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Note: Your e-mail program may or may not ask you to select the e-mail profile to
be used.
An eBeam Meeting Request appears in your e-mail application Send Mail window.
4. Enter the e-mail addresses of the recipients in the To: field.
The e-mail invitation is sent with a link to download the latest eBeam Software and links to
enable the user to join the meeting via their web browser or eBeam Software.
JOINING A MEETING
There are two ways you can join meetings:
• Using the eBeam Software (see To join a meeting as an eBeam user).
• Using a web browser (see To join a meeting as a web user).
To join a meeting as an eBeam user:
1. Choose Join Meeting from the Meetings menu.
2. In the Join Meeting dialog box, select the meeting server, enter your name, and select a
meeting name from the Meeting list.
The Meeting list shows active meetings whose names have been published.
If the pull-down menu does not include the meeting server you want, you can manually
type the server name. You can also add a server to your server list, so that you can quick-
ly select it on another occasion. See Adding a Meeting Server.
3. Click Refresh to update the list of published meetings.
4. If the meeting appears with a Lock icon, enter the password.
If the meeting is not listed, enter the meeting name, and a password if required.
5. Click Join.
There are restrictions on what a meeting participant can do within a shared meeting. For details
on what you can do while connected to a meeting, see What Can a Meeting Participant Do?
When the host ends the meeting, participants receive the message “The meeting has ended.” The
meeting remains visible on your desktop. Once disconnected, participants still can print, save,
annotate, and modify the meeting.
If, at any point, you want to leave a meeting, choose Leave Meeting from the Meetings menu,
or click the Leave Meeting icon from the Application Toolbar.
To join a meeting as a web user:
1. Launch your web browser.
2. In the URL text box (Address or Location), type the IP address or DNS name of the
computer hosting the eBeam session.
If the meeting is hosted by the eBeam server, type www.e-beam.com and click the
Meetings button.
3. Type your name in the My Name text box, and the meeting name in the Meeting Name
text box. In the Meeting Password text box, type the password, if required.
4. Click Join a Meeting.
If the meeting is in session, the eBeam window appears in your web browser. Participants
will see the full contents of the meeting.
O P E R A T O R ’ S G U I D E
3 M™ D I G I T A L W A L L D I S P L A Y
