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Chapter 7

Working with Documents in the Desktop Manager 7-1

orking with

Documents in the

Desktop Manager

Chapter 7

Working with Documents in the

Desktop Manager

This chapter contains information and instructions for managing,
manipulating, and annotating your documents in the Desktop Manager.

❏

Managing Your Documents in the Desktop Manager ........................ 7-2

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Selecting Documents in the Desktop Manager ............................ 7-2

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Printing a Document in the Desktop Manager ............................ 7-3

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Working with Jobs in the Out Box Folder ..................................... 7-4

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Creating a Folder .............................................................................. 7-8

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Moving a Document ......................................................................... 7-8

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Copying a Document ....................................................................... 7-9

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Renaming a Document or Folder ................................................. 7-10

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Deleting a Document or Folder .................................................... 7-11

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Restoring a Deleted Document ..................................................... 7-11

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Emptying the Trash Folder ............................................................ 7-12

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Importing a Document .................................................................. 7-12

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Exporting a Document ................................................................... 7-13

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Attaching a Document to Electronic Mail (E-mail) .................... 7-14

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Manipulating a Document in Document View .......................... 7-14

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Arranging the Documents in Document View ........................... 7-14

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Scrolling Through a Multi-page Document ................................ 7-15

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Removing a Page from a Document ............................................ 7-15

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Splitting a Document ..................................................................... 7-16

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Merging a Document ..................................................................... 7-16

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Annotating a Document ........................................................................ 7-17

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Features of the Document Viewer Window ................................ 7-19

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Adjusting Your View of the Document ....................................... 7-21

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Adding Annotations to Your Document ..................................... 7-24

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Revising Your Annotations ........................................................... 7-29

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Exporting the Document ............................................................... 7-32

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Printing the Document .................................................................. 7-33

Содержание MultiPASS L60

Страница 1: ......

Страница 2: ...CanonMultiPASS L60 MultiPASS DesktopManagerforWindows Version2 61 SoftwareUser sGuide...

Страница 3: ...CENSE AGREEMENT Limited warranty this material is provided strictly as is Canon disclaims all warranties of any kind either express or implied including but not limited to the implied warranties of me...

Страница 4: ...L60 Options 2 6 Setting the Default Printer 2 7 Changing the Printer Port 2 7 Chapter 3 Printing with the L60 3 1 Printing a Document 3 2 Printing Envelopes 3 3 Changing the Printer Settings 3 6 An Al...

Страница 5: ...33 Printing a Fax Cover Page 5 33 Chapter 6 Scanning 6 1 Overview of Scanning 6 2 Features of the ScanGear Window 6 2 Scanning with the Desktop Manager 6 4 Scanning from a Windows Application 6 5 Sett...

Страница 6: ...t 7 11 Emptying the Trash Folder 7 12 Importing a Document 7 12 Exporting a Document 7 13 Attaching a Document to Electronic Mail E mail 7 14 Manipulating a Document in Document View 7 14 Arranging th...

Страница 7: ...kground from StartUp 8 24 Restarting the MultiPASS Background 8 24 Adding MultiPASS Background to StartUp 8 25 Disconnecting the L60 8 26 Using MultiPASS Diagnostics 8 26 Uninstalling the Desktop Mana...

Страница 8: ...e hereafter referred to as the L60 and Desktop Manager respectively With your L60 the Desktop Manager software package enables you to perform a variety of tasks meeting all your printing faxing and sc...

Страница 9: ...ge and to schedule the transmission time for the fax Predefined fax cover pages are available or you can design one of your own For associates to whom you repeatedly send faxes you can set up an Addre...

Страница 10: ...op Manager These options include parameters that affect the sending and receiving of faxes and the assignment of speed dial numbers The option settings you define in the Desktop Manager override the c...

Страница 11: ...Background automatically starts when you start Windows or the Desktop Manager and begins monitoring the activity through the bi directional parallel port to which the L60 is connected MultiPASS Monito...

Страница 12: ...onics compatible parallel cable 6 6 feet 2 meters in length or shorter For help in purchasing the correct cable consult your dealer or retailer About This Guide This guide assumes you have a familiari...

Страница 13: ...access the dialog box or the Microsoft Windows User s Guide Text in quotation marks Used to refer to the title of a section within the guide For example the Installing the Software section Click doubl...

Страница 14: ...p Manager MultiPASS Desktop Manager Online Help The online help includes context sensitive help about a dialog box and step by step instructions for Desktop Manager tasks Canon MultiPASS L60 User s Gu...

Страница 15: ...1 8 Introduction Chapter 1...

Страница 16: ...ger Software This chapter contains information and instructions for installing the Desktop Manager software and setting the default printer and port Installing the Software 2 2 Preparing for the Insta...

Страница 17: ...chapter n The fax setup information you enter during the installation adjusts corresponding settings in your L60 Therefore any fax information you may have set manually in the L60 is replaced by the...

Страница 18: ...his information is printed in the fax header which appears at the top margin of each page of a fax transmission Company for Cover Page Name of your company This information is available for printing o...

Страница 19: ...e recommend using Method 1 However a few computers may not be configured to use Windows AutoRun feature In this case use Method 2 instead No matter which method you choose to get started once the setu...

Страница 20: ...OM drive 2 Choose Start Run 3 In the Open box enter D Setup If your CD ROM drive uses a different letter substitute that letter instead of D 4 Click OK The MultiPASSTM Master Installer program will lo...

Страница 21: ...ose to launch the MultiPASS Background After installation whenever you open the MultiPASS Background which occurs whenever you start Windows or the Desktop Manager After installation when you save a c...

Страница 22: ...Settings 2 On the Settings menu click Printers 3 In the Printers dialog box click the Canon MultiPASS L60 Printer icon 4 On the File menu click Set As Default Changing the Printer Port You can change...

Страница 23: ...SS L60 Printer icon 4 On the File menu click Properties 5 In the Properties dialog box click the Details tab In the Print to the Following Port list box click the port to which you want to connect the...

Страница 24: ...ions for printing a document from a Windows application with your L60 and changing the default printer settings Printing a Document 3 2 Printing Envelopes 3 3 Changing the Printer Settings 3 6 An Alte...

Страница 25: ...this chapter Instructions for printing a document can vary somewhat for different Windows application Therefore for detailed instructions refer to the user documentation for the specific application...

Страница 26: ...They may cause jams or smears or may damage your printer With windows holes perforations cutouts and double flaps Made with special coated or deeply embossed paper With peel off sealing strips With l...

Страница 27: ...ack of envelopes on a firm surface and press down firmly on the edges to make the folds crisp expel air from inside the envelopes Make sure any curls are removed from the flap of each envelope 2 Inser...

Страница 28: ...Printing with the L60 3 5 Printing with the L60 3 Adjust the paper guides to the stack of envelopes 4 Move the paper delivery selector to its lowest position You are now ready to begin printing your...

Страница 29: ...t open click the print command 2 In the print dialog box click Properties 3 On the Paper Graphics and Setting tabs specify the printer options you prefer 4 To save your changes and close the dialog bo...

Страница 30: ...inter setup or properties dialog box click the Paper tab As you choose your settings an illustration of the paper settings is displayed under Selected Paper 2 Under Orientation click whether you want...

Страница 31: ...d loaded again for future print jobs Your custom size can be defined based on the following dimensions width of 3 50 to 8 66 inches 88 9 to 220 0 millimeters height of 5 83 to 14 0 inches 148 0 to 355...

Страница 32: ...aper sizes you move the new size onto the icon for the previous size you no longer need The previously saved custom size is replaced by the newly defined custom size To use the saved custom paper size...

Страница 33: ...Print Model click one of the following Automatic To have the printer automatically select the appropriate settings for the highest quality output Graphics and Text To print a document with graphics an...

Страница 34: ...alftoning and intensity option for your graphics You set these options after having selected the custom print model and clicking Option on the Graphics tab as described in the previous section 1 Under...

Страница 35: ...for documents with finely detailed graphics or photographic images The setting takes longer to print but offers a higher quality of printed output 2 Under Intensity scroll to increase or decrease the...

Страница 36: ...aper size you are using If the Setup Analyser detects a mismatch you choose the most appropriate action to take to handle the situation If you turn on the Setup Analyser the paper source and paper siz...

Страница 37: ...t on and off Saving Your Print Settings You can save your printer settings for future use For example one group of settings may be appropriate when printing a Word document and another when printing a...

Страница 38: ...e prompted about saving your current settings click OK to save To use a saved print setting 1 In the printer setup or properties dialog box click the Setting tab 2 Under Saved Settings click the saved...

Страница 39: ...3 16 Printing with the L60 Chapter 3...

Страница 40: ...of the Desktop Manager For detailed information and instructions on performing Desktop Manager tasks refer to the later chapters in this guide Desktop Manager an Overview 4 2 Features of the Desktop...

Страница 41: ...documents by copying a document splitting a document or merging two documents Annotate a stored document Set up an address book for individuals or groups to whom you repeatedly send faxes Design your...

Страница 42: ...op Manager you close only the Desktop Manager window Any documents you have set up to PC fax or print remain active The Status Monitor which tracks the progress of your active jobs also remains open a...

Страница 43: ...e providing descriptions of the toolbar buttons You display a ToolTip by pausing the mouse pointer over a button Folders List The folders list contains folders that store your documents The list conta...

Страница 44: ...ou set the handset option in the Desktop Manager Setup Options dialog box The setting of the handset option is described in Chapter 8 L60 Setup and Other Utilities in the Desktop Manager You can use a...

Страница 45: ...s of folders system defined and user defined as described in more detail in the following sections System Defined Folders When you install the Desktop Manager system defined folders are automatically...

Страница 46: ...displays with a system assigned name You can later change the name to something more descriptive Sent Fax Folder The Sent Fax folder contains all documents that have been successfully sent as PC faxe...

Страница 47: ...folder list to grow beyond the visible list area a vertical scroll bar displays The scroll bar scrolls the entire list of system and user defined folders as a single entity In other words as you scro...

Страница 48: ...ge through a multi page document displaying each page in turn or moving you to a particular page in the document Document View enables you to work with an individual document at the page level scrolli...

Страница 49: ...ument that has been split into multiple documents List View is available for all folders both system and user defined When you display documents using List View the documents cannot be manipulated at...

Страница 50: ...olders Typically documents in user defined folders are sorted alphabetically by name You can sort the documents based on criteria corresponding to the column labels displayed at the top of the list su...

Страница 51: ...4 12 Using the Desktop Manager Chapter 4...

Страница 52: ...2 Creating a Fax Memo 5 10 Receiving a Fax 5 11 Using the Fax Log 5 13 Setting Up the Address Book 5 14 Features of the Address Book 5 15 Working with Address Book Entries 5 16 Printing the Address B...

Страница 53: ...ers via the Desktop Manager and then download them to the L60 unit For details on changing the setup options refer to Chapter 8 L60 Setup and Other Utilities in the Desktop Manager Sending a Fax from...

Страница 54: ...d a PC fax 1 Within your Windows application with the document open click the print command 2 In the print dialog box in the Name box set L60 Fax as your printer and then click OK 3 In the Send Fax di...

Страница 55: ...age enter the name and phone number in the From and Phone boxes To add comments or notes for the fax on the cover page enter the text in the Memo box To have the fax deleted after you send it click De...

Страница 56: ...to enter a prefix for the fax number which represents the number required to connect your system to an outside phone line often the number 9 You can remove the recipient prior to sending the fax If no...

Страница 57: ...he Address Book do the following 1 As for a one time recipient enter the recipient information in the Last Name First Name Company Prefix and Fax boxes 2 Click New 3 Complete the New Individual Entry...

Страница 58: ...you can design your own cover page thereby adding it to the library The available cover pages are listed alphabetically by name in the Coversheet drop down list box For instructions on designing your...

Страница 59: ...ly clear your system of unneeded documents thereby freeing disk space If the option is not selected the sent fax is moved from the Out Box folder to the Sent Fax folder after successful transmission I...

Страница 60: ...you attempt to resend it or delete it Sending the Fax Later If you prefer to specify the time to send the fax click Send Later In the Send At dialog box enter the appropriate time within the next twen...

Страница 61: ...the File menu or toolbar 2 In the Send Fax dialog box specify your fax options as described for steps 3 5 in the Sending a Fax from Your Computer PC Faxing section presented earlier in this chapter I...

Страница 62: ...Document Viewer the Include Annotation option is not available Receiving a Fax An incoming fax is received by your L60 and can be uploaded to the Desktop Manager The uploaded fax is stored in the In B...

Страница 63: ...you are expecting many incoming faxes it is recommended that you set the L60 to automatically print incoming faxes This recommended setting allows you to leave the computer off for a period of time an...

Страница 64: ...d time the fax was sent or received the recipient of the fax and the number of pages You can use the Fax Log for a variety of reasons such as reviewing the error status of a PC fax that failed While r...

Страница 65: ...information displayed in the Fax Log dialog box Setting Up the Address Book You set up the Address Book to create an easily accessible list of names and fax and or phone numbers for your business and...

Страница 66: ...s Book entry type individual or group as well as name and address information Address Book entries can be sorted based on a chosen column of information Status Bar The status bar for the Address Book...

Страница 67: ...set up a group to include those individuals involved in a particular business project When you specify the group entry as the fax recipient on your PC fax the PC fax is sent to each individual in the...

Страница 68: ...og box provides the same fields of information whether you are adding or editing an individual entry When editing previously defined information is displayed 2 In the New Individual Entry or Edit Indi...

Страница 69: ...nclude any prefix number your phone system may require to access an outside phone line Any prefix is defined in the Desktop Manager Setup Options dialog box Adding and Editing a Group Address A group...

Страница 70: ...he Group Name box enter or change the name you want to assign to this group 3 In the Address Book list box click the individual entry you want to add to the group and click Add 4 To remove an entry fo...

Страница 71: ...or each recipient in the group Deleting an Address Book entry You delete an Address Book entry when it is no longer needed To delete an entry click the entry Then click Delete If prompted confirm that...

Страница 72: ...CSV If the address information in the text file is separated by a tab the text file extension must be TXT You must save your text file as a comma or tab separated text file before you import it into t...

Страница 73: ...the type of information within the column The button above the column titles enables you to reassign the column titles where necessary 3 Assign the appropriate name to each column as the title To rem...

Страница 74: ...to export to the TXT file format Address Book information is exported for individual entries only Group addresses are not exported To export the Address Book 1 With the Address Book open click Export...

Страница 75: ...sting cover page one installed with your system or created by you can be edited When you create a new cover page you use a previously designed background as your base page and then place the fax infor...

Страница 76: ...ner Do one of the following From the Windows desktop Click Start and then point to Programs On the Programs menu point to Canon MultiPASS L60 Then click MultiPASS Cover Page Designer From the MultiPAS...

Страница 77: ...d components of the screen are provided in later sections of this chapter Menu Bar The menu bar contains commands that enable you to create edit and print your fax cover page Some commands can also be...

Страница 78: ...d fax page You use the horizontal and vertical scroll bars to view different portions of the cover page Creating a New Cover Page The following instructions summarise the recommended procedures for cr...

Страница 79: ...mended procedure for preparing a cover page background Using the recommended procedures you process a document created by a word processing application as a held fax Once the document is in the Deskto...

Страница 80: ...on such as Paint or Photoshop to prepare the cover page background The background graphic you prepare must be a black and white image 1728 pixels wide and 2156 pixels high saved in a TIFF file format...

Страница 81: ...t attribute changes are reflected in the sample text shown in the field To select a field in the layout area To select a single field click the field To select more than one field hold down the Contro...

Страница 82: ...me attributes you can select the fields together and make the change to all the selected fields You can change the text attributes assigned to predefined cover pages installed with the Desktop Manager...

Страница 83: ...Align Right Align Top orAlign Bottom on the toolbar Editing an Existing Cover Page You can edit any existing cover page to change the variable fields placed on it adding moving or removing fields or a...

Страница 84: ...nger need You do not need to open the cover page to delete it 1 With the Cover Page Designer open on the File menu click Delete 2 In the Delete Cover Page Template dialog box click the name of the cov...

Страница 85: ...r Page Designer open on the File menu click Print Setup 2 In the Print Setup dialog box specify your print options and click OK To preview before printing 1 With the cover page open on the File menu c...

Страница 86: ...size click Zoom In or Zoom Out To close the preview window click Close Since a cover page is not typically more than one page you will not use the remaining commands To print the cover page 1 With the...

Страница 87: ...5 36 PC Faxing Chapter 5...

Страница 88: ...Setting Black and White Options 6 12 Adjusting the Preview Image for the Final Scan 6 12 Clearing the Preview Area 6 13 Adjusting Your View of the Preview Image 6 13 Adjusting the Selection Size 6 14...

Страница 89: ...ot displayed refer to the documentation for the Windows application for instructions on setting scan options Typically when you scan a document using the ScanGear window you scan a preview of the docu...

Страница 90: ...f the document you scan A preview image enables you to adjust certain characteristics before you perform the final scan As an example you can make adjustments to the size the orientation or the tone o...

Страница 91: ...op Manager You can use the L60 and the Desktop Manager to scan a monochrome image of a document The resulting document in the Desktop Manager is automatically provided a unique system assigned name Yo...

Страница 92: ...can documents directly into a Windows application that supports a TWAIN interface such as Photoshop Some applications allow multiple page scans while others do not If you are unsure whether your Windo...

Страница 93: ...r Windows application Setting the Preview Scan Options Before previewing a scan you set the scan mode resolution preferences and paper size Additionally when you are scanning a black and white image y...

Страница 94: ...tion Setting the Scan Resolution You can set the resolution of a scanned image based on the selected output device This resolution becomes the base on which changes to image size and scale are calcula...

Страница 95: ...ick Cancel to close the dialog box without adding the custom resolution Deleting a Custom Resolution When you no longer need to use a custom resolution you can delete it from the list You cannot remov...

Страница 96: ...stom Resolutions dialog box in the Name list box select an existing custom resolution 3 In the Name and or Resolution list box enter your change 4 Click Replace The updated custom resolution displays...

Страница 97: ...tting increases the contrast in the black and white scanning to promote the accurate recognition of characters in OCR software Resolution should be at least 300 dpi for OCR scans For applications that...

Страница 98: ...cument does not conform to one of the available sizes you can define a custom paper size To select a standard paper size 1 Click the L60 tab 2 In the Paper Size list box select an option To set a cust...

Страница 99: ...es the tonal range of an image with a precise pattern of lines and dots To set the Black White Option 1 Click the L60 Tab 2 In the Black White Options box choose Threshold or Halftone Adjusting the Pr...

Страница 100: ...Each enlargement doubles the size of the image up to a maximum of 16 times the size of the original image Once you have enlarged the image you can easily reduce it Each reduction decreases the size o...

Страница 101: ...Regardless of how you define your selection however you can easily and quickly change the dimensions of the selection In defining the selection size regardless of the method you choose you can mainta...

Страница 102: ...current selection 6 To preview the newly selected area of the image click Preview Moving an Image If the image is too large to see in its entirety you can move the image within the preview area to loc...

Страница 103: ...view image On the toolbar click Rotate Left or Rotate Right Scaling the Image Output Size You can scale the preview image to fit your needs in saving it as a data file For example if you reduce by 50...

Страница 104: ...image by adjusting the different settings on the Tone tab If you select black and white or text enhanced as the scan mode the Tone tab is not available In these cases you must adjust the tone of the i...

Страница 105: ...in manipulating your image tone before scanning the image Tone Graph Viewing the tone graph gives you more detail about the tone setting The shape of the tone graph changes to reflect the selected ch...

Страница 106: ...t or brightness of an image 1 On the Tone tab click the Contrast Brightness button 2 Move the Contrast and Brightness sliders to the left for less contrast or brightness and to the right for more cont...

Страница 107: ...a photograph that has many dark tones simply adjusting the brightness and contrast may not improve the image as effectively as adjusting the Gamma value To adjust the gamma value of an image 1 On the...

Страница 108: ...e corresponding text boxes you can type a value in the Black point Mid point and White point text boxes Under the histogram chart you can slide the black grey and white buttons to adjust the tones How...

Страница 109: ...for black point lightest for white point or in the middle of the tonal range for mid point Try zooming in on the specific part of the image so you can be sure you are selecting the shade you want In t...

Страница 110: ...common problems with images overexposure underexposure or too high or too low a contrast You can also manipulate a curve in the Special Tone Curve area to create your own tone curve To correct an imag...

Страница 111: ...and dragging them to change tonal levels in the image When you drag a handle to a white area the shape of the curve changes and the tones of the preview image are adjusted All handles on the tone curv...

Страница 112: ...Custom Tone Curve Use the following steps to open a custom tone curve setting that you saved previously To apply a previously saved curve 1 On the Tone tab click the Special Tone Curves button and th...

Страница 113: ...review image To adjust the brightness or contrast for a black and white image On the L60 tab under Black and White Options use the available slider to adjust the brightness or contrast n These tone ad...

Страница 114: ...Copying a Document 7 9 Renaming a Document or Folder 7 10 Deleting a Document or Folder 7 11 Restoring a Deleted Document 7 11 Emptying the Trash Folder 7 12 Importing a Document 7 12 Exporting a Docu...

Страница 115: ...o work with a document you select it in the open folder while in either Document View or List View If you are in Document View generally you can select one or more documents at a time for whatever tas...

Страница 116: ...the Desktop Manager except the Trash folder 1 In either Document View or List View do one of the following Click the document you want to print Then on the File menu click Print Drag the document to...

Страница 117: ...in the status bar This information includes the current status of the job as well as the name and size of the document Each job in the Out Box folder displays with a system assigned name A job remain...

Страница 118: ...assigned to each job in the Out Box folder Active The active job is the job currently being PC faxed When an active fax job completes successfully it is automatically moved to the Sent Fax folder or...

Страница 119: ...ccurs because the Desktop Manager exceeded the defined number of retries For example a PC fax may have failed because of a continuously busy fax line or an incorrect fax number The failed job remains...

Страница 120: ...entered for the PC fax You can change the information as needed For example for a PC fax that failed because of a wrong fax number you can correct the fax number For a scheduled PC fax you can specif...

Страница 121: ...he File menu click New Folder 2 In the Create Folder dialog box enter the desired name of your new folder and click OK Moving a Document You can move a document from System defined folder except the O...

Страница 122: ...ng a Document A document can be copied within In Box folder Scan folder and the same user defined folder or from one folder to a different user defined folder When you copy a document within the same...

Страница 123: ...e conflict A folder or document name can contain blank spaces To rename a document Do one of the following Click the document Then on the File menu click Rename In the Rename dialog box enter the new...

Страница 124: ...nt Then on the Edit menu click Delete or press the Delete key To delete a folder 1 Delete all documents from the folder you want to delete 2 After you have deleted all the documents in the folder clic...

Страница 125: ...on your disk you should periodically review your Trash folder and remove the documents no longer needed To empty the Trash folder On the File menu click Empty Trash If prompted confirm that you want t...

Страница 126: ...e and directory you specify When you export a document you save a copy of the original document The document you export can be in monochrome TIFF file format only To export a document 1 Open the folde...

Страница 127: ...Document View you can manipulate the documents in the open folder in a variety of ways The only exception is the Out Box folder You can arrange the documents in a preferred order You can also remove...

Страница 128: ...rrent page number for the document updates instantly To scroll the pages in a document For the selected document do one of the following Click the left and right scroll arrows displayed with the page...

Страница 129: ...t occurred retains the original name The newly created document is assigned a unique name To split a document 1 Scroll to the page where you want to split the document The top page represents the firs...

Страница 130: ...h the document For example if you insert a whiteout on your document such as over a paragraph of text the area is no longer visible However the paragraph is still part of your document You can fax or...

Страница 131: ...en Document button on the toolbar You cannot open a document in the Trash folder To annotate a document 1 With the document open in the Document Viewer adjust the size of your view of the document as...

Страница 132: ...ded in later sections of this chapter Menu Bar The menu bar contains commands that enable you to perform various tasks with your document Some of the commands can also be accessed by their correspondi...

Страница 133: ...ge or scroll through the document enlarge or reduce the view of the document or change the orientation The display area contains the results of any annotations you may make Annotation Panel The annota...

Страница 134: ...status bar appears at the bottom of the window and contains useful information about the document that you are currently viewing Adjusting Your View of the Document You can adjust your view of the ope...

Страница 135: ...Adjusting the Display Size The Document Viewer offers different levels of magnification to enable you to work at the most comfortable size for your document You can zoom in and out at predefined incr...

Страница 136: ...e pleasing to the eye however it is slower to generate an image For speed and reasonable image display consider the Darkest setting To lighten or darken the image On the View menu point to Image Enhan...

Страница 137: ...refer to the Annotating a Document section presented earlier in this chapter Adding a Sticky Note You can add a text note on any portion of your document When you do so you can choose the text attrib...

Страница 138: ...2 Move your mouse pointer over the sticky note The cursor changes to an insertion point 3 Click at the location where you want to make your changes 4 Edit the text as needed Concealing a Region You c...

Страница 139: ...click the Select Region tool At the desired location on the displayed page drag the cursor to draw the outline of the region A dotted line displays the region On the Edit menu click White Out or Blac...

Страница 140: ...as the colour you selected When you print the document the highlighted region prints as grey shadings To highlight a region 1 On the annotation panel click the Hilite tool 2 Select the colour of the...

Страница 141: ...o show you where the draw object will be placed When you release the mouse button the object is created Showing and Hiding Your Annotations As you add annotations to your document you can turn the dis...

Страница 142: ...n using this method To select annotations within a specified region Click the Region Select tool on the annotation panel At the desired location on the displayed page drag the cursor to draw a rectang...

Страница 143: ...or larger To adjust the size click the border of the annotation and drag any sizing handle Copying and Pasting an Annotation If you want an annotation to appear more than once within your document yo...

Страница 144: ...election to a bitmap BMP file Once it is saved as a bitmap file you can import the file into another Windows application as needed To select the base page of your document On the Edit menu click Selec...

Страница 145: ...ently press the Delete key To remove the annotation to the clipboard click Cut on Edit menu or toolbar Exporting the Document You can save a copy of the document currently open in the Document Viewer...

Страница 146: ...ions with the document Then click OK Printing the Document You can print a copy of the document currently open in the Document Viewer Prior to printing you can specify certain print setup options To d...

Страница 147: ...7 34 Working with Documents in the Desktop Manager Chapter 7...

Страница 148: ...Options 8 10 Setting Up Advanced Receive Fax Options 8 12 Setting Up Speed Dial Assignments 8 14 Making a Phone Call from the Desktop Manager 8 17 Using the Status Monitor 8 19 Using the Minimized Sta...

Страница 149: ...enable you to begin using your L60 with the Desktop Manager immediately However you can change the option settings as needed Since you can make changes to most option settings either on the L60 or in...

Страница 150: ...op Manager 1 On the Setup menu click the group of setup options you want to change 2 In the Setup Options dialog box to display another group of options click the appropriate tab 3 On the appropriate...

Страница 151: ...y Language You select the language to be used on the L60 device display Confirm Before Deleting You select this option if you want to be prompted to confirm each time you delete a document from the De...

Страница 152: ...the volume level of the various sound components of your L60 to suit your office environment Setting Up Send Fax Options You can change the following options on the Send Fax tab Fax Information You sp...

Страница 153: ...nd the length of time between each retry Automatic Report You specify whether or not you want a report to print with each fax transmission or only when there is an error with the fax transmission You...

Страница 154: ...ber Error Correction ECM You select this option to reduce system and line errors when sending a fax With this option selected the system checks each outgoing fax for lost data If data has been lost fr...

Страница 155: ...Resend You select this option if you want the L60 to automatically redial if an error occurs while sending a fax If this option is selected you also select which pages should be resent only the page...

Страница 156: ...Code box you select the access code given to you by your service company If you select 131P as your access code in the ID Code box enter your identification code Phone Lock The Phone Lock options enab...

Страница 157: ...a fax Reduce to Fit Paper You specify whether you want an incoming fax reduced to ensure the contents fits on the paper on which it is printed If you want to reduce the incoming fax you can fit to he...

Страница 158: ...will only ring if you have connected a telephone handset Receive Conditions You specify how the system should handle an incoming fax under the following conditions If your computer is turned off You...

Страница 159: ...the options click Use Defaults Setting Up Advanced Receive Fax Options To change the following Advanced Receive Send Fax options click Advanced on the Receive Fax tab Speed You set the transmission s...

Страница 160: ...rom a telephone You use this option to set the appropriate amount of time to allow the L60 to check for the type of call Ring Time When your L60 is set to receive both fax and telephone calls it rings...

Страница 161: ...the telephone handset or from a telephone extension to receive a fax if an incoming call is ringing on the L60 If you select this option you must assign a remote identification number that signals the...

Страница 162: ...dial code 1 In the Address Book list box select the recipient that you want to assign to a speed dial code 2 Select the speed dial code to which you want to assign the Address Book and click Add To r...

Страница 163: ...dual entry dialog box refer to Chapter 5 PC Faxing Defining a Group Speed Dial Code This section provides instructions for assigning two or more recipients to a speed dial code 1 On the Speed Dial tab...

Страница 164: ...in the Members list box click OK to save your group To close the dialog box without saving your group click Cancel Making a Phone Call from the Desktop Manager You can use the L60 and Desktop Manager...

Страница 165: ...plicable numeric characters and any valid characters that separate the different segments of the phone number For example you can use 0 through 9 dash or parentheses Other characters are also availabl...

Страница 166: ...tion You can open the Status Monitor either from the Windows desktop or the MultiPASS Desktop Manager The Status Monitor displays as a button or a window Whether displayed as a button or window the St...

Страница 167: ...ick the right mouse button on the Status Monitor icon or button To open the Status Monitor window from the icon or button On the Status Monitor menu click Restore To open the Desktop Manager from the...

Страница 168: ...lick the Desktop Manager button Or click Go To Manager on the menu To close the Status Monitor In the window title bar click the Close button Status Messages The Status Monitor reports the following s...

Страница 169: ...tus indicates the L60 has a problem that needs your more immediate attention such as when the Status Monitor can no longer detect the L60 The Status Monitor window displays the nature of the problem w...

Страница 170: ...kground you may want to set the L60 to print any received faxes With the MultiPASS Background closed received faxes cannot be moved to the Desktop Manager Received faxes can also be stored in the L60...

Страница 171: ...ou start Windows you can remove the MultiPASS Background from the StartUp group The following instructions summarise the procedures for removing a program from Windows StartUp For more details refer t...

Страница 172: ...lier With the MultiPASS Background in StartUp the MultiPASS Background automatically opens when Windows is started The following instructions summarise the procedures for adding a program to Windows S...

Страница 173: ...able connector from the port 6 Plug your computer back in to the electrical source Using MultiPASS Diagnostics If you have difficulties with your MultiPASS software or hardware you can use the MultiPA...

Страница 174: ...e drive directory and filename for saving the file Then click OK 5 To exit the MultiPASS Diagnostics window on the File menu click Exit Uninstalling the Desktop Manager If you are planning on reinstal...

Страница 175: ...nstall the Desktop Manager 1 Close the MultiPASS Desktop Manager and all MultiPASS related utilities such as the Cover Page Designer 2 Close the MultiPASS Background 3 On the Window desktop click Star...

Страница 176: ...s Once you have deleted the drivers the Desktop Manager and the scan software be sure to restart the computer Reinstalling the Desktop Manager You use the same instructions for reinstalling as provide...

Страница 177: ...8 30 L60 Setup and Other Utilities in the Desktop Manager Chapter 8...

Страница 178: ...questions you may have when operating Desktop Manager with your L60 Faxes Are Not Being Sent Correctly 9 2 Faxes Are Not Being Received Correctly 9 3 Images Are Not Scanning Correctly 9 4 Documents A...

Страница 179: ...id a document not feed correctly through the automatic document feeder Remove the document stack it and feed it into the unit again Are errors being reported when you send a fax Use the operation pane...

Страница 180: ...ck that the power cord is plugged securely into the unit and that your electrical source is OK Is the L60 warm to the touch The unit might have overheated and shut down Turn the unit off and let it co...

Страница 181: ...g paper that meets the paper requirements for this unit Is the quality of the received fax poor Remember the sending fax machine usually determines document quality Ask the other party to check that t...

Страница 182: ...your electrical source is OK Is the L60 warm to the touch The unit might have overheated and shut down Turn the unit off and let it cool down for several minutes but less than one hour or you might l...

Страница 183: ...o be sure the primary parallel port is set to the appropriate printer port for example LPT1 or LPT2 Make sure the Print Setup option of your printing application shows Canon MultiPASS L60 Printer as t...

Страница 184: ...n panel and remove the document gently then close the operation panel Is an envelope not loading correctly Make sure you do not stack more than 7 envelopes in the multi purpose tray The Print Quality...

Страница 185: ...9 8 Frequently Asked Questions Chapter 9...

Страница 186: ...ending a PC fax setting up an entry in the Address Book or making a phone call you use only the following characters Character Description 0 to 9 Dialling digits p Pause P Last Pause T Tone switch ove...

Страница 187: ...A 2 Fax Phone Characters Appendix A...

Страница 188: ...ols ASCII defines 128 symbols using 7 binary bits and 1 parity bit Automatic feed Method by which paper can be fed into the printer when the built in paper feeder is used B Bi directional parallel int...

Страница 189: ...cation program Greyscale A colour in black and white as a result of different intensities of black L Landscape orientation The horizontal orientation of your document or image across the length of the...

Страница 190: ...this software to import scanned pictures or photos into Windows applications that support the TWAIN import standard or you can import images into the Desktop Manager T TWAIN Both a protocol and an ap...

Страница 191: ...G 4 Glossary...

Страница 192: ...izing 7 30 revising 7 29 selecting 7 29 showing and hiding 7 28 Annotation panel in the Document Viewer 7 20 Annotations including when sending a PC fax 5 8 Arrangement of documents in Document View 7...

Страница 193: ...verview for the Desktop Manager 4 4 viewing documents 4 8 Document display area in the Document Viewer 7 20 Document tasks annotating 7 17 arranging in Document View 7 14 attaching to an e mail messag...

Страница 194: ...5 5 Fax sender specifying when sending a PC fax 5 8 Fax phone characters using in the Desktop Manager A 1 Folder creating a new 7 8 deleting 7 11 In Box overview 4 7 moving a document 7 8 opening 4 9...

Страница 195: ...duction 1 1 L60 options overwriting 2 6 L60 options setup in the Desktop Manager 8 2 Layout area described for the Cover Page Designer 5 27 List View described 4 10 M M Key setup U K only 8 9 Manipula...

Страница 196: ...Preview area ScanGear window 6 3 Preview scan adjusting 6 12 adjusting selection size 6 14 adjusting tone 6 17 adjusting your view 6 13 mirroring an image 6 15 moving an image 6 15 reversing the tone...

Страница 197: ...mirroring an image 6 15 moving an image 6 15 reversing the tone 6 15 rotating an image 6 16 scaling the output size 6 16 Scan preview area clearing 6 13 Scan resolution setting 6 7 Scan tone adjustin...

Страница 198: ...in the Out Box folder 7 6 System requirements described 1 5 System defined folder described 4 6 T Telephone handset using from the Desktop Manager 8 17 Tone curves using to adjust scan tone 6 22 Tone...

Страница 199: ...I 8 Index Volume setup 8 5 W Whiteout concealing a region of a document 7 25...

Страница 200: ......

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