2
．
Normally there are many departments in one company and all departments need
to be entered manually unlike the directly import of staffer. Department setting should
be completed before staffer maintenance.
3
．
When the software is used for the first time, please make a Text file (*. txt) or
MS Excel file (*.xls) for company staffer in accordance with certain format. For the
format, please refer to [import staffer list] so that all staffer can be imported to the
system at one time. Staffer can be added, deleted, modified and transferred to new
department during future use.
4
．
First add the proper timetable (from on-duty time to off-duty time) according to
the company rule and then set shifts.
5
．
After the shift setting is completed, it will work until shift is allocated to staffer.
Each staffer can only have one shift. Please note the starting date of the shift. After the
allocation of the shift, the arranged working date and time can be seen clearly for each
staffer.
6
．
Attendance records are stored in the time attendance unit. Please download the
records from the unit before report calculation. In addition, staff information can be
uploaded and downloaded between the unit and the computer. Please refer to
“Background management” for detailed information.
7
．
There is always staff away for business, asking for leave and forgetting clock
happening in a company. Once it occurs, please deal with it in time in the software to
ensure the correctness of the statistic report.
8
．
After all the above mentioned operation is done, the calculation of report can be
operated. The report can calculate the time attendance status of all staffer or a certain
staffer from a certain department in a certain time period.
In [Attendance Calculating and report], first please select the starting and ending
date of the staffer, click “Calculate” and the system will calculate automatically and
check the validity of the records. (There are some invalid records during the use of the
unit. For instance, if one staffer presses the card twice during a very short time period,
one of the records will be regarded as invalid.) If there is any error in the software
calculation, admin can also modify manually to ensure the correctness of the result.
Please note: From the above flowchart, we can see that if there is an error in
calculation report for one staff, the possible reasons are as follows:
Staffer shift or temporary shift is incorrect.
Exceptions such as staffer away for business/ask for leave/forgetting clock in/out is
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