Anviz OA1000 Mercury User Manual Download

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User Manual

Chapter5

Background Management

5 Background Management

Management software can collect attendance records from different terminals, calculate

The main theme of this chapter is how to collect

attendance records from different terminals with

management software and generate different reports. The

background software can manage staff information, set

rules of attendance, etc.

Summary of Contents for OA1000 Mercury

Page 1: ... 2001 2013 Anviz Global Inc OA1000 User Manual V1 4 ...

Page 2: ...oming the first choice for standalone time attendance products for enterprises with its strong functions and veracity Please read the user manual carefully before installation You will have a general understanding of product functions and basic knowledge of installation debugging maintenance application and management to better use this product Our product adopts the latest fingerprint and RFID re...

Page 3: ...hift Allocate employee shift or temporary shift Collect records from the unit or import the backup record file Deal with business leave asking for leave forgetting clock in collective late Track check and calculate records to generate time attendance report 1 When the software is run for the first time please set parameters including company name time attendance rule statistic rule for early late ...

Page 4: ... time in the software to ensure the correctness of the statistic report 8 After all the above mentioned operation is done the calculation of report can be operated The report can calculate the time attendance status of all Employees or a certain Employee from a certain department in a certain time period In Attendance Calculating and report first please select the starting and ending date of the E...

Page 5: ...stration For Pressing Fingerprint 23 3 SYSTEM INSTALLATION 25 3 1 Operation Environment 25 3 2 System Installation 25 3 3 Uninstall The Program 27 4 COMMUNICATION 29 4 1 T A Machine Management 29 4 1 1 Add Unit 29 4 1 2 Modify Unit 30 4 1 3 Delete Unit 31 4 1 4 Right Key Menu 31 4 1 5 Synchronize Time 37 4 1 6 Initialize Unit 37 4 1 7 Device Parameter Settings 38 4 1 8 Ring Settings 39 4 1 9 Time ...

Page 6: ... 52 4 4 1 Record Search 52 4 4 2 Export Record 52 4 5 U Disk Management Program 53 4 6 System Settings 54 4 6 1 Basic Parameter Settings 54 4 6 2 T A Status Setting 55 4 6 3 Timing Downloading Record 55 4 6 4 Management PWD Setting 56 4 6 5 Database Linking Setting 56 4 6 6 Exit System 57 4 7 User Interface Configuration 57 4 7 1 Interface Skin Color 57 4 7 2 Change The Software Language 57 4 7 3 ...

Page 7: ...5 6 1 Import Staffer List 84 5 6 2 Import Attendance Record 84 5 6 3 Clear Obsolete Data 85 5 6 4 Compress Database 85 5 6 5 Backup Database 85 5 6 6 Initialize System 85 5 7 External Program Management 85 5 7 1 External Program Management 86 5 7 2 Connect to Time Attendance Machine 86 6 FAQ 88 6 1 My fingerprint has been enrolled but often failed in identification 88 6 2 T A system can t be conne...

Page 8: ...User Manual 1 Chapter1 Introduction The main theme of this chapter is the feature of this T A product as well as the function introduction ...

Page 9: ...ernment agencies and enterprises OA1000 OA1000 Mercury OA1000 URU 1 2 Features Standard 3 5 inch Industrial TFT LCD screen optional touch screen Samsung 400MHz ARM9 processor performance WinCE operating system Optical fingerprint scanner wear resistant against spoiling long life Multi identification Fingerprint Card ID fingerprint ID Password Card fingerprint and Card Password Customers can custom...

Page 10: ...mm Image Resolution 500DPI FRR 0 001 FAR 0 00001 Standard Interface RS232 USB HOST TCP IP Wiegand Output Dynamic Power 280mA Static Power 220mA ESD Protect 15000V Power DC 12V 2A Operating Temperature Humidity 10 60 20 80 Material ABS Engineering Plastics Size 180 W 137 H 40 D mm Color Black Customizable ...

Page 11: ...User Manual 4 Chapter2 Operation Guide This section explains terminal appearance and operation Including how to add and remove users and how to set system parameters etc ...

Page 12: ...2 2 Start First connect with 12V DC after connected the device will start automatically and now you can enter into the attendance interface Shown as follows Under main interface attendance is now operable and you can enter into the system manage menu as administrator 2 3 System Management In the main interface enter 0 and press OK key the system shows Please enter the password enter the default pa...

Page 13: ...D and press OK key 1 If the user ID not exists the system will eject the dialog box Search no such ID Add it or not Press OK key the system will enter into the edit interface for user information Notice Pressing key will eject the screen keypad Please press navigate and confirm key to select letters and press Shift key to change case After edit please press Menu key to save Then select Enroll FP o...

Page 14: ... prompt Choose finger Press or key to select the best fingerprint image such as the second image press OK key to save The system will prompt Save FP No 2 Press OK key confirm to save Notice One user can register 10 fingerprints each fingerprint need scan twice on the sensor 2 3 2 User Management User management including add modify delete search operation for user In Main Menu press key to select ...

Page 15: ...er FP identified 2 FP Password identify This mode means need input password after FP identified 3 FP Card identify This mode means need swiping card after FP identified 4 FP Success This mode means directly pass after FP identified Card verify firstly The response of the device when user first time use card comparison one the device There are five modes 1 Card No response This mode means the machi...

Page 16: ...t the match to complete After editing press Menu key to save the employee data 2 3 2 2 Modify User In Main User menu press key to select Modify option and press OK key to enter User Modify interface Enter the ID and press OK key to confirm the user information display automatically then could modify the user information After finished press Menu key to save the modification for user 2 3 2 3 Delete...

Page 17: ...d users If you check out the multiple pages of records press F4 or F5 key to page up or page down Through key to select user whose ID is 8129 Press OK Key will show this user s information and press F2 to edit user information and F3 to delete user information 2 3 3 Data Data contains Record Import Export Backup DB Restore DB and Update options In Main menu press key to select Data option and pres...

Page 18: ...ort the source data into the system database Note Please create a folder and name as a device number This folder could store in the device s flash SD card or U disk Please name the file then store in this folder Then add an additional name beginning with BAK with a suffix of the file that is fixed Such as Employee Information file BAK YG2 Fingerprint file BAK ZW Record file BAK KQ 2 3 3 3 Export E...

Page 19: ...rt Successfully The Device FLASH SD Card U disk directory will generate the name of the Device number folder In the folder have the user information and fingerprints of two files User data file name BAK Suffix YG2 Fingerprint file name BAK Suffix ZW 2 3 3 3 2 Export Record This operation could store the employee attendance information in the device s Flash or U driver or SD card In Data Export men...

Page 20: ... DB option and press OK key to enter Data Backup DB interface Select path to save the database Device Flash or SD Card or U disk then select Backup DB button and press OK key to backup the database After backup the system will prompt Backup DB completed Press OK key to confirm then the device s FLASH or SD card or U disk directory will generate a file named FP3000 DB 2 3 3 5 Restore DB First make ...

Page 21: ...K key to enter Main Application interface Select FN option and press OK key to enter Application FN interface Set the function keys after that and press ESC key to save the settings and return to the previous menu 2 3 4 1 Attendance Status Switchover First set Time Zone No attendance status and starting and ending time for switchover For example Time Zone No as 1 Form Monday to Friday the IN statu...

Page 22: ...d exit 2 3 4 2 Test Test keypad screen and voice for terminal In Main Application select Test and press OK enter Application Test interface Through key to choice the test option press OK to test 2 3 5 System Setting Set the whole system there are System Information Device Setting Fingerprint setting T A Setting Display Settings and Time setting In Main menu press key to select Setting option and p...

Page 23: ...ade information We can press ESC key to return a higher level interface 2 3 5 2 Device This function can set the system s Volume Auto execute Run mode Power saving Waiting time Admin PIN Code and Codepage parameters System initialization and Exit system In Main Setting menu press key to select Device option and press OK key to enter Setting Device interface Volume The volume of the machine the def...

Page 24: ... fingerprint matching set In Main Setting menu to select Precision option and press OK key to enter Setting Precision interface Precision There are three types Basic Good and Excellent the default for the Good the higher accuracy of the fingerprint requirement is also higher Intelligent update Update the template with low score After setting press ESC key to save and return to the previous menu 2 ...

Page 25: ...contents of the box you can set the display fingerprints photographs real time camera photos three formats Power saving Enable Disable screen saver or close screen Waiting time The waiting time for enable the screen saver Modify the parameter values is completed by ESC key to save and return to the previous menu 2 3 5 6 Time Setting Time setting is mainly used to set the date and time of the devic...

Page 26: ...ed to take pictures and save the photos The photos save path as My device Nandflash OA1000 SNAP folder Snapshot save path in two ways Device FLASH the pictures are saved to the system Flash SD Card The pictures are saved to the SD card automatically generated ICON and the SNAP folders Snapshot save No The max number of photos are 500 sheets the default is 100 After setting press ESC key to save an...

Page 27: ...ress Device IP The machine s IP address Subnet Mask According to the actual network environment settings subnet mask Gateway Attendance required for connection to the Internet gateway IP Set the type of communication system and related parameters done press ESC key to save and return to the previous menu Note Attendance set a variety of communications See Chapter VII of the communication connectio...

Page 28: ...thout response after input PIN 2 PIN Password identify This mode means need input password after input PIN 3 PIN FP identify 1 1 This mode means need press user finger after input PIN 4 PIN FP PWD identify This mode means need press user finger and input password after input PIN 5 PIN Success This mode means directly pass after input PIN After setting press ESC key to save and return to the previo...

Page 29: ...ds After setting finished press ESC key to save and return to the previous menu 2 3 6 5 Time Zone Time settings include view and select to set the time zone period In the Main Advanced press key to select Time Zone option and press OK key to enter Advanced Time Zone interface Select time zone period number set the time zone corresponding begin end time click Set button F1 key to save the settings ...

Page 30: ... finger is on the center of scanner window and press a little hard on scanner so it can scan as large finger area as possible to extract enough minutia 3 Keep the angle and direction of finger the same each time placing on scanner 4 If your finger has sweat or water please dry it first and then register the finger 5 If your finger is too dry make it a little wet or touch the forehead to increase t...

Page 31: ...User Manual 24 Chapter3 System Installation This chapter discusses the installation and un installation of T A software as well as the hardware and operation system requirement ...

Page 32: ... and above Minimum 100M hardware space COM USB Port CD ROM CD ROM needed in installation VGA support 800 600 resolution and above Operation system Microsoft Windows 2000 recommended Microsoft Windows XP 3 2 System Installation Please insert T A disc into CD ROM and the disc will automatically run the installation program If not please run setup exe in the root directory of the disc The following w...

Page 33: ...r Manual 26 Select the installation path Then click Next to continue installation Click Installation to start the installation process When the installation process finish the following window will appear ...

Page 34: ...nstallation program In addition Fingerprint Attendance Management System has been added to All Programs Please see the picture below 3 3 Uninstall The Program To uninstall the program delete all installation files in the path you defined above ...

Page 35: ...User Manual 28 Chapter4 Communication The chapter is mainly about how to add delete and set communication between PC and terminal ...

Page 36: ...endance software s login password is not empty you should enter the password firstly Enter the password and click the button OK to login If you enter the wrong password 3 times the software will automatically close When you enter a wrong password a message box pops up as follows Click the button OK And then try to enter the correct password 4 1 T A Machine Management 4 1 1 Add Unit Click the butto...

Page 37: ... be On duty USB Connect the terminal via USB cable LAN Input the terminal s IP address The default IP address is 192 168 0 218 LAN Client Only communication with the PC Server which has server IP COM Connect with COM port RS485 Connect with RS485 need select com port number in the system Click the button OK to save the information Can see a saffron yellow terminal icon Please move the cursor to th...

Page 38: ... the T A unit and then click the button Delete Unit Following message box pops up Click the button OK to delete or click the button Cancel to cancel 4 1 4 Right Key Menu Select terminal icon right click and perform the menu Select all Select all the terminals Reverse Selection Select the terminals which are not selected Cancel the terminals which are selected 4 1 4 1 Set Device Number Device Numbe...

Page 39: ... terminal information Click the button Cancel to close the window If failed to retrieve the terminal information it prompts 4 1 4 3 Open The Door Via Software If you click the item Open the door via software you can see the information in the main interface as follows And meanwhile you can hear the sound from the relay 2009 06 17 16 05 37 1 Head Office Open the door via software successfully 2009 ...

Page 40: ...message Click Read message you will see the message in the Message List You can select one message and click Delete Selected Messages to delete the message One window pops up as follows Click OK to confirm deletion Click Cancel to cancel the deletion Click Delete All Messages if you want to delete all the messages One window pops up as follows Click OK to confirm deletion Click Cancel to cancel th...

Page 41: ...o Management Click the item Photo Management the following window pops up Click Retrieve Photo Information you will get a list of photos Choose the photo you want to download then click Retrieve Selected Photo Click OK button to complete the operation or Cancel button to cancel the operation ...

Page 42: ...The following window will pop up when the operation is successful Choose the photo you want to delete and click Delete Selected Photos Click OK button to complete the operation or Cancel button to cancel the operation ...

Page 43: ...Manual 36 Click Delete All Photos to delete all pictures Click OK button to complete the operation or Cancel button to cancel the operation The following window will pops up when the operation is successful ...

Page 44: ...he main interface as follows 4 1 6 Initialize Unit The device will resume to factory settings All data will be cleaned up Attention should be taken for this operation Click the button Initialize Unit Following message box pops up Click the button OK to confirm or click the button Cancel to cancel Some operation information displays in the main interface as follows 2009 06 17 16 15 12 Synchronizing...

Page 45: ...ng 0 250minutes The maximum value is 250 minutes And the default value is 30s Intelligently Update FP Template Enable Disable the function of FP template update Workcode Prompt Enable Disable the prompt of workcode during verification Relay Settings There are 5 modes Ring 2 Door open means relay 1 control ring Relay 2control lock Door open means only relay 1 control lock Relay 2 disable Door open ...

Page 46: ...ng time Please enable the Ring function in the parameter settings first of all Click the button Ring settings Set ring time window pops up as follows Input the ring time and then click the button Add to add the ring time to the Ring time list You can also click the button Delete to delete the ring time from the Ring time list One message box pops up as follows Click the button OK to confirm or cli...

Page 47: ... zones are arranged in this group If you want to modify the group settings you can just change the timezone number and then click the button Set to save 4 1 10 Download New Record Click the button Download new record Following message box pops up Click the button OK to confirm or click the button Cancel to cancel Following information shows on the main interface 2009 06 17 16 22 27 Setting the gro...

Page 48: ...nd the fingerprint templates information is saved in the folder Template in the installation directory Click the button Backup Employee Following message box pops up Click the button OK to confirm or click the button Cancel to cancel The operation information displays on the main interface as follows 2009 06 17 16 29 26 1 Head Office Reading attendance records 2009 06 17 16 29 27 1 Head Office Rea...

Page 49: ...minal 2 You can stop recovering the employee by click the button Stop on the right bottom corner 4 2 Record Supervision Get the records from the terminal real time 2009 06 17 16 32 48 Get back staffers 2009 06 17 16 32 50 Get back staffers 1 Head office 1 Head office No such ID existed recovery failed 2009 06 17 16 31 48 Get back staffers 2009 06 17 16 31 48 Get back staffers 1 Head Office 2009 06...

Page 50: ... can review the record information in the Real Time Monitoring Records Information as follows When the employee clock in or out the value of Check in Times or the Check out times increases one And the real time record shows as follows And the following window which includes the Employee ID Name Department and Position pops up 4 2 2 Prohibit Real time Click the button Prohibit real time to stop the...

Page 51: ...Employee management interface is as following 4 3 1 Add Employee Click Add employee button open Add modify employee info window which includes 2 pages Basic info and fingerprint registration as follows Basic info Input employee info in Basic info You can also add pictures for employees Notice The No is exclusive as well as the first digit cannot be 0 ...

Page 52: ... window as following Click the button view to choose one photo Edit the photo by the Cut down function and then click the button Save to save as follows 2nd way You can install camera to take pictures and edit then save Make sure there is camera equipment installed in your PC Click button open Pictures shooting window as following ...

Page 53: ... button to delete the employee photo Fingerprint registration Use the external USB fingerprint reader OA99 to enroll the fingerprint The sentence Connect to the fingerprint sensor reader successfully means that the OA99 is connected successfully Place the fingerprint on the terminal s fingerprint scanner window and then click the button enroll to enroll the fingerprint ...

Page 54: ...yee from employee info list you can choose some or all the employees by using the button Shift or Ctrl on your computer s keypad Click Delete employee and the following window pop up Click the button OK to confirm or click the button Cancel to cancel 4 3 4 Transfer Department Choose the employees and then click the button Transfer department The window Employee Transfer pops up Select the departme...

Page 55: ... can find the employee s authorized terminal in the column Unit as follows 4 3 6 Copy Privilege Copy the privilege from employee A to the employee B And then the employee B s privilege will be as same as the employee A Choose the employees from employee info list you can choose some or all the employees by using the button Shift or Ctrl on your computer s keypad Click the button Copy Privilege The...

Page 56: ...using the button Shift or Ctrl on your computer s keypad Click the button Download FP Following message box pops up Click the button OK to confirm or click the button Cancel to cancel The operation nformation shows on the main interface as follows 4 3 8 Upload Employee FP Upload the employee information and fingerprints to the terminal Choose the employees from employee info list you can choose so...

Page 57: ...cel to cancel The operation information shows on the main interface as follows 4 3 10 Employee Checking Search the employee information Search the employee information by the Employee ID Employee Name and Terminal Click Check employee button and then the employee info shows in the list 4 3 11 Department Management Move the cursor to the department list and then click the right button of your mouse...

Page 58: ...g to be modified Click Modify dept The Input Department Name window pops up Input the department name Click the button OK to confirm or click the button Cancel to cancel Delete dept Choose the department which is going to be deleted Click the right button of your mouse and then click the Delete dept Following message box pops up Click the button OK to confirm or click the button Cancel to cancel R...

Page 59: ...d Search Set the Begin Date and End Date as follows Click the button Search record to search the record 4 4 2 Export Record Set the export format export file and time format Export format 3 formats optional text file txt CSV file csv Excel files xls ...

Page 60: ... completed click Export record button open Save as window choose save file directory input file name as following Click Save button The system prompts as follow Click the button OK to confirm 4 5 U Disk Management Program U disk management program use for load the data from USB flash disk to database To read the attendance record from USB flash driver you must make sure all data store under G 0000...

Page 61: ...t the employee information data to local database and fingerprint template to root index Template folder Backup Employee to U Disk The database of the existing employee information and fingerprint template backup to U plate Note If the local database has had this record already the system will prompt record repeated 4 6 System Settings Click the icon on the top left corner the menu pops up as foll...

Page 62: ...rtment and name Clear the data after downloading After downloading records completed delete the record downloaded from machine automatically Click the button OK to save the setting 4 6 2 T A Status Setting Click the T A Status setting option and the T A status setting window pops up Click the state which is going to be modified Input the status description Upload to the selected terminal Upload th...

Page 63: ...it s wrong system will prompt Click OK and input old password again New Pwd the password user wants to set Confirm Pwd Input new password again to confirm If confirm Pwd is different from new one system will prompt Click OK button to input confirm password again After modifying completed click OK button to save new password and it prompts 4 6 5 Database Linking Setting Click the Database linking s...

Page 64: ...t System Click Exit system It prompts Click the button OK to confirm or click the button Cancel to cancel 4 7 User Interface Configuration 4 7 1 Interface Skin Color Shift the skin color by press the button The style is Windows XP system style 4 7 2 Change The Software Language Choose the language in the option 4 7 3 Set Quick Access Button Move the cursor to the icon Synchronize time Click the mo...

Page 65: ...User Manual 58 Click the item Remove from the Quick Access Toolbar ...

Page 66: ...n collect attendance records from different terminals calculate The main theme of this chapter is how to collect attendance records from different terminals with management software and generate different reports The background software can manage staff information set rules of attendance etc ...

Page 67: ...e will pop up as follows The default administrator s name is Admin and password is empty Log in system and the following interface will be displayed The main interface includes three parts 1 System menu Include the whole function module information 2 Shortcut button Shortcut button of common function module array in working order easy to work on 3 Status column Show the current time logged in admi...

Page 68: ...tes when no clock out for off duty Free overtime work can also be calculated on the base that how many minutes working after off duty time Shift expand two days is set under real condition Stat Rules Click page Stat Rules following shows This page describes the stat rules of items normal late early business leave leave absence overtime free overtime Accumulate by times Only calculate the total tim...

Page 69: ...lick page Leave class following shows Add new leave class Click Append input the name of leave class and choose color and click save to finish Revise leave class Select the name of leave class which one need to be revised click Modify input new name of leave class and color and click Save to finish Delete leave class Select the name of leave class which one need to be deleted click Delete and clic...

Page 70: ... 1 Before you using the administrator mode you need to set the privileges for every administrator with which the administrator can modify the operation items after he log in the software there are all the items in the Items operable list in above picture such as Staffer maintenance Shifts settings Calculating and Report we can set different privileges for different administrators so as to divide a...

Page 71: ...hose records which match the above condition will be displayed as follows Notice Modified record log shows all the time attendance record modifications If there s record that has been revised incorrectly before it can be recovered by selecting this record and clicking Restore Click Close to exit 5 2 5 Managing Log Click menu System Managing Log following springs ...

Page 72: ...nterface of Microsoft ADO The acquiescence database is Access2000 The defaulted is att2003 mdb under the main setup directory You can set up the database linking again according to the actual conditions When the following mistake appears you should link database again Click Database linking in system menu the following springs Input the database name or click the button to select the correct datab...

Page 73: ...to do some other operations to the new department you need to set the privilege of modifying the new department for the administrator in the administrator set first choose the new department you just added in the Department operable Department modification Choose the department click Modify and input the new department name then click Save Delete the department Choose the department click Delete a...

Page 74: ...est On Holiday is not checked holidays will make no effect on the shifts for this staffer if the checkbox of Rest On Holiday is checked thus for those holidays even there are shifts on those days for the staffer those shifts will be invalid And if there are time attendance records of this staffer those records will be deemed as free overtime 2 Staffer No is exclusive as well as the first digit can...

Page 75: ...cation will take effect and be saved Click Show all columns to display all fields in the list Click Export Data and following window will prompt Please select your target directory of your export file format txt or xls and the file name Click Save to confirm the operation Notice Exported Excel file can be used as backup information and can be imported again 5 4 Attendance Management Click Attendan...

Page 76: ...period between On duty and Off duty required in the company rule For instance the company rule requires the working hours be 08 00 12 00 and 13 00 17 00 so 08 00 12 00 and 13 00 17 00 are two timetables If such a shift needs to be setup these two timetables should be setup first Here we use time table morning to indicate 08 00 12 00 and time table afternoon to indicate 13 00 17 00 so two timetable...

Page 77: ...e can be more than one day meaning End Clock in Time can be before Begin Clock in Time but it can t be longer than 24 hours Late error allowance means how many minutes after On duty are treated as late Early error allowance means how many minutes before End Clock in Time are treated as early Count as work day and Count as work time XXX minutes are used in calculating business leave leave absence a...

Page 78: ...nd the following window pops up Add a shift Click Append and enter corresponding shit information in Shift Name such as normal shift Cycle 1 Cycle Unit week and click Add select the timetables and time range required in this shift in the springing window see the Pic below For instance select the timetable Day shift and select from Monday to Friday and then click OK back to this window and click Sa...

Page 79: ...shift goes around every week cycle every three weeks and staff is on holiday every Saturday and Sunday Step 1 Click Append enter Three shifts in Shift Name set Cycle to 3 and Cycle Unit to week Please see the picture below Step2 Add corresponding working hour timetable in accordance with Cycle first week morning shift from Monday to Friday Click Add and the following window pops up Select the time...

Page 80: ...Monday to Friday Click Add make corresponding operation in the springing window see the result below Click OK to complete the working hour setting for the third week After the completion of above steps please don t forget to click Save and the setup of three shifts will be done see the picture below 5 4 3 Staffer Scheduling Click Staffer Scheduling in Attendance menu The following window appears ...

Page 81: ...s week and the amount of cycle is more than 2 the starting date should setup as Sunday If the cycle unit of scheduling is month and the amount of cycle is more than 2 the starting date should setup as 1st day of a month Deletion of the shifts Select the shifts in the shifts form which you want to delete click Delete button and click OK on the pop up dialog box to finish the deletion Arrange a Temp...

Page 82: ...te the selected timetable Clear Delete all the timetables in the current time range Cancel Delete the existing temporary scheduling in the selected time range 5 4 4 Attendance Records Click Attendance Records in Attendance menu the following appears Inquiry of attendance record Select the department staff the beginning and ending time that need to inquire about then click search you can get the co...

Page 83: ...need to lead out the attendance record you will only need to click export you can lead out the data inquired File format txt xls Click Modify Log and the log modifying window will be called for reviewing the modification log of time and attendance records 5 4 5 Attendance Calculating And Report Inquiry of report form Click Attendance Calculating and Report in Attendance menu the following window a...

Page 84: ...xceptions Display Staff s attendance result in the scheduled time period Other Exceptions Display Staff s leave out and overtime etc Calculated Items Display all Staff s calculated items such as normal actual late early absent overtime etc Note When dealing with Out calculation there should be Out back and only Out and Out back in one shift can be calculated Working hours in the report Actual Late...

Page 85: ...ncel revision to this record Deal with and save You can save the records that have been treated If you want to see the changed records you can click modified record log in system menu Filter the record If there are too many records you can filter them and keep down the corresponding record you want Columns Define the fields displayed Meanwhile the modification will take effect and be saved Show al...

Page 86: ... Attendance Report Calculate staff s attendance record Daily Report Calculate staff s daily attendance record General Report Calculate all staff s attendance items such as normal actual late early absent overtime etc ...

Page 87: ...ser Manual 80 Exceptions Report Calculate staff s out overtime business leave personal leave etc Create a Report for Current Grid Print preview of the current displayed grid For example Attendance Report ...

Page 88: ...ther computer for printing extension file name is frp Print Report Close Preview Data Export Click Export and the displayed data of grid in the current window will be exported to a file txt or xls It has the same function as Export Data when right clicking in each grid Exceptions dealt with Click Exception and the following menu will pop up Click options one by one in the menu and the following mo...

Page 89: ... following interface springs Deal with staff away on business leave Click Append then select the proper department staffer ID beginning time ending time leave type and click save when ready Modification of staff away on business or leave Select the appointed staffer whom you want to make this modification to and click Modify Then you can modify the relative information click Save when ready Deleti...

Page 90: ...nt will be listed in the staffer list select the staffers whom you want to add records on to then select punching in or out and the time click OK to finish 5 5 4 Dealing With Collectively Late Leaving When collectively coming late leaving early takes place for some allowable reasons you can use this function Click Dealing with Collectively Late Leaving in Exception menu The following springs Steps...

Page 91: ... format as follows This format of file only can import the staffer info of ID Name and department The format of data must follow Staffer ID Tab Name Tab Department The information each staffer takes one line no blank line between one another The definition of MS Excel xls data format as follows This format of file can import the staffer info includes Staffer No Name Department position Employ Date...

Page 92: ...tabase Click Compress Database in Data Maintenance menu to compress and repair the database 5 6 5 Backup Database For ensuring the safety of data and recoverability we advise you to back up the database regularly Click Backup Database in Data Maintenance menu then select the route to backup the database Click Save when ready Back up the database manually Copy the Att2003 mdb from the installation ...

Page 93: ...xe into the input field of Executable file or browse to find the calculator program click Save to finish at last We will see Calculator when you open External program management over again 5 7 2 Connect to Time Attendance Machine Click External Connect to Time Attendance Machine springs the communication interface between the software and the machine which can control the current machine connected...

Page 94: ...User Manual 87 Chapter6 FAQ Frequently asked questions and answers ...

Page 95: ...e Enroll fingerprint again Please refer to illustration of pressing finger 10 Fingerprint not enrolled yet Place enrolled finger 6 2 T A system can t be connected with PC Reason Solution 1 Communication method not set correctly Select the correct communication method 2 Cable not plugged firmly or cable hardware problem Plug the cable firmly or change another cable 3 Not able to connect COM wrong C...

Page 96: ...D 2 This user do not have the 1 1 identification privilege Set the 1 1 identification privilege 6 6 The unit beeps automatically when no one punches in out Reason Solution 1 Direct sun light or too bright light Avoid direct sun light or other bright light 2 Latent fingerprint on the surface of sensor Clean sensor surface adhesive tapes recommended Notice If you have any other problems please kindl...

Page 97: ...User Manual 90 Chapter 7 Appendix The main theme of this chapter is the additional information of this T A including access control and cable connection ...

Page 98: ...User Manual 91 7 Appendix 7 1 Communication And Power Interface 7 2 Access Wiring Diagram 1 Connecting E Lock ...

Page 99: ...User Manual 92 2 Connecting E Lock with External Power 3 Dual Relays Application 4 Connecting Wiegand Output to External Controller ...

Page 100: ...User Manual 93 5 Wiegand Card Reader Connection 6 RS 485 Interface 7 RS 232 Interface ...

Page 101: ...User Manual 94 ...

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