TENDER 045 - PRINTERS
TERMS AND CONDITIONS
2012
ITEM NO.
TERMS AND CONDITIONS
WILL COMPLY/WILL NOT
COMPLY
COMMENT
1.0
INTRODUCTION
1.0.1
The Thames Valley District School Board (hereafter referred to as the TVDSB) invites interested
parties to submit sealed submissions in response to this bid document. The TVDSB is one of the
largest public school boards in the Province of Ontario and is comprised of all public schools within
the counties of Elgin, Middlesex, and Oxford. The TVDSB is the employer of approximately 8,000
staff and operates 178 schools with an estimated enrolment of 71,000 students.
1.1
PURPOSE
1.1.1
The purpose of this bid document is to provide interested parties with sufficient information to enable
them to prepare and submit bids for consideration by the TVDSB for
printers, scanners, fax
machines and printer servers
subject to the conditions herein.
2.0
BID DEFINITIONS AND INFORMATION
2.1
DEFINITIONS
2.1.1
The following words are used throughout this bid document and bidders should note these conditions
when completing their bid submission.
2.1.1.1
The word “MUST” shall mean bidders “must” include the required information in bid submission.
Failure to include the required information will deem submission noncompliant.
2.1.1.2
The word “SHOULD” shall mean bidders “should” include the required information in bid submission.
2.1.1.3
The word “NONCOMPLIANT” shall mean bid submissions will be eliminated from further evaluation
if the submission does not include the required information.
2.1.1.4
The word “SUBCONTRACTOR” shall mean a person, firm or company hired by the bidder(s) or the
successful bidder(s) to perform any portion or all of this bid.
2.1.1.5
The word “QUALIFIED” shall mean a bidder who is compliant and has included the required
information in their bid submission.
2.1.1.6
BID IRREGULARITY: A deviation between the requirements (terms, conditions, specifications,
special instructions) of a bid response for the purposes of this bid; bid irregularities are further
classified as major irregularities or minor irregularities. The classification of what is a major
irregularity or a minor irregularity shall be the sole discretion of the TVDSB.
2.1.1.6.1
Major Irregularity: A deviation from the bid request which affects the price, quality, quantity or
delivery, and is material to the award. If the deviation is permitted, the bidder could gain an unfair
advantage over competitors. The TVDSB will reject any bid submission which contains a major
irregularity.
2.1.1.6.2
Minor Irregularity: A deviation from the bid request which affects form, rather than substance. The
effect on the price, quality, quantity or delivery is not material to the award. If the deviation is
permitted or corrected the bidder would not gain an unfair advantage over competitors. The TVDSB
may permit the bidder to correct a minor irregularity.
2.2
STRUCTURE OF THIS BID
FIRM NAME : ______________________________
SIGNATURE : ______________________________________