resend See Resending a Job on p 7 11 If you select a job with multiple destinations in Status Check the details Press Broadcast List ...

Page 261: ...estination press Change Destination See Changing the Destination on p 7 7 To resend the job press Resend See Resending a Job on p 7 11 If the destination that you want to check is not displayed press or to scroll to the destination If you select a job in Log Check the details 5 Press Done repeatedly until the Send Basic Features screen appears ...

Page 262: ... time You also cannot change the destination of a whole group at once You cannot change the destination of a send job if another job with the same job number is being sent or is waiting in the send queue This restriction does not apply to Delayed Send jobs If the total number of destinations including the destinations specified by the Address Book and one touch buttons that have been changed and n...

Page 263: ...us of Send Jobs 7 8 Checking Changing the Send Receive Status 7 2 Press Status 3 Select the job whose destination you want to change press Details If the job that you want to select is not displayed press or to scroll to the job ...

Page 264: ...tus of Send Jobs 7 9 Checking Changing the Send Receive Status 7 4 Select the destination that you want to change If there is only one destination Press Change Destination If there are multiple destinations Press Broadcast List ...

Page 265: ...stination that you want to select is not displayed press or to scroll to the destination 5 Change the destination The types of destinations and the settings that you can change are E mail E mail Address I Fax I Fax Address Mode Send Via Server On Off File Host Name File Path User Password NOTE If the optional Super G3 FAX Board is installed you can also change fax numbers ...

Page 266: ...send jobs that are canceled due to transmission errors IMPORTANT To be able to resend jobs that have been canceled due to a transmission error you must first set Erase Failed TX in TX Settings under Common Settings in Communications Settings from the Additional Functions screen to Off See Automatic Document Deletion on p 8 4 1 Press System Monitor Send If necessary see the screen shots in steps 1 ...

Page 267: ...e Status of Send Jobs 7 12 Checking Changing the Send Receive Status 7 2 Press Status 3 Select the job that you want to resend press Details If the job that you want to select is not displayed press or to scroll to the job ...

Page 268: ...f Send Jobs 7 13 Checking Changing the Send Receive Status 7 4 Select the destination to resend the job to If there is only one destination Press Resend If there are multiple destinations for same sending method Press Broadcast List ...

Page 269: ... destination that you want to select is not displayed press or to scroll to the destination The job is sent to the specified destination 5 Press Done repeatedly until the Send Basic Features screen appears Printing the Send Job Status Log 1 Press System Monitor Send If necessary see the screen shots in steps 1 and 2 of Checking Send Job Details on p 7 2 ...

Page 270: ...t are displayed on the left side of the list are explained below A job for which an Activity Report has already been printed A job for which an Activity Report has not yet been printed The send job status log can be printed only if 11 x 17 LGL LTR or LTRR plain recycled or color paper is loaded in the paper sources whose settings in Other in Drawer Eligibility For APS ADS in Common Settings from t...

Page 271: ...ing Changing the Send Receive Status 7 4 Press Yes To cancel printing press No If you selected Status the TX Reserve List is printed If you selected Log the Activity Report TX is printed 5 Press Done The display returns to the Send Basic Features screen ...

Page 272: ...ceived documents stored in memory as well as the status of forwarding jobs and documents received through I fax NOTE The receive job log Activity Report RX screen displays up to a maximum of 100 jobs Checking Receive Job Details You can check detailed information on any received job such as the destination and the date and time the job was received 1 Press System Monitor ...

Page 273: ...Receive Jobs 7 18 Checking Changing the Send Receive Status 7 2 Press Receive 3 Select a job whose detailed information you want to check press Details If the job that you want to select is not displayed press or to scroll to the job ...

Page 274: ...he details of the selected job 5 Press Done repeatedly until the Send Basic Features screen appears Printing the Receive Job Log You can print the receive job log Activity Report RX 1 Press System Monitor Receive If necessary see the screen shots in steps 1 and 2 of Checking Receive Job Details on p 7 17 ...

Page 275: ...ed A job for which an Activity Report has not yet been printed The receive job log can be printed only if 11 x 17 LGL LTR or LTRR plain recycled or color paper only is loaded in the paper sources whose settings in Other in Drawer Eligibility For APS ADS in Common Settings from the Additional Functions screen are set to On See Chapter 4 Customizing Settings in the Reference Guide 3 Press Yes To can...

Page 276: ...he machine regularly checks for the arrival of an I fax However you can check for the arrival of an I fax at any time by performing the procedure below 1 Press System Monitor Receive If necessary see the screen shots in steps 1 and 2 of Checking Receive Job Details on p 7 17 2 Press Checking RX of I Fax Jobs The screen below is displayed while the machine is checking for the arrival of an I fax ...

Page 277: ...o On so that you can receive documents using POP See Chapter 3 Using a TCP IP Network in the Network Guide 3 Press Done The display returns to the Send Basic Features screen Checking the Status of Jobs That Have Been Forwarded You can check the details of jobs that have been forwarded depending on the forwarding settings 1 Press System Monitor Receive If necessary see the screen shots in steps 1 a...

Page 278: ...k press Details If the job that you want to select is not displayed press or to scroll to the job NOTE If 120 send jobs have accumulated on the job status screen jobs that are waiting to be forwarded are displayed on the Forwarding Status screen 4 Check the details of the selected job 5 Press Done repeatedly until the Send Basic Features screen appears ...

Page 279: ...Checking Changing the Status of Receive Jobs 7 24 Checking Changing the Send Receive Status 7 ...

Page 280: ... Forwarded 8 8 Number of Retry Attempts 8 10 Standard Send Settings 8 12 Favorites Buttons 8 15 Registering a Favorites Button 8 15 Naming a Favorites Button 8 18 Erasing a Favorites Button 8 20 PDF Compression Priority 8 23 Initial Send Screen Display 8 26 Printing the TX Terminal ID 8 28 Gamma Value for Color Send Jobs 8 33 Initializing TX Settings 8 35 Two Sided Printing 8 37 Paper Drawer Selec...

Page 281: ...on Ratio High Ratio Normal Low Ratio p 8 6 Handle Documents with Forwarding Errors Always Print Store Print Off p 8 8 Retry Times 0 5 times 3 times p 8 10 Edit Standard Send Settings Scanning Mode File Format p 8 12 Register Favorites Button Register Edit Erase M1 to M9 p 8 15 Image Level for PDF Compct Data Size Priority Normal Image Priority Image Level in Text Mode Data Size Priority Normal Ima...

Page 282: ...odes not described in this manual refer to the other manuals listed in the front of this Sending Guide See Manuals for the Machine on p ii Item Settings Applicable Page RX Settings Two sided Print On Off p 8 37 Select Cassette Switch A On Off p 8 39 Switch B On Off Switch C On Off Switch D On Off Receive Reduction On Off p 8 42 Received Page Footer On Off p 8 46 2 On 1 Log On Off p 8 48 ...

Page 283: ...ettings 8 Automatic Document Deletion If transmission of a document has failed this mode automatically erases that document from memory NOTE The default setting is On 1 Press Additional Functions Communications Settings 2 Press TX Settings under Common Settings ...

Page 284: ...after sending whether the transmission ends successfully or with an error Off Stores a job in memory if the transmission ends in an error On the System Monitor screen you can resend jobs whose transmissions have failed or change the destinations and resend the jobs See Changing the Destination on p 7 7 or Resending a Job on p 7 11 The selected mode is set 5 Press Done repeatedly until the Send Bas...

Page 285: ...under Common Settings in Communications Settings from the Additional Functions screen to Normal or Low Ratio If the JPEG Compression Ratio is set to High Ratio the images output may be of a low quality even if Image Priority is selected in Image Level for PDF Compct in TX Settings under Common Settings in Communications Settings from the Additional Functions screen If the optional Super G3 FAX Boa...

Page 286: ...s OK High Ratio A small amount of memory is used for the document but the images are of a low quality Normal The amount of memory used for the document and the quality of the images are moderate between High Ratio and Low Ratio Low Ratio A large amount of memory is used for the document but the images are of a high quality The selected mode is set 4 Press Done repeatedly until the Send Basic Featu...

Page 287: ...onal Functions screen the status of any job with a forwarding error will be saved on the System Monitor screen The document will not be processed according to the settings you make for Handle Documents with Forwarding Errors See Automatic Document Deletion on p 8 4 1 Press Additional Functions Communications Settings TX Settings under Common Settings If necessary see the screen shots in steps 1 an...

Page 288: ... are stored in the Memory RX Inbox The machine automatically prints out the documents that fail to be forwarded if Use I Fax Memory Lock is set to Off To access Use I Fax Memory Lock press Additional Functions System Settings Communications settings Memory RX Inbox Settings Use I Fax Memory Lock Off Documents that fail to be forwarded are not printed The selected mode is set 4 Press Done repeatedl...

Page 289: ... number of retry attempts You can set from one to five retry attempts or select 0 to turn the Retry Times mode Off NOTE If the optional Super G3 FAX Board is installed and you are sending documents by fax this setting is disabled The default setting is 3 times 1 Press Additional Functions Communications Settings TX Settings under Common Settings If necessary see the screen shots in steps 1 and 2 o...

Page 290: ... which cannot be sent NOTE You can also use numeric keys and Clear to clear your entries You can change the value by pressing or even if you have entered the value using numeric keys If you enter a value outside the setting range a message prompting you to enter an appropriate value appears on the screen The selected mode is set 4 Press Done repeatedly until the Send Basic Features screen appears ...

Page 291: ... 2 NOTE If the optional Super G3 FAX Board is installed and you are sending documents by fax the file format set here is disabled The default settings are Scanning Mode ACS 200x200 dpi File Format TIFF JPEG 1 Press Additional Functions Communications Settings TX Settings under Common Settings If necessary see the screen shots in steps 1 and 2 of Automatic Document Deletion on p 8 4 2 Press or unti...

Page 292: ...Preset Keys on p 4 34 4 Press the File Format drop down list select a file format press OK File Formats TIFF JPEG Sends images in either the TIFF Black and White or JPEG Grayscale Color format MTIFF PDF Enables you to insert multiple images into a single MTIFF or PDF file Sends the file in either the MTIFF Black and White or PDF Grayscale Color format PDF PDF Enables you to insert multiple images ...

Page 293: ...fy change the File Format setting to anything other than PDF Compct NOTE In order to view a JPEG file a software application that supports the JPEG file format is required In order to view a TIFF or MTIFF file a software application that supports TIFF or MTIFF file formats such as Imaging for Windows is required In order to view a PDF file Adobe Acrobat Reader is required For more information on t...

Page 294: ...turn the machine s power OFF If an address included in a favorites button is deleted from the Address Book it is also deleted from the settings registered in the favorites button Registering a Favorites Button 1 Specify the send settings that you want to register NOTE In the example above the destination is specified and the Two sided Original mode and Job Done Notice are set Two sided scanning is...

Page 295: ...gister Favorites Button appears press Register Favorites Button 4 Select a Favorites Button M1 to M9 for registering the send settings press Register Edit NOTE Keys that already have settings stored in them are displayed with a colored triangle in the lower right corner of the key ...

Page 296: ... settings than are currently displayed you can scroll through the list by pressing or If you select a key without settings A screen appears asking for your confirmation to store the settings Press Yes To cancel storing the settings press No Once the settings are stored the message Stored in memory appears for approximately two seconds on the touch panel display The stored settings are displayed ...

Page 297: ...panel display The stored settings are displayed 6 Press Done repeatedly until the Send Basic Features screen appears NOTE You can also assign a name to a favorites button by pressing Name Naming a Favorites Button 1 Press Additional Functions Communications Settings TX Settings under Common Settings If necessary see the screen shots in steps 1 and 2 of Automatic Document Deletion on p 8 4 2 Press ...

Page 298: ...d in them are displayed with a colored triangle in the lower right corner of the key 4 Press Name NOTE If you select a key that already has settings stored in it the settings are displayed You can also assign names to keys with no settings stored in them If there are more stored send settings than are currently displayed you can scroll through the list by pressing or ...

Page 299: ... without entering any characters the key name reverts to its current name default M1 to M9 6 Press Done repeatedly until the Send Basic Features screen appears Erasing a Favorites Button 1 Press Additional Functions Communications Settings TX Settings under Common Settings If necessary see the screen shots in steps 1 and 2 of Automatic Document Deletion on p 8 4 2 Press or until Register Favorites...

Page 300: ...ake sure to check the settings before erasing them NOTE Keys that already have settings stored in them are displayed with a colored triangle in the lower right corner of the key If you select a key that already has settings stored in it the settings are displayed If there are more stored send settings than are currently displayed you can scroll through the list by pressing or 4 Press Yes To cancel...

Page 301: ... appears for approximately two seconds on the touch panel display The stored send settings are erased NOTE Key names are not erased For instructions on changing a key name see Naming a Favorites Button on p 8 18 5 Press Done repeatedly until the Send Basic Features screen appears ...

Page 302: ...the optional Super G3 FAX Board is installed and you are sending documents by fax this setting is disabled The default setting is Normal 1 Press Additional Functions Communications Settings TX Settings under Common Settings If necessary see the screen shots in steps 1 and 2 of Automatic Document Deletion on p 8 4 2 Press or until Image Level for PDF Compct appears press Image Level for PDF Compct ...

Page 303: ...quality is high 4 Select Data Size Priority Normal or Image Priority for Image Level in Text Mode press OK Data Size Priority The data size is small but the image quality is low Normal The data size and image quality are between the Data Size Priority and Image Priority settings Image Priority The data size is large but the image quality is high The settings made for Image level in Text Mode are a...

Page 304: ...the compression level is determined by taking into consideration the data size and the number of colors according to the selected image level However if the original is in monochrome or has few colors it does not matter which image level you select 5 Press Done repeatedly until the Send Basic Features screen appears ...

Page 305: ...played on the initial Send Basic Features screen when the power is turned ON or the Auto Clear mode is activated NOTE The default setting is New Address 1 Press Additional Functions Communications Settings TX Settings under Common Settings If necessary see the screen shots in steps 1 and 2 of Automatic Document Deletion on p 8 4 2 Press or until Default Screen for Send appears press Default Screen...

Page 306: ...een Display 8 27 Customizing Communications Settings 8 3 Select Favorites Buttons One touch Buttons or New Address press OK The selected mode is set 4 Press Done repeatedly until the Send Basic Features screen appears ...

Page 307: ...ing must be set to On Please see p xiv in the Facsimile Guide and p 1 10 for details on FCC rules governing the use of facsimile equipment in the United States NOTE If you set TX Terminal ID to On you can also set the position that the Terminal ID information is printed on the recipient s paper The default settings are TX Terminal ID On Printing Position Outside 1 Press Additional Functions Commun...

Page 308: ...and the optional Super G3 FAX Board is not installed Select the printing position of the Terminal ID information press OK Inside The Terminal ID information is printed inside the image area on the recipient s paper Outside The Terminal ID information is printed outside the image area on the recipient s paper ...

Page 309: ...inal ID setting to On the Terminal ID information is printed on the recipient s paper as follows The selected mode is set If you select On and the optional Super G3 FAX Board is installed Press Option 15 00 05 11 2003 15 00 IFAX john canon com 05 11 2003 IFAX john canon com Outside Inside Original Area ...

Page 310: ...pient s paper Outside The Terminal ID information is printed outside the image area on the recipient s paper Telephone Mark FAX FAX is printed before the fax number TEL TEL is printed before the telephone number Example If you set the TX Terminal ID setting to On the Terminal ID information is printed on the recipient s paper as follows The selected mode is set 04 21 2003 MON15 00 04 21 2003 MON15...

Page 311: ...Printing the TX Terminal ID 8 32 Customizing Communications Settings 8 If you select Off Press OK The selected mode is set 4 Press Done repeatedly until the Send Basic Features screen appears ...

Page 312: ...ned as the gamma value is increased and is lightened as the gamma value is decreased If the density of images received at the destination is excessively light or dark the gamma value can be changed before resending the images NOTE If the optional Super G3 FAX Board is installed and you are sending documents by fax this setting is disabled The default setting is Gamma 1 8 1 Press Additional Functio...

Page 313: ...ne Dark output results can be obtained while the detail of the darkest portion is not solid Gamma 2 2 Dark output results can be obtained overall although the detail of the darkest portion may be solid The word solid implies the following conditions For example if you adjust the exposure to a darker setting when making copies of an image the fine details may appear blended in with the background A...

Page 314: ...s Names TTI Unit Name and TX Terminal ID settings NOTE If you initialize the TX Settings the settings stored in the favorites buttons are also initialized 1 Press Additional Functions Communications Settings TX Settings under Common Settings If necessary see the screen shots in steps 1 and 2 of Automatic Document Deletion on p 8 4 2 Press or until Initialize TX Settings appears press Initialize TX...

Page 315: ...ettings 8 3 Press Yes To cancel initializing the TX Settings press No The message Initialized appears for approximately two seconds on the touch panel display The TX settings are initialized 4 Press Done repeatedly until the Send Basic Features screen appears ...

Page 316: ...tings 8 Two Sided Printing You can print received documents on both sides of the paper you select This enables you to save paper NOTE The default setting is Off 1 Press Additional Functions Communications Settings 2 Press RX Settings under Common Settings ...

Page 317: ... Sided Printing 8 38 Customizing Communications Settings 8 3 Press Two sided Print 4 Select On or Off press OK The selected mode is set 5 Press Done repeatedly until the Send Basic Features screen appears ...

Page 318: ...the received document There are four printing methods Switches A B C and D Switch A The image is printed over two sheets of paper that have the same combined size as the received document Switch B The image is printed with blank space on paper that has the same width as the received document Received Data Original Output 11 x 17 LTR LTR Received Data Original Output 11 x 17 LTR ...

Page 319: ...cument NOTE For more information on selecting a paper source for printing received documents see Chapter 4 Customizing Settings in the Reference Guide The default setting for all switches is On 1 Press Additional Functions Communications Settings RX Settings under Common Settings If necessary see the screen shots in steps 1 and 2 of Two Sided Printing on p 8 37 Received Data Original Output 11 x 1...

Page 320: ...ion 8 41 Customizing Communications Settings 8 2 Press Select Cassette 3 Select On or Off for the respective switches press OK The selected mode is set 4 Press Done repeatedly until the Send Basic Features screen appears ...

Page 321: ...t the whole document is printed within the printable area of the paper NOTE The default settings are Receive Reduction On RX Reduction Auto Reduce 90 Reduce Direction Vertical Only 1 Press Additional Functions Communications Settings RX Settings under Common Settings If necessary see the screen shots in steps 1 and 2 of Two Sided Printing on p 8 37 2 Press Receive Reduction ...

Page 322: ...inted onto separate sheets of paper However if the received document exceeds the recording paper slightly 1 2 12 mm or less the part of the image that does not fit on the paper is not printed If you select On Select Auto or Fixed Reduction Auto The image is automatically reduced by a suitable reduction ratio that can range from the value set in the Reduce drop down list up to 100 of the size of th...

Page 323: ...the Reduce drop down list select 97 95 90 or 75 Select Vertical Horizontal or Vertical Only press OK Vertical Horizontal The image is reduced in both the vertical and horizontal directions Vertical Only The image is reduced in the vertical direction only The selected mode is set ...

Page 324: ...Reducing a Received Document 8 45 Customizing Communications Settings 8 If you select Off Press OK The selected mode is set 4 Press Done repeatedly until the Send Basic Features screen appears ...

Page 325: ...received time received transaction number and page number at the bottom of the received document NOTE The default setting is Off 1 Press Additional Functions Communications Settings RX Settings under Common Settings If necessary see the screen shots in steps 1 and 2 of Two Sided Printing on p 8 37 001 04 21 2003 MON 11 20 JOB NO 5010 Page Number Transaction Number Time Received Day Received Date R...

Page 326: ...mation on a Received Document 8 47 Customizing Communications Settings 8 2 Press Received Page Footer 3 Select On or Off press OK The selected mode is set 4 Press Done repeatedly until the Send Basic Features screen appears ...

Page 327: ...s to be printed out Example If the LTR drawer is empty but the 11 x 17 drawer is loaded with paper you can print two LTR documents onto a single sheet of 11 x 17 paper NOTE When the 2 On 1 Log mode is set to On documents are printed with a broken line in the middle If the document is received with sender information included the dotted line is not printed on the area where the sender information i...

Page 328: ...2 On 1 Log 8 49 Customizing Communications Settings 8 3 Select On or Off press OK The selected mode is set 4 Press Done repeatedly until the Send Basic Features screen appears ...

Page 329: ...2 On 1 Log 8 50 Customizing Communications Settings 8 ...

Page 330: ...formation Address Book Settings Table 9 2 About the Address Book 9 3 Storing New Addresses 9 5 E Mail Addresses 9 5 I Fax Addresses 9 10 File Server Addresses 9 19 Group Addresses 9 25 Address Obtained via a Server 9 34 Editing Address Details 9 50 Erasing Addresses 9 54 Naming an Address Book 9 58 Storing Editing One Touch Buttons 9 60 Erasing One Touch Buttons 9 87 ...

Page 331: ...tional Functions screen NOTE For instructions on how to set the modes not described in this manual refer to the other manuals listed in the front of this Sending Guide See Manuals for the Machine on p ii Item Settings Applicable Page Register Address Register New Address Edit Erase p 9 5 Register Address Book Name Register Name p 9 58 One touch Buttons Register Edit Erase p 9 60 ...

Page 332: ... entry is treated as a single entry if an e mail address is registered in a group address that e mail address and the group address are counted as two entries If the optional Super G3 FAX Board is installed fax numbers can also be stored in the Address Book For instructions on storing fax numbers see Chapter 10 Storing Editing Address Book Settings in the Facsimile Guide E mail You can store e mai...

Page 333: ...an group and use these registered destinations according to your needs NOTE You cannot register new destinations in a group address New destinations need to be registered in the Address Book before you can register them as part of a group address When setting a group address you can select and store only destinations registered in the same subaddress book ...

Page 334: ...ddress Book for use in any other customized setting NOTE If the optional Super G3 FAX Board is installed fax numbers can also be stored in the Address Book For instructions on storing fax numbers see Chapter 10 Storing Editing Address Book Settings in the Facsimile Guide E Mail Addresses 1 Press Additional Functions Address Book Settings If a password has been set for the Address Book enter the pa...

Page 335: ...Storing New Addresses 9 6 Storing Editing Address Book Settings 9 2 Press Register Address 3 Press Register New Address 4 Press E mail ...

Page 336: ...Shift the entry mode changes to the upper case mode in which upper case characters and some symbols e g can be entered NOTE For instructions on entering characters see Chapter 2 Basic Operations in the Reference Guide The first character that you enter for the name is used for sorting the address list when you press keys such as ABC DEF and GHI on the Search Address Book Server screen ...

Page 337: ...arts called subaddress books This is a convenient way to classify destinations The e mail address that you enter will be stored in the subaddress book that you select here 8 Press E mail Address enter the e mail address press OK You can enter up to 128 characters for the e mail address If you press Shift the entry mode changes to the upper case mode in which upper case characters and some symbols ...

Page 338: ...ccess numbers to individual addresses within the address book If you do not want to set an access number for this e mail address press OK without entering any number You can enter up to seven digits for the access number If you enter fewer than seven digits the machine stores the access number with leading zeros Example If 321 is entered 0000321 is stored You cannot store an access number with onl...

Page 339: ...ge Access to Address Book on p 10 22 If there is any required setting for storing destinations that has not been set the screen for specifying the setting is displayed 10 Press Done repeatedly until the Send Basic Features screen appears I Fax Addresses 1 Press Additional Functions Address Book Settings Register Address If necessary see the screen shots in steps 1 and 2 of E Mail Addresses on p 9 ...

Page 340: ...Storing New Addresses 9 11 Storing Editing Address Book Settings 9 2 Press Register New Address 3 Press I Fax 4 Press Name ...

Page 341: ...cter that you enter for the name is used for sorting the address list when you press keys such as ABC DEF and GHI on the Search Address Book Server screen 6 Press the Address Book drop down list select one of the numbered subaddress books Address Books 1 to 10 are used to divide the Address Book into 10 parts called subaddress books This is a convenient way to classify destinations The I fax addre...

Page 342: ...the recipient s machine must have I fax capabilities and be compatible with the Full mode If you send documents using the Full mode to a machine that does not support the Full mode delivery confirmation cannot be carried out When this happens the job concerned is not considered as complete even though the actual sending of the document is successful Such jobs are displayed as Waiting for result on...

Page 343: ...server and if the recipient s IP address is not registered with a DNS server enter a domain name in the following format user the recipient s IP address 9 Press Standard Field 1 and Standard Field 2 enter their respective standard fields press OK Standard Field 1 and Standard Field 2 are settings required for using an Internet fax service For details contact your service provider If you do not use...

Page 344: ... This enables you to send documents quickly and directly to the recipient To use this setting it is necessary to set up an MX Mail eXchange record on the DNS server Ask your System Manager whether this type of sending is possible before you set Send Via Server to Off If you specify the Standard Field settings set Send Via Server to On NOTE The Send Via Server setting is available only if Use Send ...

Page 345: ...destination conditions according to the specification of the recipient s machine An error may occur if you set conditions that the recipient cannot use NOTE Available compression methods are MH Modified Huffman a coding system that horizontally scans and compresses extended areas of white and black dots MR Modified Read a coding system that horizontally and vertically scans and compresses white an...

Page 346: ...access numbers to individual addresses within the address book If you do not want to set an access number for this I fax address press OK without entering any number You can enter up to seven digits for the access number If you enter fewer than seven digits the machine stores the access number with leading zeros Example If 321 is entered 0000321 is stored You cannot store an access number with onl...

Page 347: ...cess the Access Number Management setting press Additional Functions System Settings Manage Access to Address Book Access Number Management See Manage Access to Address Book on p 10 22 If there is any required setting for storing destinations that has not been set the screen for specifying the setting is displayed 13 Press Done repeatedly until the Send Basic Features screen appears ...

Page 348: ... user name Up to 20 characters When inputting domain name user name Domain name Up to 15 characters User name Up to 20 characters When inputting for UPN Up to 128 characters If NetWare IPX is selected Up to 24 characters UPN User Principal Name can be used only if you are sending to a computer belonging to a domain operated with Active Directory Up to 24 characters 14 characters when Windows SMB i...

Page 349: ...Storing New Addresses 9 20 Storing Editing Address Book Settings 9 2 Press Register New Address 3 Press File 4 Press Name ...

Page 350: ...cter that you enter for the name is used for sorting the address list when you press keys such as ABC DEF and GHI on the Search Address Book Server screen 6 Press the Address Book drop down list select one of the numbered subaddress books Address Books 1 to 10 are used to divide the Address Book into 10 parts called subaddress books This is a convenient way to classify destinations The file server...

Page 351: ...2 6 or later Mac OS X or later Internet Information Server 4 0 under Windows NT Server 4 0 Internet Information Services 5 0 under Windows 2000 Server or Internet Information Services 5 1 under Windows XP Professional Windows SMB Select this protocol if you are sending documents to a computer running Windows NT 4 0 or Windows 95 98 Me 2000 XP NetWare IPX Select this protocol if you are sending doc...

Page 352: ...ngs 9 8 Set Host Name File Path User and Password NOTE For instructions on specifying each of the settings for FTP Windows SMB and NetWare IPX see Specifying a File Server on p 2 13 9 Finish storing the address If Access Number Management is set to On Press Next ...

Page 353: ...s number for this files server address press OK without entering any number You can enter up to seven digits for the access number If you enter fewer than seven digits the machine stores the access number with leading zeros Example If 321 is entered 0000321 is stored You cannot store an access number with only zeros as the number such as 0000000 The display returns to the Register New Address Scre...

Page 354: ...ant to store a group address the destinations must be stored beforehand such as e mail addresses and file servers NOTE If you want to store a group address you can only select destinations that are registered in the same subaddress book If the optional Super G3 FAX Board is installed fax numbers can also be stored in a group address along with e mail addresses I fax addresses and file server addre...

Page 355: ...Storing New Addresses 9 26 Storing Editing Address Book Settings 9 2 Press Register New Address 3 Press Group 4 Press Name ...

Page 356: ...e first character that you enter for the name is used for sorting the address list when you press keys such as ABC DEF and GHI on the Search Address Book Server screen 6 Press the Address Book drop down list select one of the numbered subaddress books Address Books 1 to 10 are used to divide the Address Book into 10 parts called subaddress books This is a convenient way to classify destinations Th...

Page 357: ...roup address You cannot store destinations from different subaddress books in the group address For example you cannot store e mail addresses from Address Book 1 and file server addresses from Address Book 2 into the same group address If you select Address Book and if Access Number Management is set to On and you want to select a destination that is stored with an access number or in a private ad...

Page 358: ...ccess number using numeric keys for the private address book or destination press OK If you press No Access Number the destinations that are not managed with the Access Number setting are displayed To cancel entering the Access Number press Cancel Select the destination press OK ...

Page 359: ...e destination once more to clear the check mark Press the alphabet keys e g ABC to display the range of entries Press the same key again to return to the full address list If the desired destination to be selected is not displayed press or to scroll to the desired destination If the optional Super G3 FAX Board is installed you can also display fax numbers You can restrict the type of destinations ...

Page 360: ...umber Management to On To access the Access Number Management setting press Additional Functions System Settings Manage Access to Address Book Access Number Management See Manage Access to Address Book on p 10 22 If you select Store In Usr Inbox Select the User Inbox in which to store the document from the Inbox Selection screen press OK User Inboxes specified as destinations correspond to the inb...

Page 361: ...User Inbox is displayed and listed NOTE Only one User Inbox can be stored in a group address To erase a destination Select an address in the group press Erase If the destination to be selected is not displayed press or to scroll to the destination The selected destination is erased ...

Page 362: ...access numbers to individual addresses within the address book If you do not want to set an access number for this group address press OK without entering any number You can enter up to seven digits for the access number If you enter fewer than seven digits the machine stores the access number with leading zeros Example If 321 is entered 0000321 is stored You cannot store an access number with onl...

Page 363: ...rs Address Obtained via a Server You can store an address that is obtained by searching the directory listings on the network using LDAP Lightweight Directory Access Protocol servers NOTE You may have to set up the LDAP servers beforehand depending on the network environment For more information on LDAP servers see LDAP Server Settings on p 10 66 Only names and e mail addresses are displayed as th...

Page 364: ...ress Book Settings Register Address If necessary see the screen shots in steps 1 and 2 of E Mail Addresses on p 9 5 If a password has been set for the Address Book enter the password using numeric keys press OK See Address Book Password on p 10 22 2 Press Register New Address 3 Press Search on Server ...

Page 365: ...e Guide If you want to search for a destination that is registered with an e mail address and a fax number you can search for the e mail address by entering the fax number as the search criterion To use Simple Search Press Name E mail or Fax enter the name e mail address or fax number for which to search press OK You can enter up to 128 characters for the name e mail address or fax number You can ...

Page 366: ...search criteria you entered for Simple Search are continuously used in Detailed Search To use Detailed Search Press Detailed Search Press the search category drop down list select the desired search category The available search categories are Name Search by name E mail Search by e mail address Fax Search by fax number Organization Search by organization name OrgnztionUnit Search by organizational...

Page 367: ...e search condition drop down list select the desired search condition press Settings The available search conditions are contains The result must contain the entered name e mail address fax number organization or organizational unit does not contain The result must not contain the entered name e mail address fax number organization or organizational unit equals The result must be exactly the same ...

Page 368: ...ss Add To continue adding more search criteria press or or and repeat step 5 or The machine searches and returns a result for either of the specified search criteria and The machine searches and returns a result for all of the specified search criteria To edit the contents of search criteria select the search criterion that you want to edit press Edit Settings To delete search criteria select the ...

Page 369: ...ng press Cancel To cancel searching while the machine is searching for your criteria press Cancel If the machine finds some results before you press Cancel these search results are displayed IMPORTANT The number of search results displayed will not exceed the maximum limit set in Register LDAP Server in System Settings from the Additional Functions screen If the desired destination is not displaye...

Page 370: ...tion in Register LDAP Server in System Settings from the Additional Functions screen is set to Use and Display authentication dialog when searching is set to On If the user name password and domain name specified in Register LDAP Server in System Settings from the Additional Functions screen are incorrect Press Password enter the password press OK You can enter up to 24 characters for the password...

Page 371: ...r Network Password screen Verify the settings press OK The search results are displayed IMPORTANT The number of search results displayed will not exceed the maximum limit set in Register LDAP Server in System Settings from the Additional Function screen If the desired destination is not displayed either increase the maximum number of addresses to search or change the search conditions See LDAP Ser...

Page 372: ...s register one e mail address at a time If you want to select the first 64 destinations press Select All Max 64 destinations If a destination is selected the key changes to Clear Selection If the optional Super G3 FAX Board is installed fax addresses that meet the specified search criteria are also displayed If the optional Super G3 FAX Board is installed you can restrict the type of destinations ...

Page 373: ... 8 Store the selected destination If only one destination is selected Verify the address press OK If necessary edit the contents of the address If you want to store the destination with an access number and the Access Number Management setting is set to On Press Next ...

Page 374: ...an enter up to seven digits for the access number If you enter fewer than seven digits the machine stores the access number with leading zeros Example If 321 is entered 0000321 is stored You cannot store an access number with only zeros as the number such as 0000000 The display returns to the Register New Address screen NOTE To display Access Number set Access Number Management to On To access the...

Page 375: ...OK The access number can be the number of an existing private address book or you can assign access numbers to individual addresses within the address book If you do not want to set an access number for these addresses press OK without entering any number You can enter up to seven digits for the access number If you enter fewer than seven digits the machine stores the access number with leading ze...

Page 376: ...ed at one time is 64 To display Access Number set the Access Number Management to On To access the Access Number Management setting press Additional Functions System Settings Manage Access to Address Book Access Number Management See Manage Access to Address Book on p 10 22 If you want to register the selected destination for an I fax address Verify the address press OK If necessary edit the conte...

Page 377: ... book or you can assign access numbers to individual addresses within the address book If you do not want to set an access number for this address press OK without entering any number You can enter up to seven digits for the access number If you enter fewer than seven digits the machine stores the access number with leading zeros Example If 321 is entered 0000321 is stored You cannot store an acce...

Page 378: ...er set Access Number Management to On To access the Access Number Management setting press Additional Functions System Settings Manage Access to Address Book Access Number Management See Manage Access to Address Book on p 10 22 9 Press Done repeatedly until the Send Basic Features screen appears ...

Page 379: ... Address If necessary see the screen shots in steps 1 and 2 of E Mail Addresses on p 9 5 If a password has been set for the Address Book enter the password using numeric keys press OK See Address Book Password on p 10 22 2 Select the destination to be changed If Access Number Management is set to On and the destination is stored with an access number or in a private address book Press Access Numbe...

Page 380: ...umber using numeric keys for the private address book or destination press OK If you press No Access Number the destinations that are not managed with the Access Number setting are displayed To cancel entering the Access Number press Cancel Select the destination to be changed press Edit ...

Page 381: ...pressing the Type drop down list Press list of the Address Book drop down list to display a subaddress books subaddress books 1 to 10 Subaddress books categorize the addresses stored in the Address Book You cannot select a one touch button stored in a subaddress book If you select All in the Address Book drop down list the destinations stored in the one touch buttons are displayed However you cann...

Page 382: ... Address screen NOTE For instructions on setting e mail addresses see E Mail Addresses on p 9 5 For instructions on setting I fax addresses see I Fax Addresses on p 9 10 For instructions on setting file server see File Server Addresses on p 9 19 For instructions on setting group addresses see Group Addresses on p 9 25 If there is any required setting for storing destinations that has not been set ...

Page 383: ...ddress If necessary see the screen shots in steps 1 and 2 of E Mail Addresses on p 9 5 If a password has been set for the Address Book enter the password using numeric keys press OK See Address Book Password on p 10 22 2 Select the destination to be erased If Access Number Management is set to On and the destination is stored with an access number or in a private address book Press Access Number ...

Page 384: ...ber using numeric keys for the private address book or destination press OK If you press No Access Number the destinations that are not managed with the Access Number setting are displayed To cancel entering the Access Number press Cancel Select the destinaton to be erased press Erase ...

Page 385: ...lected is not displayed press or to scroll to the desired destination You can restrict the type of destinations displayed in the results list by pressing the Type drop down list Press list of the Address Book drop down list to display a list of subaddress books 1 to 10 Subaddress books categorize the addresses stored in the Address Book You cannot select a one touch button stored in a subaddress b...

Page 386: ...ss Book Settings 9 3 Press Yes To cancel erasing press No The message Erased appears for approximately two seconds on the touch panel display The selected destination is erased 4 Press Done repeatedly until the Send Basic Features screen appears ...

Page 387: ...ubaddress book 1 Press Additional Functions Address Book Settings Register Address Book Name If a password has been set for the Address Book enter the password using numeric keys press OK See Address Book Password on p 10 22 2 Select a subaddress book to name press Register Name In this example Address Book 1 is selected ...

Page 388: ...E For instructions on entering characters see Chapter 2 Basic Operations in the Reference Guide If you press OK without entering any characters the subaddress book name reverts to its current name default Address Book 1 to 10 4 Press OK The name of the Address Book is set 5 Press Done repeatedly until the Send Basic Features screen appears ...

Page 389: ...n the Address Book A new destination cannot be registered in a Group destination that is stored in a one touch button A destination must be registered in a one touch button in advance If the optional Super G3 FAX Board is installed fax destinations also can be registered For instructions on registering a fax destination see Chapter 10 Storing Editing Address Book Settings in the Facsimile Guide Yo...

Page 390: ... of the desired one touch button using numeric keys If you select a one touch button already storing a destination proceed to step 4 NOTE One touch buttons that already have destinations stored in them are displayed with a colored triangle in the lower right corner of the key If you select a one touch button that already has destinations stored in it the destinations are displayed If you register ...

Page 391: ...uttons 9 62 Storing Editing Address Book Settings 9 3 Select E mail I Fax File Group or Search on Server If you select E mail Press Name Enter a name for the e mail address press OK You can enter up to 24 characters for the name ...

Page 392: ...s list when you press keys such as ABC DEF and GHI on the Search Address Book Server screen Press One touch Button Name Enter a name for the one touch button press OK You can enter up to 12 characters for the one touch button s name If you press Shift the entry mode changes to the upper case mode in which upper case characters and some symbols e g can be entered ...

Page 393: ... 9 Press E mail Address enter the e mail address press OK You can enter up to 128 characters for the e mail address If you press Shift the entry mode changes to the upper case mode in which upper case characters and some symbols e g can be entered If you select I Fax Press Name ...

Page 394: ...a name for the I fax address press OK You can enter up to 24 characters for the name NOTE The first character that you enter for the name is used for sorting the address list when you press keys such as ABC DEF and GHI on the Search Address Book Server screen Press One touch Button Name ...

Page 395: ...u press Shift the entry mode changes to the upper case mode in which upper case characters and some symbols e g can be entered Press the Mode drop down list select Simple or Full Simple Sends scanned data as an image via the Internet Full Sends scanned data as an image via the Internet and enables you to receive a delivery confirmation message telling you whether your I fax was sent successfully ...

Page 396: ...l Such jobs are displayed as Waiting for result on the Status screen until the time set for Full Mode TX Timeout in E mail I Fax Settings in Communications Settings in System Settings from the Additional Functions screen has lapsed After the timeout the job is moved to the log and the result is shown as Press I Fax Address enter the I fax address press OK You can enter up to 128 characters for the...

Page 397: ...Standard Field 2 are settings required for using an Internet fax service For details contact your service provider If you do not use an Internet fax service this step is not necessary Standard Field 1 You can enter up to 40 characters Standard Field 2 You can enter up to 16 characters NOTE After pressing OK the standard field that you entered appears as asterisks on the I fax settings screen ...

Page 398: ... MX Mail eXchange record on the DNS server Ask your System Manager whether this type of sending is possible before you set Send Via Server to Off If you specify the Standard Field settings set Send Via Server to On IMPORTANT The Send Via Server setting is available only if Use Send Via Server is set to On on the E mail I Fax Settings screen To access this screen press Additional Functions System S...

Page 399: ... the destination conditions according to the specification of the recipient s machine An error may occur if you set conditions that the recipient cannot use NOTE Available compression methods are MH Modified Huffman a coding system that horizontally scans and compresses extended areas of white and black dots MR Modified Read a coding system that horizontally and vertically scans and compresses whi...

Page 400: ...ect File Press Name Enter a name for the file server address press OK You can enter up to 24 characters for the name NOTE The first character that you enter for the name is used for sorting the address list when you press keys such as ABC DEF and GHI on the Search Address Book Server screen ...

Page 401: ...72 Storing Editing Address Book Settings 9 Press One touch Button Name Enter a name for the one touch button press OK You can enter up to 12 characters for the one touch button s name Press the Protocol drop down list select the protocol ...

Page 402: ...er Windows 2000 Server or Internet Information Services 5 1 under Windows XP Professional Windows SMB Select this protocol if you are sending documents to a computer running Windows NT 4 0 or Windows 95 98 Me 2000 XP NetWare IPX Select this protocol if you are sending documents to a computer running Novell NetWare 3 2 or later Set Host Name File Path User and Password NOTE For instructions on spec...

Page 403: ...a name for the group address press OK You can enter up to 24 characters for the name NOTE The first character that you enter for the name is used for sorting the address list when you press keys such as ABC DEF and GHI on the Search Address Book Server screen Press One touch Button Name ...

Page 404: ...s OK You can enter up to 12 characters for the name Press Specifying Destinations Select a destination to store in the group address from Address Book one touch buttons or Store In Usr Inbox press OK Only destinations that are already stored in one touch buttons can be selected as part of a one touch button group address ...

Page 405: ...s 9 If you know the one touch button s three digit number press One Touch Button Number enter the three digit number of the desired one touch button using numeric keys If you select Search on Server Press the Server to Search drop down list select the desired server to search ...

Page 406: ...characters for the name e mail address or fax number You can also use numeric keys to enter numbers and Clear to clear your entries The search criteria boxes that are not filled out are not searched To make a more detailed search with multiple search conditions press Detailed Search and follow the directions below The search criteria you entered for Simple Search are continuously used in Detailed ...

Page 407: ...ion name OrgnztionUnit Search by organizational unit e g departments in an organization For example if you want to enter the location to start searching on the directory tree of the LDAP Server and ou salesdept o canon c jp is the distinguished name in the directory enter the organization organizationUnit of the user as follows organizationUnit salesdept organization canon Press the search conditi...

Page 408: ...zation or organizational unit differs from The result must be different from the name e mail address fax number organization or organizational unit that you entered begins with The result must begin with the same first few letters that you entered for the name e mail address fax number organization or organizational unit ends with The result must end with the same last few letters that you entered...

Page 409: ...Simple Search after specifying search criteria on the Detailed Search screen the display changes to the Simple Search screen and the specified detailed search criteria are deleted Only names and e mail addresses are displayed as the search results from the LDAP server If the optional Super G3 FAX Board is installed fax numbers are also displayed If you want to search for a destination that is regi...

Page 410: ...the addresses stored on the LDAP server are displayed If the screen below is displayed Press User enter the user name press OK You can enter up to 128 characters for the user name The Network Password Entry screen is displayed if either one of the following is true If Login Information in Register LDAP Server in System Settings from the Additional Functions screen is set to Use and Display authent...

Page 411: ... to enter numbers and Clear to clear your entries NOTE For instructions on entering characters see Chapter 2 Basic Operations in the Reference Guide After pressing OK the password that you entered appears as asterisks on the Enter Network Password screen Verify the settings press OK The message Searching appears for approximately two seconds on the touch panel display The search results are displa...

Page 412: ...ton from the search results press Next To continue searching press Back You cannot select multiple destinations If the desired destination is not displayed press or to scroll to the desired destination You can register the selected e mail address for an I fax address by pressing Register e mail address for I Fax To register e mail addresses for I fax addresses register one e mail address at a time...

Page 413: ...ettings 9 NOTE To cancel a selected destination select the destination again Store the selected destination If you want to store the selected address as an e mail address Verify the destination If necessary edit the contents of the address Super G3 FAX Board is installed ...

Page 414: ...Press One touch Button Name enter a name for the one touch button press OK If you want to register the selected address for an I fax address Verify the address If necessary edit the contents of the address Press One touch Button Name enter a name for the one touch button press OK ...

Page 415: ...s for the one touch button s name The information that can be obtained from the LDAP server consists of only names and e mail addresses 4 Press OK In this example an e mail address is selected The contents you have stored appear on the display 5 Press Done repeatedly until the Send Basic Features screen appears ...

Page 416: ... touch Buttons If necessary see the screen shot in step 1 of Storing Editing One Touch Buttons on p 9 60 If a password has been set for the Address Book enter the password using numeric keys press OK See Address Book Password on p 10 22 2 Select the one touch button containing the destination s you want to erase press Erase If the desired one touch button is not displayed press or to scroll to the...

Page 417: ...ettings first before you erase them NOTE One touch buttons that already have destinations stored in them are displayed with a colored triangle in the lower right corner of the key If you select a one touch button that already has destinations stored in it the destinations are displayed 3 Press Yes To cancel erasing press No The message Erased appears for approximately two seconds on the touch pane...

Page 418: ...Erasing One Touch Buttons 9 89 Storing Editing Address Book Settings 9 4 Press Done repeatedly until the Send Basic Features screen appears ...

Page 419: ...Erasing One Touch Buttons 9 90 Storing Editing Address Book Settings 9 ...

Page 420: ...ddress Book Password 10 22 Access Number Management 10 24 Forwarding Settings 10 26 Storing Forwarding Settings 10 26 When Forwarding Destinations Do Not Match the Forwarding Conditions 10 49 Checking Changing Forwarding Settings 10 60 Forwarding Received Documents 10 62 Erasing Forwarding Settings 10 63 Printing Forwarding Settings 10 64 LDAP Server Settings 10 66 Registering an LDAP Server 10 66...

Page 421: ...or Sending 0 Off 1 to 99 MB 3 MB Default Subject 40 characters maximum Attached Image Full Mode TX Timeout 1 to 99 hours 24 hours Print MDN DSN on Receipt On Off Always send notice for RX errors On Off Use Send Via Server On Off Memory RX Inbox Settings p 10 10 Memory RX Inbox Password Seven digits maximum Use I Fax Memory Lock On Off Memory Lock Start Time Everyday Select Days Off Memory Lock End...

Page 422: ... modes or settings not described in this manual refer to the other manuals listed in the front this Sending Guide See Manuals for the Machine on p ii Item Settings Applicable Page Forwarding Settings Receive Type Validate Invalidate Register Edit Erase Forward w o Conditions Print List E mail Priority p 10 26 Register LDAP Server Register Edit Erase Print List p 10 66 ...

Page 423: ...Default Subject The subject that you enter here is used as the default subject whenever you do not enter a subject when sending a job Full Mode TX Timeout Sets the time that elapses before sending operations terminate automatically if you do not receive a notification e mail MDN from the recipient when you send an I fax in the Full Mode Print MDN DSN on Receipt Sets whether to print notification e...

Page 424: ...ached Image Full Mode TX Timeout 24 hours Print MDN DSN on Receipt Off Always send notice for RX errors On Use Send Via Server Off 1 Press Additional Functions System Settings If the System Manager ID and System Password have been set enter the System Manager ID and System Password using numeric keys press ID 2 Press Communications Settings ...

Page 425: ... Set the Maximum Data Size For Sending Press Maximum Data Size For Sending Press or to specify the maximum data size for sending You can set the Maximum Data Size for Sending from 0 to 99 MB in 1 MB increments You can also use numeric keys to enter values and Clear to clear your entries You can change the value by pressing or even if you entered the value using numeric keys ...

Page 426: ... sending can be set in 1 MB increments If the size of an e mail exceeds the set limit the e mail is split up by page and sent out as smaller e mail messages each of which is within the set limit I fax data that exceeds the set limit is handled as an error and is not sent 5 Press Subject 6 Enter the default subject press OK You can enter up to 40 characters for the default subject NOTE For instruct...

Page 427: ...ar to clear your entries You can change the value by pressing or even if you have entered the value using numeric keys If you enter a value outside the setting range a message prompting you to enter an appropriate value appears on the screen 8 Select On or Off for Print MDN DSN on Receipt On Notification e mail messages MDN DSN that inform you of the successful delivery of jobs are printed Off Not...

Page 428: ...he sender is not informed of the details of the error 10 Select On or Off for Use Send Via Server press OK On Enables you to set whether to use the Send Via Server setting as a condition to send to I Fax addresses Off Disables you to set whether to use the Send Via Server setting as a condition to send to I Fax addresses The selected mode is set 11 Press Done repeatedly until the Send Basic Featur...

Page 429: ...de If the optional Super G3 FAX Board is installed you can also receive faxes into memory For instructions on storing received fax documents into memory see Chapter 11 System Manager Settings in the Facsimile Guide Setting the Memory RX Inbox Password You can set a seven digit password for the Memory RX Receive Inbox and restrict its use to only those users who know the password NOTE You can enter...

Page 430: ...Communications Settings 10 11 System Manager Settings 10 2 Press Memory RX Inbox Settings 3 Press Memory RX Inbox Password ...

Page 431: ...t want to set the Memory RX Inbox with a password do not enter any number You cannot store a password with only zeros as the number such as 0000000 The selected mode is set NOTE If you make a mistake when entering the password press Clear to clear your entry 5 Press Done repeatedly until the Send Basic Features screen appears ...

Page 432: ...Inbox and print or send them NOTE The default setting is Off 1 Press Additional Functions System Settings Communications Settings If necessary see the screen shots in steps 1 and 2 of E Mail I Fax Settings on p 10 4 If the System Manager ID and System Password have been set enter the System Manager ID and System Password using numeric keys press ID NOTE If the desired setting is not displayed pres...

Page 433: ...ou can set Memory Lock to start automatically at a specified time NOTE If the optional Super G3 FAX Board is installed and Use Fax Memory Lock in Memory RX Inbox Settings in Communications Settings in System Settings from the Additional Functions screen is set to On faxes are automatically received into memory at the Memory Lock Start Time set here The default setting is Off 1 Press Additional Fun...

Page 434: ...ttings 10 15 System Manager Settings 10 NOTE If the desired setting is not displayed press or to scroll to the desired setting 2 Press Memory RX Inbox Settings Memory Lock Start Time 3 Select Everyday Select Days or Off ...

Page 435: ...s of the time including zeros using 24 hour notation Examples 7 05 a m 0705 11 18 p m 2318 If you make a mistake when entering the time enter another four digit number The selected mode is set NOTE If you make a mistake when entering the time you can also press Clear to clear your entry If you select Select Days Select a day of the week Sun to Sat select a number 1 to 5 Enter the start time using ...

Page 436: ...u can also press Clear to clear your entry If you select Off Press OK If you select Off Memory Lock will not automatically turn on at a specified time You can manually turn Memory Lock On or Off by pressing On or Off under I Fax Memory Lock on the Memory RX Inbox screen from the Inbox Selection screen of the Mail Box function See Chapter 4 Storing Received Documents in the Mail Box Guide The selec...

Page 437: ... to On fax memory reception automatically terminates at the Memory Lock End Time set here The default setting is Off 1 Press Additional Functions System Settings Communications Settings If necessary see the screen shots in steps 1 and 2 of E Mail I Fax Settings on p 10 4 If the System Manager ID and System Password have been set enter the System Manager ID and System Password using numeric keys pr...

Page 438: ...ric keys press OK You can store up to five different end times Enter all four digits of the time including zeros using 24 hour notation Examples 7 05 a m 0705 11 18 p m 2318 If you make a mistake when entering the time enter another four digit number The selected mode is set NOTE If you make a mistake when entering the time you can also press Clear to clear your entry ...

Page 439: ...ess OK You can store up to five different end times for each day of the week Enter all four digits of the time including zeros using 24 hour notation Examples 7 05 a m 0705 11 18 p m 2318 If you make a mistake when entering the time enter another four digit number The selected mode is set NOTE If you make a mistake when entering the time you can also press Clear to clear your entry ...

Page 440: ... Off by pressing On or Off under I Fax Memory Lock on the Memory RX Inbox screen from the Inbox Selection screen of the Mail Box function See Chapter 4 Storing Received Documents in the Mail Box Guide The selected mode is set NOTE You can select Everyday for Memory Lock Start Time and Select Days for Memory Lock End Time and vice versa 4 Press Done repeatedly until the Send Basic Features screen a...

Page 441: ...diting or erasing of destinations NOTE You can enter up to seven digits for the password If you enter fewer than seven digits the machine stores the password with leading zeros Example If 321 is entered 0000321 is stored 1 Press Additional Functions System Settings Manage Access to Address Book If the System Manager ID and System Password have been set enter the System Manager ID and System Passwo...

Page 442: ...s press OK If you do not want to set the Address Book with a password do not enter a number You cannot store a password with only zeros as the number such as 0000000 The password is set NOTE If you make a mistake when entering the password press Clear to clear your entry 4 Press Done repeatedly until the Send Basic Features screen appears ...

Page 443: ...sses NOTE The default setting is Off 1 Press Additional Functions System Settings Manage Access to Address Book If necessary see the screen shot in step 1 of Address Book Password on p 10 22 If the System Manager ID and System Password have been set enter the System Manager ID and System Password using numeric keys press ID NOTE If the desired setting is not displayed press or to scroll to the des...

Page 444: ...Manage Access to Address Book 10 25 System Manager Settings 10 3 Select On or Off press OK The selected mode is set 4 Press Done repeatedly until the Send Basic Features screen appears ...

Page 445: ...to register change and erase forwarding destinations NOTE The maximum number of forwarding settings that you can store is 150 For instructions on forwarding documents received via the Fax function see Chapter 11 System Manager Settings in the Facsimile Guide Storing Forwarding Settings 1 Press Additional Functions System Settings Forwarding Settings If the System Manager ID and System Password hav...

Page 446: ...ding settings are displayed IMPORTANT The forwarding settings are stored in memory if you press OK on the Register screen or the Edit screen Identical forwarding settings are stored only once in memory NOTE The three most recent forwarding settings that were stored in memory are not erased even when the power is turned OFF The forwarding settings of a received document that were not stored in memo...

Page 447: ... You can enter up to 50 characters for the condition name NOTE For instructions on entering characters see Chapter 2 Basic Operations in the Reference Guide If the Send Doc Name is not specified the first 24 characters of the condition name are also stored as the document name However you can change the document name at any time ...

Page 448: ...System Manager Settings 10 6 Press Forwarding Conditions 7 Press the Receive Type drop down list select Fax or I Fax If the optional Super G3 FAX Board is not installed this step is not necessary Super G3 FAX Board is installed ...

Page 449: ...on matches all of the characters entered differs from Forwards the document if the To From or Subject information differs from the characters entered begins with Forwards the document if the To From or Subject information begins with the characters entered ends with Forwards the document if the To From or Subject information ends with the characters entered contains Forwards the document if the To...

Page 450: ...lists press Set next to the criteria you want to change enter the new criteria press OK The forwarding conditions are set NOTE If disregarded is selected you cannot enter any criteria for the forwarding condition For instructions on entering characters see Chapter 2 Basic Operations in the Reference Guide You can enter up to 128 characters for the To From or Subject forwarding criteria If you want...

Page 451: ...red begins with Forwards the document if the Fax Number information begins with the characters entered ends with Forwards the document if the Fax Number information ends with the characters entered contains Forwards the document if the Fax Number information contains the characters entered does not contain Forwards the document if the Fax Number information does not contain the characters entered ...

Page 452: ...ding condition for the Fax Number Subaddress and Password drop down lists press Set next to the criteria you want to change enter the new criteria NOTE If disregarded or does not exist is selected you cannot enter any criteria for the forwarding condition You can enter up to 20 characters for the Fax Number Subaddress or Password forwarding criteria The characters that can be entered are Fax Numbe...

Page 453: ...0 9 Press Done 10 Press Forwarding Destination select Address Book or Conf Fax Inbox Address Book Select to forward the received document to another machine relay function Conf Fax Inbox Select to store the received document in a Confidential Fax Inbox ...

Page 454: ...ected if you do not set the forwarding conditions in step 8 as follows I fax To disregarded From equals Subject disregarded Fax if the optional Super G3 FAX Board is installed If you select Address Book and if Access Number Management is set to On and you want to select a destination that is stored with an access number or in a private address book Press Access Number Fax Number disregarded Fax Nu...

Page 455: ... using numeric keys for the private address book or destination press OK If you press No Access Number the destinations that are not managed with the Access Number setting are displayed To cancel entering the Access Number press Cancel Select the forwarding destination press OK ...

Page 456: ...one touch buttons Subaddress books categorize the addresses stored in the Address Book Select one of these subaddress books to limit the display of destinations You can also specify a destination by searching through the directory listings on a server on a network using LDAP See Using a Server on p 2 38 If the optional Super G3 FAX Board is installed you can also specify fax numbers as forwarding ...

Page 457: ...h forwarding conditions Documents cannot be forwarded to Confidential Fax Inboxes in the following cases The actual number given below may vary depending on the remaining capacity of the hard disk When 100 documents have been stored in the selected inbox When a total of 1 000 documents or images have been stored in all of the inboxes When a total of approximately 3 700 pages of documents or images...

Page 458: ...he name of the document press OK The condition name is automatically entered as the document s name by default However you can change this name You can enter up to 24 characters for the document s name You can also use numeric keys to enter numbers and Clear to clear your entry NOTE For instructions on entering characters see Chapter 2 Basic Operations in the Reference Guide ...

Page 459: ...Forwarding Settings 10 40 System Manager Settings 10 13 Press Forwarding Time 14 Select Everyday Select Days or Off IMPORTANT The start time and end time cannot be set with the same time ...

Page 460: ...d time from 00 00 to 23 59 Enter all four digits of the time including zeros using 24 hour notation Examples 7 05 a m 0705 11 18 p m 2318 If you want to specify the entire day enter 00 00 as the start time and 23 59 as the end time The forwarding time is set NOTE If you make a mistake when entering the time press Clear to clear your entry and enter another four digit number ...

Page 461: ...ime and end time from 00 00 to 23 59 Enter all four digits of the time including zeros using 24 hour notation Examples 7 05 a m 0705 11 18 p m 2318 If you press All Day the start and end time for the selected day of the week are automatically set to 00 00 and 23 59 respectively The forwarding time is set NOTE If you make a mistake when entering the time press Clear to clear your entry and enter an...

Page 462: ...user can select the file format only in the case of sending e mail or to a file server This part of the procedure is not necessary if either of the following is true An I fax address is specified as the forwarding destination A User Inbox or Confidential Fax Inbox is specified as the forwarding destination A fax number is specified as the forwarding destination if the optional Super G3 FAX Board i...

Page 463: ...n on the different file formats see File Formats in the Glossary on p 13 12 16 Press the Store Print Received Doc drop down list select On or Off If you selected a Confidential Fax Inbox as the forwarding destination this step is not necessary On The received document is stored in the Memory RX Inbox or printed Off The received document is not stored in the Memory RX Inbox or printed NOTE If Store...

Page 464: ...s Forwarding Done Notice 18 Select the destination where the forwarding done notice is to be sent If Access Number Management is set to On and you want to select a destination that is stored with an access number or in a private address book Press Access Number ...

Page 465: ...umber using numeric keys for the private address book or destination press OK If you press No Access Number the destinations that are not managed with the Access Number setting are displayed To cancel entering the Access Number press Cancel Select the destination press OK ...

Page 466: ...splay a list of subaddress books subaddress books 1 to 10 or one touch buttons Subaddress books categorize the addresses stored in the Address Book Select one of these subaddress books to limit the display of destinations NOTE To display Access Number set Access Number Management to On To access the Access Number Management setting press Additional Functions System Settings Manage Access to Addres...

Page 467: ...e to be sent only when an error occurs press Notice Only for Errors If you want the forwarding done notice to be sent every time a received document is forwarded do not press Notice Only for Errors 20 Press OK The selected mode is set IMPORTANT You cannot set to forward the same document to multiple Confidential Fax Inboxes at the same time ...

Page 468: ...eceived document does not match all of the forwarding conditions that you have specified IMPORTANT If the optional Super G3 FAX Board is installed and the subaddress and password specified from the sending machine do not match the registered forwarding conditions the documents are not forwarded to forwarding destinations registered in Forward w o Conditions in Forwarding Settings in System Setting...

Page 469: ...ary see the screen shot in step 1 of Storing Forwarding Settings on p 10 26 If the System Manager ID and System Password have been set enter the System Manager ID and System Password using numeric keys press ID NOTE If the desired setting is not displayed press or to scroll to the desired setting 2 Press Forward w o Conditions ...

Page 470: ...System Manager Settings 10 3 Press the Receive Type drop down list select Fax or I Fax If the optional Super G3 FAX Board is not installed this step is not necessary 4 Press Forwarding Destination Super G3 FAX Board is installed ...

Page 471: ...destination that is stored with an access number or in a private address book Press Access Number Enter the access number using numeric keys for the private address book or destination press OK If you press No Access Number the destinations that are not managed with the Access Number setting are displayed To cancel entering the Access Number press Cancel ...

Page 472: ...address list If the desired destination is not displayed press or to scroll to the desired destination You can restrict the type of destinations displayed in the results list by pressing the Type drop down list Press the Address Book drop down list to display a list of subaddress books subaddress books 1 to 10 or one touch buttons Subaddress books categorize the address stored in the Address Book ...

Page 473: ...ress Book Access Number Management See Manage Access to Address Book on p 10 22 To cancel a selected destination select the destination again To view the detailed information of a selected destination select the destination press Details To be able to select a forwarding destination it is necessary to register destinations in the Address Book beforehand See Storing New Addresses on p 9 5 6 Press S...

Page 474: ... For instructions on entering characters see Chapter 2 Basic Operations in the Reference Guide 8 Press the File Format drop down list select the file format of the document you want to forward This part of the procedure is not necessary if either of the following is true An I fax address is specified as the forwarding destination A Fax number is specified as the forwarding destination if the optio...

Page 475: ...be Acrobat Reader is required For more information on the different file formats see File Formats in the Glossary on p 13 12 9 Press the Store Print Received Doc drop down list select On or Off On The received document is stored in the Memory RX Inbox or printed Off The received document is not stored in the Memory RX Inbox or printed NOTE If Store Print Received Doc is set to On and Memory Lock i...

Page 476: ...s Forwarding Done Notice 11 Select the destination where the forwarding done notice is to be sent If Access Number Management is set to On and you want to select a destination that is stored with an access number or in a private address book Press Access Number ...

Page 477: ...umber using numeric keys for the private address book or destination press OK If you press No Access Number the destinations that are not managed with the Access Number setting are displayed To cancel entering the Access Number press Cancel Select the destination press OK ...

Page 478: ...o 10 or one touch buttons Subaddress books categorize the addresses stored in the Address Book You can select one of these subaddress books to limit the display of destinations NOTE To display Access Number set Access Number Management to On To access the Access Number Management setting press Additional Functions System Settings Manage Access to Address Book Access Number Management See Manage Ac...

Page 479: ...d mode is set 13 Press Done repeatedly until the Send Basic Features screen appears Checking Changing Forwarding Settings You can check or change forwarding settings that have been stored 1 Press Additional Functions System Settings Forwarding Settings If necessary see the screen shot in step 1 of Storing Forwarding Settings on p 10 26 If the System Manager ID and System Password have been set ent...

Page 480: ...g is not displayed press or to scroll to the desired forwarding setting 3 Check or change the forwarding settings press OK Press or to display and check all of the specified forwarding conditions NOTE For instructions on changing forwarding settings see Storing Forwarding Settings on p 10 26 4 Press Done repeatedly until the Send Basic Features screen appears ...

Page 481: ...ic keys press ID NOTE If the desired setting is not displayed press or to scroll to the desired setting 2 Select the desired forwarding setting press Validate Invalidate If the desired forwarding setting is not displayed press or to scroll to the desired forwarding setting Validate The received document is forwarded to the specified destination if it matches the forwarding conditions Invalidate Th...

Page 482: ... necessary see the screen shot in step 1 of Storing Forwarding Settings on p 10 26 If the System Manager ID and System Password have been set enter the System Manager ID and System Password using numeric keys press ID NOTE If the desired setting is not displayed press or to scroll to the desired setting 2 Select the forwarding setting that you want to erase press Erase If the desired forwarding se...

Page 483: ...rding Settings You can print a list of the stored forwarding settings 1 Press Additional Functions System Settings Forwarding Settings If necessary see the screen shot in step 1 of Storing Forwarding Settings on p 10 26 If the System Manager ID and System Password have been set enter the System Manager ID and System Password using numeric keys press ID NOTE If the desired setting is not displayed ...

Page 484: ...or paper is loaded in the paper sources whose settings in Other in Drawer Eligibility For APS ADS in Common Settings from the Additional Functions screen are set to On See Chapter 4 Customizing Settings in the Reference Guide 3 Press Yes To cancel printing press No The forwarding settings are printed 4 Press Done repeatedly until the Send Basic Features screen appears ...

Page 485: ...chine Windows 2000 Server with Active Directory Novell NetWare 5 1 NDS or later Lotus Notes Domino R5 or later For more information contact your local authorized Canon dealer You can register up to a maximum of five LDAP servers Registering an LDAP Server You have to specify the relevant information for the LDAP server such as the server name and address 1 Press Additional Functions System Setting...

Page 486: ...LDAP Server Settings 10 67 System Manager Settings 10 2 Press or until Register LDAP Server appears press Register LDAP Server 3 Press Register 4 Press Server Name ...

Page 487: ...ver name press OK You can enter up to 24 characters for the server name You can also use numeric keys to enter numbers and Clear to clear your entry NOTE For instructions on entering characters see Chapter 2 Basic Operations in the Reference Guide 6 Press Server Address ...

Page 488: ...tion that looks up the host name from the IP address is not supported enter a host name and not an IP address NOTE For instructions on entering characters see Chapter 2 Basic Operations in the Reference Guide 8 Press Location to Start Search If the server s LDAP version is 3 then you do not have to specify Location to Start Search If the LDAP version is 3 the machine automatically retrieves settin...

Page 489: ...p If you are using Novell NetWare 5 1 NDS or later Add the corresponding object class o ou or c to each dot separated series of characters that configure the distinguished name and separate each series of characters by a comma Example If TEAM1 SALESDEPT CANON is the distinguished name in NDS ou team1 ou salesdept o canon If you are using Lotus Notes Domino R5 or later Enter the dn Distinguished Na...

Page 490: ... SSL is used Using SSL encodes the content of the communication and ensures greater security Off SSL is not used 11 Press Port Number enter the port number using numeric keys You can enter any port number from 1 to 65 535 If you make a mistake when entering the port number press Clear enter the correct number ...

Page 491: ...enter any number from 1 to 1 000 If you make a mistake when entering the number press Clear enter the correct number 13 Press Search Timeout enter the timeout time in seconds using numeric keys press Next You can enter any timeout time from 30 to 300 seconds in one second increments If you make a mistake when entering the timeout time press Clear to clear your entry ...

Page 492: ...P address is not supported select either Do not use or Use If Login Information is set to Use security auth the machine may not be able to connect to the LDAP server if Date Time Settings in Timer Settings from the Additional Functions screen is different from the time settings on the LDAP server NOTE For instructions on entering characters see Chapter 2 Basic Operations in the Reference Guide If ...

Page 493: ...e according to the LDAP server s environment If Use is selected Press User Enter the user name press OK Enter the user name according to the type of LDAP server you are using or as described below If you are using Windows 2000 Server with Active Directory Press User enter Windows domain name Windows user name Example If team1 is the Windows domain name and user1 is the Windows user name team1 user...

Page 494: ...ESDEPT CANON is the distinguished name in NDS cn user1 ou team1 ou salesdept o canon If you are using Lotus Notes Domino R5 or later Press User enter the dn Distinguished Name of the user Example If admin team1 salesdept is the distinguished name in Lotus Notes Domino cn admin ou team1 or o salesdept You can enter up to 128 characters for the user name Press Password Enter the password press OK Yo...

Page 495: ...e server a login information dialog box is displayed even if a password is not required Off When searching for information on the server a login information dialog box is not displayed when a password is not required Select the Server LDAP version and character code press OK Select the LDAP version and character code according to the LDAP server s environment ...

Page 496: ...ngs 10 77 System Manager Settings 10 If Use security auth is selected Press User Enter the Windows user name press OK You can enter up to 128 characters for the user name Example If user1 is the Windows user name user1 ...

Page 497: ...ings 10 78 System Manager Settings 10 Press Password Enter the password press OK You can enter up to 24 characters for the password After pressing OK the password that you entered appears as asterisks Press Domain Name ...

Page 498: ... Off for Display authentication dialog when searching press OK On When searching for information on the server a login information dialog box is displayed even if a password is not required Off When searching for information on the server a login information dialog box is not displayed when a password is not required The display returns to the Register LDAP Server screen 15 Press Done repeatedly u...

Page 499: ...step 1 of E Mail I Fax Settings on p 10 4 If the System Manager ID and System Password have been set enter the System Manager ID and System Password using numeric keys press ID 2 Press or until Register LDAP Server appears press Register LDAP Server If necessary see the screen shot in step 2 of Registering an LDAP Server on p 10 66 3 Select the LDAP server whose settings you want to change press E...

Page 500: ...structions on changing the LDAP server settings See Registering an LDAP Server on p 10 66 5 Select Do not use Use or Use security auth change the settings for the selected mode press OK The display returns to the Register LDAP Server screen 6 Press Done repeatedly until the Send Basic Features screen appears ...

Page 501: ...n step 1 of E Mail I Fax Settings on p 10 4 If the System Manager ID and System Password have been set enter the System Manager ID and System Password using numeric keys press ID 2 Press or until Register LDAP Server appears press Register LDAP Server If necessary see the screen shot in step 2 of Registering an LDAP Server on p 10 66 3 Select the LDAP server that you want to erase press Erase ...

Page 502: ...rmation on the Registered LDAP Server List see Registered LDAP Server List on p 13 8 1 Press Additional Functions System Settings If necessary see the screen shot in step 1 of Registering an LDAP Server on p 10 66 If the System Manager ID and System Password have been set enter the System Manager ID and System Password using numeric keys press ID 2 Press or until Register LDAP Server appears press...

Page 503: ...r color paper is loaded in the paper sources whose settings in Other in Drawer Eligibility For APS ADS in Common Settings from the Additional Functions screen are set to On See Chapter 4 Customizing Settings in the Reference Guide 4 Press Yes To cancel printing press No The LDAP Server List is printed 5 Press Done repeatedly until the Send Basic Features screen appears ...

Page 504: ...s the method of setting the contents of a communications report and printing lists of the Send function Report Settings Table 11 2 Specifying Report Settings 11 3 Send TX Report 11 3 Activity Report 11 5 Printing Lists 11 9 Address Book List 11 9 User s Data List 11 11 ...

Page 505: ...s or settings not described in this manual refer to the other manuals that come with this machine See Manuals for the Machine on p ii Item Settings Applicable Page Send TX Report For Error Only On Off Error Copy Print Black Only On Off p 11 3 Activity Report p 11 5 Auto Print On Off Daily Activity Report Time On Off Time Setting 00 00 to 23 59 Send Receive Separate Not selected Item Settings Appli...

Page 506: ... when a transmission error occurs You can adjust the Send TX Report setting to print the first part of the document as part of the report to remind you of the document s contents NOTE If the optional Super G3 FAX Board is installed the results of fax transmissions are also included in the Send TX Report In addition a Fax TX Report is printed together with the Send TX Report See Chapter 12 Printing...

Page 507: ...Specifying Report Settings 11 4 Printing Communication Reports 11 2 Press Send under Settings 3 Press TX Report 4 Select For Error Only On or Off ...

Page 508: ...Send Basic Features screen appears Activity Report The Activity Report is a printed log that shows the results of send and receive jobs You can set for the Activity Report to be printed at a specified time or be automatically printed when the number of send and receive transmissions reaches 100 You can also set that the send and receive logs are printed separately An Activity Report can be printed...

Page 509: ...ee the screen shots in steps 1 and 2 of Send TX Report on p 11 3 2 Press Activity Report 3 Select On or Off for Auto Print On The Activity Report is automatically printed when the number of send and receive transmissions reaches 100 Off The Activity Report is not automatically printed when the number of send and receive transmissions reaches 100 ...

Page 510: ... is not specified If you select On Enter the time using numeric keys Enter all four digits of the time including zeros using 24 hour notation Examples 7 05 a m 0705 11 18 p m 2318 If the number of send and receive transmissions exceeds 100 before the specified time an Activity Report of the most recent 100 transmissions is printed NOTE If you make a mistake when entering the time you can press Cle...

Page 511: ... be printed separately press OK To print the send and receive logs separately press Send Receive Separate to select it If it is not necessary to print the send and receive logs separately do not press Send Receive Separate The selected mode is set 6 Press Done repeatedly until the Send Basic Features screen appears ...

Page 512: ...creen are set to On See Chapter 4 Customizing Settings in the Reference Guide Address Book List You can print the contents of the Address Book subaddress book 1 to 10 or one touch buttons This is useful for checking the details of the destinations IMPORTANT Even if Access Number Management in Manage Access to Address Book in System Settings from the Additional Functions screen is set to On all the...

Page 513: ...Printing Lists 11 10 Printing Communication Reports 11 2 Press Send under Print List 3 Press Address Book List 4 Select one of the subaddress books or One touch Buttons press Print List ...

Page 514: ...rs User s Data List You can print the contents of the Send settings specified from the Additional Functions screen This is useful for checking the details of the settings NOTE For an example of the User s Data List see User s Data List on p 13 11 1 Press Additional Functions Report Settings Send under Print List If necessary see the screen shots in steps 1 and 2 of Address Book List on p 11 9 ...

Page 515: ...Lists 11 12 Printing Communication Reports 11 2 Press User s Data List 3 Press Yes To cancel printing press No The User s Data List is printed 4 Press Done repeatedly until the Send Basic Features screen appears ...

Page 516: ...end of the chapter shows you how to respond to error messages and contains a list of frequently asked questions and answers When Problems Occur 12 2 Sending Documents 12 2 Receiving Documents 12 5 Other Situations 12 7 Error Messages 12 8 Self Diagnostic Display 12 8 List of Error Codes without Messages 12 12 Questions Answers 12 25 ...

Page 517: ...nation setting correct A Check the destination setting of the recipient Q Is the destination stored in the Address Book correct A Check the destination in the Address Book See Editing Address Details on p 9 50 Q If you are sending an e mail or I fax are the SMTP Server and DNS Domain Name System Server settings correct A Check the SMTP Server and DNS Domain Name System Server settings Q If you are...

Page 518: ...nt memory and erase unwanted documents or error documents from memory See Erasing Received Documents on p 6 19 and Chapter 5 Using Arranging Documents Stored in an Inbox in the Mail Box Guide The document does not print clearly on the remote machine Q Is the platen glass clean A Use your machine to make a copy of the document and check it for streaks If streaks appear clean the platen glass See Ch...

Page 519: ...same Q Has trouble occurred in the remote machine fax A Check to ensure that the remote machine can receive documents If it cannot check to see if there is sufficient available memory Q Are the subaddress and password stored in the destination list correct A Check the stored entries of the destination list The remote fax is slow to switch over to the receiving mode and errors always occur if the o...

Page 520: ...cations Settings in System Settings from the Additional Functions screen documents can be received only from senders that use the correct password Confirm this with your System Manager See Chapter 11 System Manager Settings in the Facsimile Guide Documents cannot be received in memory Q Is there sufficient available memory A Erase unwanted documents and documents with errors from memory in order t...

Page 521: ... Q Are the Forwarding Settings set to On using Validate Invalidate A The Forwarding Settings must be set to On to be effective See Forwarding Settings on p 10 26 Q Is there sufficient available memory A Erase unwanted documents and documents with errors from memory in order to increase the amount of available memory See Erasing Received Documents on p 6 19 and Chapter 5 Using Arranging Documents S...

Page 522: ...r 7 Special Fax Functions in the Facsimile Guide Q Did you receive an instruction from the sender to set the fax to receive A Press RX Start See Chapter 7 Special Fax Functions in the Facsimile Guide Documents cannot be sent overseas error code 18 if the optional Super G3 FAX Board is installed Q Is a pause inserted in the fax number A Insert a pause after the access number of the telephone compan...

Page 523: ...sion or take some action during scanning or printing When you need to make a decision or take some action while browsing the network The following is a list of self diagnostic error messages along with their possible causes and remedies Out of resources Wait for a moment then perform operation again Cause You cannot browse the network due to a lack of TCP IP resources This may be because documents...

Page 524: ... to access cannot be specified Specify a different destination No response Cause 1 The server was not running when you tried to send Remedy Check the destination Cause 2 The network connection was lost when you tried to send Either you could not connect to the destination or the connection was lost before the job could complete Remedy Check the status of the network Cause 3 You tried to send throu...

Page 525: ...ngs in TCP IP Settings in Network Settings in System Settings from the Additional Functions screen See Chapter 3 Using a TCP IP Network in the Network Guide Cannot connect to the selected server Check the settings Cause Cannot connect to the specified IP address port Remedy 1 Check the Gateway Address setting in IP Address Settings in TCP IP Settings in Network Settings in System Settings from the...

Page 526: ...earch could not complete within the time specified under Search Timeout Remedy Increase the time setting for Search Timeout in Register LDAP Server in System Settings from the Additional Functions screen See Registering an LDAP Server on p 10 66 The number of search results has exceeded limits Change search conditions and try again Cause The number of addresses that meet the search criteria exceed...

Page 527: ...tions that take longer than the preset time 64 minutes caused the error Remedy 1 Reduce the resolution and try sending the document again See Resolution on p 3 15 Remedy 2 When receiving a document ask the remote party to either reduce the resolution at which the document is scanned or divide the document into two or more parts before sending it 005 Cause 1 The other party did not answer within 35...

Page 528: ...cuments could not be sent because the receiving machine was engaged Remedy Confirm that the receiving machine is able to communicate and try again Cause 3 The settings on your machine do not match the settings on the receiving machine Remedy Confirm that the receiving machine is able to communicate and try again 022 Cause 1 Forwarding could not be performed because all the addresses stored under t...

Page 529: ...subaddress of the remote machine and try again 081 Cause A password is not set in the remote machine Remedy Check the password of the remote machine and try again 099 Cause Sending was interrupted Remedy Try sending again 102 Cause The subaddress and or password do not match Remedy Check the subaddress and or password of the remote machine and try again 107 Cause The document could not be sent bec...

Page 530: ...oxes If the machine still does not operate normally turn the main power OFF and then back ON again 704 Cause An error occurred while reading address information from the Address Book Remedy Check the address settings If the machine still does not operate normally turn the main power OFF and then back ON again 705 Cause The send operation was interrupted because the size of the image data is larger...

Page 531: ...ments stored in the inbox See Erasing Received Documents on p 6 19 and Chapter 5 Using Arranging Documents Stored in an Inbox in the Mail Box Guide 751 Cause The server is not functioning The network is down unable to connect to the network or was disconnected Remedy Check the recipient s address Check that the network is up 752 Cause The SMTP server name for e mail or I fax is not correct or the ...

Page 532: ... TCP IP is not functioning correctly Remedy Check the TCP IP Settings in Network Settings in System Settings from the Additional Functions screen Cause 2 The IP address is not set Remedy Check the TCP IP Settings in Network Settings in System Settings from the Additional Functions screen Cause 3 When the machine was turned ON an IP address was not assigned to the machine by the DHCP RARP or BOOTP ...

Page 533: ... a file to the server a file with the same name already exists on the FTP server and that file cannot be overwritten Remedy Change the setting on the file server to allow overwriting Cause 5 When the machine tried to send a file to the server either the folder name is incorrectly specified or the password is wrong Remedy Check the destination setting 802 Cause The names of the SMTP Server in E mai...

Page 534: ... to a file server Remedy Check the destination Cause 2 You have no permission to access the folder Remedy Change the setting on the server side to enable access to the folder 806 Cause 1 An incorrect user name or password was specified for the sending of a file to a file server Remedy Change the user name or password Cause 2 An incorrect destination was specified for the sending of an e mail or I ...

Page 535: ...er side during the connection to the POP server Remedy Check the POP Server name in E mail I Fax in Network Settings in Systems Settings from the Additional Functions screen Confirm that the POP server is functioning normally Check the network status 815 Cause You cannot log on to the file server because the machine is printing a document sent to that server Simultaneous connections are not possib...

Page 536: ...e data cannot be decoded Remedy Check the settings and ask the sender to resend the data 827 Cause You have received data that cannot be processed contains MIME information that is not supported Remedy Check the settings and ask the sender to resend the data 828 Cause You have received HTML data Remedy Ask the sender to use a file format other than HTML and to resend the data 829 Cause Data that c...

Page 537: ... Network Settings in System Settings from the Additional Functions screen 832 Cause DSN Delivery Status Notifications mail was not sent because TCP IP Settings or E mail I Fax in Network Settings in System Settings from the Additional Functions screen have not been set or trouble has occurred at the mail server Remedy 1 Check the DNS Domain Name System Server Settings and IP Address Settings in TC...

Page 538: ...emory in the system Remedy Check the system s available memory and delete unwanted documents in the inboxes Cause 2 The scanned document cannot be stored because there are more than 100 documents in the specified inbox Remedy If there are a large number of documents delete them from the specified inbox 852 Cause An error occurred because the main power switch was turned OFF while a job was being p...

Page 539: ...Error Messages 12 24 Troubleshooting 12 995 Cause Reserved communication jobs were cleared Remedy Reserve the jobs again if necessary ...

Page 540: ...tically received and stored in the machine s memory and will be printed automatically when you finish copying You can change the order in which these documents print See Chapter 4 Customizing Settings in the Reference Guide Q I frequently send documents using the same settings Can the machine be set to automatically restore those settings when the power is turned ON or after an operation completes...

Page 541: ...ed destinations See Forwarding Settings on p 10 26 and Chapter 5 Using Arranging Documents Stored in an Inbox in the Mail Box Guide You can set the machine not to print reports See Specifying Report Settings on p 11 3 Q Can I turn the machine s power OFF if a document is set with the Delayed Send setting A When you are not using the machine you may turn OFF the control panel power switch on the co...

Page 542: ...t was successfully sent because the result in the Activity Report shows A is displayed when sending is successful but it is not confirmed whether the e mail or I fax that you sent was actually delivered or not Contact the recipient to check whether the document was received ...

Page 543: ...Questions Answers 12 28 Troubleshooting 12 ...

Page 544: ...ivity management specifications glossary and index Report and List Samples 13 2 Send Job List 13 2 Send TX Report 13 3 Activity Report 13 5 Forwarding Conditions List 13 7 Registered LDAP Server List 13 8 Address Book List 13 9 User s Data List 13 11 Glossary 13 12 Index 13 17 ...

Page 545: ...d SET TIME The date and time that the send job was specified is printed in 24 hour notation ST TIME The time in 24 hour notation at which the documents started to transmit are printed The Start Time is printed only for send jobs that have been set with the Delayed Send setting DESTINATION ADDRESS The address of the recipient is printed DESTINATION ID The name of the recipient is printed JOB NO The...

Page 546: ...cument are not printed on the report if any one of the following conditions are true If an I fax address is not included in the destination If the image on the first page of the scanned original is not in black and white when sending to an e mail address or file server A list of fax jobs is also displayed if the optional Super G3 FAX Board is installed See Chapter 14 Appendix in the Facsimile Guid...

Page 547: ...end setting PGS The number of pages that were sent successfully to the remote party is printed SEND DOCUMENT NAME The name given to the document when the send settings were specified is printed TX RX INCOMPLETE If transmission has been interrupted the name and address of the destination are printed TRANSACTION OK If transmission has been completed successfully the name and address of the destinati...

Page 548: ... in the Facsimile Guide The addresses used in the above report are fictitious If a field exceeds its display capacity only those characters that fit on the display are printed DEPT ID If Department ID Management is set the Department ID is printed Transmission logs are listed according to Department ID 04 21 2003 MON 15 30 iR C3200 001 ST TIME 172 20 56 5 tmp img 01 starfish organization share joh...

Page 549: ...or receiving MODE The type and mode of transmission are printed Transmission type Send TX Receive RX Mode of transmission FTP SMB IPX User Inbox BOX I Fax I FAX E mail MAIL NOTE If the optional Super G3 FAX Board is installed FAX G3 and ECM can also be displayed in the MODE column See Chapter 14 Appendix in the Facsimile Guide PGS The number of pages that were sent or received successfully is prin...

Page 550: ...0 FORWARDING CONDITIONS LIST CONDITION NAME ON OFF FORWARDING DESTINATION FWDING DESTIN TYPE FWDING DESTIN NAME SEND DOCUMENT NAME FILE FORMAT STORE PRINT RECEIVED DOC FORWARDING DONE NOTICE NOTICE ONLY FOR ERRORS CONDITION NAME ON OFF FORWARDING CONDITION RECEIVE TYPE TO FROM SUBJECT FORWARDING DESTINATION FWDING DESTIN TYPE FWDING DESTIN NAME SEND DOCUMENT NAME FILE FORMAT STORE PRINT RECEIVED D...

Page 551: ...R NAME SERVER ADDRESS LOCATION TO START SEARCH USE SSL PORT NUMBER MAX NO OF ADDRESSES TO SEARCH SEARCH TIMEOUT LOGIN INFORMATION SERVER LDAP VERSION AND CHARACTER CODE SERVER NAME SERVER ADDRESS LOCATION TO START SEARCH USE SSL PORT NUMBER MAX NO OF ADDRESSES TO SEARCH SEARCH TIMEOUT LOGIN INFORMATION USER DOMAIN NAME DISPLAY AUTHENT DIALOG WHEN SEARCHING SERVER LDAP VERSION AND CHARACTER CODE ab...

Page 552: ... The addresses used in the above report are fictitious DESTINATION NAME The name of the specified destination is printed When printing the contents of a one touch button the number of the one touch button is printed on the first line CLASS The specified destination s class transmission mode is printed file share FTP GROUP tom image server project bob sales 4 nick I FAX SMB MAIL starfish organizati...

Page 553: ...he second line If the Class is BOX The number of the User Inbox is printed If the Class is I FAX or MAIL The I fax address or e mail address is printed If the Class is GROUP The destinations stored in the group are printed on the second line and continues down in a list If a file server is stored in the group address no additional information is printed on the second line ...

Page 554: ... Compression Ratio Print Failed Forwarding Documents Retry Times Image Level for PDF Compct Image Level for PDF Compct Image Level in Text Mode Default Screen for Send TX Terminal ID Gamma Value for Color Send Jobs RX Settings Two sided Print Select Cassette Switch A Switch B Switch C Switch D Receive Reduction Receive Reduction Reduce Reduce Direction Received Page Footer 2 ON 1 LOG Report Settin...

Page 555: ...pace asterisk and pound sign can be used for the RX Password The machine prints out a Confidential RX Report when you receive a confidential document in your Confidential Fax Inbox D DNS server Domain Name System server A server which maintains a database that translates the domain names of Internet servers such as www w3 org into Internet Protocol IP addresses such as 18 176 0 26 This enables cli...

Page 556: ... set of networking rules that describes how data is transmitted across the Internet Internet Protocol allows data from one computer to be split into packets to be sent to another computer with a specific IP address IP address Internet Protocol address A 32 bit numeric address used by IP internet protocol to specify a computer on the Internet The IP address is usually written as four numbers separa...

Page 557: ...TIFF which can hold multiple images compared to a TIFF file which can hold only a single image N NetBEUI NetBIOS Enhanced User Interface NetBEUI is a network protocol originally designed by IBM and later extended by Microsoft and Novell In a small network NetBEUI is more efficient than other protocols such as TCP IP It is supported natively by IBM operating systems and Microsoft Windows to provide...

Page 558: ...the transmission of data across a network Examples of protocols are FTP DHCP BOOTP RARP IPP TCP IP and LDAP R RX Password The RX Password is needed to send or receive documents to and from a fax machine that uses ITU T standard subaddresses and RX passwords If the passwords on both ends do not match the fax is not transmitted Numbers of up to 20 digits including space asterisk and pound sign can b...

Page 559: ... File Format A file format that saves images as high density bitmaps and is suitable for large amounts of image data The information field tag at the start of each image data record indicates the type of data represented TTI Transmit Terminal Identification Also called the TX Terminal ID The TTI is the name of a person or an organization and the facsimile number of the machine that sends a documen...

Page 560: ...e display language 1 11 Things to do 1 10 Binding erase 4 5 4 13 Book frame erase 4 5 4 10 C Canceling a job Using the Stop key 1 43 Using the System Monitor screen 1 44 Using the touch panel display 1 42 Color Mode drop down list 1 8 Color modes Automatic color selection Full Color Black and White 3 26 Automatic color selection Full Color Grayscale 3 24 Black and white 3 31 Changing 3 24 Full col...

Page 561: ... Footer information printing 8 46 Forwarding Conditions List sample 13 7 Forwarding errors handling 8 8 Forwarding settings About forwarding settings 10 26 Checking Changing 10 60 Erasing 10 63 Forwarding without conditions 10 49 Printing 10 64 Storing 10 26 Turning the forwarding function ON OFF 10 62 Frame erase About frame erase 4 5 Binding erase 4 5 4 13 Book frame erase 4 5 4 10 Original fram...

Page 562: ...ent 1 36 Original frame erase 4 5 4 6 Original type Photo mode 3 19 Selecting 3 19 Text mode 3 19 Text Photo mode 3 19 Original Type drop down list 1 9 Overview 1 5 P Paper drawer selection 8 39 Paper sizes 6 23 Photo mode 3 19 Placing originals About placing originals 1 35 Feeder 1 35 1 40 Orientation 1 36 Platen glass 1 35 1 37 Platen glass 1 35 1 37 Prevent bleeding 4 31 Preview key 1 7 Preview...

Page 563: ...14 Resending a job 7 11 Send Settings key 1 7 Send TX Report 11 3 13 3 Sender names registering 1 16 Sending methods Delaying a send job 5 31 Sending a job to a file server 5 23 Sending a job to a User Inbox 5 28 Sending an e mail message 5 2 Sending an I Fax 5 14 Sending record registering 1 10 Sharpness 4 24 Special Features key 1 9 Standard send settings 8 12 Store Erase key 1 9 Symbols used in...

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