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Brother DCP-7060D, Software User'S Manual

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Brother DCP-7060D Software User'S Manual Download Page 218

Network Scanning 

210

13

Scan to File

13

When you choose Scan to File, you can scan a black and white or colour document and send it directly to a 
computer you designate on your network. The file will be saved in the folder and file format that you have 
configured in the 

Device Scan Settings

 screen of ControlCenter4 or 

Scan to File

 screen of ControlCenter2. 

You can change the Scan configuration. (For Windows

®

, see 

Configuring Scan button settings

 on page 75 

for 

Home Mode

 or 

Configuring Scan button settings

 on page 88 for 

Advanced Mode

. For Macintosh, see 

SCAN

 on page 173.)

a

Load your document.

b

Press (

SCAN

).

c

Press 

a

 or 

b

 to choose 

Scan to PC

.

Press 

OK

.

d

Press 

a

 or 

b

 to choose 

File

.

Press 

OK

.

e

Press 

a

 or 

b

 to choose the destination computer you want to send to.

Press 

OK

.

If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination computer 
on the control panel.
Press 

OK

.

f

Press 

Start

.

The machine starts the scanning process.

Note

• Scan type depends on the settings of the 

Device Scan Settings

 screen of ControlCenter4 or 

Device 

Button

 tab of the ControlCenter2 configuration screen.

• If you want to change between colour and black and white scanning, choose colour or black and white in 

the scan type option on the 

Device Scan Settings

 screen of ControlCenter4 or 

Device Button

 tab of the 

ControlCenter2 configuration screen. (For Windows

®

, see 

Configuring Scan button settings

 on page 75 

for 

Home Mode

 or 

Configuring Scan button settings

 on page 88 for 

Advanced Mode

. For Macintosh, see 

SCAN

 on page 173.)

• If you would like to change the file name of scanned documents, enter the file name in the 

File Name

 

section on the 

Device Scan Settings

 screen of ControlCenter4 or 

Device Button

 tab of the 

ControlCenter2 configuration screen.

• If you want to change the default file size, choose your preferred size by moving the scroll bar on the 

Device Scan Settings

 screen of ControlCenter4 or 

Device Button

 tab of the ControlCenter2 

configuration screen.

 

Summary of Contents for DCP-7060D

Page 1: ...FTWARE USER S GUIDE Not all models are available in all countries For DCP users This documentation is for both MFC and DCP models Where it says MFC in this user s guide please read MFC as DCP Version A UK ...

Page 2: ... II Windows 2 Printing 9 Using the Brother printer driver 9 Printing a document 10 Duplex printing 11 Guidelines for printing on both sides of the paper 11 Automatic duplex printing Not available for DCP 7055 DCP 7057 and MFC 7360N 11 Manual duplex printing 11 Simultaneous scanning printing and faxing 12 Printer driver settings 13 Accessing the printer driver settings 14 Features in the Windows pr...

Page 3: ...on you want to scan 44 Settings in the Scanner Setup dialog box 46 Scanning a document using the WIA driver Windows XP Windows Vista Windows 7 49 WIA compliant 49 Scanning a document into the PC 49 Pre Scanning and cropping a portion using the scanner glass 51 Scanning a document using the WIA driver Windows Photo Gallery and Windows Fax and Scan 55 Scanning a document into the PC 55 Pre Scanning ...

Page 4: ...lCenter Help 77 Using Brother Solutions Center 77 Accessing the Brother CreativeCenter 77 Using ControlCenter4 in Advanced Mode 78 ControlCenter4 Features for Advanced Mode users 79 Scan tab 80 File types 81 Document Size 81 Opening the scanned image in an application 82 Using the OCR feature 82 Attaching the scanned data to E mail 82 Saving the scanned image 83 PC Copy tab 84 Printing the scanned...

Page 5: ...g up a member in the Address Book 103 Speed Dial setup 104 Setting up a group for broadcasting 105 Editing member information 106 Deleting a member or group 106 Exporting the Address Book 106 Importing to the Address Book 108 PC FAX receiving 110 Enabling PC FAX Receiving software on your machine 111 Running the PC FAX Receiving software on your PC 111 Setting up your PC 112 Configuring the Networ...

Page 6: ...ure Print Mac OS X 10 5 x to 10 6 x 146 Status Monitor 147 Updating the machine s status 147 Hiding or showing the window 148 Quitting the window 148 Web Based Management Network Connection Only 148 Sending a fax MFC models only 149 Drag a vCard from the Mac OS X Address Book application Mac OS X 10 4 11 152 Using Mac OS X 10 5 x to 10 6 x Addresses panel 153 9 Scanning 155 Scanning a document usi...

Page 7: ...N 180 File types 181 Document Size 181 User defined button 181 Scan to Image 182 Scan to OCR 183 Scan to E mail 185 Scan to File 186 COPY PC FAX MFC models only 188 DEVICE SETTINGS 190 Remote Setup MFC models only 191 Quick Dial MFC models only 192 Status Monitor 192 11 Remote Setup 193 Remote Setup MFC models only 193 ...

Page 8: ...k Scanning 201 Before using Network Scanning 201 Network licence Windows 201 Configuring Network Scanning Windows 202 Configuring Network Scanning Macintosh 205 Using the Scan key 206 Scan to E mail 206 Scan to E mail E mail Server For MFC 7460DN and MFC 7860DW 207 Scan to Image 208 Scan to OCR 209 Scan to File 210 Scan to FTP For MFC 7460DN and MFC 7860DW 211 A Index 215 ...

Page 9: ...Section I Machine operation keysI Using the control panel 2 ...

Page 10: ... printed the data will be cleared from the memory To use this function you need to set your password in the printer driver dialog box See Secure Print on page 24 38 132 140 and 146 If you turn the power switch Off the secured data saved in memory will be cleared a Press Secure Note If the LCD displays No Data Stored there is no secured data in the memory b Press a or b to choose the user name Pres...

Page 11: ...or DCP 7070DW BR Script is an original Brother page description language and a PostScript language emulation interpreter This machine supports PostScript 3 The BR Script interpreter of this machine allows you to control text and graphics on the page For technical information about PostScript commands see the following manuals Adobe Systems Incorporated PostScript Language Reference 3rd edition Add...

Page 12: ... Press OK d Press a or b to choose Internal Font Press OK e For MFC 7860DW Press a or b to choose HP LaserJet or BR Script 3 Press OK f Press Start g Press Stop Exit Printing the Print Configuration List For DCP 7070DW and MFC 7860DW 1 You can print a list of current printer settings a Press Menu b Press a or b to choose Printer Press OK c Press a or b to choose Print Options Press OK d Press a or...

Page 13: ... see Improving the print quality in the Basic User s Guide Duplex Print For DCP 7070DW and MFC 7860DW 1 You can choose whether you want to automatically print on both sides of the paper The setting in the printer driver will take priority over the setting made on the control panel a Press Menu b Press a or b to choose Printer Press OK c Press a or b to choose Duplex Press OK d Press a or b to choo...

Page 14: ...e Printer Press OK c Press a or b to choose Reset Printer Press OK d For MFC Models To restore the default settings press 1 Reset Press OK To exit without making a change press 2 Exit Press OK For DCP Models To restore the default settings press a or b to choose Reset Press OK To exit without making a change press a or b to choose Exit Press OK e Press Stop Exit Note If you want to reset the Fax m...

Page 15: ...panel 7 1 Using the scan keys 1 You can use SCAN on the control panel to scan documents into your word processing graphics or E mail applications or a folder on your computer See Section IV Using The Scan key for details ...

Page 16: ...Section II Windows II Printing 9 Scanning 42 ControlCenter4 63 Remote Setup MFC models only 93 Brother PC FAX Software MFC models only 95 Firewall settings For Network users 115 ...

Page 17: ...scription language The printer drivers are on the CD ROM we have supplied Install the drivers by following the steps in the Quick Setup Guide The latest printer driver can also be downloaded from the Brother Solutions Center at http solutions brother com Windows Printing The dedicated printer drivers for Microsoft Windows 2000 Professional XP Home Edition XP Professional Edition XP Professional x6...

Page 18: ...r printer driver from the Print or Print Settings menu in your software application and then click OK to begin printing Where XXXX is your model name Note Macintosh See Features in the printer driver Macintosh on page 126 b Your computer sends the data to the machine c When the machine finishes printing all the data the LCD shows the machine status Note You can choose the paper size and orientatio...

Page 19: ...ce messages in the Basic User s Guide If you have a print quality problem see Improving the print quality in the Basic User s Guide Automatic duplex printing Not available for DCP 7055 DCP 7057 and MFC 7360N 2 Use A4 size paper when you use the automatic duplex printing function Make sure that the back cover is closed If paper is curled straighten it and then put it back in the paper tray Use regu...

Page 20: ... or receiving a fax in memory or while scanning a document into the computer Fax sending will not be stopped during the computer printing However when the machine is copying or receiving a fax on paper it pauses the computer printing operation and then continues printing when copying or fax receiving has finished ...

Page 21: ...Size Orientation Copies Media Type Resolution Print Settings Multiple Page Duplex Booklet Paper Source Scaling 1 Reverse Print Use Watermark 1 Header Footer Print 1 Toner Save Mode Secure Print Administrator 1 User Authentication 1 Macro Density Adjustment Improve Print Output Skip Blank Page 1 1 These settings are not available with the BR Script 3 printer driver for Windows ...

Page 22: ... For Windows Vista Click the button Control Panel Hardware and Sound and then Printers For Windows 7 Click the button and then click Devices and Printers b Right click the Brother MFC XXXX Printer icon where XXXX is your model name and select Properties Printer properties The printer properties dialog box appears c Choose the General tab and then click Printing Preferences Preferences ...

Page 23: ... information see the Help text in the printer driver Note The screens in this section are from Windows XP The screens on your PC will vary depending on your operating system To access the printer driver settings see Accessing the printer driver settings on page 14 ...

Page 24: ... Orientation Copies Media Type Resolution and Print Settings 1 b Choose Multiple Page and Duplex Booklet 2 c Choose the Paper Source 3 d Confirm your current settings in the window 4 e Click OK to apply your chosen settings To return to the default settings click Default then OK Paper Size 2 From the drop down box choose the Paper Size you are using 1 2 3 4 ...

Page 25: ...ollowing types of media in your machine For the best print quality select the type of media that you wish to use Note When using ordinary plain paper 60 to 105 g m2 16 to 28 lb choose Plain Paper When using heavier weight paper or rough paper choose Thick Paper or Thicker Paper For bond paper choose Bond Paper When you use envelopes choose Envelopes If the toner is not fixed to the envelope correc...

Page 26: ... Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarge the image size for printing one page on multiple sheets of paper Page Order When N in 1 option is selected the page order can be selected from the drop down list Border Line When printing multiple pages onto one sheet with the Multiple Page feature you can choose to h...

Page 27: ...t will arrange the document according to the correct page number and allows you to fold at the centre of the print output without having to change the order of the page number Booklet Not available for DCP 7055 DCP 7057 and MFC 7360N The machine prints on both sides of the paper automatically Booklet Manual The machine prints all the even numbered sides first Then the printer driver will stop and ...

Page 28: ...k Binding Offset you can also specify the offset for binding in inches or millimetres Paper Source 2 You can choose Auto Select Tray1 or Manual and specify separate trays for printing the first page and for printing from the second page onwards ...

Page 29: ...s Scaling 1 Reverse Print 2 Use Watermark 3 Header Footer Print 4 Toner Save Mode 5 Secure Print 6 Administrator 7 User Authentication 8 Other Print Options 9 Scaling 2 You can change the print image scaling Reverse Print 2 Check Reverse Print to reverse the data from up to down 1 4 6 7 8 2 3 5 9 ...

Page 30: ...Watermarks or you can use a bitmap file that you have created Check Use Watermark and then click the Settings button Watermark Settings 2 Transparent 2 Check Transparent to print the watermarked image in the background of your document If this feature is not checked then the watermark will be printed on top of your document ...

Page 31: ...p File in Watermark Style You can change the added watermark s size and position on the page by selecting the watermark and clicking the Settings button Title Enter a suitable title into the field Text Enter your Watermark Text into the Text box and then choose the Font Style Size and Darkness Bitmap Enter the file name and location of your bitmap image in the File box or click Browse to search fo...

Page 32: ...0 resolution Secure Print For MFC 7460DN and MFC 7860DW 2 Secure documents are documents that are password protected when they are sent to the machine Only the people who know the password will be able to print them Since the documents are secured at the machine you must enter the password using the control panel of the machine to print them The secured document must have a Password and Job Name T...

Page 33: ...d to change the password Copies Lock Lock the copy pages selection to prevent multiple copy printing Multiple Page Scaling Lock Lock the scaling setting and multiple page setting Watermark Lock Lock the current settings of the Watermark option to prevent changes being made Header Footer Print Lock Lock the current settings of the Header Footer Print option to prevent changes being made ...

Page 34: ...ber of remaining pages you are allowed to print by clicking the Check Print Status The Authentication result dialog will appear When you use the machine through a network you can make the Authentication result dialog appear each time you print by checking the Show print status before printing Other Print Options 2 You can set the following in Printer Function Macro For DCP 7070DW and MFC 7860DW De...

Page 35: ...k setting Note This operation will increase the temperature of the machine s fusing process Ghost Reduction Setting If you are using the machine in a high humidity environment this setting may reduce ghosting on the paper Do not use this setting if the humidity is below 30 or ghosting may increase Note This feature may not reduce ghosting for all types of paper Before you buy a lot of paper test a...

Page 36: ...esired profile and click OK to select the preset print settings Edit a profile 2 You can edit and save a new print profile Restore default profiles 3 Click to restore all the default print profiles Always show Print Profiles tab first 4 When you want to always show the Print Profiles tab first select this check box 1 4 3 2 ...

Page 37: ...asic tab on page 16 and Advanced tab on page 21 b Click the Print Profiles tab c Click the Edit a profile button d Choose the icon from the drop down list 1 and enter a profile name 2 e Choose the print profile you want to overwrite and click OK Note You can overwrite the preset print profiles 2 1 ...

Page 38: ...Center http solutions brother com is a website offering information about your Brother product including FAQs Frequently Asked Questions User s Guides driver updates and tips for using your machine Original Supplies Website 2 You can visit our website for original genuine Brother supplies by clicking this button 1 2 3 4 7 5 6 ...

Page 39: ...rint Settings 4 This will print the pages that show how the internal settings of the machine have been configured Check Setting 5 You can check the current driver settings About 6 This will list the printer driver files and version information Print Fonts 7 For DCP 7070DW and MFC 7860DW This will print pages showing all the internal fonts of the machine ...

Page 40: ...r size defined for each paper tray Paper Size This setting allows you to define which paper size is used for the tray and manual feed slot Highlight the paper source you want to define and then choose the paper size from the drop down list Click Update to apply the setting to the tray Default Source This setting allows you to choose the default paper source that your document will be printed from ...

Page 41: ...mber If it fails to receive the information the screen will display Note The Auto Detect function is not available under the following machine conditions The machine s power switch is Off The machine is in an error mode The machine is in a network shared environment The cable is not connected to the machine correctly ...

Page 42: ...ny errors that may happen with the machine when printing If you would like to turn the status monitor on follow these steps Click the Start button All Programs 1 Brother MFC XXXX where XXXX is your model name and then Status Monitor 1 Programs for Windows 2000 users ...

Page 43: ...nces dialog box by clicking Printing Preferences in the General tab of the Brother MFC XXXX BR Script3 Properties dialog box Layout tab You can change the layout setting by choosing the settings for Orientation Print on Both Sides Duplex Page Order and Pages Per Sheet Orientation Orientation selects the position of how your document will be printed Portrait Landscape or Rotated Landscape Print on ...

Page 44: ...ed on one sheet of paper Also you can print a document in the booklet style automatically when you choose Booklet Paper Quality tab Choose the Paper Source Paper Source You can choose Automatically Select Tray1 or Manual Feed Automatically Select This setting will automatically pull paper from any paper source that has a paper size defined in the printer driver that matches your document Tray1 Thi...

Page 45: ...Font settings 2 Print Quality You can choose the following print quality settings HQ 1200 600 dpi 300 dpi Scaling Specifies whether to reduce or enlarge documents and by what percentage TrueType Font Specifies the TrueType font options Click Substitute with Device Font the default to use equivalent printer fonts for printing documents that contain TrueType fonts This will permit faster printing ho...

Page 46: ...sword using the control panel of the machine to print them The secured document must have a Password and Job Name Password Choose the password for your secured document that you send to the machine from the drop down box Job Name Choose the Job name from the drop down list for your secured document Toner Save You can conserve toner use with this feature When you set Toner Save to On print appears ...

Page 47: ...ing the toner fixing on paper may be improved If this selection does not provide enough improvement change the printer driver setting in Media Type to a thick setting Note This operation will increase the temperature of the machine s fusing process Ghost Reduction Setting If you are using the machine in a high humidity environment this setting may reduce ghosting on the paper Do not use this setti...

Page 48: ...Status Monitor on startup during installation you will find the button or Status Monitor icon on the taskbar To show the Status Monitor icon on your taskbar click the button The Status Monitor icon will appear in the small window Then drag the icon to the taskbar There is also a link to the Troubleshooting and Brother Original Supplies website Click the Visit the Original Supplies website button f...

Page 49: ...olour depending on the machine s status A green icon indicates the normal stand by condition A yellow icon indicates a warning A red icon indicates a printing error has occurred There are two locations where you can display the Status Monitor on your PC in the tasktray or on the desktop ...

Page 50: ...driver 3 The Brother MFL Pro Suite software includes a TWAIN compliant scanner driver TWAIN drivers meet the standard universal protocol for communicating between scanners and applications This means that you can not only scan images directly into the PaperPort 12SE viewer that Brother included with your machine but you can also scan images directly into hundreds of other software applications tha...

Page 51: ...g settings if needed in the Scanner Setup dialog box Scan Image Type 1 Resolution 2 Scan Type 3 Reduce Noise 4 Brightness 5 Contrast 6 Document Size 7 i Click Start When scanning is finished click Cancel to return to the PaperPort 12SE window Note After you select a document size you can adjust the scanning area further by clicking the left mouse button and dragging it This is required when you wa...

Page 52: ...e preview click the Start button in the Scanner Setup dialog box to scan the image a Follow the steps from a to g of Scanning a document into the PC on page 42 b Choose the settings for Scan Image Type Resolution Scan Type Brightness Contrast and Document Size as needed c Click PreScan The whole image is scanned into the PC and appears in the Scanning Area 1 of the Scanner Setup dialog box 1 ...

Page 53: ...d then use the icon to restore the image to its original size e Load your document again Note Skip this step if you loaded the document on the scanner glass in step a f Click Start This time only the chosen area of the document appears in the PaperPort 12SE window or your application window g In the PaperPort 12SE window use the options available to refine the image 1 ...

Page 54: ... simulated grey images without using true grey dots Black dots are put in a specific pattern to give the appearance of grey True Grey Use for photographic images or graphics This mode is more exact because it uses up to 256 shades of grey Scan Image Type Resolution Scan Type Photo Use for scanning photo images 300 x 300 dpi 24bit Colour Web Use for attaching the scanned image to web pages 100 x 10...

Page 55: ... level If the scanned image is too light set a lower Brightness level and scan the document again If the image is too dark set a higher Brightness level and scan the document again Note The Brightness setting is not available when 256 Colour is chosen Contrast 3 You can increase or decrease the Contrast level by moving the slider to the left or right An increase emphasizes dark and light areas of ...

Page 56: ... Postcard 1 100 x 148 mm 3 9 x 5 8 in Postcard 2 Double 148 x 200 mm 5 8 x 7 9 in Custom If you choose Custom as the size the Custom Document Size dialog box appears Enter the Custom Document Size Name Width and Height for the document You can choose mm or inch as the unit for Width and Height Note You can see the actual paper size you chose on the screen Width shows the width of scanning area Hei...

Page 57: ...to use the scanner glass See Pre Scanning and cropping a portion using the scanner glass on page 51 a Load your document b Start the ScanSoft PaperPort 12SE software that was installed during the MFL Pro Suite installation to scan a document Note The instructions for scanning in this Guide are for when you use ScanSoft PaperPort 12SE The scanning steps may vary when using other software applicatio...

Page 58: ... the quality of the scanned picture 3 You can choose Brightness Contrast Resolution DPI and Picture type from Advanced Properties Click OK after you choose a setting Note The scanner resolution can be set as high as 1200 dpi For resolutions greater than 1200 dpi use the Scanner Utility See Scanner Utility on page 53 m Click the Scan button in the Scan dialog box The machine starts scanning the doc...

Page 59: ...ew click the Scan button in the Scan dialog box to scan the image a Follow the steps from a to g of Scanning a document into the PC on page 49 b Choose Flatbed in the Paper source drop down list 1 Paper source 1 Picture type 2 Adjust the quality of the scanned picture 3 Scanning area 4 c Choose the picture type 2 d Click Preview The whole image is scanned into the PC and appears in the scanning ar...

Page 60: ...ality of the scanned picture 3 You can choose Brightness Contrast Resolution DPI and Picture type from Advanced Properties Click OK after you choose a setting g Click the Scan button in the Scan dialog box The machine starts scanning the document This time only the chosen area of the document appears in the PaperPort 12SE window or your application window ...

Page 61: ...gs to take effect Running the utility You can run the utility by choosing the Scanner Utility located in the Start All Programs Brother MFC XXXX where XXXX is your model name Scanner Settings Scanner Utility Note If you scan the document at a resolution greater than 1200 dpi the file size may be very large Make sure that you have enough memory and hard disk space for the size of the file you are t...

Page 62: ...or users who have administrator rights Click Allow Windows 7 For users who have administrator rights Click Yes Windows Vista For users who do not have administrator rights Enter the administrator password and click OK Windows 7 For users who do not have administrator rights Enter the administrator password and click Yes ...

Page 63: ...r the scanner glass If you want to scan and then crop a portion of a page after pre scanning the document you need to use the scanner glass See Pre Scanning and cropping a portion using the scanner glass on page 57 a Load your document b Open your software application to scan the document c Do one of the following Windows Photo Gallery Click File then Import from Camera or Scanner Windows Fax and ...

Page 64: ...ngs if needed in the Scanner dialog box Profile 1 Source 2 Paper size 3 Color format 4 File type 5 Resolution DPI 6 Brightness 7 Contrast 8 g Click the Scan button in the Scan dialog box The machine starts scanning the document 1 2 3 4 5 6 7 8 ...

Page 65: ...scan the image a Follow the steps from a to e of Scanning a document into the PC on page 55 b Put the document face down on the scanner glass c Choose Flatbed in the Source drop down list Adjust the following settings if needed in the Scanner dialog box Profile 1 Source 2 Color format 3 File type 4 Resolution DPI 5 Brightness 6 Contrast 7 Scanning area 8 d Click Preview The whole image is scanned ...

Page 66: ...the left mouse button and drag it over the portion you want to scan f Click the Scan button in the Scan dialog box The machine starts scanning the document This time only the chosen area of the document appears in your application window ...

Page 67: ... 12SE Getting Started Guide choose the Help ribbon and click Getting Started Guide When you install MFL Pro Suite ScanSoft PaperPort 12SE for Brother is installed automatically You can access ScanSoft PaperPort 12SE through the ScanSoft PaperPort SE program group located in Start All Programs Nuance PaperPort 12 on your PC Viewing items 3 ScanSoft PaperPort 12SE gives several ways to view items De...

Page 68: ...n be nested that is stored in other folders When you double click a folder its contents both PaperPort 12SE MAX files and non PaperPort 12SE files appear in Desktop You can also use Windows Explorer to manage the folders and items shown in Desktop Quick links to other applications 3 ScanSoft PaperPort 12SE automatically recognizes many other applications on your PC and creates a working link to th...

Page 69: ... can use your own OCR application Importing items from other applications 3 As well as scanning items you can bring items into PaperPort 12SE in a variety of ways and convert them to PaperPort 12SE MAX files in several different ways Print to the Desktop from another application such as Microsoft Word Import files saved in other file formats such as Windows Bitmap BMP or Tagged Image File Format T...

Page 70: ...ol Panel Add or Remove Programs and click the Change or Remove Programs icon b Choose Nuance PaperPort 12 from the list and click Change or Remove Windows Vista and Windows 7 3 a Click the button Control Panel Programs and Programs and Features b Choose Nuance PaperPort 12 from the list and click Uninstall ...

Page 71: ...e Home Mode gives you easy access to your machine s main functions See Using ControlCenter4 in Home Mode on page 64 Advanced Mode The Advanced Mode gives you more control over the details of your machine s functions You can add up to three customized tabs in your original settings See Using ControlCenter4 in Advanced Mode on page 78 Changing the user interface 4 a Click Configuration and then sele...

Page 72: ...f your choice 2 Access the PC FAX applications available for your device 3 Access the settings available to configure your device 4 Link to Brother Solutions Center Brother CreativeCenter and the Help file 5 You can select which machine ControlCenter4 will connect with from the Model drop down list 6 You can change the user interface and ControlCenter4 preferences 7 Access the Help file 8 Access S...

Page 73: ...nly on page 71 See Sending a scanned image on page 72 See Sending an image file from your computer on page 72 See Viewing and printing received PC FAX data on page 73 Device Settings See Device Settings tab on page 74 See Configuring Remote Setup on page 74 See Accessing Quick Dial on page 75 See Configuring Scan button settings on page 75 See Launching the BRAdmin utility on page 76 Support See S...

Page 74: ...n with an Application Send E mail and OCR This section briefly introduces the Scan tab function For more details of each function click Help 1 PC Scan setting area 2 Image viewer 3 Save button 4 Print button 5 Open with an Application button 6 Send E mail button 7 OCR button ...

Page 75: ...e Network Graphics png PDF pdf Secure PDF pdf XML Paper Specification xps Note The XML Paper Specification is available for Windows Vista Windows 7 or when using applications which support XML Paper Specification files If you set the file type to TIFF or TIFF Multi Page you can choose Uncompressed or Compressed Secure PDF is available for the Save and Send E mail selections ...

Page 76: ...n c Confirm and edit if necessary the scanned image in the image viewer d Click Save e The Save dialog will appear Select your Destination Folder and other settings Click OK f The image will be saved in your chosen folder Printing the scanned image 4 You can scan a page on the machine and print copies using any of the features of ControlCenter4 supported by your Brother machine s printer driver a ...

Page 77: ...ion from the drop down list and click OK g The image will appear in the application you have chosen Attaching the scanned data to E mail 4 The Send E mail button lets you scan a document to your default E mail application so you can send the scanned job as an attachment a Select the Scan tab b Configure the settings in the PC Scan setting area c Click the Scan button d Confirm and edit if necessar...

Page 78: ...favourite word processing software a Select the Scan tab b Configure the settings in the PC Scan setting area c Click the Scan button d Confirm and edit if necessary the scanned image in the image viewer e Click OCR f Configure the OCR settings and click OK g Your default word processing application will open and display the converted text data ...

Page 79: ...es the PC FAX tab function For more details of each function click Help Note The PC FAX software can only send Black White fax documents in A4 size 1 Send Image File button 2 Send Scanned Image button 3 Received PC FAX button 4 PC Scan setting area 5 Scan Image area 6 Send button ...

Page 80: ... the Send button e The PC FAX sending dialog will appear Enter a fax number and then click Start Sending a scanned image 4 The Send Scanned Image button lets you scan a page or document and automatically send the image as a fax from your computer using the Brother PC FAX software a Select the PC FAX tab b Click Send Scanned Image c Configure the settings in the PC Scan setting area d Click the Sca...

Page 81: ...from the control panel menu of the Brother machine See Enabling PC FAX Receiving software on your machine on page 111 a Select the PC FAX tab b Click Received PC FAX c The PC FAX receiving function activates and starts to receive fax data from your machine The received data will appear To view the data click View d If you want to print the received data select the data and then click Print e Confi...

Page 82: ... 2 Quick Dial button 3 Device Scan Settings button 4 BRAdmin button Configuring Remote Setup 4 The Remote Setup button lets you open the Remote Setup Program window to configure most machine and network setting menus a Select the Device Settings tab b Click Remote Setup c The Remote Setup Program window will appear For Remote Setup configuration see Remote Setup on page 93 ...

Page 83: ...ings tab b Click Quick Dial c The Address Book window will appear For Address Book configuration see Remote Setup MFC models only on page 93 Configuring Scan button settings 4 The Device Scan Settings button lets you configure your machine s Scan key settings a Select the Device Settings tab b Click Device Scan Settings c The Device Scan Settings dialog will appear You can change settings of each ...

Page 84: ...ew the status and configure basic network settings such as the IP address To install BRAdmin Light from the installation CD ROM see the Network User s Guide If you require more advanced machine management use the latest version of BRAdmin Professional 3 utility that is available as a download from http solutions brother com a Select the Device Settings tab b Click BRAdmin The BRAdmin Light or BRAd...

Page 85: ...utton lets you open the Brother Solutions Center website offering information about your Brother product including FAQs Frequently Asked Questions User s Guides driver updates and tips for using your machine a Select the Support tab b Click Brother Solutions Center c The Brother Solutions Center website will be shown in your web browser Accessing the Brother CreativeCenter 4 The Brother CreativeCe...

Page 86: ... PC FAX applications available for your device 4 Access the settings available to configure your device 5 Link to Brother Solutions Center Brother CreativeCenter and the Help file 6 You can configure your original settings tab by right clicking the tab area 7 You can select which machine ControlCenter4 will connect with from the Model drop down list 8 You can open the configuration window for each...

Page 87: ...ee Sending an image file from your computer on page 85 See Sending a scanned image on page 85 See Viewing and printing received PC FAX data on page 86 Device Settings See Device Settings tab on page 87 See Configuring Remote Setup on page 87 See Accessing Quick Dial on page 87 See Configuring Scan button settings on page 88 See Launching the BRAdmin utility on page 89 Support See Support tab on pa...

Page 88: ...ck Help 1 PC Scan setting area 2 Image button 3 OCR button 4 E mail button 5 File button Note You can change the default settings of each button by right clicking the appropriate button or clicking Configuration When the configuration dialog appears you can change the settings and then click OK To preview and configure the scanned image check Pre Scan on configuration dialog ...

Page 89: ...ect 8 wpd Word Perfect 9 10 wpd Microsoft Excel 97 xls Microsoft Excel 2003 XP xls Note The XML Paper Specification is available for Windows Vista Windows 7 or when using applications which support XML Paper Specification files If you set the file type to TIFF or TIFF Multi Page you can choose Uncompressed or Compressed Secure PDF is available for Scan to Image Scan to E mail and Scan to File Docu...

Page 90: ...ng software a Select the Scan tab b If you want to change the scan settings right click the OCR button and then change settings If you want to preview and configure the scanned image check Pre Scan Click OK c Click OCR d Your default word processing application will open and display the converted text data Attaching the scanned data to E mail 4 The E mail button lets you scan a document to your de...

Page 91: ...one of the file types shown in the file attachment list a Select the Scan tab b If you want to change the scan settings right click the File button and then change settings If you want to preview and configure the scanned image check Pre Scan Click OK c Click File d The image will be saved in the folder you have chosen ...

Page 92: ...machine s printer driver a Select the PC Copy tab b If you want to change the scan settings right click the button you want to change and then change the settings If you want to preview and configure the scanned image check Pre Scan Click OK c Click Monochrome Copy 2 in 1 Copy or 4 in 1 Copy You can customize each button with your original settings d The scanned image will be printed ...

Page 93: ...lder where the image you want to send is located Then select the file you want to send d Click the Send button e The PC FAX sending dialog will appear Enter a fax number and then click Start Sending a scanned image 4 The Send Scanned Image button lets you scan a page or document and automatically send the image as a fax from your computer using the Brother PC FAX software a Select the PC FAX tab b...

Page 94: ...from the control panel menu of the Brother machine See Enabling PC FAX Receiving software on your machine on page 111 a Select the PC FAX tab b Click Received PC FAX c The PC FAX receiving function activates and starts to receive fax data from your machine The received data will appear To view the data click View d If you want to print the received data select the data and then click Print e Confi...

Page 95: ...elect the Device Settings tab b Click Remote Setup c The Remote Setup Program window will appear For Remote Setup configuration see Remote Setup on page 93 Accessing Quick Dial 4 The Quick Dial button lets you open the Address Book window in the Remote Setup Program You can then easily register or change the Quick Dial numbers from your PC a Select the Device Settings tab b Click Quick Dial c The ...

Page 96: ... The Device Scan Settings button lets you configure your machine s SCAN key settings a Select the Device Settings tab b Click Device Scan Settings c The Device Scan Settings dialog will appear You can change settings of each Scan button function d Click OK ...

Page 97: ...view the status and configure basic network settings such as the IP address To install BRAdmin Light from the installation CD ROM see Network User s Guide If you require more advanced machine management use the latest version of BRAdmin Professional 3 utility that is available as a download from http solutions brother com a Select the Device Settings tab b Click BRAdmin The BRAdmin Light or BRAdmi...

Page 98: ...utton lets you open the Brother Solutions Center website offering information about your Brother product including FAQs Frequently Asked Questions User s Guides driver updates and tips for using your machine a Select the Support tab b Click Brother Solutions Center c The Brother Solutions Center website will be shown in your web browser Accessing the Brother CreativeCenter 4 The Brother CreativeCe...

Page 99: ...ly introduces adding a Custom tab For more details click Help Creating a Custom tab 4 You can create up to three customized tabs including up to five customized buttons with your original settings a Click Configuration and then select Create custom tab ...

Page 100: ...lect a button you want to create from the menu The settings dialog will appear b Enter the button name and change the settings if necessary Click OK The setting options vary depending on the created button Note You can change or remove the created tab button or settings Click Configuration and follow the menu ...

Page 101: ...Brother MFC XXXX or MFC XXXX LAN and Remote Setup Note If your machine is connected via a Network you have to enter your password The default password is access You can use BRAdmin Light or Web Based Management to change this password See the Network User s Guide for details OK Lets you start uploading data to the machine and exit the Remote Setup application If an error message is displayed enter...

Page 102: ...ck Print Export Lets you save the current configuration settings to a file Import Lets you read the settings from a file Note You can use the Export button to save Quick Dial or all your settings for your machine If your PC is protected by a firewall and is unable to use Remote Setup you may need to configure the firewall settings to allow communication through port number 137 See Firewall setting...

Page 103: ...updates on the Brother PC FAX feature visit http solutions brother com Note The PC FAX software can only send Black White fax documents in A4 size Setting up user information 6 Note You can access User Information from the FAX Sending dialog box by clicking the icon See Sending a file as a PC FAX using the Facsimile style user interface on page 98 a Click the Start button All Programs Brother MFC ...

Page 104: ...an outside line in your office For PC Fax send this number will be applied and Dial Prefix settings in the function menu will be ignored Include header To add the header information you entered in the User Information tab to the top of your sent faxes check the Include header box See Setting up user information on page 95 Network PC FAX For MFC 7360N MFC 7460DN and MFC 7860DW Check Enable when sen...

Page 105: ...user interface from two choices Simple style or Facsimile style Simple style 6 Facsimile style 6 Setting up a cover page 6 From the PC FAX dialog box click the icon to access the Brother PC FAX Cover Page Setup screen The Brother PC FAX Cover Page Setup dialog box appears ...

Page 106: ... Enter the comment you want to add to the cover page Form Choose the cover page format you want to use Cover page title If you choose Custom you can put a bitmap file such as your company logo on the cover page Use the Browse button to choose the BMP file and then choose the alignment style Count cover page Check Count cover page to include the cover page in the page numbering Sending a file as a ...

Page 107: ...dial pad to enter the number Click any of the 10 Speed Dial buttons Click the Address Book button and then choose a member or group from the Address Book If you make a mistake click Clear to delete all the entries e To include a cover page click Cover Page On Note You can also click the cover page icon to create or edit a cover page f Click Start to send the fax Note If you want to cancel the fax ...

Page 108: ... interface appears Note If the Facsimile style user interface appears change the user interface selection setting See Sending setup on page 96 d Enter the fax number using any of the following methods Enter the fax number in the To field Click the To button and then choose destination fax numbers from the Address Book If you make a mistake click Clear to delete all the entries e To send a cover pa...

Page 109: ...Brother PC FAX Software MFC models only 101 6 f Click the send icon Note If you want to cancel the fax click the cancel icon ...

Page 110: ...Address Book Outlook Outlook Express Windows Mail Address or Windows Contacts Click the Browse button to choose the database file You can use the address book you have chosen in the Select Address Book pull down list by clicking the Address Book button in the FAX Sending dialog box Outlook Express Address Book 6 Note To use your Outlook Address Book you must select Microsoft Outlook 2000 2002 2003...

Page 111: ...he Brother Address Book dialog box appears Setting up a member in the Address Book 6 In the Brother Address Book dialog box you can add edit and delete members and groups a In the Address Book dialog box click the icon to add a member The Brother Address Book Member Setup dialog box appears b In the Member Setup dialog box enter the member s information Name is a required field Click OK to save th...

Page 112: ...style only tab To use this feature you must choose the Facsimile style user interface You can register a member or group on each of the ten Speed Dial buttons Registering an address in a Speed Dial button 6 a Click the Speed Dial button you want to program b Click the member or group you want to store on the Speed Dial button c Click Add ...

Page 113: ...ame PC FAX to several recipients at one time a In the Brother Address Book dialog box click the icon to create a Group The Brother Address Book Group Setup dialog box appears b Enter the name of the new group in the Group Name field c In the Available Names box choose each member to be included in the group and then click Add Members added to the group appear in the Group Members box d After all t...

Page 114: ... Data that can be used by the Remote Setup application of your machine See Remote Setup on page 93 If you are creating a vCard you must first click on the address book member you want to create the vCard for Exporting Address Book entries 6 Note If you are creating a vCard you must first choose the member If you choose vCard in step a Save as type will be vCard vcf a Do one of the following From t...

Page 115: ...Brother PC FAX Software MFC models only 107 6 d Click OK to save the data e Enter the name of the file and then click Save ...

Page 116: ...e Address Book click File Import then vCard and go to step e From the Address Book click File Import then Remote Setup Dial Data and go to step e b From the Available Items column choose the data fields you want to import and click Add Note From the Available Items list choose the fields in the same order they are listed in the import text file c Choose Tab or Comma based on the file format you ar...

Page 117: ...Brother PC FAX Software MFC models only 109 6 Note If you chose Text file in step a Files of type will be Text files txt csv ...

Page 118: ...s your faxes to your PC To enable the PC FAX Receive Software do the following Before you use the PC FAX Receive function you must choose PC FAX Receive from the menu on the machine Run the Brother PC FAX Receive software on your PC We recommend you select the Add to Startup folder check box so that the software automatically runs and can transfer any faxes on PC startup Note The PC FAX software c...

Page 119: ... Backup Print Off Press OK e Press Stop Exit Note If you choose Backup Print On the machine will print the fax so you will have a copy if there is a power failure before it is sent to the PC The fax messages are automatically erased from your machine s memory when they have been successfully printed and sent to your PC When Backup Print is off your fax messages are automatically erased from your m...

Page 120: ... FAX files are saved c In File Format choose tif or max as the received document format The default format is tif d To play wave files wav sound files when receiving a fax check Play wave file when receiving FAX and enter the path of the wave file e To automatically start the PC FAX receiving software when you start Windows check Add to Startup folder f If you want to use the PC FAX Receiving soft...

Page 121: ...below a In the PC Fax Rx Setup dialog box click the Network Settings button The Network Settings dialog box appears b You must specify the IP address or Node name of your machine Specify your machine by address Enter the IP address of the machine in IP Address Specify your machine by name Enter the machine node name in Node Name or click the Browse button and choose the correct Brother machine you...

Page 122: ...ved the icon will change to The icon will change to once the received fax has been viewed a Double click to run PaperPort b Open the Fax Received folder c Double click any new faxes to open and view them Note The subject of your unread PC message will be based on the date and time that the messages were received until you assign a file name For example Fax 2 20 2010 16 40 21 tif ...

Page 123: ...nufacturer UDP Port number information for Firewall configuration 1 Add Port number 137 if you still have trouble with your network connection after you added port 54925 and 54926 Port number 137 also supports printing and Remote Setup over the network Windows XP SP2 SP3 users 7 a Click the Start button Control Panel Network and Internet Connections and then Windows Firewall Make sure that Windows...

Page 124: ...mber for this service Enter 54925 5 Make sure UDP is selected 6 Click OK e Click the Add button f Add port 54926 for Network PC Fax by entering the information below 1 In Description of service Enter any description for example Brother PC Fax 2 In Name or IP address for example 192 168 0 12 of the computer hosting this service on your network Enter Localhost 3 In External Port number for this serv...

Page 125: ...lhost 3 In External Port number for this service Enter 137 4 In Internal Port number for this service Enter 137 5 Make sure UDP is selected 6 Click OK i Make sure that the new setting is added and is checked and then click OK Windows Vista users 7 a Click the button Control Panel Network and Internet Windows Firewall and click Change settings b When the User Account Control screen appears do the f...

Page 126: ... tab is set to On d Click the Exceptions tab e Click the Add port button f To add port 54925 for network scanning enter the information below 1 In Name Enter any description for example Brother Scanner 2 In Port number Enter 54925 3 Make sure UDP is selected Then click OK g Click the Add port button ...

Page 127: ... for example Brother PC Fax 2 In Port number Enter 54926 3 Make sure UDP is selected Then click OK i Make sure that the new setting is added and is checked and then click OK j If you still have trouble with your network connection such as Network Scanning or Printing check File and Printer Sharing box in the Exceptions tab and then click OK ...

Page 128: ...e button Control Panel System and Security and then Windows Firewall Make sure the Windows Firewall state is set to On b Click Advanced settings The Windows Firewall with Advanced Security window appears c Click Inbound Rules d Click New Rule e Choose Port and click Next ...

Page 129: ...rmation below For network scanning Choose UDP and enter 54925 in the Specific local ports Click Next For Network PC Fax Choose UDP and enter 54926 in the Specific local ports Click Next g Choose Allow the connection and click Next h Check the applicable items and click Next ...

Page 130: ...l settings For Network users 122 7 i Enter any description in Name for example Brother Scanner or Brother PC Fax and click Finish j Make sure that the new setting is added and is checked k Click Outbound Rules ...

Page 131: ...ew Rule m Choose Port and click Next n To add port enter the information below For network scanning Choose UDP and enter 54925 in the Specific remote ports Click Next For Network PC Fax Choose UDP and enter 54926 in the Specific remote ports Click Next ...

Page 132: ...7 o Choose Allow the connection and click Next p Check the applicable items and click Next q Enter any description in Name for example Brother Scanner or Brother PC Fax and click Finish r Make sure that the new setting is added and is checked ...

Page 133: ...Section III Apple Macintosh III Printing and Faxing 126 Scanning 155 ControlCenter2 171 Remote Setup 193 ...

Page 134: ... driver Macintosh 8 This machine supports Mac OS X 10 4 11 10 5 x 10 6 x Note The screens in this section are from Mac OS X 10 5 The screens on your Macintosh will vary depending on your operating system version Printing and Faxing 8 ...

Page 135: ...here is a paper jam see Error and maintenance messages in the Basic User s Guide If you have a print quality problem see Improving the print quality in the Basic User s Guide Automatic duplex printing Not available for DCP 7055 DCP 7057 MFC 7360 and MFC 7360N 8 Use A4 size paper when you use the automatic duplex printing function Make sure that the back cover is closed If paper is curled straighte...

Page 136: ...ses the computer printing operation and then continues printing when copying or fax receiving has finished Choosing page setup options 8 You can set the Paper Size Orientation and Scale a From an application such as Apple TextEdit click File then Page Setup Make sure Brother MFC XXXX where XXXX is your model name is chosen in the Format for pop up menu You can change the settings for Paper Size Or...

Page 137: ...Printing and Faxing 129 8 Mac OS X 10 5 x to 10 6 x For more page setup options click the disclosure triangle beside the Printer pop up menu ...

Page 138: ... Print dialog box Cover Page 8 You can make the following cover page settings Print Cover Page If you want to add a cover page to your document use this function Cover Page Type Choose a template for the cover page Billing Info If you want to add the billing information to the cover page enter text in the Billing Info box ...

Page 139: ...en you specify the pages per sheet you can also specify the direction of the layout Border If you want to add a border use this function Two Sided See Duplex Printing on page 136 Reverse Page Orientation Mac OS X 10 5 x to 10 6 x Check Reverse Page Orientation to reverse the data from up to down Flip horizontally Mac OS X 10 6 x Check Flip horizontally to print as a reflection flipped left to righ...

Page 140: ...ine you must enter the password using the control panel of the machine to print them To send a secured document a Check Secure Print b Enter your password user name and job name and click Print c You must print the secured document from the control panel of the machine See Secure Key For MFC 7460DN and MFC 7860DW on page 2 To delete a secured document You need to use the control panel of the machi...

Page 141: ...g in the Print Settings list Basic tab Media Type You can change the media type to one of the following Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Envelopes Env Thick Env Thin Recycled Paper Label Resolution You can choose the resolution as follows 300 dpi 600 dpi HQ 1200 ...

Page 142: ...elect Tray1 or Manual Reverse Print Mac OS X 10 4 11 Check Reverse Print to reverse the data from up to down Mac OS X 10 5 x to 10 6 x See Reverse Page Orientation in Layout Support You can visit the Brother Solutions Center http solutions brother com and our website for original genuine Brother supplies by clicking the Support button The Brother Solutions Center is a website offering information ...

Page 143: ...es you do not need to choose this setting We recommend that you change the printer driver setting in Media Type to a thin setting Note This operation will decrease the temperature of the machine s fusing process Improve Toner Fixing If you choose this setting the toner fixing on paper may be improved If this selection does not provide enough improvement change the printer driver setting in Media T...

Page 144: ...inting Not available for DCP 7055 DCP 7057 and MFC 7360N Select Layout Choose Long edge binding or Short edge binding in Two Sided Manual duplex Select Paper Handling Mac OS X 10 4 11 Choose Even numbered pages and print and then choose Odd numbered pages and print ...

Page 145: ...Printing and Faxing 137 8 Mac OS X 10 5 x to 10 6 x Choose Even Only and print and then choose Odd Only and print ...

Page 146: ... Utility from the Go menu choose Applications Utilities then choose the printer you want to remove and remove it by clicking the Delete button For Mac OS X 10 5 x to 10 6 x 8 a Log in as an Administrator b From the Apple menu choose System Preferences Click Print Fax then choose the printer you want to remove and remove it by clicking the button ...

Page 147: ...t support the PC Fax Sending If you want to setup the PS driver BR Script3 printer driver please go to the Brother Solutions Center at http solutions brother com and click Downloads on your model page to download the driver and visit FAQ s for installation instructions If you use a USB cable and Mac OS only one printer driver for a machine can be registered in the Printer Setup Utility Mac OS X 10...

Page 148: ...er Envelopes Env Thick Env Thin Recycled Paper Label Secure Print Secure Print allows you to secure documents that are password protected when they are sent to the machine Only the people who know the password will be able to print them Since the documents are secured at the machine you must enter the password using the control panel of the machine The secured document must have a Password and Job...

Page 149: ...u can conserve toner using this feature When you check Toner Save your prints appear lighter The default setting is Off Note We do not recommend Toner Save for printing photo or greyscale images Toner Save Mode is not available for HQ 1200 resolution Feature Sets Set 2 Halftone Screen Lock Stops other applications from modifying the Halftone settings The Default setting is on High Quality Image Pr...

Page 150: ...oved If this selection does not provide enough improvement change the printer driver setting in Media Type to a thick setting Note This operation will increase the temperature of the machine s fusing process Ghost Reduction Setting If you are using the machine in a high humidity environment this setting may reduce ghosting on the paper Do not use this setting if the humidity is below 30 or ghostin...

Page 151: ...ts General 1 Media Type You can change the media type to one of the following Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Envelopes Env Thick Env Thin Recycled Paper Label Resolution You can choose the resolution as follows 300 dpi 600 dpi HQ 1200 ...

Page 152: ... printing speed will be slower Improve Print Output This feature allows you to improve a print quality problem Reduce Paper Curl If you choose this setting the paper curl may be reduced If you are printing only a few pages you do not need to choose this setting We recommend that you change the printer driver setting in Media Type to a thin setting Note This operation will decrease the temperature ...

Page 153: ...er Do not use this setting if the humidity is below 30 or ghosting may increase Note This feature may not reduce ghosting for all types of paper Before you buy a lot of paper test a small quantity to make sure that the paper is suitable Density Adjustment Increase or decrease the print density Note The Density Adjustment is not available when you set the Resolution to HQ 1200 ...

Page 154: ...know the password will be able to print them Since the documents are secured at the machine you must enter the password using the control panel of the machine to print them If you want to create a secure print job click Secure Print and check the Secure Print box Enter a password in the Password box and click Print For more information about Secure Print See Secure Key on page 2 ...

Page 155: ...tility from the Go menu choose Applications Utilities then choose the machine b Click the Utility then Status Monitor will start up For Mac OS X 10 5 x a Run the System Preferences select Print Fax then choose the machine b Click the Open Print Queue then click Utility Status Monitor will start up For Mac OS X 10 6 x a Run the System Preferences select Print Fax then choose the machine b Click the...

Page 156: ...DEVICE SETTINGS tab of ControlCenter2 Quitting the window 8 Click Brother Status Monitor in the menu bar and then choose Quit Status Monitor from the pop up menu Web Based Management Network Connection Only 8 You can access the Web Based Management System by clicking the machine icon on the Status Monitor screen A standard Web Browser can be used to manage your machine using HTTP Hyper Text Transf...

Page 157: ...ication Note Fax documents will be sent in Black and White only a Create a document in a Macintosh application b From an application such as Apple TextEdit click File then Print Mac OS X 10 4 11 Mac OS X 10 5 x to 10 6 x For more page setup options click the disclosure triangle beside the Printer pop up menu ...

Page 158: ...Printing and Faxing 150 8 c Choose Send Fax from the pop up menu d Choose Facsimile from the Output pop up menu ...

Page 159: ...fax number in the Input Fax Number box and then click Print to send the fax Note If you want to send a fax to more than one number click Add after entering the first fax number The destination fax numbers will be listed in the dialog box ...

Page 160: ...ectronic business card from the Mac OS X Address Book application a Click Address Book b Drag a vCard from the Mac OS X Address Book application to the Destination Fax Numbers field Note If both work and home fax numbers are stored in the Mac OS X Address Book choose work Fax or home Fax from the Stored Fax Numbers pop up menu and then drag a vCard ...

Page 161: ...you are finished addressing your fax click Print Note The vCard used must contain a work Fax or home Fax number Using Mac OS X 10 5 x to 10 6 x Addresses panel 8 You can address a fax number using the Addresses button a Click Addresses ...

Page 162: ...Printing and Faxing 154 8 b Choose the fax number from the Addresses panel and then click To c When you are finished addressing your fax click Print ...

Page 163: ...ote If you want to scan from a machine on a network choose the networked machine in the Device Selector application located in Macintosh HD Library Printers Brother Utilities DeviceSelector or from the Model pop up menu of ControlCenter2 Run your Macintosh TWAIN compliant application The first time you use the Brother TWAIN driver set it as the default driver by choosing Select Source For each doc...

Page 164: ...ast c Click Start When scanning has finished the image appears in your graphics application Pre Scanning an image 9 The PreScan button is used to preview and also lets you crop any unwanted areas from the image When you are satisfied you are scanning the correct area click the Start button in the Scanner Setup dialog box to scan the image a Load your document b Click PreScan The whole image is sca...

Page 165: ...Settings in the Scanner window 9 Resolution 9 You can change the scanning resolution from the Resolution pop up menu Higher resolutions take more memory and transfer time but produce a finer scanned image The following table shows the resolutions you can choose and the available colours Resolution Black White Gray Error Diffusion 256 Color True Gray 24bit Color 100 x 100 dpi Yes Yes Yes 150 x 150 ...

Page 166: ...pearance True Gray Use for photographic images or graphics This mode is more exact because it uses up to 256 shades of grey 256 Color Uses up to 256 colours to scan the image 24bit Color Uses up to 16 8 million colours to scan the image Although using 24bit Color creates an image with the most accurate colour reproduction the image file size will be about three times larger than a file created usi...

Page 167: ...wn at the top left of the scanner glass as indicated by the document guidelines on the machine Photo Index Card Photo L Photo 2L Postcard 1 Postcard 2 Double Custom After you choose a custom size you can adjust the scanning area Click and hold the mouse button as you drag the mouse to crop the image Width Enter the custom width Height Enter the custom height Note User adjustable from 8 9 x 8 9 mm ...

Page 168: ...rease or decrease the contrast level by moving the slider to the left or right An increase emphasizes dark and light areas of the image while a decrease reveals more detail in grey areas You can also enter a value in the box to set the Contrast Note The Contrast setting is only available if you have set Scan Type to Gray Error Diffusion True Gray or 24bit Color Reduce Noise You can improve and enh...

Page 169: ...he ICA Scanner Driver is required The Brother CUPS Printer Driver for Mac OS X 10 6 x contains the ICA Scanner Driver To install the ICA Scanner Driver go to the downloads selection located on the main page for your model on the Brother Solutions Center http solutions brother com a Connect your Brother machine to the Macintosh using a USB cable Or connect your Brother machine to the same LAN if yo...

Page 170: ...achine and your Macintosh with a USB cable you will see the machine in the DEVICES area If connected via LAN you will see it in the SHARED area d Place your document in the ADF or on the scanner glass If you place the document in the ADF select Document Feeder for Mode and the size of your document for Scan Size ...

Page 171: ... one item and saved as one file When the Detect Separate Items box is checked the program will detect each image and save them as separate files If the program does not automatically crop the document as you want you can do it manually by dragging the mouse pointer over the portion you want to scan from the dialog box that can be accessed by clicking on Show Details e Select the destination folder...

Page 172: ...Size Select the paper size of the document being scanned from the Document Feeder or the scan area from the Flatbed Orientation or Rotation Angle Select the orientation of the document from the Document Feeder or the angle of the scan from the flatbed Scan To Choose the destination folder or destination application Name Enter the prefix text used for the name of the scanned image Format Select the...

Page 173: ...below a Connect your Brother machine to the Macintosh using a USB cable Or connect your Brother machine to the same LAN if you are using a network model where the Macintosh is connected b Select System Preferences from the Apple Menu c Click on the Print Fax icon d Select the machine from the list on the left side of the screen and click on Open Print Queue e Click on the Scanner icon ...

Page 174: ...CP 7055 DCP 7057 DCP 7060D and DCP 7070DW When the Detect Separate Items box is unchecked the document will be scanned as one item and saved as one file When the Detect Separate Items box is checked the program will detect each image and save them as separate files If the program does not automatically crop the document as you want you can do it manually by dragging the mouse pointer over the port...

Page 175: ...want to scan your document at Scan Size Select the paper size of the document being scanned from the Document Feeder or the scan area from the Flatbed Orientation or Rotation Angle Select the orientation of the document from the Document Feeder or the angle of the scan from the flatbed Scan To Choose the destination folder or destination application Name Enter the prefix text used for the name of ...

Page 176: ...9SEinstaller_BR_multilang dmg To install Presto PageManager see the Quick Setup Guide Note The complete NewSoft Presto PageManager 9 User s Guide can be viewed from the Help menu in NewSoft Presto PageManager 9 Features 9 OCR In one step you can scan an image recognize the text and edit it with a word processor Image Editing Enhance crop and rotate images or open them with an image editing program...

Page 177: ... For callers from within Germany this is not a toll free call Callers will be charged at Euro 0 59 per minute E mail Address de nsc newsoft eu com URL http de newsoft eu com UK Company name Avanquest UK Postal Address The Software Centre East Way Lee Mill Industrial Estate Plymouth Devon PL21 9GE Telephone 44 01752 201148 Fax 44 01752 894833 E mail Address uk nsc newsoft eu com URL http uk newsoft...

Page 178: ...d at Euro 0 80 per minute E mail Address it nsc newsoft eu com URL http it newsoft eu com Spain Company name 5CA Telephone 0807505598 For callers from within Spain only this is not a toll free call Callers will be charged at Euro 0 94 per minute E mail Address sp nsc newsoft eu com Other countries E mail Address tech newsoft eu com English ...

Page 179: ...operations a Scan directly to a file E mail word processor or graphics application of your choice 1 b Custom Scan buttons let you configure a button to meet your own application needs 2 c Access the Copy features available via your Macintosh and access the PC FAX applications available for your device 3 d Access the settings available to configure your device 4 e You can choose which machine Contr...

Page 180: ...our Macintosh do the following a Click the ControlCenter2 icon in the menu bar and choose Preferences The ControlCenter2 preference window appears b Uncheck Start ControlCenter on computer startup c Click OK to close the window Note The ControlCenter2 application icon is in Macintosh HD Library Printers Brother Utilities ControlCenter ...

Page 181: ...soft com tw download brother PM9SEinstaller_BR_multilang dmg E mail Default your default E mail software Lets you scan a page or document directly into an E mail application as a standard attachment You can choose the file type and resolution for the attachment File Lets you scan directly to a disk file You can change the file type and destination folder as needed ControlCenter2 gives you the abil...

Page 182: ...ulti Page tif Portable Network Graphics png PDF pdf Secure PDF pdf For OCR scan Text txt Rich Text Format rtf HTML htm Excel 97 xls Note If you set the file type to TIFF or TIFF Multi Page you can choose Uncompressed or Compressed Secure PDF is available for Scan to Image Scan to E mail and Scan to File Document Size 10 You can choose the document size from the pull down list If you choose a 1 to ...

Page 183: ... scan and then crop a portion of a page after pre scanning the document check the Show Scanner Interface box Change the other settings if needed To change the destination application choose the destination application from the Target Application pop up menu You can add an application to the list by clicking the Add button Enter the Application Name up to 30 characters and choose your preferred app...

Page 184: ...or Scan to E mail and Scan to OCR The window may vary depending on the function If you choose Secure PDF from the File Type list the Set PDF Password dialog box appears Enter your password in the Password and Re type Password box and then click OK Note Secure PDF is also available for Scan to E mail and Scan to File Secure PDF is available for Mac OS X 10 4 x or greater ...

Page 185: ...ge the word processing application choose the destination word processing application from the Target Application pop up menu You can add an application to the list by clicking the Add button To delete an application click the Delete button If you want to scan and then crop a portion of a page after pre scanning the document check the Show Scanner Interface box Note The Scan to OCR function is ava...

Page 186: ... your preferred E mail application from the E mail Application pop up menu You can add an application to the lists by clicking the Add button 1 To delete an application click the Delete button 1 When you first start ControlCenter2 a default list of compatible E mail applications will appear in the pop up menu If you are having trouble using a custom application with ControlCenter2 you should choos...

Page 187: ...x File name will be the file name you registered current date and sequential number Choose the file type for the saved image from the File Type pop up menu You can save the file to the default folder or choose your preferred folder by clicking the Browse button To show where the scanned image is saved when scanning is finished check Show Folder box To specify the destination of the scanned image e...

Page 188: ...sh as a destination Scan to OCR Converts scanned documents into editable text files You can choose the destination application for the editable text You must install Presto PageManager for this feature Presto PageManager is available as a download from http nj newsoft com tw download brother PM9SEinstaller_BR_multilang dmg Scan to E mail Attaches the scanned images to an E mail message You can als...

Page 189: ...ch Text Format rtf HTML htm Excel 97 xls Note If you set the file type to TIFF or TIFF Multi Page you can choose Uncompressed or Compressed Secure PDF is available for Scan to Image Scan to E mail and Scan to File Document Size 10 You can choose the document size from the pull down list If you choose a 1 to 2 document size such as 1 to 2 A4 the scanned image will be divided into two A5 size docume...

Page 190: ...me in Name for Custom up to 30 characters to create the button name Choose the type of scan from the Scan Action field Settings tab Choose the Target Application File Type Resolution Scan Type Document Size Show Scanner Interface Brightness and Contrast settings ...

Page 191: ...ControlCenter2 183 10 Scan to OCR 10 General tab Enter a name in Name for Custom up to 30 characters to create the button name Choose the type of scan from the Scan Action field ...

Page 192: ...ware OCR Language Resolution Scan Type Document Size Show Scanner Interface Brightness and Contrast settings Note The Scan to OCR function is available for English French German Dutch Italian Spanish Portuguese Danish Swedish Japanese Korean Traditional Chinese and Simplified Chinese ...

Page 193: ...ame in Name for Custom up to 30 characters to create the button name Choose the type of scan from the Scan Action field Settings tab Choose the E mail Application File Type Resolution Scan Type Document Size Show Scanner Interface Brightness and Contrast settings ...

Page 194: ...the file to the default folder or choose your preferred folder by clicking the Browse button Choose the Resolution Scan Type Document Size Show Scanner Interface Brightness and Contrast settings and enter the file name if you want to change it If you want to specify the destination of the scanned image check Show Save As Window If you want to scan and then crop a portion of a page after pre scanni...

Page 195: ...ControlCenter2 187 10 ...

Page 196: ...You can configure your preferred settings on up to four buttons The Copy1 Copy4 buttons can be customized to let you use advanced copy and fax functions such as N in 1 printing To use the Copy buttons configure the printer driver by clicking the button while holding down the control key Enter a name in Name for Copy up to 30 characters Choose the Copy Ratio Resolution Scan Type Document Size Show ...

Page 197: ... Sending a fax MFC models only on page 149 Mac OS X 10 5 x to 10 6 x For more options click the disclosure triangle beside the Printer pop up menu To copy click the Print button To fax click the disclosure triangle beside the Printer pop up menu and then choose Send Fax from the pop up menu See Sending a fax MFC models only on page 149 ...

Page 198: ...e settings Remote Setup MFC models only Lets you open the Remote Setup Program See Remote Setup on page 193 Quick Dial MFC models only Lets you open the Set Quick Dial window of Remote Setup See Remote Setup on page 193 Status Monitor Allows you to open the Status Monitor Utility ...

Page 199: ...trolCenter2 191 10 Remote Setup MFC models only 10 The Remote Setup button lets you open the Remote Setup Program window to configure the machine setting menus Note For details see Remote Setup on page 193 ...

Page 200: ...indow in the Remote Setup Program so you can easily register or change the Quick Dial numbers on your Macintosh Status Monitor 10 The Status Monitor button allows you to monitor the status of one devices allowing you to get immediate notification of errors such as a paper jam See Status Monitor on page 147 ...

Page 201: ...change the settings you can upload them directly to the machine Note The Remote Setup application icon is in Macintosh HD Library Printers Brother Utilities OK Lets you start uploading data to the machine and exit the Remote Setup application If an error message is displayed enter the correct data again and then click OK Cancel Lets you exit the Remote Setup application without uploading data to t...

Page 202: ...ad the setting from a file Note You can use the Export and Import buttons to save Quick Dial or all your settings for your machine If you need to change the machine that was registered to your Macintosh during the installation of MFL Pro Suite see the Quick Setup Guide or if the network environment was changed you need to specify the new machine Open the Device Selector and choose the new machine ...

Page 203: ...Section IV Using The Scan key IV Scanning For USB cable users 196 Network Scanning 201 ...

Page 204: ...ncluded CD ROM then the correct drivers and ControlCenter4 or ControlCenter2 are installed Scanning by SCAN follows the configuration on the Device Scan Settings screen of ControlCenter4 or Device Button tab of ControlCenter2 For Windows see Configuring Scan button settings on page 75 for Home Mode or Configuring Scan button settings on page 88 for Advanced Mode For Macintosh see SCAN on page 173 ...

Page 205: ...ntrolCenter4 or Device Button tab of the ControlCenter2 configuration screen If you want to change between colour and black and white scanning choose colour or black and white in the scan type option on the Device Scan Settings screen of ControlCenter4 or Device Button tab of the ControlCenter2 configuration screen For Windows see Configuring Scan button settings on page 75 for Home Mode or Config...

Page 206: ...configuration screen If you want to change between colour and black and white scanning choose colour or black and white in the scan type option on the Device Scan Settings screen of ControlCenter4 or Device Button tab of the ControlCenter2 configuration screen For Windows see Configuring Scan button settings on page 75 for Home Mode or Configuring Scan button settings on page 88 for Advanced Mode ...

Page 207: ... of the ControlCenter2 configuration screen Windows If you want to change between colour or black and white scanning choose colour or black and white in the scan type option on the Device Scan Settings screen of ControlCenter4 See Configuring Scan button settings on page 75 for Home Mode or Configuring Scan button settings on page 88 for Advanced Mode ScanSoft PaperPort must be installed on your P...

Page 208: ...between colour and black and white scanning choose colour or black and white in the scan type option on the Device Scan Settings screen of ControlCenter4 or Device Button tab of the ControlCenter2 configuration screen For Windows see Configuring Scan button settings on page 75 for Home Mode or Configuring Scan button settings on page 88 for Advanced Mode For Macintosh see SCAN on page 173 If you w...

Page 209: ... will not be shown on the LCD For Windows If your PC is protected by a firewall and is unable to network scan you may need to configure the firewall settings to allow communication through port number 54925 and 137 See Before using the Brother software on page 115 Before using Network Scanning 13 Network licence Windows 13 This product includes a PC licence for up to 5 Users This licence supports ...

Page 210: ... Control Panel Printers and Other Hardware then Scanners and Cameras or Control Panel Scanners and Cameras Windows Vista Click the button Control Panel Hardware and Sound then Scanners and Cameras Windows 7 Click the button All Programs Brother MFC XXXX LAN Scanner Settings then Scanners and Cameras b Do one of the following Windows 2000 Select your Brother machine from the list and click Properti...

Page 211: ...ights Click Continue Windows 7 For users who have administrator rights Click Yes Windows Vista For users who do not have administrator rights Enter the administrator password and click OK Windows 7 For users who do not have administrator rights Enter the administrator password and click Yes c Click the Network Setting tab and choose the appropriate connection method ...

Page 212: ... enter your PC name in the Display Name Max 15 characters field The machine s LCD displays the name you enter The default setting is your PC name You can enter any name that you like Max 15 characters e If you want to avoid receiving unwanted documents enter a 4 digit PIN number in the Pin number and Retype Pin number field To send data to a PC protected by a PIN number the LCD prompts you to ente...

Page 213: ...trolCenter2 For more information see Using ControlCenter2 on page 171 b Specify your machine by IP address or mDNS service Name To change the IP address enter the new IP address You can also choose a machine from the list of the available machines Click Browse to show the list c Click OK Note To use Scan To button features on the machine click the check box for Register your computer with the Scan...

Page 214: ...For details about how to configure the scan settings of ControlCenter4 or ControlCenter2 buttons and to launch the application of your choice using SCAN see ControlCenter4 on page 63 or ControlCenter2 on page 171 Scan to E mail 13 When you choose Scan to E mail PC your document will be scanned and sent directly to the computer you designated on your network ControlCenter4 or ControlCenter2 will ac...

Page 215: ...ault file size choose your preferred size by moving the scroll bar on the Device Scan Settings screen of ControlCenter4 or Device Button tab of the ControlCenter2 configuration screen Scan to E mail E mail Server For MFC 7460DN and MFC 7860DW 13 MFC 7460DN and MFC 7860DW can be assigned an E mail address allowing you to send receive or forward documents over a Local Area Network or the Internet to...

Page 216: ...he machine starts the scanning process Note Scan type depends on the settings of the Device Scan Settings screen of ControlCenter4 or Device Button tab of the ControlCenter2 configuration screen If you want to change between colour and black and white scanning choose colour or black and white in the scan type option on the Device Scan Settings screen of ControlCenter4 or Device Button tab of the C...

Page 217: ...e depends on the settings of the Device Scan Settings screen of ControlCenter4 or Device Button tab of the ControlCenter2 configuration screen Windows If you want to change between colour and black and white scanning choose colour or black and white in the scan type option on the Device Scan Settings screen of ControlCenter4 See Configuring Scan button settings on page 75 for Home Mode or Configur...

Page 218: ...rol panel Press OK f Press Start The machine starts the scanning process Note Scan type depends on the settings of the Device Scan Settings screen of ControlCenter4 or Device Button tab of the ControlCenter2 configuration screen If you want to change between colour and black and white scanning choose colour or black and white in the scan type option on the Device Scan Settings screen of ControlCen...

Page 219: ...ure it is compatible with HTTP 1 0 and HTTP 1 1 To use Web Based Management type http xxx xxx xxx xxx where xxx xxx xxx xxx is the IP address of your machine into your browser and then you can configure or change the settings in FTP Scan Profile in Administrator Settings You can configure up to ten FTP server profiles and you can choose what profile numbers 1 to 10 to use for Scan to FTP settings ...

Page 220: ...this setting is port 21 In most cases these two settings can remain as default a Press Submit b Choose the Profile you want to configure in FTP Scan Profile c Enter the name that you want to use for the profile of the FTP server This name will be displayed on the LCD of the machine and can be up to 15 characters d The Host Address is the domain name of the FTP server Enter the Host Address for exa...

Page 221: ...DW If you choose Secure PDF the machine will ask you to enter a 4 digit password using numbers 0 9 before it starts scanning k If you choose colour or Grey in the scan quality choose the file size for the document from the drop down list You can choose Large Middle or Small Note If you choose User Select in the scan quality file type or file size you must choose those settings from the machine s c...

Page 222: ...canning press Start and go to step l If you want to change the file name go to step j j Press a or b to choose a file name you want to use and press OK Press Start and go to step l Note If you want to change the file name manually go to step k k Press a or b to choose Manual Press OK Enter the file name you want to use up to 32 characters and press OK Press Start l The LCD shows Connecting When th...

Page 223: ...mode 3 P PaperPort 12SE Windows exporting 61 importing 61 OCR 61 Presto PageManager Macintosh 168 Print Macintosh BR Script 3 printer driver 139 Printer driver 126 Windows Booklet printing 19 BR Script 3 printer driver 35 Duplex printing 19 Printer driver 15 R Remote Setup Macintosh 193 Windows 93 S Scan Macintosh OCR 168 Presto PageManager 168 Resolution 157 TWAIN Compliant 156 Windows Resolution...

Page 224: ...on the World Wide Web http www brother com These machines are approved for use in the country of purchase only Local Brother companies or their dealers will only support machines purchased in their own countries ...

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