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Siemens OpenStage 40 G, User Manual

The Siemens OpenStage 40 G features a sleek design and advanced functionality. Simplify your communication with this user-friendly phone. Our website offers a Quick Reference Manual that you can easily download for free, providing you with detailed instructions to maximize the potential of this innovative device.

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Basic functions

63

Step by Step

Call forwarding chain

Sometimes calls to a station are forwarded to another 
station which also has call forwarding or DND activated. 
This can create a call forwarding chain consisting of sev-
eral telephones where the last member of the chain is 
your phone. 

A popup window opens on your phone’s screen with 
the following information:
•

Who is calling

•

Who forwarded first or last.

•

The reason for the forwarding is displayed by an 
icon.

You can set whether the station that forwarded first or 
last is displayed (see 

Æ

page 79).

Summary of Contents for OpenStage 40 G

Page 1: ...mmunication for the open minded Siemens Enterprise Communications www siemens com open Documentation OpenScape Voice OpenStage 40 SIP OpenStage 40 G SIP OpenStage Key Module 40 User Guide V1 R3 x V1 R4 x ...

Page 2: ... disposed of separately from the municipal waste stream via designated collection facilities appointed by the government or the lo cal authorities Proper disposal and separate collection of your old appli ance will help prevent potential damage to the environment and human health It is a prerequisite for reuse and recy cling of used electrical and electronic equipment For more detailed information...

Page 3: ...te this can considerably reduce the service life of the tele phone Do not expose the telephone to direct sunlight or any other source of heat as this is liable to damage the electronic components and the plastic casing Do not operate the telephone in damp environments such as bath rooms Product support on the internet Information and support for our products can be found on the Internet at http ww...

Page 4: ...one 14 The user interface of your OpenStage 40 40 G 14 Ports on the underside of the phone 15 Using network ports more efficiently 16 Key Module 17 OpenStage Key Module 40 17 OpenStage Key Module 15 18 Keys 19 Function keys 19 Audio keys 19 Navigator 20 Programmable sensor keys 21 Trunk keys on multi line phones only 22 Keypad 24 Display 26 Idle mode 26 Idle display view and icons 26 Context depen...

Page 5: ...ne mode 45 In standard mode 45 In U S mode 45 Open listening 45 Activating deactivating the microphone 46 Ending a call 46 Group call 47 Making calls 49 Off hook dialing 49 On hook dialing 50 Immediate dialing 51 Dialing using the hot or warm line function 52 Redial 53 Consulting a second party 54 Switching to the held party alternating 55 Putting on hold and retreiving successively or simultaneou...

Page 6: ...ncoming calls 76 Accepting calls via the headset 76 Deflecting a call 76 Rejecting a call 78 Configuring call forwarding 78 Placing a call on hold 80 Call waiting second call 83 Transferring a call 87 CTI calls 90 Making calls 92 Dialing with the DDS key 92 Dialing from the local phonebook 92 Dialing from the LDAP database 92 Dialing a phone number from a list 93 Using autodial delay 94 Conference...

Page 7: ...ls on a single line 112 Making and receiving calls with multiple lines 112 Putting a line on hold 113 Lines with hot or warm line function 114 Busy override 115 Direct station selection keys 116 Calling a station directly 116 Call pickup 117 Deflecting a call to a DSS station 118 LED display on DSS keys 118 Making calls in an executive secretary team 119 Sample scenarios 119 Accepting a call 120 C...

Page 8: ...th forced logoff at a remote phone 139 Logging on with forced delayed logoff at a remote phone 140 OpenScape Voice functions 141 Feature toggle key 141 Making anonymous calls 142 Deactivating 142 Activating 142 Temporarily activating anonymous calling for the next call 143 Temporarily deactivating anonymous calling for the next call 143 Creating a list for selective calls 144 For call acceptance 1...

Page 9: ...me 161 Time display format 162 Date display format 162 Audio 163 Volumes 163 Settings 164 Nonsecure voice communication tone and message 169 Setting the language and country 170 Selecting a language 170 Country specific setting 172 Context menu 173 Activating deactivating automatic menu display 173 Setting the display time 173 Network information 174 Resetting user data 175 Initiating the reset 17...

Page 10: ...Contents 10 Local user menu 183 Opening the user menu on the phone 183 User menu display 183 Key functions 191 Index 193 ...

Page 11: ... strictly complied with to avoid operating errors and ensure optimum use of your multifunctional telephone in the network These instructions should be read and followed by every person installing operating or programming an OpenStage phone This user guide is designed to be simple and easy to understand providing clear step by step instructions for operating your OpenStage phone Administrative task...

Page 12: ...nformation ready when you contact our service depart ment regarding faults or problems with the product Speakerphone quality and display legibility To ensure good speakerphone quality the area in front of the telephone front right should be kept clear The optimum handsfree distance is 20 in 50 cm Proceed as follows to optimize display legibility Turn the phone to tilt the display This ensures you ...

Page 13: ...signed an individual phone number which you can use to make and receive calls The programmable sensor keys function as line keys on multi line phones Æ page 22 The Overview tab on the telephony interface provides information about the lines configured on your phone and the current status of each line Æ page 30 A number of specific features must be considered when using a multi line phone to make a...

Page 14: ...mize your telephone by assigning phone numbers and functions to the programmable sensor keys Æ page 26 4 You can use function keys when conducting a call to access frequent ly used functions such as Disconnect or to open the Program Ser vice menu and mailbox Æ page 19 5 Audio keys are also available allowing you to optimally configure the audio features on your telephone Æ page 19 6 The 5 way navi...

Page 15: ...LCD display 40 x 6 characters Illuminated display Programmable sensor keys 6 6 Full duplex speakerphone function Headset 10 100 Mbps Ethernet switch Æ page 16 1000 Mbps Ethernet switch Æ page 16 Interface for key modules Wall mounting Power supply unit if necessary PC Network switch Headset Key Module Handset Country specific cable ...

Page 16: ... Ethernet switch This means that you can connect a PC to the LAN directly via the phone The telephone PC con nection option must first be activated on the telephone by service person nel Using this connection option saves one network port for each switch used and requires fewer or shorter network cables when arranged correctly OpenStage 40 40 G Network switch PC ...

Page 17: ... the side of the phone that provides 12 additional illuminated programmed keys Like keys on the phone these keys can be programmed and used accord ing to your needs Æ page 21 You can attach up to two OpenStage Key Module 40s to your OpenStage 40 To operate an OpenStage Key Module 40 you always require a pow er supply unit Æ page 2 ...

Page 18: ...phone that provides an additional 18 illuminated programmable sensor keys Like keys on the phone these keys can be programmed and used accord ing to your needs Labeling keys see Æ page 182 You can only attach one OpenStage Key Module 15 to your OpenStage 40 You cannot combine the OpenStage Key Module 15 with the OpenStage Key Module 40 ...

Page 19: ...is activated N Open phone menu Æ page 37 Red Menu is active O View messages Æ page 34 Red New voicemail or missed calls Key Function when key is pressed p Activate deactivate microphone also for speakerphone mode o Activate deactivate the headset Decrease the ring handset and loudspeaker volume n Activate deactivate loudspeaker for speakerphone mode and open listening Increase the ring handset and...

Page 20: ...enu in the idle display Press the a key Short press One level back Long press held down Go back to the first level of the settings menu Cancel function Quit the context menu In input fields Delete character to the left of the cursor Im Ruhemenü Leitungsübersicht aufrufen Press the d key Scroll downwards Select element below Long press held down Jump to the end of the list menu Press the b key Scro...

Page 21: ...isplays on function keys Increase the number of programmable sensor keys by connecting a key module Æ page 17 If the prompt is not displayed or a programmed function is not exe cuted then you can only launch key programming via the user menu Æ page 69 ask your service personnel about the current setting Only for repdial keys can you also program the second level for di rect destination selection L...

Page 22: ...ondary line on that telephone Phantom line Phantom lines are not used as primary lines by any telephones in the line trunk group Phantom lines are established when the number of lines pro vided by a communications system exceeds the number of available telephones Line utilization Private line A line that is used by a single telephone This line cannot be used as a secondary line by another telephon...

Page 23: ...call on the line Æ page 109 Hold reminder is activated Æ page 81 Flickering Outgoing call on the line The incoming call was prioritized and select ed in accordance with the Automatic line selection for incoming calls option Fast blinking The line is on Hold Blinking Call forwarding is activated R Illuminated The line is busy ...

Page 24: ...ering the text all available characters for this key are dis played After a short while the character in focus is displayed in the input field Character overview depends on the current language setting To speed up the input you can confirm your entry by pressing g on the navigator after you have selected the required character To enter a digit in an alphanumerical input field press the relevant ke...

Page 25: ...rs in lower and upper case and straightforward digit entry You can select further editor functions via the click wheel OK Confirm and terminate the entire input Cancel Cancel your entries without saving Mode Configuration via the key 123 ABC Numerical entry ABC Abc Upper case characters Abc abc Initial character upper case abc 123 Lower case characters Move cursor left to add or delete characters ...

Page 26: ...displays The right area is used for labeling the programmable sensor keys Idle display view and icons The time weekday and date are displayed in the status bar In addition different icons represent different situations and switches Icon Explanation The ring tone is deactivated The Do not disturb function is activated The phone lock is activated A mobile user is logged on to the telephone The micro...

Page 27: ...istence of a context menu that you can open by pressing the i or g buttons on the navigator Æ page 20 The range of functions available is situation specific After a connection is set up you are called or you make call the context menu appears automatically under the current connection for the config ured time e g 20 seconds You can define how long the context menu should be displayed You can deact...

Page 28: ...ion call The pop up menu opens and offers suitable functions for selection with the navigator A pop up window automatically closes as soon as you have performed an action First entry selected when you call up the menu if you have already dialed a phone number Selected entry Only available when config ured to support mobility Redial 1 1234 Ringer off Do not disturb off Mobile logon Cancel call back...

Page 29: ...on Explanation The call is active The call has been disconnected You have placed the call on hold e g consultation hold Your call partner has placed the call on hold The voice connection is secure The voice connection is not secure Detailed descriptions of the various functions can be found in the sections Basic phone functions Æ page 39 and Enhanced phone functions Æ page 76 Smith Michael 3 16 08...

Page 30: ...Example The status icons provide information about the state of the relevant line Icon Explanation Call for the corresponding line Call from a DSS line Call for a line with suppressed ring tone Æ page 128 Hold reminder is activated Æ page 81 The line is currently not available The line is busy Please note the LED displays for the line keys Æ page 23 Overview My phone g Bohr Niels Line 1 Line busy ...

Page 31: ... Select View Own line with active call Hold Clear replace handset View1 Own line with held call Retrieve View Other free line Select View Other line with active call Hold Clear replace handset View Other line with held call Retrieve View Other line busy View 1 The telephony view is displayed as a preview after a period of time set by the service per sonnel ...

Page 32: ... term The cursor jumps to the first entry in the list that matches the character you entered in the search field Personal phonebook You can store up to 100 private contacts in your personal phonebook These are displayed in alphabetical order in the phonebook list How to cre ate contacts is described in Æ page 102 A contacts consists of an entry with a Last name First name and a number Managing con...

Page 33: ...ontact Æ page 102 Deleting a contact Æ page 103 LDAP directory If you have access to an LDAP directory contact the responsible service personnel you can search contacts in a company wide directory A user friendly advanced search function is available for this Searching for a contact Simple search Æ page 105 Quick search Æ page 107 Using a contact Calling a contact Æ page 92 ...

Page 34: ...ED on the O Æ page 19 key lights up To access the menu Press the O key and use the navigator to select and confirm the relevant submenu Voicemail You will find voicemails in the Messages directory Messages Directory The following default entry appears in the list Voice Mail Alternative call Hold down the O key If your system is appropriately configured contact the relevant administra tor you can c...

Page 35: ...amped and logged in consecutive order in the call lists Each call list may contain up to 30 entries Once this limit is reached the oldest entry in the log is deleted Multiple calls from the same number are only listed once The number of call attempts is logged in the Details context menu and additionally in the Missed Calls log in the list display The list contains the phone number as well as the ...

Page 36: ...try specific context menu You can select the following functions for an individual entry Dial Æ page 93 Details Æ page 108 Call attempts with date and time up to ten can be saved Delete Æ page 108 Missed Benz Karlg 10 25 Options g Lessing Ephraim 7 22 Busch Wilhelm 12 11 Time of call Selected new entry with context menu Old entry 11178 2 235689 1 2568900 1 Number of call attempts ...

Page 37: ... menu to make local function settings for your OpenStage and to configure the appearance of your display to your person al requirements Select one of the following menus with the navigator Æ page 20 Date and time Æ page 159 Audio Æ page 163 Configuration e g Æ page 77 or Æ page 98 Phone Æ page 68 Æ page 157 Locality Æ page 159 Security Æ page 132 Network information Æ page 38 Reset Æ page 75 Perso...

Page 38: ... remote maintenance Control function Service personnel have the option to activate and deactivate features of the phone via remote maintenance During maintenance the handset mi crophone loudspeaker and headset are deactivated You are additionally informed on the display that the control function is active Monitoring function In order to detect malfunctioning of a phone for example the service per ...

Page 39: ...lly signaled on the call display If transmitted calling party information name phone number appears on the graphic display Please read carefully the introductory chapter Getting to know your OpenStage phone Æ page 14 before performing any of the steps described here on your phone 1 Closed for secure or open for nonsecure voice communication If you have set a pattern melody or a ringtone file Æ pag...

Page 40: ...displayed The pop up menu opens Select and confirm the option shown The n key lights up or n Press the key shown The key lights up The speakerphone function is activated if nec Set the call volume Suggestions for using speakerphone mode Tell the other party that speakerphone mode is ac tive Adjust the call volume while speakerphone mode is active The ideal distance between the user and the phone i...

Page 41: ...ionally configured a key with the Auto Headset function AICS Zip tone Æ page 69 S Press the Auto Headset sensor key to activate auto matic call answering This key and the headset key illu minate A short acoustic signal is heard on the headset for a call and the connection is established If you want to manually answer calls again deactivate the automatic answering function using the Auto Headset ke...

Page 42: ... the coworker s internal phone number and the function is configured for you in Open Scape Voice A coworker s phone rings Select and confirm the option shown in the idle phone s context menu or Lift the handset or n Press the key shown Select and confirm the option shown j Enter and confirm the relevant phone s internal num ber You are connected to the calling party either via the handset or in sp...

Page 43: ...and the function is con figured for you in OpenScape Voice Select and confirm the option shown in the idle phone s context menu or Lift the handset or n Press the key shown Select and confirm the option shown j Enter and confirm the relevant phone s internal number You are connected to your colleague s held call either via the handset or in speakerphone mode Directed pickup f Directed pickup f ...

Page 44: ...the loudspeaker key when replacing the handset to switch to speakerphone mode n Press the key shown Replace the handset Proceed with your call or Switching from speakerphone mode to the handset Prerequisite You are conducting a call in speaker phone mode Lift the handset n The key shown goes out Make note of the two different processes and ac tivate if necessary your preferred setting Æ page 167 A...

Page 45: ...e n Press the key shown o Press the key shown Speakerphone mode is activated Open listening You can let other people in the room join in on the call Let the other party know that you have turned on the loudspeaker Prerequisite You are conducting a call via the handset Activating n Press the key shown Deactivating n Press the lit key Switching to speakerphone mode n Hold down the lit key and replac...

Page 46: ... in while you consult with someone in your office Prerequisite You are conducting a call Deactivating the microphone p Press the key shown Activating the microphone p Press the lit key Ending a call s Press the key shown or Select and confirm the option shown in the connec tions s context menu or Lit key pressed or In speakerphone mode n Press the lit key Disconnect ...

Page 47: ...e Loudspeaker Beep Loudspeaker in Connection Handset Ringtone Loudspeaker Beep Handset Handset Open listening Beep Handset and loud speaker Beep Handset and loud speaker Headset Ringtone Loudspeaker Beep Headset Headset Open listening Beep Headset and loud speaker Beep Headset and loud speaker Speakerphone mode Beep Loudspeaker Beep Loudspeaker Ringetone off Silent Nothing Nothing in Connection Ha...

Page 48: ...med for call pickup A group call is waiting and is indicated on the display by Pickup Caller for Party Picking up a group call The pop up menu opens Confirm the option shown or Lift the handset only if the appropriate function is set by your administrator or R Press the sensor key programmed with the Call pickup function if configured The speakerphone function is activated Ignoring a group call Se...

Page 49: ...n the pop up menu Select and confirm the option shown The connection is set up If you selected the option Busy When Dialing Æ page 96 you will not be interrupted by an in coming call In this case the caller hears the busy signal Dial Redial 1 S Hawking If you are using a dial plan and Immediate dial ing is set see Æ page 51 dialing is automatical ly performed as soon as the character string en ter...

Page 50: ... pop up menu Confirm the option shown First enter the number First enter the number The loudspeaker or headset key illuminate when you enter the first digit j Enter the station number if nec Use the navigator Æ page 20 to correct entries Confirm or wait until the dial delay expires see Æ page 94 The connection is set up Redial 1 S Hawking Dial If you are using a dial plan and Immediate dial ing is...

Page 51: ...tically dialed as soon as the string en tered matches an entry in the dial plan Activating or deactivating immediate dialing z You can also configure this setting via the Web interface Æ page 176 N Press the key shown Select and confirm the option shown Select and confirm the option shown if nec j Enter and confirm the User password Select and confirm the option shown Select and confirm the option...

Page 52: ...ift the handset of the phone or press the loud speaker key with a hot line immediately or with a warm line after a defined period of time a number specified by service personnel is dialed Examples The phone in the lift immediately dials the reception number The phone at a patient s bed dials the ward number e g after a minute if no other number is dialed ...

Page 53: ...d confirm the option shown The last phone number entered is dialed Redialing from the idle menu Select and confirm from the idle display context menu Æ page 28 The last phone number entered is dialed or Only calls to the primary line are received on multi line phones Æ page 13 Niels Bohr 07 06 am Redial 1 S Hawking Redial 1 S Hawking A secure voice communication is indicated by a closed padlock ic...

Page 54: ... Ending the first call Select and confirm the option shown in the first call s context menu The connection to the second party remains active Consult If you are using a dial plan and Immediate dial ing is set see Æ page 51 dialing is automatical ly performed as soon as the character string en tered matches an entry in the dial plan Disconnect return Disconnect If you want to use the phonebook or a...

Page 55: ...call is disconnected The active call continues Disconnecting the active call Select and confirm the option shown in the active con nection s context menu The active call is disconnected The held call remains on hold and can be managed via the context menu Alternate It does not matter which context menu is open when alternating The Alternate function ap pears in both menus active and passive connec...

Page 56: ...age 69 S Press the Hold key The key lights up The consultation or second call and the first call are put on hold Retrieving the first call b Switch to the first call R Press the illuminated Hold key You are connected with the other party The consultation or second call continues on hold Retrieving the second call d Switch to the held consultation or second call R Press the illuminated Hold key You...

Page 57: ... up or n Replace the handset or if you are in speakerphone mode press the loudspeaker key The other two parties are now connected to one another Allowing call joining z You can also configure this setting via the Web interface Æ page 176 N Press the key shown Select and confirm the option shown Select and confirm the option shown if nec j Enter and confirm the User password Select and confirm the ...

Page 58: ...cated on the graphic display when the phone is idle Forwarded calls can be logged in a call list see Æ page 35 There are three Destination options in the Edit call for warding menu These destination options are assigned to the forwarding types All calls off on Destination Busy off on Destination No reply off on Destination One phone number may already be assigned to each destination The Destinatio...

Page 59: ...ars Select the destination option for one of the following forwarding types All calls Busy No reply Confirm the destination selected Select and confirm the option shown in the context menu Select and confirm the option shown j Enter and confirm the destination phone number Define additional destination phone numbers for desti nation 2 to 5 as necessary Select and confirm the option shown Edit call...

Page 60: ...n before call forwarding on no reply You can define how often the phone should ring before the No reply form of call forwarding activates z You can also configure this setting via the Web interface Æ page 176 Prerequisite The phone is idle r Press the key shown The pop up menu opens Select and confirm the option shown An overview of call forwarding settings appears Select and confirm the option sh...

Page 61: ...grammed Æ page 60 r Press the key shown The pop up menu opens Select and confirm the option shown An overview of call forwarding settings appears Select and confirm the option shown or Select and confirm the option shown or Select and confirm the option shown Select and confirm On or Off in the context menu Select and confirm the option shown Edit call forwarding All calls Busy No reply On Save Ex...

Page 62: ...9 r Press the key shown The pop up menu opens Select and confirm the option shown The r key lights up Call forwarding is activated If the phone is idle the call forwarding icon K appears on the graphic display with the destination phone num ber Deactivating call forwarding for all calls r Press the lit key The pop up menu opens The pop up menu disappears after around five seconds and the r key goe...

Page 63: ... create a call forwarding chain consisting of sev eral telephones where the last member of the chain is your phone A popup window opens on your phone s screen with the following information Who is calling Who forwarded first or last The reason for the forwarding is displayed by an icon You can set whether the station that forwarded first or last is displayed see Æ page 79 ...

Page 64: ...ting callback requests You can delete scheduled callback requests if you no longer need to return a call for example at the end of the working day Prerequisite At least one callback was requested Select and confirm the option shown in the idle display Æ page 28 context menu Confirm in the pop up menu All callback requests are deleted This option must be activated by your administra tor On multi li...

Page 65: ...pop up menu opens Accepting a callback Select and confirm the option shown Rejecting a callback Select and confirm the option shown The callback request is deleted The caller hears the busy signal The caller s phone number is added to the missed calls list Forwarding a callback Select and confirm the option shown j Enter and confirm the phone number Accept Reject Deflect ...

Page 66: ...lect and confirm the option shown if nec j Enter and confirm the User password Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown or Select and confirm the option shown Select and confirm the option shown in the context menu Select and confirm the option shown User User Configuration Outgoing calls Callback busy Callback no reply Yes Save Ex...

Page 67: ...rmation on the missed call and lets you call back the number directly call lists see also Æ page 35 O Press the key shown Select and confirm the option shown Select and confirm the appropriate list entry The phone number associated with the list entry is dialed If no new calls are listed the call list menu is offered un der Calls Æ page 108 On multi line telephones Æ page 13 only the calls missed ...

Page 68: ...abels for the sensor keys are displayed on the right edge of the display The sensor keys can also be programmed via the web interface Æ page 176 List of available functions 1 Delete not assigned 17 Group pickup 2 Selected dialling 18 Repertory dial 3 Repeat dialling 19 Feature toggle 4 Forward all calls 20 Mobility 5 Forward no reply 21 Directed pickup 6 Forward busy 22 Callback 7 Ringer off 23 Ca...

Page 69: ...eys via the user menu N Press the key shown Select and confirm the option shown Select and confirm the option shown if nec j Enter and confirm the User password Select and confirm the option shown Select and confirm the option shown You are prompted to press the key you wish to program S Press the sensor key you want to program with a func tion The sensor key illuminates continuously If the prompt...

Page 70: ...n should be assigned until the programming prompt is displayed Confirm to begin programming The sensor key illumi nates continuously z You can also configure this setting via the Web interface Æ page 176 Select and confirm the option shown to program the first level for instance Select and confirm the function in the context menu Select and confirm the option shown if you want to change the label ...

Page 71: ...phone num ber You can select and insert special characters in the dial ing sequence Clear call Make consultation Make normal call Pause The pop up menu also offers the following functions Move cursor right and left Copy Paste Mode selection Cancel OK Select and confirm the option shown Setting Save Exit The repertory dial can be up to 40 characters long ...

Page 72: ...option shown to program the first level for instance Select and confirm the function in the context menu Select and confirm to change the key labeling j Enter and confirm the label you want Select and confirm this option to enter a code j Enter and confirm the code for example 96 contact your service personnel Select and confirm the option shown If the prompt is not displayed or a programmed funct...

Page 73: ...s Forward no reply Forward busy Select and confirm the function in the context menu Select and confirm the option shown if you want to change the label on the graphic display j Accept or edit the label and confirm Select and confirm this option to enter the forwarding destination j Enter and confirm the phone number of the forwarding destination Select and confirm the option shown If the prompt is...

Page 74: ...ate call waiting functionality even during a call The perquisite for this is that a second call is permitted Æ page 85 By default a second call is permitted T Press the Call Waiting toggle sensor key The sensor key goes out The second call function is deactivated The call is rejected or forwarded Example 3 Immediate ring This function allows you to switch the preset delay Æ page 125 on and off for...

Page 75: ...m the user password Select and confirm the option shown to switch to the Reset user data menu Select the option shown Select and confirm the option shown in the context menu to delete the content of all sensor keys Select and confirm Reset selected user data The con tents of the sensor keys you configured are deleted Settings User Reset Function key data Yes Reset selected user data Sensor keys wh...

Page 76: ...t Deflecting a call Using call deflection Prerequisite An incoming call is displayed or signaled In the pop up menu Select and confirm the option shown The call is immediately deflected if a destination phone number is programmed Æ page 77 or If you did not set a phone number when programming call deflection a pop up menu appears prompting you to enter a destination phone number for call deflectio...

Page 77: ... confirm the option shown j Enter and confirm the phone number to which the sta tion should be deflected or Deflecting to a DSS number A call can be deflected to a direct station selection DSS subscriber using the DSS key if the key is config ured and the deflect function is activated by your admin istrator Æ page 118 Information only as set by service personnel Yes or No Settings User Configurati...

Page 78: ...hown Select and confirm the option shown Select and confirm the option shown For a description of the settings see the chapter Call forwarding Æ page 58 Configuring call forwarding Select and confirm the option shown For a description of the settings see the chapter Call forwarding Æ page 58 Reject If the rejected caller s phone number is transmit ted it is saved in the call list You can then call...

Page 79: ...rm the option shown Select the option shown Select and confirm the option shown in the Yes No con text menu or Select the option shown Select and confirm the option shown in the Yes No con text menu or Select the option shown Select and confirm Display last Display first Select and confirm the option shown Alerts Visual alerts No Yes Audible alerts No Yes Forwarding station Last Display last Optio...

Page 80: ...connections context menu or R Press the illuminated Hold key The Hold sensor key must be configured Æ page 69 Using line keys On multi line telephones you can use the line keys to place ongoing calls on hold R Press the corresponding trunk key The line key LED starts flickering The call is now on hold Retrieving a held call T Press the corresponding trunk key The line key LED lights up The call is...

Page 81: ...nd confirm the User password Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown in the context menu Select and confirm the option shown Setting the hold reminder time Use the Hold reminder function to set the length of the timeout before an automatic reminder is issued about a held call The minimum value i...

Page 82: ...on hold by another party providing this option is active z You can also configure this setting via the Web interface Æ page 176 N Press the key shown Select and confirm the option shown Select and confirm the option shown if nec j Enter and confirm the User password Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown Select and confirm the op...

Page 83: ...can still toggle between an initial and second call or put on hold and retrieve second and first call succes sively Æ page 56 or initiate a conference Consultation call from second call If the second call is your active call you can initiate a consultation call from it From a consultation call in the second call you can initiate a conference toggle between the second call and a consultation call p...

Page 84: ... be rejected with the busy signal If you have disconnected the first call the ignored sec ond call rings like a normal call Rejecting a second call Prerequisite You are conducting a call and call waiting is allowed Æ page 85 In the pop up menu Select and confirm the option shown The second call is rejected The caller hears the busy signal The caller s phone number is added to the missed calls list...

Page 85: ...phone mode press the loudspeaker key The other two parties are now connected to one another Allowing call waiting Prerequisite The option was programmed by your ad ministrator z You can also configure this setting via the Web interface Æ page 176 N Press the key shown Select and confirm the option shown Select and confirm the option shown if nec j Enter and confirm the User password Select and con...

Page 86: ...or pickup call by hanging up z You can also configure this setting via the Web interface Æ page 176 N Press the key shown Select and confirm the option shown Select and confirm the option shown if nec j User passwordEnter and confirm the Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown in the context men...

Page 87: ...ransfer and Transfer on ring were allowed Æ page 88 Select and confirm the option shown in the connec tions s context menu The call is placed on hold j Enter the phone number of the party to whom you want to transfer the call Confirm the option shown If the party answers Announce the call you want to transfer Select and confirm the option shown in the connec tions s context menu If the party does ...

Page 88: ...ess the key shown Select and confirm the option shown Select and confirm the option shown if nec j Enter and confirm the User password Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown in the context menu Select and confirm the option shown Settings User Configuration Connected calls Allow call transfer Y...

Page 89: ...eb interface Æ page 176 N Press the key shown Select and confirm the option shown Select and confirm the option shown if nec j Enter and confirm the User password Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown in the context menu Select and confirm the option shown Settings User Configuration Outgoing ...

Page 90: ...d Information on the operation of the configured CTI ap plication can be found in the corresponding user guide z You can also configure this setting via the Web interface Æ page 176 Prerequisite The option was programmed by your ad ministrator N Press the key shown Select and confirm the option shown Select and confirm the option shown if nec j Enter and confirm the User password Select and confir...

Page 91: ...strator z You can also configure this setting via the Web interface Æ page 176 N Press the key shown Select and confirm the option shown Select and confirm the option shown if nec j Enter and confirm the User password Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown Se...

Page 92: ...age 69 R Press the programmed DDS key Dialing is initiated Dialing from the local phonebook N Press the key shown Confirm the option shown or S Press the configured sensor key Personal for the local phonebook Æ page 69 Select and confirm the entry you want The phone num ber is dialed Extensive information on the local phonebook and on searching for stations can be found from Æ page 102 Dialing fro...

Page 93: ...directory Missed Dialed Received Forwarded O Press the key shown Select and confirm the option shown Select and confirm the required call list Select and confirm the entry you want The phone num ber associated with the list entry is dialed For a detailed description of the call lists see Æ page 35 Calls Dialed Niels Bohr 07 06am ...

Page 94: ...r was entered when the phone was idle or if it was entered for a consultation call when the handset was off hook n Press the key shown This only works if the phone number was entered when the phone was idle and the loudspeaker key was not lit or if the phone num ber was entered for a consultation call and the loud speaker key was not lit If an emergency number is preset by your admin istrator the ...

Page 95: ... when dialing with the handset on hook N Press the key shown Select and confirm the option shown Select and confirm the option shown if nec j Enter and confirm the User password Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown j Specify a value and confirm your entry Select and confirm the option shown The setting does not affect automatic...

Page 96: ...s the key shown Select and confirm the option shown Select and confirm the option shown if nec j Enter and confirm the User password Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown in the context menu Select and confirm the option shown Settings User Configuration Outgoing calls Busy when dialling Yes S...

Page 97: ...t and confirm the option shown in the context menu You are now involved in a one to one call with the remaining call party or You can initiate a conference by calling the Con ference function in the context menu of either the active or held call Conference User Disconnect If you already are involved in a secure connection with a party when you initiate a consultation call the original party is pla...

Page 98: ...s in the con text menu Both connections are cleared down the conference is cleared down Allowing a local conference This option allows or blocks the Conference function z You can also configure this setting via the Web interface Æ page 176 N Press the key shown Select and confirm the option shown Select and confirm the option shown if nec j Enter and confirm the User password Select and confirm th...

Page 99: ...via the Web interface Æ page 176 N Press the key shown Select and confirm the option shown Select and confirm the option shown if nec j Enter and confirm the User password Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown in the context menu Select and confirm the option shown Settings User Configuration ...

Page 100: ... Conducting a consultation call Select and confirm the option shown in the Confer ence context menu If the party answers you can toggle between the party and the conference connect the consultation call to another called party end the consultation call and return to the confer ence add the consultation call party to the conference Adding a party Prerequisite You are conducting a consultation call ...

Page 101: ... for in stance The other call partners remain connected or Exit Conf If using the centralized conference option the Conference row contains a closed padlock icon for a secure voice connection and an open pad lock icon for a nonsecure voice connection Æ page 39 The display depends on whether the conference server supports secure voice communication The appropriate display is set by the conference s...

Page 102: ...rm to open the local phonebook Select the option shown Confirm the option shown in the context menu j Fill in the three fields Last name First name Number accordingly Select and confirm to save the phonebook entry Editing a contact You can also edit contacts via the web interface Æ page 176 N Press the key shown Confirm to open the local phonebook Select the required entry Select and confirm the o...

Page 103: ... local phonebook Select the required entry Select and confirm the option shown in the context menu Then confirm the Delete or cancel the process Deleting all contacts You can also delete the contacts via the web interfaceÆ page 176 N Press the key shown Confirm to open the local phonebook Is displayed Select and confirm the option shown in the context menu Save Exit Personal Niels Bohr Delete Pers...

Page 104: ...k The name first found in which the first letter is K is dis played If you are looking for a name that begins with Kr also enter the second letter in the search field The first name with the initial letters Kr is displayed You can also browse the phonebook with the navigator until you reach the required station Æ page 20 Personal Options J L 5 Abc K Kirsch Erika K p q s 7 ß abc r Kramer Elisabeth ...

Page 105: ...tment name Finding an LDAP entry N Press the key shown Select and confirm to open the company wide Phone book Corporate Select and confirm the option shown in the Options context menu Select and confirm the required search field for example Last name j Enter a search text If you for example only enter the first letter of the last name all entries with this initial let ter are displayed Select and ...

Page 106: ...ct and confirm the option shown in the Options context menu You can now enter the search criteria for the search Defining a qualifier before a search Prior to a search you can select which qualifiers should also appear in the output list in the Options context menu Select and confirm the option shown You may choose between the following criteria No qualifier Job function Address 1 Email Business 1...

Page 107: ...sed to switch between letters and numbers The h key is used to delete indi vidual characters When entering extended characters you can control the search individually For the selection of extended char acters firstly press the key Rule list Corporate Options j l 5 abc k Kirsch Erika Character Description Searches for the exact string before the extended character You can enter first and last name ...

Page 108: ...hrough the list Select the list entry Displaying details Select and confirm the option shown in the context menu For display and information shown Deleting an entry Select and confirm the option shown in the context menu The entry is deleted Deleting all entries O Press the key shown Select and confirm the option shown For instance select and confirm the list of dialed num bers Select the option s...

Page 109: ...llowing sec tions for a detailed description of the individual compo nents Introduction to multi line phones Æ page 13 Lines and line keys Æ page 22 Multi line telephony interface Æ page 30 Individual settings Æ page 124 Incoming calls Depending on your individual settings you will be noti fied of incoming calls Æ page 165 Accepting calls for the primary line In this case the telephone behaves in ...

Page 110: ...iority Manual trunk seizure or n or o Lift the handset or press the speakerphone mode or headset key S Press the required trunk key or h Press the key shown to open the Overview tab Æ page 30 Select and confirm the required line e g line 2 The se lected line is displayed on the screen j Enter the phone number or use redial for example The connection is set up Accept If you have seized a secondary ...

Page 111: ...or n or o Lift the handset or press the speakerphone mode or headset key S Press the required line key Æ page 110 In the pop up menu Confirm the option shown The connection is set up Forwarding calls on primary line The call forwarding can only be activated for the primary line Which call forwards are possible how they are con figured and activated can be found from Æ page 58 Call forwarding infor...

Page 112: ...sferring a call Æ page 86 Conference Æ page 97 Functions available exclusively for the primary line Call lists Æ page 35 Voicemail Æ page 34 Call forwarding Æ page 58 Do not disturb Æ page 130 Making and receiving calls with multiple lines Accepting a waiting call Prerequisite You are conducting a call At the same time a call is incoming on another line Call on line 1 T Press the line key for line...

Page 113: ...onnected On phones connected to the line a user can press the relevant line key and accept the held call During a consultation call or after accepting a waiting call the hold function cannot be used All multi line users that share the line on which the call is being held Æ page 22 can now pick up the held call To prevent other users from an swering the held call you must place the call on Consulta...

Page 114: ...umber The phone at a patient s bed dials the ward number e g after a minute if no other number is dialed Entering a number for the hot and warm line function Specify which number should be dialed when the hot or warm line function is activated z You can also configure this setting via the Web interface Æ page 176 N Press the key shown Select and confirm the option shown Select and confirm the opti...

Page 115: ...The key of secondary line illuminates it is busy You want to join in the call R Press the lit key A conference is established You are connected to the parties on the secondary line The key continues to illuminates and the conference is shown on the display You can now Put the secondary line on hold Leave the conference on the secondary line Make consultation call Accept a second call Alternate bet...

Page 116: ...elect and confirm the DSS line The key lights up and a connection is established Consultation with the DSS station Prerequisite You are conducting a call and administra tor have configured the DSS key for consultation S Press the relevant DSS key for the consultation The key lights up and a connection is established If the called party answers you can toggle transfer the first call or initiate a c...

Page 117: ...ode or headset key You are connected with the other party Rejecting a call Prerequisite administrator must activate the reject op tion for DSS keys and auto answer must be deactivated Æ page 90 T Press the DSS key The call is routed to your primary line and rings Select and confirm the option shown in the pop up menu The caller hears a busy signal Direct pickup Prerequisite The auto answer functio...

Page 118: ...ey flashes S Press the relevant DSS key The call is deflected to the DSS station If the DSS station does not answer you can pick up the call by pressing the DSS key LED display on DSS keys DSS Key Explanation S Off The line is in idle mode T Flashes You can accept a call for the DSS station via the key The call is routed to your primary line when the call is accept ed R Illuminates The line is bus...

Page 119: ...page 58 For All calls from Executive 1 to Secretary 1 For All calls from Executive 2 to Secretary 2 Forward on Busy and forward on No reply from Secretary 1 to Secretary 2 Forward on Busy and forward on No reply from Secretary 2 to Secretary 1 Allow call waiting should be activated on the secretaries phones Æ page 85 This function can optionally be activated and deactivated us ing a key if a key h...

Page 120: ...y flashes rapidly Early call pickup by Executive 1 An incoming call for Executive 1 rings on Secretary 1 The Secretary 1 direct station selection key on the Executive 1 phone flashes The Secretary 1 has not yet answered the call Before the call is forwarded to Secretary 2 Executive 1 picks up the call early T Press the Secretary 1 direct station selection key on the Executive 1 key to answer the c...

Page 121: ... this can be ac cepted ignored forwarded or rejected Detailed infor mation on this can be found from Æ page 83 If the second call is ignored it is forwarded to Secretary 2 after a certain period of time If the second call was answered it can be forwarded us ing consultation or the direct station selection keys Connecting a call If e g the Secretary 1 answered a call it can forward the call using t...

Page 122: ... is redialed see also Æ page 86 Consultation without connecting S Press the DSS Executive 1 key Executive 1 answers Transferring is not wanted The Secretary 1 takes the call back Select and confirm the option shown in the pop up menu The Secretary 1 is reconnected with the caller Toggle disconnect or conference During a consultation call Secretary 1 can toggle be tween Executive 1 and the caller c...

Page 123: ... view the status of the lines change from the My phone tab to the Overview tab on the phone screen with the h key Further information on the line status can be found on Æ page 30 The executive secretary team can be expanded with line keys by the service personnel These lines keys however have no influence on the behavior of the exec utive secretary configuration Overview Line g Bohr Niels DSS Exec...

Page 124: ...line in the Overview tab Specify here if the selected line should be displayed in the Overview tab z You can also configure this setting via the Web interface Æ page 176 N Press the key shown Select and confirm the option shown Select and confirm the option shown if nec j Enter and confirm the User password Select and confirm the option shown Select and confirm the option shown Select and confirm ...

Page 125: ...nfirm the option shown if nec j Enter and confirm the User password Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown Select and confirm the required line for example line 1 Select and confirm the option shown j Enter and confirm a delay value Select and confirm the option shown You can activate and deactivate the set delay time for all lin...

Page 126: ...option shown Select and confirm the option shown All lines that are displayed in the overview are listed Select and confirm the required line for example line 1 Select one of the following options from the context menu to move an individual line Move up Move down Move to top Move to bottom or Select and confirm the option shown to arrange the lines in the same sequence as the line keys or Select a...

Page 127: ...nel have activated the preview function Preview for a call You are already conducting a call on one line A further call rings on a secondary line S Press the Preview sensor key A popup window opens and you receive information about the caller R Press the Preview sensor key again to hide the pre view or wait until the popup closes itself after a speci fied period of time Permanent preview S Press t...

Page 128: ...tly ac tive microphone and the corresponding line key blinks or Z T The ringer melody set sounds briefly approx 3 seconds via the loudspeaker and the corresponding line key blinks Z T You hear a short notification tone Z T k The telephone rings using the configured call signal the corresponding line key blinks and a pop up menu con taining the available information is displayed The ringer melody i...

Page 129: ...own the key once again to reactivate the ringer The icon disappears You can also switch the function on and off using the op tion in the idle menu Select and confirm the option shown or Deactivating the ring tone via sensor key Prerequisite The Ringer off sensor key must be con figured Æ page 69 S Press the Ringer off sensor key An incoming call is signaled by a single ring tone burst R Press the ...

Page 130: ...y once more to deactivate the Do not disturb function or Enabling Do not disturb via the idle menu Select and confirm the option shown in the idle menu The Do not disturb icon appears in the header or Select and confirm the option shown in the idle menu The Do not disturb icon is deleted On multi line telephones Æ page 13 you can only activate the Do not disturb function for your primary line You ...

Page 131: ...n shown Select and confirm the option shown if nec j Enter and confirm the User password Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown Settings User Configuration Incoming calls Handling Allow DND Yes Save Exit ...

Page 132: ... the option shown if nec j Change and confirm User password Select and confirm the option shown Select and confirm the option shown j Specify a new password at least six characters text en try see Æ page 25 and confirm your entry Select and confirm the option shown j Enter the password again and confirm Select and confirm the option shown The preset password 000000 corresponds to a blank password ...

Page 133: ...ting password j Enter six zeros 000000 to deactivate the password for text input see Æ page 25 and confirm Select and confirm the option shown j Enter six zeros 000000 once again and confirm Select and confirm the option shown Deactivating the password prompt does not ap ply to the web interface Æ page 176 Open Stage Manager or CTI applications that use a password prompt The password 000000 must b...

Page 134: ... a locked phone Sie können die Notrufnum mer auch über die Wähltastatur eingeben Activating the phone lock Hold down the key shown until Phone lock Confirm locking the phone appears Confirm the option shown The phone is locked or N Press the key shown Select and confirm the option shown j Enter and confirm the User password Select and confirm the option shown Select and confirm the option shown Se...

Page 135: ...rd The phone is un locked if the password is correct Unlock phone Emergency numbers and predefined numbers from the dial plan can be dialed from a locked phone If the telephone is locked repdial keys cannot be used This also applies when emergency num bers or predefined numbers from the dial plan are stored on them ...

Page 136: ...ollowing scenarios are possible Logging on and off at the same phone Log on as a mobility user Æ page 137 Log off as a mobility user Æ page 138 Logging on and off at different phones In these cases administrator may have made the fol lowing settings Log on at a remote phone with forced logon when the user is still logged on at that phone Æ page 139 Delayed logon at a remote phone with forced logon...

Page 137: ...ontext menu The Mobility logon dialog appears You are prompted to enter your mobility ID j Enter and confirm mobility ID usually a phone number You are prompted to enter the password j Enter and confirm the user password The following messages appear on the display Logging on mobile user Validating Registering Downloading user data Once logon is complete the Mobility program key LED lights up and ...

Page 138: ...ntext menu Select and confirm the option shown in the idle displayÆ page 29 of the context menu Is displayed You briefly have the option to cancel the logoff otherwise the logoff process is launched In the graphic display the following messages appear Logging off mobile user Uploading user profile Registering Downloading user data After you have logged off the mobility icon is hid den Mobile logof...

Page 139: ...sy Logon via a key If a program key is configured for Mobility S Press the Mobility program key or Logon via the context menu Select and confirm the option shown in the idle displayÆ page 29 context menu You are prompted to enter your mobility ID j Enter and confirm mobility ID usually a phone number You are prompted to enter the password j Enter and confirm the user password The following mobilit...

Page 140: ...9context menu You are prompted to enter your mobility ID j Enter and confirm mobility ID usually a phone number You are prompted to enter the password j Enter and confirm the user password The following mobility messages appear in the display Validating Logging off elsewhere Registering Downloading user data Once logon is complete the Mobility program key LED lights up and the mobility icon appear...

Page 141: ...eys because those linked to LEDs are used to display function status as either on LED on or off LED off The LED indicates the status of the function on the server and can therefore change without any of the pro grammable sensor keys being pressed Example Switching between Line busy and Line free see also Æ page 148 Prerequisite Your administrator configured a program mable sensor key with the func...

Page 142: ... as follows Lift the handset j Enter the code see the table of codes Æ page 156 to transmit the caller information Z You hear a confirmation tone Activating If your administrator activated caller ID transmission for your phone you can deactivate this setting as follows Lift the handset j Enter the code see the table of codes Æ page 156 to suppress the caller ID Z Wait until you hear the confirmati...

Page 143: ... the phone number of the party you want to contact Caller ID transmission is reactivated after this call Temporarily deactivating anonymous calling for the next call If your administrator suppressed caller ID transmission for your phone you can enable this setting for the next call as follows Lift the handset j Enter the code see the table of codes Æ page 156 Z Wait until you hear the confirmation...

Page 144: ... that the party refuses to accept any calls with this number or the call is forwarded to an external phone number Contact your administrator for information on how your OpenScape Voice is configured on site Lift the handset j Enter the code see the table of codes Æ page 156 Various announcements deliver the following informa tion the name of the feature selective call acceptance the current status...

Page 145: ... caller is no tified that the called party rejects calls from this num ber If the caller s number is not in the selection list the call is to you as usual Lift the handset j Enter the code see the table of codes Æ page 156 Various announcements deliver the following informa tion the name of the feature selective call rejection the current status active or inactive the current scope of the selectio...

Page 146: ... number from being transmitted In this case you are not informed that a call was reject ed Lift the handset j Enter the code see the table of codes Æ page 156 Accepting You can also accept calls from parties that activated a data protection feature for example caller ID suppres sion to prevent their phone number from being trans mitted Lift the handset j Enter the code see the table of codes Æ pag...

Page 147: ...lly and managed by your administrator Lift the handset j Enter the code see the table of codes Æ page 156 fol lowed by a number between 0 and 999 for the phone number you want to dial The number is automatically dialed Call tracing You can request automatic tracing of the last received internal call This is particularly suitable for identifying malicious irritating or troublesome calls Lift the ha...

Page 148: ...nes If you want another member of the group to pick up an incoming call you can set your telephone to signal the busy status for your line to the other members of the hunt group Hunt group calls will then no longer be for warded to your telephone This feature can also be configured using the program mable feature toggle key Æ page 141 Making a line busy This prevents this line being used for calls...

Page 149: ... for a free line in the hunt group chain after it reaches this line Activating Lift the handset j Enter the code see the table of codes Æ page 156 Z Wait until you hear the confirmation tone Deactivating Unmark the line as the end of the hunt group chain Lift the handset j Enter the code see the table of codes Æ page 156 Z Wait until you hear the confirmation tone ...

Page 150: ...f up to 30 digits Lift the handset j Enter the code for the edit mode see code table Æ page 156 The edit mode opens and you hear an announcement with the following information Feature name Current status active inactive Number of numbers currently on the serial call list You are prompted to do one of the following Activate deactivate the feature only if numbers are already entered in the list Call...

Page 151: ... the code for the edit mode see code table Æ page 156 The edit mode opens and you hear an announcement with the following information Feature name Current status active inactive Number of numbers currently on the parallel call list You are prompted to do one of the following Activate deactivate the feature only if numbers are already entered in the list Call up the numbers currently entered in the...

Page 152: ...l call via code You can activate deactivate the parallel call without hav ing to change to edit mode Prerequisite You have already entered numbers in the parallel call list Lift the handset j Enter the code to activate or deactivate the parallel call see code table Æ page 156 ...

Page 153: ...g followed by a line number see code table Æ page 156 You receive a confirmation tone The caller hears a wait ing melody Replace the handset Tell your colleague that a call for him is parked and give him the line number Unparking To unpark the call your colleague must proceed as fol lows Lift the handset j Enter the unparking code see code table Æ page 156 He is prompted to enter a line number j E...

Page 154: ... to the call but so that Station B does not notice but so that you can still talk to Station A You can hear and talk to station A You can hear station B but cannot talk to him be cause he cannot hear you Station A and B can hear and speak to each other Lift the handset j Enter the code for active silent monitoring and the des tination number see code table Æ page 156 You are connected to the call ...

Page 155: ...annot hear you You can hear station B but cannot talk to him be cause he cannot hear you Station A and B can hear and speak to each other Lift the handset j Enter the code for active silent monitoring and the des tination number see code table Æ page 156 You are connected to the call and can listen End the silent monitoring unnoticed by replacing the handset Your phone internal station A internal ...

Page 156: ... Æ page 144 List for selective call rejection Æ page 145 Rejecting anonymous calls Æ page 146 Accepting anonymous calls Æ page 146 Using abbreviated dialing Æ page 147 Call tracing Æ page 147 Making a line busy on Æ page 148 Making a line busy off Æ page 148 End of hunt group chain on Æ page 149 End of hunt group chain off Æ page 149 Edit mode for serial call Æ page 150 Edit mode for parallel call...

Page 157: ...setting via the Web interface Æ page 176 N Press the key shown Select and confirm the option shown Select and confirm the option shown if nec j Enter and confirm the User password Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown gh Set and confirm the contrast Confirm the option shown Background lighting Your service personnel can set a ti...

Page 158: ...t for it N Press the key shown Select and confirm the option shown Select and confirm the option shown if nec j Enter and confirm the User password Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown gh Set and confirm the contrast Confirm the option shown Settings User Phone Display Key mod contrast Save Exit ...

Page 159: ...User password Select and confirm the option shown Select and confirm the option shown j Enter and confirm the time Confirm the option shown Setting the date N Press the key shown Select and confirm the option shown Select and confirm the option shown if nec j Enter and confirm the User password Select and confirm the option shown Select and confirm the option shown You must set the date and time m...

Page 160: ...onfirm the option shown Select and confirm the option shown Select and confirm the option shown in the context menu Confirm the option shown Setting the difference between daylight saving and standard time Prerequisite Auto DST is deactivated Æ page 161 Enter the difference to be used for daylight saving time z You can also configure this setting via the Web interface Æ page 176 N Press the key sh...

Page 161: ...pdate is pro vided for information purposes and can only be changed by your service personnel z You can also access this information via the Web inter face Æ page 176 N Press the key shown Select and confirm the option shown Select and confirm the option shown if nec j Enter and confirm the user password Select and confirm the option shown Daylight saving time must be manually set if a No is en te...

Page 162: ...onfirm the time format 12 or 24 hour dis play in the context menu Confirm the option shown Date display format z You can also configure this setting via the Web interface Æ page 176 N Press the key shown Select and confirm the option shown Select and confirm the option shown if nec j Enter and confirm the User password Select and confirm the option shown Select and confirm the option shown Select ...

Page 163: ...ion shown Select and confirm the option shown if nec j Enter and confirm the User password Select and confirm the option shown Select and confirm the option shown Select and confirm the volume you want to adjust for example Handset gh Set and confirm the volume An acoustic sample of the current volume is output via audio feedback when you adjust the volume Confirm the option shown Settings User Au...

Page 164: ...d Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown Select and confirm the room character in the context menu for example Normal z Æ page 178 Confirm the option shown Ringtone If your service personnel has loaded suitable files to the phone you can select a realtone file in mp3 or wav format for the ringer tone If no individual audio files ...

Page 165: ... Web interface Æ page 176 Prerequisite You have chosen the pattern ringtone see Æ page 164 N Press the key shown Select and confirm the option shown Select and confirm the option shown evtl j Enter and confirm the User password Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown Select the required pattern melody 1 between 1 and 8 e g 4 You w...

Page 166: ...rm the option shown Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown Select your desired Ringer tone sequence between 1 and 3 e g 2 You immediately hear the set Ringer mel ody with the chosen Ringer tone sequence Confirm the selected setting Select the option shown and confirm twice Settings User Audio S...

Page 167: ...e 176 N Press the key shown Select and confirm the option shown Select and confirm the option shown if nec j Enter and confirm the User password Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown Select and confirm the setting you want in the context menu Standard mode or US mode Confirm the option shown Settings User Audio Settings Open lis...

Page 168: ...wn Confirm the option shown if nec j Enter and confirm the user password Select and confirm the option shown Select and confirm the option shown Select the option shown From the following setting1 select and confirm the op tion shown in the context menu Verkabelter Kopfhörer Schnurloser Kopfhörer Konferenzgerät Select and confirm the option shown Settings User Audio Settings Kopfhöreranschluss Ver...

Page 169: ...p is the prefer ence set by your administrator z You can also configure this setting via the Web interface Æ page 176 N Press the key shown Select and confirm the option shown Select and confirm the option shown if nec j Enter and confirm the User password Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown...

Page 170: ...Press the key shown Select and confirm the option shown Select and confirm the option shown if nec j Enter and confirm the User password Select and confirm the option shown Select and confirm the option shown Select and confirm the language 1 in the context menu Confirm the option shown Settings User Locality Speech Deutsch 1 The phone displays the current setting Save Exit ...

Page 171: ... Brasileiro 4 Català 5 6 Dansk 7 Deutsch 8 English 9 English US 10 Español 11 Français 12 Hrvatski 13 Italiano 14 Latviešu Valoda 15 Lietuvių Kalba 16 Magyar 17 Nederlands 18 Norsk 19 Polski 20 Português 21 Românã 22 Slovencina 23 Slovenski Jezik 24 Srpski Jezik 25 Suomi 26 Svenska 27 28 Türkçe 29 30 31 32 33 34 35 Ceština Русски ...

Page 172: ...own Select and confirm the country 1 in the context menu Confirm the option shown You may choose from the following countries Settings User Locality Country Germany 1 The phone displays the current setting Save Exit 1 Argentina 20 Luxembourg 2 Australia 21 Mexico 3 Austria 22 Netherlands 4 Belgium 23 New Zealand 5 Brazil 24 Norway 6 Canada 25 Poland 7 China 26 Portugal 8 Chile 27 Russian Federatio...

Page 173: ...n if nec j Enter and confirm the User password Select and confirm the option shown Select and confirm the option shown Activating deactivating automatic menu display Select and confirm the option shown In the context menu select and confirm to activate au tomatic menu display Select and confirm the option shown Setting the display time Select and confirm the option shown In the context menu select...

Page 174: ...ct and confirm for the following overview IP Address Displays the IP address or name which was assigned to the phone WBM URL HTTP address of the Web interface This address is specified in the Internet browser and is used to call the Web interface of the phone in the browser DNS domain The administrator can also assign the phone to the IP address of a DNS domain for example http my openStage phone ...

Page 175: ... lists All entries are deleted Programmable keys All personalized programming is deleted see also Æ page 75 Important All data is reset without a warning tone Initiating the reset N Press the key shown Select and confirm the option shown Confirm the option shown if nec j Enter and confirm the user password Select and confirm the option shown Select and confirm Reset all user data The user data is ...

Page 176: ...nistrator Pages This area lets you configure settings for administering your phone and the network environment Access to the Administrator Pages is protected by the admin password For more information contact your administrator or refer to the administration manual For more information on the IP address the Web interface address and how to connect the telephone to the network refer to the sec tion...

Page 177: ...2 Click a menu entry to open the corresponding form 3 Make the desired changes 4 Click the corresponding button to save or discard your changes Button functions Login Log on to the phone after you have entered the user password Submit Apply changes Reset Reset original values Refresh Update the values Logout Log off the phone User menu User login Phone information User selection Highlighted entry ...

Page 178: ...guration Outgoing calls Autodial delay seconds V Æ page 94 Allow callback busy V Æ page 66 Allow callback no reply V Æ page 66 Allow busy when dialling V Æ page 96 Allow transfer on ring V Æ page 89 Allow immediate dialling V Æ page 51 Incoming calls Deflecting Allow deflection V Æ page 77 Default deflect destination V Æ page 77 Deflect to DSS V Æ page 77 Forwarding Settings Forwarding Favourites ...

Page 179: ... reminder V Æ page 81 Hold reminder delay minutes V Æ page 81 Allow music on hold V Æ page 82 Allow conferences V Æ page 98 Allow secure call alert V Æ page 169 Toggle associate V Æ page 86 Context menu Auto Show menu V Æ page 173 Auto hide time sec V Æ page 173 Keyset Lines Ring delay seconds V Æ page 125 Allow in overview V Æ page 124 Address 1 Primary line 1 Ring on off 1 Selection order 1 Hot ...

Page 180: ... Module 1 if available such as Program keys Key Module 2 if available such as Program keys Locality Country V Æ page 172 Language V Æ page 170 Date format V Æ page 162 Time format V Æ page 162 Authentication Old password New password V Æ page 132 Confirm password Phone book Contact list V Æ page 102 New contact V Æ page 102 Delete all contacts V Æ page 103 ...

Page 181: ...eys cannot be used This also applies when emergency numbers or predefined numbers from the dial plan are stored on them Check whether you telephone is locked Phone locked appears on the screen To unlock enter the PIN If the phone is locked unlock it The phone does not ring on call Check whether the ringtone is deactivated see icon in the status bar on the display Æ page 26 If it is deactivated act...

Page 182: ...em Labeling By hand Labeling strips are supplied with your OpenStage Key Module 15 Note the function or name in the white field on the strip and insert the strip on your OpenStage Key Module 15 With a computer via the Internet You can find the online labeling tool together with the user interface at http wiki siemens enterprise com index php Key_Labelling_Tool Select the appropriate key labeling t...

Page 183: ... are usually confirmed using the Save exit option or discarded using the Exit no save option You can exit the current menu level using the left key of the navigator Æ page 20 User Date and time Options Save exit Exit no save Time hh mm Æ page 159 Date DD MM YYYY Æ page 159 Daylight saving Yes Æ page 160 Yes No Difference mins mm Æ page 160 Auto DST Yes No Æ page 161 Audio Volumes Options Save exit...

Page 184: ...aracter Normal Æ page 164 Normal Echoing Muffled Open listening Standard mode Æ page 167 Standard mode US mode Headset socket Cordless headset Æ page 168 Wired headset Cordless headset Conference unit Configuration Outgoing calls Options Save exit Exit no save Autodial delay 6 Æ page 94 1 2 3 4 5 6 7 8 9 Callback busy Yes Æ page 66 Yes No Callback no reply Yes Æ page 66 ...

Page 185: ...age 77 Deflect to DSS Yes No 1 Æ page 77 Forwarding Settings Options Save exit Exit no save All calls Off Æ page 59 On Off Destination Destination 1 to Destination 5 Edit favourites Options Save exit Exit no save Destination 1 Destination 2 Destination 3 Destination 4 Destination 5 Busy Off Æ page 59 On Off Destination Destination 1 to Destination 5 Edit favourites Options Save exit Exit no save D...

Page 186: ...ration 16 Alerts Options Save exit Exit no save Visual alerts No Æ page 79 Yes No Audible alerts No Æ page 79 Yes No Forwarding party Display last Æ page 79 Display first Display last Handling Options Save exit Exit no save Allow call waiting Yes Æ page 85 Yes No Allow DND Yes Æ page 131 Yes No Busy when dialling Yes Æ page 96 Yes No CTI Calls Options Save exit Exit no save AutoAnswer Yes Æ page 9...

Page 187: ...l joining Yes Æ page 57 Yes No Allow exit conf Yes Æ page 99 Yes No Allow hold rem Yes Æ page 81 Yes No Hold rem delay 8 Æ page 81 3 4 5 6 7 8 9 10 11 12 13 14 15 Music on hold Yes Æ page 82 Yes No Allow conferences Yes Æ page 98 Yes No Secure call alert Yes Æ page 169 Yes No Toggle associate Yes Æ page 86 Yes No Context menu Automatic display menu Yes Æ page 173 ...

Page 188: ... dest nnnn Æ page 114 Address 1 nnnn Ring on off 1 On Selection order 1 1 Overview Æ page 126 Line up to eight lines Move down Move to bottom Use FPK order Add all lines Save Do not save BLF Busy Lamp Field not forOpenScape Voice Return Phone Display Options Save exit Exit no save Contrast Æ page 157 Key mod contrast Æ page 158 Program keys Press the key to be programmed Options Save exit Exit no ...

Page 189: ...ave Country DE Æ page 172 DE Further countries see Æ page 172 Language Deutsch Æ page 170 Deutsch Further languages see Æ page 171 Date format dd mm yyy Æ page 162 dd mm yyy yyyy mm dd mm dd yyyy Time format 24 hour Æ page 162 24 hour 12 Hour AM PM Security Options Save exit Exit no save User password Æ page 132 Confirm password Network information Options Exit Phone address Æ page 174 Web address...

Page 190: ...Local user menu 190 Reset Options Cancel Cancel Reset all user data Æ page 175 Reset selected user data Æ page 75 Function key data No Æ page 75 Yes No ...

Page 191: ... all calls Forward no reply Forward busy Mute Ringer off Hold Alternate Blind transfer call Transfer call Deflecting Shift Conference Headset Do not disturb Group pickup Repertory dial Feature toggle Mobility Directed pickup Callback Cancel callbacks Consultation Call Waiting toggle Immediate ring PreView Start application Built in fwd Opening the phonebook ...

Page 192: ...am the following functions on the Shifted of the function keys Selected dialling Repeat dialling Alternate Blind transfer call Transfer call Deflecting Conference Repertory dial Release Callback Cancel callbacks Consultation Start application ...

Page 193: ...rking 2 Conference 97 Connection options 15 Consultation 54 Consultation call from second call 83 Context 51 Context menus 27 D Date 159 Dial plan 94 Display icons 26 Display settings contrast 157 Do not disturb 130 DSS call call deflection 118 DSS key consultation 116 indirect pickup 117 reject call 117 During calls multi line 112 E Executive secretary 119 F Forced logoff 140 Forwarding primary l...

Page 194: ... 109 busy override 115 LED display 23 118 Multi line telephone 13 N Navigator 20 Normal dialing 51 O Open listening 45 OpenScape Voice 141 abbreviated dialing two key abbreviated dialing 147 accepting anonymous calls 146 call tracing 147 feature toggle key 141 Functions 141 list for selective calls 144 making anonymous calls 142 parallel call 151 parking 153 reachability 150 rejecting anonymous ca...

Page 195: ...ensor keys immediate ring 74 Sensortaste 68 Serial call 150 Set headset port 168 Settings 157 Shared line 22 Silent monitoring 154 Single line telephone 13 Speakerphone distance 3 Speakerphone mode 40 44 Status icons 26 T Telephone maintenance 181 Telephony interface single line 29 Time 159 Time display format 162 Toggle Connect 55 Troubleshooting 181 Trunk keys 22 U User interface 14 User support...

Page 196: ...ribed or which may change as a result of further development of the products An obligation to provide the respective char acteristics shall only exist if expressly agreed in the terms of contract Availability and technical specifications are subject to change without notice OpenScape OpenStage and HiPath are registered trade marks of Siemens Enterprise Communications GmbH Co KG All other company b...

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