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Xerox VersaLink Series, System Administrator Manual

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Xerox VersaLink Series System Administrator Manual Download Page 132

Setting System Defaults and Policies for Faxing

Note:

This document describes a superset of all features available on the Xerox

®

VersaLink

®

Series platform of printers. Not all features described in this document are available on all

printers.

• To configure how the device manages circumstances when there is a paper-size mismatch, refer to

Setting the Default Print Paper Size

.

• To configure the printer to detect a Legal-size original document, then select options for paper

lengths, refer to

Configuring Auto Detection for Legal Size Originals

.

• To configure the device to display a confirmation message on the control panel when you change

the paper guide width to Letter size, refer to

Confirming the Position of Document Guides

.

• To set the default mode for optimizing gradient shades in images, refer to

Setting a Default

Image Gradation Mode

.

• To configure how the device resolves the original size of a document detected, refer to

Resolving

the Original Size Detection Error

.

132

Xerox

®

VersaLink

®

Series Multifunction and Single Function Printers

System Administrator Guide

Faxing

Summary of Contents for VersaLink Series

Page 1: ...VERSION 3 0 JUNE 2018 702P06231 Xerox VersaLink Series Multifunction and Single Function Printers System Administrator Guide...

Page 2: ...s of Hewlett Packard Corporation in the United States and or other countries Microsoft Windows Vista OneNote Windows and Windows Server are registered trademarks of Microsoft Corporation in the United...

Page 3: ...Xerox VersaLink Series Multifunction and Single Function Printers System Administrator Guide 3 1 Introduction This chapter contains Overview 4 Configuring the Printer 5 More Information 6...

Page 4: ...anaging network user accounts Use this guide to help you install configure and manage your printer on a network Note Network features are not available when the printer is connected using USB Embedded...

Page 5: ...Web Server for the printer a From your computer or network connected device open a Web browser b In the Web browser address field enter the IP address for your printer 6 In the Embedded Web Server cr...

Page 6: ...uch screen Information Pages To print from the control panel touch Device Information Pages or Device Support Support Pages To print from the Embedded Web Server click Home Information Pages Embedded...

Page 7: ...ce software To locate third party and open source software disclosure notices and the terms and conditions go to www xerox com office support then select your specific printer model Xerox VersaLink Se...

Page 8: ......

Page 9: ...nnecting the Printer 10 Using the Installation Wizard 11 Printing the Configuration Report 12 Downloading the Configuration Report from the Embedded Web Server 13 Accessing Administration and Configur...

Page 10: ...Connect the other end of the cable to a correctly configured network port 3 If your printer has fax installed connect it to a correctly configured telephone line 4 If your printer has fax installed a...

Page 11: ...elps you configure the following settings Language Network Connection Ethernet Wi Fi Proxy Server Date and Time Measurements LDAP Configuration Options SMTP Fax Number Fax Line Security Settings Softw...

Page 12: ...panel press the Home button 2 Touch Device About Information Pages 3 Touch Configuration Report 4 To return to the Home screen press the Home button 12 Xerox VersaLink Series Multifunction and Single...

Page 13: ...IP address of the printer then press Enter or Return Note The Configuration Report contains the IP address for the printer For details refer to Printing the Configuration Report 2 To download the Conf...

Page 14: ...niis st tr ra at to or r 1 At the printer control panel press the Log In button 2 Touch or type admin 3 Type the administrator password then touch OK Note The default password is 1111 A Ac cc ce es s...

Page 15: ...tore the password in a secure location The default password is 1111 If you change the administrator password to return the device to an open system reset the device to factory defaults Any settings th...

Page 16: ...SNTP server then touch OK 5 To set the time zone touch Time Zone then touch your region 6 To adjust daylight saving time automatically enable the Daylight Saving Time toggle button 7 To set the forma...

Page 17: ...you can configure the Printing User Roles You can edit an existing role or create a custom Printing User Role Note To edit or create a Printing User Role the printer requires that you change the admin...

Page 18: ...and configured before they can be accessed on the control panel touch screen A standard service is a service that comes standard with the printer An extensible service is an optional third party serv...

Page 19: ...rinter S Su up pp plliie es s P Plla an n A Ac ct tiiv va at tiio on n C Co od de e Your Xerox equipment supplier offers supplies and service plans such as PagePack and eClick PagePack and eClick are...

Page 20: ...area click USB 3 Enable a port To enable USB communication on all USB ports click the Enable toggle button To enable the target USB port on the back of the printer click the USB Port toggle button No...

Page 21: ...from Off to On touch the Wi Fi toggle button To activate your Wi Fi setting changes press the Home button At the prompt touch Restart Now After the printer restarts touch Device Connectivity Wi Fi 4...

Page 22: ...ngs 1 In the TCP IP Settings area click Common 2 For Host Name type the DNS host name of the printer 3 Click Primary Network then select Wi Fi 4 Click IP Mode then select an option 5 To prioritize IPv...

Page 23: ...t the appropriate security option For the mode of encryption that you selected configure the security settings 2 For WEP To set a transmit key to active click Transmit Key then select an option For ea...

Page 24: ...a tablet computer or smart phone using Wi Fi Direct Wi Fi Direct is disabled by default Note Wireless networking is available only on printers with the optional Wireless Network Adapter installed 1 In...

Page 25: ...Device Connectivity Wi Fi 3 To toggle Wi Fi from On to Off touch the Wi Fi toggle button 4 Touch OK 5 Press the Home button 6 For the setting to take effect at the prompt touch Restart Now A As ss sii...

Page 26: ...s IP address dynamically To avoid having the IP address reassigned provide the printer an address at the higher end of the range allowed by the device For example if your computer has IP address 192 1...

Page 27: ...etwork Connectivity This chapter contains Connecting to a Wireless Network 28 Wi Fi Direct 32 USB 34 NFC 35 AirPrint 36 Google Cloud Print 38 Mopria 39 Multicast DNS Bonjour 40 FTP 41 HTTP 42 IP 45 IP...

Page 28: ...dded Web Server log in as administrator then click Connectivity 3 In the Connections area click Wi Fi Note Wi Fi is available after you install the Xerox Wireless Network Adapter 1 To enable Wi Fi cli...

Page 29: ...ch Wi Fi Band then select an option 8 Touch OK To configure Wi Fi manual setup at the control panel 1 At the printer control panel press the Home button 2 Log in as administrator 3 Touch Device Connec...

Page 30: ...Type in the Wi Fi settings section Note To manage digital certificates enable HTTPS communication 1 Import the required security certificate For details refer to Selecting a Certificate 2 Verify the C...

Page 31: ...touch Restart Now D Diis sa ab blliin ng g W Wiir re elle es ss s N Ne et tw wo or rk kiin ng g F Fr ro om m t th he e E Em mb be ed dd de ed d W We eb b S Se er rv ve er r Note Wireless networking i...

Page 32: ...nable Wi Fi Direct click the Enable toggle button 4 Click Group Role then select an option from the menu To set the printer to configure the Group Role automatically Select Auto For Device Name type a...

Page 33: ...Note For the new settings to take effect restart your printer Xerox VersaLink Series Multifunction and Single Function Printers System Administrator Guide 33 Network Connectivity...

Page 34: ...able a port To enable USB communication on all USB ports click the Enable toggle button To enable the target USB port on the back of the printer click the USB Port toggle button Note To use the target...

Page 35: ...device The plug in is available from the Google Play store For NFC to function properly first enable NFC then enable Plug in Features To enable NFC 1 In the Embedded Web Server log in as a system adm...

Page 36: ...ab blliin ng g A Aiir rP Pr riin nt t 1 In the Embedded Web Server log in as administrator then click Connectivity 2 In the Mobile Printing area click AirPrint 3 To enable AirPrint for Enable click th...

Page 37: ...in the list click Select Clear All 5 Click Close 6 Click OK C Co on nf fiig gu ur riin ng g A Aiir rP Pr riin nt t f fo or r S So of ft tw wa ar re e U Up pd da at te es s 1 In the Embedded Web Serve...

Page 38: ...5 Restart the printer then wait two minutes for the printer to connect 6 Refresh your Web browser then in the Mobile Printing area click Google Cloud Print 7 Click Printer Registration 8 Click Registe...

Page 39: ...a app or plug in available from the appropriate app store To configure Mopria 1 In the Embedded Web Server log in as administrator then click Connectivity 2 In the Mobile Printing area click Mopria 3...

Page 40: ...our for Port click the toggle button 4 For LAN Wi Fi and Wi Fi Direct configure the fields that are appropriate to your installation 5 In the LAN area for Wide Area Bonjour click the toggle button to...

Page 41: ...click Connectivity 2 In the Protocols area click FTP 3 To enable FTP for FTP Client Port enable the toggle button 4 To select a transfer mode click Transfer Mode then select an option Passive Mode Th...

Page 42: ...field The default is 443 6 For Maximum Connections type a value in the field The range is 1 8 connections 7 For Connection Timeout type a value in the field The range is 1 255 seconds 8 For Device Ce...

Page 43: ...ct 3 To enable Wi Fi Direct click the Enable toggle button 4 Click Group Role then select an option from the menu To set the printer to configure the Group Role automatically Select Auto For Device Na...

Page 44: ...e printer control panel log in as administrator then press the Home button 2 Touch Device Connectivity 3 Touch HTTPS 4 Touch Enabled Note When Secure HTTP is enabled all pages in the Embedded Web Serv...

Page 45: ...e last digit of the IP address must be different For example your printer can have the IPv4 address 192 168 1 2 while your computer has the IP address 192 168 1 3 Another device can have the IP addres...

Page 46: ...olls s You can configure the printer to communicate with networks that use IPv4 IPv6 or both 1 In the Embedded Web Server log in as administrator then click Connectivity 2 In the Connections area cli...

Page 47: ...mbedded Web Server in the address field of the Web browser type the new IP address of the printer C Co on nf fiig gu ur riin ng g I IP Pv v6 6 S Se et tt tiin ng gs s IPv6 hosts can configure themselv...

Page 48: ...NS Servers to let DHCP assign the address for Use DHCPv6 lite to Assign Address enable the toggle button If you do not use DHCP enter the following information For Primary Server type the IP address f...

Page 49: ...Server 1 type the IP address for the first alternate DNS server For Alternate Server 2 type the IP address for the second alternate DNS server 4 For DNS Search Domains select Generate Search Domain Li...

Page 50: ...to 6 For Alternate Port IPP enable the toggle button 7 If you enabled Alternate Port IPP for Alternate Port Number IPP type a port number in the field or use the default port number of 80 8 For Altern...

Page 51: ...p LDAP server and if needed a port number Click LDAP Server then select a server type For more settings continue with Configuring LDAP Server Additional Information C Co on nf fiig gu ur riin ng g L L...

Page 52: ...ent map settings for fine tuned server search results 1 In the Embedded Web Server log in as administrator then click Connectivity 2 In the Protocols area click LDAP 3 Click LDAP User Mappings 4 In th...

Page 53: ...ess Book Filter This option allows you to customize the standard filter when a user performs a search in the Network Address Book Fax Address Book Filter This option allows you to customize the standa...

Page 54: ...printer For details refer to Setting the Date and Time Note Ensure that the date and time on the printer is within 5 minutes of the date and time on the authenticating server Xerox recommends that yo...

Page 55: ...Print Mode then select an option 7 For TBCP Filter enable the toggle button 8 For Timeout type the number of seconds that the printer waits when a job is interrupted and data stops arriving 9 For Maxi...

Page 56: ...ing C Co on nf fiig gu ur riin ng g R Ra aw w T TC CP P I IP P S Se et tt tiin ng gs s 1 In the Embedded Web Server log in as administrator then click Connectivity 2 In the Protocols area click Port 9...

Page 57: ...Enable click the toggle button 3 In the S MIME Setting area Click Message Digest Algorithm then select an option Click Message Encryption Algorithm then select an option 4 In the Email area to hide r...

Page 58: ...r Address field type the name of the SMTP server To search for the server click Select Server from List click Search select an SMTP server then click OK For Outgoing SMTP Port Number type the port num...

Page 59: ...ter uses the values for SMTP AUTH User Name and SMTP AUTH Password to submit to the SMTP server On Network The printer uses the network login credentials for the user to send an email to the SMTP serv...

Page 60: ...ty 2 In the Protocols area click SMB 3 For Port enable the toggle button 4 If needed for WINS Server Address Acquisition by DHCP enable the toggle button 5 If you did not enable WINS Server Address Ac...

Page 61: ...obtain information from the printer using SNMP such as the Embedded Web Server use this password The default value is public Community Name Read Write The Community Name Read Write returns the passwo...

Page 62: ...tampering with a packet does not occur during transit Authentication to verify that the message is from a valid source Encryption of packets to prevent unauthorized access Note Ensure that HTTPS SSL...

Page 63: ...the print drivers account for Print Drivers Account select the toggle button Note When using SNMPv3 in FIPS mode the Message Digest Algorithm and Message Encryption Algorithm options are set automati...

Page 64: ...k SNTP 3 For Time Server Synchronization click the toggle button to enable 4 Click OK 5 For Time Server Address type the IP address or host name for the time server 6 For Time Synchronization Interval...

Page 65: ...different operating systems to exchange information To enable SOAP 1 In the Embedded Web Server log in as administrator then click Connectivity SOAP 2 For Port click the enable toggle button 3 Click...

Page 66: ...SD for printing services for WSD Print enable the toggle button 5 For Port Number type a port number or TCP IP socket number 6 For PJL enable the toggle button 7 Click Print Mode then select an option...

Page 67: ...68 Configuring Authentication Settings 70 Configuring Authorization Settings 77 Enabling Firmware Verification 82 Configuring Feature Enablement 83 Enabling a Software Option 84 Security Certificates...

Page 68: ...authorization Local Authorization verifies user information on the printer to approve access Network Authorization verifies user information stored externally in a network database such as an LDAP dir...

Page 69: ...On the Custom Permissions Setup page click Personalization 9 For Customize Features Within Apps click Allow 10 Click OK 11 Click Close 12 Click OK Xerox VersaLink Series Multifunction and Single Funct...

Page 70: ...e Convenience level users swipe a pre programmed identification card at the control panel To use this method purchase and install a USB card reader and use an authentication server that supports the X...

Page 71: ...rk click Select 3 Select an authentication protocol then click Next 4 Configure the authentication protocol then click Done For details on configuring the Kerberos Windows ADS protocol refer to Config...

Page 72: ...nv ve en niie en nc ce e L Lo og giin n M Me et th ho od d For Convenience Authentication the card uses either a magnetic strip or an RFID A convenience authentication card is different from a Smart C...

Page 73: ...ons for how to install the plug in To install the cardreader_sig jar file follow the instructions S Se et tt tiin ng g t th he e S Sm ma ar rt t C Ca ar rd d L Lo og giin n M Me et th ho od d For Smar...

Page 74: ...in the Device Website Login Method area If Network is not currently selected for Network click Select Select and configure an authentication protocol For details on configuring the Kerberos Windows A...

Page 75: ...tors for Failed Login Attempt Limit type a number Click OK 6 To set the visibility of a user name when logging in click Display User Name then select an option 7 Click OK S Se et tt tiin ng g L Lo og...

Page 76: ...sswords require numbers or non alphanumeric characters click Password Complexity then select an option 6 Click OK 76 Xerox VersaLink Series Multifunction and Single Function Printers System Administra...

Page 77: ...eral functionality that is available to a user such as copy scan and configuration functions Printing User Role This role type defines the printing functionality that is available to a user You can sp...

Page 78: ...ked Custom Permissions In the Print Time Permissions area click Setup Select the appropriate options then click OK In the Allowed Job Types area click the toggle buttons to disable any job types that...

Page 79: ...t click the function select the needed access then click OK When finished click Close 14 Click OK C Co op py yiin ng g a an n E Ex xiis st tiin ng g P Pr riin nt tiin ng g U Us se er r R Ro olle e 1 I...

Page 80: ...U Us se er r R Ro olle e 1 In the Embedded Web Server log in as administrator then click Permissions Roles Printing User Roles 2 For the Role that you want to edit click Edit 3 Edit the settings as ne...

Page 81: ...confirmation prompt click Delete E Ed diit tiin ng g G Gu ue es st t A Ac cc ce es ss s 1 In the Embedded Web Server log in as administrator then click Permissions Roles 2 For Guest Access click Edit...

Page 82: ...your printer To enable firmware verification 1 In the Embedded Web Server log in as administrator then click System Security 2 In the Security area click Firmware Verification 3 Select On then click...

Page 83: ...gure Feature Enablement 1 In the Embedded Web Server log in as administrator then click System Security 2 In the Security area click Feature Enablement 3 For Unique Function Code enter the function co...

Page 84: ...System Security Note The Software Option feature is visible only when HTTPS is enabled For details refer to Configuring HTTP Settings in the Embedded Web Server 2 In the Security area click Software O...

Page 85: ...rtificates usually are self signed certificates that come from another device or service that you want to trust An Intermediate CA Certificate is a certificate that links a certificate to a Trusted Ro...

Page 86: ...e on the printer S Se elle ec ct tiin ng g a a C Ce er rt tiif fiic ca at te e 1 In the Embedded Web Server log in as administrator then click System Security 2 In the Certificates area click Security...

Page 87: ...you install a Xerox Device Certificate on the printer install the Device Root Certificate Authority in any device that communicates with the printer Examples of other devices include client Web brows...

Page 88: ...In the Embedded Web Server log in as administrator then click System Security 2 In the Certificates area click Security Certificates 3 In the lower part of the Security Certificates window click to se...

Page 89: ...econds that the printer waits for a response to the query 6 If using CRL to obtain status of revocations To enable automatic retrieval of CRL for Auto Retrieval of CRL click the Enable toggle button F...

Page 90: ...Web Server click System Security 2 In the Disk Overwrite area click Edit and Overwrite Now 3 In the Common area for Data Overwrite After Job Completion click the Enable toggle button 4 To select when...

Page 91: ...ck System Security 2 In the Network Security area click FIPS 140 2 3 Select On then click OK 8 80 02 2 1 1X X 802 1X is an Institute for Electrical and Electronics Engineers IEEE standard that defines...

Page 92: ...the IPsec endpoint for Specify Destination IPv4 Address type the IPv4 address 4 To specify an IPv6 address for the IPsec endpoint for Specify Destination IPv6 Address type the IPv6 address 5 To allow...

Page 93: ...SMTP click SMTP SSL TLS Communication then select an option 9 To specify a device certificate for the client click Device Certificate Client then select a certificate 10 To verify certificates on a r...

Page 94: ...ure domain filtering 1 In the Embedded Web Server log in as administrator then click System Security 2 In the Network Security area click Domain Filtering 3 To allow specific domains click Allow Speci...

Page 95: ...rt This action generates an audit log file and downloads it to your computer Click OK 3 Click Device Log In the Download Device Log area read the text then click Accept This action generates a device...

Page 96: ...of seconds that the printer remains idle before the control panel goes into Standby mode 3 In the Reset Device Website area for Device Website Timeout type the number of minutes that the printer rema...

Page 97: ...SB B P Po or rt ts s 1 In the Embedded Web Server log in as administrator then click Connectivity USB 2 To enable or disable a USB port for USB Port click the toggle button 3 Click OK Note Disabling...

Page 98: ......

Page 99: ...e Function Printers System Administrator Guide 99 5 Printing This chapter contains Setting System Defaults and Policies for Printing 100 General Printer Settings 102 UNIX Linux and AS 400 Printing 107...

Page 100: ...Select an option then click OK S Se et tt tiin ng g t th he e D De ef fa au ullt t P Pr riin nt t P Pa ap pe er r S Siiz ze e The Default Print Paper Size setting specifies the paper size if any of t...

Page 101: ...click System Defaults and Policies 2 In the Common area click Manual Color Adjustment 3 For Highlight Midtone and Shadow adjust the colors as needed 4 After you have set all the colors click OK O Op p...

Page 102: ...When more than one tray has Auto Select enabled and contains paper that matches the job the printer uses the highest priority tray When the Priority 1 tray is empty the printer uses the Priority 2 tra...

Page 103: ...trator then click Jobs Policies 2 In the Print Around area To enable Print Around click the Enable toggle button To delete held jobs select Delete Held Jobs After then click On Specify the amount of t...

Page 104: ...og in as administrator then click System Defaults and Policies 2 In the Paper Supply area click Adjust Paper Type 3 To change the paper designation click a paper type then select an option 4 When fini...

Page 105: ...s and Policies 2 In the Printer Settings area click Bypass Tray Paper Type and Size Confirmation 3 Select On then click OK 4 Click Close S Sp pe ec ciif fy yiin ng g B Be eh ha av viio or r A Af ft te...

Page 106: ...multiple paper trays click Paper Tray then select a tray to supply the banner pages 6 To enable the print driver to override the setting for banner pages for Allow Print Driver to Override enable the...

Page 107: ...ww xerox com office drivers The available files are Xeroxv5Pkg AIXpowerpc x xx xxx xxxx rpm for the IBM PowerPC family Xeroxv5Pkg HPUXia64 x xx xxx xxxx depot gz to support HP Itanium workstations Xer...

Page 108: ...sided printing option font size and type and orientation The XTOOLSxxxx library provides a source WSCO for each supported Xerox printer You only download and install the library once Note The host pr...

Page 109: ...onfigure the printer to use a specific tray for report printing click Report Output Tray Select an option then click OK To configure the printer to print a job deletion report when a job is deleted cl...

Page 110: ......

Page 111: ...Administrator Guide 111 6 Copying This chapter contains Setting System Defaults and Policies for Copying 112 Modifying the Default Settings for the Copy App 114 Configuring General Settings and Polic...

Page 112: ...documents To configure automatic detection of Legal size original documents 1 In the Embedded Web Server log in as administrator then click System Defaults and Policies 2 In the Common area click Lega...

Page 113: ...ng g t th he e O Or riig giin na all S Siiz ze e D De et te ec ct tiio on n E Er rr ro or r For Copy Fax and Scan functions the Resolve Original Size Detection Error setting allows you to set the defa...

Page 114: ...utput Select an option then click OK 8 To print a sample of a copy job for inspection before beginning the job in the Defaults area click Sample Copy Select On then click OK 9 To specify a paper tray...

Page 115: ...g is not allowed in the Defaults area click Edge Erase Type values for the required margins then click OK 4 To set a margin on the binding edge of the page where printing is not allowed in the Default...

Page 116: ...te Stamp Configure the desired options then click OK 6 To insert a Bates stamp on the copy output in the Defaults area click Bates Stamp Configure the desired options then click OK 116 Xerox VersaLink...

Page 117: ...ck Fine Scale Adjustment Type numbers for Length and Width then click OK 3 For color devices to enhance the automatic detection of color in original documents in the General Settings and Policies area...

Page 118: ...une the position of page numbers on the output in the General Settings and Policies area click Annotations Page Numbers Select the desired options then click OK 4 To fine tune the position of a date s...

Page 119: ...the preset sizes for original pages 1 In the Embedded Web Server log in as administrator then click Apps Copy 2 In the Presets area click a preset size 3 Select a unit of measure 4 Select a page dimen...

Page 120: ......

Page 121: ...ins Scanning Setup Overview 122 Setting System Defaults and Policies for Scanning 123 Setting Up Scanning to an FTP Server 124 Setting Up Scanning to an Email Address 125 Configuring the Scan To App 1...

Page 122: ...correct permissions In the Embedded Web Server add a Network SMB destination to your Address Book entry If you are scanning to an FTP server in the Embedded Web Server add the FTP server to your Addr...

Page 123: ...Detection for Legal Size Originals To configure the device to display a confirmation message on the control panel when you change the paper guide width to Letter size refer to Confirming the Position...

Page 124: ...r for FTP Use the default port number 21 or select a number from the range provided Document Path For SMB servers enter the path of the folder on the SMB server For example to save the scanned files t...

Page 125: ...printer In the SMTP Server area click Server Address then type the IP address or DNS name of the SMTP server If you do not know the IP Address or DNS Name of the SMTP server click Select Server from L...

Page 126: ...rator then click Apps 2 In the Installed Apps area click Scan To 3 For Display on Device click Show 4 Configure the settings as needed for the following areas Defaults General Settings and Policies Sc...

Page 127: ...protocols Note To use WSD Scan services ensure that your computer is set up to receive scans using WSD Scan services To enable WSD scan services 1 In the Embedded Web Server log in as administrator t...

Page 128: ...Web Server log in as administrator then click Apps 2 In the Installed Apps area click USB 3 For Display on Device click Show 4 To enable Scan To USB enable the Scan To toggle button 5 Configure the s...

Page 129: ...login method to one of the following options Network Convenience Smart Card For information on how to set the login method refer to Setting the Login Method To configure scanning to My Folder 1 In the...

Page 130: ...Services on Devices WSD To enable Scan to Desktop 1 In the Embedded Web Server log in as administrator then click Apps 2 In the Installed Apps area click Scan to Desktop 3 For Display on Device click...

Page 131: ...nts for a Fax Cover Sheet 135 Configuring General Settings and Policies 136 Configuring Fax Over IP 140 Printing Fax Reports 142 Configuring Presets for Original Page Sizes 143 Editing the Address Boo...

Page 132: ...nt then select options for paper lengths refer to Configuring Auto Detection for Legal Size Originals To configure the device to display a confirmation message on the control panel when you change the...

Page 133: ...mage quality click Original Type Select an option then click OK To lighten or darken the image click Lighten Darken Select a range then click OK To adjust the contrast of the image click Sharpness Sel...

Page 134: ...n header text with each fax click Transmission Header Text Select On then click OK Note The Force Addition of Header Text setting overrides the setting for Transmission Header Text For more details ab...

Page 135: ...to 50 predefined comments To define the content of the predefined comments 1 At the printer control panel log in as administrator then touch Home 2 Touch Device Apps Fax Cover Sheet Comments 3 To sel...

Page 136: ...a filename for attachments touch Attachment then enter a file name 6 To change the file format for attachments touch the current format extension then select a new format Note The default file format...

Page 137: ...able secure fax click Secure Fax Receive To enable click the Enable toggle button For Passcode type a passcode 7 To view the header text in received faxes click Received Fax Header Text Select On then...

Page 138: ...than the paper in the tray Note Before you configure the Page Border Size setting ensure that the Auto Reduce on Receipt feature is enabled C Co on nf fiig gu ur riin ng g S Se et tt tiin ng gs s f fo...

Page 139: ...ure the control panel to show or hide the Remove Blank Pages option To allow the Remove Blank Pages option to appear on the control panel 1 In the Embedded Web Server log in as administrator then clic...

Page 140: ...erver then select an option 8 Click OK To register the VoIP gateways 1 In the Embedded Web Server log in as administrator then click Apps Fax 2 In the SIP Settings area click SIP 3 Ensure that the Ena...

Page 141: ...d domains to block at the same time 9 Ensure that all SIP settings are completed 10 Click OK C Co on nf fiig gu ur riin ng g T T 3 38 8 S Se et tt tiin ng gs s 1 In the Embedded Web Server log in as a...

Page 142: ...To configure these reports 1 In the Embedded Web Server log in as administrator then click Apps Fax 2 In the General Settings and Policies area click Activity Report To enable activity reports click P...

Page 143: ...users to select To configure the preset sizes for original pages 1 In the Embedded Web Server log in as administrator then click Apps Fax 2 In the Presets area click a preset 3 Select a unit of measu...

Page 144: ...ok select a contact 4 To edit contact information perform the following steps Click the contact name or contact information then edit as needed To clear contact information for the specific contact in...

Page 145: ...ress field type the IP address of the printer then press Enter or Return 2 In the Embedded Web Server click Address Book 3 Click AddGroup 4 For Enter Group Name enter a name for the group 5 From the m...

Page 146: ...o remove the contact as a Global Favorite for the contact name touch the Star icon To remove the contact from the Favorite list for a selected feature for the selected feature touch the Star icon To s...

Page 147: ...8 Touch Fax Name enter a name such as your company name then touch OK 9 To save the setting touch OK 10 To return to the Home screen press the Home button To configure Fax Settings in the Embedded Web...

Page 148: ......

Page 149: ...nk Series Multifunction and Single Function Printers System Administrator Guide 149 9 Accounting This chapter contains Xerox Standard Accounting 150 Network Accounting 154 Accounting Using an Auxiliar...

Page 150: ...red in the printer Xerox recommends that you use the Cloning feature to back up settings If Xerox Standard Accounting settings are lost or deleted you can restore them using the cloning backup file Fo...

Page 151: ...a user 1 In the Embedded Web Server log in as administrator then click Permissions 2 In the User Accounts area click a user name 3 In the Roles area To select between a basic user and an administrato...

Page 152: ...me that you want to delete 3 Click Delete User 4 At the confirmation prompt click Delete G Ge en ne er ra at tiin ng g a an nd d D Do ow wn nllo oa ad diin ng g a a X Xe er ro ox x S St ta an nd da ar...

Page 153: ...not to the limits set for the individual user To create a general account 1 In the Embedded Web Server log in as administrator then click Permissions Accounting General Accounts 2 In the General Accou...

Page 154: ...rmation area click Edit 2 To display information for a user in the User ID area For Default Label type the label that appears above the login field on the control panel For Default Value type the defa...

Page 155: ...on 2 Click Verify All Jobs Including Network Print and Direct Fax Jobs then select an option 3 If you select On with Exceptions click Exceptions 4 For Exceptions select the required exceptions then cl...

Page 156: ...liary Device click Select 3 In the Device Type area select a device to use for payment 4 In the What To Track area click the toggle buttons to select the activities to track 5 In the Options area To c...

Page 157: ...d Status 158 Energy Saving Settings 161 Entry Screen Defaults 162 Remote Services and Billing Information 163 Billing Impression Mode 165 Cloning 166 Address Books 167 Font Management Utility 168 Netw...

Page 158: ...notified type an email address for the recipient of the alerts Note You can enter up to five email addresses for recipients 5 Click OK C Co on nf fiig gu ur riin ng g L Lo ow w S Su up pp plly y W Wa...

Page 159: ...Co on nf fiig gu ur riin ng g R Re em mo ot te e S Se er rv viic ce es s N No ot tiif fiic ca at tiio on n You can set the printer to send an email alert when a Remote Services upload has occurred 1 I...

Page 160: ...3 To view a list of recent printer errors click Fault History 4 Click Close 160 Xerox VersaLink Series Multifunction and Single Function Printers System Administrator Guide Administrator Tools...

Page 161: ...s 1 In the Embedded Web Server click System 2 Click Power Saver 3 To set the delay before the printer enters Low Power mode for Low Power Timeout enter the number of minutes 4 To set the delay before...

Page 162: ...the Home button 1 In the Embedded Web Server click Apps Preferences 2 In the Walkup Screen area click the menu then select the default screen that you want to appear when users first access the contro...

Page 163: ...ons for remote services in the Email Notifications area Select the events when you want to receive notification Type up to five email addresses to receive the notifications 9 Click OK To disable Remot...

Page 164: ...ion counts shown are used for billing Note Not all options listed are supported on all printers Some options apply only to a specific printer model configuration operating system or print driver type...

Page 165: ...ng Impression Mode 1 In the Embedded Web Server click Home 2 For Billing Usage click Details 3 Click Impression Mode Note A personal identification number PIN is required to change the billing impress...

Page 166: ...s in the exported clone file include Address Book and Authentication Authorization Accounting Personalization among the selected features 4 Click Create 5 Save the downloaded file to a selected locati...

Page 167: ...gu ur riin ng g S Se ec cu ur riit ty y S Se et tt tiin ng gs s f fo or r t th he e D De ev viic ce e A Ad dd dr re es ss s B Bo oo ok k You can allow users to edit the Device Address Book or restrict...

Page 168: ...rs Some options apply only to a specific printer model configuration operating system or print driver type You can load PCL soft fonts without a hard drive PCL soft fonts remain in the printer memory...

Page 169: ...the Embedded Web Server click System Logs 2 Click Audit Log Click the Enable toggle button In the Export Audit Log area click Export This action generates an audit log file and downloads it to your c...

Page 170: ...s with your information then click OK X Xe er ro ox x O On nlliin ne e S Su up pp po or rt t Note If your network uses a proxy server configure the Proxy Server settings of the printer to ensure that...

Page 171: ...th he e C Co on nt tr ro oll P Pa an ne ell 1 Ensure that the printer is in the ready state 2 Press and release the Power button 3 Touch Restart 4 On the confirmation screen touch Restart Xerox Versa...

Page 172: ...tware Update area view the Current Version To determine the firmware version at the printer control panel 1 At the printer control panel press the Home button 2 Touch Device Software Update 3 For Curr...

Page 173: ...pients 6 When you finish entering email recipients click OK I In ns st ta alllliin ng g S So of ft tw wa ar re e M Ma an nu ua alllly y This method explains the steps for installing software that you...

Page 174: ...printer memory storage touch Reset Fonts Forms and Macros 6 At the confirmation message touch Reset 7 To reset the printer to factory defaults touch Reset to Factory Defaults 8 At the confirmation me...

Page 175: ...s or both select the appropriate option To reset the printer to factory defaults touch None 6 To select the source paper tray touch Paper Supply then touch the desired tray 7 To begin the color calibr...

Page 176: ...nsistency procedure 1 At the printer control panel press the Home button 2 Touch Device Support Scan Color Consistency 3 To select the desired procedure touch Calibration Type then select a procedure...

Page 177: ...ouch the Plus icon or the Minus icon then touch OK 7 To print the sample pages touch Print Sample 8 When printing is completed touch Close 9 On the sample pages for Side 1 use a ruler to measure the d...

Page 178: ...icon To adjust the top to bottom registration for Lead Registration touch the Plus icon or the Minus icon For reference position the chart so that Side 1 or Side 2 dots are at the bottom of the page...

Page 179: ...ultifunction and Single Function Printers System Administrator Guide 179 11 Customization and Expansion This chapter contains Xerox Extensible Interface Platform 180 Displaying or Hiding Apps on the P...

Page 180: ...fer to Selecting a Certificate C Co on nf fiig gu ur riin ng g E Ex xt te en ns siib blle e S Se er rv viic ce es s 1 In the Embedded Web Server log in as administrator 2 Click Apps 3 Click EIP Settin...

Page 181: ...roxy server click Automatic To use a configured default proxy settings script click Configuration Script then type the URL to acquire the script To enter settings manually click Manual Address then en...

Page 182: ...ect the protocol for the server where the Template Pool is located 6 Enter the configuration information then click OK 7 To enable automatic refresh of templates enable the Automatic Refresh toggle bu...

Page 183: ...apps on the printer control panel 1 In the Embedded Web Server click Apps 2 In the Installed Apps area click the required app 3 Click Show Hide Xerox VersaLink Series Multifunction and Single Functio...

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