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TENDER 045 - PRINTERS
TERMS AND CONDITIONS
2012
ITEM NO. TERMS AND CONDITIONS WILL COMPLY/WILL NOT
COMPLY COMMENT
3.2.9 Bidders must state any further discount, as a percentage, if all items are awarded to your company.
3.2.10 The TVDSB would like to take advantage of any promotions, price decreases, rebates or new
technologies available during the term of the contract. Detail your company’s strategy related to
future pricing, new hardware components or new technologies.
3.3 TAXES
3.3.1 HST: Where applicable, Harmonized Sales Tax must be shown separately as an extra on all
invoices in accordance with Canadian and Provincial Government regulations.
3.4 DELIVERY & ORDERING
3.4.1 Delivery for all items will be directly to our Schools, Distribution Centre, Educational Resource Centre
or Community Education Centres.
3.4.2 Delivery dates will be specified on all of our purchase orders. Immediate delivery will be accepted
unless otherwise designated on our purchase orders. In case of construction of new schools or
major school renovations, the TVDSB shall not accept delivery until the date specified on those
purchase orders.
3.4.3 The successful bidder(s) bears the cost of repairs to the site and to hardware with respect to damage
caused from shipping or installation.
3.4.4 The successful bidder(s) bears the risk of loss with respect to equipment until delivery and/or
installation is complete.
3.4.5 The successful bidder(s) will remove all packaging and shipping debris at no cost to the TVDSB.
3.4.6 The TVDSB’s purchase order number should appear on all packages, packing slips,
correspondences, customs documentation and freight bills of landing. All items must be individually
packaged for each school or location.
3.4.7 The lead time shown will be used to calculate delivery dates on our purchase orders and to monitor
your company’s performance. The lead time
must be met as it is one of our criteria considered in
the decision, and award, of this and future contracts.
3.4.8 Not all goods will be ordered at one time; orders will be placed as requests are received from our
schools.
3.4.9. State minimum dollar value per order.
3.5 INVOICING/PAYMENT TERMS
3.5.1 All invoices must be sent to the Thames Valley District School Board, 1250 Dundas Street, London,
Ontario N5W 5P2. Attention: Accounts Payable.
3.5.2 Applicable taxes must be shown as separate line items on all invoices.
3.5.3 Bidders should indicate any specific payment terms. It is generally expected that payment will be 45
days from receipt of invoice.
3.5.3.1 Bidders should state percentage discount for early payment and net payment terms.
3.5.4
Purchase order numbers must be stated on all invoices; invoices without the Thames Valley District
School Board Purchase Order number will be returned unpaid.
FIRM NAME : ______________________________ SIGNATURE : ______________________________________