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AccXES Account Management Tool Administrator’s Guide

Appendix 3

Menu Commands

The menu commands are located in the toolbar at the top of each AMT tab. The
commands that are not valid from the currently viewed tab will be grayed out.

File Menu

Import Accounting File -

Import account and sub-account identifiers into the

AMT Raw Database, which was generated from AccXES
firmware versions 2.0 through 6.1

or import a Non-AccXES

file.

Exit -

Close the Main Window and exit from the AccXES Account Management

Tool software.

View Menu

Accounts -

View the currently defined list of AccXES AMT job accounts.

Users

- View the currently defined list of AccXES AMT job accounting users.

Printers -

View the currently defined list of AccXES printer/copiers from which to

collect job accounting data.

Associations

– Refreshes the “Current Associations…” window to show the

current associations for the selected accounts.

Raw Job Accounting Data -

Displays the raw job accounting database records.

Tallied Job Accounting Data -

Displays the tallied job accounting database

records.

Configuration Menu

Add -

Open the "Add Accounts", "Add Users", or "Add Printers" dialog.

Delete -

Delete the selected accounts, users, or printers from the account

database.

Find -

Open the "Find Account", "Find User", or "Find Printer" dialog.

Содержание 850DP - Phaser Color Solid Ink Printer

Страница 1: ...AccXES Account Management Tool Administrator s Guide Version 10 0 701P41531 May 2004...

Страница 2: ...PORATION InstallAnywhere is a registered trademark of Zero G Software Inc Mac OS X is a registered trademark of Apple Computer Inc Pentium is a registered trademark of the Intel Corporation Red Hat Li...

Страница 3: ...an Installation 12 Tutorial 13 Before Using the Account Management Tool 13 Using the Account Management Tool 14 Accounts Tab 23 Overview 23 How to Use the Accounts Tab 23 Add an account to the Account...

Страница 4: ...ws 34 How to Connect Accounts Printers Users on the Edit Account Associations Dialog 35 Printer Job Accounting Tab 37 Overview 37 How to Use the Printer Job Accounting Tab 37 Importing Data from print...

Страница 5: ...Enabling Job Accounting 54 From the Web PMT 54 From the AccXES Compliant Scanner 54 From the Printer User Interface 8825 8830 8850 54 2 Saving Each Printer s Media Usage Data to a File Before Loading...

Страница 6: ...AMT Administrator links specific users and printers to the defined accounts The associations are stored in the Associations table NOTE The maximum number of AMT records allowed are 9999 accounts 9999...

Страница 7: ...Account Management Tool Administrator s Guide 7 unique name If the same file name already exists instead of replacing the file it appends to the existing file See Appendix 2 for a list of the AMT data...

Страница 8: ...based PC Pentium 1 Ghz or greater Red Hat Linux Apple G3 G4 G5 MacOS X 10 2 x Sun w SPARC processor minimum 333 MHz Solaris Version 2 6 2 7 2 8 NOTE Windows 95 98 are no longer officially supported M...

Страница 9: ...ollows Go to http www xerox com Choose Support Drivers Go to the Wide Format section Select the hyperlink that refers to AccXES 88xx X2 Tech 510 721P Under your type of driver select Drivers Downloads...

Страница 10: ...he version that you have on your machine is too old to get updated then an Update Failed screen will appear You will need to select the Done button to stop the installation See the Uninstalling page o...

Страница 11: ...acOSX 10 3 x RedHat 1 To install an application on a RedHat 8 system insert the CD ROM into the CD ROM drive and enter the following commands cd AccXES InstData Linux VM install bin or cd setup bin 2...

Страница 12: ...tabase files on a regular basis The names of the AMTdatabase files are AccXESjadb backup AccXESjadb data AccXESjadb script AccXESjadb properties In the Windows environment the default location of thes...

Страница 13: ...k on the Enabled or Optional radio button Selecting Enabled will require every user to enter an Account ID and User ID into the scanner or Document Submit Tool before every print or scan job Selecting...

Страница 14: ...nts on the Account Tab as follows Select the Accounts Tab Select this toolbar button or select Configuration Add Account You will be creating accounts on the Add Accounts dialog NOTE It is easiest for...

Страница 15: ...e Close button The Account ID and Creation Date will become visible on the Accounts Tab list 4 Add Users on the Users Tab Select the Users Tab Select this toolbar button or select Configuration Add Us...

Страница 16: ...sh and period symbols are allowed Duplicate printer names are not allowed Add your Printer Description into the 80 character text field The field may be left blank Duplicate descriptions are allowed A...

Страница 17: ...t whose associations you want to edit The first account that you selected will now appear in the Account ID field In the Printers window click on the printers that you wish to associate with this acco...

Страница 18: ...mark will be removed from the Printers Status column It will also be removed from the Authorization Needed column on the Printers Tab Select the Close button to close out of this screen Go to the Prin...

Страница 19: ...printer the Authorization Needed box will be empty and the Last Authorized date will be modified on the Printers Tab If there is a checkmark in the Purge Needed column then select this toolbar button...

Страница 20: ...ntroller to delete purge the original data If you go to the Printers Tab there will be no checkmark in the Purge column See Appendix 2 for the meaning of the data fields 10 Repeat the above process in...

Страница 21: ...ounting Tab A message will appear at the bottom of the screen showing how many records are in the Raw and Tallied Job Accounting Databases WARNING You can only generate a tally of the data that is cur...

Страница 22: ...o a File dialog select Save to confirm your choice NOTE Be sure to save your newly tallied data to a new file This will avoid overwriting the previously saved data file which contains different values...

Страница 23: ...y can become part of the Account ID For example if you want to add account 3 and sub account 2 you would type in 3 2 as the Account ID Lower case characters are converted to upper case letters on entr...

Страница 24: ...ecommended that before accounts printers or users are deleted that the Account Administrator selects this toolbar button on the Printer Job Accounting Tab to retrieve the job log file data from each P...

Страница 25: ...og window will appear 2 Type in the Account ID to search for that account in the AMT Accounts Database and press the Search button The located Account will show as highlighted on the Accounts Tab Stat...

Страница 26: ...t this toolbar button or select Configuration Add Users 2 In the Add Users dialog type the user name into the User ID field The User ID is an alphanumeric character string A Z 0 9 with a maximum of 32...

Страница 27: ...dd dialogs you can skip this step Delete a user in the Users Database NOTE It is recommended that before accounts printers or users are deleted that the Account Administrator selects this toolbar butt...

Страница 28: ...Type in the User ID for which to search 3 Press the Search button The match will be highlighted in the User List window If no match is found the AMT Administrator will be notified by an information d...

Страница 29: ...on the Edit Account Associations Tab The maximum number of printers supported by the AccXES AMT is 999 For system performance reasons it is recommended that the AMT Administrator limit the number of...

Страница 30: ...printer s authorized accounts and users The authorization command will be sent to each of the AMT defined printers whose Authorization Needed field shows a checkmark and whose Unvalidated box does not...

Страница 31: ...nters are deleted This dialog warns the AMT Administrator to collect the printers job log file prior to deleting the printer Deleting a printer removes it from the AMT Printers Database and it will no...

Страница 32: ...log file Select this toolbar button to send the Job Options to the printers controllers Authorization Needed Column A change has been made in the AMT Master Database printer s associations but it has...

Страница 33: ...command that defined accounts and users was sent to the printer This field will be blank for printers that have not been issued the authorization command for example after printer creation but prior...

Страница 34: ...allowed Once accounts are selected their currently defined associations will be displayed in the Current associations window Users window This is a scrolling list window that contains all of the User...

Страница 35: ...r in the Database Status box to indicate that the associations that you just made have not yet been placed into the AMT Associations Database The checkmark in the Printers Status column means that the...

Страница 36: ...retrieve the job log file data from each Printer s controller Exiting the dialog without updating the printers will generate a warning message but won t cause loss of data In this case the next time y...

Страница 37: ...media square area field and scan usage records that are currently in the Raw Job Accounting Database at the time of the tally If metric units is selected on the Job Options dialog the raw database un...

Страница 38: ...ed This is a numeric 2 character field to indicate the number of days to keep the data in the Raw Job Accounting Database The minimum keep interval is 1 day 24 hours and the maximum keep interval is 9...

Страница 39: ...in the Raw Job Accounting Database at the time of the tally Accounts and Users that show zero media usage will be listed with zeros in the tallied data If an account or user is defined on more than o...

Страница 40: ...layed Data to a File CAUTION After exporting the tallied data the same data will be exported again if the records are not deleted first from the Raw Job Accounting Database before being re tallied Dat...

Страница 41: ...re received by the printers controllers NOTE The same job options are sent to additional printers when you add them to AMT The setting selections are described below Select the following Job Accountin...

Страница 42: ...uration is sent to the printers after you select the Set the Printers Job Accounting Options toolbar button CAUTION New job accounting data will not be saved in the printer controller s job log file u...

Страница 43: ...eCollect the Job Accounting Data toolbar button on the Printer Job Accounting Tab This is a numeric 2 character field The minimum keep interval is 1 day 24 hours and the maximum keep interval is 90 da...

Страница 44: ...s and 25 users on one printer or 100 accounts and 25 users on 2 printers there will be 5000 associations created if you select the global associations feature If AMT is reaching its associations limit...

Страница 45: ...net area data cannot be imported 1 Select this toolbar button on the Printer Job Accounting Tab or select File Import Accounting File 2 On the Import Accounting File dialog select Import pre 7 5 AccXE...

Страница 46: ...ou can view the Account IDs on the Accounts Tab the User IDs on the Users Tab and the accounting data on the Printer Job Accounting Tab NOTE If erroneous data is found in the import file that data wil...

Страница 47: ...d become Users in the AMT database Example of import user data format Select Import Accounts and Users if both accounts and users are being imported from the file They are treated as pairs the first i...

Страница 48: ...you did not select the Create global associations feature before importing your file you will next need to associate each Account ID and User ID with the printers that you have defined in the AMT See...

Страница 49: ...e file name already exists instead of replacing the file it appends to the existing file CAUTION After exporting the AMT data the same data will be exported again if the records are not deleted first...

Страница 50: ...rted file or select the Browse button On the Save Account Information screen in the Look In field double click on the directory where you want the data saved In the File Name field type in the file na...

Страница 51: ...ted in the AMTdatabase folder The default location of this folder is in C Program Files AccXES AMTdatabase WARNING If you accidentally manually delete the saved AMT database files they cannot be recov...

Страница 52: ...ools Read the above warning message about losing your AMT data files if you manually remove files Mac OS X To uninstall the application on a UNIX system execute the following commands cd application i...

Страница 53: ...placed the Java application Note that these commands may differ from that shown above depending on the version of Linux is used The commands shown here are for a RedHat 8 0 system NOTES Uninstaller d...

Страница 54: ...ontrol panel Press the Next key until SYSTEM ADMINISTRATION is displayed Press the Entry key Enter the administrator password Press the Next key until JOB ACCOUNTING is displayed Press the Enter key P...

Страница 55: ...em account data 0 for the account number and 1 for the sub account number Putting 1 in the Account field will display all accounting data Select if the display values should be in square decimeters or...

Страница 56: ...k from printer controllers N5T CNG or VP8 Check that a floppy disk drive exists on the printer s controller If yes do the following Ensure that a 3 5 inch floppy disk with MS DOS formatting is availab...

Страница 57: ...sent to the printer s controller Only AMT defined users can use an AMT defined Account ID when interacting with the defined printer scanner The Account ID field is input on the Add Accounts dialog Wh...

Страница 58: ...If multiple media types or media sizes are used for the same job the first will be listed on the Raw Job Accounting Data list on the Printer Job Accounting Tab However if you double click on the row i...

Страница 59: ...date and time that the Job Options were sent to the printers This shows on the Printers Tab The Job Options are made on the Select Job Accounting Options dialog which the AMT Administrator accesses fr...

Страница 60: ...counting Database is the printer name set by the Web PMT or by a PJL command Record ID This is the Raw Job Accounting data record identifier that is generated by the Account Management Tool Scan Desti...

Страница 61: ...he Raw or Tallied Database User ID Alphanumeric character string A Z 0 9 maximum 32 characters This is defined in the AMT by the AMT Administrator A decimal point and minus sign are allowed Lower case...

Страница 62: ...data from each AccXES AMT defined printer s job log file which is located in each printer s controller The data will remain in the database until it is manually deleted or until the Keep Raw Printer...

Страница 63: ...nd Users that show zero media usage will not be listed in the tallied data If an account or user is defined on more than one machine a line for each machine s accounts and users appears in the tallied...

Страница 64: ...nts View the currently defined list of AccXES AMT job accounts Users View the currently defined list of AccXES AMT job accounting users Printers View the currently defined list of AccXES printer copie...

Страница 65: ...m the printers whose Purge Needed field is checked on the Printers Tab Collect Job Accounting Data from the Printers Collects the controller s job log file data from each of the defined printers and p...

Страница 66: ...eld Accounts Tab Add an Account Add a Printer Add a User Appendix 1 Appendix 2 Appendix 3 Associations to edit Authorization Needed C Configuration Menu Commands Configuration Needed D Delete an Accou...

Страница 67: ...orting Data From Printers Using Less Than 7 0 AccXES Firmware Installing the AccXES Account Management Tool IP Address of the Printer J Job Accounting Enabling Job Completion Time Job ID Job Name Job...

Страница 68: ...ave Pre 7 0 Firmware Media Usage Data Scan Destination Scan File Size Scan Media Length Scan Media Width Scanned to Net Count Scan Time Sets Completed see Job Sets System Requirements T Table of Conte...

Страница 69: ...AccXES Account Management Tool Administrator s Guide 69 V View Defined Accounts View Defined Printers View Defined Users View Menu Commands...

Страница 70: ...ips Road Building 845 17S Webster New York 14580 9791 USA Printed in the United States of America AccXES is a trademark of the Xerox Corporation 2004 All other product names mentioned herein are trade...

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