Scanning
Xerox
®
WorkCentre
®
6655 Color Multifunction Printer 177
System Administrator Guide
Configuring a Template to Create a Password-Protected PDF
You can edit a template to create an encrypted PDF file, and require users to protect the scanned PDF
file with a password. When a user selects the scan template at the control panel, the printer prompts the
user to create a password, or accept a default password. The password is required to open the PDF file.
1.
Edit the Default Template on the Default Template page, or create a template on the Scan tab.
2.
Add file destinations and edit settings as needed.
3.
Under Document Management Fields, click
Add
.
4.
Next to Field Name, type
xrx_pdf_pswd
.
5.
Next to User Editable, select
Not Editable
to set the password, or select
Editable
to allow users to
create a password.
6.
If you selected Not Editable, type the password in the Default Value field.
7.
If you selected Editable, do the following, if necessary:
a.
Type a password in the Default Value field to suggest a default password.
b.
Type text in the Field Label field to prompt users to enter a password. For example, type
Please
type a password to protect your PDF file
.
c.
Select
Require User Input
to require users to provide a password.
d.
Select
Mask User Input
to hide characters that a user types at the control panel. If you do not
select this option, the printer saves the password in the Job Log. To disable the Job Log, see
below.
e.
If you do not want the PDF password to appear in the Job Log, which can compromise security,
ensure that the
Record User Input to Job Log
check box is cleared.
8.
Click
Apply
.
9.
Under Filing options, click
Edit
.
10.
Next to File Format, select
.
Note:
Do not select PDF/A. If you select PDF/A, a password-protected PDF is not created.
11.
Click
Apply
.
12.
If you allowed users to create a password, but did not select Mask User Input, disable the Job Log.
Under Report Options, click
Edit
, then next to the Job Log, clear the
Enabled
check box.
13.
Click
Apply
.
