5
RECORD OR CHANGE GREETINGS (
Log in to your mailbox)
NOTE:
page 4
for first time mailbox setup instructions
Press
3
to access greeting menu.
Press
1
to create, change, delete a greeting.
Enter Greeting number (1-9).
Voice prompt indicates if greeting is recorded.
When Greeting is already recorded, you hear a prompt to Press
1
again to rerecord.
Begin speaking after the tone.
Press
1
to end recording.
Press
23
to listen.
Press
*3
to delete and rerecord.
Press
#
to APPROVE.
Stay on line to activate greeting.
IMPORTANT:
A GREETING MUST BE ACTIVATED. STAY ON
THE LINE AND FOLLOW VOICE PROMPTS TO ACTIVATE
THE GREETING.
Voice prompt will give you call type options. (see
page 4
)
NOTE:
When activating as temporary, you will be prompted to
enter the number of days you wish greeting to remain active. (Be-
tween 0 – 30). If 0 is chosen, greeting remains active until you
deactivate it.
CHANGE PASSWORD
(Log in to your mailbox)
Press
5
for Personal Options.
Press
4
to Change Password.
Enter your new password and
#
key.
Enter your new password again and
#
key.
CHANGE RECORDED NAME
(Log in to your mailbox)
Press
5
for Personal Options.
Press
5
to Record Name
Speak your name after the tone.
Press
1
to End Recording.
Press
#
to Accept Recording.
ACTIVATE A GREETING
(Log in to your mailbox)
Press
3
to access greeting menu.
Press
3
to activate greeting.
Enter Greeting Number (1-9).
If you have not already recorded the greeting:
Record at the tone.
Press
1
to end recording.
Press
#
to Approve.
If you have already recorded the greeting:
Press
0
to listen to it.
Follow voice prompts to select required call type.
Press
#
to exit to the greeting menu.
DEACTIVATE A GREETING
(Log in to your mailbox)
Press
3
to access greeting menu.
Press
0
to listen.
Enter Greeting Number (1-9) then Press
*8
.
WORK WITH MESSAGES
WORK WITH MAILBOX OPTIONS
LEAVE MESSAGE:
Leave a message without ringing the phone:
Internal:
Press
#
and enter the mailbox number.
At tone:
Leave your message and hang up.
CALL TRANSFER TO A MAILBOX:
Transfer a caller to a mailbox.
With Caller on line:
Press
TRANSFER
Key.
Press
#
and Enter mailbox number.
Press
TRANSFER
Key or
COMPLETE
Softkey
Immediately.
FORWARD MESSAGES TO ONE OR MORE MAILBOXES
While listening to a message:
Press
1
to begin forward process.
Press
2
to forward with comment.
Record at the tone.
Press
#
to end your recording.
Enter a list of extensions separated by
#
sign.
Press
#
at the end of list to indicate you have finished.
Press
#
to deliver the forwarded message.
MAILBOX OPTIONS
When in a mailbox on the system
Press
*7
to log in to your mailbox.
Press
*8
to transfer to another extension.
Press
#
to return to previous menu.
CHANGE VOICEMAIL TO EMAIL OPTIONS
Press
FEATURES
Softkey.
Scroll to and Select
VISUAL VOICEMAIL.
Scroll to
and press
CHANGE
Softkey.
Choices are:
OFF
messages will be received on your desk phone.
COPY
messages are received in both your email and on your
desk phone, you must manage them in both.
FORWARD
messages are sent to your voicemail as a wave file
attachment and are not left on your desk phone.
ALERT
messages are received on your desk phone and the system
will send you an email to alert you .
Once you have chosen your setting Press
SAVE
Softkey.
VISUAL VOICE TO CHECK MULTIPLE MAILBOXES
When your phone lights for multiple mailboxes, you can check mes-
sages for any mailbox assigned to you using Visual Voice.
TO USE:
Press
FEATURES
Softkey,
Scroll to and Select
VISUAL VOICEMAIL.
When asked for password, use your personal mailbox
password.
Display shows
NEW/OLD/SAVED
Messages for each
mailbox starting with your personal mailbox.
Scroll to and Select applicable mailbox.
Display shows
NEW/OLD/SAVED
Messages.
Scroll to and Select applicable message type.
Screen displays Message information and Softkeys.
NOTE:
Once you are logged in via Visual Voice, all voicemail
commands are activated by pressing the Softkeys ie:
DELETE.
