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Chapter 3

Scheduling a Conference Call

◆

Aspire Conference Bridge User Guide

1. Log in to the Aspire Conference Bridge PCB (page 3).

2. Click on

the

Setup New Conference

link. Enter the following information:

●

Organizer

The user name of the organizer. When a user is logged in as a member of a group, the group
name is supplied in this

eld.

This

eld is informational only and is based on the user’s password. It cannot

be modi

ed.

●

Email

The Email address of the organizer.

●

Subject Line

The subject line allows organizers to personalize the conference subject on a per conference
basis.

●

Start Date

Enter the start date for the conference call. The calendar icon can be clicked to allow for easier
selection.

●

Start Time

The start time of the conference call.

●

Duration

The duration of the conference call.

●

No. of Participants

The number of participants to invite to the conference besides the organizer. The maximum
number of con

gurable participants is

fteen (15) plus the one (1) organizer for a total of six-

teen (16) participants.

●

Admission Control

Administration Control

, when checked, this option requires the organizer to allow (by

pressing a key sequence) each new participant to enter the conference. When this function is
enabled, the

Host Required

option must also be enabled. Clicking on

Admission Control

automatically enables

Host Required

The organizer enters the following codes at the organizer keyset to allow each new participant
to enter the conference.

●

Host Required

, when checked, requires the organizer to be present for the conference to con-

vene. No participants may enter the conference prior to the organizer entering the conference.

●

Participant Announce

Allows you to enable or disable the announcement prompt when conference participants enter
scheduled conferences.

Scheduled conferences with nine (9) participants or more will automatically

disable this function.

Admission Control: Access Codes

Organizer Accept Participant

Organizer Reject Participant

Содержание P/N 0893416

Страница 1: ...Empowered by Innovation Conference Bridge User Guide P N 0893416 Rev 1 September 2006 Printed in U S A 5 99 Technical Support Web Site http ws1 necii com registration is required...

Страница 2: ...ovide any updates or corrections to this manual Further NEC Unified Solutions Inc also reserves the right without prior notice to make changes in equipment design or components as it deems appropriate...

Страница 3: ...ndow 5 Chapter 2 7 Administration Setup 7 ADMINISTRATION 7 Edit Bridge Configuration 9 User Accounts 11 Add Account 12 Edit Account 13 Delete Account 14 Gain Configuration 15 CONFIGURATION 16 Email Co...

Страница 4: ...Table of Contents Table of Contents 2 Aspire Conference Bridge User Guide Chapter 5 31 Calling Into A Conference Bridge Call 31 Calling Into A Conference Bridge Call 31 Conference Access Codes 32...

Страница 5: ...a pending conference This option is selectable when setting up new conferences The Aspire Conference Bridge EMail con guration supports SMTP mail server ONLY Host Required when enabled requires the ho...

Страница 6: ...Introduction 2 Aspire Conference Bridge User Guide For Your Notes...

Страница 7: ...gured using an Internet Browser Microsoft Internet Explorer 6 0 or higher is recommended The Login page allows a user to enter their user name and password for network access Log in as follows 1 Start...

Страница 8: ...e created by them Admin Group Green color user code A member of the admin group may create view edit and delete conferences for any user The member may also edit the conference application settings an...

Страница 9: ...nks are also available though the information in the Configuration link is displayed only the EMail Configuration can be edited When logged in as a member of the installer group the previously mention...

Страница 10: ...Chapter 1 Accessing the Aspire Conference Bridge 6 Aspire Conference Bridge User Guide For Your Notes...

Страница 11: ...o access the Conference Bridge status and con guration pages click on the Administration link on the side bar This link is available only to members for the Admin and Installer level groups The rst pa...

Страница 12: ...m conference duration End Tone Alert Time The alert message is played to all participants at the speci ed time before the end of the conference A time of two minutes speci es that the end message be p...

Страница 13: ...Chapter 2 Administration Setup Aspire Conference Bridge User Guide 9 Edit Bridge Configuration Clicking on the Edit Bridge Configuration link takes you to the Conference Bridge Configuration page...

Страница 14: ...sonalized greeting When disabled unchecking the box Conference Bridge PCB restores the factory default greeting Recording Personalized Greeting 1 Dial into the Conference Bridge PCB and enter the set...

Страница 15: ...ministration Setup Aspire Conference Bridge User Guide 11 User Accounts Clicking on the User Accounts link brings up the User Accounts Management page Using this page User Accounts may be added edited...

Страница 16: ...De ne the group with which the new account should be associated When the current user is a member of the admin group they may only add members of the admin group or user group When the current user i...

Страница 17: ...Chapter 2 Administration Setup Aspire Conference Bridge User Guide 13 Edit Account The Edit Account page allows you to modify any user password...

Страница 18: ...hapter 2 Administration Setup 14 Aspire Conference Bridge User Guide Delete Account The Delete Account page allows you to delete previously added user account s The installer account cannot be deleted...

Страница 19: ...t Receive levels for external and internal calls Setting this option to a positive setting increases the volume level Entering a negative number decreases the volume level Example When the following s...

Страница 20: ...uration This page is displayed for Admin and Installer password levels however with the Admin pass word only the EMail Con guration can be edited the other entries can only be edited with the Installe...

Страница 21: ...uration supports SMTP mail server ONLY Consult with your System Administrator for SMTP Server information This option is displayed for Admin and Installer password levels however with the Admin pass w...

Страница 22: ...d to use for the authentication This must be entered every time the Email con guration is modi ed when authentication is used From Email Address De ne the Email address displayed in the From eld on no...

Страница 23: ...Guide 19 Chapter 3 Scheduling a Conference Call Chapter 3 SET UP A NEW CONFERENCE From the Setup New Conference window in the operations window you may make the initial selections for the conference T...

Страница 24: ...er The maximum number of con gurable participants is fteen 15 plus the one 1 organizer for a total of six teen 16 participants Admission Control Administration Control when checked this option require...

Страница 25: ...after clicking on Next Recurrences Organizers may schedule a conference to recur in a cycle of 1 31 The number of recurrences is dependant on the number of days in the month Default 0 Recurrence Peri...

Страница 26: ...OP UP BLOCKER SETTINGS menu When Send Notification is enabled an Email is sent to all participants with an Email address entered The Email contains the conference start date start time duration and th...

Страница 27: ...or is displayed and you have the opportunity to modify the conference to resolve any scheduling conflicts When the Email Con guration options are not set properly a message is displayed in the new con...

Страница 28: ...Chapter 3 Scheduling a Conference Call 24 Aspire Conference Bridge User Guide For Your Notes...

Страница 29: ...layed When you are a member of the admin or installer groups all currently scheduled conferences along with the organizer of each conference are displayed The start date start time and duration are al...

Страница 30: ...r Guide Conference Details By clicking on the Details button you may view all the conference information This information is the same information displayed in the New Conference Report The Conference...

Страница 31: ...y modify any parameter of the conference such as add or delete participants etc Deleting a participant will only delete that participant s information and will not delete any other participant s infor...

Страница 32: ...ete Conference When the Delete button is clicked from the Conference Manager you are prompted with a new browser win dow con rming that the delete operation should occur When you click No the delete o...

Страница 33: ...to the Department Group pilot number 2 After the announcement message plays if required by the Conference Bridge setup you hear a prompt to enter your password Enter the password provided when the co...

Страница 34: ...rticipant entry Note If this option is set the conference is secured for the duration of the conference Accept Participant Entry Dial 5 The organizer may use this access code to permit participants ac...

Страница 35: ...ons com Other Important Telephone Numbers Sales 203 926 5450 Customer Service 203 926 5444 Customer Service FAX 203 926 5454 Technical Service 203 925 8801 Discontinued Product Service 900 990 2541 Te...

Страница 36: ...0893416 September 25 2006 Rev 1 Printed in U S A NEC Unified Solutions Inc 4 Forest Parkway Shelton CT 06484 TEL 203 926 5400 FAX 203 929 0535 www necunifiedsolutions com...

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