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Operating the Answering Machine

50

Note:

In A.M. mode, the machine will automatically switch to fax reception if it

detects six seconds of silence after answering a call. For this reason, if a
caller pauses for this length of time while leaving a message, they will be cut
off.

Number of rings in A.M. mode (Toll Saver function)

The number of rings on which the machine answers incoming calls in A.M.
mode depends on whether the Toll Saver function is turned on, and if it is on,
whether you have messages.

♦

The Toll Saver function is initially turned on.

ON

OFF

No received messages

4 Rings

Received messages

2 Rings

Toll Saver

Toll Saver

NOTHING

Hello!

Hi!

Hi!

Ring

Ring

Ring

Ring

Ring

Ring

Ring

Ring

Ring

Ring

(Answer according to
NUMBER OF RINGS setting)

To adjust the NUMBER
OF RINGS setting, see
page 89.

To turn off the Toll Saver
function, see page 60.

all.book Page 50 Tuesday, March 29, 2005 9:08 AM

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Summary of Contents for UX-BS60

Page 1: ...RE OUR REPAIR CENTRE WILL ASK YOU TO PUT YOUR SHARP FACSIMILE IN THIS BOX THANK YOU FOR YOUR ASSISTANCE FACSIMILE OPERATION MANUAL MODEL UX BS60 1 Installation 2 SMS Text Messaging 3 Using the Answering Machine 4 Sending Faxes 5 Receiving Faxes 6 Making Copies 7 Special Functions 8 Printing Lists 9 Maintenance 10 Troubleshooting ...

Page 2: ...een or green and yellow The wire which is coloured BLUE must be connected to the terminal which is marked with the letter N or coloured black The wire which is coloured BROWN must be connected to the terminal which is marked with the letter L or coloured red This apparatus must be protected by a 13A fuse in the mains plug or distribution board WARNING THIS APPARATUS MUST BE EARTHED This equipment ...

Page 3: ...ize sheets at room temperature maximum stack height should not be higher than the line on the tray Recording system Thermal inkjet Print resolution 600 600 dpi Effective printing width 203 mm max Memory size 448 KB approx 24 average pages with ECM turned off 20 minutes of voice messages including OGMs Modem speed 14 400 bps with auto fallback to lower speeds Transmission time Approx 6 seconds only...

Page 4: ...140 to 600 mm Effective scanning width 210 mm max Scanning Resolution Horizontal 8 lines mm Vertical Standard 3 85 lines mm Fine Halftone 7 7 lines mm Super fine 15 4 lines mm Halftone grayscale 64 levels Contrast control Automatic Dark selectable Copy function Single Multi Sort 99 copies page Display 16 digit LCD display 2 lines Power requirements 230 V AC 50 Hz Power consumption Standby 5 6 W Ma...

Page 5: ...sement or near a swimming pool Take care not to spill any liquids on the machine Unplug the machine from the power outlet and telephone socket and consult a qualified service representative if any of the following situations occur Liquid has been spilled into the machine or the machine has been exposed to rain or water The machine produces odors smoke or unusual noises The power cord is frayed or ...

Page 6: ...en installing or modifying telephone lines Avoid using a telephone other than a cordless type during an electrical storm There may be a remote risk of electric shock from lightning Do not use a telephone to report a gas leak in the vicinity of the leak The power outlet must be installed near the equipment and must be easily accessible ...

Page 7: ...Mode 29 Flash Select Setting for PBX 30 Volume Adjustment 31 2 SMS Text Messaging 35 Sending an SMS Message 36 Receiving SMS Messages 41 Viewing the Outbox 43 Printing or Deleting all Messages 45 SMS Settings 46 3 Using the Answering Machine 48 Recording an Outgoing Message 48 Operating the Answering Machine 49 Optional Answering Machine Settings 53 Transfer Function 55 Override Ringing 58 Remote ...

Page 8: ...de 90 Optional Reception Settings 93 Substitute Reception to Memory 95 6 Making Copies 96 7 Special Functions 99 Caller ID Requires Subscription to Service 99 Blocking Reception of Unwanted Faxes 104 Polling Requesting a Fax Transmission 105 PBX operations 106 8 Printing Lists 107 9 Maintenance 111 Cleaning the Machine 111 Improving Print Quality 114 10 Troubleshooting 119 Problems and Solutions 1...

Page 9: ...o help you operate the machine R key If you are on a Flash type PBX use this key to dial out first press the R key and then dial the number page 72 RESOLUTION RECEPTION key When a document is in the feeder press this key to adjust the resolution for faxing or copying page 70 At any other time press this key to select the reception mode the selected reception mode will appear in the display page 29...

Page 10: ...from the operator of the other machine page 105 SMS key Press this key to send an SMS message check received SMS messages and access SMS settings page 35 DIGITAL SPEAKERPHONE key Press this key to talk with the other party through the speakerphone during a call speak facing the operation panel at a distance of about 50 cm to 1m This key can also be used to listen to the line and fax tones through ...

Page 11: ...AX This appears when the reception mode is set to A M the answering system is turned on Note Both the TEL and FAX icons appear when the reception mode is set to TEL FAX The envelope icon appears while an SMS message is being received The exclamation point icon appears when the inbox is full When checking the messages in your outbox this appears if the message being viewed was not sent successfully...

Page 12: ...Checklist If any are missing contact your dealer or retailer Before setting up make sure you have all of the following items Operation manual Handset Handset cord Telephone line cord Print cartridge Paper tray Paper tray extension ...

Page 13: ...out condensation If the machine is moved from a cold to a warm place it is possible that condensation may form on the scanning glass preventing proper scanning of documents for transmission To remove the condensation turn on the power and wait approximately two hours before using the machine Removing the packing tape 1 Open the operation panel 2 Open the print compartment cover Keep the area aroun...

Page 14: ...ord are identical so they will go into either socket Make sure the handset cord goes into the socket marked with a handset symbol on the side of the machine Use the handset to make ordinary phone calls or to transmit and receive faxes manually 3 Remove the tape 4 Close the print compartment cover and then the operation panel ...

Page 15: ... tray extension Click Note The paper tray extension has a top side and a bottom side If the tabs do not go into the holes turn the support over Insert horizontally and rotate up Caution Do not pull out the black plastic strip shown below If the strip is pulled out paper will not feed correctly ...

Page 16: ...ges are even 2 Insert the stack of paper into the tray PRINT SIDE UP If paper remains in the tray take it out and combine it into a single stack with the new paper Be sure to load the paper so that printing takes place on the print side of the paper Printing on the reverse side may result in poor print quality GENTLY LOAD PAPER INTO THE PAPER TRAY DO NOT FORCE IT DOWN INTO THE FEED SLOT Note Do no...

Page 17: ...the equipment and must be easily accessible Note If your area experiences a high incidence of lightning or power surges we recommend that you install surge protectors for the power and telephone lines Surge protectors can be purchased at most telephone specialty stores CHECK CARTRIDGE normally appears in the display the first time you plug in the machine This message appears until you install the ...

Page 18: ...mode ON Approx 200 A4 pages Replacement cartridge SHARP UX C70B Quality mode OFF Approx 600 A4 pages Quality mode ON Approx 400 A4 pages Quality mode is initially turned off To turn on Quality mode see page 21 Caution Do not open the print compartment cover or insert your hand in the machine while it is printing Note Keep print cartridges sealed in their packages until you are ready to install the...

Page 19: ...fect The print cartridge holder moves to the cartridge replacement position 2 Open the operation panel 3 Open the print compartment cover 4 Remove only the tape from the new cartridge Important Make sure you remove all of the tape CAUTION DO NOT touch the gold contact area on the cartridge INK INK Display 29 MAY 12 00 PRESS INK KEY 29 MAY 12 00 REPLACE INK ...

Page 20: ... inside the cartridge holder or pull on the cable that is connected to the cartridge holder 6 Insert the new print cartridge into the cartridge holder 7 Place your index finger on the tab as shown and close the cartridge holder cover with your thumb Make sure the cover clicks into place Gold contact area Note If the print compartment cover is left open for approximately 30 minutes with a cartridge...

Page 21: ...0 Press to make the print cartridge holder return to its home position 11 Press NEW if the cartridge you installed is new Press OLD if the cartridge you installed is old INK Display when NEW is selected Display 29 MAY 12 00 PRESS INK KEY 29 MAY 12 00 REPLACE INK 29 MAY 12 00 1 NEW 2 OLD 29 MAY 12 00 CHANGE CARTRIDGE 29 MAY 12 00 OK PRESS START 29 MAY 12 00 NEW CART OK ...

Page 22: ... right Continue with the following steps to align the print cartridge 13 Press to print an alignment page To enter an alignment value without printing an alignment page press 14 In the alignment page that the machine prints locate the line that comes closest to forming a completely straight line START MEMORY In this example 15 comes closest to forming a straight line Display when NEW is selected A...

Page 23: ...If the tray is empty add paper If there is paper in the tray take it out and then reinsert it When you are finished press START MEMORY Quality mode using more less ink If you prefer a higher quality image when printing faxes and copies turn on Quality mode If you wish to use less ink or speed up ink drying time turn off Quality mode Quality mode is initially turned off 1 Press once and twice 2 Pre...

Page 24: ...g If you prefer a faster printing speed over image quality turn off the setting Important This setting is only effective when Quality mode page 21 is turned on Note This setting only affects the printing speed It does not affect the amount of ink used The high quality fax print setting is initially turned on 1 Press once and twice 2 Press once and 3 times 3 Press once 4 Press to turn on high quali...

Page 25: ...Telephone Line Cord Insert one end of the line cord into the socket on the back of the machine marked TEL LINE Insert the other end into a wall telephone socket TEL SET TEL LINE Be sure to insert the line into the TEL LINE socket Do not insert it into the TEL SET socket ...

Page 26: ...phone to the TEL SET socket on the fax machine 1 Remove the seal covering the TEL SET socket 2 Connect the extension phone line to the TEL SET socket using the appropriate adapter please purchase an adapter separately Eire Insert the extension phone line directly into the TEL SET socket TEL LINE TEL SET ...

Page 27: ...at the top of each fax page you send Before you begin sending faxes enter your name and fax telephone number You also need to set the date and time 1 Press once and 3 times 2 Press once 3 Press once Display Z A REC MEMO DELETE REPEAT SKIP INK RESOLUTION RECEPTION PLAY HOLD R DIGITAL SPEAKERPHONE START MEMORY ENTRY MODE OWN NUMBER SET ENTER TEL FAX ...

Page 28: ...le SHARP 7777 44 2 777 7 To enter two letters in succession that require the same key press after entering the first letter To clear a mistake press To enter a lower case letter continue pressing the key for the letter until the lower case letter appears To enter one of the following symbols press or repeatedly 7 Press 8 Press to return to the date and time display DIGITAL SPEAKERPHONE START MEMOR...

Page 29: ...ve the cursor back to the mistake and then enter the correct number Z A REC MEMO DELETE REPEAT SKIP INK RESOLUTION RECEPTION PLAY HOLD R DIGITAL SPEAKERPHONE START MEMORY The date and time appear in the display and are printed at the top of every page you fax Set the date and time as shown below DATE TIME SET Display ENTRY MODE The currently set date appears example DATE TIME SET DATE 15 08 2005 D...

Page 30: ... four digits Example 2005 7 Enter a two digit number for the hour 00 to 23 and a two digit number for the minute 00 to 59 Example 9 25 8 Press to start the clock 9 Press to return to the date and time display START MEMORY The currently set time appears example DATE TIME SET DATE 05 01 2005 DATE TIME SET TIME 12 19 05 JAN 09 25 PRESS START KEY ANTI JUNK ...

Page 31: ...ly dialled fax If it is a voice call the fax will make a special ringing sound to alert you to answer If it is an automatically dialled fax reception will begin automatically A M mode Select this mode when you go out and want the built in answering machine to answer all calls Voice messages will be recorded and fax messages will be received automatically Note A M mode cannot be selected unless an ...

Page 32: ...to an outside line you must select the appropriate Flash Select setting depending on whether your PBX line is a normal telephone line or a high speed line 1 Press once and 3 times 2 Press once and 5 times 3 Press once 4 Select SHORT TIME if your PBX line is a normal telephone line Select LONG TIME if your PBX line is a high speed line 5 Press to return to the date and time display The display brie...

Page 33: ... and ringer using the up and down arrow keys 1 Press 2 Press or to select the desired volume level Press again to turn off the speaker DIGITAL SPEAKERPHONE DIGITAL SPEAKERPHONE Speaker Z A RESOLUTION RECEPTION PLAY HOLD R DIGITAL SPEAKERPHONE REC MEMO DELETE REPEAT SKIP INK DIGITAL SPEAKERPHONE ...

Page 34: ...ringer will ring once at the selected level 2 If you selected RINGER OFF OK to turn off the ringer press Note When the reception mode is set to TEL the ringer will still ring at LOW if turned off DIGITAL SPEAKERPHONE START MEMORY Ringer Display 29 MAY 12 00 RINGER HIGH 29 MAY 12 00 RINGER MIDDLE 29 MAY 12 00 RINGER LOW 29 MAY 12 00 RINGER OFF OK ...

Page 35: ... once 4 Press to turn on the error beep or to turn off the error beep 5 Press to return to the date and time display The display briefly shows your selection then End beep off The fax machine normally sounds one long beep when transmission reception or copying ends normally for an SMS message the end beep only sounds when a message is received not when a message is sent If you wish to turn off the...

Page 36: ... a beep key tone each time you press a key on the operation panel If you wish to turn off the key tone follow the steps below 1 Press once and 3 times 2 Press once and once 3 Press once 4 Press to turn on the key tone or to turn off the key tone 5 Press to return to the date and time display The display briefly shows your selection then END BEEP 1 YES 2 NO KEY TONE Display OPTION SETTING KEY TONE ...

Page 37: ...te As the British Telecom service requires recognition of your telephone number to provide the SMS service 1470 release number withheld is automatically dialled before the number programmed into the Center Outbox You can still withhold your number for normal telephone or fax calls Have Caller ID service activated on your telephone line Important This machine is designed for use with British Teleco...

Page 38: ... once and twice Note If you have an unread received message the message will appear when you press Read the message first see page 41 and then perform this procedure 2 Press 3 Press 4 Enter the number of the recipient Up to 20 digits can be entered Note that a space cannot be entered Important The number must include the area code To clear a mistake press If a pause is required between any of the ...

Page 39: ... the message you will return to Step 4 To clear a mistake press You can also move the cursor to a mistake and then enter the correct character The new character will replace the mistake If you wish to insert a character between characters press first and then enter the character you wish to insert To enter a lower case letter continue pressing the key for the letter until the lower case letter app...

Page 40: ...ART MEMORY Sending an SMS message using an auto dial number If the number of the recipient has been stored as an auto dial number you can use the auto dial number to send an SMS message The procedure for storing auto dial numbers is explained on page 73 1 Press once and twice Note If you have an unread received message the message will appear when you press Read the message first see page 41 and t...

Page 41: ...e cursor is at the very first character of the message you will return to Step 4 To clear a mistake press You can also move the cursor to a mistake and then enter the correct character The new character will replace the mistake If you wish to insert a character between characters press first and then enter the character you wish to insert To enter a lower case letter continue pressing the key for ...

Page 42: ...ssfully the fax machine will make 3 attempts at 5 minute intervals to resend the message see page 80 and an exclamation point will appear with the message when you view it in the outbox see page 43 No exclamation point will appear if the message was sent successfully START MEMORY If a message is cancelled before being sent If a message is cancelled due to interruption by fax reception or because y...

Page 43: ...ad messages pressing once displays the SMS menu For more information on viewing messages in the inbox see the following procedure The envelope appears while a message is being received 01 JAN 12 00 TEL Viewing messages in the inbox Follow the steps below to view messages in the inbox 1 Press Your most recently received unread message appears in the display If you have no unread messages the displa...

Page 44: ...u have finished reading the message you can do any of the following Reply To reply to the sender press twice The number of the sender appears in the display Continue from Step 5 on page 36 Delete To delete the message press and then Print To print the message press Read other messages To return to the message list press Exit To return to the date and time display press START MEMORY START MEMORY No...

Page 45: ...s When the inbox is full an exclamation point will appear in the date and time display appears when the inbox is full Viewing the Outbox You can view the most recent 10 messages that you have sent in the outbox If a message appears in the outbox with an exclamation point it was not sent successfully and will need to be resent 1 Press once and once 2 Press Your most recently sent message appears in...

Page 46: ...appears in the display or press to print the message 4 If you wish to read or resend a message that appears in the display press The text of the message appears Press or as needed to scroll through the message 5 When you have finished reading the message you can do any of the following Edit resend To resend and edit if needed the message press twice The number of the recipient appears in the displ...

Page 47: ...o print all messages in the inbox or to print all messages in the outbox 4 Press START MEMORY 1 Press once and twice 2 Press 3 Press to delete all messages from the inbox or to delete all messages from the outbox 4 Press START MEMORY Display Deleting all messages Follow these steps to delete all messages from the inbox or outbox Display 1 INBOX 2 OUTBOX ALL PRINT OK 1 INBOX 2 OUTBOX ALL DELETE OK ...

Page 48: ...ervice Normally the settings do not need to be changed SMS Receive function The SMS Receive function allows you to receive SMS messages This function is initially turned on If you wish to refuse reception of all SMS messages you can turn this function off Note Turning off this setting only turns off SMS message reception SMS message transmission is still possible The display briefly shows your sel...

Page 49: ...used to receive SMS messages When your SMS center calls your fax machine to send an SMS message your fax machine checks the caller s number transmitted to your fax machine by Caller ID against this stored number This allows your fax machine to verify that the SMS center is sending a message 1 Press and 2 Press 3 Press 4 Press to enter the outgoing number or to enter the incoming number 5 Enter the...

Page 50: ...s that they can leave a message or send a fax Follow the steps below to record a message Example Hello You ve reached ______ No one is available to take your call right now Please leave a message after the beep or press your facsimile Start key to send a fax Thank you for calling Display To use the answering machine you will first need to record an outgoing message When you go out turn on the answ...

Page 51: ...ine Activating the answering machine To turn on the answering machine so that callers can leave messages press until appears in the display PLAY HOLD RESOLUTION RECEPTION 4 Press and speak into the handset to record a message The outgoing message can be up to 60 seconds long While recording the display will show the time left to record 5 When finished replace the handset or press START MEMORY RESO...

Page 52: ...n The number of rings on which the machine answers incoming calls in A M mode depends on whether the Toll Saver function is turned on and if it is on whether you have messages The Toll Saver function is initially turned on ON OFF No received messages 4 Rings Received messages 2 Rings Toll Saver Toll Saver NOTHING Hello Hi Hi Ring Ring Ring Ring Ring Ring Ring Ring Ring Ring Answer according to NUM...

Page 53: ...ssage plays the date and time of recording will appear briefly in the display If no messages were received NO MESSAGES will appear Repeat To listen to a message a second time press before playback of that message ends To move back to the previous message press within 3 seconds of the beginning of the current message Skip To skip forward to the next message press Note Playback will stop if you rece...

Page 54: ...lf and other users of the machine These will be played back together with incoming messages when the key is pressed PLAY HOLD 1 Press once and once The machine begins beeping 2 Pick up the handset press the machine stops beeping and then speak into the handset 3 When you have finished speaking replace the handset or press REC MEMO START MEMORY Recording phone conversations 2 way recording To recor...

Page 55: ...essage If desired you can change this setting to 15 30 or 60 seconds Display The display briefly shows your selection then FAX mode on A M failure If the memory for recording incoming messages becomes full while you are out the answering machine will no longer be able to record messages The ON A M FAILURE setting is used to choose the response of the machine to incoming calls when this happens YES...

Page 56: ... wait until it answers listen to your messages and then erase them see Remote Operations on page 60 The initial setting is NO If you want to change the setting to YES press the panel keys as follows OGM only mode If needed you can turn off recording of incoming messages In this case your outgoing message will play but callers will not be able to leave a message The machine will still receive faxes...

Page 57: ...nction you must first program the number that you wish the machine to call the transfer number and record the transfer message that plays when you answer the phone at the remote location When you go out and wish to use the transfer function turn it on When you return and no longer wish to use the transfer function turn it off Programming the transfer number To use the Transfer function you must fi...

Page 58: ... the call is a transfer call It can be up to 15 seconds long To record a transfer message follow the steps below The following is an example Hello This is a transfer call for YOUR NAME Enter your remote code number now 1 Press once and twice 2 Press once 3 Lift the handset 4 Press and speak into the handset to record the message The transfer message can be up to 15 seconds long While recording the...

Page 59: ... to erase the message PLAY HOLD DELETE Turning the Transfer function on and off When you go out and wish to use the Transfer function turn it on as follows 1 Press once and once 2 Press once and 3 times 3 Press 4 Press to turn on the Transfer function Press to turn the function off 5 Press to return to the date and time display The display briefly shows your selection then Display A M SETTING TRAN...

Page 60: ...g up if you want to hang up during message playback first enter and to stop playback then enter twice Override Ringing This function allows selected callers using a touch tone telephone to override the answering machine s outgoing message and cause the machine to make a special ringing sound alerting you that they are calling This is useful when you are near the machine but only want to talk with ...

Page 61: ...outgoing message begins they should press the key on their telephone The caller will hear a short beep and the outgoing message will stop 2 The caller should enter the override code and by pressing the appropriate keys on their telephone If an incorrect code is entered the caller will hear four beeps He or she must re enter the correct code within 10 seconds or the line will be disconnected 3 Your...

Page 62: ...n set to 001 at the factory If you wish to use a different number follow these steps Toll Saver When you call the machine to listen to your messages it will answer after two rings if it has received at least one message or after four rings if it has not received any messages This allows you to save money on telephone charges particularly if you are calling long distance If the machine does not ans...

Page 63: ...ote code number and then press You will hear a series of beeps equal to the number of messages recorded or one long beep if four or more messages have been received The machine will then play back the messages beeping once at the end of each message When all messages have been played back you will hear a long beep If no messages have been received you will hear a short beep You can either hang up ...

Page 64: ...ack by pressing and and then press and Erase a message To erase the message you are currently listening to press and before it ends 4 When you have finished listening to your messages you can do any of the following Erase all messages Press and Repeat playback Press and Perform other operations You can enter any of the commands described in the following section Other remote operations Hang up If ...

Page 65: ...ommand from the beginning If you pause for longer than 10 seconds before entering a command or make two errors while entering your remote code number the line will be disconnected This prevents unauthorized people from attempting to guess your remote code number Other remote operations After listening to your messages you can perform any of the following operations by pressing the appropriate keys...

Page 66: ...s silence after you finish speaking you will hear a beep and the new message will be played back 4 Turning the Transfer function on or off To turn Transfer on Press and on the telephone To turn Transfer off Press and on the telephone 9 1 9 2 Changing the transfer telephone number 1 Press and on the telephone 2 After you hear a short beep enter the new telephone number When finished press To insert...

Page 67: ...cording a new transfer message 1 Press and on the telephone 2 When you hear a short beep speak into the telephone to record the new message The time for the transfer message is fixed at 15 seconds After 15 seconds or earlier if the machine detects silence after you finish speaking you will hear a beep and the new message will be played back automatically 9 3 OGM only mode To turn on OGM only mode ...

Page 68: ...heet at a time manual feeding Size 210 x 600 mm Weight 157 g m2 Maximum document size The maximum size and weight of documents that you can load in the document feeder depend on how many sheets you load 140 mm 148 mm Letters or graphics within 4 mm of the top and bottom edges of a document will not be scanned Letters in the shaded area will not be scanned 210 mm 4 mm 4 mm ...

Page 69: ...ize sheets can be placed in the feeder at once The sheets will automatically feed into the machine starting from the bottom sheet If you need to send or copy more than the maximum number of sheets place the additional sheets gently and carefully in the feeder just before the last sheet is scanned Do not try to force them in as this may cause double feeding or jamming If your document consists of s...

Page 70: ...ocument from the feeder Important Do not try to remove a document without opening the operation panel This may damage the feeder mechanism 1 Open the operation panel 2 Remove the document 3 Close the operation panel pressing down firmly on both front corners to make sure it clicks into place If you need to remove a document from the feeder open the operation panel ...

Page 71: ...cuments This setting gives you the fastest and most economical transmission FINE Use FINE for documents containing small letters or fine drawings SUPER FINE Use SUPER FINE for documents containing very small letters or very fine drawings HALF TONE Use HALF TONE for photographs and illustrations The original will be reproduced in 64 shades of gray AUTO Use AUTO for normal documents DARK Use DARK fo...

Page 72: ...ast can be adjusted 2 Press one or more times until the desired resolution and contrast settings appear in the display The first time you move through the list of resolution settings the contrast setting AUTO will appear next to each resolution setting The second time you move through the list the contrast setting DARK will appear RESOLUTION RECEPTION Display 29 MAY 12 00 STANDARD AUTO 29 MAY 12 0...

Page 73: ...r faxing documents to FINE Follow the steps below 1 Press once and 3 times 2 Press once 3 Press once 4 Press to set the default resolution to FINE or to set it to STANDARD 5 Press to return to the date and time display The display briefly shows your selection then Display OPTION SETTING FINE PRIORITY FINE PRIORITY 1 YES 2 NO NUMBER OF RING ...

Page 74: ...r 4 Wait for the connection Depending on the setting of the receiving machine you will either hear a fax tone or the other person will answer RESOLUTION RECEPTION DIGITAL SPEAKERPHONE R or Sending a Fax by Normal Dialling With Normal Dialling you pick up the handset or press and dial by pressing the number keys If a person answers you can talk with them before sending the fax Normal Dialling allow...

Page 75: ...nce If an error occurs the machine will beep three times and print a Transaction Report to inform you of the problem see page 109 Note If the transmission is unsuccessful and DOCUMENT JAMMED appears in the display remove the document as explained on page 128 This may occur if the other fax machine doesn t respond properly when you attempt to send the document DIGITAL SPEAKERPHONE START MEMORY Send...

Page 76: ... be entered in a row If you are on a Flash type PBX and are storing a number for an outside line press press to insert a pause and then enter the fax or voice number When you dial the auto dial number you will automatically dial out without the need to press the key If you are on a PBX that requires dialing a number to dial out and are storing a number for an outside line enter the number press to...

Page 77: ...key press after entering the first letter To enter a lower case letter continue pressing the key for the letter until the lower case letter appears To enter one of the following symbols press or repeatedly 6 Press 7 Return to Step 2 to store another number or press to return to the date and time display To confirm that an auto dial number has been stored correctly print out the Telephone Number Li...

Page 78: ...r appears in the display 3 Press 4 Press for EDIT or for CLEAR If you selected CLEAR go to Step 8 5 If you selected EDIT make the desired changes to the number Press or to move the cursor to the digit or digits you wish to change and then enter the new digit The new digit will replace the old digit If you do not wish to change the number go directly to Step 6 6 Press START MEMORY Display NEW NUMBE...

Page 79: ...ter If you do not wish to change the name go directly to Step 8 8 Press 9 Return to Step 2 to edit or clear another number or press to return to the date and time display START MEMORY Using an auto dial number Once you have stored a fax or phone number you can use it to send a fax or make a phone call To use an auto dial number to send an SMS message see page 38 1 If you are sending a fax load the...

Page 80: ...e will beep three times and print a Transaction Report to inform you of the problem see page 109 If you are making a phone call lift the handset Dialling begins If you lifted the handset before searching for the number press to begin dialling START MEMORY START MEMORY Sending a fax by Direct Keypad Dialling You can also enter a full number with the number keys and then press the key to begin diall...

Page 81: ...a row If you are on a Flash type PBX and are dialing out press press to insert a pause and then enter the number of the receiving machine If you are on a PBX and must dial a number to dial out enter the number press to insert a pause and then enter the number of the receiving machine 3 Check the display If the number of the receiving machine shown is correct press If the number is not correct pres...

Page 82: ... may occur if the other fax machine doesn t respond properly when you attempt to send the document RESOLUTION RECEPTION START MEMORY Redial You can automatically redial the last number dialled on the fax machine This procedure can be used to send a fax or make a phone call Automatic redialling If you use automatic dialling including Direct Keypad Dialling to send a fax and the line is busy the fax...

Page 83: ...the receiving end This function is called Error Correction Mode ECM ECM is effective for both transmissions and receptions and is only effective when the other fax machine has ECM as well When there is considerable noise on the line you may find that transmission with ECM turned on takes longer than normal If you prefer a faster transmission time you can try turning ECM off 1 Press once and 3 time...

Page 84: ...e following methods Press the number keys Press repeatedly to select an auto dial number and then press Press once to select the last number dialled and then press 3 When the other party answers speak facing the operation panel at a distance of about 50 cm to 1m 4 When you are ready to end the call press DIGITAL SPEAKERPHONE START MEMORY START MEMORY DIGITAL SPEAKERPHONE ...

Page 85: ...nce 3 Press once 4 Enter the total number of pages 01 to 99 by pressing the numeric keys Example 5 pages 5 If desired press to set the resolution and or contrast 6 Dial the receiving machine and send the fax If you need to cancel a batch number entry remove the document from the feeder or press If the number of pages actually transmitted does not coincide with the batch number entered the alarm wi...

Page 86: ...o repeat the operation Broadcasting sending a fax to multiple destinations This function allows you to send the same fax to as many as 20 different destinations in just one operation When sending to multiple destinations only auto dial numbers can be used to dial the numbers of the receiving machines 1 Load the document s If desired press to set the resolution and or contrast 2 Press 3 Press or un...

Page 87: ... a communication error code If so send the document to those destinations again START MEMORY Memory transmission You can also send a fax through memory when sending to a single destination This is convenient when sending to destinations where the line is often busy as it saves you from waiting to pick up the original document and frees the feeder for other operations To send a fax through memory l...

Page 88: ...ou want to transmit the pages which have been stored up to that point in memory The remaining pages will be ejected from the feeder After transmission the memory will be cleared and you can transmit the remaining pages You will also need to transmit the page which was being scanned when the memory filled up Press if you want to cancel the entire transmission START MEMORY ...

Page 89: ...o ringing can be changed as explained on the following page If you don t answer within this time your fax will send a fax tone to the other machine to allow the calling party to send a fax manually if they desire Note Only the fax will alert you to voice calls or manually dialled faxes by pseudo ringing An extension phone connected to the same line will not ring after the connection has been estab...

Page 90: ...5 Press to return to the date and time display 15 seconds 30 seconds 60 seconds 120 seconds The display briefly shows your selection then Using A M Mode To select A M mode press until appears in the display RESOLUTION RECEPTION In A M mode your fax machine will automatically receive voice messages and faxes See Chapter 3 for more details RESOLUTION RECEPTION 01 JAN 12 00 Display OPTION SETTING PSE...

Page 91: ...talk to the other party and or receive a fax as explained in Using TEL Mode on page 90 Make sure the operation panel is closed or the paper may jam when received faxes are printed Changing the number of rings If desired you can change the number of rings on which the fax machine answers incoming calls in FAX and TEL FAX mode Any number from 1 to 4 can be selected 1 Press once and 3 times To select...

Page 92: ...ime display Using TEL Mode The display briefly shows your selection then To select TEL mode press until TEL appears in the display RESOLUTION RECEPTION When the reception mode is set to TEL you must answer all calls even faxes by picking up the fax machine s handset or an extension phone connected to the same line 01 JAN 12 00 TEL NUMBER OF RING NUMBER OF RING ENTER 1 4 1 FAX REMOTE ...

Page 93: ...ess before the sender presses their Start key When FAX RECEIVING appears in the display hang up START MEMORY Answering with the fax s handset Important If a document is loaded in the machine s feeder remove it before performing the steps below Fax reception is not possible when a document is in the feeder If FAX RECEIVING does not appear or if you have set the Fax Signal Receive setting to NO pres...

Page 94: ...ceive setting to NO Phone goes dead Beep Answering on an extension phone connected to the same line Important If a document is loaded in the machine s feeder remove it before performing the steps below Fax reception is not possible when a document is in the feeder Putting a call on hold To put the other party on hold during a phone conversation press When this is done they cannot hear you You can ...

Page 95: ...u use a computer fax modem to send documents on the same line you must turn this function off in order to prevent the machine from mistakenly attempting to receive documents from the computer fax modem Follow the steps below to change the setting The display briefly shows your selection then Changing the number for remote fax activation If desired you can use a number other than 5 to activate fax ...

Page 96: ...rinted on a second page In this case the cut off point may occur in the middle of a line Automatic reduction may not be possible if the received document is too large contains too many fine graphics or images or is sent at high resolution In this case the remainder of the document will be printed on a second page 1 Press once and twice 2 Press once 2 Press once and twice 3 Press once 4 Enter the d...

Page 97: ...hen you add paper and press or clear the jam or replace the print cartridge the stored documents will automatically print out If you received documents in memory because the fax ran out of paper be sure to add paper which is the same size as the paper previously used If not the document print out size may not match the size of the printing paper Caution When documents are stored in memory do not t...

Page 98: ...ay Settings are 100 125 135 200 70 88 94 and AUTO automatic adjustment to match the size of the paper The default setting is 100 Example Press twice Number of copies per original Press the number keys to enter a number from 1 to 99 The default setting is 1 Example Press for two copies Sorted copies To sort the copies as shown below under Sorted first set the number of copies per original at least ...

Page 99: ... may not be possible to make a copy of an original if a high resolution setting is used and or the original contains so much detailed content that the memory becomes full before scanning finishes Copy Cut off When making a copy of a document that is longer than the printing paper use the copy cut off setting to select whether the remaining part of the document will be cut off or printed on a secon...

Page 100: ...d It does not affect the amount of ink used The high quality copy setting is initially turned off 1 Press once and twice 2 Press once and 3 times 3 Press once 4 Press to turn on high quality copy or to turn it off 5 Press to return to the date and time display The display briefly shows your selection then 4 Press to set copy cut off to YES the remaining part of the document will not be printed or ...

Page 101: ...u receive a call Important To use this function you must subscribe to a caller identification service from your telephone company Note that your fax may not be compatible with some caller identification services 1 Press once and 3 times 2 Press once and 5 times 3 Press once 4 Press YES to turn on Caller ID To turn off Caller ID press 5 Press to return to the date and time display Display OPTION SE...

Page 102: ...r telephone company Make sure that the telephone company has activated your service This message will also appear instead of Caller ID information if a call comes in while you are recording an OGM or memo or are playing back recorded messages If the call happens to be from your SMS center SMS message reception will not be possible at this time CALLER ID ERROR Noise on the telephone line prevented ...

Page 103: ...elow to view the Caller ID List in the display If desired you can immediately dial a number when it appears 1 Press twice 2 Press or to scroll through the list 3 If you wish to dial one of the numbers in the list scroll through the list until the number appears in the display Fax If you wish to send a fax load the document and then press Dialling and transmission begin Voice call If you wish to ma...

Page 104: ...viously stored number press and go to Step 6 5 Enter the number by pressing the number keys max 20 digits 6 Press to store or clear the number 7 Press to return to the date and time display START MEMORY Priority Call If you have turned on Caller ID you can set the machine to make a special ringing sound when you receive a call from a designated phone number This lets you know immediately who is ca...

Page 105: ...ll as faxes from your specified Anti Junk Number In this case when a voice call or a fax transmission comes in from the number you have specified as a Junk Number your fax will break the connection as soon as it receives the calling phone number from the caller ID service before the second ring To use this function enter the number that you wish to block as explained in Blocking Reception of Unwan...

Page 106: ...max 20 digits 6 Press and then press to return to the date and time display START MEMORY Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from a party that you specify This saves paper by not printing out unwanted junk faxes To use this function follow the steps below to enter the fax number from which you do not wish to receive faxes One fax n...

Page 107: ...se the polling function the other machine must be capable of being polled Before polling make sure the other machine is set up to receive your polling request Your machine is not capable of being polled 1 Dial the fax machine that you wish to poll using one of the following methods Enter the full number using the numeric keys Pick up the handset or press and dial the full number Wait for the fax a...

Page 108: ...one conversation press This puts the other party on hold 2 When you hear the dial tone dial the number of the third party for the enquiry call 3 When you have finished the enquiry call you will be automatically returned to the original caller as soon as the third party hangs up R Transferring calls 1 During the telephone conversation press This puts the other party on hold 2 When you hear the dial...

Page 109: ...ered in the fax machine The lists are described below To print a list follow these steps 1 Press once and twice 2 Press once 3 Press or until the desired list appears in the display 4 Press once 5 Press to print the list START MEMORY Display LISTING MODE TEL LIST TEL LIST PRESS START KEY Example ...

Page 110: ...e top of every page you transmit HEADER PRINT Message List This list shows information about the messages currently recorded in the answering machine including the date and time each messages was recorded the length and the type Caller ID List This list shows information on your 30 most recently received calls and faxes This list is only available if you are using the Caller ID function Help List ...

Page 111: ...s transmitted received NOTE One of the following notes will appear under NOTE in the report to indicate whether the transaction was successful and if not the reason for the failure OK Transmission reception was successful P FAIL A power failure prevented the transaction JAM The printing paper or document jammed preventing the transaction BUSY The fax was not sent because the line was busy COM E X ...

Page 112: ...to the date and time display ALWAYS PRINT A report will be printed after each transmission reception or error ERROR MEMORY A report will be printed after an error or a memory operation SEND ONLY A report will be printed after each transmission ERROR ONLY A report will be printed only when an error occurs NEVER PRINT A report will never be printed The display briefly shows your selection then Displ...

Page 113: ...f transmitted images and copies 1 Open the operation panel 2 Push the green lever at the side of the white roller slightly to the right and then pull it forward and down 3 Pull the left side of the white roller up and then pull the roller to the left and out of the machine Place the roller in a stable position where it will not accidentally fall to the ground 1 2 ...

Page 114: ... If you find it difficult to remove dirt from the scanning glass you can try moistening the cloth with isopropyl alcohol or denatured alcohol Take care that no alcohol gets on the rollers 5 Replace the white roller inserting the right end first When re inserting the roller do not use excessive force to locate the right hand end This may result in damage to the machine 6 Push the green lever up and...

Page 115: ...r will prevent the paper from feeding correctly To clean the roller first remove the paper tray The roller will be visible in the opening in the rear of the machine Hold the roller by pressing down on the white part with your finger and wipe the black part with a clean dry cloth Rotate the roller as needed to wipe the entire surface of the black part If you find it difficult to remove dirt from th...

Page 116: ...nce and twice 3 Press once 4 Press to print an alignment page To enter an alignment value without printing an alignment page press 5 In the alignment page that the machine prints locate the line that comes closest to forming a completely straight line In this example 15 comes closest to forming a straight line Display PRINT SET UP ALIGN CART ALIGN CART 1 PRINT 2 SET After printing the alignment pa...

Page 117: ...RT MEMORY Cleaning the print cartridge nozzles If print quality is still not satisfactory after aligning the print cartridge follow these steps to clean the print cartridge nozzles 1 Press once and twice 2 Press once and once 3 Press once 4 Press The machine prints a test pattern similar to the one shown in the following step START MEMORY CLEAN NOZZLES Display PRINT SET UP CLEAN NOZZLES CLEAN NOZZ...

Page 118: ... running the nozzle test three times the nozzles are clean If the print quality is still not satisfactory after running the test a third time continue with Step 7 7 Press open the operation panel open the print compartment cover and remove and then reinstall the print cartridge see the procedure beginning on page 17 8 Repeat the nozzle test If the lines are still broken wipe the nozzles as explain...

Page 119: ... your fingers 2 Dampen a clean cloth with water and gently wipe the nozzles and the gold coloured area around the nozzles Wipe in one direction only To dissolve dried ink hold the damp cloth against the nozzles for about three seconds Gently blot and wipe dry When finished allow the gold coloured area to dry 3 Dampen another section of clean cloth with water and gently wipe the contacts and the go...

Page 120: ...procedure beginning on page 17 Wipe on the holder with a damp cloth INK 1 About the lithium battery The fax machine uses a lithium battery to retain settings and information programmed in the machine when the power is turned off Battery power is consumed primarily when the power is off With the power kept continuously off the life of the battery is about 5 years If the battery dies have your deale...

Page 121: ...transaction again If the error persists check the following Check the connection The cord from the TEL LINE socket to the wall socket should be no longer than two meters Make sure there are no modem devices sharing the same telephone line Check with the other party to make sure their fax machine is functioning properly Have your telephone line checked for line noise Try connecting the fax machine ...

Page 122: ...e power is on but no transmission takes place Make sure that the receiving machine has paper Make sure that the telephone line cord is plugged into the TEL LINE socket and not the TEL SET socket If the receiving machine is in manual mode with no attendant reception will not be possible Check the display for error messages Pick up the handset and check for a dial tone Dial the receiving machine man...

Page 123: ...ridge may need alignment or cleaning See page 114 The received document is faint Ask the other party to send higher contrast documents The print cartridge may need replacement Make a copy or print a report to check your machine s printing ability Received images are distorted Noise on the telephone line may cause distortion Have the other party try sending the document again Make a copy or print a...

Page 124: ...cal appliance to the outlet to see if it has power The machine does not respond when you press any of its keys If a beep sound is not made when you press the keys unplug the power cord and then plug it in again several seconds later Automatic document feeding does not work for transmission or copying Check the size and weight of the document see Transmittable Documents on page 66 ...

Page 125: ... ID list Check this number against your entered center number and correct the latter if needed To receive SMS messages you must subscribe to a Caller ID service Is the inbox full If so delete one or more messages see page 45 Is the SMS Receive function turned on This function must must turned on to receive SMS messages see page 46 When sending an SMS message OVER 20 DIGITS appears when you enter t...

Page 126: ... message without subcribing to an SMS service If the sender selected an SMS to Voice function you will receive the message by voice If your inbox is full the SMS server will send a voice message after several attempts to send a text message Delete one or more messages from your inbox to allow text messages to be received ...

Page 127: ...r you install or replace the print cartridge see page 19 CHECK CARTRIDGE The print cartridge is missing and must be installed or is not installed correctly DOCUMENT JAMMED The original document is jammed See the following section Clearing Paper Jams Document jams will occur if you load more than 10 pages at once or load documents that are too thick see page 66 The document may also jam if the rece...

Page 128: ...ink remains MEMORY PRINTING The fax is preparing to or printing out a document from memory MESSAGES RCVD XX This indicates that you have received messages in the answering machine XX is the number of messages NO STORED This appears if you attempt to search for an auto dial number when none have been stored OFF HOOK This appears if you forgot to replace the handset after using it to dial and send a...

Page 129: ... been pressed and the fax machine is waiting for you to dial TOTAL PAGE S 01 Number of pages transmitted received or copied UNSENT E0 FE When viewing messages in the outbox this appears if you press after scrolling to a message with an exclamation point next to it E0 indicates that there was no Caller ID service FE indicates that an error occurred during transmission DIGITAL SPEAKERPHONE Audible s...

Page 130: ...irst try pressing If the document doesn t feed out remove it as explained below Important Do not try to remove a jammed document without releasing it as explained below This may damage the feeder mechanism START MEMORY 1 Open the operation panel 2 Gently remove the document Be careful not to tear the document 3 Close the operation panel pressing down firmly to make sure it clicks into place ...

Page 131: ...printing paper Gently pull the jammed paper out of the machine taking care not to tear it After removing the jammed paper press to clear the error message PAPER JAMMED from the display Normal operation cannot be resumed until you press to clear the error message ...

Page 132: ...isplay FAX mode The fax machine automatically answers and receives faxes TEL mode Answer all calls even faxes by picking up the handset To begin fax reception press TEL FAX mode The fax machine automatically answers and receives faxes Voice calls are signalled by a special ringing sound A M mode Select this mode when you go out to receive both voice messages and faxes Storing Auto Dial Numbers 1 P...

Page 133: ...E ECM Error Correction Mode 81 End beep off 33 Error beep off 33 Extension telephone Connecting 24 Using 92 F Fax mode on A M failure 53 FAX reception mode 29 89 Fax Signal Receive 93 Fine resolution priority 71 Flash Select setting 30 H Halftone setting 69 Handset 12 High quality copy setting 98 High quality fax print setting 22 Hold 92 Housing cleaning 113 J Jams clearing 128 K Key tone off 34 L...

Page 134: ... 29 90 TEL FAX mode 29 87 Reception Ratio setting 94 Redialing 80 Remote code number 60 Remote operations 60 Removing original document 68 Resolution 69 Ringer volume 32 S Scanning glass cleaning 111 Sender s name and number entering 25 26 Setup List 108 SMS messaging Inbox 41 Outbox 43 Receiving messages 41 Sending a message 36 40 SMS center numbers 47 SMS Receive setting 46 Speaker volume 31 Spe...

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Page 137: ...r remote code 3 Press 4 After listening to your messages you can either hang up to save them or enter one of the commands on the reverse side REMOTE OPERATION CARD The card below is provided as a quick guide to remote operation Cut it out and carry it with you when you go out Remote Operation Guide ...

Page 138: ...nsfer number 9 0 Tel No Record transfer OGM 9 3 To quickly disconnect OGM ONLY MODE Turn on 1 1 Turn off 1 2 PLAYBACK Play messages 7 Move backward repeat 2 Skip forward 5 Stop 0 Play new messages only 6 first stop playback ERASING MESSAGES Erase single message 3 Erase all messages 3 3 RECORDING A MEMO Start End 0 RECORDING A NEW OGM Start 4 ...

Page 139: ...ch could otherwise arise due to inappropriate waste handling 2 In other Countries outside the EU If you wish to discard this product please contact your local authorities and ask for the correct method of disposal For Switzerland Used electrical or electronic equipment can be returned free of charge to the dealer even if you don t purchase a new product Further collection facilities are listed on ...

Page 140: ...PRINTED IN THAILAND TINSE4448XHTA SHARP ELECTRONICS UK LTD Sharp House Thorp Road Newton Heath Manchester M40 5BE SHARP CORPORATION ...

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