Supra KeyAdvantage, User Manual

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KeyAdvantage User Manual
• The use of KeyTag duration tracking can be activated or deactivated.
Dealership Group Dealership Department
• The information on this tab is established during the original system configuration and can only be
changed by Supra.
Customer Site Options
• Contains networking information that should only be changed by your IT administrator.
KeyAdvantage Reports
Various reports are available for operators, managers and/or administrators to assist them in managing the
KeyAdvantage system. Reports are available to tell you who has KeyPads, which vehicles are being shown, who
is or isn’t showing vehicles, who is accessing vehicles for what purpose, and the status of the KeyPads. Reports
can be automatically generated and emailed to managers. See the “Reports” chapter on page 59 for details on
creating and scheduling reports.
Reports fall into six categories:
Access , Assignment , Reconciliation , Inventory , Configuration , and History .
Access Reports
There are four Access reports:
Key Holder Access
,
Vehicle Access
,
Demo Activity Access
, and
Purpose
Summary
.
Note: Duration tracking must be activated in the configuration file to be viewable in Access reports.
Key Holder Access Report
• Reports which KeyBoxes key holders have accessed within a specified date range
•
Can be set to report activity by key holder, key holder group or by KeyPad serial number
• Can be set to report only accesses using specified purpose codes
• Can be set to report only the accesses of a specified duration of time during which the vehicle keys were
out of the KeyBox. Vehicle keys must be removed at the end of the day to view the duration of the last
vehicle access.
• Displays key holder information, the date, time and duration of access, purpose code used, vehicle
information, KeyTag serial number, dealership and department to which the KeyBox is assigned
• Displays the KeyPad serial number instead of user information when access was made by a KeyPad in
Manual Update mode
Vehicle Access Report
• Reports which vehicle keys, by department, have been accessed within a specified date range
• Can be set to report only access using specified purpose codes
•
Displays the dealership group, dealership and department information, date, time and duration of access,
purpose code used, vehicle information, KeyTag serial number, dealership and department to which the
vehicle key is assigned
Demo Activity Access Report
• Reports number of times that designated vehicles have been accessed (based on KeyTag assignment)
for sales demos during a specified date range
• Data divided into separate sections for each department within each dealership