Administrator Tools
230
WorkCentre 7800 Series Multifunction Printer
System Administrator Guide
11.
If the current address book fields do not match exactly the imported file fields, the headings
appear. The unmapped fields are highlighted. To assign a mapping to the field, select a heading
from the list.
12.
Click
Import Address Book
.
Editing the Device Address Book as a .csv File
To manage many addresses, you can create and edit a list in a spreadsheet application. You can save
the list as a
.csv
file and upload it to the printer.
Downloading a Sample .csv File
To back up your current address book, you can export the address book as a
.csv
file. To view an example
of the appropriate format for the
.csv
file, download a sample file. You can also use the sample file as
template, replacing the existing values with your own information.
1.
In CentreWare Internet Services, click
Address Book
.
2.
Under Management, select
Download Sample
.
3.
Under Delimiter, select an option.
4.
Select
Export in Legacy Mode
as needed. Legacy Mode omits favorites, groups, fax, and Scan To
Destination contact information. Display Name is changed to Friendly Name, allowing you to
import the file directly to an older Xerox
®
printer without mapping address book fields.
5.
To exclude Email, Scan to Destination, Fax, or Internet Fax, clear the option.
6.
Click
Download
.
Exporting an Address Book File
To back up your current address book, or to import it to another machine, you can export your current
address book contacts as a
.csv
file.
1.
In CentreWare Internet Services, click
Address Book
.
2.
Under Management, select
Export
.
3.
Under Delimiter, select an option.
4.
Select
Export in Legacy Mode
as needed. Legacy Mode omits favorites, groups, fax, and Scan To
Destination contact information. Display Name is changed to Friendly Name, allowing you to
import the file directly to an older Xerox
®
printer without mapping address book fields.
5.
Click
Export
.
Configuring Device Address Book Security Settings
You can allow users to edit the Device Address Book, or restrict editing to system administrators only.
1.
In CentreWare Internet Services, click
Address Book
.
2.
To set user permissions to view and manage the address book, from the Management list, select
Security: User Permissions
.
3.
Select one of the following:
−
System Administrators Only
to require users to log in as an administrator to edit the address
book.
−
Open to All Users
to allow anyone to edit the address book.
4.
Click
Save
.
