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Customization and Expansion

WorkCentre 7800 Series Multifunction Printer 251

System Administrator Guide

Configuring Weblet Settings

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Summary of Contents for WorkCentre 7800 series

Page 1: ...ies System Administrator Guide Guide de l administrateur syst me Espa ol Gu a del administrador del sistema Portugu s Guia de Administra o do Sistema Xerox WorkCentre 7800 Series Multifunction Printer...

Page 2: ...ries Apple Bonjour EtherTalk TrueType iPad iPhone iPod iPod touch Mac and Mac OS are trademarks of Apple Inc registered in the U S and other countries AirPrint and the AirPrint logo are trademarks of...

Page 3: ...ces 22 Printing the Configuration Report 22 Restricting Access to the Printer 22 Using the Configuration Overview Page 23 Assigning a Name and Location to the Printer 23 Selecting Services to Appear o...

Page 4: ...entication Options for SMB 48 SMTP Server 49 Configuring SMTP Server Settings 49 Configuring SMTP Authentication Settings 49 Configuring SMTP Connection Encryption Settings 50 Configuring SMTP File Si...

Page 5: ...ing Convenience Authentication Settings 73 Configuring Smart Card Authentication Settings 74 Configuring Authorization Settings 77 Setting the Authorization Method 77 Configuring Local Authorization S...

Page 6: ...System Timeout 109 Setting System Timeout Values 109 Overwriting Image Data 110 Manually Deleting Image Data 110 Scheduling Routine Deletion of Image Data 111 Immediate Job Overwrite 112 PostScript P...

Page 7: ...ver Defaults 131 Hold All Jobs 132 Configuring the Hold all Jobs Feature 132 UNIX Linux and AS 400 Printing 133 Xerox Printer Manager 133 Printing from a Linux Workstation 134 Adding the Printer 134 P...

Page 8: ...dation Server 169 Scan to USB 170 Enabling Scan to USB 170 Scanning to a User Home Folder 171 Configuring the Printer for the Xerox Scan Utility 173 Enabling Remote Scanning using TWAIN 174 Configurin...

Page 9: ...Access Device 210 Enabling Accounting Using an Auxiliary Access Device 210 Displaying Your Company Logo on the Blocking Screen 210 Setting the Auxiliary Access Device Type 210 Selecting Services to R...

Page 10: ...rinter Software Version 240 Enabling Upgrades 240 Manually Updating the Software Using a USB Flash Drive 240 Software Upgrade 241 Adjusting Color Image and Text Detection Settings 242 11 Customization...

Page 11: ...WorkCentre 7800 Series Multifunction Printer 11 System Administrator Guide This chapter includes Overview 12 More Information 13 1 Introduction...

Page 12: ...figuration Report on page 22 5 Open a Web browser and type the IP address of your printer to access CentreWare Internet Services CentreWare Internet Services is the administration and configuration so...

Page 13: ...are Internet Services click Status Information Pages CentreWare Internet Services documentation In CentreWare Internet Services click Help Order supplies for your printer www xerox com office WC780Xsu...

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Page 15: ...Printer 16 Assigning a Network Address 17 Connecting the Printer to a Wireless Network 18 Accessing Administration and Configuration Settings 19 Initial Setup at the Control Panel 20 Initial Setup in...

Page 16: ...d to the printer and plug it into an electrical outlet 2 Connect one end of a Category 5 or better Ethernet cable to the Ethernet port on the back of the printer Connect the other end of the cable to...

Page 17: ...etwork address from a DHCP server by default To assign a static IP address configure DNS server settings or configure other TCP IP settings see IP on page 33 If the printer does not detect a DHCP serv...

Page 18: ...ss Network If the printer is connected to your wired network you can configure wireless settings in CentreWare Internet Services You can also connect directly to a wireless network For details see Con...

Page 19: ...or settings on the Properties tab in CentreWare Internet Services and settings on the Tools tab on the control panel touch screen Accessing the Control Panel as a System Administrator 1 At the printer...

Page 20: ...pplies Use the Fax Setup wizard to configure basic embedded fax settings After the Quick Setup Home wizard completes the printer restarts and a Configuration Report automatically prints 1 At the print...

Page 21: ...website generates a feature installation key that you can use to enable the feature You can also install optional software features by sending a print file You can install features on multiple printe...

Page 22: ...iguration Report at Startup 1 In CentreWare Internet Services click Properties Services 2 Click Printing General 3 Under Configuration Report clear Print at Power on 4 Click Apply to save the new sett...

Page 23: ...the printer Asset tags let you enter unique identifiers for inventory management 1 In CentreWare Internet Services click Properties Description 2 Under Device Name type a name for the printer 3 Under...

Page 24: ...ces 1 In CentreWare Internet Services click Properties General Setup 2 Click Feature Installation 3 Under Feature Installation Key Entry click Enter Installation Key or under Action next to the featur...

Page 25: ...configure Ethernet settings next to Ethernet click Edit 4 For Rated Speed select a connection speed 5 Click Save Note For the new settings to take effect restart your printer Configuring USB Settings...

Page 26: ...n CentreWare Internet Services click Properties Security 2 Click Password Policies Admin Password 3 Type the old password 4 Type the new password then type the password again to verify 5 Click Apply C...

Page 27: ...port numbers The default port number is 123 Note Changes to these settings cause the printer to restart 5 Select the date and time format and type the date and time in the appropriate fields Select t...

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Page 29: ...a Wireless Network 30 Connecting Directly to a Wireless Network 32 IP 33 FTP SFTP Filing 37 IPP 38 SLP 39 SNMP 40 LPR LPD 43 SSDP 44 Microsoft Networking 45 Raw TCP IP Printing 46 SMB Filing 48 SMTP...

Page 30: ...rinter detects the security mode that your network uses Configure the following security mode settings as needed Under WEP Setting and Key select the bit strength and key Under Encryption Algorithm se...

Page 31: ...eless Settings page click Join Other Network 6 Under Network Name type the name of your network 7 Under Security Mode select the security method that your wireless network uses 8 Configure the followi...

Page 32: ...t wireless connectivity is disabled on your computer 5 Find the IP address of the computer 6 Ensure that the computer obtains an automatic private IP address in the 169 254 x x range and is therefore...

Page 33: ...uch Enable for IPv4 or IPv6 then touch Close Note By default TCP IP is enabled If you disable TCP IP enable it at the printer control panel before you access CentreWare Internet Services For details s...

Page 34: ...Touch Alternate DNS Server 1 then type the server address Touch OK c Touch Alternate DNS Server 2 then type the server address Touch OK d Touch Close Configuring IP Settings in CentreWare Internet Se...

Page 35: ...elves when connected to a routed IPv6 network using the Internet Control Message Protocol Version 6 ICMPv6 ICMPv6 performs error reporting for IP along with other diagnostic functions When first conne...

Page 36: ...t successfully register to the DNS server Configure your DHCP server to perform updates on behalf of the DHCP clients 7 To allow users to see and connect to the printer using Bonjour under Multicast D...

Page 37: ...protocol that is used with SSH to ensure that data is encrypted and transferred securely Configuring FTP and SFTP Filing Settings 1 In CentreWare Internet Services click Properties Connectivity Setup...

Page 38: ...PP Internet Printing Protocol IPP is a standard network protocol that allows you to print and manage jobs remotely 1 In CentreWare Internet Services click Properties Connectivity Setup 2 Under Protoco...

Page 39: ...rectly with the printer Configuring SLP 1 In CentreWare Internet Services click Properties Connectivity Setup 2 Under Protocol next to SLP click Edit 3 Under Protocol select Enabled 4 Under Directory...

Page 40: ...y name for Authentication Failure Generic Traps select Enabled 5 Click Save Configuring SNMPv1 v2c SNMP version 1 SNMPv1 is the initial implementation of the SNMP protocol SNMPv1 operates over protoco...

Page 41: ...access Editing SNMPv3 Properties 1 In CentreWare Internet Services click Properties Connectivity Setup 2 Under Protocol next to SNMP click Edit 3 Click Edit SNMPv3 Properties 4 To create the administ...

Page 42: ...SNMP manager that receives traps 3 Type the UDP Port Number The default is 162 for traps 4 Select the SNMP version based on what the system receiving traps supports 5 Select the type of traps that the...

Page 43: ...nner page attributes to override LPR control file attributes for job name and owner select Enabled This feature allows you to replace the standard information displayed on a banner page with the user...

Page 44: ...atic configuration to discover network services SSDP provides multicast discovery server based notification and discovery routing options 1 In CentreWare Internet Services click Properties Connectivit...

Page 45: ...e a comment as needed 7 Under Share Name type the name of the share 8 Under Share Name Comment type a comment as needed 9 Under Maximum Connections type the maximum number of connections from 10 throu...

Page 46: ...ough 1800 8 Next to PDL Switching for each active port select Enabled as needed PDL Switching allows the printer to switch automatically between multiple supported PDLs within a single job 9 Click App...

Page 47: ...cument of Job To restrict banner pages to print for jobs that specifically request them through PJL select Enabled for Banner Page for Job Containing only PJL Commands 6 Miscellaneous To allow the pri...

Page 48: ...Ticket instructs the printer to authenticate to the SMB shared network location with a Kerberos ticket if available If a Kerberos ticket is not available or Kerberos authentication fails the printer a...

Page 49: ...il page click the SMTP Authentication tab 2 Under SMTP Login credentials applied to email jobs sent from the machine s touch interface select an option None does not require the printer to provide the...

Page 50: ...ze Management tab 2 To define a maximum message size for messages with attachments type a value between 512 20480 KB in the Maximum Message Size field 3 To improve transmission speed set messages to f...

Page 51: ...AP Server Information The LDAP Server page displays the current LDAP servers configured for your printer You can configure a maximum of nine LDAP servers for your printer 1 In CentreWare Internet Serv...

Page 52: ...he logged in user System instructs the printer to use specific credentials when accessing the repository If you select System type the credentials in the User Name and Password fields To update an exi...

Page 53: ...roperties Connectivity Setup 2 Under Protocol next to LDAP click Edit 3 Click the Contexts tab 4 For Default Login Context type details as needed 5 Click Apply Configuring LDAP User Mappings LDAP serv...

Page 54: ...rs 1 In CentreWare Internet Services click Properties Connectivity Setup 2 Under Protocol next to LDAP click Edit 3 Click the Custom Filters tab 4 Under LDAP Authentication select Prepend Domain Name...

Page 55: ...r Connection select Enabled 4 Type a connection port number as needed 5 To encrypt HTTP communication using SSL under Force Traffic over SSL select Yes When SSL is enabled all Web pages contain https...

Page 56: ...estrictions click Advanced Settings For more information about Xerox Extensible Interface Platform EIP and Web services see the documentation included in the EIP Software Development Kit SDK The EIP S...

Page 57: ...mpatible with IPv6 1 In CentreWare Internet Services click Properties Connectivity Setup 2 Under Protocol next to POP3 Setup click Edit 3 Under Server Information select IPv4 or Host Name 4 Type the a...

Page 58: ...rces such as Web pages from a Web server to increase resource access time Configuring the Proxy Server 1 In CentreWare Internet Services click Properties Connectivity Setup 2 Under Protocol next to Pr...

Page 59: ...your printer uses DHCP and an NTP server or if a DHCP server provides Greenwich Mean Time GMT offset these settings are ignored 1 In CentreWare Internet Services click Properties Connectivity Setup 2...

Page 60: ...tandard method for discovering and using network connected devices It is supported in Windows Vista Windows Server 2008 and newer operating systems WSD is one of several supported communication protoc...

Page 61: ...Edit 3 In the General pane under Protocol select Enabled 4 Under Frame Type select an option 5 Under Queue Poll Interval type a rate from 1 through 240 seconds 6 Under Printer Server Name type a name...

Page 62: ...t to Netware click Edit 3 In the NetWare Directory Services NDS pane select an option IPv4 sets a static IPv4 address Host Name is configured with an NDS server Note Select NDS server only if using Wo...

Page 63: ...ysical locations Before You Begin Ensure that there is an existing operational AppleTalk network Determine the AppleTalk Name you wish to assign to your printer Determine the AppleTalk Zone if used to...

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Page 65: ...ion Policies 93 McAfee Embedded Control 94 IPsec 97 Security Certificates 102 802 1X 107 System Timeout 109 Overwriting Image Data 110 PostScript Passwords 113 USB Port Security 114 Displaying or Hidi...

Page 66: ...thentication method User Name Password Validate on the Network enables network authentication Users prove their identity by typing a user name and password at the control panel or in CentreWare Intern...

Page 67: ...f customizing services for a specific user The printer searches an LDAP directory for the home directory and email address of a user when using Scan to Home or Email Scanning features Setting the Logi...

Page 68: ...authentication and personalization configuration settings 1 In CentreWare Internet Services click Properties Login Permissions Accounting 2 Click Login Methods User Database The user database stores u...

Page 69: ...ir identity by typing a user name and password at the control panel or in CentreWare Internet Services The printer compares the user credentials to the information stored on an authentication server T...

Page 70: ...not see this authentication type ensure that the NetWare protocol has been enabled under Connectivity Setup NetWare Edit 3 Click Add New 4 Under Default Tree Context in the Tree and Context fields typ...

Page 71: ...s the user credentials to the information stored on the Xerox Secure Access server To use Xerox Secure Access purchase and install the Xerox Secure Access Unified ID System To configure access rights...

Page 72: ...er Communication select the address type and port number 4 Type the appropriately formatted address and port number 5 In the Path field type the following HTTP path public dce xeroxvalidation convauth...

Page 73: ...o configure card reader policies next to Card Reader Setup click Edit To customize the title and instruction text that appears on the blocking screen next to Customized Blocking Screen click Edit If y...

Page 74: ...Internet Services provides links to authentication and personalization configuration settings 1 In CentreWare Internet Services click Properties Login Permissions Accounting 2 Click Login Methods Set...

Page 75: ...f time before a user is logged out automatically Type the time in minutes 3 Click Save Specifying the Method the Printer Uses to Acquire Email Address of Users 1 On the Login Methods page next to Acqu...

Page 76: ...screen when card reader authentication or an auxiliary accounting device is configured The screen displays a message when a user attempts to access a restricted feature reminding users to swipe an id...

Page 77: ...ation database Configure User Permissions The User Permissions page in CentreWare Internet Services provides links to authorization configuration settings 1 In CentreWare Internet Services click Prope...

Page 78: ...he appropriately formatted IP address d Under Login Credentials to Access SMB Server select an option None does not require the printer to provide the server a user name or password Logged in User ins...

Page 79: ...only You can assign specific users or user groups to the role or you can create a role that applies to all authenticated users Editing Print Permissions for the Non Logged In Users Role 1 In CentreWar...

Page 80: ...printing method under Role State next to Printing Color Printing or 1 Sided Printing select Not Allowed 4 Click Save to apply the new settings or Cancel to return to the previous screen Note Not all o...

Page 81: ...Non Logged In Users tab 5 Under Actions click Edit 6 Click the Services and Tools tab 7 Under Presets select an option 8 If you selected Custom under Role State for each service or tool in the list s...

Page 82: ...ion you can assign LDAP or SMB groups of users to roles 1 In CentreWare Internet Services click Properties Login Permissions Accounting 2 Click User Permissions 3 Under Action next to User Permission...

Page 83: ...ons for the Non Logged In Users Role on page 81 Note For each user permission type you cannot restrict access for logged in users and allow access for non logged in users To restrict access for non lo...

Page 84: ...Under Action next to User Permission Roles click Edit 4 Click Troubleshooting 5 To see a summary of permissions for a user on the Permission Role Summaries tab next to a user name click Permissions S...

Page 85: ...he URL Using SSL for all HTTP Communication 1 In CentreWare Internet Services click Properties Connectivity Setup 2 Click HTTP 3 Under Force Traffic over SSL select Yes Change the default port number...

Page 86: ...t encryption algorithms Examples of non FIPS compliant protocols include SNMPv3 or NetWare When you enable FIPS 140 mode the printer validates the current configuration by performing the following che...

Page 87: ...ss or fail message appears If the configuration check passes click Reboot Machine to save and restart the printer If the configuration check fails the reasons for the failed test list in a table at th...

Page 88: ...ling Encryption of Stored Data 1 In CentreWare Internet Services click Properties Security Encryption 2 Click User Data Encryption 3 Under User Data Encryption Enablement select Enabled 4 Click Apply...

Page 89: ...for the Source IP Mask that uses this rule The range of 0 32 corresponds to the 32 bit binary number comprising IP addresses For example The number 8 represents a Class A address with a mask of 255 0...

Page 90: ...ion Printer System Administrator Guide Arranging the Execution Order of IP Filter Rules 1 In CentreWare Internet Services click Properties Security 2 Click IP Filtering 3 Click an IP filter rule 4 Nex...

Page 91: ...ee is enabled this option is unavailable Saving an Audit Log 1 In CentreWare Internet Services click Properties Security 2 Click Audit Log 3 Click Export 4 Right click the Download Log link and save t...

Page 92: ...nation within a Workflow Scanning scan job For server fax jobs one audit log entry is recorded for each server fax job regardless of the number of destinations For LAN fax jobs one audit log entry is...

Page 93: ...installation of files log in as a system administrator To manage installation policies 1 In CentreWare Internet Services click Properties Security Installation Policies 2 To allow users to modify a fe...

Page 94: ...etails about McAfee ePO and McAfee Embedded Control visit www mcafee com Note Not all options listed are supported on all printers Some options apply only to a specific printer model configuration ope...

Page 95: ...rnet Services click Properties Security 2 Click McAfee Embedded Control 3 To enable McAfee Embedded Control features and configure Alert Feedback options click Edit 4 To set the Security Level under S...

Page 96: ...licable group 1 2 or 3 d For each group with email addresses select Enable Group e Under Recipient Group Preferences for McAfee Embedded Control select each group that you want to receive alerts Group...

Page 97: ...v4 v6 IPP TCP port 631 LPR Print TCP port 515 Port 9100 Print TCP port 9100 SMTP TCP UDP port 25 SNMP TCP UDP port 161 SNMP Traps TCP UDP port 162 WS Discovery UDP port 3702 Up to 10 additional servi...

Page 98: ...Editing or Deleting a Protocol Group To edit or delete a protocol group select the protocol group from the list and click Edit or Delete Creating a New Action 1 Click Actions at the top of the IPsec...

Page 99: ...change encryption keys during an IPsec session IKE is used as part of virtual private networking IKE Phase 1 authenticates the IPsec peers and sets up a secure channel between the peers to enable IKE...

Page 100: ...Managing Host Groups Host groups are groupings of computers servers or other devices that you want to control using security policies Creating a New Host Group 1 Click Host Groups at the top of the IP...

Page 101: ...policy list order determines the overall policy behavior Defining a Security Policy 1 Click Security Policies at the top of the IPsec page 2 Under Define Policy select a Host Group from the menu 3 Sel...

Page 102: ...te for which the printer has a private key The purpose specified in the certificate allows it to be used to prove identity A CA Certificate is a certificate with authority to sign other certificates A...

Page 103: ...S authentication server for 802 1X Installing the Generic Xerox Trusted CA Certificate ensures that users can access the printer using CentreWare Internet Services and certificate warning messages do...

Page 104: ...Complete the form with your 2 Letter Country Code State Province Name Locality Name Organization Name Organization Unit and Email Address 7 Select Subject Alternative Name if applicable and type the...

Page 105: ...re Internet Services click Properties Security 2 Click Certificates 3 Click Security Certificates 4 Click the Domain Controller Certificates tab 5 Click Install Domain Controller Certificate 6 Click B...

Page 106: ...o upload a certificate that contains a key that does not meet this requirement a message appears The message alerts the user that the certificate they are attempting to upload does not meet the key le...

Page 107: ...click Edit 3 To configure 802 1X settings next to 802 1X click Edit 4 Under Protocol select Enable 802 1X 5 Under Authentication Method select the method used on your network Note When the printer is...

Page 108: ...on switch and server 11 Under Password type and confirm a password 12 To save the new password click Select to save new password A password is not required for EAP TLS authentication 13 Click Save Ena...

Page 109: ...Type the time from 0 through 60 minutes then select the time in seconds 5 Under Warning Screen to require the printer to display a warning message before it logs a user out of the touch screen select...

Page 110: ...erwrite takes approximately 20 minutes to complete Full Image Overwrite deletes all image data from the printer memory and hard drive including Jobs and folders stored in the Reprint Saved Jobs featur...

Page 111: ...an option 5 To set the printer to print a confirmation report after it overwrites data touch Confirmation Report then select an option 6 Touch Overwrite Now Note Depending on how many files are being...

Page 112: ...verwrite Security 3 Touch Disk Overwrite 4 To specify how often the printer overwrites data touch Daily Monthly or Weekly 5 Touch Day of Month Day of Week or Overwrite Time then touch the arrows 6 To...

Page 113: ...erators restricts PostScript jobs from running unencapsulated to prevent them from changing default printer settings For details see the Help in CentreWare Internet Services 1 Under StartupMode select...

Page 114: ...annot use a USB card reader for authentication update the software or print from a USB Flash drive If your printer model has a cover for the USB port on the control panel you can install or remove the...

Page 115: ...Security 2 Click Display Network Settings 3 Select Show IPv4 Address or Show Host Name To hide network information select Hide Network Information 4 Click Apply Displaying or Hiding Network Settings a...

Page 116: ...uide Hiding User Names on the Control Panel You can hide the user name of a logged in user from displaying on the control panel 1 In CentreWare Internet Services click Properties Security 2 Click Hide...

Page 117: ...appears to be functioning improperly a Xerox representative can ask you to perform this test 1 In CentreWare Internet Services click Properties Security 2 Click Software Verification Test 3 To begin...

Page 118: ...om installing optional software features by sending a print file This option restricts users from updating the software 1 In CentreWare Internet Services click Properties General Setup 2 Click Feature...

Page 119: ...nternet Fax Recipient Restrictions 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Security Settings Valid Recipients 3 To allow users to send an email...

Page 120: ...ces click Properties Security 2 Under Password Policies click Admin Password 3 Click the Reset Policy tab 4 Under Password Reset Policy click Disable Password Reset 5 Click Apply CAUTION If you disabl...

Page 121: ...eWare Internet Services 127 Configuring General Print Settings 128 Printing an Error Sheet 129 Managing Banner Page Printing Options 130 Configuring Secure Print Settings 131 Hold All Jobs 132 UNIX Li...

Page 122: ...lace 8 5 x 14 replaces the requested size with one of the two possible replacement sizes If the first replacement size is not available the second is used 4 Click Apply Selecting Paper Tray Settings F...

Page 123: ...nce to control how paper sizes appear on the screen in inches or millimeters The selected preference appears first on the Paper Size screen This setting also affects the custom size units for the pape...

Page 124: ...f Reprint Saved Jobs is enabled jobs are saved in the Default Public Folder You can create folders to organize saved jobs Managing certain folder types requires that you log in as the creator of the f...

Page 125: ...estination folder Select Default Public Folder or type a name for a new folder 7 To save the job to the printer and print it immediately click Save and Print 8 To save your job as a secure job select...

Page 126: ...e appropriately formatted address in the IP Address Port field The default port number is 21 6 Type the path to the file repository in the Document Path field 7 Type the name for the backup file that...

Page 127: ...Internet Services click Print The Job Submission page appears 2 Type the name of the file in the File Name field or click Browse to select the file from a local network or remote location 3 Under Pri...

Page 128: ...a Configuration Report when the printer is turned on under Configuration Report select Print at Power on 4 To restrict printing of the Configuration Report and Information Pages to the system adminis...

Page 129: ...inter 129 System Administrator Guide Printing an Error Sheet 1 In CentreWare Internet Services click Properties Services 2 Click Printing General 3 To print an error sheet when a print job fails under...

Page 130: ...rmation that prints on the banner page 6 Click Apply to save the new settings or Undo to retain the previous settings Enabling Banner Page Printing at the Control Panel 1 At the printer control panel...

Page 131: ...e are shown as asterisks to hide the title of the document that is being printed 4 Under Release Policies for Secure Print Jobs Requiring Passcode When the User is Already Logged In select an option R...

Page 132: ...ns For example jobs sent by JSmith wgc yourcompany com are filed separately from jobs sent by JSmith na yourcompany com Each user cannot release the job of the other person 5 Under Unidentified Job Po...

Page 133: ...your printer see www xerox com office drivers The available files are Xeroxv5Pkg AIXpowerpc x xx xxx xxxx rpm for the IBM PowerPC family Xeroxv5Pkg HPUXia64 x xx xxx xxxx depot gz to support HP Itaniu...

Page 134: ...ng capabilities refer to the CUPS Software Users Manual available from www cups org documentation php Installing the PPD on the Workstation 1 Download the Xerox PPD for CUPS from the Drivers and Downl...

Page 135: ...urce WSCO for each supported Xerox printer You only download and install the library once Notes The host print transform only works on AFPDS and SCS files Convert IPDS formatted printer files to AFPDS...

Page 136: ...ile that is stored on a USB Flash Drive from the USB port on the printer control panel Before you begin Enable USB ports For details see USB Port Security on page 114 Enabling Print from USB 1 In Cent...

Page 137: ...is stored in a folder on the printer hard drive Enabling Print From Mailbox 1 In CentreWare Internet Services click Properties Services 2 Click Print From Print From Mailbox 3 Under Scan to Mailbox se...

Page 138: ...nter by its wired network interface The device that submits the AirPrint job must be on the same subnet as the printer To allow devices to print from different subnets configure your network to pass m...

Page 139: ...ter 139 System Administrator Guide Allowing Users to Interrupt Active Print Jobs 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Device Settings Interru...

Page 140: ...into the Job Queue Out of Staples Options specifies how the printer handles a print job that requires staples when the printer has run out of staples Output Location specifies the location for jobs wh...

Page 141: ...m Administrator Guide This chapter includes Specifying Default Copy Settings 142 Changing the Reading Order 143 Setting Copy Presets 144 Specifying ID Card Copy Settings 146 Disabling Automatic Image...

Page 142: ...or when you intend to copy in black and white 5 Click Apply Specifying Default Copy Settings at the Control Panel 1 At the printer control panel press the Machine Status button then touch the Tools ta...

Page 143: ...hange the order that pages are printed which impacts the Page Layout and Booklet Creation features 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Servi...

Page 144: ...ing the touch screen keyboard touch Clear Text 4 Enter the name of the new preset then touch Save To edit an existing preset 1 Touch Edge Erase Presets 2 Touch Presets then touch the desired preset 3...

Page 145: ...portional b Touch the desired preset c Type the percentage using the touch screen keypad or touch or d Touch OK 3 To change a preset that uses an independent percentage for the width and length of the...

Page 146: ...nd Background Suppression features for side 1 of the ID card copy To have these default settings apply to side 2 select Apply Settings to Side 2 Touch Save Defaults Side 2 Defaults configures the Orig...

Page 147: ...printer automatically rotates the image as needed You can disable image rotation when either Auto Reduce Enlarge or Auto Paper is selected 1 At the printer control panel press the Machine Status butto...

Page 148: ...nto the Job Queue Out of Staples Options specifies how the printer handles a print job that requires staples when the printer has run out of staples Output Location specifies the location for jobs whe...

Page 149: ...udes Scanning to a Folder on the Printer 150 Scanning to an Email Address 154 Workflow Scanning 159 Scan to USB 170 Scanning to a User Home Folder 171 Configuring the Printer for the Xerox Scan Utilit...

Page 150: ...scan files create folders and assign passwords to their folders on the printer 1 In CentreWare Internet Services click Properties Services 2 Click Scan to Mailbox Scan Policies 3 Under Scan Policies...

Page 151: ...ame for the folder Type and retype a password as needed 5 Click Apply Editing a Folder To edit a folder 1 In CentreWare Internet Services click Scan 2 Under Display select Mailboxes 3 Under Scan to Ma...

Page 152: ...Scan 2 Under Display click Mailboxes then select the folder you want to delete If the folder is private type the password 3 Select the folder to delete then click Modify Folder 4 Under Remove folder...

Page 153: ...em requires cleanup to remove old unneeded mailboxes and files To view the current capacity usage 1 In CentreWare Internet Services click Properties Services 2 Click Scan to Mailbox Capacity Capacity...

Page 154: ...s that use SMTP including Internet Fax and Scan to Email Accessing the Email Setup Page 1 In CentreWare Internet Services click Properties Services 2 Click Email Setup Configuring Required Settings 1...

Page 155: ...ion sheet You can find status about a job in the job log To see the job log at the control panel press Job Status Completed Jobs 9 To add the email address of the sender to the To field in email next...

Page 156: ...t the default address book that users see at the control panel under Default Address Book View select an address book 7 Click Apply Note For details see Address Books on page 227 Configuring Default E...

Page 157: ...Email Signing Default select On or Off 4 Under Signing Hash select a method 5 Click Apply Configuring Email Encryption Settings Before you begin If you want to use the public keys stored on smart card...

Page 158: ...n the control panel next to Clear To Cc and Bcc fields after selecting the Start button select On Editing Domain and Email Filter Settings 1 On the Email Setup page click the Security tab 2 To edit do...

Page 159: ...nstructions on using this feature see the User Guide for your printer model Enabling Workflow Scanning 1 In CentreWare Internet Services click Properties Services 2 Click Workflow Scanning Scanning We...

Page 160: ...for FTP include IPv4 IPv6 or Host Name Options for SFTP include IPv4 or Host Name 7 In the Repository Server field type the appropriately formatted address and port number for the FTP or SFTP location...

Page 161: ...5 Select NetWare from the Default Repository Protocol menu 6 In the Default Repository Server field type the server name 7 Under Server Volume type the server volume 8 For NetWare 4 x 5 x 6x and IPX o...

Page 162: ...y 5 From the Protocol menu select SMB 6 Select the address type Options are IPv4 or Host Name 7 Type the appropriately formatted address and port number of your server 8 In the Share field type the sh...

Page 163: ...rver Check to see if the file is in the repository CGI Scripts A CGI Common Gateway Interface script is a program on a Web server that is executed when the server receives a request from a browser A C...

Page 164: ...to prompt users at the control panel for the repository credentials System instructs the printer to use specific credentials when accessing the repository If you select System type the credentials in...

Page 165: ...ble The Field Label identifies the purpose of this field to the user Select Not Editable to prevent users from changing the value The field does not appear on the control panel and the text typed for...

Page 166: ...ord to protect your PDF file c Select Require User Input to require users to provide a password d Select Mask User Input to hide characters that a user types at the control panel If you do not select...

Page 167: ...Apply See also Updating the List of Templates at the Control Panel on page 169 Adding Document Management Fields on page 165 Setting Scanned Image File Naming Conventions 1 In CentreWare Internet Serv...

Page 168: ...ing Template Pool Repository Settings You can store Workflow Scanning templates on your network in a template pool repository Workflow Scanning templates contain details about scan jobs that can be sa...

Page 169: ...Workflow Scanning template under Default Template Display select Hide Default Template in the Templates list 5 To require users to select a template before they press the Start button under Template...

Page 170: ...document and store the scanned file on the USB drive Before you begin Enable USB ports For details see USB Port Security on page 114 Enabling Scan to USB 1 In CentreWare Internet Services click Proper...

Page 171: ...der select No LDAP Query then type the complete network path of the external server For example type servername foldername 7 To create a subdirectory in the network home path type a network path in th...

Page 172: ...repository using the credentials of the logged in user Prompt at User Interface instructs the printer to prompt users at the control panel for the repository credentials System instructs the printer t...

Page 173: ...x Scan Utility installs when you install scan drivers Notes Before scanning using the Xerox Scan Utility ensure that Secure HTTP SSL is enabled and a certificate is installed on the printer Ensure SMB...

Page 174: ...low users to scan images into a TWAIN compliant application using the TWAIN driver Before you begin enable the Scan Extension Web service For details see HTTP Web Services on page 56 1 In CentreWare I...

Page 175: ...details see Address Books on page 227 Configuring Default Scan Settings 1 In CentreWare Internet Services click Properties Services 2 Click Scan To Setup 3 Edit settings as needed For details see the...

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Page 177: ...WorkCentre 7800 Series Multifunction Printer 177 System Administrator Guide This chapter includes Fax Overview 178 Fax 179 Internet Fax 194 LAN Fax 197 8 Faxing...

Page 178: ...document and sends it to a fax server which transmits the document to a fax machine Internet Fax scans the document and emails it to a recipient LAN Fax sends the current print job as a fax For detail...

Page 179: ...inter models can send faxes Some printers require an optional fax hardware kit Not all printer models have multiple fax lines Configuring Required Fax Settings 1 In CentreWare Internet Services click...

Page 180: ...then touch Save 6 Under Options select fax send and receive options 7 If allowed under Dial Type select your dialing method If you have a tone line select Tone If you have a 10 pulse per second line...

Page 181: ...ax Passcode Length at the Control Panel 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Service Settings 3 Touch Fax Passcode Length 4 To set the passco...

Page 182: ...the printer to print faxes on the paper size that most closely matches the attributes of the incoming fax If the exact paper size is not available the printer prints to the next best match and scales...

Page 183: ...Text 2 Using the touch screen keyboard type up to 30 characters of text to include in the header for the fax 3 To delete any text touch Clear Text 4 Touch Save Automatic Resend 1 On the Transmission D...

Page 184: ...can configure the printer to forward incoming faxes to email or file destinations by creating a Fax Forward Rule For different situations you can configure up to five rules and apply them to the avail...

Page 185: ...the folder c Type a Login Name for the printer to use to access the shared folder d Enter the computer login password for the printer to use to access the shared folder then confirm it 5 To update an...

Page 186: ...tings 3 Touch Mailbox Polling Policies 4 For Received Documents select an option To delete the file immediately after printing touch Delete On Print To retain the files before deleting them touch Keep...

Page 187: ...ox 7 To ensure that the user receives Fax Notifications touch Enable then touch OK Deleting a Fax Mailbox 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touc...

Page 188: ...reen 9 Touch Save 10 Touch Broadcast Multipoll Report then touch one of the following options Always Print prints a confirmation report every time Off never prints a confirmation report Print On Error...

Page 189: ...rver using a CGI script SMTP A mail server NetWare Configuring a Fax Repository Using FTP or SFTP Before you begin Ensure that FTP or SFTP services are running on the server or computer where images f...

Page 190: ...user account and password 1 In CentreWare Internet Services click Properties Services 2 Click Server Fax Fax Repository Setup 3 From the Protocol menu select SMB 4 Select the address type Options are...

Page 191: ...Certificates 7 To validate the SSL certificate used for HTTPS select Validate Repository SSL Certificate 8 In the Script path and filename field type the path to the CGI script starting at the root F...

Page 192: ...k Server Fax Defaults and Policies 3 Under Save Job Log in Repository select which options to include on the Job Log The printer adds the selected fields to the job log saved on the server 4 To print...

Page 193: ...t click Edit 4 Set the desired parameters 5 Click Apply to save the new settings or Undo to retain the previous settings Configuring Server Fax Filing Options 1 In CentreWare Internet Services click P...

Page 194: ...rint Report Note The report can be delayed depending on the response time of the recipient 3 To print an activity report after 50 jobs have been processed next to Activity Report select Enable An acti...

Page 195: ...printing the fax job select Print cover sheet with incoming Email messages 7 Click Apply to save the new settings or Undo to retain the previous settings Configuring Address Book Settings 1 On the In...

Page 196: ...the Internet Fax Setup page click the Compression tab 2 Select TIFF and PDF settings as needed For details see the Help in CentreWare Internet Services 3 Click Apply Configuring Internet Fax Security...

Page 197: ...Network LAN Fax allows you to send faxes using the print driver on your computer to a fax machine over a telephone line For details about using or configuring LAN Fax see the print driver software hel...

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Page 199: ...199 System Administrator Guide This chapter includes Xerox Standard Accounting 200 Network Accounting 207 Accounting Using an Auxiliary Access Device 210 Enabling Accounting in Print Drivers 212 Prin...

Page 200: ...ter Xerox recommends that you use the Cloning feature to back up settings If XSA settings are lost or deleted you can restore them using the cloning backup file For details see Cloning Enabling Xerox...

Page 201: ...Permissions Accounting Accounting Method 2 Next to Group and General Accounts under Action click Edit 3 Click the Group Accounts tab or the General Accounts tab 4 Type a unique Account ID number and...

Page 202: ...k Edit 2 From the Management Actions menu select Import 3 Under File click Browse or Choose File select your csv file and click Open or Choose 4 Under Delimiting Character select an option 5 Under Lan...

Page 203: ...group account as needed Import Existing Accounts from File allows you to import accounts from your csv file Under Imported heading select the column heading from your csv file to use for the Group Ac...

Page 204: ...ng User Information 1 On the Accounting page next to Users and Limits click Edit 2 From the Management Actions menu select Export 3 Under Delimiting Character select an option 4 Under Language select...

Page 205: ...ion Copies includes all black and white copies Scanned Images includes documents sent over the network including network scans scans to email server faxes and Internet faxes Fax Images Sent includes f...

Page 206: ...date the accounting code for all jobs under Validate Accounting Code select Yes then click Save 4 To configure validation options for unidentified print jobs under Validate Accounting Code select Yes...

Page 207: ...rs if you want to track print and LAN Fax jobs Enabling Network Accounting 1 In CentreWare Internet Services click Properties Login Permissions Accounting Accounting Method 2 Click the pencil icon 3 U...

Page 208: ...ask users for a Department ID Code rather than a User ID or Account ID Notes Not all options listed are supported on all printers Some options apply only to a specific printer model configuration oper...

Page 209: ...r Enablement select Enabled b Under Validate Accounting Code select No Bypass Mode c Click Save Note When Bypass Mode is enabled users must provide an accounting code but any code is accepted 4 To con...

Page 210: ...cess Device 4 Click Save Displaying Your Company Logo on the Blocking Screen You can customize the blocking screen to display your company logo The blocking screen appears on the printer touch screen...

Page 211: ...ices you want to track usage select an option 5 To restrict particular services under Select the services you want to restrict select an option 6 Touch OK Setting the Job Timeout 1 At the printer cont...

Page 212: ...vice 7 To specify the default User ID and Account ID type them in the Default User ID and Default Account ID fields then select the default account type 8 Click OK 9 Click OK to exit Enabling Accounti...

Page 213: ...opy activity report is a usage report that prints after each copy session The report lists details about the job and the number of copies made during the session 1 At the printer control panel press t...

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Page 215: ...ormation 222 Billing Impression Mode 225 Cloning 226 Address Books 227 Font Management Utility 232 Network Logs 233 Customizing Printer Contact Information 234 Display Device Information 235 Xerox Onl...

Page 216: ...on the printer 1 In CentreWare Internet Services click Properties General Setup 2 Click Alert Notification Email Alerts 3 Under Recipient Group Addresses select which group you want to enable and typ...

Page 217: ...gs appear 4 To display low supply warnings on the control panel select Display Low Supply Warnings on the device s touch screen 5 To hide low toner supply warnings on the control panel select Hide War...

Page 218: ...iefly to Poll Novell Print Queues During Sleep Mode 6 Type the time in seconds to define the interval the printer uses to come out of sleep mode 7 To allow the printer to broadcast SAP during sleep mo...

Page 219: ...strators to access the Remote Control Panel For Admin and Diagnostics Users only allows system administrators and Xerox representatives to access the Remote Control Panel For All Users allows all user...

Page 220: ...General Setup 2 Click Entry Screen Defaults 3 Under Services select the default screen that appears when you press the Services button on the control panel 4 Under Job Status select the default screen...

Page 221: ...and port numbers The default port number is 123 Note Changes to these settings cause the printer to restart 5 Select the date and time format and type the date and time in the appropriate fields Sele...

Page 222: ...tandard feature on many printer models XDA Lite is an option for small and medium sized businesses To download the client see www xerox com smartesolutions Xerox CentreWare Web is a browser based soft...

Page 223: ...ssage appears indicating if your printer is able to communicate with Xerox MeterAssistant MeterAssistant automatically submits meter reads to Xerox from network printers This process eliminates the ne...

Page 224: ...e total number of pages printed or generated by the printer You can see usage amounts for impressions made sheets images used and images printed copied and faxed 1 In CentreWare Internet Services clic...

Page 225: ...equally A4 Impressions counts large impressions as their A4 equivalent A Xerox representative sets the Billing Impression Mode for your printer To change the Billing Impression Mode 1 Contact your Xe...

Page 226: ...ternet Services click Properties General Setup 2 Click Configuration Report 3 Scroll down to Software Versions to verify the software information Creating a Clone File 1 In CentreWare Internet Service...

Page 227: ...associated email address fax number or scan destination Contacts can be added to groups or marked as a Favorite To view a contact click the Address tab then do one of the following To view all contact...

Page 228: ...dicates a Favorite You can mark a favorite as a Global Favorite for all services or as a Favorite for email fax or scan to destinations 1 In CentreWare Internet Services click Address Book 2 To edit a...

Page 229: ...y The first row contains headings for the information in each column To view an example of the appropriate format for the csv file download a sample file 1 In CentreWare Internet Services click Addres...

Page 230: ...riendly Name allowing you to import the file directly to an older Xerox printer without mapping address book fields 5 To exclude Email Scan to Destination Fax or Internet Fax clear the option 6 Click...

Page 231: ...t address book that users see at the control panel under Default Address Book View select an address book 4 To save click Apply Configuring the Network Address Book for Internet Fax Before you begin c...

Page 232: ...Use the utility to download soft fonts to your printer such as your company branded fonts or unicode fonts to support multiple languages Then you can add delete or export the fonts to a file You can...

Page 233: ...6 Insert a USB Flash drive in the USB port on the back of the printer then touch Download Enhanced Log File A confirmation message displays when file transfer is complete 7 To disable enhanced loggin...

Page 234: ...ternet Services displays contact information for service and supplies as well about the system administrator You can customize this information to display your company contact information for printer...

Page 235: ...You can specify the details such as device model IPv4 address host name contact name or HTTP address to appear on the control panel 1 In CentreWare Internet Services click Properties General Setup Dis...

Page 236: ...on by touching an icon on the control panel touch screen Before you begin If your network uses a proxy server configure the Proxy Server settings of the printer to ensure that the printer can connect...

Page 237: ...d is 1111 This procedure causes the printer to restart and be unavailable over the network for several minutes Restarting the Printer at the Control Panel Using Software Resets to restart the printer...

Page 238: ...fline Taking the printer offline allows you to perform printer maintenance without jobs being sent to the printer When the printer is offline any services such as Workflow Scanning are unavailable 1 A...

Page 239: ...ide Resetting the Printer to Factory Default Settings 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Device Settings Reset UI to Factory Settings 3 Tou...

Page 240: ...sion 1 In CentreWare Internet Services click Properties General Setup 2 Click Configuration Report 3 Scroll down to Software Versions to verify the software information Determining the Printer Softwar...

Page 241: ...s click Security Installation Policy To restrict software upgrades click Restrict Upgrade then click OK To upgrade the printer software manually 1 Under Manual Upgrade to locate and select the softwar...

Page 242: ...n lets you customize the bias based on the type of originals being scanned and the output required Scan from Document Glass selects the bias toward color or monochrome for scanning using the document...

Page 243: ...strator Guide This chapter includes Xerox Extensible Interface Platform 244 Auxiliary Interface Kit 245 Driver Download Link 246 Creating a Custom Single Touch Scan Service 247 Weblet Management 250 C...

Page 244: ...eration browser For details contact your Xerox representative Enabling Extensible Services 1 In CentreWare Internet Services click Properties General Setup 2 Click Extensible Services Setup 3 Ensure t...

Page 245: ...coin operated printer accessory or a card reader can be attached to the printer Installation instructions are included with the Foreign Device Interface Kit 1 At the printer control panel press the Ma...

Page 246: ...bsite You can hide or customize this link to go to a location on your network where you post driver installation files for users Customizing or Hiding the Driver Download Link 1 In CentreWare Internet...

Page 247: ...ded Set the service as the default screen that appears on the touch screen as needed Creating a Single Touch Scan Service 1 In CentreWare Internet Services click Properties Services 2 Click Workflow S...

Page 248: ...fault image settings associated with the service 4 Click Apply To see how the service looks on the printer touch screen click Preview Note Not all options listed are supported on all printers Some opt...

Page 249: ...le destination to the template 1 In CentreWare Internet Services click Scan 2 Under Templates select a template 3 Click Save 4 To view or edit the template click View Edit Template 5 To create a templ...

Page 250: ...ile then click Choose or Open 4 Click Install Weblet Enabling Weblet Installation at the Control Panel 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch S...

Page 251: ...n and Expansion WorkCentre 7800 Series Multifunction Printer 251 System Administrator Guide Configuring Weblet Settings To configure settings for a specific weblet next to the weblet name under Action...

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Page 253: ...WorkCentre 7800 Series Multifunction Printer 253 System Administrator Guide This appendix includes Audit Log Event Identification Numbers 254 A Audit Log Event Identification Numbers...

Page 254: ...Server fax job 8 Internet fax 9 Email job 10 Audit Log disable 11 Audit Log enable 12 Copy 13 Embedded fax 14 LAN fax job 15 Data encryption enable 16 Manual ODIO Full start 17 Manual ODIO Full comple...

Page 255: ...ocess terminated 51 ODIO scheduled 53 CPSR backup 54 CPSR restore 55 System Administrator Tools admin access 58 Session timer log out 59 Feature Access Control configure 60 Device clock NTP enable dis...

Page 256: ...Embedded fax job Secure Print passcode 92 Scan to Mailbox folder password change 93 Embedded fax mailbox passcode 94 FTP SFTP Filing passive mode 95 Embedded Fax Forwarding rule 96 EIP Weblets allow i...

Page 257: ...rd directly to your device using the USB ports Wi Fi Direct keyboards are not supported Depending on the feature you can use the external keyboard to navigate fields and manage input Note These keys a...

Page 258: ...hortcuts on the external keyboard instead of buttons on the control panel Control Panel Button Keyboard Shortcut Services Home CTRL 8 Features Services CTRL F1 Job Status CTRL F2 Machine Status CTRL F...

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