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Quick Version T7316 Phone User Guide

Page 17

- Issue 3d (14 March 2011)

IP Office Essential Edition

Call Handling: Answering Calls

To Use a Call Pickup Button

1. Press the Call Pickup programmed button for the specified extension number. You are connected to the call that

was ringing the specified extension.

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Summary of Contents for T7316

Page 1: ...Issue 3d 14 March 2011 Quick Version T7316 Phone User Guide IP Office Essential Edition...

Page 2: ...and ultimately utilized by End User License types Designated System s License DS End User may install and use each copy of the Software on only one Designated Processor unless a different number of De...

Page 3: ...Calls 21 2 8 1 Voice Mailbox Transfer 22 2 9 Conferencing Calls 23 2 10 Using Handsfree 24 2 11 Using a Headset 24 2 12 Joining Calls Other Features 3 26 3 1 Absent Text Messages 26 3 2 Forwarding Ca...

Page 4: ......

Page 5: ...Quick Version T7316 Phone User Guide Page 5 Issue 3d 14 March 2011 IP Office Essential Edition T7316 Telephone Chapter 1...

Page 6: ......

Page 7: ...16 Phone User Guide Page 7 Issue 3d 14 March 2011 IP Office Essential Edition T7316 Telephone 1 T7316 Telephone This guide covers operation of a T7316 phone on an IP Office Essential Edition Quick Ver...

Page 8: ...es This guide is for a system operating in IP Office Essential Edition Quick Version mode To check what system you are one press Feature 9 80 If your system is a IP Office Essential Edition Quick Vers...

Page 9: ...o make and receive external calls Your system administrator can adjust the number of line appearance buttons on your phone and which lines they represent Other Buttons Any remaining buttons can be pro...

Page 10: ...e the call on the specified line Loudspeaker Paging 70 Page the loudspeaker device attached to the system Simultaneous Paging 70 Page both the loudspeaker device attached to the system and the extensi...

Page 11: ...act closure group Contact Closure 2 Feature 9 42 This function you to operate the system s contact closure 2 connection To use this you must be a member of the system s contact closure group Do Not Di...

Page 12: ...ed status You will only be able to make internal calls while this is applied D Diverting Forwarding Calls A D is shown on your phone s idle display when you have forward unconditional enabled G Group...

Page 13: ...Quick Version T7316 Phone User Guide Page 13 Issue 3d 14 March 2011 IP Office Essential Edition Call Handling Chapter 2...

Page 14: ...n idle Line Appearance or Call Appearance button 3 Dial the telephone number If using a Call Appearance button some systems may require you to dialing a specific prefix when making external calls Your...

Page 15: ...e user called is already on a call when you attempt a direct voice call to them you call is turned into a normal waiting call 1 If already on a call end the call by pressing Release or put it on hold...

Page 16: ...call connected automatically after a single beep is a page call a group of which your phone is a member You can hear the caller but they cannot hear you To answer the call turning it into a normal cal...

Page 17: ...3d 14 March 2011 IP Office Essential Edition Call Handling Answering Calls To Use a Call Pickup Button 1 Press the Call Pickup programmed button for the specified extension number You are connected to...

Page 18: ...and 99 5 The current setting of the speed dial entry is displayed 6 Enter the external number The number can be up to 28 characters in length The following keys can be used to enter special dialing co...

Page 19: ...isplayed 3 To create an auto dial button to store an extension number press your first Intercom or Call Appearance button For a button to store any other type of number press your second Intercom or C...

Page 20: ...button on which the call is taking place The indicator next to the button will change to fast flashing icon to show there is a call on hold To Return to a Call Put on Hold 1 If already on a call end t...

Page 21: ...ected to the original caller 2 8 1 Voice Mailbox Transfer You can transfer a caller to directly to an extension s voice mailbox for the caller to leave a message without first ringing the extension Th...

Page 22: ...ld a Conference Call If you need to answer or make another call during a conference you can hold in the same way as for normal calls When you put a conference call on hold the other parties can still...

Page 23: ...he alerting appearance button answers the call using the speaker or headset if one is connected depending on which of the two modes was last used on a call If there is already a connected call to whic...

Page 24: ...call using the headset 2 12 Joining Calls Joining is adding yourself to a call in progress You cannot Join an internal call or a conference call at another extension Join a call at any extension where...

Page 25: ...Quick Version T7316 Phone User Guide Page 25 Issue 3d 14 March 2011 IP Office Essential Edition Other Features Chapter 3...

Page 26: ...word Activ to select the message shown on the display 4 To add additional text or edit the existing text press More and then Edit 5 To complete the process press the absent text message button again...

Page 27: ...If you activate call coverage at your extension for calls on a line appearance button you still can intercept a call rerouted to coverage by pressing the button You can program call coverage on a pro...

Page 28: ...m can unlock extensions without needing to know the code used to lock the phone They can do this using Feature 22 To Lock Your Extension 1 Press Feature 936 2 Dial a four digit code using the 0 to 9 n...

Page 29: ...t Group will skip your extension and ring immediately at the next available extension in the group To avoid missing calls when Do Not Disturb is not needed turn it off Unanswered calls that are transf...

Page 30: ...r is shown if any To enter a number using the normal dialing keys To enter a single digit wildcard press the left hand display soft key The wildcard is shown as an X To enter a multiple digit wildcard...

Page 31: ...Quick Version T7316 Phone User Guide Page 31 Issue 3d 14 March 2011 IP Office Essential Edition Using Voicemail Chapter 4...

Page 32: ...of other actions Record Your Name Your can replace the extension number played to callers with a recording of your name Set an Access Code You can set an access code that must be entered whenever you...

Page 33: ...wn extension number when asked which mailbox you want to access 2 If your mailbox has an access code set you will be prompted to enter it Enter your access code 3 You will hear a prompt telling you ho...

Page 34: ...ress to rewind the message a few seconds Press to advance the message a few seconds Press to return the call See Replying to Messages To Listen to Old Messages 1 Login to your mailbox 2 Press 1 to lis...

Page 35: ...n just stating the extension number To Record or Change Your Name 1 Login to your mailbox 2 Press 05 to select the option to record your name 3 Press 1 to hear your current name recording 4 Press 2 to...

Page 36: ...system administrator can clear it To Change Your Access Code 1 Login to your mailbox 2 Press 04 to change your access code 3 Enter your current access code and press If you have no current access cod...

Page 37: ...greeting has been recorded your will hear The message has not yet been recorded You need to record a message To Record or Change Your Greeting 1 Login to your mailbox 2 Press 3 to select the option t...

Page 38: ...ified number of VMS Cover Rings The count of VMS cover rings starts when the covered extension initially begins to ring If the covering extension has Do Not Disturb active the call is routed immediate...

Page 39: ...s 3 Record your comment after the tone Record your comment and press to finish recording 2 Enter the extension number to which you want to forward the message and press If you want to send the message...

Page 40: ...your mailbox so that any messages received in future are forwarded to your email address The messages are not stored in your voicemail mailbox 1 Login to your mailbox 2 Select the required type of ema...

Page 41: ...If you receive any more new messages in the meantime they do not restart the outcalling attempts To Set Your Outcalling Destination 1 Log in to your mailbox 2 Press 07 to access your outcalling setti...

Page 42: ......

Page 43: ...Quick Version T7316 Phone User Guide Page 43 Issue 3d 14 March 2011 IP Office Essential Edition Your Call Log Chapter 5...

Page 44: ...ll Mis missed calls Ans answered incoming calls and Out outgoing calls Use the up and down buttons to scroll through the records 2 Pressing or lifting the handset will make a call to the number stored...

Page 45: ...all details are displayed Use the and keys to cycle through the values Time and Date The time of the call Count How many time a call of the same type name and number has occurred Only the details of t...

Page 46: ...All Records You can delete all call records from your call log This action deletes all call log record types Incoming Missed and Outgoing not just the type you are currently viewing This action delet...

Page 47: ...Quick Version T7316 Phone User Guide Page 47 Issue 3d 14 March 2011 IP Office Essential Edition Phone Settings Chapter 6...

Page 48: ...t 3 The function will automatically cancel after a 5 seconds 6 3 Ringer Volume You can change the ringer volume using the following process You can also adjust the volume while a call is ringing your...

Page 49: ...one system s call log of all caller IDs of calls received by the system To use this you must be one of the three extensions configured for call ID logging by your system administrator Call Forwarding...

Page 50: ...during a call and to redial that number when idle This can be used when the number dialed does not answer Simultaneous Page Button 01 70 This function allows you to make a page call to both the loudsp...

Page 51: ...21 Call Transfer Unsupervised 21 Callback 14 Caller Details 45 Caller volume 20 Cell Phone Connect 26 Changing Mailbox Access Code 36 Your Greeting Message 37 Code Account 28 Lock 28 Conference Hold 2...

Page 52: ...Calls Log 44 P Parking Calls 20 Persoanl Speed Dial 18 Phone Manager 33 Please call 26 R Reason 45 Redial From the Call Log 46 Reply 39 Rewind Message 34 Ring Again 14 Ring Back 14 Ring Time 45 Ringer...

Page 53: ...Quick Version T7316 Phone User Guide Page 53 Issue 3d 14 March 2011 IP Office Essential Edition...

Page 54: ...or amendments to the detailed specifications at its discretion The publication of information in this document does not imply freedom from patent or other protective rights of Avaya or others All trad...

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