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TENDER 045 - PRINTERS

TERMS AND CONDITIONS

2012

ITEM NO.

TERMS AND CONDITIONS

WILL COMPLY/WILL NOT 

COMPLY

COMMENT

8.2.1.2

"Board"

8.2.1.3

“Purchasing”

8.2.1.4

"Bids"

8.2.1.5

“Electronic Bidding Instructions, Bid Download and Bid Results”,  

8.2.1.6

Scroll to the end of the document, click

8.2.1.7

“Proceed to inquiry/download page”.  

8.2.1.8

Proceed to the Bid, click

8.2.1.9

“Results - Check Mark”

8.2.1.10

View documents in PDF format.

8.2.2

All bid files are available for downloading at no charge from the TVDSB web site.

Todd Springer

Tracy Grant

Purchasing Department

Chairperson

FIRM NAME : ______________________________

SIGNATURE : ______________________________________

Summary of Contents for Scanner

Page 1: ...Issue Date Tuesday May 24 2011 Buyer Todd Springer Issued by The Thames Valley District School Board Return Date Wednesday June 15 2011 12 00 00 noon local time Tender 045 PRINTERS...

Page 2: ...hall mean bid submissions will be eliminated from further evaluation if the submission does not include the required information 2 1 1 4 The word SUBCONTRACTOR shall mean a person firm or company hire...

Page 3: ...ox Basement Education Centre 2 3 4 Thames Valley District School Board 2 3 5 1250 Dundas Street 2 3 6 London Ontario 2 3 7 N5W 5P2 2 3 8 The bid submission envelope should show the bid document name n...

Page 4: ...ending this contract with the same terms and conditions for a second year ending June 30 2013 3 1 4 Bidders must state if your company would agree to extending this contract with the same terms and co...

Page 5: ...spect to equipment until delivery and or installation is complete 3 4 5 The successful bidder s will remove all packaging and shipping debris at no cost to the TVDSB 3 4 6 The TVDSB s purchase order n...

Page 6: ...2 1 The quantities indicated are based on previous 1 years purchases and projected current year capital projects Quantities are subject to equipment breakdowns user requests program changes and budget...

Page 7: ...les requested must be clearly marked with the name of the bidder and the bid item number 4 6 2 Bidders who do not submit the required samples will be considered noncompliant 4 6 3 Not all samples will...

Page 8: ...state location of service facilities 4 11 3 Bidders should state number of service people at each location 4 11 4 Bidders should state time to respond to service calls 4 11 4 1 Less than one half day...

Page 9: ...ITEM NO TERMS AND CONDITIONS WILL COMPLY WILL NOT COMPLY COMMENT 4 11 9 The TVDSB reserves the right to initiate a survey to measure customers satisfaction FIRM NAME ______________________________ SIG...

Page 10: ...e satisfactorily fulfilled all relevant obligations as required under the terms and conditions of any previous award in order to be considered as an acceptable bidder 5 1 6 The laws of the Province of...

Page 11: ...a minor irregularity or where practical to do so the TVDSB may as a condition of bid acceptance request a bidder to correct a minor irregularity with no change in bid price Items of non compliancy on...

Page 12: ...claims by the TVDSB or any third parties arising out of this contract which have not been resolved by the successful bidder s or its insurer 5 2 3 The TVDSB reserves the right to withhold monies owing...

Page 13: ...abour laws rules and regulations related to hiring wages hours worked overtime and working conditions 5 4 2 Bidders should indicate your firm s policy and present practices and procedures in place to...

Page 14: ...60 days The TVDSB reserves the right to request proof of coverage any time throughout the duration of the contract 5 6 3 All workplace injuries or accidents on TVDSB propertymust be reported by the s...

Page 15: ...nse which the TVDSB may suffer or for which the TVDSB may be held liable by reason or injury including death or damage to any property arising out of negligent or wilful acts on the part of the succes...

Page 16: ...Liability Coverage in the form of OAP 1 5 8 4 Upon an award to the successful bidder s by the TVDSB the successful bidder s shall be required to submit certification in a form satisfactory to the TVDS...

Page 17: ...or disputes where the bidder could individually or in combination with other claims suffer a potential economic loss greater than 100 000 00 6 2 3 Bidders should state location of their distribution...

Page 18: ...sions 8 1 2 All bid submissions will first be evaluated on their compliance with the requirements of this bid document 8 1 3 All compliant bid submissions will be evaluated by a TVDSB evaluation commi...

Page 19: ...8 2 1 6 Scroll to the end of the document click 8 2 1 7 Proceed to inquiry download page 8 2 1 8 Proceed to the Bid click 8 2 1 9 Results Check Mark 8 2 1 10 View documents in PDF format 8 2 2 All bi...

Page 20: ...vailable hard drive space 9 3 1 3 3 1 44 MB diskette drive or CD Burner 9 4 INSTALLATION OF BID PROGRAM ONTO YOUR COMPUTER 9 4 1 The TVDSB has made every effort to ensure the files are free of any vir...

Page 21: ...utable files where installed The program defaults to C lbtender folder 9 7 1 4 Select output 3 5 floppy drive 9 7 1 5 Click O K to Continue at the top of the screen After the files are loaded the Bids...

Page 22: ...1 8 Appendices 045 xls Terms Conditions in Excel format Electronic Response Required 9 8 2 However if you did not bid on any items requiring answers to questions you will have seven 7 files You will...

Page 23: ...artnership 10 8 3 Corporation 10 9 If your organization is incorporated biddersmust state the jurisdiction in which the corporation was originally incorporated in 10 9 1 Name of each individual Partne...

Page 24: ...D ____________________________________ STATE NO OF PHONE NUMBERS THAT CAN BE Brother 1270e or Equivalent Fax uses a film system not a cartridge Fax forwarding paging and retrieval Broadcasting up to 1...

Page 25: ...2000 2003 XP 7 Supports the following computers Used to connect printer to several 172649 PRINTER SERVER MINI 1 PORT 4 3 Overview NETWORK CARDS FOR PRINTER If no please specify ____________________ Tr...

Page 26: ...________ Travel Mileage Expenses YES NO Does this include ALL Parts Labour and __________________________________________________ _________________ STATE LENGTH OF WARRANTY or equivalent Hewlett Packa...

Page 27: ...ry cards c w print cartridges black color c w 1 paper tray 2400 x 1200 dpi c w Internal Print Server minimum 64MB RAM Memory envelopes banners letter legal tabloid executive C D C D 8 172661 PRINTER I...

Page 28: ...our and __________________________________________________ _________________ STATE LENGTH OF WARRANTY HP LaserJet P2055DN or equivalent c w software Server 2008 Supports Windows 98 2000 XP and 7 c w a...

Page 29: ...ERVICE MANUAL SOFTWARE Server 2008 Supports Windows 98 2000 XP and 7 c w all necessary cards and network cable c w 10 100MB Base T ethernet card print speed 7 9 per second autocutter and drop in paper...

Page 30: ...jet M1212NF or equivalent SCHEMATICS AND OPERATING MANUAL c w PARTS LIST SERVICE MANUAL SOFTWARE Server 2008 Supports Windows 98 2000 XP and 7 required Simultaneous phone and network use Must be netwo...

Page 31: ...NNER COLOUR FLATBED 5 If no please specify ____________________ Travel Mileage Expenses YES NO Does this include ALL Parts Labour and __________________________________________________ _______________...

Page 32: ...8 bit output Color 48 bit input 24 bit output Scanning Methods Resolution Hardware optical 600 dpi Image Sensor Technology Advanced Color CIS Contact Interface USB 1 1 20 172633 SCANNER PORTABLE SHEET...

Page 33: ...product no 170584 For RICOH SPC221N or equivalent as bid on INCLUDES ALL CONSUMABLES 24 170586 COLOUR PRINT CHARGES COLOUR LASER PRINTER 818 product no 170563 For RICOH SPC410DN or equivalent as bid...

Page 34: ...costs please quote Must come with service contract covering years old Device can be used not more than three 28 170584 Network Connected Printer 3 If no please specify ____________________ Travel Mile...

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