Xerox WorkCentre 6655 User Manual Download

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Xerox

WorkCentre

6655

Color Multifunction Printer
Xerox

ConnectKey

1.5 Technology

System Administrator Guide

Summary of Contents for WorkCentre 6655

Page 1: ...Xerox WorkCentre 6655 Color Multifunction Printer Xerox ConnectKey 1 5 Technology System Administrator Guide...

Page 2: ...pple Bonjour EtherTalk TrueType iPad iPhone iPod iPod touch Mac and Mac OS are trademarks of Apple Inc registered in the U S and other countries AirPrint and the AirPrint logo are trademarks of Apple...

Page 3: ...l Setup in CentreWare Internet Services 24 Printing the Configuration Report 24 Restricting Access to the Printer 24 Using the Configuration Overview Page 25 Assigning a Name and Location to the Print...

Page 4: ...tings 51 Configuring Raw TCP IP Advanced Settings 51 SMB Filing 53 Configuring Kerberos Authentication Options for SMB 53 SMTP Server 54 Configuring SMTP Server Settings 54 Configuring SMTP Authentica...

Page 5: ...ettings 73 Configuring Xerox Secure Access Unified ID System Authentication Settings 75 Configuring Convenience Authentication Settings 77 Configuring Smart Card Authentication Settings 78 Configuring...

Page 6: ...ertificates 109 Viewing Saving or Deleting a Certificate 109 Specifying the Minimum Certificate Key Length 109 802 1X 110 Enabling and Configuring 802 1X in CentreWare Internet Services 110 System Tim...

Page 7: ...Banner Page Printing at the Control Panel 135 Enabling Banner Page Printing in the Print Driver 135 Setting Print Defaults and Policies 136 Configuring Secure Print Settings 137 Configuring Secure Pr...

Page 8: ...178 Setting Scanned Image File Naming Conventions 179 Configuring Custom File Naming 179 Configuring Template Pool Repository Settings 180 Updating the List of Templates at the Control Panel 180 Sett...

Page 9: ...ssigning Users to an Account 219 Usage Limits 219 Configuring Validation Policies and Print Job Exceptions 221 Network Accounting 222 Enabling Network Accounting 222 Setting Network Accounting Workflo...

Page 10: ...Printer in CentreWare Internet Services 251 Restarting the Printer at the Control Panel 251 Taking the Printer Offline 252 Restoring Software Settings 253 Updating the Printer Software 254 Before You...

Page 11: ...olor Multifunction Printer 11 System Administrator Guide Configuring Weblet Settings 264 A Audit Log Event Identification Numbers 265 Audit Log Event Identification Numbers 266 B External Keyboard 271...

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Page 13: ...Xerox WorkCentre 6655 Color Multifunction Printer 13 System Administrator Guide This chapter includes Overview 14 More Information 15 1 Introduction...

Page 14: ...Configuration Report on page 24 5 Open a Web browser and type the IP address of your printer to access CentreWare Internet Services CentreWare Internet Services is the administration and configuration...

Page 15: ...ort Assistant and driver downloads www xerox com office WC6655support Information Pages Print from the control panel or from CentreWare Internet Services click Status Information Pages CentreWare Inte...

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Page 17: ...nter 18 Assigning a Network Address 19 Connecting the Printer to a Wireless Network 20 Accessing Administration and Configuration Settings 21 Initial Setup at the Control Panel 22 Initial Setup in Cen...

Page 18: ...nd of a Category 5 or better Ethernet cable to the Ethernet port on the back of the printer Connect the other end of the cable to a correctly configured network port 3 If your printer has fax installe...

Page 19: ...network address from a DHCP server by default To assign a static IP address configure DNS server settings or configure other TCP IP settings see IP on page 37 If the printer does not detect a DHCP se...

Page 20: ...less Network If the printer is connected to your wired network you can configure wireless settings in CentreWare Internet Services You can also connect directly to a wireless network For details see C...

Page 21: ...settings on the Properties tab in CentreWare Internet Services and settings on the Tools tab on the control panel touch screen Accessing the Control Panel as a System Administrator 1 At the printer c...

Page 22: ...supplies Use the Fax Setup wizard to configure basic embedded fax settings After the Quick Setup Home wizard completes the printer restarts and a Configuration Report automatically prints 1 At the pr...

Page 23: ...The website generates a feature installation key that you can use to enable the feature You can also install optional software features by sending a print file You can install features on multiple pr...

Page 24: ...onfiguration Report at Startup 1 In CentreWare Internet Services click Properties Services 2 Click Printing General 3 Under Configuration Report clear Print at Power on 4 Click Apply to save the new s...

Page 25: ...on to the printer Asset tags let you enter unique identifiers for inventory management 1 In CentreWare Internet Services click Properties Description 2 For Device Name type a name for the printer 3 Fo...

Page 26: ...Services 1 In CentreWare Internet Services click Properties General Setup 2 Click Feature Installation 3 Under Feature Installation Key Entry click Enter Installation Key or under Action next to the f...

Page 27: ...To configure Ethernet settings next to Ethernet click Edit 4 For Rated Speed select a connection speed 5 Click Save Note For the new settings to take effect restart your printer Configuring USB Setti...

Page 28: ...1 In CentreWare Internet Services click Properties Security 2 Click Password Policies Admin Password 3 Type the old password 4 Type the new password then type the password again to verify 5 Click Appl...

Page 29: ...and port numbers The default port number is 123 Note Changes to these settings cause the printer to restart 5 Select the date and time format and type the date and time in the appropriate fields Selec...

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Page 31: ...twork 32 Connecting Directly to a Wireless Network 34 Connecting to a Mobile Device 35 IP 37 FTP SFTP Filing 42 IPP 43 SLP 44 SNMP 45 LPR LPD 48 SSDP 49 Microsoft Networking 50 Raw TCP IP Printing 51...

Page 32: ...e printer detects the security mode that your network uses Configure the following security mode settings as needed Under WEP Setting and Key select the bit strength and key Under Encryption Algorithm...

Page 33: ...ireless Settings page click Join Other Network 6 Under Network Name type the name of your network 7 Under Security Mode select the security method that your wireless network uses 8 Configure the follo...

Page 34: ...hat wireless connectivity is disabled on your computer 5 Find the IP address of the computer 6 Ensure that the computer obtains an automatic private IP address in the 169 254 x x range and is therefor...

Page 35: ...tor can connect the printer by its wired network interface The device that submits the AirPrint job must be on the same subnet as the printer To allow devices to print from different subnets configure...

Page 36: ...wireless network as the printer A system administrator can connect the printer by its wired network interface The device that submits the Mopria job must be on the same subnet as the printer To allow...

Page 37: ...Touch Enable for IPv4 or IPv6 then touch Close Note By default TCP IP is enabled If you disable TCP IP enable it at the printer control panel before you access CentreWare Internet Services For details...

Page 38: ...b Touch Alternate DNS Server 1 then type the server address Touch OK c Touch Alternate DNS Server 2 then type the server address Touch OK d Touch Close Configuring IP Settings in CentreWare Internet...

Page 39: ...porting for IP along with other diagnostic functions When first connected to a network a host sends a link local multicast router solicitation request for configuration parameters If suitably configur...

Page 40: ...1 In CentreWare Internet Services click Properties Connectivity Setup 2 Under Network next to a connection type click Edit Note The printer uses separate IPv4 IPv6 and DNS settings for wired and wire...

Page 41: ...nder DNS Connection Timeout type the time in seconds that the printer waits if it fails to connect to a DNS server After the timeout period the printer attempts to connect to any additional DNS server...

Page 42: ...rk protocol that is used with SSH to ensure that data is encrypted and transferred securely Configuring FTP and SFTP Filing Settings 1 In CentreWare Internet Services click Properties Connectivity Set...

Page 43: ...e IPP Internet Printing Protocol IPP is a standard network protocol that allows you to print and manage jobs remotely 1 In CentreWare Internet Services click Properties Connectivity Setup 2 Under Prot...

Page 44: ...directly with the printer Configuring SLP 1 In CentreWare Internet Services click Properties Connectivity Setup 2 Under Protocol next to SLP click Edit 3 Under Protocol select Enabled 4 Under Director...

Page 45: ...able SNMP v1 v2c Protocols To enable SNMP v3 select Enable SNMP v3 Protocol 4 To prompt the printer to generate a trap for every SNMP request processed with an invalid community name for Authenticatio...

Page 46: ...ity to ensure that a packet has not been tampered with in transit Authentication to verify that the message is from a valid source Encryption of packets to prevent unauthorized access Editing SNMPv3 P...

Page 47: ...e SNMP manager that receives traps 3 Type the UDP Port Number The default is 162 for traps 4 Select the SNMP version based on what the system receiving traps supports 5 Select the type of traps that t...

Page 48: ...banner page attributes to override LPR control file attributes for job name and owner select Enabled This feature allows you to replace the standard information displayed on a banner page with the us...

Page 49: ...static configuration to discover network services SSDP provides multicast discovery server based notification and discovery routing options 1 In CentreWare Internet Services click Properties Connecti...

Page 50: ...type a comment as needed 7 Under Share Name type the name of the share 8 Under Share Name Comment type a comment as needed 9 Under Maximum Connections type the maximum number of connections from 10 th...

Page 51: ...for each active port type a time in seconds from 0 through 1800 8 Next to PDL Switching for each active port select Enabled as needed PDL Switching allows the printer to switch automatically between m...

Page 52: ...nt of Job select Enabled You can restrict banner pages to print for jobs that specifically request them through PJL To restrict banner pages for Banner Page for Job Containing only PJL Commands select...

Page 53: ...os Ticket instructs the printer to authenticate to the SMB shared network location with a Kerberos ticket if available If a Kerberos ticket is not available or Kerberos authentication fails the printe...

Page 54: ...mail page click the SMTP Authentication tab 2 Under SMTP Login credentials applied to email jobs sent from the machine s touch interface select an option None does not require the printer to provide t...

Page 55: ...Size Management tab 2 To define a maximum message size for messages with attachments type a value between 512 20480 KB in the Maximum Message Size field 3 To improve transmission speed set messages to...

Page 56: ...LDAP Server Information The LDAP Server page displays the current LDAP servers configured for your printer You can configure a maximum of nine LDAP servers for your printer 1 In CentreWare Internet Se...

Page 57: ...redentials when accessing the repository If you select System type the credentials in the User Name and Password fields To update an existing password select Select to save new password 3 If SSL is de...

Page 58: ...Edit 3 Click the Contexts tab 4 For Default Login Context type details as needed 5 Click Apply Configuring LDAP User Mappings LDAP servers display different results depending on how they implement map...

Page 59: ...ters 1 In CentreWare Internet Services click Properties Connectivity Setup 2 Under Protocol next to LDAP click Edit 3 Click the Custom Filters tab 4 Under LDAP Authentication select Prepend Domain Nam...

Page 60: ...nder Connection select Enabled 4 Type a connection port number as needed 5 To encrypt HTTP communication using SSL under Force Traffic over SSL select Yes When SSL is enabled all Web pages contain htt...

Page 61: ...ore information about Xerox Extensible Interface Platform and Web services see the documentation included in the Xerox Extensible Interface Platform Software Development Kit SDK The Xerox Extensible I...

Page 62: ...compatible with IPv6 1 In CentreWare Internet Services click Properties Connectivity Setup 2 Under Protocol next to POP3 Setup click Edit 3 Under Server Information select IPv4 or Host Name 4 Type the...

Page 63: ...ources such as Web pages from a Web server to increase resource access time Configuring the Proxy Server 1 In CentreWare Internet Services click Properties Connectivity Setup 2 Under Protocol next to...

Page 64: ...If your printer uses DHCP and an NTP server or if a DHCP server provides Greenwich Mean Time GMT offset these settings are ignored 1 In CentreWare Internet Services click Properties Connectivity Setu...

Page 65: ...standard method for discovering and using network connected devices It is supported in Windows Vista Windows Server 2008 and newer operating systems WSD is one of several supported communication prot...

Page 66: ...ck Edit 3 In the General pane under Protocol select Enabled 4 Under Frame Type select an option 5 Under Queue Poll Interval type a rate from 1 through 240 seconds 6 Under Printer Server Name type a na...

Page 67: ...next to Netware click Edit 3 In the NetWare Directory Services NDS pane select an option IPv4 sets a static IPv4 address Host Name is configured with an NDS server Note Select NDS server only if using...

Page 68: ...physical locations Before You Begin Ensure that there is an existing operational AppleTalk network Determine the AppleTalk Name you wish to assign to your printer Determine the AppleTalk Zone if used...

Page 69: ...Audit Log 95 Installation Policies 97 McAfee Embedded Control 98 IPsec 100 Security Certificates 105 802 1X 110 System Timeout 112 Overwriting Image Data 114 PostScript Passwords 117 USB Port Securit...

Page 70: ...authentication method User Name Password Validate on the Network enables network authentication Users prove their identity by typing a user name and password at the control panel or in CentreWare Int...

Page 71: ...s of customizing services for a specific user The printer searches an LDAP directory for the home directory and email address of a user when using Scan to Home or Email Scanning features Setting the L...

Page 72: ...information database If you enabled Personalization configure LDAP server settings Configure authorization settings For details see Authorization on page 81 The Login Methods page in CentreWare Intern...

Page 73: ...Accounting 2 Click Device User Database 3 Click Password Settings 4 Under Minimum Length and Maximum Length specify a number from 1 through 63 5 Select password rules as needed 6 Click Save Note New...

Page 74: ...he list and click Add Mapping or click Add New to add an LDAP server 8 Click Save 9 To specify server settings for an alternate authentication server click Add New 10 To copy the settings from another...

Page 75: ...y uses alternate LDAP servers for authorization and personalization when primary LDAP server communication fails 1 On the Login Methods page next to Authentication Servers click Edit 2 Under Authentic...

Page 76: ...he page click Edit Manually Configuring Xerox Secure Access Settings If you are using Xerox Secure Access for authentication you can manually configure remote server communication personalize instruct...

Page 77: ...ttings 1 In CentreWare Internet Services click Properties Login Permissions Accounting 2 Click Login Methods To configure access rights using Convenience Authentication Format and configure identifica...

Page 78: ...igured users swipe a pre programmed identification card at the control panel Purchase and install a Smart Card reading system before configuring Smart Card authentication To configure access rights us...

Page 79: ...e time synchronization 8 To return to the Login Methods page click Close To associate an LDAP server with your Domain Controller for authorization or personalization under LDAP Server Mapping click Ad...

Page 80: ...Book LDAP instructs the printer to search the Network Address Book to acquire the email address of the user 3 To configure LDAP server settings under Server Configuration next to Network Address Book...

Page 81: ...rmation database Configure User Permissions The User Permissions page in CentreWare Internet Services provides links to authorization configuration settings 1 In CentreWare Internet Services click Pro...

Page 82: ...the appropriately formatted IP address d Under Login Credentials to Access SMB Server select an option None does not require the printer to provide the server a user name or password Logged in User i...

Page 83: ...les are a job sent using LPR or a job sent from a mainframe application Logged In Users Roles are roles that you create These roles apply to authenticated users only You can assign specific users or u...

Page 84: ...that users are allowed to send 2 If you selected Custom under Role State next to each job type select Not Allowed to restrict users from using the job type 3 Click the Lock icon to lock all job types...

Page 85: ...e 3 To create a new Application Group under Actions click Make This A Group a Under Application Group Name type a name for the group b Click Save 4 To delete a custom Application ID under Actions clic...

Page 86: ...r Services and Tools tab 10 To save click Apply Assigning Users to a Role for Local Authorization Once you configure local authorization add user information to the user database and create a role you...

Page 87: ...dd all groups from the list to the role click Add All Groups assigned to the role appear in the Users in Assigned Groups list c To remove a group select the group in the Users in Assigned Groups list...

Page 88: ...or Delete Job If an unauthorized user sends a 1 sided job the job prints 2 sided or is deleted 6 Click Save Note Not all options listed are supported on all printers Some options apply only to a spec...

Page 89: ...n the URL Using SSL for all HTTP Communication 1 In CentreWare Internet Services click Properties Connectivity Setup 2 Click HTTP 3 Under Force Traffic over SSL select Yes Change the default port numb...

Page 90: ...pliant encryption algorithms Examples of non FIPS compliant protocols include SNMPv3 or NetWare When you enable FIPS 140 mode the printer validates the current configuration by performing the followin...

Page 91: ...pass or fail message appears If the configuration check passes click Reboot Machine to save and restart the printer If the configuration check fails the reasons for the failed test list in a table at...

Page 92: ...nabling Encryption of Stored Data 1 In CentreWare Internet Services click Properties Security Encryption 2 Click User Data Encryption 3 Under User Data Encryption Enablement select Enabled 4 Click App...

Page 93: ...32 for the Source IP Mask that uses this rule The range of 0 32 corresponds to the 32 bit binary number comprising IP addresses For example The number 8 represents a Class A address with a mask of 255...

Page 94: ...ction Printer System Administrator Guide Arranging the Execution Order of IP Filter Rules 1 In CentreWare Internet Services click Properties Security 2 Click IP Filtering 3 Click an IP filter rule 4 N...

Page 95: ...ed by default and cannot be disabled when McAfee is enabled Saving an Audit Log 1 In CentreWare Internet Services click Properties Security 2 Click Audit Log 3 Click Export 4 Right click the Download...

Page 96: ...stination within a Workflow Scanning scan job For server fax jobs one audit log entry is recorded for each server fax job regardless of the number of destinations For LAN fax jobs one audit log entry...

Page 97: ...nd installation of files log in as a system administrator To manage installation policies 1 In CentreWare Internet Services click Properties Security Installation Policies 2 To allow users to modify a...

Page 98: ...erating system or driver type To configure McAfee Embedded Control Set the security level and configure alert options as needed Xerox recommends that you keep the security level set to the default set...

Page 99: ...n CentreWare Internet Services click Properties Security 2 Click McAfee Embedded Control 3 To configure Alert Feedback options click Edit 4 To configure the printer to send email alerts a Under Locall...

Page 100: ...CMP v4 v6 IPP TCP port 631 LPR Print TCP port 515 Port 9100 Print TCP port 9100 SMTP TCP UDP port 25 SNMP TCP UDP port 161 SNMP Traps TCP UDP port 162 WS Discovery UDP port 3702 Up to 10 additional se...

Page 101: ...ols type a name for the service and select the check box under Service Name 7 Select TCP or UDP from the Protocol list 8 Type the port number and specify if the printer is the server or client 9 Click...

Page 102: ...Note If you are configuring an IPsec security policy to communicate with a Linux computer and you selected BOTH for the security type select 3DES encryption If you select AES encryption the data tran...

Page 103: ...FS select None Group 2 or Group 14 Note PFS is disabled by default PFS allows faster IPsec setup but is less secure 8 Under Hash select from the following SHA1 None 9 If you selected ESP or BOTH for t...

Page 104: ...ng a Host Group To edit or delete a host group select the host group from the list and click Edit or Delete Managing Security Policies IPsec security policies are sets of conditions configuration opti...

Page 105: ...purpose specified in the certificate allows it to be used to prove identity A CA Certificate is a certificate with authority to sign other certificates A Trusted Certificate is a self signed certific...

Page 106: ...rox Device Certificate the printer generates a certificate signs it and creates a public key used in SSL encryption After you install a Xerox Device Certificate on the printer install the Generic Xero...

Page 107: ...nectivity Protocols HTTP Creating a Certificate Signing Request If you do not install a Xerox Device Certificate you can install a CA signed device certificate Create a Certificate Signing Request CSR...

Page 108: ...uture 10 Click Next Note The signed certificate must match the CSR created by the printer Installing Root Certificates Install the certificates of the root certificate authority and any intermediate c...

Page 109: ...ficate details appear on the View Save Device Certificate page a To save the certificate file to your computer at the bottom of the page click Export Base 64 encoded PEM b Click Cancel to return to th...

Page 110: ...guring 802 1X in CentreWare Internet Services 1 In CentreWare Internet Services click Properties Connectivity Setup 2 Under Network next to Wired Connection click Edit 3 To configure 802 1X settings n...

Page 111: ...he bottom of the page click Export Base 64 encoded PEM b Click Close to return to the previous page 10 Under User Name type the user name for the authentication switch and server 11 Under Password typ...

Page 112: ...he touch screen under Warning Screen touch Enabled 5 To select the Web User Interface System Timeout settings for Days Hours and Minutes type a value or use the arrows to select a value The inactive t...

Page 113: ...er Stop 5 To select inactive time type a value or use the arrows to select a value The inactive time is the time the printer waits before it resumes printing 6 Click Apply Setting the System Auto Resu...

Page 114: ...Overwrite 1 In CentreWare Internet Services click Properties Security 2 Click Image Overwrite Security 3 Click the Immediate Image Overwrite tab 4 Select Enabled 5 Click Apply Enabling Immediate Job...

Page 115: ...lect Standard 6 To start a Full disk overwrite a Click Advanced Settings b For Overwrite Mode Select Full 7 Click Start Disk Overwrite Now Manually Deleting Image Data at the Control Panel 1 At the pr...

Page 116: ...and select AM or PM 6 To print a confirmation report after the printer overwrites data under Confirmation Report for Schedule Overwrites select On To print a report only if an error occurs select Erro...

Page 117: ...operators restricts PostScript jobs from running unencapsulated to prevent them from changing default printer settings For details see the Help in CentreWare Internet Services 1 Under StartupMode sel...

Page 118: ...cannot use a USB card reader for authentication update the software or print from a USB Flash drive If your printer model has a cover for the USB port on the control panel you can install or remove t...

Page 119: ...r Guide Hiding User Names on the Control Panel You can hide the user name of a logged in user from displaying on the control panel 1 In CentreWare Internet Services click Properties Security 2 Click H...

Page 120: ...re appears to be functioning improperly a Xerox representative can ask you to perform this test 1 In CentreWare Internet Services click Properties Security 2 Click Software Verification Test 3 To begi...

Page 121: ...from installing optional software features by sending a print file This option restricts users from updating the software 1 In CentreWare Internet Services click Properties General Setup 2 Click Featu...

Page 122: ...Internet Fax Recipient Restrictions 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Security Settings Valid Recipients 3 To allow users to send an emai...

Page 123: ...rvices click Properties Security 2 Under Password Policies click Admin Password 3 Click the Reset Policy tab 4 Under Password Reset Policy click Disable Password Reset 5 Click Apply CAUTION If you dis...

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Page 125: ...ces 131 Print Around 132 Configuring General Print Settings 133 Printing an Error Sheet 134 Managing Banner Page Printing Options 135 Setting Print Defaults and Policies 136 Configuring Secure Print S...

Page 126: ...and color 1 In CentreWare Internet Services click Properties General Setup Paper Management 2 Under Paper Type and Paper Color select the default paper type and color 3 Click Apply Enabling Required P...

Page 127: ...tray is empty the printer then prints using paper from the Priority 2 tray 6 To have the print driver select the tray set the tray used as the paper source to Auto Selection Enabled 7 Click Save Setti...

Page 128: ...t if Reprint Saved Jobs is enabled jobs are saved in the Default Public Folder You can create folders to organize saved jobs Managing certain folder types requires that you log in as the creator of th...

Page 129: ...le menu in the application then click Print 2 From the application Print window select your printer from the Printer Name menu 3 Click Properties to access the print settings for the job 4 On the Prin...

Page 130: ...begin the backup or Undo to retain the previous settings Restoring Saved Jobs from an FTP Repository 1 In CentreWare Internet Services click Properties Services Print From 2 Click Reprint Saved Jobs...

Page 131: ...re Internet Services click Print The Job Submission page appears 2 Type the name of the file in the File Name field or click Browse to select the file from a local network or remote location 3 Under P...

Page 132: ...paper from blocking subsequent print jobs you can enable the Print Around feature This feature allows jobs to process and print immediately bypassing the blocked print job Print Around is enabled by d...

Page 133: ...nt a Configuration Report when the printer is turned on under Configuration Report select Print at Power on 4 To restrict printing of the Configuration Report and Information Pages to the system admin...

Page 134: ...tion Printer System Administrator Guide Printing an Error Sheet 1 In CentreWare Internet Services click Properties Services 2 Click Printing General 3 To print an error sheet when a print job fails un...

Page 135: ...er Banner Sheet Identification select the information that prints on the banner page 6 Click Apply to save the new settings or Undo to retain the previous settings Enabling Banner Page Printing at the...

Page 136: ...ystem Administrator Guide Setting Print Defaults and Policies You can set print defaults and policies 1 In CentreWare Internet Services click Properties Services 2 Click Printing General 3 For Default...

Page 137: ...name are shown as asterisks to hide the title of the document that is being printed 4 Under Release Policies for Secure Print Jobs Requiring Passcode When the User is Already Logged In select an optio...

Page 138: ...ains For example jobs sent by JSmith wgc yourcompany com are filed separately from jobs sent by JSmith na yourcompany com Each user cannot release the job of the other person 5 Under Unidentified Job...

Page 139: ...r your printer see www xerox com office drivers The available files are Xeroxv5Pkg AIXpowerpc x xx xxx xxxx rpm for the IBM PowerPC family Xeroxv5Pkg HPUXia64 x xx xxx xxxx depot gz to support HP Itan...

Page 140: ...ting capabilities refer to the CUPS Software Users Manual available from www cups org documentation php Installing the PPD on the Workstation 1 Download the Xerox PPD for CUPS from the Drivers and Dow...

Page 141: ...source WSCO for each supported Xerox printer You only download and install the library once Notes The host print transform only works on AFPDS and SCS files Convert IPDS formatted printer files to AF...

Page 142: ...file that is stored on a USB Flash Drive from the USB port on the printer control panel Before you begin Enable USB ports For details see USB Port Security on page 118 Enabling Print from USB 1 In Ce...

Page 143: ...at is stored in a folder on the printer hard drive Enabling Print From Mailbox 1 In CentreWare Internet Services click Properties Services 2 Click Print From Print From Mailbox 3 Under Scan to Mailbox...

Page 144: ...n Printer System Administrator Guide Allowing Users to Interrupt Active Print Jobs 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Device Settings Inter...

Page 145: ...y into the Job Queue Out of Staples Options specifies how the printer handles a print job that requires staples when the printer has run out of staples Output Location specifies the location for jobs...

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Page 147: ...147 System Administrator Guide This chapter includes Setting Copy Options 148 Changing the Reading Order 149 Setting Copy Presets 150 Specifying ID Card Copy Settings 152 Disabling Automatic Image Rot...

Page 148: ...accidentally copying in color when you intend to copy in black and white 4 Select an option 1 1 Sided Scans only one side of the originals and produces 1 sided copies 1 2 Sided Scans only one side of...

Page 149: ...o change the order that pages are printed which impacts the Page Layout and Booklet Creation features 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Se...

Page 150: ...using the touch screen keyboard touch Clear Text 4 Enter the name of the new preset then touch Save To edit an existing preset 1 Touch Edge Erase Presets 2 Touch Presets then touch the desired preset...

Page 151: ...Proportional b Touch the desired preset c Type the percentage using the touch screen keypad or touch or d Touch OK 3 To change a preset that uses an independent percentage for the width and length of...

Page 152: ...n and Background Suppression features for side 1 of the ID card copy To have these default settings apply to side 2 select Apply Settings to Side 2 Touch Save Defaults Side 2 Defaults configures the O...

Page 153: ...he printer automatically rotates the image as needed You can disable image rotation when either Auto Reduce Enlarge or Auto Paper is selected 1 At the printer control panel press the Machine Status bu...

Page 154: ...y into the Job Queue Out of Staples Options specifies how the printer handles a print job that requires staples when the printer has run out of staples Output Location specifies the location for jobs...

Page 155: ...older on the Printer 156 Scanning to an Email Address 160 Workflow Scanning 165 Editing Domain and Email Filter Settings 182 Scan to USB 183 Scanning to a User Home Folder 184 Configuring the Printer...

Page 156: ...nning For details see Workflow Scanning on page 165 For instructions on using this feature see the User Guide for your printer model Enabling or Disabling Scan to Mailbox 1 In CentreWare Internet Serv...

Page 157: ...ton does not display on the Scan tab Require password when creating additional folders requires users to type a new password every time they create a folder This feature only allows users to create pr...

Page 158: ...hedule Clean Up of Folder Files specify the files that you want to delete Type how many days old files must be for deletion 6 Next to Cleanup time select Hourly to have files deleted at the beginning...

Page 159: ...nternet Services click Scan 2 Select Mailboxes then select the folder you want to modify 3 Click Modify Folder 4 Under Folder Operations type a new password for Change Folder Password 5 Retype the pas...

Page 160: ...ces that use SMTP including Internet Fax and Scan to Email Accessing the Email Setup Page 1 In CentreWare Internet Services click Properties Services 2 Click Email Setup Configuring Required Settings...

Page 161: ...firmation sheet You can find status about a job in the job log To see the job log at the control panel press Job Status Completed Jobs 9 To add the email address of the sender to the To field in email...

Page 162: ...set the default address book that users see at the control panel under Default Address Book View select an address book 7 Click Apply Note For details see Address Books on page 241 Configuring Default...

Page 163: ...ing Smart Card Authentication on page 78 Ensure that signing certificates are installed on all Smart Cards 1 On the Email Encryption Signing page click the Signing tab 2 To enable Email Signing on the...

Page 164: ...select the default setting for users at the control panel Under Email Encryption Default select On or Off 3 Under Encryption Algorithm select an encryption method 4 Click Apply Editing User Policy Set...

Page 165: ...instructions on using this feature see the User Guide for your printer model Enabling Workflow Scanning 1 In CentreWare Internet Services click Properties Services 2 Click Workflow Scanning Scanning...

Page 166: ...s for FTP include IPv4 IPv6 or Host Name Options for SFTP include IPv4 or Host Name 7 In the Repository Server field type the appropriately formatted address and port number for the FTP or SFTP locati...

Page 167: ...ry 5 Select NetWare from the Default Repository Protocol menu 6 In the Default Repository Server field type the server name 7 Under Server Volume type the server volume 8 For NetWare 4 x 5 x 6x and IP...

Page 168: ...ory 5 From the Protocol menu select SMB 6 Select the address type Options are IPv4 or Host Name 7 Type the appropriately formatted address and port number of your server 8 In the Share field type the...

Page 169: ...rver Note the directory path user name and password This folder is your file repository Test the connection by logging in to the home directory of the printer on the Web server Send a POST request and...

Page 170: ...scripts click Get Example Scripts 11 In the Document Path field type the directory path of the folder For Web server directories type the path starting at root For example directoryname foldername 12...

Page 171: ...click Scan 2 Under Template Operations click Create New Template 3 Under General Information click the fields and type a Template Name an optional Description and an optional Owner 4 To define where y...

Page 172: ...er account and password with read and write access for the printer to use to access the repository folder Note the user name and password Create a folder within the SFTP root Note the directory path u...

Page 173: ...ccount access rights Provide details about your server a Select IPV4 Address or Host Name b For IP Address Port type the appropriately formatted address and port numbers c In the Share field type the...

Page 174: ...load working example scripts click Get Example Scripts 1 Next to Document Path type the directory path of the folder For FTP or SFTP services begin at the root For example directoryname foldername 2 I...

Page 175: ...py of the job log in the scan repository under Report Options under Save Job Log XST in Repository select Enable 9 Click Add Note Server Fax is an option for some printers For details contact your Xer...

Page 176: ...ppear on the control panel and the text typed for the Default Value field is used 4 If you selected Not Editable type a Default Value The Default Value is optional if you selected Editable 5 Select Re...

Page 177: ...ld 7 If you selected Editable do the following if necessary a Type a password in the Default Value field to suggest a default password b Type text in the Field Label field to prompt users to enter a p...

Page 178: ...o access the repository without authenticating or select one of the following Authenticated User The printer uses the user name and password of the authenticated user to access the server Prompt at Us...

Page 179: ...into the correct position for the file name The file name generated uses all the elements in the Position field in order from top to bottom Advanced Type a string using variables to create the file n...

Page 180: ...lick Default All to reset settings to default values Updating the List of Templates at the Control Panel If you change a template stored in a template pool repository you can update the list of templa...

Page 181: ...4 Select HTTP or HTTPS 5 Under Protocol select the address type Options are IPv4 IPv6 or Host Name 6 Type the appropriately formatted address and port number in the IP Address Port field The default...

Page 182: ...lter settings select Allow Domains or Block Domains 4 Under New Domain type the domain you want to add to the list and click Add 5 To remove a domain from the list select a domain and click Remove 6 T...

Page 183: ...a document and store the scanned file on the USB drive Before you begin Enable USB ports For details see USB Port Security on page 118 Enabling Scan to USB 1 In CentreWare Internet Services click Prop...

Page 184: ...select No LDAP Query then type the complete network path of the external server For example type servername foldername 7 To create a subdirectory in the network home path type a network path in the S...

Page 185: ...he repository using the credentials of the logged in user Prompt at User Interface instructs the printer to prompt users at the control panel for the repository credentials System instructs the printe...

Page 186: ...erox Scan Utility installs when you install scan drivers Notes Before scanning using the Xerox Scan Utility ensure that Secure HTTP SSL is enabled and a certificate is installed on the printer Ensure...

Page 187: ...allow users to scan images into a TWAIN compliant application using the TWAIN driver Before you begin enable the Scan Extension Web service For details see HTTP Web Services on page 61 1 In CentreWare...

Page 188: ...r details see Address Books on page 241 Configuring Default Scan Settings 1 In CentreWare Internet Services click Properties Services 2 Click Scan To Setup 3 Edit settings as needed For details see th...

Page 189: ...Xerox WorkCentre 6655 Color Multifunction Printer 189 System Administrator Guide This chapter includes Fax Overview 190 Fax 191 Internet Fax 207 LAN Fax 211 8 Faxing...

Page 190: ...he document and sends it to a fax server which transmits the document to a fax machine Internet Fax scans the document and emails it to a recipient LAN Fax sends the current print job as a fax For det...

Page 191: ...printer models can send faxes Some printers require an optional fax hardware kit Not all printer models have multiple fax lines Configuring Required Fax Settings 1 In CentreWare Internet Services cli...

Page 192: ...ard then touch Save 6 Under Options select fax send and receive options 7 If allowed under Dial Type select your dialing method If you have a tone line select Tone If you have a 10 pulse per second li...

Page 193: ...Fax Passcode Length at the Control Panel 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Service Settings 3 Touch Fax Passcode Length 4 To set the pass...

Page 194: ...t the printer to print faxes on the paper size that most closely matches the attributes of the incoming fax If the exact paper size is not available the printer prints to the next best match and scale...

Page 195: ...r Text 2 Using the touch screen keyboard type up to 30 characters of text to include in the header for the fax 3 To delete any text touch Clear Text 4 Touch Save Automatic Resend 1 On the Transmission...

Page 196: ...ce split settings Fax Options configures the starting rate and send header text settings 5 Touch Save Defaults Fax Forwarding You can configure the printer to forward incoming faxes to email or file d...

Page 197: ...o a file location select SMB Protocol 3 Select IPv4 Address or Host Name then type the address or host name 4 Type the following information a In the Share field type the share name b In the Document...

Page 198: ...ntrol panel press the Machine Status button then touch the Tools tab 2 Touch Service Settings Embedded Fax Settings 3 Touch Mailbox Polling Policies 4 For Received Documents select an option To delete...

Page 199: ...touch OK 6 To assign a passcode to the mailbox touch Mailbox Passcode then Passcode Protect Type a 4 digit passcode using the numeric keypad then touch OK Users must type this passcode when storing fa...

Page 200: ...time Off never prints a confirmation report Print On Error prints a confirmation report only when a fax transmission error occurs 7 Touch Print Options to specify thumbnail image printing options Tou...

Page 201: ...he desired report then touch Print Now 5 Touch Close then log out Deleting Sent Fax Jobs from Memory 1 At the printer control panel press the Job Status button 2 Touch the down arrow then touch Scan J...

Page 202: ...ectory within the FTP or SFTP root to be used as a fax repository Note the directory path 1 In CentreWare Internet Services click Properties Services 2 Click Server Fax Fax Repository Setup 3 Select t...

Page 203: ...henticated User and Domain instructs the printer to use the user name and domain of the logged in user when accessing the repository Logged in User instructs the printer to log in to the repository us...

Page 204: ...an option Authenticated User and Domain instructs the printer to use the user name and domain of the logged in user when accessing the repository Logged in User instructs the printer to log in to the...

Page 205: ...lect to save new password 6 Click Apply Configuring Server Fax General Settings 1 In CentreWare Internet Services click Properties Services 2 Click Server Fax Defaults and Policies 3 Under Save Job Lo...

Page 206: ...t Adjustment Settings 1 In CentreWare Internet Services click Properties Services 2 Click Server Fax Defaults and Policies 3 Under Layout Adjustment click Edit 4 Set the desired parameters 5 Click App...

Page 207: ...print a transmission report A telephone line connection is not required Accessing the Internet Fax Setup Page 1 In CentreWare Internet Services click Properties Services 2 Click Internet Fax Setup Co...

Page 208: ...Next to Signature type the information that appears at the end of the email message 11 Next to Confirmation Sheet select an option Errors Only instructs the printer to print a confirmation sheet only...

Page 209: ...ontacts in the Device Address Book from the printer control panel select All Users 8 Click Apply Note If the Network Address Book does not appear on the LDAP Server configuration page ensure that Inte...

Page 210: ...Control for Internet Fax Service click Edit Editing Internet Fax Network Policies 1 On the Internet Fax Setup page click the Security tab 2 To set the user policies for Internet fax next to Access Con...

Page 211: ...ea Network LAN Fax allows you to send faxes using the print driver on your computer to a fax machine over a telephone line For details about using or configuring LAN Fax see the print driver software...

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Page 213: ...olor Multifunction Printer 213 System Administrator Guide This chapter includes Xerox Standard Accounting 214 Network Accounting 222 Enabling Accounting in Print Drivers 225 Printing a Copy Activity R...

Page 214: ...documents from their computer to the printer they must provide their account details in the print driver Notes If Xerox Standard Accounting is enabled you cannot enable other accounting modes Install...

Page 215: ...ser You can create a general account to track the total usage for a group of users The number of copies prints scans and faxes of each user are not tracked against the user account The usage is only t...

Page 216: ...he user 1 On the Accounting page next to Users and Limits click Edit 2 Click Add New User 3 Under Display Name type a name for the user This name is associated with the user in the user database 4 Typ...

Page 217: ...d Display Name a To build User Name and Display Name from First Name and Last Name under First Name and Last Name select a column heading b Under User Name and Display Name select Build from First and...

Page 218: ...ccount_A 222 account_B The first account is the default user account To associate a user with multiple accounts but use the default system account type the symbol then type the account names For examp...

Page 219: ...limit is reached before a print job is completed an error report prints notifying the user that their limit has been reached The job is deleted from the print queue and any sheets remaining in the pa...

Page 220: ...Services click Properties Login Permissions Accounting Accounting Method 2 Click Report and Reset 3 To export user ID information in the report under Show User ID in Report select Yes 4 Click Downloa...

Page 221: ...alidate the accounting code for all jobs under Validate Accounting Code select Yes then click Save 4 To configure validation options for unidentified print jobs under Validate Accounting Code select Y...

Page 222: ...ters if you want to track print and LAN Fax jobs Enabling Network Accounting 1 In CentreWare Internet Services click Properties Login Permissions Accounting Accounting Method 2 Click the pencil icon 3...

Page 223: ...o ask users for a Department ID Code rather than a User ID or Account ID Notes Not all options listed are supported on all printers Some options apply only to a specific printer model configuration op...

Page 224: ...nder Enablement select Enabled b Under Validate Accounting Code select No Bypass Mode c Click Save Note When Bypass Mode is enabled users must provide an accounting code but any code is accepted 4 To...

Page 225: ...ways Prompt Requires you to enter your user ID and account ID every time you submit a print job Only Prompt for Color Requires you to enter your user ID and account ID only for color print jobs Only P...

Page 226: ...nting Prompt if you want users to type their User ID and Account ID every time they print select Always Prompt 8 To show characters as asterisks when the user types an ID select Mask User ID and Mask...

Page 227: ...copy activity report is a usage report that prints after each copy session The report lists details about the job and the number of copies made during the session 1 At the printer control panel press...

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Page 229: ...235 Setting the Date and Time 236 Smart eSolutions and Billing Information 237 Cloning 240 Address Books 241 Font Management Utility 247 Network Logs 248 Customizing Printer Contact Information 249 Xe...

Page 230: ...cur on the printer 1 In CentreWare Internet Services click Properties General Setup 2 Click Alert Notification Email Alerts 3 Under Recipient Group Addresses select which group you want to enable and...

Page 231: ...ings appear 4 To display low supply warnings on the control panel select Display Low Supply Warnings on the device s touch screen 5 To hide low toner supply warnings on the control panel select Hide W...

Page 232: ...ons or type a time in minutes and seconds 7 To allow the printer to broadcast SAP during sleep mode select Resume Network Controller Briefly to Broadcast Service Advertising Protocol SAP During Sleep...

Page 233: ...nistrators to access the Remote Control Panel For Admin and Diagnostics Users only allows system administrators and Xerox representatives to access the Remote Control Panel For All Users allows all us...

Page 234: ...r in the Control Panel 1 In CentreWare Internet Services click Properties Services Display 2 To arrange the order that services appear drag and drop the menu items 3 Click Apply Selecting which Servic...

Page 235: ...s General Setup 2 Click Entry Screen Defaults 3 Under Services select the default screen that appears when you press the Services button on the control panel 4 Under Job Status select the default scre...

Page 236: ...ss and port numbers The default port number is 123 Note Changes to these settings cause the printer to restart 5 Select the date and time format and type the date and time in the appropriate fields Se...

Page 237: ...rd feature on many printer models Xerox Device Agent Lite is an option for small and medium sized businesses To download the client see www xerox com smartesolutions Xerox CentreWare Web is a browser...

Page 238: ...message appears indicating if your printer is able to communicate with Xerox MeterAssistant MeterAssistant automatically submits meter reads to Xerox from network printers This process eliminates the...

Page 239: ...the total number of pages printed or generated by the printer You can see usage amounts for impressions made sheets images used and images printed copied and faxed 1 In CentreWare Internet Services c...

Page 240: ...Cloning 3 Under Create Clone File select the features that you want to clone to other printers All features are selected by default 4 To view the specific parameters that can be cloned for any of the...

Page 241: ...presented with a choice to use either address book at the control panel Device Address Book Email addresses are stored in the Device Address Book An Internet fax address is the email address assigned...

Page 242: ...lick Save Add Another Managing Groups Groups allow you to send a file to multiple address book contacts at the same time Unknown Groups are unrecognized groups that were created in an address book tha...

Page 243: ...nd encrypted email by storing encryption certificates from received signed email Note Xerox recommends that you disable the Import Using Email feature after the Device Address Book is populated suffic...

Page 244: ...contact information is enclosed in brackets To remove brackets when importing this type of csv file select Remove brackets from the beginning and end of text fields 6 Select an option Add new contact...

Page 245: ...nternet Fax clear the option 6 Click Download Exporting an Address Book File To back up your current address book or to import it to another machine you can export your current address book contacts a...

Page 246: ...es Services Internet Fax Setup Address Books 2 Under Policies under Use Network Address Book LDAP to allow users to access this address book select Yes 3 To set the default address book that users see...

Page 247: ...gement utility to download your company branded fonts or unicode fonts to support multiple languages on your printer You can add delete or export fonts You can select printers in the utility printer l...

Page 248: ...ssing times The printer restarts 5 Navigate back to the Network Logs screen 6 Insert a USB Flash drive in the USB port on the back of the printer then touch Download Enhanced Log File A confirmation m...

Page 249: ...customize printer contact information 1 In CentreWare Internet Services click Support 2 To edit the System Administrator and Xerox Support information click Edit Settings 3 Under System Administrator...

Page 250: ...nformation by touching an icon on the control panel touch screen Before you begin If your network uses a proxy server configure the Proxy Server settings of the printer to ensure that the printer can...

Page 251: ...ord is 1111 This procedure causes the printer to restart and be unavailable over the network for several minutes Restarting the Printer at the Control Panel Using Software Resets to restart the printe...

Page 252: ...offline Taking the printer offline allows you to perform printer maintenance without jobs being sent to the printer When the printer is offline any services such as Workflow Scanning are unavailable 1...

Page 253: ...tings 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Device Settings General Revert to Previous Settings 3 Touch Restart CAUTION All current settings a...

Page 254: ...r printer scroll down to Software Versions Manually Upgrading the Printer Software 1 In CentreWare Internet Services click Properties General Setup Software Upgrade 2 If the feature is not displayed c...

Page 255: ...upgrade processes 1 In CentreWare Internet Services click Properties General Setup Software Upgrade 2 If the feature is not displayed click Allow Upgrade 3 Click the Auto tab 4 Under Auto Upgrade sel...

Page 256: ...tion lets you customize the bias based on the type of originals being scanned and the output required Scan from Document Glass selects the bias toward color or monochrome for scanning using the docume...

Page 257: ...257 System Administrator Guide This chapter includes Xerox Extensible Interface Platform 258 Driver Download Link 259 Creating a Custom Single Touch Scan Service 260 Weblet Management 263 Configuring...

Page 258: ...erface Platform Second Generation browser For details contact your Xerox representative Enabling Extensible Services 1 In CentreWare Internet Services click Properties General Setup 2 Click Extensible...

Page 259: ...website You can hide or customize this link to go to a location on your network where you post driver installation files for users Customizing or Hiding the Driver Download Link 1 In CentreWare Inter...

Page 260: ...eeded Set the service as the default screen that appears on the touch screen as needed Creating a Single Touch Scan Service 1 In CentreWare Internet Services click Properties Services 2 Click Workflow...

Page 261: ...default image settings associated with the service 4 Click Apply To see how the service looks on the printer touch screen click Preview Note Not all options listed are supported on all printers Some...

Page 262: ...ervice from Appearing on the Control Panel To lock or hide the service from appearing on the control panel configure Services and Tools user permissions for the role of non logged in users On the Conf...

Page 263: ...file then click Choose or Open 4 Click Install Weblet Enabling Weblet Installation at the Control Panel 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch...

Page 264: ...and Expansion 264 Xerox WorkCentre 6655 Color Multifunction Printer System Administrator Guide Configuring Weblet Settings To configure settings for a specific weblet next to the weblet name under Act...

Page 265: ...Xerox WorkCentre 6655 Color Multifunction Printer 265 System Administrator Guide This appendix includes Audit Log Event Identification Numbers 266 A Audit Log Event Identification Numbers...

Page 266: ...7 Server fax job 8 Internet fax 9 Email job 10 Audit Log disable 11 Audit Log enable 12 Copy 13 Embedded fax 14 LAN fax job 15 Data encryption enable 16 Manual ODIO Full start 17 Manual ODIO Full comp...

Page 267: ...Process terminated 51 ODIO scheduled 53 CPSR backup 54 CPSR restore 55 System Administrator Tools admin access 58 Session timer log out 59 Feature Access Control configure 60 Device clock NTP enable...

Page 268: ...password change 93 Embedded fax mailbox passcode 94 FTP SFTP Filing passive mode 95 Embedded Fax Forwarding rule 96 Xerox Extensible Interface Platform Weblets allow install 97 Xerox Extensible Interf...

Page 269: ...Xerox WorkCentre 6655 Color Multifunction Printer 269 System Administrator Guide Event Identification Number Description 114 Device cloning enable disable 115 Save for reprint job 116 Web UI Access C...

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Page 271: ...board directly to your device using the USB ports Wi Fi Direct keyboards are not supported Depending on the feature you can use the external keyboard to navigate fields and manage input Note These key...

Page 272: ...shortcuts on the external keyboard instead of buttons on the control panel Control Panel Button Keyboard Shortcut Services Home CTRL 8 Features Services CTRL F1 Job Status CTRL F2 Machine Status CTRL...

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