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DocuMate 152 Scanner User’s Guide

47

Scanning

3. Choose the file type that you want for the text format.

Your selection of a file type pertains only to the button currently
selected on the One Touch Properties window. Other buttons
that have a text option selected as the Page Format are not
affected, so you can set the text file type independently for
each button.

Simple Text

—The .txt file format. Text with no formatting; used

by the standard Microsoft Notepad application.

Rich Text Format

—The .rtf file format. Text that retains

formatting when converted. Available with Microsoft Wordpad
and Word.

Word Document

—The .doc file format used by Microsoft

Word.

Comma Delimited

—The .csv file format; used for database or

spreadsheet data with fields separated by commas. When the
document is converted into editable text by the OCR process,
the fields are maintained so you can copy and paste them to a
database or spreadsheet application.

Excel Spreadsheet

—The .xls file format used by Microsoft

Excel.

HTML Document

—The .htm file format used to create web

pages.

Searchable PDF

—The .sPDF file format used by Adobe

Acrobat and OmniPage Pro. This format converts scanned text
into PDF with text search and OCR capabilities. sPDF is only
available if you have One Touch OmniPage or the OmniPage
Pro software installed on your computer. See “Scanning with
sPDF or nPDF and Searching for Text” on page 66 for details.

Normal PDF

—The .nPDF file format used by Adobe Acrobat

and OmniPage Pro. This format also converts scanned text into
PDF with text search and OCR capabilities, plus you can edit
the text in an nPDF image a PDF editing program is installed.
nPDF is only available if you have One Touch OmniPage or the
OmniPage Pro software installed on your computer. See
“Scanning with sPDF or nPDF and Searching for Text” on
page 66 for details.

4. To change the OCR settings, choose

OCR Options

.

The OCR Options provide a series of selections for the OCR
feature when you scan text. Refer to the

One Touch

OmniPage Mini-Guide

on Disc 1 of the installation CD for

details.

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Summary of Contents for DocuMate 152

Page 1: ...DocuMate 152 user s guide scanner ...

Page 2: ...DocuMate 152 scanner user s guide ...

Page 3: ...emark of Microsoft Corporation Windows is a trademark and SharePoint is a registered trademark of Microsoft Corporation ZyINDEX is a registered trademark of ZyLAB International Inc ZyINDEX toolkit portions Copyright 1990 1998 ZyLAB International Inc All Rights Reserved All other products mentioned herein may be trademarks of their respective companies Information is subject to change without notic...

Page 4: ...tton Panel 27 The Default One Touch Settings on Your Scanner 30 Configuring the One Touch Buttons 31 About the One Touch Properties Window 32 Selecting New Settings for a Button 34 Setting Destination Application Properties 36 Selecting Document and Page Format Options 44 Renaming a One Touch Button 49 Selecting Options for a Button 50 Creating a New Scan Configuration 52 Editing or Deleting Scan ...

Page 5: ... Assembly 103 Replacing the Roller Assembly 104 Troubleshooting 107 Status Light Troubleshooting Codes 110 Uninstalling Your Scanner 112 Uninstalling the Scanner and One Touch Software 112 Uninstalling the PaperPort and OmniPage Software 112 To Install Another Driver 113 Xerox DocuMate 152 Scanner Specifications 114 Xerox DocuMate 152 Scanner Parts List 115 Notices 117 It s Illegal in the USA 117 ...

Page 6: ...your computer What s in the Box Before starting the scanner assembly and software installation please check the contents of the box to make sure that all parts are included If any items are missing or damaged contact the dealer where you purchased the scanner Xerox DocuMate152 Scanner Power Supply Output Tray Replacement ADF Pad Power Cord USB Cable Installation DVD Quick Install Guide Technical S...

Page 7: ... Status Light Troubleshooting Codes on page 110 for additional details about the Status Lights Function button Selects the scan setting for the Simplex and Duplex buttons Press to cycle through the settings LED Number Shows the current scan setting for the Simplex and Duplex scanning buttons A scan setting includes resolution file type brightness color or black and white destination and so on Dupl...

Page 8: ... Color 16 bit or True Color 24 bit or 32 bit Resolution set to at least 800 x 600 pixels To set your monitor s colors and resolution Open the Windows Control Panel Double click on Display then select the Settings tab Documentation The following documentation is provided with your scanner Quick Install Guide Abbreviated installation instructions Xerox DocuMate 152 Scanner User s Guide On the Instal...

Page 9: ...on to proceed if that option is available Alternatively you can turn off the AntiVirus or AntiSpyware software before installing your scanner but if you do make sure to turn it back on again when installation is finished If you already have a scanner connected to your computer it is recommended that you remove that scanner s driver program prior to installing your Xerox DocuMate 152 scanner While ...

Page 10: ...t may have gotten inside it Leave the cover open so you can attach the Input tray 3 Align the tabs on the Input tray with the slots inside the scanner and slide the tray down into place Snap the paper guide extension into the paper tray NOTE If the Input and Output tray get in the way when you connect the USB cable and power cord you can attach them later when you re finished installing the softwa...

Page 11: ... snaps into place Close the scanner cover Flip the paper guide extension up so it is fully extended 5 Insert the pins on each side of the output tray into the holes on the scanner Flip open the extension on the output tray so it is fully extended 6 Proceed to Step 2 Install the Software ...

Page 12: ...start check the following Make sure the DVD drive s door is completely shut Make sure the DVD was inserted in the drive in the proper direction label side up To launch the DVD manually Open the Windows option for My Computer You can do this by double clicking on the My Computer icon on your desktop Double click the icon for your DVD ROM drive The Installation menu for the DVD should now open If th...

Page 13: ...s Guide 3 On the Main Menu select Install Products 4 Make sure the boxes for Nuance PaperPort and Scanner Driver are checked 5 Click Install Now NOTE The software provided with your scanner may differ slightly from the list shown in the window ...

Page 14: ...not be installed 4 On the Customer Information window accept the current values or enter new information then click Next 5 On the Setup Type window keep the default Setup Type and click Next 6 Click Install to begin the installation Reminder If your computer is running an AntiVirus or AntiSpyware application you may see messages asking you to allow installation Select the option to allow installat...

Page 15: ...ou accept the terms select I Agree then click Next If you choose not to accept the license agreement the installation will terminate and the scanner driver will not be installed The next window lists the choices of the drivers that you can install for your scanner Note Some of the options listed in this window may not be available when you purchase your scanner Please visit our web site at www xer...

Page 16: ... TWAIN interface You also will not be able to scan with the buttons on the scanner 5 Click Next During installation you will see this window asking you to select one of the images for the Color Space setting The Color Space setting sets the gamma value for the scanner so scanned items look good on your monitor Gamma controls the brightness of the midtones of colors That setting can be changed late...

Page 17: ...t looks best to you and click Next The driver installation will now begin 7 STOP when you see the Complete the installation by connecting your hardware window Do NOT click OK yet Leave the window open and proceed to the next section Step 3 Connect the Power Supply on page 13 ...

Page 18: ...e 152 scanner 1 Plug the power supply into the power port on the scanner 2 Plug the power cord into the power supply and into a wall outlet Now proceed to the next section Step 4 Connect the USB Cable and Turn on the Power NOTE Only use the power supply HEG42 240200 7L made by HiTron included with your scanner Connecting any other type of power supply may damage your scanner and will void its warr...

Page 19: ... optimum performance however your scanner will also connect to a USB 1 1 port The USB symbol as seen in the above diagram identifies the location of the USB port on your computer If the plug does not attach easily make sure that you are plugging it in correctly Do not force the plug into the connection You can also connect the scanner to a USB hub if the USB hub has its own power supply already pl...

Page 20: ...into the USB 1 1 port your scanner may scan a bit slower than the 15 pages per minute and 30 images per minute available with a USB 2 0 port Your computer then recognizes that a scanner has been plugged into the USB port and automatically loads the appropriate software to run the scanner Do not proceed until you receive a message that your computer has found the new hardware or updated the driver ...

Page 21: ...e Touch Button Panel When you re finished reading the additional information click OK The scanner s status light is green when the scanner and computer are communicating properly 6 Click Close on the Installation Complete window to close and exit the software installer You can now install the additional applications you received with your scanner ...

Page 22: ...DVD into the DVD ROM drive The Installation menu opens The free Adobe Acrobat Reader software is located on the DVD with the User Guides See the steps on page 19 to install Adobe Acrobat Reader 2 Click Install Products You will see the screen that shows the applications Applications already installed have Installed next to them 3 See the following table to decide which software you would like to i...

Page 23: ...e vital contact information on business cards into a convenient searchable digital database that can be easily synchronized between PCs notebooks PDAs and PIMs OmniPage Pro OmniPage Pro provides precision OCR analysis advanced layout detection and Logical Form Recognition LFR technology Advanced security features quickly turn office documents and forms into over 30 different PC applications for ed...

Page 24: ...uides are in Adobe Acrobat PDF format The DVD also includes a free copy of Acrobat Reader in case your computer does not have it already installed The Scanner Readme file is in HTML format and will open in any standard browser If you need to click Acrobat Reader to install it now Follow the instructions on the installation windows If your computer already has Adobe Acrobat Reader installed please ...

Page 25: ...how to setup the SharePoint link and use the SharePoint features when choosing new scan settings for your scanner The One Touch VRS Mini Guide has information about a new feature in the One Touch 4 0 software This brief Mini Guide explains what the feature is and how to use the VRS settings when creating or modifying a scan configuration The One Touch OmniPage Mini Guide has information about a ne...

Page 26: ...or Online Updates from the pop up menu 3 Follow the instructions on the screen and register your scanner by entering your scanner s serial number and your email address The serial number is located on the underside of the scanner After registration is complete you will receive an email message with your RegID Your RegID is important as you will need it when accessing free telephone support or chec...

Page 27: ...Touch panel Also use this One Touch method of scanning if you want to access advanced features for Optical Character Recognition OCR See Scan from the One Touch Button Panel on page 26 TWAIN Interface This option uses your scanner s TWAIN interface to scan Select scanning options before scanning put the document in the scanner then click a button on the TWAIN interface window The PaperPort softwar...

Page 28: ... into the Automatic Document Feeder For Simplex one sided scans load the documents face down Side 1 the side of the page you want to scan faces the paper tray and Side 2 faces outward For Duplex two sided scans the documents can be face up or down because both sides are scanned NOTE Always remove any staples or paper clips from documents before inserting them into the scanner s Automatic Document ...

Page 29: ...scan progress window opens and the image is sent to the selected application from the One Touch utility In this example of duplex two sided scanning the Destination Application is the PaperPort desktop and the two pages are stacked one on top of the other To Cancel scanning click the Cancel button Press the Function button to cycle through the scan settings to select the one you want The current s...

Page 30: ...s either the Simplex or Duplex button or click the button on the One Touch Button Panel See Scan from the One Touch Button Panel on page 26 for more about the Button Panel Press hold down and then release either button to see the setting for the selected LED number This number corresponds to the LED on the scanner The icon indicates the DestinationApplication for this setting The current name of t...

Page 31: ...canning buttons Click the arrows to cycle through all nine settings 3 On the screen not on the scanner click the button you want to use to scan The scanner begins scanning When the process finishes the scanned images appear in the Destination Application just as if you scanned with the Simplex or Duplex scanner buttons The One Touch Icon NOTE Your scanner comes with nine factory preset One Touch b...

Page 32: ...Touch Button Panel opens at its Button View which shows the on screen scanning buttons 2 To scan from the panel click the icon you want to use to scan 3 To see the details for a button right click on it The One Touch Properties window for that button also opens 4 To cycle through the nine buttons click the arrows on the right side of the panel The Button View Right click on a button to see its det...

Page 33: ... View shows the current scanners connected to your computer If the One Touch Properties window is not open right click the icon on the Detail View or Button View to open it 6 From the Hardware View and Detail View click the green arrow to return to the Button View You can also click on the hardware icon to return to the Button View 7 To close the One Touch Button Panel click its close button The B...

Page 34: ...o Sketches and the Destination Application to Microsoft Paint or some other drawing program A folder icon for a button such as shown for Button 7 means that the button is set up to archive the scanned item This is a special pre configured Transfer to Storage option for your scanner The scanner sends the scanned image directly to a folder without opening the image first in a Destination Application...

Page 35: ...lack White 200dpi Duplex 3 Print Printer Black White 200dpi Simplex 4 eMail eMail Application Black White 200dpi Simplex 5 Fax Fax Application Black White 200dpi Simplex 6 OCR Microsoft Word Black White 300dpi Duplex 7 Archive Transfer to Storage Black White 300dpi Simplex 8 Custom Microsoft Paint Color 100dpi Simplex 9 Paint Microsoft Paint Color 300dpi Simplex NOTE The default page size in each ...

Page 36: ... One Touch Button Panel REMINDER Remember that left clicking a button on the One Touch Button Panel starts the scanner scanning Right clicking opens the One Touch Properties window The One Touch Properties window opens for that button The One Touch Properties window also opens when you press hold down and release the Simplex or Duplex button on the scanner Right click on a button for example butto...

Page 37: ...pen to display the scanned image for the selected button To configure the list of available applications click the Options tab at the top of the dialog box and select the desired options See Selecting Options for a Button on page 50 for more information Select Configuration The list of available scan configurations for the selected button The configuration s basic settings include scanning mode re...

Page 38: ...r each type of Destination Application See Setting Destination Application Properties on page 36 Refresh button Updates the links between all your computer s Destination Applications and One Touch 4 0 New Copy Edit Delete buttons Click New or Copy to add new scan configurations to the list Click Edit or Delete to change or remove them See the sections Creating a New Scan Configuration on page 52 a...

Page 39: ...ton on page 50 to display a full list of the Destination Applications that you can use with the scanner 3 From the Select Configuration list select a scan configuration To scan in color select one of the configurations indicated by the small color icon such as the Color Document configuration To create your own scan configurations see Creating a New Scan Configuration on page 52 Select a software ...

Page 40: ...e the window To accept changes but keep the window open to work with other features click Apply Note that while the One Touch Properties window is open you cannot scan yet by clicking a button on the One Touch Panel You must click OK or close the One Touch Properties window first However you can scan at any time by pressing the Simplex or Duplex button on the scanner When you are finished selectin...

Page 41: ... properties that you can select 1 On the One Touch Properties window click a Destination Application 2 Click the Properties button A One Touch 4 0 Link Properties dialog box opens for the type of Destination Application you selected and the available options are for that type of application Click a Destination Application Click the Properties button ...

Page 42: ...ating the folder to receive your scanned items 1 Select the PaperPort folder where you want the file of the scanned image to be located 2 Click OK 3 Click OK or Apply on the One Touch Properties window When PaperPort opens after you finish scanning the thumbnails of your scanned documents are on the Desktop in that folder ...

Page 43: ...ons 1 Click in the OCR settings boxes for the options you want The options will apply to all the applications in the group Always send a file even when no text was found The scanned file is sent to the OCR reader even if the image does not appear to contain text This could occur if you scanned a photograph with a One Touch button set for text applications Show message if text recognition failed A ...

Page 44: ...n in Step 3 of the dialog box That is the icon that will appear in the One Touch Destination List 5 In step 4 of the dialog box select the file formats that the application will accept Refer to the documentation you received with the application to see which text formats the application accepts The options you select at step 4 determine the page format icons in the One Touch Properties window for ...

Page 45: ...et to a lower resolution bitmap images with a higher resolution may be too big to fit on the screen Converting the bitmap image to match the screen resolution ensures that the image fits on the screen Convert Bitmaps to JPEG JPEG files can be compressed to produce smaller file sizes and therefore shorter transmission times Use this option to provide that compression capability to image files 2 To ...

Page 46: ...yout options you want All documents are in the root The scanned documents are saved in the root of the folder specified in the Storage Location Documents are put into folders by month week or type Folders are created based on your selection month week or type and the scanned documents are saved in those folders New folders are created for each month and week so you can keep track of when you scann...

Page 47: ...n as scanning is finished but other email applications may not If you re using one of those applications such as America Online AOL you need to know which folder contains the scanned documents so you can manually attach them to your email messages 1 Click the Browse button for Folder for storing attachments and choose a folder for your email attachments 2 If you are using AOL on your computer and ...

Page 48: ...nternet options applicable to AOL 4 Select the options for color document handling Convert Bitmaps using Screen Resolution Use this option to ensure that an image will fit on the computer s screen When a computer screen is set to a lower resolution bitmap images with a higher resolution may be too big to fit on the screen Converting the bitmap image to match the screen resolution ensures that the ...

Page 49: ...TIFF and PDF formats support multiple page documents If you are scanning as a TIFF or PDF file and want one file created for each image scanned select Create single image files Note that this option is automatically selected and disabled if you have selected a format that only supports single pages such as BMP or JPG Image Formats Select an image file format for photos artwork or other documents t...

Page 50: ...uality To select a JPEG or PDF file size 1 Select JPG or PDF as the page format 2 Right click on the JPG or PDF icon A menu opens 3 Choose the file size image quality option for your scanned images Minimize Size Smallest file size lowest image quality Normal Medium file size some loss of image quality Maximize Quality Largest file size no loss of image quality Your selection pertains only to the b...

Page 51: ...n you select The specific file format is the file name extension on the text format icon As you select Destination Applications that are text applications the text format icon changes to match the file type of the application In some cases the Destination Application supports several file types and you can right click on the icon to choose the particular file type for that application To select a ...

Page 52: ...ication Excel Spreadsheet The xls file format used by Microsoft Excel HTML Document The htm file format used to create web pages Searchable PDF The sPDF file format used by Adobe Acrobat and OmniPage Pro This format converts scanned text into PDF with text search and OCR capabilities sPDF is only available if you have One Touch OmniPage or the OmniPage Pro software installed on your computer See S...

Page 53: ...e 152 Scanner User s Guide Note that the OCR Options settings apply to all buttons If you change them for one button those changes apply to the other buttons as well 5 Click OK or Apply on the One Touch Properties window ...

Page 54: ... and PDF but you can edit the names To change the button names 1 Open the One Touch Properties window 2 Using the arrows choose the button that you want to rename 3 Select the name s text and type a new name 4 Click OK or Apply The button is now renamed Click the arrows to get to the button to rename then select the name text Type a new name for the button ...

Page 55: ...Applications available for the selected button will include all the applications on your computer that fall into these categories This is the default selection for Button 8 The list also includes printers and other devices connected to your computer so for example you can scan an item and have it printed immediately Select Destinations Select this option to individually choose the types of applica...

Page 56: ...ou can select which application to use to continue scanning See Scanning with Event Forwarding on page 70 for details 4 After selecting a new type of Destination Application click the Multi Function tab to see which ones are added to the list Show Progress Window Select this option to display the progress window of the document s during scanning Use enhanced folder browser Select this option if yo...

Page 57: ...Transfer to Storage with the Destination Application type set as Storage and CD R W Folder Copy Options This section of the dialog box sets the location for copies of your scanned documents and how you want to group them Click the Browse button and find the folder for the copies Select the grouping option for the documents The Group by button option groups the documents under the name of the One T...

Page 58: ... the Scan Settings tab is not selected click it 4 On the Scan Configuration Properties dialog box type a name 5 Select scan settings for the new scan configuration Mode Select a scanning mode Black White to scan in black and white For example letters and memos are usually scanned in black and white This scan mode produces the smallest file size TIP If you re going to set up the new configuration t...

Page 59: ...bility Brightness refers to the lightness or darkness of the image Contrast is the range between the darkest and lightest portions of the image The greater the contrast the more difference between the lighter and darker shades in the image Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image The Contrast setting does not apply to the Black White mode 6 I...

Page 60: ...minate moire patterns in the scanned image This option is only available for the Grayscale or Color Mode at 200 dpi or less Straighten Image Select this option to let the scanner automatically determine if a page is skewed then straighten its image The scanner detects page edges and can sense when the page is fed through at an angle However if the page is fed through at too great an angle the imag...

Page 61: ...olor filter applies to Black White or Grayscale Mode 8 Click the Advanced Settings tab The options of the Advanced Settings tab are for the Color or Grayscale scanning mode Saturation is the strength or purity of a color hue is the color your eyes see as reflected from the image and gamma controls the brightness of the midtones of the color 9 Drag the sliders to the left and right to change the co...

Page 62: ... will automatically be cropped around its edges to fit on the page Center image on page The image will be printed in the center of the page instead of at the top right corner Maintain aspect ratio The aspect ratio is the length to width relationship of the image s dimensions Select this option so the image s relative proportions remain constant AutoRotate image for best fit If the image is a Lands...

Page 63: ...h month and week so you can keep track of when you scanned the documents By default the location of the archived documents is at C Documents and Settings your user name My Documents My One Touch Archive and in a folder based on your selection for the Storage Layout For example if the file type is TIFF and you select Documents are put into folders by type the default location of scanned archive doc...

Page 64: ...unlocked NOTE Your scanner comes with a number of configurations pre set at the factory To ensure that your scanner will always have a set of correct scan configurations do not delete the pre set configurations We also recommend that you keep those configurations locked so they are not inadvertently deleted That way you will always have the factory settings available If you do delete or edit them ...

Page 65: ...ck the configuration Clicking it toggles between locking and unlocking the configuration The key icon indicates the configuration is unlocked 5 Edit the settings and click Apply 6 Click OK to close the dialog box Click the Lock Key icon to toggle between locked and unlocked ...

Page 66: ...t to set to configure before scanning 3 Select the scan configuration Configure Before Scan 4 Right click on Configure Before Scan and choose an interface to use for configuring before scanning TWAIN The TWAIN Interface opens for you to make changes prior to scanning See Accessing the TWAIN Interface from PaperPort on page 84 WIA The Windows Image Acquisition Interface WIA opens for you to make ch...

Page 67: ...n 3 The TWAIN interface will open 4 Choose the Options applicable to your scan batch 5 Click on the Scan button in the TWAIN interface 6 Your documents will be scanned and sent to the Destination Application specified in the One Touch 4 0 Properties In the example shown on the previous page the Destination Application is Microsoft Paint The TWAIN interface lists the scanning options available with...

Page 68: ...ete any scanned pages then select the correct Picture Type and restart the scanning No scanning stops but all pages scanned in this batch up to this point are not deleted and the TWAIN interface remains open You can place a new page in the ADF adjust the TWAIN settings for the new page then click on the Scan button in the TWAIN interface to continue scanning At the end of the scanning batch all pa...

Page 69: ...are can both be installed on your computer at the same time however the features in the One Touch OmniPage Module will take precedence over the OmniPage software features when using One Touch 4 0 The One Touch OmniPage Mini Guide is available on the Disc 1 installation CD With the One Touch OmniPage Module or OmniPage Pro software installed the OCR process is automatic when the page format on the ...

Page 70: ...ion Application with their text ready for editing and other text processing NOTE One Touch Button 6 is preset as your OCR button But you can also set up any other button to scan and OCR the text NOTE OCR scanning is also for spreadsheets so you can work in Microsoft Excel or other spreadsheet application with the figures and text from the original spreadsheets NOTE Please Refer to the One Touch Om...

Page 71: ...mages with different image quality so you may want to experiment with them to determine which is better for your scanned documents sPDF and nPDF are only available as page format options if the One Touch OmniPage Module or the OmniPage Software is installed on your computer To scan with sPDF or nPDF 1 Open the One Touch Properties window 2 Using the arrows choose a One Touch button to use for the ...

Page 72: ... and open the file you just scanned 11 From the Adobe Acrobat Edit menu choose Find The Find dialog box opens 12 Enter the text you want to find and click the Find button See the Adobe Acrobat user manual for more about finding text in a PDF file or about editing PDF text NOTE Not all Destination Applications have the sPDF and nPDF options Microsoft Word for example does not have them as scanning ...

Page 73: ...on Application The Burn to CD Destination Application is only available if you have a CD burner attached to your computer but you do not need to have a CD in the burner to select the destination 5 Choose a Page Format and a Scan Configuration 6 Click OK The One Touch Properties window closes 7 Now start scanning using the button you selected to use to scan and burn to a CD When scanning is finishe...

Page 74: ...g The default configurations are already set up to send the scanned images to the proper storage location where the Windows XP and Windows Vista CD writing wizard can find the files to burn to the CD Likewise when you create a custom configuration for CD burning the OneTouch software will automatically make sure the storage location is correct To create a custom configuration for CD burning select...

Page 75: ...To scan with event forwarding 1 Open the One Touch Properties window 2 Using the arrows choose a button to use for the event forwarding If the button does not have Still Image Client as a Destination Application click the Options tab select Sti event forwarding then click Apply 3 Select Still Image Client as the Destination Application Note that you cannot choose a page format for this option beca...

Page 76: ...e button you selected for event forwarding A dialog box opens for you to select the application to use for scanning 7 Select the application in the box and click OK Now the application you selected opens and you can continue scanning using the application s TWAIN interface ...

Page 77: ...can and create an HTML web page 1 Open the One Touch Properties window 2 Using the arrows choose a button that has Microsoft Explorer as one of its Destination Applications such as Button 8 Custom If the button does not have Microsoft Explorer as a Destination Application click the Options tab select Text editing applications i e Word then click Apply 3 Select Microsoft Explorer as the Destination...

Page 78: ... converted page 8 Choose Save As from the Internet Explorer File menu give the page a name and save it in the location you use for your web page files You may also want to write down the address shown in the Address bar to make sure you ll know where to find your new HTML page later on 9 You can now use Microsoft Internet Explorer or other application to post the document to your web page as you w...

Page 79: ...n Selector until the LED is at 7 then press the Simplex or Duplex button 2 To scan from the One Touch Button Panel click the One Touch icon in the Windows Notification Area click the arrows to see Button 7 then click Button 7 3 The documents are scanned and stored in a folder They do not appear in a Destination Application first Your scanned pages are stored in the location that you specified on t...

Page 80: ...for storing scanned items Note that you can also create the folders later while creating the new scan configurations 2 Open the One Touch Properties window 3 Select Transfer to Storage as the Destination Application 4 Click the New button The Scan Configuration Properties dialog box opens NOTE The Storage Location shown in the example above is the default place where your scanned documents are sto...

Page 81: ...rage for Business Receipts 6 Click the Scan Settings Page Settings and Advanced Settings tabs and select the settings you want 7 Click the Storage Options tab 8 Click the Browse button 9 Select the folder you created for storing the scanned documents If you haven t created the folder yet you can click the Make New Folder button and type the name for the new folder ...

Page 82: ...n 12 Repeat the process to create additional new configurations such as one named Storage for Personal Receipts 13 Make sure to designate separate folders as the Storage Locations for the new configurations You will now have multiple configurations set up for the Transfer to Storage destination and each configuration scans documents to separate folders The new configurations apply to the Transfer ...

Page 83: ...t locations To change button names see Renaming a One Touch Button on page 49 Scan to multiple storage folders 1 Insert the documents you want to scan to storage 2 Press the Destination Selector buttons on the scanner to get to one of the buttons set up for scanning to storage 3 Press the Simplex or Duplex button to scan the documents 4 When scanning is finished insert the next set of documents an...

Page 84: ...s on page 75 or Transferring Scanned Documents to Storage on page 74 for the steps to select the Transfer to Storage options 2 On either the One Touch 4 0 Link Properties window or from the Scan Configuration Properties window click the Browse button The Browse For Folder window opens 3 Select a storage location on the mapped drive or server for the scanned documents Servers and mapped drives are ...

Page 85: ...d 1 Open the One Touch Properties window 2 Using the arrows choose Button 7 Archive or any other button if it is set up with Transfer to Storage as one of its Destination Applications 3 Choose a text format as the file format 4 Right click on the text format icon and choose the file format for the scanned documents 5 Choose a Scan Configuration 6 Click OK The One Touch Properties window closes 7 N...

Page 86: ...h icon and choose Show Hardware from the pop up menu You can also click the scanner icon at the top of the One Touch Button Panel If the Hardware View of the panel is open you can also right click on the DM152 icon The Hardware Properties dialog box opens and shows information about your Xerox DocuMate 152 scanner The Hardware icon ...

Page 87: ...nge the time before the scanner powers down from 1 minute to a maximum of 10 hours 3 Click the arrows for the Lamp timeout setting and choose a time setting To turn the lamp on and off manually without turning off power to the scanner click the Lamp On or Lamp Off buttons To return the scanner to its factory settings click Reset Device 4 Click OK to save the changes and close the dialog box ...

Page 88: ...rom many other graphics and imaging applications and scan from them as well Because the TWAIN interface is the same regardless of the software you use to open it you can still use the instructions in this User s Guide for scanning with your Xerox DocuMate 152 scanner To access the TWAIN interface from other software please refer to their user s guides then return to this User s Guide for the steps...

Page 89: ... interface from PaperPort 1 On the Windows taskbar click Start point to Programs point to ScanSoft PaperPort then click PaperPort The PaperPort desktop opens 2 Click the Scan icon on the PaperPort command bar The Folders pane which shows folders for organizing your scanned images is replaced by the Scan pane Scan icon Folders pane Scan pane If this Scan button is not active see the section on page...

Page 90: ...indicate the scanning job is finished by clicking Done on the TWAIN interface then clicking Done on the PaperPort Scan window Multiple pages are stacked on the PaperPort Desktop Please see the ScanSoft PaperPort User s Guide for more information about stacks 6 The option Blank page is job separator is for when you load several separate scanning jobs into the Automatic Document Feeder at the same t...

Page 91: ...are scanned with the basic PaperPort settings Documents are scanned in Black and White in the pdf file format and Photographs are scanned in Color in the jpg file format 8 Click the Scan button on the Scan pane The PaperPort TWAIN interface opens You re ready to start scanning Scanning from the TWAIN Interface The TWAIN interface lists the scanning options available with your Xerox DocuMate 152 sc...

Page 92: ... take longer to scan and produce larger files for the scanned images Usually the higher resolution settings are used for precision work such as photographs or fine artwork Brightness and Contrast Sometimes an image is scanned with the brightness and contrast set too light or too dark For example a note written with a light pencil may need to be scanned darker to improve legibility Increasing or de...

Page 93: ...patterns in the scanned image This option is only available for the Greyscale or Color Mode at 200 dpi or less Define page size Click this option to activate the Define button Then click the Define button to see the Define page size dialog box for selecting a specific page size Click Standard click the menu arrow and choose a page size from the list or click Custom and enter the horizontal and ver...

Page 94: ...canned with the current settings on the TWAIN interface If this option is not selected the scanner waits for you to click the Scan button 1 Select the options you want from the TWAIN interface then load the documents with their tops into the Automatic Document Feeder To scan a single side insert the documents face down To scan both sides either side can be face up 2 If the AutoScan feature is turn...

Page 95: ...k Done on the PaperPort Scan window If you are scanning a single page the TWAIN interface closes automatically When scanning is complete the scanned images appear in the TWAIN software This example shows a thumbnail image of a scanned page on the PaperPort Desktop A thumbnail image of the scanned item appears on the PaperPort desktop The small icon represents the file format in this case the pdf f...

Page 96: ...onfiguration 1 Click the Xerox DocuMate 152 icon in the top right corner of the TWAIN interface The Device configuration window opens and shows the information about your scanner See the section Checking the Hardware and Setting the Lamp Power Saving on page 81 for more information about the device settings ...

Page 97: ...ctive If it doesn t you need to set up PaperPort to work with your scanner NOTE Setting up PaperPort is a one time only process for each option from the Scanner drop down list Therefore you may have to set up PaperPort once each for TWAIN Xerox DocuMate 152 and WIA Xerox DocuMate 152 The setup process described below is the same for each option You will not have to set up PaperPort again for eithe...

Page 98: ...or your scanner 1 From the Scanner drop down list select one of the options such as Twain Xerox DocuMate 152 2 Click the Setup button A window opens to begin the setup process 3 Click Yes then click Next The next window offers you the option to run hardware diagnostics 4 Click Yes recommended then click Next ...

Page 99: ...d the computer 5 Click Next After the Setup Wizard checks the connections the next window is displayed It has a series of setup options but only the Basic scan test is necessary because your scanner was already tested and calibrated when you installed the One Touch 4 0 software 6 If other tests are checked click in their boxes to uncheck them 7 Click Next ...

Page 100: ...r face down and the Scan button on the TWAIN Interface will become active 9 Click the Scan button on the TWAIN interface The Setup Wizard runs the scan test A message window opens that says Basic scan test passed 10 Click Next on the message window NOTE If you are setting up PaperPort for the WIA scanning option the WIA interface opens instead ...

Page 101: ...uide 11 The final Setup window opens to let you know the setup process is finished 12 Click Finish PaperPort is now set up for your scanner and the scanning option you selected in the example above it s the TWAIN option The Scan button on the PaperPort window will now become active ...

Page 102: ... digital cameras and other digital devices This section shows how to use Microsoft Paint to scan using the WIA interface but you can use PaperPort and other Windows applications as well To scan using WIA from Microsoft Paint 1 On the Windows taskbar click Start point to Programs point to Accessories and then click Paint The Paint window opens 2 From the File menu choose From Scanner or Camera NOTE...

Page 103: ...hange the button selection for the type of image Adjust the custom settings refer to the next section Fine Tuning Your Scans Change the size of the scanned image To do this click and hold the mouse pointer over one of the four sizing boxes on the corners of the previewed image Then drag the box to increase or decrease the size of the image 7 Preview the image again When you are satisfied with the ...

Page 104: ...erface 8 The scanned images will appear in Microsoft Paint or other WIA application you re using Fine Tuning Your Scans You can select new settings before you scan an item to fine tune exactly how you want to scan it To select the scanner settings before you scan ...

Page 105: ...Black and White picture or text Resolution DPI Click the menu arrow and choose the dots per inch dpi of the resolution The maximum resolution is 600 dpi the minimum is 50 dpi The higher the dpi setting the sharper and clearer the scanned image However higher dpi settings take longer to scan and produce larger files for the scanned images Picture type Click the menu arrow and choose the most approp...

Page 106: ...ning due to a paper jam in the Automatic Document Feeder a warning opens after a few moments To clear a paper jam 1 Press the ADF cover release on the top right of the scanner body to open the Automatic Document Feeder cover 2 Remove the jammed paper and close the cover To reduce the number of paper jams smooth and straighten the paper before scanning adjust the guides to the paper size and insert...

Page 107: ... the feed roller from side to side Rotate the roller to clean its entire surface 4 Wipe the ADF pad from top to bottom Be careful not to snag the cloth on the springs on either side of the pad 5 Close the cover when you re finished NOTE Please be careful when cleaning the roller The roller is designed to rotate in one direction only As you re cleaning the roller make sure it rotates easily and con...

Page 108: ...l scanner box and you can also order a new one See the Xerox DocuMate 152 Scanner Parts List on page 115 for ordering information To replace the ADF Pad assembly 1 Press the ADF cover release on the top left of the scanner body to open the Automatic Document Feeder cover 2 The ADF pad is located behind the scanner buttons 3 Squeeze the plastic clamps that hold the pad assembly in place and lift it...

Page 109: ... time In both cases paper jams may occur A worn roller should be replaced to avoid damage to the scanner s internal parts However before replacing the roller you should clean it first as excessive dust on the roller will make it appear worn and smooth to the touch You cannot properly diagnose a worn roller until you have cleaned it To replace the roller assembly 1 Press the ADF cover release on th...

Page 110: ...scanner body 4 Discard the worn roller It cannot be repaired 5 Before installing the new roller clean any dust that may have gotten on it during shipping 6 To install the new roller insert the right end of the roller into its housing socket Make sure the lock tab is facing up and the lock flange is not obstructed If the gears on the end of the roller do not engage easily slightly rotate the roller...

Page 111: ...ly slide the roller to the left to fit its left end into its mount Make sure the left end of the roller is firmly seated into its mount 8 Rotate the lock tab down so the locking flange catches on its latch Do not force the lock tab into place If it does not rotate freely to lock into place make sure the flange is properly seating on its latch 9 Close the cover when you re finished ...

Page 112: ...cables loose or not plugged in securely Inspect the cable connections Make sure the cables are plugged in securely Is the scanner s status light on Turn on the scanner s power If the status light doesn t come on plug the power supply into another electrical outlet Did you restart the computer after installing the software If you didn t restart the computer it may not have loaded all of the softwar...

Page 113: ...ou can import it into PaperPort by using the Import command in the File menu Problem How do I uninstall PaperPort See the section Uninstalling Your Scanner on page 112 Uninstalling does not delete your scanned items and they remain in the PaperPort Data folder Problem The installation will not complete successfully If installation finishes the scanner s One Touch 4 0 options do not seem to work pr...

Page 114: ...ime Try cleaning the roller first See Cleaning the Automatic Document Feeder on page 102 If that doesn t solve the problem the pad assembly may need to be replaced It is user replaceable See Xerox DocuMate 152 Scanner Parts List on page 115 for the ordering number See Replacing the ADF Pad Assembly on page 103 for the steps to replace the pad Problem The motor runs but doesn t feed the paper How c...

Page 115: ...ror Codes If your scanner experiences hardware problems the status light will blink red and the LED flashes an E and then the error code number The E code number indicates what the hardware issue is Use the table listed on the next page as a reference for resolving hardware issues In all cases you should turn off your scanner and check your scanner setup Open the scanner and make sure your input t...

Page 116: ... If the problem persists and your scanner s power is plugged into a surge protector or UPS battery backup try plugging the scanner power directly into a wall outlet 6 The scanner is open Make sure the scanner lid is fully closed after performing maintenance on the scanner or removing a jammed page 7 or 8 The paper input tray is not fully seated into the scanner casing Open the scanner and take off...

Page 117: ...ve these software programs 5 Follow these same steps to select and remove the Kofax VirtualReScan 4 10 and One Touch 4 0 ScanSoft OmniPage OCR modules from the installed programs list The One Touch 4 0 software and modules removed from your computer 6 Unplug the USB cable from the scanner 7 Close all open windows and restart your computer Uninstalling the PaperPort and OmniPage Software 1 On the W...

Page 118: ...on c Select One Touch 4 0 then click on the Remove button d An Add or Remove message box opens and asks if you are sure you want to remove One Touch 4 0 from your computer Click Yes The One Touch 4 0 software is removed from your computer 2 Unplug the scanner USB cable 3 Reboot restart your computer 4 Follow the instructions in Step 2 Install the Software on page 7 of this User Guide and follow st...

Page 119: ... 28 lbs 0 002 0 006 Light source Cold cathode fluorescent lamp Interface USB 2 0 High Speed Scanner dimensions Height 5 9 inches 13 8 cm Width 13 0 inches 30 5 cm Length 6 5 inches 15 2 cm Weight 6 4 pounds 2 9 kg Operating temperature 50 104 F 10 35 C without condensation Relative humidity 10 85 35 C without condensation Power adaptor DC Jack 24Vdc 2 0A 48W 100 240Vac Energy Star and RoHS complia...

Page 120: ...e the following part names and numbers when ordering replacements for your scanner Part Name Part Number Input Tray 57 0112 000 Output Tray 57 0108 000 ADF Pad 57 0111 000 Roller Assembly 57 0113 000 USB Cable 35 0102 000 AC Power Cord 35 0103 000 Power Supply 37 0076 000 Buttons Label 09 0631 000 ...

Page 121: ...Maintenance 116 DocuMate 152 Scanner User s Guide ...

Page 122: ...roduction of the document is performed for lawful purposes Postage Stamps canceled or uncanceled For philatelic purposes Postage Stamps may be photographed provided the reproduction is in black and white and is less than 75 or more than 150 of the linear dimensions of the original Postal Money Orders Bills Checks or Drafts of money drawn by or upon authorized officers of the United States Stamps a...

Page 123: ...itary personnel or by members of the various Federal Departments such as FBI Treasury etc unless photograph is ordered by the head of such department or bureau Reproducing the following is also prohibited in certain states Automobile Licenses Drivers Licenses Automobile Certificates of Title The above list is not all inclusive and no liability is assumed for its completeness or accuracy In case of...

Page 124: ...ts completeness or accuracy In case of doubt consult your solicitor Federal Communications Commission FCC for USA This equipment has been tested and found to comply with the limits for the class B digital device pursuant to part 15 of the FCC Rules These limits are designed to provide reasonable protection against interference in a residential installation This equipment generates uses and can rad...

Page 125: ...ndustry to promote energy efficient personal computers monitors printers digital presses fax machines and copiers Reducing the energy consumption of this equipment will help combat smog acid rain and long term changes to the climate by decreasing the emissions that result from generating electricity RoHS and WEEE Compliance This product is compliant with RoHS Regulations of the European Parliament...

Page 126: ... 54 87 100 create single page items check box 85 csv file format 47 D Destination Application 22 23 31 OCR 34 text file format 46 Destination Selector 24 Device Settings 53 57 Document Format 31 Document Management 50 documentation 3 dpi 100 Duplex 55 duplex button 2 22 23 24 E eMail 51 eMail Properties 42 error codes 110 Excel Spreadsheet 47 F Fax and Print 51 file format 47 file storage location...

Page 127: ...ize 45 Picture type 100 power saving 82 Preview button 98 Properties button 33 R Resolution 54 87 100 Rich Text Format 47 roller replacement 104 rtf file format 47 S saturation 56 scan from PaperPort 83 Scan Configuration 31 scan with event forwarding 70 scanner components 2 connecting 13 troubleshooting 107 Searchable PDF 47 66 Select Configuration 32 34 Select Destination 32 34 50 Select Format ...

Page 128: ...DocuMate 152 Scanner User s Guide 123 Index U uninstall 112 USB port 14 W watermark remove 56 88 WIA 61 97 Windows Image Acquisition 97 Word Document 47 X xls file format 47 ...

Page 129: ...Index 124 DocuMate 152 Scanner User s Guide ...

Page 130: ...05 0692 300 ...

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