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Anviz VP30, Owner'S Manual

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5.5.2   Append Record........................................................................................ 93

 

5.5.3   Append Record Collectively..................................................................... 93

 

5.5.4   Dealing with Collectively Late / Leaving .................................................. 94

 

5.6   Data Maintenance........................................................................................... 95

 

5.6.1   Import Staffer List .................................................................................... 95

 

5.6.2   Import Attendance Record ....................................................................... 96

 

5.6.3   Clear Obsolete Data ................................................................................ 96

 

5.6.4   Compress Database................................................................................ 96

 

5.6.5   Backup Database .................................................................................... 97

 

5.6.6   Initialize System....................................................................................... 97

 

5.7   External Program Management ...................................................................... 97

 

5.7.1   External Program Management............................................................... 97

 

5.7.2   Connect to Time Attendance Machine ..................................................... 98

 

6   FQA ..................................................................................................................... 100

 

6.1      No records found though staff have clocked in/out. ...................................... 100

 

6.2      The machine cannot connect with PC. ......................................................... 100

 

6.3      Clock’s time works fine, but staffer cannot attendance ................................. 100

 

7   Appendix.............................................................................................................. 102

 

7.1   Interface Illustration ...................................................................................... 102

 

IV  

Summary of Contents for VP30

Page 1: ...is no doubt that it has become the first choice of standalone time attendance for enterprises with its strong function and veracity Please read this user manual carefully to have an initial understanding of functions and basic knowledge of installation debugging maintenance application and management to better use this product Utilizing the state of the art biometric tech this product will bring u...

Page 2: ...he checking and calculation can be made in accordance with different time periods departments individual or combination due to various reasons for absence the report generation and printing function can be realized perfectly y Flexible Shift Maintenance The software supports shift on week basis rotation shifts etc Various shifts public holidays individual leave and overtime are available to meet t...

Page 3: ...r schedule 6 Record collection 7 Exception management 8 Statistic report Set T A rule statistic rule company name and leaving class Add delete and modify departments Add delete and modify staffer Import and transfer staffer Set timetable and shift Allocate staffer shift or temporary shift Collect records from the unit or import the backup record file Deal with business leave asking for leave forge...

Page 4: ...loaded between the unit and the computer Please refer to Background management for detailed information 7 There is always staff away for business asking for leave and forgetting clock happening in a company Once it occurs please deal with it in time in the software to ensure the correctness of the statistic report 8 After all the above mentioned operation is done the calculation of report can be o...

Page 5: ...incorrect Checking and calculation of transaction records is incorrect 5 ...

Page 6: ... 3 5 Manager Clear 11 2 4 Setup 12 2 4 1 Device ID 12 2 4 2 Time 13 2 4 3 Language 14 2 4 4 Network Setting 14 2 4 5 Volume 19 2 4 6 Lock Delay Ring Delay 19 2 4 7 Auto Off 20 2 4 8 Log setup 20 2 4 9 Re Verify time 21 2 4 10 Hardware Test 22 2 5 System info 23 2 6 T A status setting 24 2 7 T A 24 2 8 Shut Down 25 3 System Installation 27 3 1 Running Environment 27 3 2 System Installation 27 3 3 U...

Page 7: ...40 4 1 9 Time zone Group Settings 41 4 1 10 Download new Record 42 4 1 11 Download all Record 43 4 1 12 Clear Record 43 4 1 13 Backup Staffer 43 4 1 14 Resume Staffers 44 4 2 Record Supervision 45 4 2 1 Activate real time 45 4 2 2 Prohibit real time 46 4 3 Staffers Management 46 4 3 1 Add Staffer 47 4 3 2 Modify Staffer 49 4 3 3 Delete Staffer 49 4 3 4 Transfer Department 50 4 3 5 Set Privilege 50...

Page 8: ...tton 61 5 Background Management 63 5 1 Log in System 63 5 2 System 64 5 2 1 Parameters Settings 64 5 2 2 Administrators 66 5 2 3 Administrator s Password Set 67 5 2 4 Modified Record Log 68 5 2 5 Managing Log 69 5 2 6 Set Database Link 70 5 2 7 Exit System 70 5 3 HR Management 70 5 3 1 Department Management 71 5 3 2 Staffer Maintenance 72 5 4 Attendance Management 74 5 4 1 Holiday List 74 5 4 2 Ti...

Page 9: ... 96 5 6 4 Compress Database 96 5 6 5 Backup Database 97 5 6 6 Initialize System 97 5 7 External Program Management 97 5 7 1 External Program Management 97 5 7 2 Connect to Time Attendance Machine 98 6 FQA 100 6 1 No records found though staff have clocked in out 100 6 2 The machine cannot connect with PC 100 6 3 Clock s time works fine but staffer cannot attendance 100 7 Appendix 102 7 1 Interface...

Page 10: ...Chapter1 Introduction The main theme of this chapter is the advantage of this T A as well as function introduction 1 ...

Page 11: ... 1 1 Product Feature y Chinese English French Spanish Portuguese etc for your language choice y Optional ID Mifare or HID card reader y Mini USB Standard RS485 and TCP IP communication Optional y Support wiegand input and output tamper alarm output to connect with alarm equipment outside and output the alarm card No to controller by Wiegand26 y Enable directly drive the electric lock to open the d...

Page 12: ...y Identification method ID Password Card y VP30 Standard capacity 10000 Standard record capacity 100000 y Wall mounted combine 2 in 1 function for time attendance and access control 3 ...

Page 13: ...Chapter2 Operation Guide This chapter is mainly about appearance illustration and relevant system settings such as how to add and delete users etc 4 ...

Page 14: ...there will be voice prompt system start with sensor LED indicator and LCD displaying BIO OFFICE IN 09 00 26 02 16 09 Mon In this status we can start user T A status setting entering management mode and power off operation The followings are detailed introduction for T A machine operation 2 3 User Staff info management includes user registration user deletion group setting and manager setup and del...

Page 15: ...ss OK to enter user registration interface Input user ID i e 8101 Enroll ID 008101 Esc ESC Set OK Press OK to continue Enroll Card Password Esc ESC Set OK Card registration Press Y IN or OUTZ key to Card option Press OK and continue Card Enroll Punch card Swipe one ID card one time The system will get card number and enter save interface 6 ...

Page 16: ...ord with 1 6 digit Press OK to confirm Input password again The system will prompt Pass Enroll PWDID Confm Press OK key and enter save interface Pass Enroll 008101 P Ign ESC Sav OK Press OK key to save password Press C key and exit to user registration interface 2 3 2 User Deletion When there are staff leaving or staff info changing we need to delete these staff to free more memory space In User m...

Page 17: ...y Press C to cancel Prompt staff deletion will delete all info of the staff and can t resume Please take caution When machine has no such staff ID the system will prompt User Delete No Enroll 2 3 3 Group Setup Group is based on time zones One group can set max 4 time zones so max 32 time zones can be set Normally system will default group 0 as normal close status group group 1 as normal open statu...

Page 18: ...oup Setup ID 000001 After input user ID press OK to enter group interface Group Setup 008101 G01 Yes Group number can be input through Y IN or OUTZ key or number key Max group number is 16 Press OK key to confirm and enter save interface Group Setup 008101 G03 Ign ESC Sav OK Then press OK key to save staff s group settings with voice prompt Setting successfully Press C key to cancel this operation...

Page 19: ...fManager Setup Manager Clear Press OK key to enter Manager Setup interface Manager Setup Esc ESC Add OK Press OK to start adding manager Manager Setup ID 000000 Input the user ID i e 8101 Press OK key to enter manager setup save interface Manager Setup 008101 No ESC Yes OK Press OK key again to confirm saving After adding completed exit to manager setup interface Manager Setup fID 008101 Esc ESC A...

Page 20: ...wing Manager 09 0026 09 02 16 Mon 2 3 5 Manager Clear Choose Manager Clear option in User menu Menu Manager Setup fManager Clear Press OK to enter manager clear interface Manager Clear f ID 008101 ID 008102 Esc ESC Clr OK Press Y IN or OUTZ key to choose the manager ID to be deleted i e 8102 Manager Clear ID 008101 fID 008102 Esc ESC Clr OK Press OK key to confirm he manger ID Manager Clear ID 008...

Page 21: ...to manager clear interface Manager Clear fID 008101 No ESC Yes OK Press OK key to delete manager continuously Press C key to exit manager clear interface as well 2 4 Setup Setup menu mainly includes system setup and log setup Enter management menu press Y IN or OUTZ key and shift to Setup option Menu User fSetup System Info Press OK key to enter Setup sub menu Press Y IN or OUTZ key to shift menu ...

Page 22: ... IN or OUTZ key and shift to Time option System Dev ID 1000 fTime Language ENG Press OK key to enter time setting interface Time MON 2009 02 16 14 58 Set ESC Next OK You can press the OK key to shift the year month day And adjust the time After setting completed press C key and enter system time save interface Time THU 2008 11 07 15 30 Save No ESC Yes OK Press OK key to save system time Press C ke...

Page 23: ...ch English and Traditional Chinese And then press OK to confirm Then you can continue to do other function settings And press C key to enter setting save interface Set Save No ESC Yes OK Press OK key to save system setting Press C to cancel and exit to upper menu 2 4 4 Network Setting Network setting main includes IP address subnet mask MAC address gateway far end IP and far end limit settings In ...

Page 24: ...IP address setting interface IP address 192 168 000 218 Set ESC Next OK Press Y IN or OUTZ key or number key to input IP address Press OK key to shift between the 4 segments After setting completed press C key to enter IP address save interface IP Address 192 168 000 219 Save No ESC Yes OK Press OK key to save the modification Press C key to cancel Subnet mask Press Y IN or OUTZ key and shift to S...

Page 25: ...ng completed press C key to enter subnet mask save interface Subnet Mask 255 255 255 001 Save No ESC Yes OK Press OK key to save the modification Press C key to cancel MAC address Press Y IN or OUTZ key and shift to MAC address option Net IP Address Subnet Mask fMAC Address Press OK key to enter MAC address setting interface MAC Address 051 247 188 066 084 215 Set ESC Next OK Press Y IN or OUTZ ke...

Page 26: ...ption Net fGateway IP Far end IP Far limit No Press OK key to enter gateway IP setting interface Gateway IP 192 168 000 001 Set ESC Next OK Press Y IN or OUTZ key or number key to input gateway IP Press OK key to shift between the 4 segments After setting completed press C key to enter gateway IP save interface Gateway IP 192 168 000 219 Save No ESC Yes OK Press OK key to save the modification Pre...

Page 27: ...ng completed press C key to enter far end IP save interface Far end IP 192 168 000 222 Save No ESC Yes OK Press OK key to save the modification Press C key to cancel Far end limit Press Y IN or OUTZ key and shift to Far end limit option Net Gateway IP Far end IP f Far limi No Press OK key to enter far end IP limit setting interface Net Gateway IP Far end IP fFar limit No Press Y IN or OUTZ key to ...

Page 28: ...ess OK key to enter volume setting interface System Net fVolume 5 Unlock 5 Press Y IN or OUTZ key to adjust volume Press OK key to confirm setting press C key to save the setting 2 4 6 Lock Delay Ring Delay Lock delay is the time range since lock open to close after user access granted Ring delay is the ring lasting time No means no delay and the max delay time is 15 seconds Press Y IN or OUTZ key...

Page 29: ... 1 250 seconds No is no dormancy for ever Press Y IN or OUTZ key and shift to Auto off option System fAuto off 10 Press OK key to enter auto off setting interface System fAuto off 10 Press Y IN or OUTZ key or number key to input dormancy time Press OK key to confirm Then press C to save the setting 2 4 8 Log setup Log warning number has the highest limit of 5000 When the available records memory i...

Page 30: ... The Re verify time is the time interval in which you make continuous records with the same card 1 250 minutes and then the device will only save the first record If the re verify value is NO It means that you every record saved in the device In Log Setup menu press Y IN or OUTZ key and shift to Re Verify option Log Setup Glog Wrn 3000 fRe Verify NO Press OK key to enter re verify setting interfac...

Page 31: ...D Voice Press Y IN or OUTZ key to choose testing option and press OK key to start Keyboard press Y IN or OUTZ key to select Keyboard option and press OK to enter keyboard testing interface Then press any key to start keys testing i e press key 3 if interface shows current key as 3 it indicates the key 3 works Keyboard Current key _3_ Esc ESC LCD press Y IN or OUTZ key to select LCD option and pres...

Page 32: ...face will show the checking result Flash Flash OK Esc ESC After each testing is finished press C key to exit 2 5 System info System info shows the current usage status of device such as user quantity card quantity records quantity and the firmware version etc In management mode press Y IN or OUTZ key and shift to System Info option MENU User Setup fSystem Info Press OK key to enter system info int...

Page 33: ...are is firm program saved in integrated circuit firmly responsible for controlling and dealing with integrated circuit After checking completed click C to exit 2 6 T A status setting In T A status press Y IN or OUTZ key to shift attendance status System default statuses are IN Pass OUT BIO OFFICE OUT 09 00 26 09 02 16 Mon BIO OFFICE Pass 09 00 26 09 02 16 Mon 2 7 T A Card only mode Swipe user card...

Page 34: ...n LED indicator will be on with voice prompt Access granted Else red LED indicator will be on with voice prompt Access denied 2 8 Shut Down In time attendance status keep pressing OK key until interface shows as following Shutdown 17 30 46 02 16 09 Mon Then device will shut down Notice If external power is connected you can press OK key to power on device 25 ...

Page 35: ...Chapter3 System Installation This chapter mainly discusses the installation and un installation of T A software as well as the hardware and operation system requirement 26 ...

Page 36: ...um 100M hardware space COM Port CD ROM CD ROM needed in installation VGA support 800 600 resolution and above Operating system Microsoft Windows 2000 XP recommended Microsoft Windows Vista 3 2 System Installation Please insert T A disc into CD ROM and the disc will automatically run the installation program If not please run setup exe in the root directory of the disc The following window will pop...

Page 37: ...xt to continue installation see the picture below Click Back and installation will return to the previous screen and re select target directory Click Next and the installation will start as the following picture shows The installation will be done after seconds see the picture below 28 ...

Page 38: ...ck Finish to install the driver the driver installs wizard window will pop up Click Next button the interface will show as following Choose I accept the terms of the license agreement button Click Next button to install driver After installation completed the following window will show as below 29 ...

Page 39: ...ture below The shortcut of Card T A and Access Control System and Time and Attendance machine Management are included in Bio office Card T A and Access Control System 3 3 Uninstall the software Click Uninstall Bio office Card T A and Access Control System in the above picture click Next and the program will be uninstalled automatically Please note All the files and data will be deleted after unins...

Page 40: ...Chapter4 Communication The chapter is mainly about how to add delete and set communication between PC and terminal 31 ...

Page 41: ...ult password is empty If the time attendance software s login password is not empty you should enter the password firstly Enter the password and click the button OK to login If you enter the wrong password 3 times the software will automatically close When you enter a wrong password a message box pops up as follows Click the button OK And then try to enter the correct password 32 ...

Page 42: ...are are as same they are in the device If you set it as ON Duty all the records status which is from this machine will be On duty USB Connect the terminal via USB cable RS485 The default value is COM1 TCP IP choose TCP IP communication method Input the terminal s IP address please modify it according to the actual state Suitable for devices with network module Click the button OK to save the infor...

Page 43: ...button Cancel to cancel the modification Notice If the No is already exist in the software following message box pops up Click the button OK to set the Unit information again 4 1 3 Delete Unit Choose the T A unit and then click the button Delete Unit Following message box pops up Click the button OK to delete or click the button Cancel to cancel 4 1 4 Right Key Menu Select all Select all the termi...

Page 44: ...play terminal information as follows Click the button Retrieve to retrieve the terminal information Click the button Cancel to close the window 4 1 4 3 Open the door via software Open the door via software If you click the item Open the door via software you can see the information in the main interface as follows 2009 03 18 13 35 58 1 Head office Open the door via software successfully And mean w...

Page 45: ...sage and public message Private message need the staffer ID If you do not input the staffer ID following message box pops up Click Add Message following window will popup Click Read message you will see the message in the Message List as follows 36 ...

Page 46: ...lick Cancel to cancel the deletion Click Delete All Messages if you want to delete all the messages One window pops up as follows Click OK to confirm deletion Click Cancel to cancel the deletion Click OK to confirm The message displays on the terminal s LCD as follows Public Good morning ID 008108 Good morning Public message Private message 37 ...

Page 47: ... 1 Head office Synchronization successful 4 1 6 Initialize Unit The device will resume to factory settings All data will be cleaned up Attention should be taken for this operation Click the button Initialize Unit Following message box pops up Click the button OK to confirm or click the button Cancel to cancel Some operation information displays in the main interface as follows 2009 03 18 13 52 59 ...

Page 48: ... Portuguese Date format There are three kinds date format yy mm dd mm dd yy and dd mm yy Time format There are two kinds time format 24 hour system and 12 hour system Record Alarm Threshold Values 0 5000 If the rest memory space for the record is less than the threshold value the machine will alarm Time period between repeated Checking 0 250minutes The maximum value is 250minutes And the default v...

Page 49: ...e the same card s wiegand outputs are same in these two terminals Lock Relay time 0 15seconds The door open delay Click the button OK to save the settings Following message box pops up Click the button OK to confirm or click the button Cancel to cancel The operation information in the main interface is as follows 2009 03 18 15 05 08 Set Advanced Parameter 2009 03 18 15 05 10 1 Head office Paramete...

Page 50: ...firm or click the button Cancel to cancel Click the button OK to save the settings Following operation information displays in the main interface 2009 03 18 13 57 32 Setting ring time 2009 03 18 13 57 33 1 Head office Set the ring time successfully 4 1 9 Time zone Group Settings This function is only for the terminals which have the access control output Click the button Time zone Group settings T...

Page 51: ...et the time zone successfully Group settings If you want to modify the group settings you can just change the timezone number and then click the button Set to save 2009 03 18 15 06 42 Setting the group 2009 03 18 15 06 43 1 Head office Set the group successfully 4 1 10 Download new Record Click the button Download new record Following message box pops up Click the button OK to confirm or click the...

Page 52: ...ad the records completed Records 6 Read successfully 6 4 1 12 Clear Record Click the button Clear record Following message box pops up Click the button OK to confirm or click the button Cancel to cancel Following information shows on the main interface 2009 03 18 15 14 15 Clearing time attendance records 2009 03 18 15 14 16 1 Head office Clear time attendance records successfully 4 1 13 Backup Sta...

Page 53: ...er Following message box pops up Click the button OK to confirm or click the button Cancel to cancel 4 1 14 Resume Staffers Upload the staffer information and staffer s templates from the computer to the terminal Click the button Resume staffers Following message box pops up Click the button OK to confirm or click the button Cancel to cancel Some operation information displays as follows 2009 03 1...

Page 54: ...rvision Get the records from the terminal real time Notice this function can only be enabled under TCP IP communication 4 2 1 Activate real time Click the Activate real time button the status bar shows message Reading attendance records Now the software is beginning to supervise the terminal and then collect the records every 5 seconds You can review the record information in the Real Time Monitor...

Page 55: ...hich includes the Staffer ID Name Department and Position pops up 4 2 2 Prohibit real time Click the button Prohibit real time to stop the real time monitoring You can see the begin time and end time of the real time monitoring in the Real Time Monitoring Records Information as follows 4 3 Staffers Management Staffer management interface is as following 46 ...

Page 56: ... Staffer Click Add staffer button open Add modify staffer info window You can also add pictures for staffs Notice The No is exclusive as well as the first digit cannot be 0 There are two ways to add pictures 47 ...

Page 57: ...ton choose staffer s picture stored in PC and open Edit picture window as following Click the button View to choose one photo Edit the photo by the Cut down function and then click the button Save to save as follows 48 ...

Page 58: ...ting window as following Choose camera equipment and click the button take Pic to take a photo Edit the photo by Cut down function and then click the button Save to save Click the button to delete the staff photo 4 3 2 Modify Staffer Modify staffer operation is to modify the staffer information in the window Add Modify Staffer Info 4 3 3 Delete Staffer 49 ...

Page 59: ...nsfer Department Choose the staffers and then click the button Transfer department The window Staffer Transfer pops up Select the department and then click the button OK to confirm or click the button Cancel to cancel 4 3 5 Set Privilege We can only upload the staffers to the authorized terminal Choose the staffers from staff info list You can choose some or all the staffers by using the button Sh...

Page 60: ...hen the staffer B s privilege will be as same as the staffer A Choose the staffers from staff info list You can choose some or all the staffers by using the button Shift or Ctrl on your computer s keypad Click the button Copy Privilege The Copy Function and Privilege window pops up Input the one staffer s ID And then you can click the button to browse the staffer s privilege in the Set privilege a...

Page 61: ...utton OK to confirm or click the button Cancel to cancel 4 3 7 Upload Staffer Upload the staffer information to the terminal Choose the staffers from staff info list you can choose some or all the staffers by using the button Shift or Ctrl on your computer s keypad Click the button Upload Staffer Following message box pops up 52 ...

Page 62: ...Ctrl on your computer s keypad Click the button Delete from Unit Following message box pops up Click the button OK to confirm or click the button Cancel to cancel The operation information shows on the main interface as follows 2009 03 19 15 11 21 Delete the staffer from the device 2009 03 19 15 11 21 Delete the staffer from the deviece 1 Head office 2009 03 19 15 11 22 1 Head office Delete the st...

Page 63: ... Choose the department which is going to be modified Click Modify dept The Input Department Name window pops up Input the department name Click the button OK to confirm or click the button Cancel to cancel Delete dept Choose the department which is going to be deleted Click the right button of your mouse and then click the Delete dept Following message box pops up Click the button OK to confirm or...

Page 64: ...4 4 1 Record Search Set the Begin Date and End Date as follows Click the button Search record to search the record 4 4 2 Export Record Set the export format export file and time format 55 ...

Page 65: ...gth Set staffer No length the default is 4 digits Space symbol Space symbol to separate fields Space symbol length Space symbol bit After setting completed click Export record button open Save as window choose save file directory input file name as following Click Save button The system prompts as follow Click the button OK to confirm Here is an example for the export file 56 ...

Page 66: ...3s Network Communication delay time 1 20 sec The default time is 5s Communication failed automatically exit current operation If timeout is larger than Communication delay time software will automatically exit In real time monitoring voice prompts Department name During real time monitor if staff is access granted the software will voice prompt staff department and name Clear the data after downlo...

Page 67: ... is going to be modified Input the status description 4 5 3 Timing Downloading Record Click the Timing Downloading Record The Timing Downloading Record window pops up Enable this function by choosing the Run Timing Download Record You can set 5 time point Please use the button to set a time And then click the button Add to add the time to the Downloading Time Click the button OK to confirm or clic...

Page 68: ...ssword please input this password which is used to log on system If it s wrong system will prompt Click OK and input old password again New Pwd the password user wants to set Confirm Pwd input new password again to confirm If confirm Pwd is different from new one system will prompt Click OK button to input confirm password again After modifying completed click OK button to save new password and it...

Page 69: ...y Choose database name click Open button to confirm database linking and exit to Data link properties interface If database set ID and password input ID and password in 2 Enter information to log on to the database After completed click Test connection to test the connection correctness of the database and system prompts Click OK button and it goes back to Data link properties interface Click OK 6...

Page 70: ...ndows XP system style 4 6 2 Change the software language Choose the language in the option 4 6 3 Set quick access button Move the cursor to the icon Synchronize time Click the mouse s right button It prompts Click the item Add to Quick Access Toolbar And then you can see the quick access button on the toolbar Move the cursor to the quick access button And then click the mouse s right button It pro...

Page 71: ...The main theme of this chapter is how to collect attendance records from different terminals with management software and generate different reports The background software can manage staff information set rules of attendance etc 62 ...

Page 72: ...information set rules of attendance etc 5 1 Log in System Double click the icon on the desktop to start the attendance background management program The log in interface will pop up as follows The default administrator s name is Admin and password is empty Log in system and the following interface will be displayed The main interface includes three parts 1 System menu Include the whole function mo...

Page 73: ...d office Input your company name that will be deemed as the head of departments list A working day count as how many minutes is the base for time attendance calculation which will be the transition standard to calculate the late to work early to leave free overtime items minute is the good transition standard of hours and working day Late for work as how many minutes can be set when no clock in on...

Page 74: ...calculation unit is 1 day if the accumulated time is 1 1 days or 1 9 days the result of calculation is 1 day Round up Add one unit regardless the decimal is For example if the minimum calculation unit is 1 day if the accumulated time is 1 1 days or 1 9 days the result of calculation is 2 day Round off If the decimal is equal to or over 0 5 add one unit or else abandon it Notice the setting of stat...

Page 75: ...f leave class and color and click Save to finish Delete leave class Select the name of leave class which one need to be deleted click Delete and click OK to finish Field definition Click page Field definition in pic5 1 following shows This page add the corresponding value for Nation Specialty Position Education in menu Staffer maintenance 5 2 2 Administrators Click System Administrators following ...

Page 76: ...he Items operable list in above picture such as Staffer maintenance Shifts settings Calculating and Report we can set different privileges for different administrators so as to divide and manage the task systematically 2 After you add a new department you must modify the privileges of the Department operable for the administrators select the new department in the Department operable list and save ...

Page 77: ...nter the new password in New Pwd enter again in Confirm Pwd and click OK to finish 5 2 4 Modified Record Log Click menu System Modified Record Log following springs Select department staffer ID and time range and click Search and those records which match the above condition will be displayed as follows 68 ...

Page 78: ... s record that has been revised incorrectly before it can be recovered by selecting this record and clicking Restore Click Close to exit 5 2 5 Managing Log Click menu System Managing Log following springs This log records all the operations of every administrator Select Administrator 69 ...

Page 79: ...mdb under the main setup directory You can set up the database linking again according to the actual conditions When the following mistake appears you should link database again Click Database Linking in system menu the following springs Input the database name or click the button to select the correct database file Notice you can click Test connection to test the connection correctness of the dat...

Page 80: ...ment you need to set the privilege of modifying the new department for the administrator in the administrator set first choose the new department you just added in the Department operable Department modification Choose the department click Modify and input the new department name then click Save Delete the department Choose the department click Delete and then click OK to complete Notice repetitio...

Page 81: ...be no statistical result for this staffer in the report If checkbox Calculate Overtime is not checked the statistical result of overtime of this staffer will be 0 unless he had Temporary Shifts which defines as overtime working If the checkbox of Rest On Holiday is not checked holidays will make no effect on the shifts for this staffer if the checkbox of Rest On Holiday is checked thus for those h...

Page 82: ... same time Import staffers Click Import staffer importation window springs for importing staffers Staff s department shifting Choose the staff you want to shift the department click Transfer and following window will pop up Select the new department and click OK to complete Export Staff Right click on staff list and the following window pops All displayed fields in staff info list can be defined t...

Page 83: ...e Click Save to confirm the operation Notice Exported Excel file can be used as backup information and can be imported again 5 4 Attendance Management Click Attendance in the main menu following springs 5 4 1 Holiday List Click Holiday List in Attendance menu The following appears Add festivals or holidays Click Append then input the festival or holiday name and the rules Click Save when ready 74 ...

Page 84: ...e working hours be 08 00 12 00 and 13 00 17 00 so 08 00 12 00 and 13 00 17 00 are two timetables If such a shift needs to be setup these two timetables should be setup first Here we use time table morning to indicate 08 00 12 00 and time table afternoon to indicate 13 00 17 00 so two timetables have been setup Please refer to the following chapter for details of how to add time tables and then we ...

Page 85: ...lock in Time and End Clock in Time setup the valid time period for clock in Records out of this time range will be treated as invalid ones For instance Begin Clock in Time is 07 00 and End Clock in Time is 13 00 If clock in record is 07 01 or 12 59 they are valid records but if clock in record is 06 59 it is invalid Besides Begin Clock in Time and End Clock in Time can be more than one day meaning...

Page 86: ...new information clicks Save when finished The timetable Deletion Select the timetable you want to delete click Delete and click OK to make sure Please note Begin Clock in Time and End Clock in Time makes the valid time range for Clock in Clock in out of this time range will be treated as invalid records It is the same with Clock out time Please setup in accordance with practical situations Example...

Page 87: ... 3 below For instance select the timetable Day shift and select from Monday to Friday and then click OK back to this window and click Save to complete Please refer to the example for details Pic5 3 Add a timetable Delete the timetable select the timetable you want to delete and click Delete Clear the timetable clear all the timetables of the shift Arrange the shift automatically when a staffer has...

Page 88: ...lick Save to complete Delete a shift Select the shift to be deleted and click Delete Example Three shifts Add Three shifts Shift Please note It is assumed that the shift goes around every week cycle every three weeks and staff is on holiday every Saturday and Sunday Step 1 Click Append enter Three shifts in Shift Name set Cycle to 3 and Cycle Unit to week Please see the picture below Step2 Add cor...

Page 89: ...he setting of the first week The second week afternoon shift from Monday to Friday Click Add make corresponding operation in the springing window see the result below Click OK to complete the working hour setting for the second week The third week night shift from Monday to Friday Click Add make corresponding operation in the springing window see the result below 80 ...

Page 90: ... the third week After the completion of above steps please don t forget to click Save and the setup of three shifts will be done see the picture below 5 4 3 Staffer Scheduling Click Staffer Scheduling in Attendance menu The following window appears 81 ...

Page 91: ...nge shifts click Arrange the following window appears Pic5 5 Add a new shift Add a new shift Select the corresponding shifts for instance The commencement date and deadline of this shift of normal class click Add button and then click OK in Pic5 5 to finish the adding of new shifts 82 ...

Page 92: ...e a Temporary Shift When one or many staff s working time needs to be changed temporarily you can arrange a temporary shift Click Add Temporary the following window appears Click OK and the temporary scheduling can be operated Then click Add and the following window will pop up Click OK and the timetables will be saved Click Save and the temporary scheduling will be saved Delete Delete the selecte...

Page 93: ...nning and ending time that need to inquire about then click search you can get the corresponding attendance record Attendance record report form preview Click Report when the window displays the attendance inquiry records you can get the report form automatically 84 ...

Page 94: ...he data inquired File format txt xls Click Modify Log and the log modifying window will be called for reviewing the modification log of time and attendance records 5 4 5 Attendance Calculating and Report Inquiry of report form Click Attendance Calculating and Report in Attendance menu the following window appears 85 ...

Page 95: ...Shift Exceptions Display Staff s attendance result in the scheduled time period Other Exceptions Display Staff s leave out and overtime etc Calculated Items Display all Staff s calculated items such as normal actual late early absent overtime etc Please note When dealing with Out calculation there should be Out back and only Out and Out back in one shift can be calculated Working hours in the repo...

Page 96: ... attendance record list to a file in txt or xls format Create report for current grid Generate report based on the data in the current attendance record list for preview and print Change state Change the selected attendance record to a new state Manually deal with the attendance record according to the practical situation Delete selected Mark the record as manual deleting deleting when save it Can...

Page 97: ...play all fields in Columns Please note We can manually modify the record as stated above to assure the veracity of the report according to the practical situation If there is disoperation the records can be recovered through Modified Record Log in System Right Click in Shift Exceptions the following shortcut menu will pop up Other Exceptions Calculated Items the following shortcut menu will pop up...

Page 98: ... Daily Report Calculate staff s daily attendance record General Report Calculate all staff s attendance items such as normal actual late early absent overtime etc 89 ...

Page 99: ... Exceptions Report Calculate staff s out overtime business leave personal leave etc Create a Report for Current Grid Print preview of the current displayed grid For example Attendance Report 90 ...

Page 100: ...and click Open to see the report Save report to file Select the directory to save the report to enter the file name and click Save to complete the backup of the report for future check or copying to another computer for printing extension file name is frp Print Report Close Preview Data Export In picture 5 6 click Export and the displayed data of grid in the current window will 91 ...

Page 101: ...or some staff first please check whether there is leave or forgetting Clock in or Clock out for this staff If there is please deal with the records through above menu Please refer to the next chapter for more details 5 5 Deal with Exceptions Click Exception on the main menu following springs 5 5 1 Away on Business Leave When the staff can t punch in out because of going out on business or asking f...

Page 102: ...ck Save when ready Deletion of staff away on business or leave Select the appointed staff and the relative information you want to make this deletion and click Delete 5 5 2 Append Record If a staffer didn t punch in because of special reason you can use this function to append the forgetting attendance record Click Append Record in Exception menu the following window Springs Select the relative it...

Page 103: ...then select punching in or out and the time click OK to finish 5 5 4 Dealing with Collectively Late Leaving When collectively coming late leaving early takes place for some allowable reasons you can use this function Click Dealing with Collectively Late Leaving in Exception menu The following springs Steps as follows 1 Click Dealing with Collectively Late Early 2 Select time range for ignore clock...

Page 104: ...up the following window Click to select the personnel list file for importing Select the right file which can be in txt or MS Excel xls formats then click Open to get back to above window click OK to start The definition of txt data format as follows This format of file only can import the staffer info of ID Name and department The format of data must follow Staffer ID Tab Name Tab Department 95 ...

Page 105: ...rting and click OK to start 5 6 3 Clear Obsolete Data Click Clear Obsolete Data in Data Maintenance menu springs the following window After your system is used for a long time you will get a large number of obsolete data in the database It ties up the hard disk space and influences your system operation speed At this moment you can use this function to clear these useless data Select the ending da...

Page 106: ...is initialized all information will be lost the system will get back to the state when just installed Please make sure that you want to initialize the system 5 7 External Program Management Click External on the main menu following springs 5 7 1 External Program Management We can append external program into time attendance program for convenient operation Click External External Program Managemen...

Page 107: ...tion interface between the software and the machine which can control the current machine connected with the computer it can collect the records from the machine upload and download staffer info clear the old data modify the time on the machine Find detail on clause Time and attendance management communication 98 ...

Page 108: ...Chapter6 FAQ Frequently asked questions and answers 99 ...

Page 109: ...connect COM wrong COM No Please enter the right COM No 4 Not able to connect TCP IP wrong setting Refer to the manual for connecting Time Attendance terminal 6 3 Clock s time works fine but staffer cannot attendance Reason Solution 1 Unit in dormancy status Press any key to activate 2 The device is on communication or the route has been interfered 1 Please exit the system by clicking Exit system t...

Page 110: ...Chapter7 Appendix The main theme of this chapter is the additional information of this T A including access control cable connection 101 ...

Page 111: ...7 Appendix 7 1 Interface Illustration VP30 used as access controller for simple access control system VP30 connected with SC021 for separate access control system 102 ...

Page 112: ...103 ...

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