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Sharp MX-M623N, Operation Manual

The Sharp MX-M623N is a high-performance multifunction printer designed for fast and efficient document management. To get the most out of your printer, download the free Installation Manual from manualshive.com and easily set up and optimize your device. Improve productivity and streamline workflows with this reliable and user-friendly machine.

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SCANNER/INTERNET FAX

Contents

ENTERING A FILE NAME

The file name can be directly entered when performing a scan transmission.

Touch the [File Name] key. A text entry screen will appear. Enter the file name and touch the [OK] key. The entered file 
name will appear in (A).

• If the file name is not entered, the settings in the Web page are used.

• For the procedure for entering text, see "

ENTERING TEXT

" (page 1-77) in "1. BEFORE USING THE MACHINE".

USB Mem. Scan

Fax

Internet Fax

PC Scan

Scan

Auto

Auto

Scan:

Send:

Auto

Text

200X200dpi

Special Modes

Colour Mode

File Format

Resolution

Exposure

Original

File Name

Stored to

Mono2

PDF

PDF

Preview

(A)

Summary of Contents for MX-M623N

Page 1: ...ETTINGS About Operation Guide MAKE A COPY PRINT A DOCUMENT SEND A FAX SCAN AN IMAGE SEND AN INTERNET FAX SAVE A JOB AND REUSE IT LATER MAINTAIN THE MACHINE Search based on what you want to do Search based on what you want to do Search using the table of contents Search using the table of contents OPERATION GUIDE ...

Page 2: ...A COPY Conserve Reduce copy mistakes Make a copy of this type of original Make a copy on this type of paper 2010 04 04 Add the date or page numbers Assemble output into a pamphlet Other convenient functions ...

Page 3: ...Conserve Copy on both sides of the paper Copy multiple pages on one side of one sheet of paper Copy on the front and back of a card ...

Page 4: ...Reduce copy mistakes Print one set of copies for proofing Check the number of scanned pages before making copies ...

Page 5: ...his type of original More original pages than can be loaded at once Mixed size originals Bulky original shadows appear at edges Bound original such as a book one page at a time Book or pamphlet make facing page copies ...

Page 6: ...Make a copy on this type of paper Tab Paper Transparency film ...

Page 7: ...Add the date or page numbers 2010 04 04 Add the date Add a stamp 9 10 11 Add the page number ABCDEFG Add text ...

Page 8: ...Assemble output into a pamphlet Create a stapled pamphlet Staple output Create a blank margin for punching Punch holes in output Fold output in half ...

Page 9: ...ged photos Create a large poster Make a mirror image copy Copy onto the centre of the paper Make a negative copy Convenient functions Use two machines simultaneously Give priority to a copy job Check the status of a reserved job Insert covers inserts in copy output Copy a thin original ...

Page 10: ...PRINT A DOCUMENT Conserve Print without a computer Print attractive output Assemble output into a pamphlet Print on this type of paper Add text or an image Other convenient functions ...

Page 11: ...Conserve Print on both sides of the paper Print multiple pages on one side of the paper ...

Page 12: ...Print without a computer FTP Print a file on an FTP Print a file in a USB memory device Print a file in a network folder Print a file stored in the machine ...

Page 13: ...Print attractive output Print matching the size of the paper Adjust the brightness and contrast Bring out faint text and lines Adjust the line widths when printing ...

Page 14: ...Assemble output into a pamphlet Create a stapled pamphlet Staple output Create a blank margin for punching Punch holes in output Print specific pages on the front side of the paper ...

Page 15: ...Print on this type of paper Transparency film Tab Paper Rotate the image 180 degrees Print specific pages on different paper ...

Page 16: ...Add text or an image Add a watermark to print data Overlay an image on the print data Overlay a fixed form on the print data ...

Page 17: ...ror image Security is important Print confidentially Print an encrypted PDF file Functions used for specific purposes Print an invoice copy Create a large poster Convenient functions Give priority to a print job Use two machines simultaneously Store frequently used print settings Store a print job Print and fold the output ...

Page 18: ...SEND A FAX Conserve Send this type of document Preventtransmissionto the wrong destination Send a clear document Save trouble Security is important Other convenient functions ...

Page 19: ...Conserve Send when the rate is lowest Check received data before printing Send two original pages as a single page Relay a transmission through a branch office ...

Page 20: ... document Bulky original shadows appear at edges Bound original such as a book one page at a time More original pages than can be loaded at once Mixed size originals Original printed on both sides ID card or other card ...

Page 21: ...Prevent transmission to the wrong destination Check the destination once more before sending Check the result of transmission Check the log of previous transmissions Stamp scanned original pages ...

Page 22: ...Send a clear document Adjust the exposure Adjust the image quality Specify the size before sending Send without shadows at the edges ...

Page 23: ...end to multiple destinations XXXX 6789 XXXX 9874 XXXX 4567 XXXX 5432 XXXX 9999 View the transmission log XXXX 6 78 9 XXXX 9 87 4 XXXX 4 56 7 XXXX 5 43 2 XXXX 9 99 9 Easily specify an address search number Bound original such as a book one page at a time ...

Page 24: ...s important Check the destination once more before sending Send confidentially Print protected reception data Initiate reception of a document from a sending machine Send a document at the other machine s request ...

Page 25: ...gement functions Forward a received fax to a network address Print a list of addresses Convenient functions Send a thin original Select a transmission destination from a global address book Give priority to a transmission Use an extension phone ...

Page 26: ...AN AN IMAGE SEND AN INTERNET FAX Send a clear image Send this type of document Preventtransmissionto the wrong destination Send a smaller file Save trouble Scan from my computer Other convenient functions ...

Page 27: ...Send a clear image Adjust the contrast or image quality Adjust the resolution before sending Send without shadows at the edges Suppress the background of a transmitted document ...

Page 28: ...document Bulky original shadows appear at edges Bound original such as a book one page at a time More original pages than can be loaded at once Mixed size originals Original printed on both sides Original with background ...

Page 29: ...Prevent transmission to the wrong destination Check the result of transmission Check the log of previous transmissions Stamp scanned original pages ...

Page 30: ...Send a smaller file Send at low resolution Compress a file before sending Reduce an image before sending Send an image in black white Send two original pages as a single page ID or other card ...

Page 31: ... aaa aa aa co bb b b b b b c ccc cc cc co ddd dd dd c eee ee ee co View the transmission log aa a aa a a c bbb bb bb cc c cc c c c ddd dd dd ee e ee e e e Easily specify an address search number Send an Internet fax from a computer Bound original such as a book one page at a time ...

Page 32: ... a network address Print a list of transmission destinations Convenient functions Scan a thin original Select a transmission destination from a global address book Send at a specified time Give priority to a transmission Send in USB memory mode Eliminate blank pages from a transmission ...

Page 33: ...SAVE A JOB AND REUSE IT LATER Search for a file Organize my files Save an important document Print a batch of files ...

Page 34: ...Search for a file abc Search for a file using a keyword Search by checking the contents of files ...

Page 35: ...Organize my files Delete a file Delete all files Periodically delete files Change the folder ...

Page 36: ...MAINTAIN THE MACHINE Clean the machine Replace a toner cartridge Replace the staple cartridge Replace the stamp cartridge Replace the toner collection container Dispose of punch waste ...

Page 37: ...Clean the machine Clean the document glass and automatic document feeder Clean the original feed roller Clean the bypass feed roller ...

Page 38: ... a regular table of contents The following explanation assumes that Adobe Reader 8 0 is being used Some buttons do not appear in the default state 1 2 3 4 5 Return to top page Return to previously displayed page Menu page Table of contents page Body page Search based on what you want to do Search using the table of contents ...

Page 39: ... that was displayed before the current page 5 Adobe Reader Help button Opens Adobe Reader Help 6 Contents button Displays the contents of each chapter For example if the current page is a page in the body of the printer chapter this button shows the contents of the printer chapter 1 2 3 4 5 6 If a button does not appear refer to Adobe Reader Help to display the button Caution when printing If all ...

Page 40: ...detailed explanations of the procedures for using the print function 4 FACSIMILE This chapter provides detailed explanations of the procedures for using the fax function 5 SCANNER INTERNET FAX This chapter provides detailed explanations of the procedures for using the scanner function and the Internet fax function 6 DOCUMENT FILING This chapter provides detailed explanations of the procedures for ...

Page 41: ...vered please contact your dealer or nearest authorised service representative Aside from instances provided for by law SHARP is not responsible for failures occurring during the use of the product or its options or failures due to incorrect operation of the product and its options or other failures or for any damage that occurs due to use of the product Warning Reproduction adaptation or translati...

Page 42: ... 1 TRAY 2 1 31 LOADING PAPER IN PAPER TRAY 3 1 32 CHANGING THE PAPER SIZE IN PAPER TRAY 3 1 33 CHANGING THE PAPER SIZE IN PAPER TRAY 4 1 35 TRAY SETTINGS OF TRAY 5 A4 LARGE CAPACITY TRAY 1 36 LOADING PAPER 1 36 TRAY SETTINGS OF TRAY 5 A3 LARGE CAPACITY TRAY 1 38 LOADING PAPER 1 38 CHANGING THE PAPER SIZE 1 40 LOADING PAPER IN THE BYPASS TRAY 1 42 IMPORTANT POINTS WHEN USING THE BYPASS TRAY 1 43 OR...

Page 43: ... 77 ENTERING TEXT FROM A KEYBOARD 1 79 SOFTWARE SETUP BEFORE INSTALLING THE SOFTWARE 1 80 SETUP IN A WINDOWS ENVIRONMENT 1 81 OPENING THE SOFTWARE SELECTION SCREEN FOR ALL SOFTWARE 1 81 INSTALLING THE PRINTER DRIVER PC FAX DRIVER 1 82 INSTALLING THE PRINTER STATUS MONITOR 1 101 INSTALLING THE SCANNER DRIVER 1 102 INSTALLING THE PS DISPLAY FONTS 1 104 CHANGING THE PORT 1 105 SETUP IN A MACINTOSH EN...

Page 44: ...finisher MX FN15 or saddle stitch finisher MX FN16 FINISHER AND SADDLE STITCH FINISHER page 1 50 3 Inserter MX CF10 Paper set in an inserter can be inserted into output as covers or inserts The inserter can be used to staple output and punch holes manually INSERTER page 1 61 4 Automatic document feeder This automatically feeds and scans multiple sheet originals Both sides of two sided originals ca...

Page 45: ...is holds paper TRAY SETTINGS OF TRAY 5 A3 LARGE CAPACITY TRAY page 1 38 13 Tray 1 Tray 2 The trays hold paper Approximately 800 sheets of standard A4 or 8 1 2 x 11 size paper 80 g m2 20 lbs can be loaded in tray 1 and approximately 1200 sheets of standard A4 or 8 1 2 x 11 size paper 80 g m2 20 lbs can be loaded in tray 2 TRAY SETTINGS FOR TRAY 1 TO 4 page 1 30 14 Tray 3 Tray 3 holds paper Approxim...

Page 46: ...n the fax option or Internet fax option is installed TURNING THE POWER ON AND OFF page 1 15 21 Right side cover Open when a misfeed has occurred in the bypass tray or large capacity tray 22 Upper cover of large capacity tray Open when a misfeed has occurred in the large capacity tray 23 Left side cover release Push this knob up to open the left side cover 24 Left cover of paper drawer Open this co...

Page 47: ... tray 1 sided originals must be placed face up PLACING THE ORIGINAL page 1 44 4 Original exit tray Originals are delivered to this tray after scanning 5 Scanning area Originals placed in the document feeder tray are scanned here REGULAR MAINTENANCE page 1 69 6 Original size detector This detects the size of an original placed on the document glass PLACING THE ORIGINAL ON THE DOCUMENT GLASS page 1 ...

Page 48: ...B connector B type Supports USB 2 0 Hi Speed A computer can be connected to this connector to use the machine as a printer For the USB cable use a shielded cable 4 Service only connector 5 Power plug 6 Extension phone socket When the fax function of the machine is used an extension phone can be connected to this socket 7 Telephone line socket When the fax function of the machine is used the teleph...

Page 49: ...ved when this indicator is lit DATA indicator This blinks while print data is being received and lights steadily while printing is taking place 5 Numeric keys These are used to enter the number of copies fax numbers and other numerical values These keys are also used to enter numeric value settings except for the system settings 6 CLEAR key Press this key to return the number of copies to 0 7 HOME...

Page 50: ...h to cancel all settings that have been selected and start operation from the initial state 13 STOP key Press this key to stop a copy job or scanning of an original 14 POWER SAVE key indicator Use this key to put the machine into auto power shut off mode to save energy The POWER SAVE key blinks when the machine is in auto power shut off mode POWER SAVE KEY page 1 16 15 POWER key Use this key to tu...

Page 51: ... a value To make a value change quickly keep your finger on the key 3 Touch this key to cancel a setting 4 Touch the OK key to enter and save a setting Example 3 1 Some items in the special modes screen are selected by simply touching the key of the item To cancel a selected item touch the highlighted key once again so that it is no longer highlighted 2 When settings extend over multiple screens t...

Page 52: ...lect Auto A4 Plain Auto A4 OK 1 1 Function Review Margin Shift Erase Shift Right Front 10mm Back 10mm Edge 10mm Centre 10mm Covers Inserts Front 2 Sided Back Insert Insertion A 10 Page B 10 Page Exposure Auto Copy Ratio 100 Preview OK Cancel 100 Enter value via the 10 key 25 400 Copy Ratio OK Auto Image XY Zoom 200 400 300 25 50 75 350 150 100 Zoom 100 2 2 The touch panel screen shown in this manu...

Page 53: ... of job the set number of copies the number of copies completed and the job status appear Jobs cannot be manipulated in this screen Jobs can only be manipulated in the job status screen For details see the chapters for each of the functions in this manual 3 MFP Status display This shows machine system information Maintenance Information This shows machine maintenance information by means of codes ...

Page 54: ...l job Inbound routing error job Scan to FTP job Scan to Network Folder job Scan to Desktop job Fax transmission job Fax reception job PC Fax transmission job Internet fax transmission job Including Direct SMTP Internet Fax reception job Including Direct SMTP PC I Fax transmission job Broadcast job Inbound routing job Scan to HDD file print job Tandem copy print job Metadata send job Job status dis...

Page 55: ...ing screen appears next to the key Touch the key or the key to adjust the brightness When finished touch the brightness adjustment key again to close the screen This appears when the data security kit is being used This appears while the remote operation function is used The icon appears when the machine is communicating with an external application ...

Page 56: ...press the POWER key to turn off the power and then press the key again to turn the power back on On position Off position Main power indicator POWER key Before switching off the main power switch make sure that the DATA indicator for printing and the DATA and LINE indicators for image send are not lit or blinking on the operation panel Switching off the main power switch or removing the power cord...

Page 57: ...uto Power Shut Off Timer in the system settings administrator This mode provides the lowest level of power consumption Considerably more power is saved than in preheat mode however the wakeup time is longer This mode can be disabled in the system settings administrator The machine automatically wakes up and resumes normal operation when a print job is received or when the blinking POWER SAVE key i...

Page 58: ...og in to use the machine There are different types of user authentication and each type has a different login method For more information see the explanations of the login methods AUTHENTICATION BY USER NUMBER see below AUTHENTICATION BY LOGIN NAME PASSWORD page 1 19 AUTHENTICATION BY USER NUMBER The following procedure is used to log in using a user number received from the administrator of the m...

Page 59: ...em settings administrator When the user number is an 8 digit number this step is not necessary Login takes place automatically after the user number is entered 3 When you have finished using the machine and are ready to log out press the LOGOUT key However note that the LOGOUT key cannot be used to log out when a fax number is being entered in fax mode as the key is used for fax number entry If a ...

Page 60: ...e not been stored in User List in the system settings administrator and are only using LDAP authentication A text entry screen will appear Enter your login name B User selection keys Touch your user name that has been stored in User List in the system settings administrator C Back key Touch this key to return to the login screen D Index tabs All users appear on the All tab Users are grouped on the...

Page 61: ...inistrator and in the LDAP server use the password stored in the LDAP server When an LDAP server has been stored Auth to can be changed If you are logging in using a user selection key The LDAP server was stored when your user information was stored and thus the LDAP server will appear as the authentication server when you select your login name Go to step 4 When logging in using the Direct Entry ...

Page 62: ...er is being entered in fax mode as the key is used for fax number entry If a preset duration of time elapses after the machine is last used the Auto Clear function will activate When Auto Clear activates logout takes place automatically However when PC Scan mode is used logout does not take place when the LOGOUT key is pressed and Auto Clear does not operate Change to a different mode on the machi...

Page 63: ...ser The user name appears when user authentication is enabled on the machine Shortcuts to functions can be registered as keys in the my menu screen When a shortcut key is touched the screen for that function appears Register frequently used functions in the my menu screen to quickly and conveniently access those functions When user authentication is used the my menu screen of Favourite Operation G...

Page 64: ...ommended VNC software RealVNC The procedure for using this function is as follows Example RealVNC 1 Connect from the computer to the machine 1 Start the VNC viewer 2 Enter the IP address of the machine in the Server entry box 3 Click the OK button 2 Follow the prompts on the operation panel of the machine to permit the connection When the machine is connected to the remote software appears on the ...

Page 65: ...8 Black White Total Count For a print job the total count is recorded For a send job the number of transmitted black white pages is recorded When a broadcast transmission is summarized the total number of pages is recorded For a scan to HDD job the number of stored black white pages is recorded 9 Full Colour Total Count For a send job the total number of transmitted full colour pages is recorded W...

Page 66: ...of an image send job 32 Entry Order Reservation order for broadcast transmission of an image send job For a serial polling job this is used to correlate communication with printing 33 File Type File format of an image send job 34 Compression Mode Compression Ratio Compression mode and compression ratio of the file of an image send job 35 Communication Time Indicates the communication time of image...

Page 67: ...es that duplex was disabled in Paper Type 49 Paper Property Fixed Paper Side Indicates that fixed side was specified in Paper Type 50 Paper Property Disable Staple Indicates that stapling was disabled in Paper Type 51 Paper Property Disable Punch Indicates that punching was disabled in Paper Type 52 Duplex Setup Indicates the duplex setting 53 Resolution Indicates the scanning resolution 54 Machin...

Page 68: ...al orientation To differentiate between vertical and horizontal orientations paper sizes in the horizontal orientation will be followed by an R for example A4R 8 1 2 x 11 R Sizes that can be placed only in the horizontal orientation 11 x 17 8 1 2 x 14 8 1 2 x 13 A3 B4 do not include the R in their size indication LOADING PAPER Horizontal orientation R is appended Vertical orientation R is not appe...

Page 69: ...The following types of paper can be loaded in each tray 1 Paper weights of up to 209 g m2 110 lbs can be used Paper weights of up to 256 g m2 140 lbs can be used with the inserter 2 Depending on the type of transparency film used a double feed may occur In this case feed one sheet into the tray at a time Tray 1 Tray 2 Tray 3 Tray 4 Bypass tray Tray 5 A4 large capacity tray Tray 5 A3 large capacity...

Page 70: ...mp paper Curled paper Paper on which either the print side or the reverse side has been printed on by another printer or multifunction device Paper with a wave like pattern due to moisture absorption Envelopes Non recommended paper Iron on transfer paper Japanese paper Perforated paper Various types of plain paper and special media are sold Some types cannot be used with the machine Contact your d...

Page 71: ...de and load paper in tray 1 1 Approximately 800 sheets of SHARP standard paper 80 g m2 20lbs can be loaded Be sure to return the paper guide to its original position after loading the paper Lift the paper guide and load paper in tray 2 1 Approximately 1200 sheets of SHARP standard paper 80 g m2 20lbs can be loaded 1 The paper stack must not be higher than the indicator line 3 Gently push tray 1 tr...

Page 72: ...ise the paper guide 2 Adjust the paper size guide to the paper size to be used Paper sizes are inscribed at the slot A on the bottom of the tray and at the hole B at the top of the paper size guide LT indicates 8 1 2 x 11 size Align the bottom of the paper size guide with the slot and align the hole at the top with the locking tab When attaching the paper size guide make sure that the top and bott...

Page 73: ...as the near paper guide When removing and attaching the far paper size guide take care not to hit the front cover of the machine Adjust both the front and back guides If only one guide is adjusted skewed feeding and misfeeds may result 5 Set the paper type and paper size For the procedure for configuring these settings see Paper Tray Settings page 7 13 in the System Settings An incorrect paper typ...

Page 74: ...ay remove it 2 Adjust the guide plates A and B by squeezing their lock levers and sliding them to the paper size to be loaded The guide plates A and B are slidable Adjust them to the paper size to be loaded while squeezing their lock levers 3 Load paper into the tray 4 Gently push tray 3 into the machine Push the tray firmly all the way into the machine 5 Set the paper type of the paper that was l...

Page 75: ...t be used in tray 4 6 Changing the paper size in paper tray 3 is now complete 1 Take out the tabbed paper guide The guide is stored inside the left side of the machine as shown Be sure to replace the guide when you have finished using it 2 Pull out the tray and attach the guide Slide the divider plate to the position of the bottom edge of the tabbed paper and attach the guide so that it covers the...

Page 76: ...er size are the same as for tray 3 see page 1 32 3 Place the tabbed paper in the tray Place the tabbed paper with the print side face up Example Make sure that the positions of the tabs correspond with the originals as shown below 4 Gently push the tray in and set the paper type to tabbed paper 7 SYSTEM SETTINGS Paper Tray Settings page 7 13 When referring to the explanations of tray 3 keep in min...

Page 77: ...ou need to change the paper size consult your dealer or nearest Authorised Service Representative 1 Pull out the paper tray Gently pull the tray out until it stops 2 Fan the paper Fan the paper well before loading it If the paper is not fanned multiple sheets may feed at once and cause a misfeed 3 Place the paper in the centre of the paper table Load the paper with the print side face up The stack...

Page 78: ...ay or press down on the tray System Settings Paper Tray Settings page 7 13 Change these settings if you have loaded a different type of paper in the tray Name Large capacity tray MX LC10 Paper size A4 8 1 2 x 11 Paper weight 60 to 105 g m2 16 to 28 lbs Paper capacity plain 3500 sheets 80 m2 20 lbs Dimensions 371 mm W x 574 mm D x 520 mm H 14 39 64 W x 22 19 32 D x 20 15 32 H Power supply Supplied ...

Page 79: ...n the System Settings 1 Press the operation button The operation button indicator will blink and the tray s paper table will descend to the paper loading position Wait until the operation button indicator turns off Do not remove the tray before the indicator turns off Attempting to pull the tray out when the indicator is blinking or solidly lit may damage the tray 2 Pull out the paper tray Gently ...

Page 80: ...our fingers into the openings in the paper table Do not insert spare paper or other objects into openings inside the tray 5 Gently push the paper tray into the machine Push the tray firmly all the way into the machine After the tray is pushed in the paper table will rise While the paper tray rises the operation button indicator will blink After the paper tray finishes rising the indicator will lig...

Page 81: ...e window of the plate 3 Adjust the paper guide to the paper size that will be used Slide the paper guide forward or backward until the size mark of the paper to be used or appears in the size window of the plate 4 Secure the paper guide 1 Slide the plate of the paper guide Slide the plate until the paper size to be used appears in the size window of the plate 2 Tighten the paper guide screw 5 Repe...

Page 82: ... setting is not configured correctly automatic paper selection will not operate correctly and printing may take place on the wrong size or type of paper or a misfeed may occur Do not place heavy objects on the tray or press down on the tray Model MX LCX3N Paper sizes 12 x 18 11 x 17 8 1 2 x 14 8 1 2 x 13 8 1 2 x 11 8 1 2 x 11 R A3W A3 B4 A4 A4R B5 Paper weight 16 lbs Bond to 110 lbs Index 60 g m2 ...

Page 83: ...ension all the way out If the bypass tray extension is not pulled all the way out the size of the loaded paper will not be correctly displayed Do not place heavy objects on the bypass tray or press down on the tray 2 Set the bypass tray guides to the width of the paper 3 Insert the paper along the bypass tray guides all the way into the bypass tray until it stops Load the paper with the print side...

Page 84: ... To print on tab paper load tab paper in the bypass tray with the print side face up Inserting transparency film Place paper that is A5 7 1 4 x 10 1 2 or smaller in the horizontal orientation Use only tab paper that is made of paper Tab paper made of a material other than paper film etc cannot be used To print on the tabs of tab paper In copy mode use Tab Copy in the special modes In print mode us...

Page 85: ...w Scan Mode may result in original misfeeds When Slow Scan Mode is selected automatic 2 sided scanning is not possible ORIGINALS Minimum original size Maximum original size Standard sizes Minimum size that can be automatically detected A5 148 mm height x 210 mm width 5 1 2 height x 8 1 2 width Non standard sizes Minimum size that can be specified manually 131 mm height x 140 mm width 5 1 8 height ...

Page 86: ... you are using Before inserting originals into the document feeder tray be sure to remove any staples or paper clips If originals have damp spots due to correction fluid ink or pasteup glue wait until the originals are dry before making copies Otherwise the interior of the document feeder or the document glass may be soiled Do not use the following originals Incorrect original size detection origi...

Page 87: ...original Place the original face down in the far left corner of the document glass The original should always be placed in the far left corner regardless of its size Align the top left corner of the original with the tip of the mark Do not place any objects under the original size detector Closing the automatic document feeder with an object underneath may damage the original size detector and pre...

Page 88: ...s around the edges of the document are a problem use the erase function 2 COPIER ERASING PERIPHERAL SHADOWS Erase page 2 47 3 Close the automatic document feeder After placing the original be sure to close the automatic document feeder If left open parts outside of the original will be copied black causing excessive use of toner 2 1 Caution Close the automatic document feeder slowly Abruptly closi...

Page 89: ...FN16 Saddle stitch finisher MX FN16 Output device that enables use of the staple function offset function and pamphlet copy function Finisher 3 trays MX FN14 Output device that enables the use of the staple function and offset function Can staple up to 100 sheets Punch module for finisher 3 trays MX PN10A MX PN10B MX PN10C MX PN10D Punches holes in copies and other output Requires a finisher 3 tra...

Page 90: ... MX EBX3 A scanned document can be saved in Compact PDF format Compact PDF results in a smaller size than regular PDF Keyboard MX KBX2 This is a keyboard that is integrated with the machine When not in use it can be stored under the operation panel MX M623N MX M753N is included as standard equipment Sharpdesk 1 licence kit MX USX1 This software enables integrated management of documents and comput...

Page 91: ... NAMES 1 Tray Offset pages and stapled pages are delivered here 2 Stapler compiler Paper to be stapled is stacked temporarily 3 Top cover Open for misfeed removal 4 Punch module Option Adds punch holes to printed pages 5 Front cover Open to replace the staple case in the staple unit or clear jammed staples 6 Lower cover Open to clear misfed paper or replace the staple cartridge in the pamphlet uni...

Page 92: ...10 sheets x 20 sets 1 5 sheets x 25 sets Paper size Upper paper tray Middle paper tray A3 B4 A4 A4R B5 B5R A5R 11 x 17 8 1 2 x 14 8 1 2 x 13 1 2 8 1 2 x 13 2 5 8 1 2 x 13 8 1 2 x 11 8 1 2 x 11 R 7 1 4 x 10 1 2 R 5 1 2 x 8 1 2 R 8K 16K Upper paper tray Middle paper tray A3 B4 A4 A4R B5 B5R A5R 11 x 17 8 1 2 x 14 8 1 2 x 13 1 2 8 1 2 x 13 2 5 8 1 2 x 13 8 1 2 x 11 8 1 2 x 11 R 7 1 4 x 10 1 2 R 5 1 2...

Page 93: ... mm D x 1150 mm H 27 9 16 W x 24 13 16 D x 45 9 32 H When tray is extended 813 mm W x 630 mm D x 1150 mm H 32 W x 24 13 16 D x 45 9 32 H Not including stopper 40 mm 1 37 64 when attached to machine Weight Approx 54 kg Approx 119 lbs Approx 75 kg Approx 165 lbs Overall dimensions when attached to machine 1904 mm W x 630 mm D Separation from machine 400 mm 75 15 16 W x 24 13 16 D Separation from mac...

Page 94: ...ase straight up and out of the cartridge 4 Insert a new staple case into the cartridge Push the staple case all the way in until it clicks into place Do not remove the seal holding the staples until the staple case is set in the cartridge 5 Pull the seal that holds the staples straight out 6 Insert the cartridge all the way in until it clicks into place Insert the cartridge all the way in until it...

Page 95: ...sher When an optional inserter is installed open the front cover of the inserter before opening the lower cover of the finisher 2 Slide out the saddle stitch unit carefully toward the front 3 1 Grasp the grip of the saddle staple holder and pull it out 2 While still grasping the grip rotate the saddle staple holder 90 in the direction of the arrow rotate to the right 4 Remove the empty staple case...

Page 96: ...paper is loaded If one of the above paper sizes is not set test stapling cannot be performed 7 Close the lower cover of the finisher Test stapling is automatically performed on a blank sheet This operation is carried out to avoid blank stapling If test stapling fails to take place repeat steps 1 to 7 1 Open the front cover of the finisher 2 Holding the black handle slide out the case containing th...

Page 97: ... size output A3 B4 11 x 17 8 1 2 x 14 8 1 2 x 13 8 1 2 x 13 1 2 8 1 2 x 13 2 5 and 8K sizes extend the tray 4 Right front cover Open this cover to remove a paper misfeed 5 Left front cover Open this cover to replace the staple cartridge remove jammed staples or remove misfed paper Stapled and offset copies cannot be delivered to the middle tray SUPPLIES The finisher 3 trays require the following s...

Page 98: ...x 11 16K 50 sets or 750 pages or total aggregate thickness is within 97 mm 3 53 64 A3 B4 A4R 11 x 17 8 1 2 x 14 8 1 2 x 13 1 2 8 1 2 x 13 2 5 8 1 2 x 13 8 1 2 x 11 R 8K Middle paper tray 2 Non stapling 250 sheets A4 B5 8 1 2 x 11 16K 125 sheets A3 B4 A4R 11 x 17 8 1 2 x 14 8 1 2 x 13 1 2 8 1 2 x 13 2 5 8 1 2 x 13 8 1 2 x 11 R 8K Lower paper tray Non stapling 1500 sheets or total aggregate thicknes...

Page 99: ... 1 2 x 13 2 5 8 1 2 x 13 8 1 2 x 11 8 1 2 x 11 R 8K 16K There are four staple positions 1 Staple at Front 1 Staple at Back 2 Staples and 1 Staple at Back diagonal Maximum number of sheets for stapling 3 100 sheets A4 B5 8 1 2 x 11 16K 50 sheets A3 B4 A4R 11 x 17 8 1 2 x 14 8 1 2 x 13 1 2 8 1 2 x 13 2 5 8 1 2 x 13 8 1 2 x 11 R 8K Model MX PN10B Hole punching 3 holes or 2 holes Allowed paper sizes f...

Page 100: ...cover on the left of the finisher 2 1 Lift the green stapler lever 2 Slide out the staple cartridge 3 Press the sides from both directions 1 and open the cover in the direction of the arrow 2 Pull the empty staple case straight up and out of the cartridge 3 4 Insert a new staple case into the cartridge Push the staple case all the way in until it clicks into place Do not remove the seal that holds...

Page 101: ...s the staples straight out 6 Return the cover to its original position 7 Put the staple cartridge back into the stapler Push the staple cartridge in until the tabs engage and then push the lever down until it clicks into place 8 Close the front cover of the finisher ...

Page 102: ... or transparency insert copying page 2 71 see Paper Tray Settings page 7 13 in the System Settings for setting configuration procedures PART NAMES 1 Paper tray Place blank or printed paper here to be inserted 2 Paper guide When loading paper adjust this guide to the width of the paper 3 Top cover Open for misfeed removal 4 Inserter operation panel Stapling and punching can be performed directly fr...

Page 103: ...film coloured paper paper with punch holes tabbed paper etc Consult your retailer for more information on special papers that can be used Paper size A3 B4 A4 A4R B5 B5R A5R 11 x 17 8 1 2 x 14 8 1 2 x 13 1 2 8 1 2 x 13 2 5 8 1 2 x 13 8 1 2 x 11 8 1 2 x 11 R 7 1 4 x 10 1 2 R 5 1 2 x 8 1 2 R 8K 16K 16KR Paper capacity Max 100 80 g m2 20 lbs Paper conveying Centre reference Power supply Supplied from ...

Page 104: ...tch finisher tray Note that the sets are not offset Press this key until the icon light of the desired staple position lights up pamphlet stapling can only be selected when a saddle stitch finisher is installed 3 START key indicator After selecting punch or staple settings with key 1 or key 2 place the paper to be punched or stapled on the inserter tray and press this key 1 2 3 Do not use tabbed p...

Page 105: ...it Blinks red The paper type of the inserter is set to heavy paper Heavy paper cannot be used Blinking Blinks red The finisher or saddle stitch finisher tray is full Remove the paper from the tray The hole punch scrap container in the punch module on the finisher or saddle stitch finisher is full Discard the hole punch scrap page 1 55 Any one of the indicators is blinking Blinks red The finisher o...

Page 106: ...pling place the paper so that the opened pages are face up as shown Adjust the paper guide to the size of the paper 2 Press the desired mode key Press key 2 on page 1 63 for stapling or pamphlet stapling Press key 1 on page 1 63 for punching The selected mode lights up Pamphlet stapling can only be used when the saddle stitch finisher MX FN16 is installed When using pamphlet stapling stapling and ...

Page 107: ...pplication is selected in the Web pages of the machine the machine retrieves the operation screen from the registered URL Control of the operation screen is performed by the standard application and Scan to FTP Scan to Network Folder and HTTPS transmission can be executed Standard application setup To enable a general application in the Web pages of the machine click Application Settings in the ad...

Page 108: ...tion mode When the Enable Authentication by External Server checkbox is selected in External Account Setting of Sharp OSA Settings in the system settings administrator the machine enters external authentication mode When the machine is powered on in external authentication mode the machine accesses the external account application and displays the login screen The login screen also appears when th...

Page 109: ...ings administrator The setting change will take effect after the machine is restarted To restart the machine see TURNING THE POWER ON AND OFF page 1 15 External count mode When only the External Account Control setting is enabled in External Account Setting of Sharp OSA Settings in the system settings administrator the machine enters external count mode Unlike external authentication mode when the...

Page 110: ...es appear in images scanned using the automatic document feeder clean the scanning area the thin long glass next to the document glass To clean this area use the glass cleaner that is stored in the automatic document feeder After using the glass cleaner be sure to return it to its storage position Examples of lines in the image MAINTENANCE Warning Do not use a flammable spray to clean the machine ...

Page 111: ...ing area is on the document glass and the other is inside the automatic document feeder 3 Clean the document scanning area in the automatic document feeder with the glass cleaner 1 Open the scanning area cover on the automatic document feeder Push in the release switch to release the cover 2 Clean the scanning area in the automatic document feeder 3 Close the cover 4 Replace the glass cleaner ...

Page 112: ...Contents CLEANING THE BYPASS FEED ROLLER If paper misfeeds frequently occur when feeding or heavy paper through the bypass tray wipe the surface of the feed roller with a clean soft cloth moistened with water or a neutral detergent ...

Page 113: ...idge appears In copy mode OK Change the toner cartridge Ready to scan for copy Change the toner cartridge Ready to scan for copy Toner supply is low If you continue to use the machine without replacing the cartridge the following message will appear when the toner runs out When the message appears in the message display replace the toner cartridge ...

Page 114: ...stration and pull it out of the machine 3 Remove the new toner cartridge from the box and shake it five or six times horizontally Shake the toner cartridge horizontally Do not rotate it as shown at left It is important to thoroughly shake the supply cartridge for 10 seconds as shown in the diagram in order to ensure proper operation of toner supply system 5 6 ...

Page 115: ...toner cartridge other than a SHARP recommended toner cartridge is used the machine may not attain full quality and performance and there is a risk of damage to the machine Be sure to use a SHARP recommended toner cartridge Keep the used toner cartridge in a plastic bag do not discard it Your service technician will collect the used toner cartridge To view the approximate amount of toner remaining ...

Page 116: ... stamp cartridge AR SV1 Supplies Stamp cartridge 2 in package AR SV1 1 Open the automatic document feeder 2 Remove the document backplate sheet from the automatic document feeder Remove the sheet slowly Place the removed sheet with the side that was attached face up on the document glass 3 Grasp the tab on the stamp unit and pull the unit out 4 Remove the stamp cartridge A Tab A ...

Page 117: ...When the automatic document feeder is closed the document backplate sheet on the document glass attaches to the automatic document feeder 8 Make sure that the document backplate sheet is firmly attached to the automatic document feeder and then close the automatic document feeder If the document backplate sheet is not firmly attached remove the sheet and then close the automatic document feeder ag...

Page 118: ... depending on your country or region Touch this key to enter a line break when entering the body text of an e mail message This key will vary depending on your country or region Touch this key to delete the characters to the left of the cursor one character at a time Touch this key to temporarily change the key layout of character entry mode to a different language Select the key layout that you w...

Page 119: ...n be entered A number of characters greater than cannot be entered On some keyboards that show the English alphabet the AltGr screen continues to appear until the AltGr key is touched to remove the highlighting The key is only displayed in limited countries and regions The key is a shortcut key to switch the keyboard between the language of your region and English The key layouts that can be selec...

Page 120: ...text from a keyboard MX KBX2 A keyboard can only be used as a alternative for the text entry screen that appears in the machine s touch panel The layout of the keys in the text entry screen in the touch panel differs slightly from the layout of the keys on the keyboard For details on using the keys press the F1 key to view an explanation of each key To use the keyboard pull it out from under the o...

Page 121: ...es the use of the printer and scanner functions details regarding the type of CD ROM that contains the software and installation instructions see BEFORE INSTALLING THE SOFTWARE in the Start Guide To use the printer and scanner function the printer function and network scanner function must be available SOFTWARE SETUP ...

Page 122: ... driver insert the Software CD ROM that shows Disc 2 on the front of the CD ROM 2 Click the Start button click Computer and then double click the CD ROM icon In Windows XP Server 2003 click the start button click My Computer and then double click the CD ROM icon In Windows 2000 double click My Computer and then double click the CD ROM icon 3 Double click the Setup icon In Windows 7 if a message sc...

Page 123: ...stallation page 1 83 Installation by specifying the machine s address page 1 86 Printing using the IPP function and the SSL function page 1 89 WHEN THE MACHINE WILL BE CONNECTED WITH A USB CABLE page 1 91 USING THE MACHINE AS A SHARED PRINTER page 1 96 INSTALLING THE PRINTER STATUS MONITOR page 1 101 INSTALLING THE SCANNER DRIVER page 1 102 If the machine is being used on an IPv6 network see Insta...

Page 124: ...stallation is selected you can change any of the items below When Standard installation is selected the installation will take place as indicated below Machine connection method LPR Direct Print Auto Search Set as default printer Yes excluding the PC Fax driver Printer driver name Cannot be changed PCL printer display fonts Installed If you selected Custom installation select LPR Direct Print Auto...

Page 125: ... by entering the machine s name host name or IP address Start Guide Checking the IP address of the machine 4 A confirmation window appears Check the contents and then click the Next button 5 When the printer driver selection window appears select the printer driver to be installed and click the Next button Click the checkbox of the printer driver to be installed so that a checkmark appears When th...

Page 126: ... Printer name window If you wish to change the printer name enter the desired name and click the Next button Window confirming installation of the display fonts To install the display fonts for the PCL printer driver select Yes and click the Next button When the PC Fax driver is being installed this screen does not appear Go to the next step If you are not installing the PCL printer driver you are...

Page 127: ...low change the port as explained in Changing to a Standard TCP IP Port page 1 107 When the software selection screen appears in step 6 of OPENING THE SOFTWARE SELECTION SCREEN FOR ALL SOFTWARE page 1 81 perform the steps below 1 The above screen appears when using the Disc 1 CD ROM Click the Printer Driver button To install the PC Fax driver click the PC Fax Driver button on the Disc 2 CD ROM 2 Cl...

Page 128: ... The PS3 expansion kit is required to use the PS printer driver or the PPD driver 7 Select whether or not you wish the printer to be your default printer and click the Next button If you are installing multiple drivers select the printer driver to be used as the default printer If you do not wish to set one of the printer drivers as the default printer select No 8 When the printer name window appe...

Page 129: ... 10 Follow the on screen instructions Read the message in the window that appears and click the Next button Installation begins If you are using Windows Vista Server 2008 7 If a security warning window appears be sure to click Install this driver software anyway If you are using Windows 2000 XP Server 2003 If a warning message regarding the Windows logo test or digital signature appears be sure to...

Page 130: ...ure printing with no concern that the data will be leaked to others When the software selection screen appears in step 6 of OPENING THE SOFTWARE SELECTION SCREEN FOR ALL SOFTWARE page 1 81 perform the steps below To use the SSL function configure the SSL Settings in the system settings administrator of the machine To configure the settings see 7 SYSTEM SETTINGS 1 The above screen appears when usin...

Page 131: ...Enter the URL in the following format Normal format http the machine s domain name or IP address 631 1 ipp 1 Normally 631 should be entered for the port number If the IPP port number has been changed on the machine enter the new port number When SSL is used https the machine s domain name or IP address port number 2 ipp 2 Normally the port number and the colon immediately preceding the port number...

Page 132: ...ot connected to your computer and the machine If a cable is connected a Plug and Play window will appear If this happens click the Cancel button to close the window and disconnect the cable The PS3 expansion kit is required to use the PS printer driver or the PPD driver To use the port created when the printer driver is installed for fax data transfer install the printer driver first and then inst...

Page 133: ...ton in the window of step 1 When a message appears prompting you to connect the machine to your computer click the OK button After the installation a message prompting you to restart your computer may appear If this message appears click the Yes button to restart your computer 7 Connect the machine to your computer with a USB cable 1 Make sure that the machine is powered on 2 Connect the cable to ...

Page 134: ...LL SOFTWARE page 1 81 perform the steps below 1 The above screen appears when using the Disc 1 CD ROM Click the Printer Driver button To install the PC Fax driver click the PC Fax Driver button on the Disc 2 CD ROM 2 Click the Custom installation button 3 When you are asked how the printer is connected select Connected to this computer and click the Next button 4 When the port selection window app...

Page 135: ...ick the Next button If you wish to change the printer name enter the desired name and click the Next button 8 When you are asked if you wish to install the display fonts select No and click the Next button When the PC Fax driver is being installed this screen does not appear Go to the next step 9 Follow the on screen instructions Read the message in the window that appears and click the Next butto...

Page 136: ...is the same as the port used by the PCL6 printer driver The port used by the printer driver of the machine is indicated by a checkmark on the Ports tab of the printer driver properties window CHANGING THE PORT page 1 105 If you installed the PS printer driver or the PPD driver the PS display fonts can be installed from the PRINTER UTILITIES CD ROM that accompanies the PS3 expansion kit See INSTALL...

Page 137: ...ame and printer name of the machine on the network For the procedure for configuring settings on the print server see the operation manual or the Help file of the operating system The print server explained here is a computer that is connected directly to the machine and clients are other computers connected to the same network as the print server Install the same printer driver on client computer...

Page 138: ...d as a shared printer on a print server from the list If you are using Windows 2000 XP Server 2003 you can also click the Add Network Port button displayed below the list and select the printer to be shared by browsing the network in the window that appears 2 Click the Next button If the shared printer does not appear in the list check the settings on the print server 5 Perform steps 5 through 12 ...

Page 139: ...ck Printer In Windows XP Server 2003 click the start button and then click Printers and Faxes In Windows 2000 click the Start button select Settings and then click Printers If Printers and Faxes does not appear in the start menu in Windows XP click the start button click Control Panel click Printers and Other Hardware and then click Printers and Faxes 2 Open the printer properties window 1 Right c...

Page 140: ...List Print User key and then touch the Print key of All Custom Setting List Click the Set Tray Status button the Paper Type Name button and the Set Tandem Print button to check the settings of each Set Tray Status The Tray Settings in Paper Tray Settings in system settings of the machine are reflected in the settings shown here Specify the size and type of paper loaded in each tray Paper Type Name...

Page 141: ...k the printer driver icon of the machine 2 Select Properties 3 Configure the printer driver for the options installed on the machine 1 Click the Device Settings tab 2 Configure each item based on the machine configuration The items and the procedures for configuring the items vary depending on the operating system version 3 Click the OK button You can check the options that are installed on the ma...

Page 142: ...elow This completes the installation For the procedures for using the Printer Status Monitor see the Help file Follow these steps to view the Help file Click the Windows start button select All Programs Programs in Windows 2000 select SHARP Printer Status Monitor and then select Help The Printer Status Monitor cannot be used in the following situations When the machine is connected by a USB cable ...

Page 143: ...onfigure the IP address of the machine in the scanner driver When the scanner driver is installed the Select Device utility is also installed The IP address of the machine is configured in the scanner driver using Select Device 1 Click the Scanner Driver TWAIN button 2 Follow the on screen instructions Read the message in the window that appears and click the Next button 3 When the finish setup wi...

Page 144: ...hine from the Address menu and click the OK button Be sure to ask your system administrator network administrator for the IP address of the machine The name host name or IP address of the machine can be directly entered in Address If the port number used by the scanner function of the machine has been changed enter a colon following the IP address and then enter the port number Normally the port n...

Page 145: ...In Windows 2000 double click My Computer and then double click the CD ROM icon 3 Double click the Setup icon In Windows Vista Server 2008 7 if a message screen appears asking you for confirmation click Allow 4 The SOFTWARE LICENCE window will appear Make sure that you understand the contents of the licence agreement and then click the Yes button You can show the SOFTWARE LICENCE in a different lan...

Page 146: ...anel and then click Printer In Windows XP Server 2003 click the start button and then click Printers and Faxes In Windows 2000 click the Start button select Settings and then click Printers If Printers and Faxes does not appear in the start menu in Windows XP click the start button click Control Panel click Printers and Other Hardware and then click Printers and Faxes 2 Open the printer properties...

Page 147: ...eed to change the printer port when the machine is connected to an intranet or a wide area network WAN using the IPP function select SC Print2005 Port click the New Port button and follow the on screen instructions to create the port again 5 Create the new port 1 Enter the machine s IP address Start Guide Checking the IP address of the machine 2 Make sure that LPR is selected 3 Make sure that lp i...

Page 148: ...a port created using the operating system s Standard TCP IP Port 1 Follow steps 1 to 3 of CHANGING THE PORT page 1 105 2 Select Standard TCP IP Port and then click the New Port button 3 Click the Next button 4 Enter the machine s IPv6 address in Printer Name or IP Address and click the Next button 5 Select Custom and click the Settings button ...

Page 149: ...screen of step 3 make sure the SNMP Status Enabled checkbox is not selected If the SNMP Status Enabled checkbox is selected it may not be possible to print correctly 6 Configure the port settings 1 Select LPR 2 Enter lp 3 Click the OK button 7 Click the Next button in the screen of step 5 8 Click the Finish button 9 Click the Close button in the screen of step 2 2 3 1 ...

Page 150: ...e primarily for Mac OS X v10 4 The screens may vary in other versions of the operating system The CD ROM does not include software for Mac OS X10 2 8 and X10 3 9 Contact your dealer or nearest authorised service representative if you want software for X10 2 8 and X10 3 9 1 Insert the Software CD ROM into your computer s CD ROM drive Insert the Software CD ROM that shows Disc 1 on the front of the ...

Page 151: ...tton If the licence appears in the different language change the language in the language menu 8 Select the hard drive where the PPD file will be installed and click the Continue button Be sure to select the hard drive on which your operating system is installed In Mac OS X v10 6 the screen below appears when you click the Change Install Location button 9 Click the Install button Installation begi...

Page 152: ... the Utilities folder and then double click the Print Centre icon If this is the first time you are installing a printer driver on your computer a confirmation message will appear Click the Add button 13 Click Add 14 Configure the printer driver The procedure for configuring the printer driver varies depending on the operating system version The procedure for versions 10 4 11 10 5 10 5 5 and v10 6...

Page 153: ...d Using with Bonjour The Installable Options screen appears Select the machine configuration and click the Continue button v10 2 8 v10 3 9 1 Select AppleTalk If multiple AppleTalk zones are displayed select the zone that includes the printer from the menu 2 Click the machine s model name The machine s model name usually appears as SCxxxxxx xxxxxx is a sequence of characters that varies depending o...

Page 154: ...ted and automatically configured Check the configured settings to make sure they are correct 1 Select Installable Options If you are using Mac OS X v10 5 to 10 5 8 or v10 6 it does not appear 2 Select the options that are installed on the machine 3 Click the Apply Changes button If you are using Mac OS X v10 5 to 10 5 8 or v10 6 click the OK button 4 Click to close the window You can check the opt...

Page 155: ...n Print Using and click the PPD file of your model If you are using Mac OS X v 10 5 to 10 5 8 or v10 6 select Select a driver to use or Select Printer Software from Print Using and click the PPD file for your model 4 Click the Add button The Installable Options screen will appear Make sure that the settings are correct and click the Continue button Start Guide Checking the IP address of the machin...

Page 156: ...ant software for Mac OS 9 0 to 9 2 2 1 Download the software and save the extracted files in any folder 2 Double click the MacOS folder Before installing the software be sure to read ReadMe First ReadMe First is in the English folder in the Readme folder 3 Double click the Installer icon 4 Click the Install button 5 The Licence Agreement window will appear Make sure that you understand the content...

Page 157: ... you return to the Chooser dialog box follow these steps to select the PPD file manually 1 Make sure that the machine is selected in the Select a PostScript Printer list and then click the Setup button followed by the Select PPD button 2 Select the PPD file for your model and click the Open button 3 Click the OK button The PPD file is installed in the Printer Descriptions folder in the Extensions ...

Page 158: ...cting the options that have been installed on the machine 3 Click the OK button You can check the options that are installed on the machine by printing out the All Custom Setting List in the system settings However note that Input Tray Options must be set to the number of trays on the machine Follow these steps to print out the All Custom Setting List Press the SYSTEM SETTINGS key touch the List P...

Page 159: ...e Programs icon 3 Select the program or driver that you wish to delete For more information see the manual for the operating system or Help 4 Restart your computer 1 Delete the printer that uses the machine s PPD file from the printer list To show the printer list see step 11 and 12 of MAC OS X page 1 109 2 Delete the PPD file The PPD file has been copied to the following folder on the startup dis...

Page 160: ...1 119 BEFORE USING THE MACHINE Contents 2 Double click the MacOS folder 3 Double click the Installer icon 4 Select Remove in the Install menu and click the Remove button ...

Page 161: ...REDUCING THE LENGTH AND WIDTH SEPARATELY XY Zoom 2 27 ORIGINAL SIZES 2 28 SPECIFYING THE ORIGINAL SIZE 2 28 STORING FREQUENTLY USED ORIGINAL SIZES 2 29 OUTPUT 2 32 OUTPUT MODES 2 34 MAKING COPIES USING THE BYPASS TRAY 2 39 SPECIAL MODES SPECIAL MODES 2 42 ADDING MARGINS Margin Shift 2 45 ERASING PERIPHERAL SHADOWS Erase 2 47 COPYING EACH FACING PAGE OF A BOUND DOCUMENT Dual Page Copy 2 49 MAKING C...

Page 162: ...RSING WHITE AND BLACK IN A COPY B W Reverse 2 114 ADJUSTING THE SHARPNESS OF AN IMAGE Sharpness 2 116 CHECKING COPIES BEFORE PRINTING Proof Copy 2 117 CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE COPYING Original Count 2 120 COPYING ORIGINALS OF DIFFERENT SIZES Mixed Size Original 2 122 COPYING THIN ORIGINALS Slow Scan Mode 2 125 CONVENIENT COPY FUNCTIONS INTERRUPTING A COPY RUN Interrupt...

Page 163: ...g CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE page 2 22 4 Copy Ratio key This shows the current copy ratio Touch this key to adjust the copy ratio REDUCTION ENLARGEMENT ZOOM page 2 24 5 Original key Touch this key to enter the original size manually When an original is placed the detected original size is displayed If the original size is set manually the set size appears ORIGINAL SIZES page 2 2...

Page 164: ... function of document filing mode These are the same File and Quick File keys that appear when the Special Modes key is touched For information on the document filing function see 6 DOCUMENT FILING 14 Preview key Touch to view a preview image of a copy in the touch panel before printing the copy CHECKING A PREVIEW IMAGE OF A COPY Preview page 2 129 Tray during paper feeding Do not pull out a tray ...

Page 165: ...ouched to display the selected special modes To close the screen touch the OK key System Settings Administrator Customize Key Setting Registration is performed in System Settings Operation Settings Customize Key Setting in the Web page menu Special Modes 2 Sided Copy Output Erase Mirror Image Margin Shift Copy Ratio 100 Original Paper Select Auto A4 Plain Auto Exposure Auto A4 Preview These 3 keys...

Page 166: ...are also cases where functions are selected before the original is placed Basic copy settings Select the basic copy settings The main settings are as follows Exposure and original type CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE page 2 22 Copy ratio REDUCTION ENLARGEMENT ZOOM page 2 24 Original size ORIGINAL SIZES page 2 28 Paper Settings PAPER TRAYS page 2 11 2 sided copy settings Select settin...

Page 167: ... 38 Fold function Paper folding function page 2 37 Special mode settings Select special modes such as Margin Shift and Erase SPECIAL MODES page 2 42 Number of copies sets setting Set the number of copies number of sets Start copying Start scanning the original s and making copies Press the START key OK Output Sort Offset Offset Tray Staple Sort Group Saddle Stitch Punch Fold Special Modes 1 2 Card...

Page 168: ... 5 To store a copy job using the document filing function select copy settings and then touch the File key or the Quick File key To cancel all settings press the CLEAR ALL key When the CLEAR ALL key is pressed all settings selected to that point are cleared and you will return to the base screen To stop scanning of the original and copying press the STOP key When the STOP key is pressed a message ...

Page 169: ...R 216 mm x 343 mm 8 1 2 x 13 1 2 A3 A4 A4R A5 B4 B5 B5R 8 1 2 x 11 11 x 17 216 mm x 343 mm 8 1 2 x 13 1 2 Inch 1 11 x 17 8 1 2 x 14 8 1 2 x 11 8 1 2 x 11 R 5 1 2 x 8 1 2 11 x 17 8 1 2 x 14 8 1 2 x 11 8 1 2 x 11 R 5 1 2 x 8 1 2 A4 A3 Inch 2 11 x 17 8 1 2 x 13 216 mm x 330 mm 8 1 2 x 11 8 1 2 x 11 R 5 1 2 x 8 1 2 11 x 17 8 1 2 x 13 216 mm x 330 mm 8 1 2 x 11 8 1 2 x 11 R 5 1 2 x 8 1 2 A4 A3 Inch 3 1...

Page 170: ...n Copy If the orientation of the original and paper are different the original image will be automatically rotated 90 degrees to match the paper When an image is rotated a message is displayed Example This function operates in both auto paper selection mode and auto image mode Rotation can be disabled using Rotation Copy Setting in the System Settings Administrator a b c abc Document glass Documen...

Page 171: ...and the selected tray will be highlighted If the selected tray runs out of paper during a copy job and there is another tray that has the same size and type of paper that tray will be automatically selected and the copy job will continue To return to automatic paper tray selection after selecting a tray manually press the CLEAR ALL key System Settings Administrator Initial Status Settings Paper Tr...

Page 172: ... all the way into the document feeder tray Multiple originals can be placed in the document feeder tray The stack of originals must not be higher than the indicator line on the tray 2 Check the paper to be used Make sure that the desired paper tray is selected To change the paper tray touch the Paper Select key PAPER TRAYS page 2 11 Depending on the size of the placed original there may be cases w...

Page 173: ...ets can be set A single copy can be made even if 0 appears for the number of copies If an incorrect number of copies is set Press the CLEAR key and then enter the correct number 4 Press the START key To cancel scanning of the original and copying Press the STOP key Plain 7 8 11 Special Modes 2 Sided Copy ...

Page 174: ... left open parts outside of the original will be copied black causing excessive use of toner Do not place any objects under the original size detector Closing the automatic document feeder with an object underneath may damage the original size detector plate and prevent correct detection of the document size 2 Check the paper to be used Make sure that the desired paper tray is selected To change t...

Page 175: ...ormally copying will start Depending on the copy settings 2 sided copying etc copying may not begin until all originals have been scanned In this case go to the next step 5 Remove the original and place the next original and then press the START key Repeat this step until all originals have been scanned 6 Touch the Read End key To cancel scanning of the original and copying Press the STOP key Plai...

Page 176: ...inals face up in the document feeder tray with the edges aligned evenly Insert the originals all the way into the document feeder tray Multiple originals can be placed in the document feeder tray The stack of originals must not be higher than the indicator line on the tray 2 Touch the 2 Sided Copy key Originals Copies Originals Copies Originals Copies 1 Indicator line Special Modes 2 Sided Copy Ou...

Page 177: ...lect key PAPER TRAYS page 2 11 Depending on the size of the placed original there may be cases where the same size of paper as the original is not selected automatically In this event change the paper size manually 5 Set the number of copies number of sets with the numeric keys Up to 999 copies sets can be set If you are only making a single copy the copy can be made with the copy number display s...

Page 178: ...riginals Binding Change is used Binding Change is not used The reverse side is upside down The reverse side is not upside down Select this when the pages will be bound into a tablet Select this when the pages will be bound into a booklet A 1 2 A A A 3 A ...

Page 179: ...he automatic document feeder If left open parts outside of the original will be copied black causing excessive use of toner Do not place any objects under the original size detector Closing the automatic document feeder with an object underneath may damage the original size detector plate and prevent correct detection of the document size 2 Touch the 2 Sided Copy key Originals Copies Original size...

Page 180: ...tomatically In this event change the paper size manually 5 Set the number of copies number of sets with the numeric keys Up to 999 copies sets can be set A single copy can be made even if 0 appears for the number of copies If an incorrect number of copies is set Press the CLEAR key and then enter the correct number 6 Press the START key Scanning begins 7 Remove the original and place the next orig...

Page 181: ...To cancel scanning of the original and copying Press the STOP key System Settings Administrator Initial Status Settings 2 Sided Copy The default 2 sided copy mode can be changed Read End Place next original Press Start When finished press Read End ...

Page 182: ...ype key for the original Original image type select keys Special Modes 2 Sided Copy Output File Quick File Copy Ratio 100 Original Paper Select Auto A4 Plain Auto Exposure Auto A4 Preview Exposure OK Manual Original Image Type 1 3 5 Text Prtd Photo Photo Text Photo Map Text Printed Photo Scan Resolution Auto Mode Description Text Text Prtd Photo Printed photo Text Photo Map Photo Use this mode for...

Page 183: ...tor To change the resolution When making a full size copy you can press the Scan Resolution key to select the scanning resolution System Settings Administrator Initial Status Settings Exposure Type This is used to change the default original image type System Settings Administrator Copy Exposure Adjustment The exposure level used for automatic exposure adjustment can be adjusted System Settings Ad...

Page 184: ...ey If the message Rotate original from to is displayed change the orientation of the original as indicated in the message For a non standard size original the size must be entered in order to use Auto Image To cancel automatic ratio selection Touch the Auto Image key so that it is no longer highlighted To return the ratio to 100 To return the ratio setting to 100 touch the Copy Ratio key to displa...

Page 185: ... can be set to show any ratio using Add or Change Extra Preset Ratios in the system settings administrator To quickly select a ratio touch a reduction or enlargement key to select a ratio close to the desired ratio and then use the zoom keys for fine adjustment The zoom keys can be used to select any ratio from 25 to 400 in increments of 1 Touch the key to increase the ratio or the key to decrease...

Page 186: ... to 100 To return the ratio setting to 100 touch the Copy Ratio key to display the ratio menu and then touch the 100 key System Settings Administrator Add or Change Extra Preset Ratios Two enlargement preset ratios 101 to 400 and two reduction preset ratios 25 to 99 can be added An added preset ratio can also be changed Copy Ratio OK Auto Image XY Zoom 115 122 141 70 81 86 100 Zoom 75 A4 B5 A3 B4 ...

Page 187: ...he ratio from 25 to 400 in increments of 1 3 Touch the Y key and set the Y vertical ratio in the same way as the X key 4 Touch the OK key After touching the OK key make sure that a paper size suitable for the ratio is selected To quickly select a ratio touch a preset ratio key A to select a ratio close to the desired ratio and then use the zoom keys B for fine adjustment As an alternative to touch...

Page 188: ... key 2 Touch the OK key Specifying an AB original size 1 Touch the AB Inch key 2 Touch the appropriate original size key 3 Touch the OK key Specifying a non standard original size Original OK A5 A5R B5 Size Input A4R 216x340 216x343 A4 B5R B4 A3 Custom Size Inch Auto Manual AB Manual 1 2 5 x8 5 x8 R 8 x11 8 x14 8 x13 8 x13 8 x11R 11x17 Custom Size Original OK Size Input Inch Auto Manual AB Manual ...

Page 189: ...om 140 mm to 432 mm 5 1 2 to 17 can be entered If the horizontal dimension of the original is less than 140 mm 5 1 2 use the document glass 2 Enter the Y vertical dimension of the original Touch the Y height numeric value display key to open a number entry screen Enter the height of the original with the numeric keys and touch the OK key in the number entry screen When the document glass is used a...

Page 190: ...th of the original with the numeric keys and touch the OK key in the number entry screen A dimension from 25 mm to 432 mm 1 to 17 can be entered 2 Enter the Y vertical dimension of the original Touch the X width numeric value display key to open a number entry screen Enter the width of the original with the numeric keys and touch the OK key in the number entry screen A dimension from 25 mm to 432 ...

Page 191: ... the Custom Size key 2 Retrieve the desired stored original size 1 Touch the Recall tab 2 Touch the key of the original size that you wish to retrieve 3 Touch the OK key To cancel the operation Press the CLEAR ALL key A5 A5R B5 216x340 A4R 216x343 A4 A3 B5R B4 Custom Size Original OK Size Input Inch AB A4 Auto Manual X254 Y210 Custom Size Original OK OK Recall Store Delete 3 2 1 ...

Page 192: ...r the sets to the tray Note that the sets will not be offset in the output tray When this function is selected three keys will appear for selecting the staple position Staple sort function Saddle stitch function page 2 35 5 Group key This is used to group copies by page Group mode page 2 34 6 Output display An icon will appear to indicate the output mode 7 OK key Touch this key to close the output...

Page 193: ...may not be possible to select some keys depending what peripheral devices are installed If your screen is different from the screen of previous page see the screens that follow Example The screen when a finisher or saddle stitch finisher is not installed Offset Tray Sort Group Offset Output OK I I II II B I l c I cD1 I ...

Page 194: ...Quick File Folder for document filing is full copying of a large number of originals using the sort function will be impeded Delete unneeded files from the Quick File Folder Sort Output Originals Output Set the number of copies 5 Touch the Output key Touch the Sort key Press the START key The group function is automatically selected when an original is placed on the document glass Group Output Ori...

Page 195: ... 2 Finisher 3 trays Max 100 sheets 2 Saddle stitch finisher Applicable paper sizes A3 B4 A4R 11 x 17 8 1 2 x 14 8 1 2 x 13 1 2 8 1 2 x 13 2 5 8 1 2 x 13 8 1 2 x 11 8 1 2 x 11 R 8K 16KR Number of sheets that can be stapled A3 B4 A4R 11 x 17 8 1 2 x 14 8 1 2 x 13 1 2 8 1 2 x 13 2 5 8 1 2 x 13 8 1 2 x 11 8 1 2 x 11 R 8K Max 50 sheets 2 Finisher Applicable paper sizes A3 B4 A4R 11 x 17 8 1 2 x 14 8 1 ...

Page 196: ...e stapled as covers When this is done the number of sheets that can be used is two less one less for saddle stitch than the stated maximum Saddle stitch only with saddle stitch finisher Saddle stitch cannot be used when the paper is oriented vertically Applicable paper sizes A3 B4 A4R 8 1 2 x 11 R 8K Number of sheets that can be stapled Max 30 sheets 2 The number of sheets that can be stapled at o...

Page 197: ... fold settings screen To fold inward printed side inside touch the Fold Inside key To fold outward printed side outside touch the Fold Outside key Special media such as transparency film and tab paper cannot be used When the paper folding function is selected the staple or hole punch function cannot be used When two sided printing is disabled in the machine s system settings administrator the pape...

Page 198: ... and punch functions When using the staple sort function or the punch function the original must be placed as shown below to enable stapling or punching in the desired position on the paper The hole punch function cannot be used with the saddle stitch or paper folding function together Staple sort Punch Document feeder tray Document glass Document feeder tray Document glass One staple top Two stap...

Page 199: ...feeder If left open parts outside of the original will be copied black causing excessive use of toner 2 Place paper in the bypass tray Insert the paper with print side face up However if the paper type is Letter Head or Pre Printed load the paper with the print side face up If Disabling of Duplex is enabled in the system settings administrator load the paper in the normal way face up in trays 1 to...

Page 200: ...e A4 etc the paper size will be detected automatically and an appropriate size set Custom Size key Touch this key if you wish to enter numeric values for the size of the loaded paper Enter the paper size of the bypass tray page 2 41 Manual key This key can be touched to display the 16K 16KR and 8K keys Touch one of these keys if you loaded the corresponding size of paper 2 Touch the OK key If tab ...

Page 201: ...ins If the originals were placed in the document feeder tray the originals are copied If you placed the originals on the document glass scan each page one page at a time When using sort mode change originals and press the START key Repeat until all pages have been scanned and then press the Read End key To cancel scanning of the original and copying Press the STOP key 1 2 OK OK 148 432 mm 100 297 ...

Page 202: ...ey COPYING A LARGE NUMBER OF ORIGINALS AT ONCE Job Build page 2 54 6 Tandem Copy key USING TWO MACHINES TO MAKE A LARGE NUMBER OF COPIES Tandem Copy page 2 57 7 Covers Inserts key USING A DIFFERENT PAPER TYPE FOR COVERS Covers Inserts page 2 60 8 Transparency Inserts key ADDING INSERTS WHEN COPYING ON TRANSPARENCY FILM Transparency Inserts page 2 71 9 Multi Shot key COPYING MULTIPLE ORIGINALS ONTO...

Page 203: ...Count key CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE COPYING Original Count page 2 120 8 Mixed Size Original key COPYING ORIGINALS OF DIFFERENT SIZES Mixed Size Original page 2 122 9 Slow Scan Mode key COPYING THIN ORIGINALS Slow Scan Mode page 2 125 Special Modes 2 2 OK Image Edit Sharpness Quick File Proof Copy Slow Scan Mode Original Count Mixed Size Original Stamp File 1 2 3 4 5 6 7...

Page 204: ...l mode settings and return to the special modes menu screen Touch this key when you wish to continue selecting other special mode settings C During selection of special mode settings this key returns you to the special modes menu screen without saving the settings When settings have been completed this cancels the settings and returns you to the special modes menu screen Special Modes OK 10 Margin...

Page 205: ...for the string holes so the image is not cut off 1 1 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Select the special modes 1 Touch the Special Modes key 2 Touch the Margin Shift key Special modes menu 1st screen page 2 42 3 Set the margin shift 1 Touch the margin shift position Select one of the three positions 2 Set the amount of...

Page 206: ...y Repeat until all pages have been scanned and then touch the Read End key To cancel scanning of the original and copying Press the STOP key Rotation copy cannot be used in combination with margin shift To cancel the margin shift setting Touch the Cancel key in the screen of step 3 System Settings Administrator Initial Margin Shift Setting The default margin shift setting can be set from 0 mm to 2...

Page 207: ...hadows appear here Not using the erase function Using the erase function Shadows appear on the copy Shadows do not appear on the copy 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Select the special modes 1 Touch the Special Modes key 2 Touch the Erase key Special modes menu 1st screen page 2 42 Edge Erase Centre Erase Edge Centre ...

Page 208: ...gin If you are using the document glass to copy multiple original pages copying will take place as you scan each original If you have selected sort mode change originals and press the START key Repeat until all pages have been scanned and then touch the Read End key To cancel scanning of the original and copying Press the STOP key If a ratio setting is used in combination with an erase setting the...

Page 209: ...ument 1 Place the original on the document glass Align the centre of the original with the appropriate size mark 2 Select A4 8 1 2 x 11 size paper Select the paper as explained in PAPER TRAYS page 2 11 5 6 5 6 Book or bound document The facing pages are copied onto 2 separate pages A3 11 x 17 Size mark The page on this side is copied first Centreline of A3 original Centreline of 11 x 17 original C...

Page 210: ...Read End key To cancel scanning of the original and copying Press the STOP key When using dual page copy the original must be placed on the document glass To erase shadows caused by the binding of a book or other bound document use the erase function However note that Centre Erase and Edge Centre Erase cannot be used To cancel dual page copy Touch the Dual Page Copy key in the screen of step 3 so ...

Page 211: ...amphlet Pamphlet copy using 8 original pages 1 Place the original Place the original face up in the document feeder tray or face down on the document glass If the originals are 2 sided place them in the document feeder tray 2 Select the special modes 1 Touch the Special Modes key 2 Touch the Pamphlet Copy key Special modes menu 1st screen page 2 42 7 2 2 3 4 5 6 7 5 3 7 5 4 Originals 7 2 7 5 3 5 4...

Page 212: ...d tray is displayed To change the paper tray for the cover touch the Paper Tray key When the Paper Tray key is touched a tray selection screen appears Select the paper tray for the cover in the tray selection screen and touch the OK key 3 Touch the OK key When the cover paper is fed from the inserter the cover cannot be copied on Two sided copying is not possible on label sheets transparency film ...

Page 213: ...opied onto each sheet of paper Blank pages will be automatically produced at the end if the number of original pages is not a multiple of four When a saddle stitch finisher is installed the saddle stitch function can be used When pamphlet copy is used in combination with the saddle stitch function and the number of originals is greater than the number of sheets that can be stapled a message will a...

Page 214: ...d and then scan from the set with the first page The settings that you select for the first set can be used for all remaining sets Sorting the copies of a large number of originals into 2 sets 1 Insert the originals face up in the document feeder tray Insert the originals all the way into the document feeder tray Multiple originals can be placed in the document feeder tray The stack of originals m...

Page 215: ...opy settings for each set of originals To cancel scanning Press the STOP key All scanned data will be cleared 5 Touch the Read End key To cancel copying Press the STOP key If the Quick File Folder of document filing mode is full copying in job build mode will be impeded Delete unneeded files from the Quick File Folder To cancel job build mode Touch the Job Build key in the screen of step 2 so that...

Page 216: ...be changed manually with the Original key If the automatic original detection function is operating the original size will be detected for each set of originals placed When the bypass tray is selected it is not possible to change the paper type If XY Zoom was set for the ratio when the previous original was scanned it will not be possible to change the ratio When Job Build is used in combination w...

Page 217: ...ing the system settings in the master machine the IP address of the slave machine is required For the port number it is best to use the initial setting 50001 Unless you experience difficulty with this setting do not change the port number The tandem settings should be configured by your network administrator If the master machine and slave machine will switch roles configure the IP address of the ...

Page 218: ...ment glass change originals and press the START key Repeat until all pages have been scanned and then touch the Read End key The following screen appears when the START key is pressed After the message appears tandem copying begins If tandem copying is not possible the following screen appears To have the master machine make all copies touch the OK key To cancel the job touch the Cancel key To can...

Page 219: ...e the machine that still has paper continues the job When paper is added to the machine that ran out the job resumes When user authentication is enabled User authentication is enabled in the master machine tandem copying is possible User authentication is enabled in the slave machine but not in the master machine tandem copying is not possible If tandem copying is performed without setting the num...

Page 220: ...place the originals in the document feeder tray select 1 sided or 2 sided copying and select the number of copies and any other desired copy settings When these settings have been completed perform the procedure to select covers inserts The originals must be scanned using the automatic document feeder The document glass cannot be used For covers only one sheet can be inserted for the front cover a...

Page 221: ...eeder tray Insert the originals all the way into the document feeder tray Multiple originals can be placed in the document feeder tray The stack of originals must not be higher than the indicator line on the tray The document glass cannot be used 2 Select the special modes 1 Touch the Special Modes key 2 Touch the Covers Inserts key Special modes menu 1st screen page 2 42 3 Touch the Front Cover k...

Page 222: ... in the tray selection screen and touch the OK key 4 Touch the OK key If the cover will be copied on label sheets transparency film and tab paper cannot be used If not copied on tab paper can be inserted When the cover paper is fed from the inserter the cover cannot be copied on To cancel cover settings Touch the Cancel key 5 If you wish to insert a back cover touch the Back Cover key The screen o...

Page 223: ...the originals in the document feeder tray begins To cancel scanning and copying Press the STOP key This function cannot be used in combination with the saddle stitch function The document glass cannot be used Cover settings cannot be selected if insertion of covers and inserts is disabled in the system settings administrator To cancel cover sheet insertion Touch the Cancel key in the screen of ste...

Page 224: ...the originals all the way into the document feeder tray Multiple originals can be placed in the document feeder tray The stack of originals must not be higher than the indicator line on the tray The document glass cannot be used 2 Select the special modes 1 Touch the Special Modes key 2 Touch the Covers Inserts key Special modes menu 1st screen page 2 42 3 Touch the Insertion Type A key 6 5 4 2 3 ...

Page 225: ...py key When tab paper is used for inserts the tab paper can be copied on To select tab copying see 2 COPYING CAPTIONS ONTO TAB PAPER Tab Copy page 2 79 5 Touch the OK key If both sides of the insert will be copied on label sheets transparency film and tab paper cannot be used If not copied on tab paper can be inserted When the insert paper is fed from the inserter the insert cannot be copied on If...

Page 226: ... sided originals page 2 146 The CLEAR key can be pressed to return the setting of the selected item to the default value If you make a mistake press the CLEAR key and then enter the correct number 3 Touch the Enter key C This shows the total number of inserts Up to 100 insert sheets can be inserted To insert multiple inserts touch the Enter key after entering each insertion page number insertion p...

Page 227: ...opies Up to 100 insert sheets can be added Note that two insert sheets cannot be inserted between the same two pages When performing 2 sided copying of 2 sided originals an insert cannot be added between the front and reverse sides of an original page This function cannot be used in combination with the saddle stitch function Cover insert settings cannot be selected if insertion of covers and inse...

Page 228: ...s 1 Touch the Special Modes key 2 Touch the Covers Inserts key Special modes menu 1st screen page 2 42 2 Touch the Page Layout key 12 11 10 9 8 7 6 5 4 3 2 1 12 11 10 9 8 7 6 5 4 3 2 1 4th page insert A 7th page insert B 9th page insert B 12th page insert A 5th page insert A 7th page insert B 9th page insert B 12th page insert A Special Modes OK Cancel OK Front Cover Back Cover Insertion Type B In...

Page 229: ...Insertion Type B key and go to step 5 To cancel touch the Cancel key Icons Copy on front side only Copy on reverse side only 2 sided copy Do not copy For inserts the insertion page also appears represents a page number Copy only on front side at page 2 sided copy at page Insert without copying at page 4 Change the front back cover settings The settings are changed in the same way as they are initi...

Page 230: ... changing the settings touch the OK key and return to step 3 6 Touch the OK key You will return to the base screen of copy mode Covers Inserts Insertion Amend OK Insertion Type B Insertion Type A 5 Insertion Total 4 A4 Plain Tray 1 Bypass Tray A4 Plain Enter Insertion Page Special Modes OK Cancel OK Front Cover Back Cover Insertion Type B Insertion Type A Insertion Settings Tray Settings Inserts S...

Page 231: ...hen placing transparency film in the bypass tray ensure that the side to be printed on is face up When loading transparency film ensure that the rounded corner of the sheet is facing the front left of the machine When loading the transparency film into tray 3 configure the bypass tray settings as explained in MAKING COPIES USING THE BYPASS TRAY page 2 39 When loading transparency film into tray 3 ...

Page 232: ...he automatically selected paper tray paper size and paper type are indicated here 5 Press the START key Copying will begin To cancel scanning and copying Press the STOP key The number of copies cannot be selected in this mode When performing 2 sided copying only 2 sided to 1 sided mode can be used To cancel the transparency inserts setting Touch the Cancel key in the screen of step 4 Special Modes...

Page 233: ...ges onto one sheet This function saves paper and is convenient when you wish to present multiple pages in a compact format or show a view of all pages in a document 2in1 copying 4in1 copying B A A B D C B A A B C D 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Select the special modes 1 Touch the Special Modes key 2 Touch the Multi...

Page 234: ... change originals and press the START key Repeat until all pages have been scanned and then touch the Read End key To cancel scanning and copying Press the STOP key When using the multi shot function the appropriate copy ratio will be automatically set based on the original size paper size and the number of originals to be copied onto one sheet The minimum possible reduction ratio is 25 The origin...

Page 235: ...function is convenient for arranging copies into an attractive booklet or pamphlet 1 Select the special modes 1 Touch the Special Modes key 2 Touch the Book Copy key Special modes menu 1st screen page 2 42 C 3 B 2 A 1 D 4 A 1 B 2 C 3 D 4 3 1 2nd page Back cover Originals Cover Inside of cover 3rd page 1st page 4th page Inside of back cover Place the original The copies are in the same layout as th...

Page 236: ...r in the currently selected tray is displayed In the example screen 11 x 17 A3 size plain paper is loaded in the bypass tray To change the paper tray for the cover touch the Paper Tray key When the Paper Tray key is touched a tray selection screen appears Select the desired paper tray in the tray selection screen and touch the OK key 3 Touch the OK key If the cover will be copied on label sheets t...

Page 237: ...ing begins Scan the remaining original pages in the following order Opened inside of front cover and 1st page Opened 2nd and 3rd page Opened last page and inside of back cover To cancel scanning Press the STOP key 7 Place the next pair of opened pages and press the START key Repeat this step until all original pages have been scanned To cancel scanning Press the STOP key Special Modes OK Cancel OK...

Page 238: ... is not a multiple of four If a saddle stitch finisher is installed the book copy function can be used in combination with the saddle stitch or paper folding function When book copy is selected 2 sided copying is automatically selected When settings are selected that prevent 2 sided copying the book copy function cannot be used To cancel book copy Touch the Cancel key in the screen of step 2 Read ...

Page 239: ...GINALS AND THE TAB PAPER Tab copying with a left binding Originals Placing the originals Loading tab paper Document feeder tray Insert the originals so that the side with no tab text enters first Load the tab paper so that the tab on the first sheet is away from you Document glass Place so that the side with the tab text is on the left GHI DEF ABC GHI DEF ABC ABC Prepare originals that match the t...

Page 240: ...eft 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Select the special modes 1 Touch the Special Modes key 2 Touch the Tab Copy key Special modes menu 1st screen page 2 42 3 Set the tab width 1 Set the image shift width tab width with the keys 0 mm to 20 mm 0 to 5 8 can be entered 2 Touch the OK key You will return to the base screen...

Page 241: ...ab paper can be as wide as A4 width 210 mm plus 20 mm or 8 1 2 x 11 paper 8 1 2 plus 5 8 5 Press the START key Copying will begin If you are using the document glass to copy multiple original pages copying will take place as you scan each original If you have selected sort mode change originals and press the START key Repeat until all pages have been scanned and then touch the Read End key To canc...

Page 242: ...per to be used for card shot Select the paper as explained in PAPER TRAYS page 2 11 2 Place the original face down on the document glass 3 Select the special modes 1 Touch the Special Modes key 2 Touch the Card Shot key Special modes menu 1st screen page 2 42 Front Back Originals Copies Example of an A4 8 1 2 x 11 size portrait copy Example of an A4 8 1 2 x 11 size landscape copy Special Modes 2 S...

Page 243: ...set in Card Shot Settings in the system settings administrator 2 Touch the OK key You will return to the base screen of copy mode Make sure that the entered dimensions appear in the Original key 5 Press the START key to scan the front side of the card To cancel scanning Press the STOP key 6 Turn the card over and press the START key to scan the reverse side of the card To cancel scanning Press the...

Page 244: ...g this function To cancel card shot Touch the Cancel key in the screen of step 4 System Settings Administrator Card Shot Settings This is used to set the values to which the size returns when the Size Reset key is pressed 25 mm to 210 mm 1 to 8 1 2 can be entered for both the horizontal and vertical dimensions The factory default settings are 86 mm 3 3 8 for X the width and 54 mm 2 1 8 for Y the h...

Page 245: ...nly Text A 6 positions Watermark Centre of paper If the selected stamp content of one position overlaps the stamp content of another position priority will be given in the following order watermark right side left side centre Content that is hidden due to overlapping will not be printed Text will be printed at the preset size regardless of the copy ratio or paper size setting Text will be printed ...

Page 246: ...at show the print positions will appear as follows depending on the state of the settings The above key is the top left key The appearance of each key varies depending on the position of the key Date and Page Numbering cannot be selected in multiple positions If the Date key or Page Numbering key is touched when Date or Page Numbering has already been selected for a position a message will appear ...

Page 247: ...t binding of the originals 2 Select stamp settings for covers inserts If you do not want to print the stamp items on covers inserts touch the checkbox to remove the checkmark 3 Touch the OK key You will return to the base screen of copy mode To edit a stamp position or delete a stamp item touch the Layout key CHECKING THE STAMP LAYOUT Layout page 2 101 When copying on covers inserts is not selecte...

Page 248: ...iginal pages copying will take place as you scan each original If you have selected sort mode change originals and press the START key Repeat until all pages have been scanned and then touch the Read End key To cancel scanning and copying Press the STOP key To cancel Stamp Touch the Cancel key in the screen of step 3 ...

Page 249: ...e If you need to change the date touch the Date Change key Set the date that you wish to use and touch the OK key As an alternative to touching the keys you can also directly touch the numeric value display key and change the value with the numeric keys If you select a date that does not exist such as Feb 30 the OK key will be greyed out to prevent entry Changing the date here will not change the ...

Page 250: ...r printing on all pages After touching the OK key continue from step 5 of GENERAL PROCEDURE FOR USING STAMP page 2 86 to complete the copy procedure To cancel the date print setting Touch the Cancel key in the screen of step 2 Cancel OK Date Change MM DD YYYY DD MM YYYY 04 APR 2010 All Pages First Page Stamp Date MM DD YYYY YYYY MM DD ...

Page 251: ...cted for the density of the stamp background Two stamp sizes can be selected CONFIDENTIAL PRIORITY PRELIMINARY FINAL FOR YOUR INFO DO NOT COPY IMPORTANT COPY URGENT DRAFT TOP SECRET PLEASE REPLY 1 Touch the Stamp key in the stamp selection screen See steps 1 to 4 of GENERAL PROCEDURE FOR USING STAMP page 2 86 2 Touch the key of the stamp that you wish to use CONFIDENTIAL Cancel OK PRIORITY CONFIDE...

Page 252: ...re The stamp text cannot be edited To cancel a stamp setting Touch the Cancel key in the screen of step 2 Cancel OK PRIORITY CONFIDENTIAL DO NOT COPY FOR YOUR INFO DRAFT URGENT FINAL PRELIMINARY COPY IMPORTANT PLEASE REPLY TOP SECRET Exposure 2 1 3 Larger Smaller All Pages First Page Size Stamp Stamp Stamp Exposure OK Exposure 1 2 3 Cancel OK PRIORITY CONFIDENTIAL DO NOT COPY FOR YOUR INFO DRAFT U...

Page 253: ...ith the numeric keys and touch the OK key The CLEAR key can be pressed to return the setting of the selected item to the default value If you make a mistake press the CLEAR key and then enter the correct number When 2 sided copying is performed the total pages is the total number of sides of the paper If the final page is blank it is not counted However if a back cover will be added and the Count ...

Page 254: ...s are not printed on pages after the page set as the Last Number Printing Starts from Page is used to set the page number from which you want to begin printing page numbers For example if 3 is set and 1 sided copying is being performed page numbers will be printed beginning from the 3rd copy sheet the 3rd original page If 2 sided copying is being performed page numbers will be printed beginning fr...

Page 255: ...nserted sheets are 2 sided copies each body sheet is counted as one page and each inserted sheet is counted as two pages Page numbers are printed on covers inserts if the covers inserts are counted and if they are copied on 7 Touch the OK key 8 Touch the OK key After touching the OK key continue from step 5 of GENERAL PROCEDURE FOR USING STAMP page 2 86 to complete the copy procedure OK Count Fron...

Page 256: ...other stamp item is set in this changing position the page numbers will alternate sides with this stamp item A stamp item that is in a position not affected by the changing page number position will be printed in its original set position Example When four pages are copied using pamphlet copy and the page number format is 1 2 3 the result is as follows In this example the page number is set at the...

Page 257: ...een entered touch the OK key To store or delete a text string touch the Store Delete key Storing editing and deleting text strings page 2 99 3 Specify the text to be printed 1 Touch the text string that you wish to select You can touch the 5 10 key to switch the number of keys displayed in the screen between 5 and 10 When 5 key display is selected the entire text string appears in each key 2 Touch...

Page 258: ...p 5 of GENERAL PROCEDURE FOR USING STAMP page 2 86 to complete the copy procedure Text settings can also be configured in the Web pages Click Application Settings Copy settings and then Text Settings Stamp in the Web page menu To cancel a text setting Touch the Cancel key in the screen of step 2 Cancel OK Pre Set First Page All Pages Store Delete Recall Direct Entry Stamp Text AAA AAA ...

Page 259: ...he key with the text string is touched the following screen appears When the Amend key is touched a text entry screen appears The stored text string appears in the text entry screen Edit the text When you have finished entering the text touch the OK key The text entry screen will close When the Delete key is touched the stored text is deleted Text settings can also be configured in the Web pages C...

Page 260: ...y using a stored text string continue from step 2 of PRINTING TEXT ON COPIES Text page 2 97 No 01 AAA AAA No 03 CCC CCC No 04 No 02 BBB BBB No 05 No 07 No 08 No 09 No 10 No 06 1 3 10 5 Store Delete Stamp Text 10 5 Store Delete Stamp Text Back _1 11 1 Q 1 dl dl F J1 I F J1 l J I r JI I G I I ...

Page 261: ...want to delete or whose position you want to change A maximum of 14 characters appear in each key 3 To change the position of the item touch the Move key To delete the item touch the Delete key If the Move key is touched a screen for selecting the destination position appears If the Delete key is touched the item is deleted Go to step 6 OK Special Modes Special Modes OK Layout Cancel Date Watermar...

Page 262: ...itch the print positions 5 Touch the OK key If you attempt to move the stamp item to a position that is already occupied by another stamp item a message will appear asking you if you wish to overwrite the other stamp item To overwrite the other stamp item touch the Yes key To cancel the move touch the No key 6 Touch the OK key Select the location to move the selected item OK Stamp Move Not selecte...

Page 263: ...atermark The angle of a watermark can be selected in the range 90 degrees to 90 degrees in increments of 45 degrees CONFIDENTIAL PRIORITY PRELIMINARY FINAL FOR YOUR INFO DO NOT COPY IMPORTANT COPY URGENT DRAFT TOP SECRET PLEASE REPLY 1 Touch the Watermark key in the stamp selection screen See steps 1 to 4 of GENERAL PROCEDURE FOR USING STAMP page 2 86 2 Touch the key of the watermark that you wish...

Page 264: ...ge 2 86 to complete the copy procedure The watermark text cannot be edited To cancel a watermark setting Touch the Cancel key in the screen of step 2 Cancel OK PRIORITY CONFIDENTIAL DO NOT COPY FOR YOUR INFO DRAFT URGENT FINAL PRELIMINARY COPY IMPORTANT PLEASE REPLY TOP SECRET Exposure 45 Angle 90 90 Watermark 2 1 3 All Pages First Page Stamp Stamp Exposure OK Exposure 1 2 3 Cancel OK PRIORITY CON...

Page 265: ...STER Multi Page Enlargement page 2 108 3 Mirror Image key REVERSING THE IMAGE Mirror Image page 2 111 4 Centring key COPYING IN THE CENTRE OF THE PAPER Centring page 2 112 5 B W Reverse key REVERSING WHITE AND BLACK IN A COPY B W Reverse page 2 114 OK Mirror Image Multi Page Enlargement B W Reverse Centring Photo Repeat OK Special Modes Image Edit Special Modes 2 2 OK Image Edit Sharpness Proof Co...

Page 266: ...n A4 8 1 2 x 11 size paper 4 copies are made Copying on A3 11 x 17 size paper 8 copies are made Copying on A4 8 1 2 x 11 size paper 8 copies are made Copying on A3 11 x 17 size paper 16 copies are made Copying on A4 8 1 2 x 11 size paper Ratio 95 10 copies are made Copying on A4 8 1 2 x 11 size paper 2 copies are made Copying on A3 11 x 17 size paper 4 copies are made Copying on A4 8 1 2 x 11 size...

Page 267: ...ze original up to 57 mm x 100 mm 2 1 8 x 3 5 8 only A4 8 1 2 x 11 can be selected for the paper size 4 Press the START key Copying will begin If you have selected sort mode change originals and press the START key Repeat until all pages have been scanned and then touch the Read End key To cancel scanning and copying Press the STOP key The original must be placed on the document glass Only A4 8 1 2...

Page 268: ...int it as a composite image using multiple sheets of paper 1 Select the special modes 1 Touch the Special Modes key 2 Touch the keys to switch through the screens 3 Touch the Image Edit key 4 Touch the Multi Page Enlargement key Image Edit KEY page 2 105 Original A4 8 1 2 x 11 size Copy enlarged image on 8 sheets of A3 11 x 17 paper ...

Page 269: ... enlargement sizes shown in the table at left are possible for multi page enlargement An A size original cannot be enlarged to a B size and a B size original cannot be enlarged to an A size To print a borderline around the copy image touch the Border Print key so that it is highlighted 3 Place the original face down on the document glass in the orientation indicated in the screen Ready to scan for...

Page 270: ...can be selected If a combination of settings is selected for which multi page enlargement is not possible invalid selection beeps will sound The paper size number of sheets required for the enlarged image and the ratio are automatically selected based on the selected original size and enlargement size The paper size and ratio cannot be selected manually If no paper trays have the size of paper tha...

Page 271: ...eturn to the special modes screen Touch the OK key to return to the base screen of copy mode 4 Press the START key Copying will begin If you are using the document glass to copy multiple original pages copying will take place as you scan each original If you have selected sort mode change originals and press the START key Repeat until all pages have been scanned and then touch the Read End key To ...

Page 272: ...e screens 3 Touch the Image Edit key Image Edit KEY page 2 105 3 Select Centring 1 Touch the Centring key so that it is highlighted 2 Touch the OK key You will return to the special modes screen Touch the OK key to return to the base screen of copy mode 4 Press the START key Copying will begin If you are using the document glass to copy multiple original pages copying will take place as you scan e...

Page 273: ... when using the centring function but not enlarged When the original size or the paper size is displayed as a special size this function cannot be used To cancel centring Touch the Centring key in the screen of step 3 so that it is not highlighted ...

Page 274: ...y Image Edit KEY page 2 105 3 Select B W Reverse 1 Touch the B W Reverse key so that it is highlighted 2 Touch the OK key You will return to the special modes screen Touch the OK key to return to the base screen of copy mode 4 Press the START key Copying will begin If you are using the document glass to copy multiple original pages copying will take place as you scan each original If you have sele...

Page 275: ...ts When this function is selected the Original Image Type setting for exposure adjustment automatically changes to Text To cancel B W reverse Touch the B W Reverse key in the screen of step 3 so that it is not highlighted ...

Page 276: ...Touch the OK key to return to the base screen of copy mode 4 Press the START key Copying will begin If you are using the document glass to copy multiple original pages copying will take place as you scan each original If you have selected sort mode change originals and press the START key Repeat until all pages have been scanned and then touch the Read End key To cancel scanning and copying Press ...

Page 277: ... tray or face down on the document glass 2 Select copy settings in the base screen 3 Select Proof Copy 1 Touch the Special Modes key SPECIAL MODES page 2 42 2 Touch the keys to switch through the screens 3 Touch the Proof Copy key so that it is highlighted 4 Touch the OK key A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A If OK After adjustments are made 1 s...

Page 278: ...glass to copy multiple originals change originals and press the START key Repeat until all pages have been scanned and then touch the Read End key One set of copies will be printed To cancel copying Press the STOP key 6 Check the printed set of copies If the copies are acceptable touch the End key If you need to change the settings touch the Change key When the End key is touched the remaining set...

Page 279: ...T key One set of copies is printed again using the adjusted settings Check the results If further adjustments are needed repeat steps 6 through 8 Repeating Proof Copy does not decrease the remaining number of sets to be printed 9 Touch the End key You will return to the base screen of copy mode and the remaining sets will be printed To cancel scanning and copying Press the STOP key If Proof Copy i...

Page 280: ...ent feeder tray Multiple originals can be placed in the document feeder tray The stack of originals must not be higher than the indicator line on the tray 2 Select Original Count 1 Touch the Special Modes key SPECIAL MODES page 2 42 2 Touch the keys to switch through the screens 3 Touch the Original Count key so that it is highlighted 4 Touch the OK key You will return to the base screen of copy m...

Page 281: ...original pages For example when two sided copying is performed using one original the number 1 will appear to indicate that one original sheet was scanned not 2 to indicate the front side page and the reverse side page If the displayed number of original sheets is different from the actual number of original sheets Press the STOP key To cancel the original count mode setting Touch the Original Cou...

Page 282: ...e this setting for originals that are different sizes but have sides that are the same length The originals are inserted in the document feeder tray with the sides that are the same length aligned together on the left A3 and A4 B4 and B5 A4R and A5 11 x 17 and 8 1 2 x 11 8 1 2 x 14 and 8 1 2 x 11 R 8 1 2 x 14 and 5 1 2 x 8 1 2 8 1 2 x 13 and 8 1 2 x 11 R 8 1 2 x 13 and 5 1 2 x 8 1 2 8 1 2 x 11 R a...

Page 283: ...o switch through the screens 3 Touch the Mixed Size Original key Special modes menu 2nd screen page 2 43 3 Select Mixed Size Original settings 1 Touch the Same Width key or the Different Width key as appropriate for the originals 2 Touch the OK key You will return to the base screen of copy mode A3 11 x 17 A4 8 1 2 x 11 Place with the sides that are the same length aligned on the left B4 8 1 2 x 1...

Page 284: ...he mixed size original function cannot be used to copy originals that are the same size but are placed in different orientations A4 and A4R 8 1 2 x 11 and 8 1 2 x 11 R etc To cancel the mixed size original setting Touch the Cancel key in the screen of step 3 System Settings Administrator Original Feeding Mode The original feeding mode can be set to always scan mixed size originals ...

Page 285: ...e higher than the indicator line on the tray If the originals are inserted with too much force they may crumple and misfeed 2 Select Slow Scan Mode 1 Touch the Special Modes key SPECIAL MODES page 2 42 2 Touch the keys to switch through the screens 3 Touch the Slow Scan Mode key so that it is highlighted 4 Touch the OK key You will return to the base screen of copy mode 3 Press the START key Copyi...

Page 286: ...automatic 2 sided copying cannot be used To cancel the slow scan mode setting Touch the Slow Scan Mode key in the screen of step 2 so that it is not highlighted System Settings Administrator Original Feeding Mode This is used to have scanning always take place in slow scan mode ...

Page 287: ... CONVENIENT COPY FUNCTIONS 1 Touch the Interrupt key The Interrupt key does not appear while an original is being scanned 2 Place the original Place the original face up in the document feeder tray or face down on the document glass 3 Select copy settings and press the START key The interrupt copy job begins 4 When the interrupt copy job is completed the interrupted job resumes To cancel scanning ...

Page 288: ...n Depending on the settings of the job in progress the Interrupt key may not appear Interrupt copy cannot be used in combination with the following special modes Job Build Tandem Copy Book Copy Card Shot Multi Page Enlargement Original Count If the document glass is used for an interrupt copy job 2 sided copying sort copying and staple sort copying cannot be selected If any of these functions are ...

Page 289: ...ress the START key After the original is scanned a preview image of the copy appears in the touch panel The copy is not printed until the Start Copy key is touched in the preview screen 4 Check the preview image and then touch the Start Copy key Copy printing begins For details on the preview screen see PREVIEW SCREEN page 2 131 If you need to change the copy settings touch the Reset key To cancel...

Page 290: ...eration Press the CLEAR ALL key System Settings Administrator Default Preview You can set the default state of the Preview key to always selected highlighted Enable this setting if you wish to check a preview image each time you make a copy ...

Page 291: ...sparency inserts This key can only be touched when the entire preview image is displayed in the preview screen 5 Function Rev key Touch to check special mode items 2 sided copying and output settings 6 Display zoom key Use this to set the zoom ratio of the displayed image Changes from the left in the order Full Page Twice 4 Times 8 Times The setting applies to all pages in the file not just the di...

Page 292: ...touched to display the job status screen The first four jobs in the print queue the job in progress and reserved jobs can be checked in the job status display B Detail Spool Complete Stop Delete Copy 2 3 4 002 000 Waiting Computer01 002 000 Waiting 0312345678 001 000 Waiting Print Job Job Queue Sets Progress Status Scan to Fax Job Internet Fax Priority 1 1 Job Queue Copy 1 020 001 Copying JOB STAT...

Page 293: ... completed jobs screen and the spool screen 4 Detail key job queue screen Touch this key to display detailed information on a job 5 Priority key Touch this key to give priority to a selected job 6 Stop Delete key Touch this key to stop or delete a selected job 7 Job list completed jobs screen This shows up to 99 completed jobs The result status of each completed job is shown Copy jobs that used th...

Page 294: ...pears 4 Number of copies sets entered This shows the number of copies sets specified 5 Number of completed copies This shows the number of copies sets completed 000 appears while the job is waiting in the job queue 6 Status Shows the job status Copy 2 002 000 Waiting 1 2 3 4 5 6 Message Status Copying Copying is in progress Waiting The job is waiting to be executed Toner Empty The toner cartridge ...

Page 295: ...ssage appears to confirm the cancellation Touch the Yes key The selected job key is deleted and printing is cancelled If the job in progress is a copy job you can also press the STOP key to display the above screen To cancel touch the Yes key If you do not want to cancel the selected print job Touch the No key in step 5 JOB STATUS 3 4 Computer02 002 000 Waiting 1 Computer01 020 001 Printing 031234...

Page 296: ... the Print Job tab 2 Change the print job status mode to Job Queue Touch this key to change modes The selected mode will be highlighted 3 Touch the key of the copy job to which you want to give priority 4 Touch the Priority key The job being printed stops and the job selected in 3 is printed JOB STATUS 3 4 Computer02 002 000 Waiting 1 Computer01 020 001 Printing 0312345678 001 000 Waiting Internet...

Page 297: ...use the paper ran out the Paper Select key can be pressed to change to a different paper tray When the Paper Select key is pressed the paper tray selection screen appears PAPER TRAYS page 2 11 Touch the key of the tray that has the size of paper that you wish to use and then touch the OK key The stopped copy job will resume JOB STATUS Copy 002 000 Waiting Computer01 002 000 Waiting 0312345678 001 ...

Page 298: ...etting Select 2 sided copying Select margin shift Select punch hole settings Press the START key Press the P key Touch the stored program key Press the START key Considerable time is required to copy the drawings each month because the above settings must be selected In addition mistakes are occasionally made when selecting the settings so some copies must be redone The settings are stored in a jo...

Page 299: ...am When a highlighted numeric key is touched the following screen appears The Store key can be touched to delete the stored settings and store new settings Go to the next step When the Delete key is touched the stored settings are deleted After the deletion is finished touch the Exit key to return to the base screen When Disabling Deletion of Job Programs is enabled in the system settings a stored...

Page 300: ... to 10 characters can be entered for the name When you have finished touch the OK key You will return to the base screen with the stored information reflected in the screen The number of copies cannot be stored Special Modes 2 Sided Copy Output Copy Ratio 100 Original Paper Select Auto A4 Plain Auto Exposure Auto To store make selections and press OK to delete press Cancel Cancel OK Program Name P...

Page 301: ...earing in display Front cover Front cover when not copied on Inserts Insert when not copied on Front cover when one side is copied on Insert when one side is copied on Front cover when a 2 sided original is copied on one side of the cover One page is not copied Insert when a 2 sided original is copied on one side of the insert One page is not copied Front cover when both sides are copied on Insert...

Page 302: ...ing copies Front cover Back cover No copying No copying 1 sided copying No copying 2 sided copying No copying No copying 1 sided copying No copying 2 sided copying 1 sided copying 1 sided copying 1 sided copying 2 sided copying 2 sided copying 1 sided copying 2 sided copying 2 sided copying 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 6 5 1 2 3 4 5 6 1 2 3 4 6 5 1 2 3 4 5 6 ...

Page 303: ...ing copies Front cover Back cover No copying No copying 1 sided copying No copying 2 sided copying No copying No copying 1 sided copying No copying 2 sided copying 1 sided copying 1 sided copying 1 sided copying 2 sided copying 2 sided copying 1 sided copying 2 sided copying 2 sided copying 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 6 5 1 2 3 4 5 6 1 2 3 4 6 5 1 2 3 4 5 6 ...

Page 304: ...nt cover Back cover No copying No copying 1 sided copying No copying 2 sided copying No copying No copying 1 sided copying No copying 2 sided copying 1 sided copying 1 sided copying 1 sided copying 2 sided copying 2 sided copying 1 sided copying 2 sided copying 2 sided copying 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 6 5 1 2 3 4 5 6 1 2 3 4 6 5 1 2 3 4 5 6 1 2 3 4 6 5 ...

Page 305: ...es Front cover Back cover No copying No copying 1 sided copying No copying 2 sided copying No copying No copying 1 sided copying No copying 2 sided copying 1 sided copying 1 sided copying 1 sided copying 2 sided copying 2 sided copying 1 sided copying 2 sided copying 2 sided copying 1 2 3 4 5 6 1 2 3 4 5 6 1 3 4 5 6 1 2 3 4 5 6 1 2 3 4 6 1 2 3 4 6 5 1 3 4 6 1 3 4 6 5 1 2 3 4 6 1 2 3 4 6 5 ...

Page 306: ...eet is shown when Insertion Page is set to 3 in the insertion settings of the insert settings in the special modes 1st page 2nd page 3rd page 4th page 5th page 6th page Insert copying condition Resulting copies 1 sided copying Resulting copies 2 sided copying No copying 1 sided copying 2 sided copying 1st page 2nd page 3rd page Insert copying condition Resulting copies 1 sided copying Resulting co...

Page 307: ... THE PRINT IMAGE TO THE PAPER 3 26 PRINTING MULTIPLE PAGES ON ONE PAGE 3 27 STAPLING OUTPUT PUNCHING HOLES IN OUTPUT 3 29 CONVENIENT PRINTING FUNCTIONS CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS 3 31 CREATING A PAMPHLET Pamphlet Pamphlet Staple 3 31 INCREASING THE MARGIN Margin Shift 3 33 CREATING A LARGE POSTER Poster Printing 3 34 FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE ...

Page 308: ...INT FILES Retention Document Filing 3 54 PRINTING WITHOUT THE PRINTER DRIVER DIRECTLY PRINTING FROM THE MACHINE 3 57 DIRECTLY PRINTING A FILE ON AN FTP SERVER 3 58 DIRECTLY PRINTING A FILE IN USB MEMORY 3 59 DIRECTLY PRINTING A FILE IN A NETWORK FOLDER 3 61 DIRECTLY PRINTING FROM A COMPUTER 3 64 SUBMIT PRINT JOB 3 64 FTP PRINT 3 64 E MAIL PRINT 3 65 CHECKING THE PRINT STATUS JOB STATUS SCREEN 3 66...

Page 309: ...INTOSH ENVIRONMENT page 1 109 in 1 BEFORE USING THE MACHINE Environment Printer driver type Remarks Windows PCL6 PCL5e 1 The machine supports the Hewlett Packard PCL6 and PCL5e printer control languages It is recommended that you use the PCL6 printer driver If you have a problem printing from older software using the PCL6 printer driver use the PCL5e printer driver The printer expansion kit 2 is r...

Page 310: ...roperties window 1 Select the printer driver of the machine If the printer drivers appear as icons click the icon of the printer driver to be used If the printer drivers appear as a list select the name of the printer driver to be used from the list 2 Click the Preferences button If you are using Windows 2000 the Preferences button does not appear Click a tab on the Print dialog box to adjust the ...

Page 311: ...tton Make sure the paper size is the same as the paper size set in the software application Up to eight custom paper sizes can be stored Storing a custom paper size makes it easy to specify that size each time you need to use it To store a paper size select Custom Paper or one of User1 to User7 from the pull down menu and click the Custom button 4 Click the Print button Printing begins 1 2 3 ...

Page 312: ...paper only When other than Auto Select is selected in Paper Type A tray with the specified type of paper and the size specified in Paper Size is used for printing Special media can also be placed in the bypass tray For the procedure for loading paper and other media in the bypass tray see LOADING PAPER IN THE BYPASS TRAY page 1 42 in 1 BEFORE USING THE MACHINE When Enable Detected Paper Size in By...

Page 313: ...print The information that must be entered varies depending on the authentication method being used so check with the administrator of the machine before printing 1 Open the printer driver properties window from the print window of the software application 1 Select the printer driver of the machine 2 Click the Preferences button The button that is used to open the printer driver properties window ...

Page 314: ...Name Click the Job Name checkbox and enter a job name maximum of 30 characters The entered job name will appear at the top of the operation panel as a file name If you do not enter a job name the file name set in the software application will appear 4 Click the OK button To have a confirmation window appear before printing starts select the Auto Job Control Review checkbox so that a checkmark appe...

Page 315: ...of Printing by Invalid User This is used to prohibit printing of print jobs by users whose user information is not stored in the machine When this function is enabled printing is not allowed when user information is not entered or incorrect information is entered ...

Page 316: ...mbinations of settings that can be selected in the printer driver properties window When a restriction exists on a selected setting an information icon will appear next to the setting Click the icon to view an explanation of the restriction 1 Open the printer driver properties window from the print window of the software application 1 Select the printer driver of the machine 2 Click the Preference...

Page 317: ...of the printer driver properties window Settings configured on each tab are listed at the time of saving allowing you to check the settings as you save them 1 Open the printer driver properties window from the print window of the software application 1 Select the printer driver of the machine 2 Click the Preferences button The button that is used to open the printer driver properties window usuall...

Page 318: ... button 4 Click the OK button 5 Start printing Up to 30 sets of user settings can be saved The following items cannot be saved in user settings A watermark that you created Paper insertion settings Overlay file Tab Paper Print settings on the Special Modes tab PCL6 only The login name password user name and job name entered in the Job Handling tab 3 2 1 ...

Page 319: ...ow from the print window of the software application 1 Select the printer driver of the machine 2 Click the Preferences button The button that is used to open the printer driver properties window usually Properties or Printing Preferences may vary depending on the software application 2 Select the print settings 1 Select the user settings that you wish to use 2 Click the OK button 3 Start printing...

Page 320: ...Windows XP Server 2003 click the start button and then click Printers and Faxes In Windows 2000 click the Start button point to Settings and then select Printers In Windows XP if Printers and Faxes does not appear in the start menu select Control Panel select Printers and Other Hardware and then select Printers and Faxes 2 Open the printer properties window 1 Click the icon of the printer driver o...

Page 321: ...nations of the settings see printer driver Help Pope Jdvanced SpeaaI Mode Job Kardng Watermarlu Use Se ngs lUruled II So II Dol I I Q Co 1 lle i I 1 Sided 2 Sided tlook Pu lCl 2 Soded TabIet e p StyIe NoOffoel jJil Jll TtledP INane I N l tI f notnlI IH I 50 o POll Rotate 180 lo t J ...

Page 322: ...ne must be connected to a network To install the PPD file and configure printer driver settings see SETUP IN A MACINTOSH ENVIRONMENT page 1 109 in BEFORE USING THE MACHINE 1 Select Page Setup from the File menu of TextEdit In Mac OS 9 select Page Setup from the File menu of SimpleText 2 Select paper settings 1 Make sure that the correct printer is selected 2 Select paper settings The paper size pa...

Page 323: ...Cxxxxxx xxxxxx is a sequence of characters that varies depending on the machine model 3 Select print settings In Mac OS X click next to Copies Pages and select the settings that you wish to configure from the pull down menu The corresponding setting screen will appear If the settings do not appear in Mac OS X v10 5 to 10 5 8 and 10 6 to 10 6 1 click next to the printer name In Mac OS 9 click next ...

Page 324: ...3 18 PRINTER Contents 4 Click the Print button Printing begins Primer SCxnxxx Presets Standard Copi s Pag Copi 1 Collat d Pages l AII O From 1 to 1 1 1 1 I I ...

Page 325: ... used for printing Special media such as envelopes can also be placed in the bypass tray For the procedure for loading paper and other media in the bypass tray see LOADING PAPER IN THE BYPASS TRAY page 1 42 in 1 BEFORE USING THE MACHINE When Enable Detected Paper Size in Bypass Tray disabled by factory default or Enable Selected Paper Type in Bypass Tray enabled by factory default is enabled in th...

Page 326: ... machine before printing 1 Select Print from the application s File menu The menu used to execute printing may vary depending on the software application 2 Display the job handling screen 1 Make sure that the machine s printer name is selected 2 Select Job Handling In Mac OS X v10 5 to 10 5 8 and 10 6 to 10 6 1 select Job Handling and then click the Authentication tab in the screen that appears In...

Page 327: ... name the file name set in the software application will appear 3 Click the Print button In Mac OS X you can click the lock button after entering your login name and password or user number to simplify operation the next time you wish to print based on the same user authentication Even when user authentication is enabled in the system settings administrator normally printing is possible without en...

Page 328: ...ion Windows BASIC PRINTING PROCEDURE page 3 4 Macintosh BASIC PRINTING PROCEDURE page 3 16 SELECTING A PRINT MODE SETTING This section explains the procedure for selecting a print mode setting The Print Mode Settings consist of the following two items Normal This mode is suitable for printing data such as regular text or a table Fine Select this when you want to print a photo with greater clarity ...

Page 329: ...3 23 PRINTER Contents 1 Select Printer Features 2 Select Advanced 3 Select the Print Mode Macintosh 1 2 3 __________ F s JI Ad d _ i_____ oToner Save C No Offset Prin MOdt I N m I I Doc 1 ...

Page 330: ...ect 2 Sided Book or 2 Sided Tablet Paper orientation Print results Vertical Windows Macintosh Windows Macintosh 2 Sided Book Long edged binding Flip on long edge 2 Sided Tablet Short edged binding Flip on short edge Horizontal Windows Macintosh Windows Macintosh 2 Sided Book Short edged binding Flip on short edge 2 Sided Tablet Long edged binding Flip on long edge The pages are printed so that the...

Page 331: ...elect Layout 2 Select Long edged binding or Short edged binding Macintosh 1 2 In Mac OS X v10 2 8 select the settings in Advanced In Mac OS 9 select Output Document Style and then select Flip on long edge or Flip on short edge ...

Page 332: ...rint an A4 size document on ledger size paper 1 Click the Paper tab 2 Select the size of the print image for example A4 3 Select Fit To Paper Size 4 Select the actual paper size to be used for printing for example A3 This function can only be used in Mac OS X v10 4 11 and v10 5 to 10 5 8 and 10 6 to 10 6 1 1 Select Paper Handling 2 Check the size of the print image for example A4 To change the pri...

Page 333: ...cted the following print results will be obtained depending on the order selected N Up Pages per sheet Print results Left To Right Right To Left Top To Bottom When the print orientation is landscape 2 Up 2 pages per sheet N Up Pages per sheet Right and Down Down and Right Left and Down Down and Left 4 Up 4 pages per sheet The page orders for 6 Up 8 Up 9 Up and 16 Up are the same as for 4 Up In a W...

Page 334: ...you wish to print borderlines click the Border checkbox so that a checkmark appears 4 Select the order of the pages 1 Select Layout 2 Select the number of pages per sheet 3 Select the order of the pages 4 If you wish to print borderlines select the desired type of borderline Windows 2 3 4 1 Macintosh 1 2 3 4 ...

Page 335: ...saddle stitch finisher is required To use the punch function a punch module must be installed on the finisher or saddle stitch finisher The number of holes that can be punched and the spacing between the holes varies depending on the installed punch module For the maximum number of sheets that can be stapled see PERIPHERAL DEVICES in 1 BEFORE USING THE MACHINE The maximum number of sheets that can...

Page 336: ...ck the Punch checkbox so that a checkmark appears 1 Select Printer Features 2 Select the Binding Edge 3 Select the staple function or the punch function For the staple function select the number of staples in the Staple menu For the punch function click the Punch checkbox so that a checkmark appears Windows 3 2 1 Macintosh 1 2 3 In Mac OS X v10 2 8 select the settings in Advanced In Mac OS 9 selec...

Page 337: ...PHLETS AND POSTERS CREATING A PAMPHLET Pamphlet Pamphlet Staple The pamphlet function prints on the front and back of each sheet of paper so that the sheets can be folded and bound to create a pamphlet This is convenient when you wish to compile printed output into a pamphlet When a saddle stitch finisher is installed and saddle stitch printing and the staple function are selected the output is au...

Page 338: ...les can be selected in the Staple menu when a saddle stitch finisher is installed 3 Select Tiled Pamphlet or 2 Up Pamphlet Macintosh 3 1 2 In Mac OS X v10 2 8 select from the 2 Side Printing and Binding Edge menus in Advanced In Mac OS 9 select the settings in Output Document Style ...

Page 339: ...on 1 Configure the settings on the Main tab 2 Select the Binding Edge 3 Select the Margin Shift Select from the Margin Shift menu If you wish to configure another numeric setting select the setting from the pull down menu and click the Settings button Click the button or directly enter the number 1 Select Printer Features 2 Select the Binding Edge 3 Select the Margin Shift Windows 3 2 1 Macintosh ...

Page 340: ...ise alignment of the edges of the sheets during attachment borderlines can be printed and overlapping edges can be created overlap function This function can be used when the PCL6 or PS printer driver is used 1 Click the Paper tab 2 Select the Poster Printing checkbox and click the Poster Settings button 3 Select poster settings Select the number of sheets of paper to be used from the pull down me...

Page 341: ...ded in one orientation such as paper with punch holes In Mac OS X a portrait image cannot be rotated 180 degrees 1 Select the setting on the Main tab 2 Select the Rotate 180 degrees checkbox 1 Select Page Setup from the File menu and click the button In Mac OS 9 select Page Setup from the File menu and select PostScript Options Then select the Flip Horizontal and Flip Vertical checkbox 2 Click the...

Page 342: ...ange the proportions of the image XY Zoom 1 Click the Paper tab 2 Select Zoom and click the Settings button The actual paper size to be used for printing can be selected from the pull down menu 3 Select the zoom ratio Directly enter a number or click the button to change the ratio in increments of 1 You can also select Upper Left or Center for the base point on the paper 1 Select Page Setup from t...

Page 343: ...s cannot be adjusted When the data includes lines of varying widths you can also print all lines at the minimum width This function can be used when the PCL6 printer driver is used 1 Click the Advanced tab 2 Adjust the line width Select a number from the pull down menu Windows 2 1 The units of line width adjustment can be set to Fixed Width or Ratio Click the Compatibility button and select the un...

Page 344: ...ick the Advanced tab 2 Select a mirror image setting If you wish to reverse the image horizontally select Horizontal If you wish to reverse the image vertically select Vertical This function can only be used in Mac OS 9 1 Select Page Setup from the File menu and select PostScript Options 2 Select Visual Effects To reverse the image horizontally select Flip Horizontal To reverse the image verticall...

Page 345: ...the print settings when printing a photo or other image These settings can be used for simple corrections when you do not have image editing software installed on your computer This function is not available when using the PCL5e printer driver 1 Click the Advanced tab 2 Click the Image Adjustment button 3 Adjust the image settings To adjust a setting drag the slide bar or click the or button Windo...

Page 346: ...data such as bitmap images cannot be adjusted This allows you to bring out colour text and lines that are faint and difficult to see Text To Black can be selected to print all text other than white text in black Vector To Black can be selected to print all vector graphics other than white lines and areas in black 1 Click the Advanced tab 2 Select the Text To Black checkbox and or the Vector To Bla...

Page 347: ...ettings Select a stored water mark from the pull down menu You can click the Edit button to edit the font and select other detailed settings 1 Select Watermarks 2 Click the Watermark checkbox and configure watermark settings Detailed watermark settings can be configured such as selection of the text and editing of the font Adjust the size and angle of the text by dragging the slide bar C O N F I D...

Page 348: ...can be used to stamp the print data with a frequently used image or an icon of your own creation This function can be used when the PCL6 or PS printer driver is used 1 Click the Watermarks tab 2 Select the image stamp setting If an image stamp has already been stored it can be selected from the pull down menu If you have not stored an image stamp click the Image File select the file you wish to us...

Page 349: ... file Click the Create Overlay button and specify the name and folder to be used for the overlay file that you wish to create The file will be created when the settings are completed and printing is started Printing with an overlay file 1 Click the Advanced tab Configure the printer driver settings from the application from which you wish to print using the overlay file 2 Select the overlay file A...

Page 350: ... the Special Modes tab 2 Select Different Paper and click the Settings button 3 Select paper insertion settings Select the insertion position paper source and printing method from the corresponding menus Click the Add button to show the selected settings in Information When you have completed the settings click the Save button in User Settings to save the settings 5 4 3 2 1 Windows 1 2 3 When Bypa...

Page 351: ...8 and 10 6 to 10 6 1 1 Select Printer Features 2 Select Different Paper 3 Select cover insertion settings Select the print setting paper tray and paper type for the cover page and last page Macintosh 1 3 2 In Mac OS 9 select Different Paper and then select the settings for the cover page and last page ...

Page 352: ...me content on the insert as is printed on the sheet of transparency film select the Printed checkbox Select the paper source and type if needed 1 Select Printer Features 2 Select Transparency Inserts 3 Select transparency insert settings To print the same content on the insert as is printed on the sheet of transparency film select Print in Transparency Inserts Select the paper source and type if n...

Page 353: ...ar to a carbon copy slip can be obtained with a single selection of the print command As another example if standard paper is loaded in tray 1 and recycled paper is loaded in tray 2 Carbon Copy can simultaneously print one copy for presentation and one copy as a duplicate 1 Click the Special Modes tab 2 Select Carbon Copy and click the Settings button 3 Select the carbon copy settings Select the t...

Page 354: ...r Print on the Special Modes tab of the printer driver properties window and detailed settings can be configured such as the size of the tabs the starting position the distance between tabs and the page numbers where tab sheets will be inserted Tab Paper Settings Text to be printed on tab papers can be created in a software application and then Tab Paper Settings on the Advanced tab of the printer...

Page 355: ...of tab paper the position of the first tab the distance between tabs and the horizontal and vertical dimensions of the tab can be directly entered or changed using the button In addition the size of the tab paper can be selected in Paper Size 4 Select the page settings Specify the pages where you wish to insert tab paper and enter the text that you wish to print on the tabs You can also select the...

Page 356: ...wing settings 1 Click the Advanced tab 2 Click the Tab Paper Settings button 3 Select the tab paper settings To shift the image directly enter a number or click the button 4 Select the paper source and type Click the Paper tab and select Bypass Tray for Paper Source and Tab Paper for Paper Type 4 1 2 3 Set Tab Paper for the Paper Type of the bypass tray ...

Page 357: ...he reverse side will be left blank and the page will be printed on the front side of the next sheet of paper This function can be used when the PCL6 printer driver is used 1 Click the Special Modes tab 2 Select Chapter Inserts and click the Settings button 3 Select the chapter settings Enter the page numbers that are to begin chapters in Page Settings Click the Add button and your settings will ap...

Page 358: ...ed output to create a pamphlet The Mult Sheet Fold Staple function is available in the PCL6 printer driver When two sided printing is disabled in the machine s system settings administrator the paper folding function cannot be used 1 Click the Special Modes tab 2 Select Fold Select the desired folding method from the pull down menu 1 Select Printer Features 2 Select Paper Folding Settings 3 Select...

Page 359: ...the Auto Configuration button on the Configuration tab of the printer driver In a Macintosh environment this can be accomplished automatically by clicking the Tandem Settings button 1 Click the Advanced tab 2 Select the Tandem Print checkbox This function can only be used in Mac OS X 1 Select Tandem Print 2 Select the Tandem Print checkbox Example Printing 4 sets of copies 2 sets of copies 2 sets ...

Page 360: ... password is set the password must be entered to print a stored file from the machine Hold Only This setting is used to hold a print job on the machine s hard drive without printing it Hold After Print This setting is used to hold a print job on the machine s hard drive after it is printed Sample Print When a print job is sent to the machine only the first set of copies is printed After checking t...

Page 361: ...s selected Retention Settings will be set to Hold After Print only When Quick File is selected the password entered in Retention Settings is cleared and cannot be used To store a file in a custom folder the custom folder must first be created using Document Filing Control in the system settings administrator If a password has been established for a custom folder enter the Folder Password in the fo...

Page 362: ...PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED page 3 20 1 Log into the machine Enter your user number or login name and password in the user authentication screen of the machine 2 Perform print all A confirmation prompt will appear Touch the OK key The print files stored in the quick file folder main folder and custom folder will be printed automatically and then deleted Macintosh 3 1 ...

Page 363: ...ROM THE MACHINE A file on an FTP server in a network folder or in a USB memory device connected to the machine can be selected and printed from the operation panel of the machine without using the printer driver PRINTING WITHOUT THE PRINTER DRIVER File Type TIFF JPEG PCL PDF Encrypted PDF PS XPS Extension tiff tif jpeg jpg jpe jfif pcl pdf ps xps To print PDF and PS files the PS3 expansion kit mus...

Page 364: ...appears to the left of keys of files that can be printed The icon is displayed to the left of keys of folders on the FTP server To display the files and folders in a folder touch the key of the folder A total of 100 keys of files and folders can be displayed Touch the key to move up one folder level When you move down a folder level by touching a folder key the key appears in the top right corner ...

Page 365: ...lected file 1 Select print conditions If you selected a file PCL PS or XPS in step 3 that includes print settings the settings will be applied 2 Touch the Print key Printing begins When the message appears in the touch panel touch the OK key When you select a PDF file that has a password you must enter the password in the job status screen to begin printing PRINTING AN ENCRYPTED PDF FILE page 3 69...

Page 366: ...e or folder name selection screen Touch the File or Folder Name key to change the order of the files and folders displayed on the screen The order switches between ascending order and descending order each time you touch the key 4 Print the selected file 1 Select print conditions If you selected a file PCL PS or XPS in step 3 that includes print settings the settings will be applied 2 Touch the Pr...

Page 367: ...sword in the job status screen to begin printing PRINTING AN ENCRYPTED PDF FILE page 3 69 1 Access the network 1 Touch the DOCUMENT FILING key 2 Touch the Ex Data Access tab 3 Touch the Network Folder key System Settings Administrator Disabling of Network Folder Direct Print This setting is used to disable printing of files in a network folder When this setting is enabled Network Folder key cannot...

Page 368: ...oups 100 servers and 100 network folders can be displayed Touch the key to move up one folder level To return to the workgroup selection screen touch the key To change the sorting order of the displayed keys touch the key that shows or in each screen The order switches between ascending order and descending order each time you touch the key To go to a particular page touch the key that shows the c...

Page 369: ...es between ascending order and descending order each time you touch the key 4 Print the selected file 1 Select print conditions If you selected a file PCL PS or XPS in step 3 that includes print settings the settings will be applied 2 Touch the Print key Printing begins after the selected file is transferred When the message appears in the touch panel touch the OK key When you select a PDF file th...

Page 370: ... can print a file from your computer by simply dragging and dropping the file onto the FTP server of the machine Configuring settings To enable FTP Print click Application Settings and then Setting for Print from the PC in the Web page menu and configure the port number Administrator rights are required Performing FTP Print Type ftp and then the IP address of the machine in the address bar of your...

Page 371: ...talled on a finisher or saddle stitch finisher 3 Can be omitted except when authentication is by user number Function Command name Values Example Copies COPIES 1 999 Staples 1 STAPLEOPTION NONE ONE TWO SADDLE Punch 2 PUNCH OFF ON Output COLLATE OFF ON 2 sided print DUPLEX OFF TOP LEFT RIGHT Account number 3 ACCOUNTNUMBER Number 5 to 8 digits File type LANGUAGE PCL PCLXL POSTSCRIPT PDF TIFF JPG XPS...

Page 372: ...o display the job status screen You can check the first four print jobs in the print queue the job in progress and reserved jobs in the job status display B Detail Spool Complete Stop Delete Copy 2 4 002 000 Waiting Copy 002 001 Printing 0312345678 001 000 Waiting Print Job Job Queue Sets Progress Status Scan to Fax Job Internet Fax Priority 1 1 Job Queue Computer01 3 020 000 Waiting 1 JOB STATUS ...

Page 373: ...y key Touch this key to give priority to a selected job 7 Stop Delete key Touch this key to stop or delete a selected job 8 Job list completed jobs screen This shows up to 99 completed jobs The result status of each completed job is shown 9 Detail key completed jobs screen When a job is shown as a key in the job list the Detail key can be touched to show detailed information on the job 10 Call key...

Page 374: ...ted sets This shows the number of sets completed 000 appears while the job is waiting in the job queue 6 Status Shows the job status Computer01 2 002 000 Waiting 1 2 3 4 5 6 Message Status Printing Printing is in progress Waiting The job is waiting to be executed Toner Empty The toner cartridge is out of toner Replace the toner cartridge with a new cartridge Paper Empty The paper used for the job ...

Page 375: ...appears Enter the password 32 characters or less and touch the OK key The print job is released and moved to the Job Queue When both a master password and a user password which is used to open the file have been set enter the master password To print an encrypted PDF file using the printer driver enter the password when opening the file on your computer Printing is not possible if you do not know ...

Page 376: ...his key to change modes The selected mode will be highlighted 3 Touch the key of the print job to which you want to give priority 4 Touch the Priority key The job being printed stops and the job selected in 3 is printed To check print information on the selected job touch the Detail key JOB STATUS Computer01 Computer02 0312345678 Copy 020 001 020 000 002 000 002 000 Printing Waiting Waiting Waitin...

Page 377: ... The selected job key is deleted and printing is cancelled It is also possible to cancel printing with the STOP key on the operation panel When the STOP key is pressed a message will appear asking you if you want to cancel the job If you do not want to cancel the selected print job Touch the No key in step 5 JOB STATUS Computer01 Computer02 0312345678 Copy 020 001 020 000 002 000 002 000 Printing ...

Page 378: ...s on the print job for which there is no paper 1 Touch the key of the job for which Paper Empty appeared 2 Touch the Detail key 3 Touch the Paper Select key 4 Touch the key of the tray that has the paper you wish to use Printing begins If you changed to a different paper size printing may not take place correctly for example part of the text or image may run off the paper JOB STATUS Computer01 020...

Page 379: ... Off Yes Selectable 2 Sided Print Yes Yes Yes Yes Yes Fit To Page Yes Yes Yes No Yes 2 Binding Edge Selectable Selectable Selectable No Yes Staple 3 Yes Yes Yes Yes Yes Punch 3 Yes Yes Yes Yes Yes Paper Paper Size Yes Yes Yes Yes Yes Custom Paper 8 size 8 size 8 size Yes Yes Paper Selection Yes Yes Yes Yes Yes Output tray Yes Yes Yes Yes Yes Convenient printer functions Pamphlet Pamphlet Staple 4 ...

Page 380: ...n Mac OS X v10 2 8 Special functions Different Paper Yes Yes Yes No Yes 7 8 Transparency Inserts Yes Yes Yes No Yes Carbon Copy Yes Yes Yes No No Tab Printing Yes Yes Yes 9 No No Chapter Inserts Yes No No No No Page Interleave Yes No No No No Fold 4 Half Fold Mult Sheet Fold Half Fold Half Fold Half Fold Half Fold Tandem Print Yes Yes Yes No Yes 10 Retention Yes Yes Yes No Yes Document Filing Yes ...

Page 381: ...mode excluding processing time Printing resolution 600x600 dpi 1200x1200 dpi Printer driver type PCL5e PCL6 PostScript 3 compatible 1 XPS 3 Supported protocols TCP IP IPX SPX NetBEUI EtherTalk 1 Supported client PC operating systems See VERIFYING SYSTEM REQUIREMENTS in the Start Guide Fonts PCL5e PCL6 80 European fonts 28 barcode fonts 2 1 bitmap font PostScript 3 compatible 1 136 European fonts I...

Page 382: ...USING THE RESEND FUNCTION 4 24 CHAIN DIALLING 4 25 BASIC TRANSMISSION METHODS TRANSMISSION METHODS 4 26 PLACEMENT ORIENTATION OF THE ORIGINAL 4 29 AUTOMATIC REDUCTION OF THE TRANSMITTED IMAGE 4 29 TRANSMITTABLE ORIGINAL SIZES 4 30 THE SIZE OF THE PLACED ORIGINAL 4 30 WHEN THE LINE IS BUSY 4 31 WHEN A COMMUNICATION ERROR OCCURS 4 31 FAX DESTINATION CONFIRMATION MODE 4 32 USING THE AUTOMATIC DOCUMEN...

Page 383: ...NGS FOR THE TRANSACTION REPORT Transaction Report 4 97 ADDING YOUR SENDER INFORMATION TO FAXES Own number sending 4 99 TEMPORARILY CHANGING THE SENDER INFORMATION Own Name Select 4 100 CALLING A FAX MACHINE AND INITIATING RECEPTION Polling 4 101 INITIATING POLLING RECEPTION MANUALLY 4 103 SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE Polling Memory 4 104 RESTRICTING POLLING ACCESS Polling ...

Page 384: ...S SCREEN 4 127 JOB QUEUE SCREEN AND COMPLETED JOB SCREEN 4 128 OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED 4 131 CHECKING A RESERVED JOB OR THE JOB IN PROGRESS 4 132 CHECKING COMPLETED JOBS 4 133 CANCELLING A FAX IN PROGRESS OR A RESERVED FAX 4 134 GIVING PRIORITY TO A RESERVED FAX JOB 4 135 CHECKING THE ACTIVITY LOG Image Sending Activity Report 4 136 IMAGE SENDING ACTIVITY REPORT 4 136 IN...

Page 385: ...machine to the wall telephone socket Connect the end of the line cord that has the core to the LINE socket on the machine Insert the other end the end without the core into a telephone line socket In some countries an adapter is required to connect the telephone line cable to the wall telephone socket as shown in the illustration BEFORE USING THE MACHINE AS A FAX Click LINE socket Core Insert the ...

Page 386: ...the main power switch to the on position and press the POWER key on the operation panel If the fax function will be used and in particular if reception or timer transmission will take place at night always keep the main power switch in the on position You can also set the Dial Mode Setting manually This Setting can only be activated in Canada After setting the dial mode do not change the setting u...

Page 387: ...ault Settings Clock and Clock Adjust and set the year month day hour and minute STORING THE SENDER FAX NUMBER Store the user name and fax number in Sender Data Registration Be sure to configure this information as it is required for communication If Disabling of Clock Adjustment has been enabled in the system settings administrator the date and time cannot be set System Settings Administrator Send...

Page 388: ... following screens can be selected for the initial screen that appears when the IMAGE SEND key is touched Base screen of each mode scan Internet fax fax or data entry mode Address book screen Auto Auto Auto File Quick File Address Review Direct TX Sub Address Address Book USB Mem Scan Fax Internet Fax PC Scan Special Modes Resolution Exposure Original Scan Scan Send Standard Auto Reception Fax Mem...

Page 389: ...he keys that appear here can be changed to show settings or functions that you prefer Customizing displayed keys page 4 9 8 Preview key Touch to check the image that will be sent in the touch panel before transmission CHECKING THE IMAGE TO BE TRANSMITTED Preview page 4 58 9 Speaker key Pause key Space key Touch this key to dial using the speaker When entering a fax number to be dialled the key cha...

Page 390: ...al Page Scan Job Build and Mixed Size Original are assigned to the customized keys Checking what special modes are selected The key appears in the base screen when a special mode or 2 sided scanning is selected The key can be touched to display the selected special modes To close the screen touch the OK key Displaying a program key in the base screen will enable you to call up the program by simpl...

Page 391: ... number stored in an one touch key When the Speaker key is touched the PBX Setting is temporarily cancelled and the R key does not appear When the R key is touched before dialling an F code sub address and passcode cannot be used Likewise an one touch key in which an F code sub address and passcode is stored cannot be used System Settings Administrator PBX Setting This is used to enable PBX Settin...

Page 392: ...y to change the index tabs to custom indexes or to display one touch keys by send mode CHANGING THE DISPLAY OF ONE TOUCH KEYS IN THE ADDRESS BOOK SCREEN page 4 12 9 Preview key Touch to check the image that will be sent in the touch panel before transmission CHECKING THE IMAGE TO BE TRANSMITTED Preview page 4 58 10 To key Touch this key to enter a selected destination one touch key RETRIEVING A ST...

Page 393: ...ed for the initial screen that appears when the IMAGE SEND key is touched Base screen of each mode scan Internet fax fax or data entry mode Address book screen System Settings Administrator Address Book Default Selection The following settings are available for the method of sorting the addresses that appear in the address book Index type alphabetical custom Address type all group E mail FTP Deskt...

Page 394: ...n index tab can be touched to display keys to further narrow the search range For example when the ABCD tab is touched keys from A to D appear If the B key is touched only destinations starting with the letter B will appear To cancel touch the key again Note that the search letter range cannot be narrowed on the Freq tab the etc tab or on a user index tab System Settings Custom Index page 7 21 Thi...

Page 395: ... ADDRESS BOOK page 4 18 key Use a search number to specify a destination stored in the address book USING A SEARCH NUMBER TO RETRIEVE A DESTINATION page 4 21 Resend key Select a fax number from the last eight destinations used for transmission USING THE RESEND FUNCTION page 4 24 Numeric keys Enter a fax number ENTERING A FAX NUMBER WITH THE NUMERIC KEYS page 4 17 1 1 1 Auto Auto Auto File Quick Fi...

Page 396: ...s key to adjust the resolution of the image CHANGING THE RESOLUTION page 4 57 Special mode settings Touch the Special Modes key to select special modes such as timer transmission and the erase function Auto Auto Auto File Quick File Address Review Direct TX Sub Address Address Book USB Mem Scan Fax Internet Fax PC Scan Special Modes Resolution Exposure Original Scan Scan Send Standard Auto Recepti...

Page 397: ...Press the START key 4 Repeat steps 2 and 3 until all originals have been scanned 5 Touch the Read End key When sending a fax in direct transmission mode Multiple originals cannot be scanned in direct transmission mode Press the START key to start transmission When transmission ends image settings and convenient special mode settings are cleared To cancel scanning Press the STOP key System Settings...

Page 398: ...RING DESTINATIONS Enter the destination fax number with the numeric keys Take care to enter the correct number If an incorrect number is entered Press the CLEAR key to clear the number and then enter the correct number Touch the Pause key A hyphen is entered when the Pause key is touched once System Settings Administrator Pause Time Setting This is used to set the length of pauses The default sett...

Page 399: ...e fax destinations When destinations of other scan modes are stored in addition to fax destinations an icon indicating the mode appears together with the name of the destination in each one touch key Icon Mode Fax Scan to E mail Internet fax Direct SMTP Scan to FTP Scan to Network Folder Scan to Desktop Group key with multiple destinations System Settings Address Book page 7 17 This is used to sto...

Page 400: ...ther or not the Next Address key can be omitted before specifying the next destination Factory default setting The Next Address key can be omitted System Settings Administrator Disable Switching of Display Order This is used to disable switching of the order of display of the one touch keys in the address book screen The currently selected display order will be the order that is used after this se...

Page 401: ...will appear to confirm the deletion Touch the Yes key Touch the Detail key to check the specified destination type and name 1 2 CCC CCC 10 5 15 To Cc III III GGG GGG EEE EEE AAA AAA JJJ JJJ HHH HHH FFF FFF DDD DDD BBB BBB Global Address Search Address Entry Sort Address Sub Address Address Review Condition Settings ABCD Freq EFGH IJKL MNOP QRSTU VWXYZ etc Auto Reception Fax Memory 100 Preview To 1...

Page 402: ...d when the destination is stored in the address book If you do not know the search number print the one touch address list using Sending Address List in the system settings When entering search numbers such as 0001 and 0011 0 can be omitted For example to enter 0001 enter 1 and touch the key or the Next Address key If an incorrect search number is entered Press the CLEAR key to clear the number an...

Page 403: ...ination in the search screen Enter search characters for the destination and touch the Search key The search results will appear after a brief interval For the procedure for entering text see ENTERING TEXT page 1 77 in 1 BEFORE USING THE MACHINE How to search Enter a maximum of 64 characters for the search characters The system will look for names starting with the entered letters An asterisk can ...

Page 404: ...you find that communication errors frequently occur when communicating with that destination you can try changing the settings 3 Select the destination 1 Touch the key of the desired destination If no names are found that match the search letters a message will appear Touch the OK key to close the message and touch the Search Again key to search again 2 Touch the To key This enters the selected de...

Page 405: ...ible A one touch key in which multiple destinations are stored group key Broadcast destinations Destinations transmitted to using a program System Settings Administrator Disable Resend on Fax Image Send Mode This prohibits use of the resend function When this setting is enabled the Resend key cannot be used in the base screen of image send mode Auto Auto Auto USB Mem Scan Fax Internet Fax PC Scan ...

Page 406: ...ountry code and or area code are stored separately in one touch keys Example Using chain dialling to dial an international number System Settings Administrator Pause Time Setting This is used to set the length of pauses The default setting is 2 seconds XXX 010 00 XX XXXX XXX 010 Number to access international telephone service Country code Area code Number of other party Using a one touch key Usin...

Page 407: ... pages will be scanned into memory and the transmission will be reserved USING THE AUTOMATIC DOCUMENT FEEDER FOR TRANSMISSION page 4 33 When a fax transmission or reception is already in progress the following procedure can be performed to reserve a transmission job To check reserved transmission jobs display the job status screen CHECKING THE STATUS OF FAX JOBS page 4 127 BASIC TRANSMISSION METHO...

Page 408: ...head of your fax One of the following functions is being used for transmission Broadcast transmission F code transmission timer transmission Dual Page Scan 2in1 Card Shot Job Build Original Count The document glass is being used except when the speaker is being used to dial Up to 94 transmission jobs can be reserved When the transmission is finished the scanned original pages are cleared from memo...

Page 409: ...d of any previously reserved transmissions To send a fax by direct transmission touch the Direct TX key in the base screen USING THE AUTOMATIC DOCUMENT FEEDER TO SEND A FAX IN DIRECT TRANSMISSION MODE page 4 34 USING THE DOCUMENT GLASS TO SEND A FAX IN DIRECT TRANSMISSION MODE page 4 38 When the document glass is being used for a transmission Quick Online transmission will not operate When transmi...

Page 410: ...os 8 1 2 x 11 R and 5 1 2 x 8 1 2 A4R B5 and A5 size originals are not rotated for transmission System Settings Administrator Rotation Sending Setting The factory default setting is rotate before transmission If this setting is disabled the original will be transmitted in the orientation in which it is placed Transmitted image width Receiving machine s paper width Reduced size Ratio A3 B4 B4 1 0 8...

Page 411: ... 8 height x 39 3 8 width 297 mm height x 1000 mm width Using the document glass 11 5 8 height x 17 width 297 mm height x 432 mm width Selections Standard sizes detected original sizes Document glass Document feeder tray automatic document feeder Inch 1 11 x 17 8 1 2 x 14 8 1 2 x 11 8 1 2 x 11 R 5 1 2 x 8 1 2 11 x 17 8 1 2 x 14 8 1 2 x 11 8 1 2 x 11 R 5 1 2 x 8 1 2 A4 A3 Inch 2 11 x 17 8 1 2 x 13 2...

Page 412: ...mission mode To cancel transmission Cancel the transmission from the job status screen CANCELLING A FAX IN PROGRESS OR A RESERVED FAX page 4 134 System Settings Administrator Recall in Case of Line Busy This is used to set the number of recall attempts and the interval between attempts when the connection cannot be established because the line is busy The factory default setting is 2 attempts at a...

Page 413: ...e OK key and re enter the destination If an incorrect number is entered for confirmation 3 times in a row the screen will revert to the base screen Functions that cannot be used When the fax destination confirmation function is enabled only one destination is allowed and thus the following functions cannot be used Broadcast transmission to multiple destinations including fax destinations Group key...

Page 414: ...age 4 17 3 Press the START key Scanning begins When scanning is completed the machine sounds a beep When scanning is completed Job stored will be displayed together with a job control number This number can be used to locate the job in the Transaction Report or in the Image Sending Activity Report If a fax is being received when the transmission operation is performed the transmission will be rese...

Page 415: ...stination can also be specified using a search number You can also directly enter a fax number with the numeric keys or look up a destination in a global address book For more information see ENTERING DESTINATIONS page 4 17 3 Touch the Direct TX key 4 Press the START key Transmission begins To cancel transmission While Dialling Press to cancel appears or while the fax is being transmitted press th...

Page 416: ...transmission is not successful due to a communication error or other reason If a fax transmission is already in progress when the direct transmission operation is performed the direct transmission will wait until the previous transmission is finished When the previous transmission is completed the direct transmission will begin While the direct transmission is waiting the JOB STATUS key can be pre...

Page 417: ...h page in order starting from the first page When sending a multi page fax the automatic document feeder and the document glass cannot both be used to scan the original pages 2 Enter the destination fax number 1 Touch the Address Book key in the base screen 2 Touch the one touch key of the desired destination In addition to specification by one touch key a destination can also be specified using a...

Page 418: ...n screen appears scanning automatically ends and the transmission is reserved The Configure key can be touched to change the exposure resolution scan size and send size for each original page scanned However when 2in1 or Card Shot is selected in the special modes only the exposure can be changed and this can only be done when scanning each even page number of the original pages To cancel transmiss...

Page 419: ...Touch the Address Book key in the base screen 2 Touch the one touch key of the desired destination 3 Touch the Condition Settings key Only one destination can be entered A one touch key in which multiple destinations are stored group key cannot be used In addition to specification by one touch key a destination can also be specified using a search number You can also directly enter a fax number wi...

Page 420: ...unication error or other reason If a fax transmission is already in progress when the direct transmission operation is performed the direct transmission will wait until the previous transmission is finished When the previous transmission is completed the direct transmission will begin While the direct transmission is waiting the JOB STATUS key can be pressed to display the job status screen No oth...

Page 421: ...on see ENTERING DESTINATIONS page 4 17 After touching the Speaker key you can touch the Speaker Volume key to adjust the volume of the speaker The speaker volume changes each time the Speaker Volume key is touched Adjust the volume to the desired level 3 Wait until the connection is made and then press the START key Transmission begins To cancel transmission Touch the Speaker key before the START ...

Page 422: ...tions to which you frequently send faxes by broadcast transmission in group keys Group dialling allows you to retrieve multiple fax numbers stored in a one touch key by simply pressing the one touch key To store group keys see Address Control page 7 17 in 7 SYSTEM SETTINGS When a group key is used to dial the number of fax numbers that are dialled is the number of destinations that are stored in t...

Page 423: ...ched before entering the next destination System Settings Administrator Must Input Next Address Key at Broadcast Setting This setting is used to prohibit omission of the Next Address key when entering destinations for broadcast transmissions 3 Touch the Address Review key Pause Next Address CCC CCC 0123456789 1 2 10 5 15 To Cc III III GGG GGG EEE EEE CCC CCC AAA AAA JJJ JJJ HHH HHH FFF FFF DDD DDD...

Page 424: ...key Repeat until all pages have been scanned and then touch the Read End key A beep will sound to indicate that scanning is finished To cancel scanning Press the STOP key A broadcast transmission takes place by memory transmission only A broadcast transmission can be used in combination with the timer transmission function to transmit at night or any other desired time A broadcast transmission can...

Page 425: ...mpleted broadcast transmission 2 Touch the Detail key Broadcastxxxx will appear as the destination of the broadcast job key The job control number that appeared in the touch panel when scanning ended appears in xxxx JOB STATUS Fax Job Scan to Print Job Internet Fax Address Broadcast0001 1 2 3 4 5 10 00 04 01 020 003 Connecting 04 01 000 004 Waiting Broadcast BBB BBB AAA AAA 0123456789 10 05 04 01 ...

Page 426: ...on selection screen will appear with the unsuccessful destinations entered Perform the document filing resend procedure There is no need to rescan the original If the job was stored in a confidential folder or was stored as confidential file a password entry screen will appear after you touch the Retry key Enter the password If the All Destinations key is touched in 1 all destinations will be disp...

Page 427: ...mputer and then select the Print command in the software application Image data for transmission will be created and sent as a fax For more information on using PC Fax see the Help file for the PC Fax driver To use the PC Fax function the PC Fax driver must be installed For more information see the Software Setup Guide This function can only be used on a Windows computer This function can only be ...

Page 428: ...Y SCANNING BOTH SIDES OF AN ORIGINAL 2 Sided Original page 4 48 SPECIFYING THE SCAN SIZE AND SEND SIZE Enlarge Reduce page 4 49 2 Exposure key Touch this key to select the exposure for scanning CHANGING THE EXPOSURE page 4 56 3 Resolution key Touch this key to select the scanning resolution CHANGING THE RESOLUTION page 4 57 Auto Auto Auto USB Mem Scan Fax Internet Fax PC Scan Scan Scan Send Standa...

Page 429: ...wn below 2 Touch the appropriate Image Orientation key If the wrong orientation is selected here the image may not be sent properly 3 Touch the OK key To cancel 2 sided scanning touch the highlighted key so that it is no longer highlighted 2 sided scanning automatically turns off after the transmission operation is completed 2 sided scanning is not possible when direct transmission or speaker tran...

Page 430: ...nsmission Only standard original sizes can be automatically detected STANDARD SIZES page 4 30 When the original size is a non standard size or if the size is not detected correctly manually specify the original scan size Specifying the original scan size Specify using a standard size page 4 50 Specifying the original scan size by numerical values page 4 52 Auto Auto Auto USB Mem Scan Fax Scan Stan...

Page 431: ...ze key 3 Specify the scan size 1 Touch the appropriate original size key 2 Touch the OK key If you are sending a long original touch the Long Size key Use the automatic document feeder to scan a long original The maximum length that can be scanned is 1000 mm 39 3 8 the maximum height is 297 mm 11 5 8 TRANSMITTABLE ORIGINAL SIZES page 4 30 To specify an inch size for the scan size touch the AB Inch...

Page 432: ...E Contents 4 Touch the OK key When Long Size is selected the 2 sided scanning setting and send size cannot be changed Auto B5 Scan Size Send Size 100 Fax Original OK 2 Sided Booklet 2 Sided Tablet Image Orientation ...

Page 433: ...Scan Size key 3 Touch the Size Input key 4 Enter the scan size 1 Touch the X width numeric value display key and enter the width 2 Touch the Y height numeric value display key and enter the height 3 Touch the OK key To complete the setting and return to the screen of step 3 touch the OK key next to the Cancel key You can also touch the keys to change the number Auto Auto A4 Scan Size Send Size 100...

Page 434: ... automatic document feeder is used an original longer that 432 mm 17 can be scanned maximum width 1000 mm 39 3 8 In this case touch the Long Size key in the screen of step 3 Specifying the original scan size Specify using a standard size page 4 50 TRANSMITTABLE ORIGINAL SIZES page 4 30 Auto X420 Y297 Scan Size Send Size Fax Original OK 2 Sided Booklet 2 Sided Tablet Image Orientation ...

Page 435: ...AGE SETTINGS page 4 47 2 Touch the Send Size key 3 Specify the send size 1 Touch the desired send size key 2 Touch the OK key Depending on the Scan Size setting it may not be possible to select some sizes for the Send Size Size keys that cannot be specified for the Send Size are greyed out to prevent selection To specify an inch size for the send size touch the AB Inch key to highlight the Inch si...

Page 436: ...wrong orientation is selected here the image may not be sent properly when using enlargement reduction 2 Touch the OK key The ratio used for reduction or enlargement of the original will appear between the Scan Size and the Send Size A3 Auto A4 Scan Size Send Size 141 Fax Original OK 2 Sided Booklet 2 Sided Tablet Image Orientation 2 1 ...

Page 437: ...TTINGS page 4 47 2 Select the exposure 1 Touch the Manual key 2 Adjust the exposure with the keys When the exposure is set to Auto the keys cannot be used The exposure darkens when the key is touched and lightens when the key is touched To return to auto exposure adjustment touch the Auto key 3 Touch the OK key When using the document glass to scan multiple original pages the exposure setting can ...

Page 438: ...has gradations of colour such as a colour original This setting will produce a clearer image than Fine Super Fine or Ultra Fine used alone Halftone cannot be selected when Standard is used 1 Touch the Resolution key The current resolution setting appears to the right of the Resolution key IMAGE SETTINGS page 4 47 2 Select the resolution 1 Touch the key of the desired resolution 2 Touch the OK key ...

Page 439: ...are being scanned and when scanning is finished the preview screen appears on the touch panel Transmission will not take place until you touch the Start Sending key in the preview screen 4 Check the preview image and then touch the Start Sending key Transmission begins For information on the preview screen see PREVIEW CHECK SCREEN page 4 59 System settings administrator Default Preview You can spe...

Page 440: ... be touched when the entire preview image is displayed in the preview screen 4 Function Rev key Touch to check special mode settings or scan settings for two sided originals 5 Display zoom key Use this to set the zoom ratio of the displayed image Changes from the left in the order Full Page Twice 4 Times 8 Times The setting applies to all pages in the file not just the displayed page 6 Display Rot...

Page 441: ...omatically adjusted when faxes are received When a fax smaller than A4 8 1 2 x 11 size is received the size of the paper used for printing will vary depending on the orientation vertical or horizontal in which the sender placed the original System Settings Receive Setting page 7 107 This is used to change the fax reception mode Auto Reception should normally be used Select Manual Reception when an...

Page 442: ...ed The number of copies of received faxes that are printed and the output tray can be selected When a finisher is installed the number of copies printed the output tray and stapling can be selected If printing of a copy job or print job is in progress when a fax is received the fax will not be printed until the previously reserved job is completed Received faxes will not be printed when the machin...

Page 443: ...le to speak Even when you use an extension phone to answer a call you can touch the Fax Manual Reception key in the touch panel to begin fax reception You can also use the extension phone to begin fax reception RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE Remote Reception page 4 126 Auto Auto Auto Speaker Volume USB Mem Scan Fax Special Modes Resolution Exposure Original Scan Stan...

Page 444: ...en Received Data Image Check Setting is enabled in the system settings administrator a password can be entered to display the received data list screen If you wish to check an image before printing it continue from step 1 on the next page The received faxes will be retained in memory regardless of whether they were received automatically or manually If Fax Data Receive Forward is executed in the s...

Page 445: ...rint an image that has been selected touch the Print key When the Select All key is touched it will change into the Cancel All key When all received data has been selected using the Select All key the selection can be cancelled by touching the Cancel All key 3 Check the received image and then touch the Print key Printing begins For information on the image check screen see IMAGE CHECK SCREEN page...

Page 446: ...t page number You can touch the current page number key and enter a number with the numeric keys to go to that page number 4 Display Rotation key This rotates the image right or left by 90 degrees The rotation applies to all pages in the file not just the displayed page 5 Print key Touch to start printing 6 Display zoom key Use this to set the zoom ratio of the displayed image Changes from the lef...

Page 447: ...se pages that were not printed will be forwarded A forwarded fax becomes a fax transmission job If transmission does not take place because the transmission was cancelled or an error occurred the fax will be held in memory until it can be printed All faxes received are forwarded Note however that faxes received to an F code confidential memory box cannot be forwarded If a password entry screen app...

Page 448: ...bound routing settings are configured in the Web pages For the procedure for accessing the Web pages see the Start Guide The following explanation assumes that the Web pages have been accessed with administrator rights To configure inbound routing settings follow the steps below This function cannot be used for faxes received by confidential reception When faxes forwarded using this function are p...

Page 449: ... Following E mail Address at Error is selected received data is not printed but is forwarded to the specified e mail address After configuring the settings be sure to click the Submit button 2 Storing sender addresses If you wish to have only faxes from specified addresses forwarded store the desired sender addresses Send addresses stored here can be selected from a list when you store a forwardin...

Page 450: ...Forwarding Time checkbox and specify the time 6 Select the file format The format can be set separately for each forwarding address for each of forwarding addresses 1 2 and 3 in the table 7 Select the forwarding address Forwarding addresses can be selected from the machine s address book Multiple addresses can be selected A maximum of 1000 forwarding addresses can be stored a combined maximum of 1...

Page 451: ...u 2 Select Always Forward or Forward on Selected Day Time from the forwarding table The forwarding permission settings that appear here are linked to the forwarding conditions set in step 3 If you wish to use different forwarding conditions than those set in step 3 set the forwarding permission settings 3 Click Submit To delete a forwarding table click the checkbox next to the table name so that i...

Page 452: ...2in1 page 4 81 6 Card Shot key SENDING BOTH SIDES OF A CARD AS A SINGLE PAGE Card Shot page 4 84 7 Job Build key SENDING A LARGE NUMBER OF PAGES Job Build page 4 87 8 Mixed Size Original key TRANSMITTING ORIGINALS OF DIFFERENT SIZES Mixed Size Original page 4 89 9 Slow Scan Mode key FAXING THIN ORIGINALS Slow Scan Mode page 4 91 10 Original Count key CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS ...

Page 453: ...lows A Enter the selected special mode setting and return to the base screen B Enter the selected special mode setting and return to the special modes menu screen Touch this key when you wish to continue selecting other special mode settings C During selection of special mode settings this key returns you to the special modes menu screen without saving the settings When settings have been complete...

Page 454: ... the settings so incorrect transmissions may occur When a program is stored settings are selected with ease by simply pressing the program key In addition transmission takes place based on the stored settings so there are no chances for mistakes Programs are stored edited and deleted using Address Control in the system settings See Program page 7 22 in 7 SYSTEM SETTINGS Programs can also be stored...

Page 455: ...he mode cannot be changed here Functions stored in the program cannot be cancelled here 5 Press the START key Scanning begins If you inserted the original pages in the document feeder tray all pages are scanned A beep will sound to indicate that scanning is finished If you are scanning the original on the document glass scan each page one page at a time When scanning finishes place the next origin...

Page 456: ...he shadows Scanning a thick book Erase modes Shadows appear here Not using the erase function Using the erase function Shadows appear in the image No shadows appear 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Enter the destination fax number ENTERING DESTINATIONS page 4 17 3 Select the special modes 1 Touch the Special Modes key ...

Page 457: ...al on the document glass scan each page one page at a time When scanning finishes place the next original and press the START key Repeat until all pages have been scanned and then touch the Read End key A beep will sound to indicate that scanning is finished To cancel scanning Press the STOP key When the erase function is used erase takes place at the edges of the original image If you also use a ...

Page 458: ...ument The left and right pages are sent as two pages Original scan size Transmitted image A3 11 x 17 x 1 page A4 8 1 2 x 11 x 2 pages When using dual page scan the original must be placed on the document glass The send size cannot be changed 1 Place the original face down on the document glass Align the centre of the original with the appropriate size mark 2 Enter the destination fax number ENTERI...

Page 459: ...e that scanning is finished To cancel scanning Press the STOP key To erase shadows caused by the binding of a book or other bound document use the erase function Note however that Centre Erase and Edge Centre Erase cannot be used When the scan size of the original is specified by numerical values this function cannot be used To cancel Dual Page Scan Touch the Dual Page Scan key in the screen of st...

Page 460: ...smission It is not possible to leave the document in the auto document feeder or on the document glass and have it scanned at the reserved time of transmission Settings selected for a timer transmission exposure resolution special modes etc are automatically cleared after the transmission is finished However when the document filing function is used the scanned original and settings are stored on ...

Page 461: ...n scanning finishes place the next original and press the START key Repeat until all pages have been scanned and then touch the Read End key A beep will sound to indicate that scanning is finished The time can be specified up to a week in advance Up to 94 timer transmissions can be stored at once Only one timer polling operation can be stored at once If you wish to poll multiple machines store a s...

Page 462: ...number of pages sent 1 Place the original When placing the originals orient them as shown below 2 Enter the destination fax number ENTERING DESTINATIONS page 4 17 1 2 1 2 1 2 1 2 Portrait oriented originals Landscape oriented originals Transmission Transmission 1 2 1 2 1 1 1 1 Document feeder tray Place the originals face up Portrait orientation Landscape orientation Document glass Place the origi...

Page 463: ... press the START key Repeat until all pages have been scanned and then touch the Read End key A beep will sound to indicate that scanning is finished The Configure key can be touched in the scan end confirmation screen to change the exposure resolution scan size and send size However when scanning each even numbered page of the original only the exposure can be changed To cancel scanning Press the...

Page 464: ...ssion mode or when the speaker is used to dial The 2in1 function cannot be used when the original is other than A4 8 1 2 x 11 or B5 or A5 5 1 2 x 8 1 2 size When the scan size of the original is specified by numerical values this function cannot be used To cancel 2in1 Touch the 2in1 key in the screen of step 3 so that it is not highlighted ...

Page 465: ...nal must be scanned on the document glass 1 Place the original face down on the document glass 2 Enter the destination fax number ENTERING DESTINATIONS page 4 17 3 Select the special modes 1 Touch the Special Modes key 2 Touch the Card Shot key SPECIAL MODES page 4 71 Transmission Front Back Originals Example of an A4 8 1 2 x 11 size portrait scan transmission Example of an A4 8 1 2 x 11 size land...

Page 466: ...tically selected based on the original size you entered After selecting Card Shot you can touch the Original key in the base screen to change the original scan size or the send size In this case the screen of step 3 appears when you touch the scan size key For the procedure for setting the send size see Specifying the send size of the original page 4 54 5 Press the START key to scan the front of t...

Page 467: ... resolution scan size and send size The ratio cannot be specified and Rotation Sending Setting cannot be selected This function cannot be used in direct transmission mode or when the speaker is used to dial To cancel Card Shot Touch the Cancel key in the screen of step 4 Place next original Press Start When finished press Read End Pg No x Configure Read End ...

Page 468: ... memory is being used for other jobs fewer pages can be scanned 1 Insert the originals face up in the document feeder tray Insert the originals all the way into the document feeder tray Multiple originals can be placed in the document feeder tray The stack of originals must not be higher than the indicator line on the tray 2 Enter the destination fax number ENTERING DESTINATIONS page 4 17 3 Select...

Page 469: ...ure key can be touched to change the exposure resolution scan size and send size for each original page scanned However when Job Build is used in combination with 2in1 in the special modes only the exposure can be changed when scanning each even numbered page of the original pages If the memory becomes full during scanning a message will appear and the transmission will be cancelled This function ...

Page 470: ...ginals with the corners aligned together in the far left corner of the document feeder tray 2 Enter the destination fax number ENTERING DESTINATIONS page 4 17 3 Select the mixed size original setting 1 Touch the Special Modes key SPECIAL MODES page 4 71 2 Touch the Mixed Size Original key so that it is highlighted 3 Touch the OK key If an original scan size has been specified a message will appear...

Page 471: ...n selected an original scan size cannot be specified When the mixed size original setting is selected rotation sending does not operate To cancel the mixed size original setting Touch the Mixed Size Original key in the screen of step 3 so that it is not highlighted System Settings Administrator Original Feeding Mode The original feeding mode can be set to always scan mixed size originals ...

Page 472: ...nt guides slowly If the originals are inserted with too much force they may crumple and misfeed 2 Enter the destination fax number ENTERING DESTINATIONS page 4 17 3 Select slow scan mode 1 Touch the Special Modes key SPECIAL MODES page 4 71 2 Touch the Slow Scan Mode key so that it is highlighted 3 Touch the OK key D C B A D C B A 1 Slow Scan Mode Fax Special Modes Card Shot OK Dual Page Scan Quic...

Page 473: ...scanning Press the STOP key When this function is selected automatic 2 sided scanning is not possible To cancel slow scan mode Touch the Slow Scan Mode key in the screen of step 3 so that it is not highlighted System Settings Administrator Original Feeding Mode This is used to have scanning always take place using slow scan mode ...

Page 474: ...ced in the document feeder tray The stack of originals must not be higher than the indicator line on the tray 2 Enter the destination fax number ENTERING DESTINATIONS page 4 17 3 Select the original count function 1 Touch the Special Modes key SPECIAL MODES page 4 71 2 Touch the Original Count key so that it is highlighted 3 Touch the OK key 4 Press the START key Scanning begins To cancel scanning...

Page 475: ...r transmission If the displayed number of original sheets is different from the actual number of sheets Touch the Cancel key and then touch the OK key in the message screen to clear all scanned data Scan settings and destination settings will not be cleared Insert the original sheets in the automatic document feeder again and press the START key to re scan When original count is enabled for a broa...

Page 476: ...ace up in the document feeder tray 2 Enter the destination fax number ENTERING DESTINATIONS page 4 17 3 Select Verif Stamp 1 Touch the Special Modes key SPECIAL MODES page 4 71 2 Touch the keys to switch through the screens 3 Touch the Verif Stamp key so that it is highlighted 4 Touch the OK key 1 1 An O mark is stamped in fluorescent pink Originals are scanned Position of stamp Originals 1 Verif ...

Page 477: ...an original that was not scanned may be stamped When the O mark that is stamped on originals starts to become faint replace the stamp cartridge For the procedure for replacing the stamp cartridge see REPLACING THE STAMP CARTRIDGE page 1 75 in 1 BEFORE USING THE MACHINE To cancel the stamp function Touch the Verif Stamp key in the screen of step 3 so that it is no longer highlighted System Settings...

Page 478: ... 2 Enter the destination fax number ENTERING DESTINATIONS page 4 17 3 Select the special modes 1 Touch the Special Modes key 2 Touch the keys to switch through the screens 3 Touch the Transaction Report key SPECIAL MODES page 4 71 4 Select print conditions 1 Select the print conditions 2 Touch the OK key The print conditions for a transaction report are as follows Always Print A transaction report...

Page 479: ...hanges to the transaction report print conditions apply to all destinations To cancel the transaction report setting Touch the Cancel key in the screen of step 4 System Settings Administrator Transaction Report Print Select Setting This is used to set the conditions for printing transaction reports The factory default setting is Single Sending Print Out All Report No Printed Report Broadcasting Pr...

Page 480: ...lude page numbers in Printing Page Number at Receiver in the system settings administrator Page numbers appear in the format page number total pages Only the page number is printed when manual transmission or quick online transmission is used System Settings Administrator Date Own Number Print Position Setting This is used to set the position where the sender information is printed The sender info...

Page 481: ... the Own Name Select key SPECIAL MODES page 4 71 2 Select the sender information 1 Touch the desired sender information key 2 Touch the OK key 3 Touch the OK key System Settings Administrator Registration of Own Name Select This is used to store sender information for Own Name Select Own Name Select Cancel OK 1 2 AAAAA CCCCC EEEEE GGGGG IIIII KKKKK BBBBB DDDDD FFFFF HHHHH JJJJJ LLLLL 1 2 Transacti...

Page 482: ...uch the Polling key so that it is highlighted 4 Touch the OK key 2 Enter the destination fax number ENTERING DESTINATIONS page 4 17 Multiple fax numbers can be entered Polling will take place in the order that the numbers were entered Polling multiple machines is called Serial Polling Up to 500 fax numbers can be entered In this procedure one touch keys that have a sub address and passcode cannot ...

Page 483: ...t any specified time such as at night or when you are not present Only one timer polling reception can be set This function can only be used when the other machine is Super G3 or G3 compatible and has a polling function The receiving machine bears the expense phone charges of the polling reception To cancel polling reception Touch the Polling key in the screen of step 1 so that it is not highlight...

Page 484: ... book For more information see ENTERING DESTINATIONS page 4 17 After touching the Speaker key you can touch the Speaker Volume key to adjust the volume of the speaker The speaker volume changes each time the Speaker Volume key is touched Adjust the volume to the desired level 2 Receive the fax 1 Touch the Special Modes key SPECIAL MODES page 4 71 2 Touch the keys to switch through the screens 3 Wh...

Page 485: ...ll your machine you can restrict polling to machines whose programmed sender fax number matches a fax number stored in your machine as a polling passcode number This is called Polling Security To use this function first store polling passcode numbers the sender fax numbers programmed in the other machines in the machine s system settings and then enable polling security Up to 10 fax numbers can be...

Page 486: ... SPECIAL MODES page 4 71 3 Touch the Data Store key 4 Touch the Public Box key 5 Specify the number of polling times 1 Touch the key for the desired number of times Touch the Once key if you want the document cleared from memory after it is transmitted Touch the Unlimited key to allow polling an unlimited number of times 2 Touch the OK key Polling Memory Confidential Reception Data Check Delete Da...

Page 487: ... each page one page at a time When scanning finishes place the next original and press the START key Repeat until all pages have been scanned and then touch the Read End key To cancel scanning Press the STOP key while the original is being scanned If another document remains in the memory box Public Box the newly scanned document is added to the previous document In this case the number of polling...

Page 488: ...tored in the Public Box the Public Box key will be greyed out 4 Touch the Image Check key The content of the document can be viewed in the image check screen For information on the image check screen see IMAGE CHECK SCREEN page 4 65 To print the document touch the Print key Polling Memory Confidential Reception Data Check Delete Data Data Store Memory Box Data Check Exit Memory Box Data Check Publ...

Page 489: ...uch the Yes key The document is deleted and you return to the screen of step 3 You can touch the Image Check key to check the image in the touch panel before deleting it For information on the image check screen see IMAGE CHECK SCREEN page 4 65 To cancel the deletion Touch the No key You will return to the screen of step 3 Polling Memory Confidential Reception Data Check Delete Data Data Store Mem...

Page 490: ...ansmitting machine does not match the F code in the receiving machine reception will not take place The products of other manufacturers may use different terms for sub address and passcode If you need to contact the operator of another machine regarding sub addresses and passcodes refer to the terms used by the ITU T in the table below PERFORMING F CODE COMMUNICATION The ITU T is a United Nations ...

Page 491: ...enient to store an F code together with the fax number in a one touch key or group key When the following F code functions are used your machine dials the other machine F code confidential transmission F code polling reception F code relay request transmission When the following F code functions are used the other machine dials your machine F code confidential reception F code polling memory F cod...

Page 492: ... print an F code confidential fax the print passcode must be entered The F code sub address and passcode of the memory box to be used should be verified by the sender and the recipient before the fax is sent System Settings F Code Memory Box page 7 105 This is used to create memory boxes for F code confidential communication confidential reception A memory box name sub address passcode and print p...

Page 493: ...passcode has been omitted in the memory box of the other machine 5 and 6 are not necessary 3 Press the START key Scanning begins If you inserted the original pages in the document feeder tray all pages are scanned A beep will sound to indicate that scanning is finished If you are scanning the original on the document glass scan each page one page at a time When scanning finishes place the next ori...

Page 494: ...1 Touch the Special Modes key 2 Touch the keys to switch through the screens 3 Touch the Memory Box key SPECIAL MODES page 4 71 3 Touch the Data Check key 4 Touch the key of the memory box containing the confidential fax appears in the keys of memory boxes that have received faxes The keys of memory boxes that have not received faxes are greyed out and cannot be selected Beep Polling Memory Confid...

Page 495: ...he confidential fax is automatically given priority in the print job queue The fax is automatically cleared from the memory box after printing If you forget the print passcode There is no way to check a forgotten passcode on the machine Take care not to forget the passcode In the event that you forget the passcode or need to verify the passcode contact your dealer or nearest authorised service rep...

Page 496: ...de polling reception Do not place an original in the automatic document feeder or on the document glass when using this function The receiving machine bears the phone charges of the transmission 1 Select polling 1 Touch the Special Modes key SPECIAL MODES page 4 71 2 Touch the keys to switch through the screens 3 Touch the Polling key so that it is highlight 4 Touch the OK key Transmission The oth...

Page 497: ... box of the other machine 5 and 6 are not necessary 3 Press the START key Your machine will call the other machine and initiate reception of the fax Polling multiple machines serial polling is not possible F code polling reception can be used in combination with a timer setting Only one polling reception operation with a timer setting can be stored at a time SENDING A FAX AT A SPECIFIED TIME Timer...

Page 498: ...nt into a memory box polling memory for F code polling transmission System Settings F Code Memory Box page 7 105 This is used to create memory boxes polling memory for F code polling memory transmission A memory box name sub address and passcode are programmed in each box 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Select the spe...

Page 499: ...ngs and special modes A program timer setting transaction report polling verif stamp and filing cannot be selected To return to the screen of step 4 touch the Memory Box List key Polling Memory Confidential Reception Data Check Delete Data Data Store Memory Box Data Check Exit Memory Box Data Store Public Box Back 1 2 Box 1 Box 3 Box 5 Box 7 Box 9 Box 11 Box 2 Box 4 Box 6 Box 8 Box 10 Box 12 Unlim...

Page 500: ...ce the next original and press the START key Repeat until all pages have been scanned and then touch the Read End key To cancel scanning Press the STOP key while the original is being scanned If other documents have already been stored in the memory box the document is added to the previously stored documents The factory default setting for the number of polling times is Once after the document is...

Page 501: ... the F code memory polling box where the document you wish to print is stored appears in keys that have documents stored 4 Touch the Image Check key The content of the document can be viewed in the image check screen For information on the image check screen see IMAGE CHECK SCREEN page 4 65 To print the document touch the Print key Polling Memory Confidential Reception Data Check Delete Data Data ...

Page 502: ...h to delete appears in keys that have documents stored 4 Touch the Yes key The document is deleted and you return to the screen of step 3 Printing will begin You can touch the Image Check key to check the image in the touch panel before deleting it For information on the image check screen see IMAGE CHECK SCREEN page 4 65 To cancel the deletion Touch the No key You will return to the screen of ste...

Page 503: ...broadcast transmission or timer transmission An F code relay request transmission can also be stored in a program Your machine the machine that requests a relay broadcast transmission only bears the cost of sending the fax to the relay machine The relay machine bears the cost of sending the fax to each of the end receiving machines When faxes forwarded using this function are printed at the forwar...

Page 504: ...l pages in the document feeder tray all pages are scanned A beep will sound to indicate that scanning is finished If you are scanning the original on the document glass scan each page one page at a time When scanning finishes place the next original and press the START key Repeat until all pages have been scanned and then touch the Read End key A beep will sound to indicate that scanning is finish...

Page 505: ...MUNICATION page 4 110 The end receiving machines do not need to support F code communication The machine that requests a relay broadcast transmission only bears the cost of sending the fax to your machine the relay machine Your machine bears the cost of sending the fax to each of the end receiving machines When faxes forwarded using this function are printed at the forwarding destination the date ...

Page 506: ...so press the START key when an original is not placed to receive a fax Connect the extension phone as shown below USING AN EXTENSION PHONE Connect an extension phone that has a modular socket Use standard phone line cable to connect the phone If other than a standard phone line cable is used the connection may not work correctly If the plug on the telephone line cord does not fit into the socket o...

Page 507: ...inging answer the call on the extension phone 2 Signal the machine to start fax reception Press on the keypad of the extension phone 3 Replace the extension phone The machine sounds a beep when reception ends If the extension phone is still lifted when fax transmission ends an alarm signal will sound and a message will appear in the touch panel The alarm and message will stop when the extension ph...

Page 508: ...ING THE STATUS OF FAX JOBS The job status display is in the lower left corner of the touch panel The job status display can be touched to display the job status screen Fax Job Scan to Print Job Address Broadcast0001 10 00 04 01 020 003 Connecting 04 01 000 004 Waiting Broadcast BBB BBB AAA AAA 0123456789 10 05 04 01 000 004 Waiting 10 22 04 01 000 010 Waiting 10 30 04 01 000 010 Waiting 10 33 Set ...

Page 509: ... the results of completed broadcast transmission jobs completed serial polling jobs and completed jobs that used the document filing function Select the key of the desired job in the completed jobs screen 9 and then touch the Detail key From the details screen it is possible to resend the fax to destinations to which transmission was not successful CHECKING COMPLETED JOBS page 4 133 8 Call key Tou...

Page 510: ...r serial polling operation Broadcast or Multi Polling appears together with a broadcast control number 4 digits 4 Time reserved Time started In the job queue screen the date and time the job was reserved In the completed jobs screen the date and time the job was started 5 Number of pages Shows the number of pages transmitted total number of original pages 6 Status Shows the job status Job in progr...

Page 511: ...letion of a broadcast transmission serial polling or inbound routing operation If transmission to 3 destinations was successful out of a total of 5 003 005 will appear No response An error occurred because there was no response from the destination Busy An error occurred because the other party was busy Reject Reception A fax was sent from a party that has been blocked by the anti junk fax functio...

Page 512: ...her job is completed Retry jobs A retry job appears at the bottom of the job queue screen When the set retry interval elapses the job is executed If there are jobs reserved ahead of the retry job the retry job is reserved at the bottom of the job queue and executed when its turn arrives Fax reception jobs when Inbound Routing is enabled When Inbound Routing is enabled in the Web pages fax receptio...

Page 513: ...ed total number of pages Fax Waiting This shows information on the destinations that are waiting A broadcast control number 3 digits appears in front of each destination Address The name of the other destination Status The status of communication Failed This shows information on destinations for which communication failed A broadcast control number 3 digits appears in front of each destination Add...

Page 514: ... File Information on a transmission reception that used document filing To retrieve the file and use it touch the Call key Failed This shows information on destinations for which communication failed A broadcast control number 3 digits appears in front of each destination Address The name or fax number of each destination Start time Time at which communication began Status Description of failure e...

Page 515: ...job Touch the NO key Printing of received faxes and forwarding jobs set using Inbound Routing Settings cannot be cancelled FORWARDING RECEIVED FAXES TO A NETWORK ADDRESS Inbound Routing Settings page 4 67 JOB STATUS Fax Job Scan to Print Job Internet Fax Address Broadcast 10 00 04 01 020 003 Connecting 04 01 000 004 Waiting Broadcast BBB BBB AAA AAA 0123456789 10 05 04 01 000 004 Waiting 10 22 04 ...

Page 516: ...b will be executed when the job in progress is completed If the job in progress is a broadcast transmission job or a serial polling job the priority job will be transmitted between destinations of the broadcast transmission or serial polling job However if the priority job is a broadcast transmission job or a serial polling job it will be executed after the current job is completed JOB STATUS Fax ...

Page 517: ...rt You can have the machine print the Image Sending Activity Report each time the number of transactions reaches 201 or at a specified time once a day only The contents of the Image Sending Activity Report are erased when the report is printed and thus it cannot be reprinted System Settings Administrator Activity Report Print Select Setting This is used to set the conditions for printing activity ...

Page 518: ...polled because no data was in memory NO F CODE POLL The other machine refused an F code polling operation or your machine broke the connection when polled because no data was in its F code memory polling box RX POLL NG The connection was broken because the sub address for F code polling memory was not valid F POLL PASS NG The connection was broken because the passcode for F code polling memory was...

Page 519: ...he machine can only send faxes to and receive faxes from machines that support G3 or Super G3 Input document size AB sizes A3 B4 A4 A4R B5 B5R A5 216 mm x 340 mm 216 mm x 343 mm Inch sizes 11 x 17 8 1 2 x 14 8 1 2 x 13 2 5 8 1 2 x 13 8 1 2 x 11 8 1 2 x 11 R 5 1 2 x 8 1 2 Long originals max width 11 45 64 297 mm x max length 39 23 64 1000 mm can be transmitted using the automatic document feeder Sc...

Page 520: ...ESTINATION FROM THE ADDRESS BOOK 5 18 RETRIEVING A DESTINATION 5 19 CHECKING AND DELETING THE SELECTED DESTINATIONS 5 20 USING A SEARCH NUMBER TO RETRIEVE A DESTINATION 5 21 ENTERING AN ADDRESS MANUALLY 5 22 SPECIFYING A NETWORK FOLDER 5 23 RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK 5 25 USING THE RESEND FUNCTION 5 27 TRANSMITTING AN IMAGE SENDING AN IMAGE IN SCAN MODE 5 28 CHANGING THE S...

Page 521: ...LETED JOB SCREEN 5 104 OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED 5 107 CHECKING COMPLETED JOBS 5 108 STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED 5 109 GIVING PRIORITY TO A SCAN TRANSMISSION JOB 5 110 CHECKING THE INTERNET FAX ACTIVITY LOG Image Sending Activity Report 5 111 IMAGE SENDING ACTIVITY REPORT 5 111 INFORMATION APPEARING IN THE RESULT COLUMN 5 111 INTERNET...

Page 522: ...ddress Scan to FTP The scanned file is sent to a specified directory of an FTP server When the file is sent it is also possible to send an e mail to a previously stored e mail address to inform the recipient of the location of the file This is called Scan to FTP Hyperlink Scan to Desktop The scanned file is sent to a specified folder on your computer To use Scan to Desktop software must be install...

Page 523: ...chine is used to scan a document or image To use PC Scan the scanner driver must be installed from the Software CD ROM that accompanies the machine Operating systems that can be used are Windows 2000 XP Server 2003 Vista Server 2008 7 The application integration module is required to use the metadata transmission function METADATA DELIVERY page 5 127 Metadata delivery The application integration m...

Page 524: ...RING SENDER INFORMATION Be sure to configure this information as it is required for communication Before using Scan to E mail Store a default sender name in Sender Name and a reply e mail address in Reply E mail Address These will be used when a sender is not selected Before using Internet fax Store a sender name in Sender Name and a sender Internet fax address in Own Address When the POWER SAVE k...

Page 525: ...ed in the address book Store each type of destination as explained below Types of transmission in scanner mode Scan to FTP Click Address Book in the Web page menu and then click the Add button Select FTP in Address Type and store an address Scan to Network Folder Click Address Book in the Web page menu and then click the Add button Select Network Folder in Address Type and store an address Scan to...

Page 526: ... in My Profiles C will be the name of the one touch key The profile name is determined by the combination of the text entered in Prefix A and the profile The one touch key is assigned to an index tab in the address book screen based on the text entered in Initial B This defines how an image sent to your computer is processed For more information see profile explanation D ADDING DESTINATIONS For th...

Page 527: ...sion will be re attempted automatically after a preset interval To cancel transmission Cancel the transmission from the job status screen STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED page 5 109 System Settings Administrator Recall in Case of Line Busy This is used to set the number of recall attempts and the interval between attempts when the connection cannot be established ...

Page 528: ...TION FROM THE ADDRESS BOOK page 5 18 5 Address Entry key Touch this key to manually enter an destination address instead of using a one touch key ENTERING AN ADDRESS MANUALLY page 5 22 6 Send Settings key Touch this key to select or enter the subject file name sender name or body text which has been previously stored in the Web page Scan modes CHANGING THE SUBJECT FILE NAME REPLY TO AND BODY TEXT ...

Page 529: ... this will appear when an Internet fax is received Only Hold Setting for Received Data Print is enabled Only Received Data Image Check Setting is enabled Both settings are enabled PRINTING A PASSWORD PROTECTED FAX Hold Setting For Received Data Print page 5 114 CHECKING THE IMAGE BEFORE PRINTING page 5 115 17 I Fax Manual Reception key Touch this key to receive an Internet fax manually MANUALLY RE...

Page 530: ...OK key Displaying a program key in the base screen will enable you to retrieve the program by simply touching the key STORING SCAN OPERATIONS Programs page 5 73 The functions that can be selected for the customized keys vary depending on the mode System Settings Administrator Customize Key Setting Registration is performed in System Settings Operation Settings Customize Key Setting in the Web page...

Page 531: ... transmission CHECKING THE IMAGE TO BE TRANSMITTED Preview page 5 69 9 To key Touch this key to enter the selected destination one touch key RETRIEVING A DESTINATION page 5 19 10 Cc key When using Scan to E mail touch the Cc key when you wish to send a Carbon copy of the e mail to an additional destination 11 Bcc key When using Scan to E mail touch the Bcc key when you wish to send a Blind carbon ...

Page 532: ...ables or disables Bcc delivery When enabled the Bcc key appears in the address book screen System Settings Administrator Default Display Settings One of the following screens can be selected for the initial screen that appears when the IMAGE SEND key is touched Base screen of each mode scan Internet fax fax or data entry mode Address book screen System Settings Administrator Address Book Default S...

Page 533: ... tab can be touched to display keys to further narrow the search range For example when the ABCD tab is touched keys from A to D appear If the B key is touched only destinations starting with the letter B will appear To cancel touch the key again Note that the search letter range cannot be narrowed on the Freq tab the etc tab or on a user index tab System Settings Custom Index page 7 21 This setti...

Page 534: ... SEARCH NUMBER TO RETRIEVE A DESTINATION page 5 21 Resend key USING THE RESEND FUNCTION page 5 27 Select settings Settings can be selected for scanning the original Original 2 sided original scan size send size Exposure Resolution File Format Colour Mode IMAGE SETTINGS page 5 53 Send Settings File Name Scan mode Data entry mode CHANGING THE SUBJECT FILE NAME REPLY TO AND BODY TEXT page 5 32 USB me...

Page 535: ...eat 2 and 3 until all originals have been scanned 5 Touch the Read End key After the original is scanned the settings revert to the default settings To cancel scanning Press the STOP key to cancel the operation System Settings Administrator Default Display Settings The settings can be kept in effect a fixed period of time after scanning is completed A4 Auto Auto Auto File Quick File Address Review...

Page 536: ...riginal size Maximum original size Using the automatic document feeder 131 mm height x 140 mm width 5 1 8 height x 5 1 2 width 297 mm height x 1000 mm width 11 5 8 height x 39 3 8 width Using the document glass 297 mm height x 432 mm width 11 5 8 height x 17 width Selections Standard sizes detected original sizes Document glass Document feeder tray automatic document feeder AB 1 A3 A4 A4R A5 B4 B5...

Page 537: ...S Icon Mode Fax Scan to E mail Internet fax Direct SMTP Scan to FTP Scan to Network Folder Scan to Desktop Group key with multiple destinations For information on storing addresses in the address book see STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK page 5 6 For information on storing destinations for Scan to Desktop see STORING A DESTINATION FOR SCAN TO DESKTOP page 5 7 Sy...

Page 538: ...o send Cc or Bcc copies of the e mail System Settings Administrator Bcc Setting This setting enables or disables Bcc delivery When enabled the Bcc key appears in the address book screen System Settings Administrator Must Input Next Address Key at Broadcast Setting This setting determines whether or not the Next Address key can be omitted before specifying the next destination Factory default setti...

Page 539: ... key of the destination that you wish to cancel A message will appear to confirm the deletion Touch the Yes key Touch the Detail key to check the specified destination type and name AAA AAA BBB BBB To Cc 1 2 5 15 10 Global Address Search Address Entry Address Review Condition Settings III III GGG GGG EEE EEE CCC CCC JJJ JJJ HHH HHH DDD DDD FFF FFF ABCD Freq EFGH IJKL MNOP QRSTU VWXYZ etc Sort Addr...

Page 540: ...n the destination is stored in the address book If you do not know the search number print the one touch address list using Sending Address List in the system settings When entering search numbers such as 0001 and 0011 0 can be omitted For example to enter 0001 enter 1 and touch the key or the Next Address key If an incorrect search number is entered Press the CLEAR key to clear the number and ent...

Page 541: ...g Bcc Setting in the system settings administrator If you wish the destination to be a Bcc destination touch the Bcc key When Internet fax mode is selected the base screen appears after the destination address is entered However if I Fax Reception Report On Off Setting is enabled in the system settings administrator the reception report request screen will appear If you wish to receive a report to...

Page 542: ...ous page and follow the steps below 1 Touch the Browse key To directly enter a folder touch the Folder Path key A text entry screen will appear If a user name and password are required check with the administrator of the server and enter the user name and password For the procedure for entering text see ENTERING TEXT page 1 77 in 1 BEFORE USING THE MACHINE Cancel OK Browse Folder Path User Name Pa...

Page 543: ...EFORE USING THE MACHINE Up to 100 workgroups 100 servers and 100 network folders can be displayed To move up one level touch the key The Cancel key can be pressed to return to the screen of step 1 To change the sorting order of the displayed keys touch the key that shows or in each screen The order switches between ascending order and descending order each time you touch the key To go to a particu...

Page 544: ...ame and password 2 Touch the OK key 3 Search for the destination in the search screen Enter search characters for the destination and touch the Search key The search results will appear after a brief interval For the procedure for entering text see ENTERING TEXT page 1 77 in 1 BEFORE USING THE MACHINE How to search Enter the search characters maximum of 64 characters The system will look for names...

Page 545: ...to request a reception report when sending an Internet fax 3 Select the destination 1 Touch the key of the desired destination If no names are found that match the search characters a message will appear Touch the OK key to close the message and touch the Search Again key to search again 2 Touch the To key This enters the selected destination If you wish to enter another destination repeat 1 and 2...

Page 546: ...ations are stored group key Scan to FTP Scan to Desktop and Scan to Network Folder addresses Broadcasting destinations Addresses used only for BCC delivery Destinations transmitted to using a program System Settings Administrator Disable Resend on Fax Image Send Mode This prohibits use of the resend function When this setting is enabled the Resend key cannot be used in the base screen of image sen...

Page 547: ...the automatic document feeder with an object underneath may damage the original size detector plate and prevent correct detection of the document size When placing the originals orient them as shown below To place a large portrait oriented original place it as shown above in Landscape orientation and specify the placement orientation in step 3 Place A5 5 1 2 x 8 1 2 size originals in portrait vert...

Page 548: ... more information see ENTERING DESTINATIONS page 5 18 System Settings Administrator Bcc Setting This setting enables or disables Bcc delivery When enabled the Bcc key appears in the address book screen 3 Switch to scan mode and display the image settings screen 1 Touch the Scan tab 2 Touch the Original key The current settings for Original Exposure Resolution File Format and Colour Mode are indica...

Page 549: ... document feeder tray a beep will sound when scanning is completed and transmission will take place The image is scanned in the mode set in Colour mode For the colour mode settings see CHANGING THE COLOUR MODE page 5 68 If Encrypt PDF is selected for the file format PDF is selected in the format settings screen and the Encry checkbox is set to you will be prompted to enter a password when you pres...

Page 550: ...ge file it may be necessary to reduce the number of scanned pages or reduce the send size Storing a mail signature You can have preset text automatically added at the end of e mail messages as a mail signature This is convenient when you wish to have a corporate policy or other preset text appear at the bottom of e mail messages To store the text for the mail signature click Application Settings N...

Page 551: ...ng text see ENTERING TEXT page 1 77 in 1 BEFORE USING THE MACHINE 1 Touch the Send Settings key in the base screen BASE SCREEN page 5 9 If you are sending to a Scan to FTP Scan to Desktop or Scan to Network Folder destination go to step 4 2 To change the subject touch the Subject key 3 Enter the subject 1 Touch a Pre Set text key 2 Touch the OK key If you wish to directly enter the text touch the ...

Page 552: ...also touch the Address Entry key to directly enter an e mail address To specify the return address you can touch the key and enter a user number that has been previously stored using User List in the system settings administrator A key can only be selected for the return address if an e mail address has been stored for that user in User List in the system settings administrator Send Settings OK Su...

Page 553: ...sender When storing pre set text for the subject and file name in the Web pages up to 80 characters can be entered System Settings Administrator The Number of File Name Subject Body Keys Displayed Setting The setting for the number of subject keys and file name keys displayed in one screen can be changed to 6 12 or 18 System Settings Administrator Default Sender Set This is used to store the sende...

Page 554: ...nal size detector Closing the automatic document feeder with an object underneath may damage the original size detector plate and prevent correct detection of the document size When placing the originals orient them as shown below To place a large portrait oriented original place it as shown above in Landscape orientation and specify the placement orientation in step 4 Place A5 5 1 2 x 8 1 2 size ...

Page 555: ... ORIGINAL IMAGE TYPE page 5 61 CHANGING THE RESOLUTION page 5 63 CHANGING THE FILE FORMAT page 5 64 CHANGING THE COLOUR MODE page 5 68 SPECIAL MODES page 5 71 4 Specify the orientation in which the original is placed To enable the original to be scanned in the correct orientation the orientation in which the top edge of the original appears at the top of the display specify the orientation in whic...

Page 556: ...ouch the OK key The recipient must use the password entered here to open the Encrypt PDF file To cancel Encrypt PDF touch the Cancel key The format settings screen will appear to let you change the file type Select a new file type and press the START key to begin transmission 6 If the original was placed on the document glass replace it with the next original and press the START key Repeat until a...

Page 557: ... The scanned data will not be stored However if the file format is set to JPEG and the Specified Pages per File checkbox is selected files for which scanning is completed will be stored in USB memory To cancel scanning Press the STOP key to cancel the operation To cancel scanning to USB memory While scanned data is being stored in the USB memory the message Sending data and the Cancel key appear i...

Page 558: ...Enter a folder name and touch the OK key For the procedure for entering text see ENTERING TEXT page 1 77 in 1 BEFORE USING THE MACHINE To move up one level touch the key This key appears when a folder on the second level or lower is selected To change the order of the keys that appear in a screen touch the key that shows or Each time the key is touched the order changes between ascending and desce...

Page 559: ...ouch the OK key The entered file name will appear in A If the file name is not entered the settings in the Web page are used For the procedure for entering text see ENTERING TEXT page 1 77 in 1 BEFORE USING THE MACHINE USB Mem Scan Fax Internet Fax PC Scan Scan Auto Auto Scan Send Auto Text 200X200dpi Special Modes Colour Mode File Format Resolution Exposure Original File Name Stored to Mono2 PDF ...

Page 560: ... feeder with an object underneath may damage the original size detector plate and prevent correct detection of the document size Place A5 5 1 2 x 8 1 2 size originals in portrait vertical orientation If placed in landscape horizontal orientation an incorrect size will be detected For an A5R 5 1 2 x 8 1 2 R size original enter the original size manually Image rotation A4 B5R A5R and 16K 8 1 2 x 11 ...

Page 561: ...educe page 5 55 CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE page 5 61 CHANGING THE RESOLUTION page 5 63 CHANGING THE FILE FORMAT page 5 64 SPECIAL MODES page 5 71 4 Specify the orientation in which the original is placed When specifying the orientation of the image to be transmitted specify the orientation of the original placed in step 1 1 Touch the appropriate orientation key If the top edge o...

Page 562: ...his number will also appear in the key of the job in the job status screen For this reason making a note of the number is useful for checking the result If the memory becomes full while the originals are being scanned a message will appear and scanning will stop Storing a mail signature You can have preset text automatically added at the end of e mail messages as a mail signature This is convenien...

Page 563: ...BASE SCREEN page 5 9 2 To change the subject touch the Subject key 3 Enter the subject 1 Touch a pre set text key 2 Touch the OK key If you wish to directly enter the text touch the Direct Entry key to open the text entry screen Enter the text and touch the OK key The text in a pre set text key can be edited by touching the pre set text key and then the Direct Entry key The text entry screen will ...

Page 564: ...clear all entered text touch the Clear All key When this key is touched the entire body of the message is erased immediately not just the selected line Each line of the entered text can be selected with the keys To edit the selected line touch the Edit key The text entry screen will appear with the selected text entered Send Settings OK Subject File Name Body Text Sub Schedule coordination meeting...

Page 565: ...em Settings Administrator The Number of File Name Subject Body Keys Displayed Setting The setting for the number of subject keys and file name keys displayed in one screen can be changed to 6 12 or 18 Sub Schedule coordination meeting Material for planning meeting Thank you for your continuous support We have attached sca Send Settings OK Subject File Name Body Text ...

Page 566: ...ion Up to 500 destinations can be selected in one broadcast operation Combined maximum of 200 file server desktop and shared folder destinations If you frequently use broadcasting to send images to the same group of destinations it is convenient to store those destinations in a group key 1 Place the original Place the original face up in the document feeder tray or face down on the document glass ...

Page 567: ...Address Review key 4 Check the destinations and then touch the OK key If the transmission includes Cc or Bcc destinations touch the Cc tab or the Bcc tab to check those destinations To cancel a specified destination Touch the one touch key of the destination that you wish to cancel A message will appear to confirm the deletion Touch the Yes key CHECKING AND DELETING THE SELECTED DESTINATIONS page ...

Page 568: ...on the document glass scan each page one page at a time When scanning of one page finishes replace it with the next page and press the START key Repeat until all pages have been scanned and then touch the Read End key A beep will sound to indicate that scanning is finished If Internet fax or fax destinations are included in the broadcast transmission scanning will take place in Mono2 To cancel sca...

Page 569: ...0dpi File compression mode The compression mode will be changed to the compression mode set in Compression Mode at Broadcasting in the system settings administrator Colour scanning Scanning will take place in Mono2 regardless of the colour mode setting Special modes 2in1 This cannot be selected in scan mode however if selected in Internet fax mode it will also be applied to scan destinations Scan ...

Page 570: ...inal and perform the steps of the broadcast transmission Using document filing You will return to the document filing resend screen with the unsuccessful destinations entered Perform the document filing resend procedure There is no need to rescan the original If the All Destinations tab is touched in 1 all destinations will be displayed The Retry key that appears in the screen can be touched to re...

Page 571: ... Image data for transmission will be created and sent as an Internet fax For the procedures for using this function see the PC Fax driver Help To send an Internet fax using the PC I Fax function the PC Fax driver must be installed and then updated using the CD ROM that accompanies the Internet fax expansion kit For more information see the Software Setup Guide This function can only be used on a W...

Page 572: ...ey to select the exposure for scanning CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE page 5 61 3 Resolution key Touch this key to select the resolution for scanning CHANGING THE RESOLUTION page 5 63 4 File Format key Touch this key to change the format file type of the scanned image file CHANGING THE FILE FORMAT page 5 64 5 Colour Mode key Touch this key to select the colour mode for scanning This...

Page 573: ...riginal is placed 1 Touch the 2 Sided Booklet key or the 2 Sided Tablet key A book and a tablet are bound as shown below 2 Touch the appropriate Image Orientation key If this setting is not correct a suitable image may not be transmitted 3 Touch the OK key To cancel 2 sided scanning touch the highlighted key so that it is no longer highlighted 2 sided scanning automatically turns off after the tra...

Page 574: ...ission Only standard original sizes can be automatically detected STANDARD SIZES page 5 17 When the original size is a non standard size or if the size is not detected correctly manually specify the original scan size Specifying the original scan size Specify using a standard size page 5 56 Specifying the original scan size by numerical values page 5 57 A4 Auto Auto Auto File Quick File Address Re...

Page 575: ... long original touch the Long Size key Use the automatic document feeder to scan a long original The maximum width that can be scanned is 39 3 8 1000 mm the maximum height is 11 5 8 297 mm TRANSMITTABLE ORIGINAL SIZES page 5 17 To specify an inch size for the scan size touch the AB Inch key to highlight the Inch side and then specify the scan size 4 Touch the OK key When Long Size is selected the ...

Page 576: ...l key IMAGE SETTINGS page 5 53 2 Touch the Scan Size key 3 Touch the Size Input key 4 Enter the scan size original size 1 Touch the X width numeric value display key and enter the width 2 Touch the Y height numeric value display key and enter the height 3 Touch the OK key Touch the OK key next to the Cancel key to complete the setting and return to the screen of step 3 You can also touch the keys ...

Page 577: ...n the automatic document feeder is used an original longer than 432 mm 17 can be scanned maximum width 1000 mm 39 3 8 In this case touch the Long Size key in the screen of step 3 Specifying the original scan size Specify using a standard size page 5 56 TRANSMITTABLE ORIGINAL SIZES page 5 17 Scan Original OK Auto X420 Y247 Scan Size 2 Sided Tablet 2 Sided Booklet Send Size Image Orientation ...

Page 578: ...and display the image settings screen 1 Touch the tab of the mode that you wish to use 2 Touch the Original key IMAGE SETTINGS page 5 53 2 Touch the Send Size key 3 Specify the send size 1 Touch the desired send size key 2 Touch the OK key Depending on the paper size specified for the Scan Size it may not be possible to select some sizes for the Send Size Size keys that cannot be specified for the...

Page 579: ...his setting is not correct when sending an image with a changed ratio a suitable image may not be transmitted 2 Touch the OK key The ratio used for reduction or enlargement of the original will appear between the Scan Size and the Send Size Scan Original OK A3 Auto A4 Scan Size 2 Sided Tablet 2 Sided Booklet Send Size 141 Image Orientation 1 2 ...

Page 580: ... such as a magazine or catalogue Text Photo This mode provides the best balance for scanning an original which contains both text and photographs such as a text document with a photo pasted on Text Use this mode for regular text documents Photo Use this mode to scan photos Printed Photo This mode is best for scanning printed photographs such as photos in a magazine or catalogue Map This mode is be...

Page 581: ...cannot be selected To reduce the occurrence of line patterns moiré effect when scanning printed matter touch the Moiré Reduction checkbox so that a checkmark appears When using the document glass to scan multiple original pages the exposure setting can be changed each time you change pages When using the automatic document feeder the exposure setting cannot be changed once scanning has begun Howev...

Page 582: ...ct the resolution 1 Touch the key of the desired resolution 2 Touch the OK key In Internet fax mode the Half Tone key can be touched to select halftone except when 200X100dpi is selected When the original has many gradations of light and dark such as a photo or colour illustration halftone provides a more attractive image than regular transmission Scan Resolution OK 300X300dpi 200X200dpi 100X100dp...

Page 583: ... can be changed When using the document glass to scan multiple original pages the resolution setting can be changed each time you change pages When using the automatic document feeder the resolution setting cannot be changed once scanning has begun However when Job Build is used in the special modes the resolution can be changed each time a new set of originals is inserted When TIFF S is selected ...

Page 584: ... file type of Colour Grey mode are linked The file type cannot be set separately for each When JPEG is selected for Colour Grey mode TIFF is automatically selected for B W mode Note the following when the file format is set to Compact PDF PDF is selected and the High checkbox is set to When Compact PDF is set for one address in a broadcast transmission the file will be sent as a Compact PDF file t...

Page 585: ...or multiple pages For this reason the Specified Pages per File checkbox does not appear When the file format is set to Encrypt PDF PDF is selected in the format settings screen and the Encry checkbox is set to a screen prompting you to enter a password will appear when the START key is pressed to start scan send transmission Touch the Entry key in the displayed screen to open the keyboard screen E...

Page 586: ... and 200X200dpi If TIFF S is selected after 200X400dpi 400X400dpi or 600X600dpi is selected the resolution automatically changes to 200X200dpi Send size Always A4R 8 1 2 x 11 R If TIFF S is selected after the send size is changed the send size is automatically changed to A4R 8 1 2 x 11 R If a size larger than A4 8 1 2 x 11 is scanned the size will automatically be reduced to A4R 8 1 2 x 11 R When ...

Page 587: ...to use 2 Touch the Colour Mode key IMAGE SETTINGS page 5 53 2 Read the displayed message and touch the OK key A message does not appear in USB memory mode Go to the next step When a broadcast transmission is performed using mixed send modes the image is sent in Mono2 3 Select the colour mode 1 Touch the key of the desired colour mode If Auto is selected select whether or not the original will be s...

Page 588: ...hile the originals are being scanned and when scanning is finished the preview screen appears on the touch panel Transmission will not take place until you touch the Start Sending key in the preview screen 4 Check the preview image and then touch the Start Sending key Transmission begins For information on the preview screen see PREVIEW CHECK SCREEN page 5 70 System settings administrator Default ...

Page 589: ...an only be touched when the entire preview image is displayed in the preview screen 4 Function Rev key Touch to check special mode settings or scan settings for two sided originals 5 Display zoom key Use this to set the zoom ratio of the displayed image Changes from the left in the order Full Page Twice 4 Times 8 Times The setting applies to all pages in the file not just the displayed page 6 Disp...

Page 590: ...D ONTO A SINGLE PAGE Card Shot page 5 83 7 Job Build key SCANNING MANY ORIGINALS AT ONCE Job Build page 5 86 8 Mixed Size Original key SCANNING ORIGINALS OF DIFFERENT SIZES Mixed Size Original page 5 88 9 Slow Scan Mode key SCANNING THIN ORIGINALS Slow Scan Mode page 5 90 10 Original Count key 1 CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE TRANSMISSION Original Count page 5 92 11 File key...

Page 591: ...pecial mode menu screen Touch this key when you wish to continue selecting other special mode settings C During selection of special mode settings this key returns you to the special mode menu screen without saving the settings When settings have been completed this cancels the settings and returns you to the special mode menu screen 2in1 Internet Fax Special Modes OK Transaction Report 2 2 Intern...

Page 592: ...s may occur When a program is used settings are selected with ease by simply pressing the stored key In addition transmission takes place based on the stored settings so there are no chances for mistakes Programs are stored edited and deleted using Address Control in the system settings See Program page 7 22 in 7 SYSTEM SETTINGS Programs can also be stored in the Web pages Click Job Programs and t...

Page 593: ... 5 Press the START Key Scanning begins If you inserted the original pages in the document feeder tray all pages are scanned A beep will sound to indicate that scanning is finished If you are scanning the original on the document glass scan each page one page at a time When scanning finishes place the next original and press the START key Repeat until all pages have been scanned and then touch the ...

Page 594: ...ar Shadows at the edges of the original can also be erased when the automatic document feeder is used When using USB memory mode connect the USB memory device to the machine before performing the procedure below 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Specify the destination ENTERING DESTINATIONS page 5 18 When scanning to US...

Page 595: ...t glass scan each page one page at a time When scanning of one page finishes replace it with the next page and press the START key Repeat until all pages have been scanned and then press the Read End key A beep will sound to indicate that scanning is finished To cancel scanning Press the STOP key to cancel the operation When the erase function is used erase takes place at the edges of the original...

Page 596: ...x 1 page A4 8 1 2 x 11 x 2 pages When using dual page scan the original must be placed on the document glass The send size cannot be changed When using USB memory mode connect the USB memory device to the machine before performing the procedure below 1 Place the original face down on the document glass Align the centre of the original with the appropriate size mark 2 Specify the destination ENTERI...

Page 597: ...icate that scanning is finished To cancel scanning Press the STOP key to cancel the operation To erase shadows caused by the binding of a book or other bound document use the erase function Note however that Centre Erase and Edge Centre Erase cannot be used When the scan size of the original is specified by numerical values this function cannot be used To cancel the dual page scan setting Touch th...

Page 598: ...ument feeder or on the document glass and have it scanned at the specified time of transmission Settings selected for a timer transmission exposure resolution special modes etc are automatically cleared after the transmission is finished However when the document filing function is used the scanned original and settings are stored on the built in hard drive This function cannot be used in USB memo...

Page 599: ...When scanning finishes place the next original and press the START key Repeat until all pages have been scanned and then touch the Read End key A beep will sound to indicate that scanning is finished The original is scanned into memory The original cannot be scanned at a specified time To cancel scanning Press the STOP key to cancel the operation The time can be specified up to a week in advance U...

Page 600: ...ace the original face up in the document feeder tray or face down on the document glass 2 Specify the destination ENTERING DESTINATIONS page 5 18 When scanning to USB memory there is no need to specify the destination Go to step 3 3 Select the special modes 1 Touch the tab of the mode that you wish to use 2 Touch the Special Modes key 3 Touch the Suppress Background key Read the message that appea...

Page 601: ...ing the original on the document glass scan each page one page at a time When scanning finishes place the next original and press the START key Repeat until all pages have been scanned and then touch the Read End key A beep will sound to indicate that scanning is finished When the original is scanned in Mono2 the suppress background function will not operate To cancel scanning Press the STOP key t...

Page 602: ...hine before performing the procedure below 1 Place the original face down on the document glass 2 Specify the destination ENTERING DESTINATIONS page 5 18 When scanning to USB memory there is no need to specify the destination Go to step 3 3 Select the special modes 1 Touch the tab of the mode that you wish to use 2 Touch the Special Modes key 3 Touch the Card Shot key SPECIAL MODES page 5 71 Trans...

Page 603: ... the entered original size After selecting Card Shot you can touch the Original key in the base screen to change the original scan size or the send size In this case the screen of this step appears when you touch the scan size key For the procedure for setting the send size see Specifying the send size of the image page 5 59 5 Press the START key to scan the front side of the card To cancel scanni...

Page 604: ...u can touch the Configure key to change the exposure resolution scan size and send size The ratio cannot be specified and Rotation Sending Setting cannot be selected To cancel Card Shot Touch the Cancel key in the screen of step 4 Read End Configure Place next original Pg No x Press Start When finished press Read End ...

Page 605: ...be scanned Note that when the memory is being used for other jobs fewer pages can be scanned When using USB memory mode connect the USB memory device to the machine before performing the procedure below 1 Insert the originals face up in the document feeder tray Insert the originals all the way into the document feeder tray Multiple originals can be placed in the document feeder tray The stack of o...

Page 606: ...ansmission is reserved The Configure key can be touched to change the exposure resolution scan size and send size for each original page scanned However when Job Build is used in combination with 2in1 in the special modes only the exposure can be changed when scanning each even numbered page of the original pages If the memory becomes full during scanning a message will appear and the transmission...

Page 607: ...the USB memory device to the machine before performing the procedure below 1 Insert the originals face up in the document feeder tray Insert the originals with the corners aligned together in the far left corner of the document feeder tray 2 Specify the destination ENTERING DESTINATIONS page 5 18 When scanning to USB memory there is no need to specify the destination Go to step 3 3 Select the spec...

Page 608: ...ate that scanning is finished To cancel scanning Press the STOP key to cancel the operation Once mixed size originals has been selected an original scan size cannot be specified Rotate cannot be used when Mixed Size Original is enabled To cancel the Mixed Size Original setting Touch the Mixed Size Original key in the screen of step 4 so that it is not highlighted System Settings Administrator Orig...

Page 609: ...efore performing the procedure below 1 Insert the originals face up in the document feeder tray Adjust the original guides slowly If the originals are inserted with too much force they may crumple and misfeed 2 Specify the destination ENTERING DESTINATIONS page 5 18 When scanning to USB memory there is no need to specify the destination Go to step 3 3 Select the special modes 1 Touch the tab of th...

Page 610: ... is selected automatic 2 sided scanning is not possible Rotate cannot be used when Mixed Size Original is enabled To cancel slow scan mode Touch the Slow Scan Mode key in the screen of step 4 so that it is not highlighted System Settings Administrator Original Feeding Mode This is used to have scanning always take place in slow scan mode Slow Scan Mode Scan Special Modes Card Shot OK Dual Page Sca...

Page 611: ...originals all the way into the document feeder tray Multiple originals can be placed in the document feeder tray The stack of originals must not be higher than the indicator line on the tray 2 Specify the destination ENTERING DESTINATIONS page 5 18 3 Select the special modes 1 Touch the tab of the mode that you wish to use 2 Touch the Special Modes key SPECIAL MODES page 5 71 4 Select the original...

Page 612: ... not be completed automatically and the image will not be reserved for transmission If the displayed number of original sheets is different from the actual number of sheets Touch the Cancel key and then touch the OK key in the message screen to clear all scanned data Scan settings and destination settings will not be cleared Insert the original sheets in the automatic document feeder again and pre...

Page 613: ...de connect the USB memory device to the machine before performing the procedure below 1 Insert the originals face up in the document feeder tray 2 Specify the destination ENTERING DESTINATIONS page 5 18 When scanning to USB memory there is no need to specify the destination Go to step 3 3 Select the special modes 1 Touch the tab of the mode that you wish to use 2 Touch the Special Modes key SPECIA...

Page 614: ...tamped twice If an error occurs during scanning an original that was not scanned may be stamped When the O mark that is stamped on originals starts to become faint replace the stamp cartridge For the procedure for replacing the stamp cartridge see REPLACING THE STAMP CARTRIDGE page 1 75 in 1 BEFORE USING THE MACHINE To cancel the stamp function Touch the Verif Stamp key in the screen of step 4 so ...

Page 615: ... sent When using USB memory mode connect the USB memory device to the machine before performing the procedure below 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Specify the destination ENTERING DESTINATIONS page 5 18 When scanning to USB memory there is no need to specify the destination Go to step 3 3 Select the special modes 1 T...

Page 616: ...n message will appear after the Read End key is touched The number of scanned original sheets appears in A the number of scanned sides in B and the number of sheets to be sent excluding blank pages in C For example if five original sheets that include two blank pages are scanned by duplex scanning A will show 5 B will show 10 and C will show 8 If this step is not performed for one minute while the...

Page 617: ...ory mode or data entry mode 1 Place the original When placing the originals orient them as shown below 2 Specify the destination ENTERING DESTINATIONS page 5 18 1 2 1 2 1 2 1 2 Portrait oriented originals Landscape oriented originals Transmission Transmission 1 2 1 2 1 1 1 1 Document feeder tray Place the originals face up Portrait orientation Landscape orientation Document glass Place the origina...

Page 618: ...ing is not correct a suitable image may not be transmitted 2 Touch the OK key 1 2 2in1 Internet Fax Special Modes Card Shot OK Dual Page Scan Slow Scan Mode Quick File Mixed Size Original Erase Job Build File Program Timer Original Count 2 1 Auto Auto Auto File Quick File I Fax Manual Reception Address Review Send Settings Address Entry Address Book USB Mem Scan Fax Internet Fax PC Scan Special Mo...

Page 619: ...te that scanning is finished The Configure key can be touched in the scan end confirmation screen to change the exposure resolution scan size and send size However when scanning each even numbered page of the original only the exposure can be changed To cancel scanning Press the STOP key to cancel the operation Transmission is not possible at a size smaller than the original size The 2in1 function...

Page 620: ...ata entry mode 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Specify the destination ENTERING DESTINATIONS page 5 18 3 Select the special modes 1 Touch the Internet Fax tab 2 Touch the Special Modes key 3 Touch the keys to switch through the screens 4 Touch the Transaction Report key SPECIAL MODES page 5 71 4 Select print condition...

Page 621: ...ration For a broadcast transmission changes to the transaction report print conditions apply to all destinations To cancel the transaction report setting Touch the Cancel key in the screen of step 4 System Settings Administrator Transaction Report Print Select Setting This is used to set the conditions for printing transaction reports The factory default setting is Single Sending Print Out All Rep...

Page 622: ...n mode CHECKING THE STATUS OF TRANSMISSION RECEPTION JOBS The job status display is in the lower left corner of the touch panel The job status display can be touched to display the job status screen Print Job Fax Job Scan to Address Set Time Pages Status Broadcast0001 1 2 3 4 10 00 04 01 020 003 Connecting AAA AAA BBB BBB CCC CCC 10 05 04 01 000 001 Waiting 10 22 04 01 000 004 Waiting 10 30 04 01 ...

Page 623: ...nd its current status Job key display page 5 105 7 Completed jobs screen Detail key This shows detailed information on the results of completed broadcast transmissions and jobs that used the document filing function Select the key of the desired job in the completed jobs screen 9 and then touch the Detail key CHECKING COMPLETED JOBS page 5 108 8 Call key Touch this key to call up and use a transmi...

Page 624: ...l number 4 digits In the case of an inbound routing error Error Forwarded appears 4 Time reserved Time started In the job queue screen the date and time the job was reserved In the completed jobs screen the date and time the job was started 5 Number of pages Shows the number of pages transmitted total number of original pages 6 Status Shows the job status Job in progress Job waiting to be executed...

Page 625: ...ponse from the destination OK Report A receive report was requested for a transmission the transmission was completed normally and the receive report was received from the destination NG Report A receive report was requested for a transmission however the transmission did not take place correctly and a transmission failed report was received No Report An e mail was received without an attached fil...

Page 626: ...ssion job excluding Direct SMTP transmission jobs that requests a receive report the job is placed on standby at the bottom of the job queue screen Report Wait appears in the status column When the receive report is received from the destination or if the report is not received within the timeout time the job moves to the completed jobs screen Reception jobs when Inbound Routing Settings are enabl...

Page 627: ...udes a Scan to FTP address Scan to Network Folder address or Scan to Desktop address Tab name Information displayed File Shows information on a transmission reception that used document filing function To call up the file and use it touch the Call key Failed Shows information on addresses for which communication failed Address Address name or number Start time Time at which communication began Sta...

Page 628: ... of the job to be stopped 3 Touch the Stop Delete key 3 Touch the Yes key If you do not want to stop the selected job Touch the No key Printing of a received Internet fax cannot be stopped JOB STATUS Broadcast 1 2 4 10 00 04 01 020 003 Connecting AAA AAA CCC CCC 10 05 04 01 000 001 Waiting 10 30 04 01 000 010 Waiting Priority 3 BBB BBB 10 22 04 01 000 004 Waiting Print Job Fax Job Internet Fax Sca...

Page 629: ...y 1 Touch the mode tab of the job to be given priority 2 Touch the key of the job to be given priority 3 Touch the Priority key The selected job moves up to the position immediately following the job in progress The job will be executed when the job in progress is completed JOB STATUS Broadcast 1 2 4 10 00 04 01 020 003 Connecting AAA AAA CCC CCC 10 05 04 01 000 001 Waiting 10 30 04 01 000 010 Wai...

Page 630: ...orts The factory default setting is not to print The Image Sending Activity Report can be set to print each time the number of transactions reaches 201 or at a specified time once a day only Message Explanation OK The transaction was completed normally OK REPORT A receive report was requested for a transmission the transmission was completed normally and the receive report was received from the de...

Page 631: ...orward page 7 23 When printing is not possible because the machine has run out of paper or toner received Internet faxes can be forwarded to and printed by another previously stored Internet fax machine System Settings Administrator I Fax Default Settings These settings are used to select how received faxes are handled when the POWER key is off the main power switch is on the volume of the beep th...

Page 632: ...t selection System Settings Fax Data Receive Forward page 7 23 This setting is used to hide the I Fax Manual Reception key that appears in the base screen of Internet Fax mode When the I Fax Manual Reception key is hidden manual reception is initiated by touching the Reception Start key in the screen that appears when Fax Data Receive Forward I Fax Settings is selected Auto Auto Auto File Quick Fi...

Page 633: ... Received Data Image Check Setting is enabled in the system settings administrator a password can be entered to display the received data list screen If you wish to check an image before printing it continue from step 1 on the next page The received faxes will be retained in memory regardless of whether they were received automatically or manually If Fax Data Receive Forward is enabled in the syst...

Page 634: ...To print an image that has been selected touch the Print key When the Select All key is touched it will change into the Cancel All key When all received data has been selected using the Select All key the selection can be cancelled by touching the Cancel All key 3 Check the received image and then touch the Print key Printing begins For information on the image check screen see IMAGE CHECK SCREEN ...

Page 635: ...e current page number You can touch the current page number key and enter a number with the numeric keys to go to that page number 4 Display Rotation key This rotates the image right or left by 90 degrees The rotation applies to all pages in the file not just the displayed page 5 Print key Touch to start printing 6 Display zoom key Use this to set the zoom ratio of the displayed image Changes from...

Page 636: ...them CONFIGURING INBOUND ROUTING SETTINGS All inbound routing settings are configured in the Web pages For the procedure for accessing the Web pages see the Start Guide The following explanation assumes that the Web pages have been accessed with administrator rights To configure inbound routing settings follow the steps below When faxes forwarded using this function are printed at the forwarding d...

Page 637: ...to the Following E mail Address at Error is selected received data is not printed but is forwarded to the specified e mail address After configuring the settings be sure to click the Submit button 2 Storing sender addresses If you wish to have only faxes from specified addresses forwarded store the desired sender addresses Send addresses stored here can be selected from a list when you store a for...

Page 638: ...e Set Forwarding Time checkbox and specify the time 6 Select the file format The format can be set separately for each forwarding address for each of forwarding addresses 1 2 and 3 in the table 7 Select the forwarding address Forwarding addresses can be selected from the machine s address book Multiple addresses can be selected A maximum of 1000 forwarding addresses can be stored a combined maximu...

Page 639: ...ge menu 2 Select Always Forward or Forward on Selected Day Time from the forwarding table The forwarding permission settings that appear here are linked to the forwarding conditions set in step 3 If you wish to use different forwarding conditions than those set in step 3 set the forwarding permission settings 3 Click Submit To delete a forwarding table click the checkbox next to the table name so ...

Page 640: ...ible when the scanner driver has been installed from the Software CD ROM using the integrated installer For the procedures for installing the scanner driver and configuring settings see the Software Setup Guide This function cannot be used when it has been disabled using Disable Scan Function in the system settings administrator The procedures for selecting the scanner driver and starting scanning...

Page 641: ...h panel can be used on the machine no other keys can be used At your computer 3 Start the TWAIN compliant application on your computer and select Select Scanner from the File menu 4 Select the scanner driver of the machine 1 Select SHARP MFP TWAIN K 2 Click the Select button Exit This machine is in the PC scan mode Do not remove the original Scanner IP address 250 160 102 106 USB Mem Scan Fax Inte...

Page 642: ...rom the File menu The scanner driver opens Sharpdesk Filel Edit View Tool Internet Output Zone Help New Folder Open Rename Delete Sharpdesk Folders Print Acquire Image e l ect can ner From Scanner or Camera Send As Propertie Exit Ctrl N Ctrl O Ctrl P Alt F4 p t ...

Page 643: ...n or other advanced settings change to the Professional screen Image Area menu Select the scan area If Auto is selected the original size detected by the machine will be scanned You can also set the scanning area in the preview window with your mouse 3 Click the Preview button The preview image will appear in the scanner driver If you are not satisfied with the preview image repeat 2 and 3 If the ...

Page 644: ...numbers will change the area relative to the top left corner of the specified area button When a preview image is displayed and a scanning area is not specified you can click the button to automatically set the scanning area to the entire preview image For further information on the scan settings click the button to open scanner driver Help If the originals are placed in the document feeder tray o...

Page 645: ...tents At the machine 9 Touch the Exit key in the touch panel 10 Touch the Yes key Exit This machine is in the PC scan mode Do not remove the original Scanner IP address 250 160 102 106 Yes No PC scan in progress Finish PC scan mode ...

Page 646: ... separate file The metadata file is created in XML format By linking the metadata with applications such as document management software a workflow application or an encryption server a sophisticated document solution environment can be built Using the application integration module kit information on a generated image file can be entered at the touch panel and transmitted along with the image as ...

Page 647: ...e by including a unique extension the date etc in the generated file name If the file name setting is left blank the machine will automatically generate a file name that is unique Addresses specified in Address Type Allowing Metadata Entry when a metadata set is stored can be selected as transmission destinations at the time of transmission using one touch keys manual entry and or a global address...

Page 648: ...data sets have been stored the Data Entry tab cannot be selected Store a metadata set in the Web pages and then perform the transmission procedure If a specific metadata set has been specified as the default set go to step 3 2 Select a metadata set 1 Touch the key of the metadata set that you wish to use 2 Touch the OK key Auto Auto Auto File Quick File Send Settings Address Entry Address Book Dat...

Page 649: ... For the procedure for entering text see ENTERING TEXT page 1 77 in 1 BEFORE USING THE MACHINE 5 When you have finished entering all items touch the OK key 6 Select image settings and any other settings and perform the scan send procedure The procedures for selecting settings and performing transmission are the same as in the other modes To make changes to entered values touch the Metadata Entry k...

Page 650: ...ddresses in modes that are allowed in the selected metadata set can be specified When metadata settings have been configured or an address is specified in the Data Entry tab it will not be possible to switch to another mode Metadata delivery is possible using the document filing function The Data Entry tab appears in the transmission settings screen of document filing mode to allow metadata delive...

Page 651: ...upported protocols TCP IP IPv4 File formats Colour including greyscale File types TIFF JPEG PDF Encrypted PDF XPS Compact PDF 2 Compression ratio High Medium Low Black and white File types TIFF PDF Encrypted PDF XPS Compression modes None Medium G3 High G4 Internet Fax black and white only File types TIFF FX TIFF F TIFF S Compression modes Medium G3 High G4 Remarks Number of one touch keys for sto...

Page 652: ...FILING 6 7 USING DOCUMENT FILING IN EACH MODE 6 8 BASE SCREEN OF DOCUMENT FILING MODE 6 10 SAVING FILES WITH DOCUMENT FILING SAVING A FILE WITH Quick File 6 11 SAVING A FILE WITH File 6 13 FILE INFORMATION 6 15 SAVING A DOCUMENT FILE ONLY Scan to HDD 6 18 Scan to HDD SCREEN 6 18 PERFORMING Scan to HDD 6 23 USING STORED FILES SEQUENCE FOR USING A STORED FILE 6 24 FOLDER AND FILE SELECTION SCREENS 6...

Page 653: ... other information The stored file can also be used by other people Do not use this method to save files that you do not want others to use such as files containing sensitive or confidential information File As a copy scan send or other job is performed this function saves the document data to the hard drive Unlike Quick File various types of information can be appended to the file when the file i...

Page 654: ...dicated above to obtain another set of output the settings must be selected all over again If you don t remember the settings much effort may be expended to get the same output result as the previous time By retrieving a job stored using document filing there is no need to reselect copy settings or rescan the original The job can be retrieved and printed using the same settings quickly and easily ...

Page 655: ...are not needed when storing a job using Quick File A maximum of 1000 custom folders can be created on the hard drive User Name This is necessary if you will be assigning a user name to stored files User names are stored in User List in the system settings administrator A user name is also used as a search condition when searching for a file Custom Folder The Main folder is initially available as a...

Page 656: ...de uses the same memory area as the Quick File folder For this reason when too much data has been stored in the Quick File folder it may not be possible to perform a large copy job using sort mode Delete unneeded files The actual number of pages and number of files that can be stored may be lower depending on the contents of the original images and the settings selected when the files were stored ...

Page 657: ...check information on the deletion cycle Print the Administrator Settings List in the system settings administrator To check information on the folders selected for file deletion Print the Document Filing Folder List in the system settings When Automatic Deletion of File Settings is enabled in the system settings administrator all files in the specified folders will be deleted when the set time arr...

Page 658: ...others to use When saving a file with File use the Confidential property A password can be set for a Confidential file to prevent the file from being used by other people Take care to keep the password of a stored Confidential file secret The property of a stored Confidential file can be changed to Sharing by Property Change when the file is used Do not store sensitive documents or documents that ...

Page 659: ... at the same time it is scanned and transmitted 1 Touch the COPY key 2 Touch the File key or the Quick File key 1 Touch the IMAGE SEND key 2 Touch the Scan tab 3 Touch the File key or the Quick File key Ready to scan for copy 0 Auto Special Modes 2 Sided Copy Output File Quick File Original Paper Select Exposure Auto Copy Ratio IMAGE SEND DOCUMENT FILING COPY 100 Preview Auto A4 Plain A4 1 2 Auto ...

Page 660: ...nu Using document filing in print mode To use document filing in print mode select document filing in the printer driver For more information on using document filing in print mode see CONVENIENT PRINTER FUNCTIONS page 3 53 in 3 PRINTER Using document filing in PC Fax PC I Fax mode To use document filing in PC Fax or PC I Fax mode select document filing settings in the PC Fax driver For more infor...

Page 661: ...on are performed The file will be stored in the Main folder or a custom folder SAVING A DOCUMENT FILE ONLY Scan to HDD page 6 18 4 HDD Status tab Touch this key to check how much of the machine s hard drive is being used The amount used is shown as a percentage 5 External Data Access tab This can be selected when an FTP server is stored or a USB memory device is connected to the machine DIRECTLY P...

Page 662: ...he procedure for storing a document in the Quick File folder while copying is explained below SAVING FILES WITH DOCUMENT FILING 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Touch the Quick File key 3 Touch the OK key You will return to the base screen of copy mode and the Quick File key will be highlighted To cancel Quick File Tou...

Page 663: ...ey Repeat until all pages have been scanned and then press the Read End key To cancel scanning Press the STOP key When a file is stored using Quick File the following user name and file name are automatically assigned to the file User Name User Unknown File Name Mode_Month Year Day_Hour Minute Second Example Copy_04042010_112030 Stored to Quick File Folder When user authentication is used the user...

Page 664: ...e settings 1 Select file information settings To select the user name file name folder and confidential setting see FILE INFORMATION page 6 15 Specifying a user name page 6 15 Assigning a file name page 6 16 Specifying the folder page 6 16 Storing a file as a confidential file page 6 17 After configuring the above settings you will return to this screen Go to the next step If you do not wish to as...

Page 665: ...page 6 11 To cancel scanning Press the STOP key When a file is stored using File without appending file information the following user name and file name are automatically assigned to the file User Name User Unknown File Name Mode_Day Month Year_Hour Minute Second Example Copy_04042010_112030 Stored to Main Folder When user authentication is used the user name that was used for login is automatica...

Page 666: ...ed user name in the list of user names that is displayed 1 Select the user name There are two ways to select the user name A Touch the key of the user name The touched user name is highlighted If you accidentally select the wrong user name touch the key of the correct name B Touch the key An area for entering the Registration No appears in the message display Enter the Registration No set during u...

Page 667: ... file 1 Touch the key of the folder where you want to store the file If a password has been set for the folder a password entry screen appears Enter the password of the touched folder with the numeric keys 5 to 8 digits and touch the OK key 2 Touch the OK key File Information OK Cancel Confidential User Name User Unknown Copy_04042010_112030 Main Folder File Name Stored to Password File Informatio...

Page 668: ...rty 1 Select the Confidential checkbox so that a checkmark appears Confidential mode is enabled and a password can be entered 2 Touch the Password key 2 Enter a password 5 to 8 digits with the numeric keys and touch the OK key As each digit is entered changes to File Information OK Cancel Confidential User Name Password Name 1 file 01 User 1 File Name Stored to 1 2 Password Enter password via the ...

Page 669: ...ng Scan to HDD Checking the image before storing it Preview page 6 22 4 Original key Touch this key to set the scanning size storing size and orientation of the original and select 2 sided scanning settings Original key page 6 19 5 Exposure key Touch this key to select the exposure for scanning 6 Resolution key Use this to select the resolution that will be used when the file is transmitted When L...

Page 670: ...e settings are stored and you return to the Scan to HDD screen Exposure key To adjust the exposure touch the Exposure key Select an appropriate exposure mode for the original and touch the or key to adjust the exposure level When finished touch the OK key 1 Select the appropriate original type for the original to be scanned 2 Select Auto or Manual If you selected Manual touch the or key to adjust ...

Page 671: ...hange appropriately for each original Full Colour The original is scanned in full colour This mode is best for full colour originals such as catalogues Even when the original is black and white it is scanned as a full colour original Greyscale The colours in the original are scanned in black and white as shades of grey greyscale Mono 2 Colours in the original are scanned as black or white This mod...

Page 672: ...ere are more original pages than can be placed at once in the auto document feeder 5 Original Count key When using the automatic document feeder to scan an original you can check whether or not the correct number of pages were scanned before storing the document 6 Mixed Size Original key This feature lets you scan originals of different sizes at the same time for example B4 8 1 2 x 14 size origina...

Page 673: ... the current page number key and enter a number with the numeric keys to go to that page number 3 Display Rotation key This rotates the image right or left by 90 degrees The rotation applies to all pages in the file not just the displayed page 4 Start Storing key This starts Scan to HDD 5 Display zoom key Use this to set the zoom ratio of the displayed image Changes from the left in the order Full...

Page 674: ...y Scanning begins For the procedure for placing the original see step 4 of SAVING A FILE WITH Quick File page 6 11 When Preview is enabled the preview screen appears Checking the image before storing it Preview page 6 22 A beep will sound to indicate that Scan to HDD is completed To cancel scanning Press the STOP key When Scan to HDD is performed without appending file information the following us...

Page 675: ...user authentication and storing user names see User Control page 7 49 in 7 SYSTEM SETTINGS USING STORED FILES Files stored by document filing can also be retrieved and used from the Web pages Click Document Operation and then Document Filing in the Web page menu and select the folder that contains the file you wish to use You can also show a preview of a stored file in the web pages Change the mod...

Page 676: ...ired operation and configure settings JOB SETTINGS SCREEN page 6 30 PRINTING A STORED FILE page 6 31 SENDING A STORED FILE page 6 37 PROPERTIES OF STORED FILES page 6 39 MOVING A STORED FILE page 6 41 DELETING A STORED FILE page 6 43 CHECKING AN IMAGE OF A STORED FILE page 6 44 Main Folder File Name file 01 Name 1 04 04 2010 file 02 Name 2 04 04 2010 file 03 tiff Name 3 04 04 2010 file 04 Name 4 0...

Page 677: ...der a password entry screen will appear when the folder is touched The password must be entered 3 Quick File Folder key Touch this key to retrieve a file from the Quick File folder The files in the Quick File folder will appear SAVING A FILE WITH Quick File page 6 11 4 Index tabs All folders appear on the All Folders tab Touch a tab to display the custom folders whose initials set in Document Fili...

Page 678: ...creen appears Enter the desired page number 4 digits with the numeric keys For example to display page 3 enter 0003 5 Switch Display key The displayed file keys can be changed by job type and can be displayed as thumbnail images The currently selected job type appears to the right of the Switch Display key All Files is initially selected When the Switch Display key is touched the following screen ...

Page 679: ...PRINTING page 6 33 7 Sort Order Display Items This can be used in the thumbnail screen The order of display of the file thumbnails can be changed in Sort Order Select Date Date File Name File Name User Name or User Name The number of displayed file thumbnails can be changed in Display Items Select 2 thumbnails or 8 thumbnails ...

Page 680: ...the Switch Display key to display the keys of a particular mode such as copy or scanner mode or to display thumbnail images of the files The Switch Display key allows you to quickly find a file You can touch the File Name key the User Name key or the Date key to change the order of display of the files The Multi File Print key can be touched to select multiple files in a folder for printing MULTI ...

Page 681: ...IES OF STORED FILES page 6 39 8 Image Check key An image of the stored file appears CHECKING AN IMAGE OF A STORED FILE page 6 44 9 Detail key Touch this key to show detailed information on the selected file When this key is touched the following screen appears If you wish to change the file name touch the File Name key in this screen A text entry screen will appear Enter the desired file name The ...

Page 682: ...t settings 2 sided printing special modes the number of copies and other settings can be selected For more information see PRINT SETTINGS SCREEN page 6 32 When a long size document is stored from Scan to HDD or scan mode the file cannot be printed A file stored from scan mode that included fax mode or Internet fax mode destinations in a broadcast transmission can be printed If print settings are c...

Page 683: ...ected neither is highlighted 1 sided printing will take place 4 Special Modes key Touch this key to select Margin Shift Pamphlet Style 2in1 4in1 Tandem Print or Stamp This key does not appear if the file was saved from print mode 5 key Use these keys to set the number of copies The number of copies can also be selected by directly touching the numeric display and changing the number with the numer...

Page 684: ...with the Switch Display key or the screen is changed with the Back key while a file is selected the selection of the file will be cancelled When the Select All key is touched it will change into the Cancel All key To cancel the selection of all files that was made with the Select All key touch the Cancel All key If all files are selected without using the Select All key the key will not change int...

Page 685: ...the keys You can also directly touch the numeric display and change the number with the numeric keys 3 Touch the Print and Delete the Data key or the Print and Save the Data key If the Print and Delete the Data key is touched the files will be automatically deleted after printing If the Print and Save the Data key is touched the files will be saved after printing Number of Selected Files 5 Job Set...

Page 686: ...gistration No set during user registration This will allow you to select the user name D Touch the Direct Entry key A text entry screen appears Directly enter the user name After selecting the user name touch the OK key When Selection of All Users is not allowed checkbox and Selection of User Unknown is not allowed checkbox are disabled in the system settings administrator the All Users key and Us...

Page 687: ... Data key If the Print and Delete the Data key is touched the files will be automatically deleted after printing If the Print and Save the Data key is touched the files will be saved after printing If there are no files that match the search conditions you will return to the file list screen All files that match the current search conditions can be deleted by touching the Delete the Data key User ...

Page 688: ...cluded in the saved file the file cannot be transmitted Pamphlet Copy Covers Inserts Photo Repeat Multi Page Enlargement Multi Shot for copying If any of the following special modes were included in the saved file the file can be transmitted but the special modes will not be executed Margin Shift Transparency Inserts Book Copy Tab Copy Stamp Sharpness Centring Depending on the reduction or enlarge...

Page 689: ...me User name display This shows the icon of the file to be sent the file name the user name and the colour mode colour black white 9 Any of these keys can be touched to change the corresponding settings of the file to be sent The settings that can be selected vary by mode Scan mode Resolution key Use this to select the resolution A resolution setting higher than the resolution at which the file wa...

Page 690: ...file can be changed to Protect or Confidential using Property Change in the Job Settings Protect Protect prevents a file from being moved or deleted A password cannot be established The icon appears with the mode icon in the file key of a protected file Confidential To protect a Confidential file a password is set The password must be entered to retrieve the file The icon appears with the mode ico...

Page 691: ...hanged to Protect A file that is set to Protect can be changed to Sharing or Confidential However a Protect file that is saved in the Quick File folder can only be changed to Sharing A file that is saved in the Quick File folder cannot be changed to Confidential If the file is moved to the Main folder or a custom folder the property can be changed to Confidential Two properties cannot be selected ...

Page 692: ...hange the file name touch the File Name key 3 The above screen shows the custom folders as an example Select the destination folder 1 Touch the key of the folder to which you want to move the file If a password is set for the selected folder a password entry screen will appear Enter the password with the numeric keys 5 to 8 digits and touch the OK key 2 Touch the OK key Job Settings Cancel file 01...

Page 693: ...ey A file whose property is Protect cannot be moved To move a protected file change its property to Sharing or Confidential User 2 Move Job Settings Move Cancel file 01 Name 1 Mono2 File Name Move to Select the folder the file is moved to file 01 A4 ...

Page 694: ...ELECTING A FILE page 6 29 1 Touch the Delete key 2 Check the file and then touch the Yes key A file whose property is Protect cannot be deleted To delete a protected file change its property to Sharing or Confidential Job Settings Cancel file 01 Name 1 A4 B W Print Send Image Check Property Change Move Delete Detail Select the job Yes No Delete the file data Name 1 file 01 ...

Page 695: ... the size of the image part of the image may be clipped off in the image check screen on the touch panel 1 Touch the Image Check key 2 Check the image of the file For information on each of the items see IMAGE CHECK SCREEN page 6 45 Job Settings Cancel file 01 Name 1 A4 B W Print Send Image Check Property Change Move Delete Detail Select the job Image Check Back Display Rotation Detail file 01 Nam...

Page 696: ...th the numeric keys to go to that page number 4 Display Rotation key This rotates the image right or left by 90 degrees The rotation applies to all pages in the file not just the displayed page 5 Detail key This shows the detailed information screen FILE SELECTION SCREEN page 6 27 6 Display zoom key Use this to set the zoom ratio of the displayed image Changes from the left in the order Full Page ...

Page 697: ...elect the file and then touch the Detail key If user authentication is enabled and the Call key is touched when no users are logged in the user authentication screen will appear to let you log in When Display only the Files of Logged in Users is enabled under System Settings Administrator Authority Group List Document Filing it is not possible to reuse a file if its user name does not match the us...

Page 698: ...nly part of a file name is known Meeting 1 Open the file search screen 1 Touch the DOCUMENT FILING key 2 Touch the Search key When you search using Meeting All folders and files that include Meeting will be listed Search results Text 1 Report Regular meeting Regular meeting Meeting graphs Meeting graphs Main Quick File For individuals For meetings For meetings Hard drive File Retrieve Scan to HDD ...

Page 699: ...ers C Touch the key An area for entering the Registration No appears in the message display Enter the Registration No set during user registration This will allow you to select the user name D Touch the Direct Entry key A text entry screen appears Directly enter the user name Searching is possible even if you only enter the first several letters of the user name After selecting the user name touch...

Page 700: ...search screen touch the Search Again key When you search using File or Folder Name custom folders that match the search characters will also appear in the list When a folder key is touched a list of the files in the folder appears Touch the desired file in the list You can also use the Web pages to search for a file Click Document Operations Document Filing and then Search in the Web page menu Sta...

Page 701: ...older Name key and go to Using the file name or folder name to search in step 4 When Display only the Files of Logged in Users is enabled under System Settings Administrator Authority Group List Document Filing the user name of the currently logged in user is selected and other user names cannot be selected File Retrieve Scan to HDD HDD Status Ex Data Access Main Folder User 1 User 3 User 5 User 7...

Page 702: ... key A text entry screen appears Directly enter the user name Searching is possible even if you only enter the first several letters of the user name After selecting the user name touch the OK key After the user name is selected the Password key can be touched To search for files of the selected user name that have a certain password touch the Password key and enter the password It is not possible...

Page 703: ...ill appear in a screen similar to the following screen A list of the files that match your search criteria will appear Select the desired file from the list The job settings screen will appear To return to the base screen of document filing mode touch the Cancel key To return to the file search screen touch the Search Again key Start Search Password file 01 Name 1 Search within Current Folder Sear...

Page 704: ...n Bypass 7 16 Address Control 7 17 Address Book 7 17 Custom Index 7 21 Program 7 22 Fax Data Receive Forward 7 23 I Fax Settings 7 23 Printer Condition Settings 7 24 Printer Default Settings 7 24 PCL Settings 7 25 PostScript Setting 7 26 Document Filing Control 7 27 USB Device Check 7 28 User Control 7 28 Amend User Information 7 28 SYSTEM SETTINGS ADMINISTRATOR Accessing the System Settings Admin...

Page 705: ...List Print Administrator 7 92 Security Settings 7 93 Enable Disable Settings 7 94 Change Administrator Password 7 97 Product Key 7 98 Data Backup 7 99 Storing Calling of System Settings 7 100 Sharp OSA Settings 7 101 SYSTEM SETTINGS FOR FAX System Settings for Fax General List 7 102 Address Control 7 103 Address Book 7 103 F Code Memory Box 7 105 Fax Data Receive Forward 7 107 Fax Settings 7 107 S...

Page 706: ...lowing settings can be configured Storing users of the machine Energy save settings Settings related to the operation panel Settings for peripheral devices installed on the machine Settings related to the copy function Network connection settings Transmission reception settings for faxes and scanned images Advanced settings for the document filing function For more information see SYSTEM SETTINGS ...

Page 707: ...f you make a mistake press the CLEAR key to clear the incorrect number 7 Text box Touch this box to open a text entry screen When you have finished entering text in the screen the text will appear in the text box 8 Checkbox This switches between and each time you touch it To enable the corresponding setting touch the checkbox so that a checkmark appears To disable the setting clear the checkmark R...

Page 708: ...nfigure For detailed explanations of each of the settings see the following pages of this chapter SYSTEM SETTINGS GENERAL LOGOUT HOME IMAGE SEND JOB STATUS PRINT READY DATA DATA LINE SYSTEM SETTINGS System Settings Exit Admin Password Total Count Default Settings Address Control USB Device Check List Print User Fax Data Receive Forward Paper Tray Settings Printer Condition Settings Document Filing...

Page 709: ...Factory default setting Page Total Count 7 10 Job Count 7 10 Device Count 7 10 Item Factory default setting Page Default Settings 7 11 Clock Adjust 7 11 Clock Adjust Specify Time Zone Date Time Settings Synchronize with Internet Time Server Disable Daylight Saving Time Setting Varies depending on country and region Select Setting Type Varies depending on country and region Start Time Varies depend...

Page 710: ...A3 11 x 17 Bypass Plain Auto AB Auto Inch Select Similar Sizes for Auto Detection Auto AB 216 mm x 330 mm 8 1 2 x 13 Auto Inch 8 1 2 x 14 Inserter Plain Auto Inch Select Similar Sizes for Auto Detection Auto AB 216 mm x 330 mm 8 1 2 x 13 Auto Inch 8 1 2 x 14 Paper Type Registration 7 15 Auto Tray Switching Enabled 7 15 Custom Size Registration Bypass Custom 1 X 432 mm 17 Y 297 mm 11 Custom 2 X 432...

Page 711: ... on the machine configuration Default Paper Type Plain Paper Initial Resolution Setting 600dpi Disable Blank Page Print Disabled Line Thickness 5 2 Sided Print 1 Sided Colour Mode Auto N Up Print 1 Up Fit To Page Enabled Output Varies depending on the machine configuration Print per Unit Enabled Quick File Disabled PCL Settings 7 25 PCL Symbol Set Setting PC 8 PCL Font Setting Internal Font 0 Cour...

Page 712: ...the logged in user does not have the authority to configure the system settings administrator excluding factory default users Item Factory default setting Page Document Filing Control 7 27 Item Factory default setting Page USB Device Check 7 28 Item Factory default setting Page User Control 7 28 Amend User Information 7 28 ...

Page 713: ... counted as four pages An entered paper size of 384 mm 15 1 8 or larger is counted as two pages Pages printed directly from the machine such as list prints are included in the Other Prints count The items displayed or printed will vary depending on the machine specifications and peripheral devices installed Document feeder Each sheet is counted as two pages when two sided scanning is performed Sta...

Page 714: ...ting Select whether or not the Daylight Saving Time Setting is enabled If disabled the following settings will not be possible Select Setting Type Specify whether the starting and ending day of daylight saving time are to be set using the day of the week or the date Start Time Set the starting time of daylight saving time Set the starting month If you selected Day of the Week in Select Setting Typ...

Page 715: ...If Disabling of Clock Adjustment page 7 65 has been enabled in the system settings administrator the date and time cannot be set English US English UK Japanese French German Swedish Norwegian Finnish Danish Russian Greek Turkish List name Description All Custom Setting List This list shows the hardware status software status printer condition settings paper tray settings and total counts Printer T...

Page 716: ... page 7 14 If the desired size does not appear in the list select Custom Size and directly enter the size only for the bypass tray For more information see Tray Settings page 7 14 Feeding Approved Job Select the modes that can be used If there is a function that you do not wish to be used with the selected tray disable the function When the Type is other than plain paper recycled paper coloured pa...

Page 717: ... x 13 216 mm x 340 mm 8 1 2 x 13 2 5 Auto Inch 11 x 17 8 1 2 x 14 8 1 2 x 11 8 1 2 x 11 R 7 1 4 x 10 1 2 R 8 1 2 x 11 R 7 1 4 x 10 1 2 R 216 mm x 343 mm 8 1 2 x 13 1 2 8K 16K 16KR Tray 5 When MX LC10 is installed Same as trays 1 and 2 A4 B5 8 1 2 x 11 Paper size changeover is performed by a service technician Tray 5 When MX LCX3N is installed A3 B4 A4 A4R B5 11 x 17 8 1 2 x 14 8 1 2 x 11 8 1 2 x 1...

Page 718: ...s Up to 7 paper types can be stored Auto Tray Switching When a tray runs out of paper during printing this determines whether or not another tray with the same size and type of paper is automatically selected and printing continues Auto AB 216 mm x 330 mm 8 1 2 x 13 216 mm x 340 mm 8 1 2 x 13 2 5 216 mm x 343 mm 8 1 2 x 13 1 2 Auto Inch 216 mm x 340 mm 8 1 2 x 14 8 1 2 x 13 2 5 Item Description Ty...

Page 719: ...er you wish to enter the size in inches Size Input Inch or mm Size Input AB and then set the X and Y dimensions of the paper Size Input AB The X dimension can be set to a value from 148 mm to 432 mm The factory default setting is 420 mm The Y dimension can be set to a value from 100 mm to 297 mm The factory default setting is 297 mm Size Input Inch The X dimension can be set to a value from 5 1 2 ...

Page 720: ... Disable Registering Destination from Operation Panel page 7 80 is enabled in the system settings administrator for a function addresses cannot be stored for that function To store addresses for Scan to FTP Scan to Network Folder and Scan to Desktop Store Scan to FTP and Scan to Network addresses in the Web pages Store Scan to Desktop addresses using Network Scanner Tool A combined maximum of 200 ...

Page 721: ...me that you wish to appear in the address book this is different from the address name Custom Index Select the custom index in which the address will appear Register this Address to be added to the Frequent Use index Frequently used addresses can be stored in the Frequent Use index Items appearing when an e mail address is stored E mail Address Enter an e mail address max 64 characters File Format...

Page 722: ...ss of the receiving machine is user sample_domain com and the host name is HOST Enter user HOST in the Direct SMTP Address text box 3 When the receiving machine is set to only receive e mail from specific addresses Enter the specified specific e mail address in the Direct SMTP Address text box Select the Add Hostname or IP Address Too checkbox and enter the host name or IPv4 address of the receivi...

Page 723: ...ist 5 Set the Group Name Initial and Key Name settings Other settings can be adjusted as necessary 6 Use the scroll bar to display the lower part of the screen and touch the Address Book key Touch the Direct Entry key to store an address that is not stored in a one touch key AAA AAA CCC CCC EEE EEE BBB BBB DDD DDD FFF FFF ...

Page 724: ...custom indexes are User 1 to User 6 7 Touch the one touch keys that you want to add to the group Three keys are added in this example 8 Touch the OK key 9 Touch the OK key 10 Touch the OK key on the dialog box that appears 11 The group key registration screen appears If you want to finish touch Cancel key to return to the previous screen AAA AAA CCC CCC EEE EEE GGG GGG BBB BBB DDD DDD FFF FFF AAA ...

Page 725: ...ystem Settings Back Program 1 Program 3 Program 5 Program 7 Program 9 Program 11 Program 2 Program 4 Program 6 Program 8 Program 10 Program 12 Add New A timer setting cannot be included in a program At least one one touch key must be specified in a program or the program cannot be stored Item Description Program Number Set the number to be assigned to the program The lowest available number is aut...

Page 726: ...ion see SYSTEM SETTINGS FOR FAX page 7 102 To use this function POP3 server settings must be configured Configure these settings in the screen that appears when Application Settings Internet Fax Settings is selected in the Web page menu To store a forwarding address see Set Address for Data Forwarding page 7 87 in the system settings administrator If forwarding was not successful because the trans...

Page 727: ...inter expansion kit is installed When printing using the printer driver the printer driver settings take precedence over the printer condition settings Item Selections Copies 1 999 sets Orientation Portrait Landscape Default Paper Size A3 B4 A4 B5 A5 11 x 17 8 1 2 x 14 8 1 2 x 13 8 1 2 x 11 7 1 4 x 10 1 2 5 1 2 x 8 1 2 8k 16k Default Output Tray Centre Tray Finisher Upper Tray 1 Finisher Middle Tr...

Page 728: ...CL environment Settings Output Use Print per Unit Do not use Print per Unit Staple Position 1 None 1 Staple at Back 2 Staples 2 Staples Top Do not use Punch Use Punch Quick File Disabled Enabled Item Description Selections PCL Symbol Set Setting Specify the symbol set used for printing Select from 35 items PCL Font Setting Use this to select the font used for printing Internal Font Extended Font L...

Page 729: ... PostScript data is received in binary format Settings Item Description Selections Print PS Error When a PS PostScript error occurs during PostScript printing this setting determines whether or not an error notice is printed Enabled Disabled Binary Processing Receive PostScript data in binary format Enabled Disabled This setting can be configured when the PS3 expansion kit is installed ...

Page 730: ...delete screen for the folder For more information see Settings page 7 27 Delete a folder with the Delete key Settings Folder List Back User 1 User 3 User 5 User 7 User 9 User 2 User 4 User 6 User 8 User 10 Add New Sort Up All Folders EFGHI ABCD JKLMN OPQRST UVWXYZ 1 2 If the folder has a password the correct password must be entered before a file can be deleted A folder that contains files cannot ...

Page 731: ...ent filing user name and the sender name The user name must be unique Initial Edit the initials maximum of 10 characters The initials determine where the user name will appear in the user name list Index Select the desired custom index The custom index names are the same as those in the address book Login Name This cannot be edited Password Enter the password used for user authentication by login ...

Page 732: ...or password 2 Touch the OK key This completes the administrator login procedure The system settings administrator can be used User authentication is initially disabled factory default setting To logout Touch the Logout key in the top right corner of the screen You can also touch the Exit key to quit the system settings If Auto Clear activates logout will automatically take place System Settings Ex...

Page 733: ...sword key Enter the administrator password in the administrator password entry screen 2 Touch the OK key If login name password e mail address is selected for the authentication method the E mail Address key will appear below the User Name For the factory default administrator password see TO THE ADMINISTRATOR OF THE MACHINE in the Start Guide This completes the administrator login procedure The s...

Page 734: ...ettings administrator can also be accessed when login is performed by selecting a user with administrator rights from the user list or by entering a user number with administrator rights For more information on login procedures when user authentication is enabled see USER AUTHENTICATION page 1 17 in 1 BEFORE USING THE MACHINE To logout Press the LOGOUT key Except when entering a fax number or when...

Page 735: ...9 User Authentication Disabled 7 49 Authentication Method Setting Authenticate a User by Login Name and Password 7 49 Device Account Mode Setting Disabled 7 49 Other Settings 7 50 Actions when the Limit of Pages for Output Jobs Job is Completed even when the Limit of Pages is Reached 7 50 The Number of User Name Displayed Setting 12 7 50 A Warning when Login Fails Disabled 7 50 Disabling of Printi...

Page 736: ...o Clear Setting 60 sec 7 64 Cancel Auto Clear Timer Disabled Message Time Setting 6 sec 7 64 Display Language Setting Varies depending on country and region 7 64 Default Display Settings Off 7 64 Disabling of Job Priority Operation Disabled 7 64 Disabling of Bypass Printing Disabled 7 64 Key Operation Setting 7 64 Time for Accepting Key Entry 0 0 sec Disable Auto Key Repeat Disabled Disabling of C...

Page 737: ... All Disabled Default Preview Display Copy Full Page Image Send Scan Send Full Page Internet Fax Send Full Page Fax Send Full Page Data Entry Full Page USB Memory Scan Full Page Reception Data Twice Memory Box Twice Doc Filing Image Check Twice Scan to HDD Full Page Received Data Image Check Setting Disabled Default List Thumbnail Display List Remote Operation Settings 7 68 Remote Software Operati...

Page 738: ... Device Control 7 69 Other Settings 7 69 Original Feeding Mode All Disabled 7 69 Saddle Stitch Position Adjust 1 0 0 mm 7 69 Auto Paper Selection Setting Plain Paper 7 69 Tandem Connection Setting 7 69 IP Address of Slave Machine 0 0 0 0 Port Number 50001 Disabling of Master Machine Mode Disabled Disabling of Slave Machine Mode Disabled Detect Standard in Auto Colour Mode 7 70 Auto Switching of Fi...

Page 739: ...ory default setting Page Copy Function Settings 7 73 Initial Status Settings 7 73 Paper Tray Varies depending on the machine configuration Exposure Type Auto Copy Ratio 100 2 Sided Copy 1 Side to 1 Side Output Other Settings 7 74 Copy Exposure Adjustment 5 7 74 Rotation Copy Setting Enabled 7 74 Add or Change Extra Preset Ratios 7 74 Setting a Maximum Number of Copies 999 7 74 Initial Margin Shift...

Page 740: ...upplied the Paper Disabled 7 75 600dpi x 600dpi Scanning Mode for Document Feeder Disabled 7 75 Quick Scan from Document Glass Enabled 7 75 Auto Clear Before Copy Job Execution Disabled 7 75 Item Factory default setting Page Network Settings 7 76 IPv4 Settings DHCP 7 76 IPv6 Settings Disabled 7 76 Enable TCP IP Enabled 7 76 Enable NetWare Enabled 7 76 Enable EtherTalk Enabled 7 76 Enable NetBEUI E...

Page 741: ...per Select Disabled 7 77 Job Spool Queuing Enabled 7 77 Disabling of USB Memory Direct Print Disabled 7 77 Disabling of Network Folder Direct Print Disabled 7 77 Interface Settings 7 78 Hexadecimal Dump Mode Disabled 7 78 I O Timeout 60 sec 7 78 Enable USB Port Enabled 7 78 USB Port Emulation Switching Auto 7 78 Enable Network Port Enabled 7 78 Network Port Emulation Switching Auto 7 78 Port Switc...

Page 742: ...isabled 7 80 Default Verification Stamp Disabled 7 80 Erase Width Adjustment 7 80 Edge Clearance Width 10 mm 1 2 Centre Clearance Width 10 mm 1 2 Settings to Disable Registration 7 80 Disable Registering Destination from Operation Panel All disabled 7 80 Disable Registering Destination on Web Page 4 All disabled 7 80 Disable Registration of Program All disabled 7 81 Disable Registration of Memory ...

Page 743: ...r Greyscale Medium Maximum Size of E mail Attachments E mail Unlimited 7 84 Maximum Size of Data Attachments FTP Desktop Network Folder Unlimited 7 84 Bcc Setting 7 84 Enable Bcc Disabled Display Bcc Address on the Job Status Screen Disabled Disable Scan Function 7 84 USB Memory Scan Disabled PC Scan Disabled Pre Setting Mail Signature Disabled 7 84 Default Address Setting Disabled 7 84 I Fax Sett...

Page 744: ...uest Timeout Setting 1 hour 7 86 Number of Resend Times at Reception Error 2 7 86 Maximum Size of E mail Attachments Unlimited 7 86 Rotation Sending Setting All Enabled 7 87 Printing Page Number at Receiver Enabled 7 87 Recall in Case of Line Busy Times 2 Interval 3 min 7 87 Recall in Case of Communication Error Times 2 Interval 3 min 7 87 I Fax Receive Settings 7 87 Auto Receive Reduce Setting En...

Page 745: ...ault Colour Mode Settings Auto 7 89 Default Exposure Settings Auto 7 89 Original Image Type Text Moiré Reduction Disabled Initial Resolution Settings 600 x 600 dpi 7 89 Scan Complete Sound Setting Middle 7 90 Default Output Tray 1 Varies depending on the machine configuration 7 90 Disable Stamp for Reprinting Disabled 7 90 Batch Print Settings 7 90 Selection of All Users is not allowed Enabled Sel...

Page 746: ... Fax 4 Disabled Fax Send Incl PC Fax 5 Disabled Scan to HDD Enabled Scan Send 3 Copy Disabled Scan Send Enabled Internet Fax Send Incl PC I Fax 4 Disabled Fax Send Incl PC Fax 5 Disabled Scan to HDD Enabled Internet Fax Send 4 Copy Disabled Scan Send 3 Disabled Internet Fax Send Incl PC I Fax Enabled Fax Send Incl PC Fax 5 Disabled Scan to HDD Disabled Fax Send 5 7 91 Copy Disabled Scan Send 3 Dis...

Page 747: ...or Settings List 7 92 Image Sending Activity Report 7 92 Data Receive Forward List 1 7 92 Web Settings List 2 7 92 Metadata Set List 3 7 92 Item Factory default setting Page Security Settings 7 93 SSL Settings 7 93 Server Port HTTPS Enabled IPP SSL Disabled Redirect HTTP to HTTPS in Device Web Page Access Disabled Client Port HTTPS Enabled FTPS Enabled SMTP SSL Enabled POP3 SSL Enabled LDAP SSL En...

Page 748: ...sabled 7 94 Disabling of Large Capacity Cassette 2 Disabled 7 94 Disabling of Tray Setting Disabled 7 94 Disabling of Finisher 3 Disabled 7 94 Disabling of Inserter 4 Disabled 7 94 Disabling of Offset Disabled 7 94 Disabling of Stapler 3 Disabled 7 94 Disabling of Punch 5 Disabled 7 94 Disabling of Master Machine Mode Disabled 7 95 Disabling of Slave Machine Mode Disabled 7 95 Copy Function Settin...

Page 749: ...n on Web Page 6 All disabled 7 96 Disable Registration of Program All disabled 7 96 Disable Registration of Memory Box 8 All disabled 7 96 Disable Destination Registration Using Global Address Search 6 All disabled 7 96 Disable Registration Using Network Scanner Tools 6 Disabled 7 96 Settings to Disable Transmission 7 96 Disable Resend on Image Send Mode Disabled 7 96 Disable Selection from Addres...

Page 750: ...er Expansion Kit 7 98 PS3 Expansion Kit 7 98 Internet Fax Expansion Kit 7 98 E mail Alert and Status 7 98 Application Integration Module 7 98 Application Communication Module 7 98 External Account Module 7 98 XPS Expansion Kit 7 98 Item Factory default setting Page Data Backup 7 99 Storage Backup 7 99 Device Cloning 7 99 Item Factory default setting Page Storing Calling of System Settings 7 100 Re...

Page 751: ...ble Item Factory default setting Page Sharp OSA Settings 7 101 External Account Setting 7 101 External Account Control Disabled Enable Authentication by External Server Disabled USB Driver Settings 7 101 External Keyboard Internal driver USB Memory Internal driver Level of Encryption None Job Priority Preference Printing 7 101 ...

Page 752: ...ication method also requires the entry of an e mail address Authenticate a User by User Number Only This can be used as a simple authentication method when network authentication is not used Device Account Mode Setting A specific user can be stored as an auto login user When this setting is enabled login can be performed automatically This function eliminates the bother of logging in but still all...

Page 753: ...t stored jobs after login When retention is enabled in the printer driver and print data has been spooled to the machine you can have the spooled print data automatically print out when the user who enabled retention logs in Default Network Authentication Server Setting Use this to set the default network authentication server When a user logs in from the Web page or sends a print job to the machi...

Page 754: ... user is actually granted To use this function to ensure that users are granted the same authority and settings on any machine the same Pages Limit Group Authority Group and Favourite Operation Group information must be stored in each machine using the same registration numbers For My Folder the same folder name must be stored in Custom Folder in each machine The directory information of the LDAP ...

Page 755: ...the page counts of a user appear when the user logs in User Information Print The following lists can be printed User List List of Number of Pages Used Page Limit Group List Authority Group List Favourite Operation Group List All User Information Print Touch the key of the desired list to begin printing Cannot be printed when no groups are stored E mail Address Information is acquired from the LDA...

Page 756: ...t delete screen for the user For more information see Settings page 7 54 Delete a user with the Delete key Factory stored users The following users are stored in the machine at the factory Administrator Factory stored account for the administrator of the machine User This is used when network authentication is used and a login name not stored in the machine is directly entered This cannot be selec...

Page 757: ...d when authentication by login name password is enabled maximum of 255 characters The login name must be unique Password 1 3 Enter the password used when authentication by login name password is enabled 1 to 32 characters The password can be omitted E mail Address Enter the e mail address used in the sender list and for LDAP authentication maximum of 64 characters My Folder A folder My Folder can ...

Page 758: ...on on the settings see Settings To return a group to the factory default state set Select the Group Name to be the Registration Model to Unlimited in the editing screen Settings Page Limit Group List System Settings Back Group 2 Group 1 Group 3 Group 4 Group 5 Group 6 Group 7 Group 8 Group 9 Group 10 Group 11 Group 12 Add New Item Description Group Name Store the name of the group max 32 character...

Page 759: ... screen to open a registration screen Up to 20 groups can be stored For information on the settings see List of settings and factory default settings of template groups page 7 57 Editing an authority group A group can be selected from the list in the above screen to open an edit delete screen for the group For information on the settings see List of settings and factory default settings of templat...

Page 760: ...ed Allowed FTP Pull Print Allowed Allowed Prohibited USB Memory Direct Print Allowed Allowed Prohibited Network Folder Pull Print Allowed Allowed Prohibited Image Send Approval Settings for Each Mode E mail FTP Desktop Network Folder USB Memory PC Scan Internet Fax Send PC I Fax Send Fax Send PC Fax Send All allowed All allowed All allowed Colour Scan Allowed Allowed Prohibited Special Modes Usage...

Page 761: ...ohibited MFP Settings System Settings Operational Authority System Settings 1 Allowed 2 Only user authority settings are allowed All settings prohibited Web Settings Operational Authority Display of Device Network Status Allowed Allowed Prohibited Power Reset Prohibited Machine Identification Prohibited Application Settings Excluding Registration of Pre set Text Forward Table Prohibited Registrati...

Page 762: ...tial Status Settings Select settings for Colour Mode Resolution Exposure and Original Image Type Prints Document Filing Set the default output tray for document filing print System Settings Original Size Detector Setting Select whether AB or inch sizes sizes are detected or disable detection on the document glass MFP Display Language Setting Select the display language Key Operation Setting Set th...

Page 763: ...tle name Display the User Name Show the currently logged in user name on the My Menu Display the Date and Time Show the date and time on the My Menu Background Image Select the image that appears in the background of the My Menu Design Template A template for the design of the My Menu can be selected from the list A sample of the selected template can be viewed Layout of Keys on Screen The layout ...

Page 764: ...ear User Count Back Administrator Other User User Name 1 Name 2 Name 3 Name 4 Name 5 Name 6 Name 7 Select All Users Show Delete ABCD EFGH IJKL MNOP QRSTU VWXYZ etc ABC Search Number Index Switch Sorting Order All 1 2 Item Settings Next This shows the next user in the order of the registration numbers Previous This shows the previous user in the order of the registration numbers Show Counts The cou...

Page 765: ...g the product ID and vender ID of the connected HID card reader are displayed To store the HID card reader touch the Read key For settings that enable an HID card to be used consult your service technician Item Description Next This shows the next user in the order of the registration numbers Previous This shows the previous user in the order of the registration numbers Show Counts The counts and ...

Page 766: ...ion altogether The time setting is changed using Auto Power Shut Off Timer below Auto Power Shut Off Timer The time until Auto Power Shut Off activates can be set to any number of minutes from 1 to 240 Select the time that best suits your workplace needs Preheat Mode Setting The time until Preheat Mode activates can be set to any number of minutes from 1 to 240 Preheat Mode will activate when the ...

Page 767: ...g of Job Priority Operation This disables the job priority function and hides the Priority key in the job status screen Disabling of Bypass Printing This is used to disable bypass printing printing other jobs ahead of a job that has been stopped because the paper required for the job is not in any of the trays This does not include cases where the paper ran out during the job Key Operation Setting...

Page 768: ...he use of the covers and inserts function Set Keyboard Priority When an external keyboard is connected you can select whether the soft keyboard or the external keyboard is used Initial Original Count Setting This specifies whether or not Original Count in the special functions is enabled for each function Copy Copy Image Send Scan Internet Fax Fax Job Data Entry Document Filing Scan to HDD ...

Page 769: ...ey The functions that can be selected vary by mode Return to the Defaults This returns all customized keys to their factory default state This setting can only be configured in the Web pages It cannot be configured in the touch panel of the machine Item Description Mode Keys Key Name When Custom is selected any key name maximum of 16 characters can be entered Image When Use Custom Image is selecte...

Page 770: ...Background Image Select the image that appears in the background of the My Menu Design Template A template for the design of the My Menu can be selected from the list A sample of the selected template can be viewed Key Layout of the Screen The layout of the keys in the My Menu is displayed Key Number Select the number of the key that you want to configure referring to Screen Key Layout Key Name Th...

Page 771: ...e is used to operate the machine remotely View Password Entry Screen When remote software is used to operate the machine remotely you can have a password entry screen appear on the machine on the computer or both Operation from Specified PC Operational Authority This is used to allow remote operation of the machine using a specified computer Hostname or IP Address of PC Enter the host name or IP a...

Page 772: ...Recycle Paper Recycle Paper The Auto Paper Selection function will not select any paper types other than the paper types specified with this setting The paper type set for each paper tray using Paper Tray Settings page 7 13 in the system settings general Tandem Connection Setting When two machines are used as network printers using TCP IP protocol use this setting to configure the port number and ...

Page 773: ...rive of the machine by defragmenting data If a job is in progress a message will appear and optimization will not begin until the job is finished During optimization the following operations are not possible Web page access reception of print data Use of keys on the operation panel Turning off the power with the main power switch of the machine Auto Power Shut Off When optimization is completed th...

Page 774: ... 1 2 x 11 216 mm x 330 mm 8 1 2 x 13 AB 3 A4 A4R A5 B4 8K 16K 16KR A3 A4 A4R A5 B4 11 x 17 8 1 2 x 11 216 mm x 330 mm 8 1 2 x 13 8K 16K 16KR AB 4 A3 A4 A4R A5 B5 B5R 216 mm x 340 mm 8 1 2 x 13 2 5 A3 A4 A4R A5 B4 B5 B5R 11 x 17 8 1 2 x 11 216 mm x 340 mm 8 1 2 x 13 2 5 AB 5 A3 A4 A4R A5 B5 B5R 216 mm x 343 mm 8 1 2 x 13 1 2 A3 A4 A4R A5 B4 B5 B5R 11 x 17 8 1 2 x 11 216 mm x 343 mm 8 1 2 x 13 1 2 I...

Page 775: ... used to prohibit the use of the inserter such as when it malfunctions Disabling of Offset This setting is used to disable the offset function Disabling of Stapler When a saddle stitch finisher or finisher is installed This setting is used to prohibit stapling such as when the stapler unit of the finisher or the saddle stitch finisher malfunctions Disabling of Punch When a punch module is installe...

Page 776: ...copy mode The following settings can be changed Item Description Paper Tray Specify the paper tray that is selected by default Exposure Type Configure exposure mode settings Copy Ratio Specify the copy ratio that is selected by default 2 Sided Copy Configure the 2 sided mode settings that are selected by default If this setting is used to change the default setting for the duplex function to other...

Page 777: ...se sides Erase Width Adjustment This is used to set the default erase width for erase copy Specify a value from 0 mm 0 to 20 mm 1 in increments of 1 mm 1 8 for both edge erase and centre erase Card Shot Settings This is used to set the default original size for the card shot function Both the X horizontal and Y vertical dimensions of the original can be set from 25 mm 1 to 210 mm 8 1 2 in incremen...

Page 778: ...ly selected 600dpi x 600dpi Scanning Mode for Document Feeder This is used to change the scanning resolution for copying using the automatic document feeder from 600 x 300 dpi to 600 x 600 dpi high quality mode When high quality mode is used fine print and thin lines are reproduced with greater clarity however the scanning speed is slower Quick Scan from Document Glass This is used to change the s...

Page 779: ...able TCP IP To use the machine on a TCP IP network this setting must be enabled Enable NetWare To use the machine on a NetWare network this setting must be enabled Enable EtherTalk To use the machine on an EtherTalk network this setting must be enabled Enable NetBEUI To use the machine on a NetBEUI network this setting must be enabled Reset the NIC This returns all Network Settings to the factory ...

Page 780: ...pecified for a print job is different from the paper type inserted in the bypass tray Exclude Bypass Tray from Auto Paper Select When auto is selected for paper type selection the bypass tray can be excluded from the trays that can be selected This is recommended when special media is often placed in the bypass tray Job Spool Queuing When this function is enabled received print jobs are displayed ...

Page 781: ...ect the emulated printer language The settings are shown below Auto PostScript PCL When the PS3 expansion kit is installed Enable Network Port This is used to enable printing from the network port Network Port Emulation Switching This setting is used to select the emulated printer language when the machine is connected by a network port The settings are shown below Auto PostScript PCL When the PS3...

Page 782: ...esolutions of scan Internet fax and fax mode Scan 100X100 dpi 200X200 dpi 300X300 dpi 400X400 dpi 600X600 dpi Internet fax 200X100 dpi 200X200 dpi 200X400 dpi 400X400 dpi 600X600 dpi Fax Standard Fine Super Fine Ultra Fine Apply the Resolution Set when Stored When an image stored by document filing is used this applies the resolution setting that was stored with the image Default Exposure Settings...

Page 783: ... Internet faxes in memory without printing them The faxes can be printed by entering a password factory default setting 0000 with the numeric keys Password When Hold Setting for Received Data Print is enabled enter the password 4 digit number Default Verification Stamp When a stamp unit is installed When the automatic document feeder is used this setting can be enabled to have each original page s...

Page 784: ...r all selections Disable Registration Using Network Scanner Tool When network connection is enabled This disables address control from the Network Scanner Tool These settings are used to disable the following transmission operations Disable Resend on Image Send Mode This setting disables the Resend key in the base screen of image send mode Disable Selection From Address Book This disables the sele...

Page 785: ...he sender fax number To insert a pause between digits of the number touch the key To insert a space between digits of the number touch the Space key I Fax Own Address Enter a default sender address maximum of 56 characters Registration of Own Name Select Store sender names used in Own Name Select in the special modes Up to 18 sender names can be stored Add New Store a sender name A maximum of 20 c...

Page 786: ...ine 3 4 XPS 1 When Black White is selected the format is TIFF 2 When Black White is selected the format is PDF 3 When Black White is selected the format is Encrypt PDF 4 When the enhanced compression kit is installed Black White Compression Mode None MH G3 MMR G4 Colour Greyscale Compression Ratio Low Medium High Specified Pages per File When multiple pages are scanned this is used to generate a s...

Page 787: ...e PC scan and USB memory scan When these modes are disabled they are greyed out when the mode is changed in the base screen Pre Setting Mail Signature A signature can be automatically appended to the end of the body text of e mail This is convenient when it is a corporate policy to append a specific signature at the end of e mail The mail signature to be appended is configured in the Web pages Thi...

Page 788: ...ion Report When a transaction report is printed this is used to print part of the first page of the transmitted original on the transaction report Select one of the settings below Print Out All Report Print Out Error Report Only No Printed Report This setting will not be effective if Transaction Report Print Select Setting below is set to No Printed Report Transaction Report Print Select Setting T...

Page 789: ...ation of time that the machine will wait for a reception report from the destination machine can be set by any number from 1 hour to 240 hours in increments of 1 minute Number of Resend Times at Reception Error The number of resend attempts when an error message is received from an I Fax recipient can be set to any number from 0 to 15 Maximum Size of E mail Attachments To prevent the transmission ...

Page 790: ...lected Interval to Wait Between Recall Attempts min in Case of Error The interval between recall attempts can be set Any number of minutes from 1 to 15 can be selected I Fax Receive Settings are described below Auto Receive Reduce Setting When a fax is received that includes printed information such as the sender s name and address the received image is slightly larger than the standard size This ...

Page 791: ...ending the machine configuration This setting is used to allow or refuse reception from specified addresses domains When this setting is enabled A4R size faxes are also reduced Outside the Received Image cannot be selected for the reception date and time print setting when Auto Receive Reduce Setting page 7 87 is not enabled When this setting is enabled ledger 11 x 17 size faxes are also reduced T...

Page 792: ...ete Now Touch this key to start deletion of all files immediately Delete Quick Files at Power Up This is used to automatically delete all files in the Quick File Folder with the exception of protected files when the POWER key is turned on Default Colour Mode Settings This sets the default settings for black white and colour when Scan to HDD is used The settings are shown below Auto Full Colour Gre...

Page 793: ...n can be used to prevent inconsistencies in the printed information such as that of the original date in the file and the date the file is retrieved and printed Batch Print Settings When printing files by batch printing this setting is used to prohibit the selection of the All Users key and the User Unknown key in the user selection screen Erase Width Adjustment This is used to set the default era...

Page 794: ...hat have been added to the machine Item Description Print For each mode select whether or not printing of stored files is allowed Scan Send For each mode select whether or not scan send of stored files is allowed Internet Fax Send Incl PC I Fax For each mode select whether or not I Fax transmission of stored files is allowed Fax Send Incl PC Fax For each mode select whether or not fax transmission...

Page 795: ...ng Image Sending Activity Reports can each be separately printed Image Sending Activity Report Scan Image Sending Activity Report Internet Fax Image Sending Activity Report Fax Data Receive Forward List The following lists showing reception settings and forwarding settings can be printed Allow Reject Number List Allow Reject Mail Domain Name List Inbound Routing List Document Admin List Web Settin...

Page 796: ... used data can be sent and received safely without the need to configure settings for IP packet encryption in a Web browser or other higher level application This setting is only used to enable or disable IPsec detailed IPsec settings are configured in the Web pages Note the following points when enabling IPsec A certain amount of time may be needed for the setting to be updated During this time i...

Page 797: ...covers and inserts function Device Control Disabling of Document Feeder Use this setting to prohibit the use of the automatic document feeder such as when the feeder malfunctions When the setting is enabled scanning is still possible using the document glass Disabling of Duplex This is used to disable two sided printing such as when the duplex module malfunctions Disabling of Large Capacity Casset...

Page 798: ...le printing of test pages When this setting is enabled Printer Test Page in the system settings cannot be used to print test pages Exclude Bypass Tray from Auto Paper Select When Auto is selected for paper type selection the bypass tray can be excluded from the trays that can be selected This is recommended when special paper is often placed in the bypass tray Disabling of USB Memory Direct Print ...

Page 799: ...ed to disable the following transmission operations Disable Resend on Image Send Mode This setting disables the Resend key in the base screen of image send mode Disable Selection from Address Book This disables the selection of destinations from the address book Configure the setting for each of the following items E mail FTP Desktop Network Folder Internet Fax Including Direct SMTP Fax Select All...

Page 800: ...hanging the password be sure to remember the new password It is recommended that you periodically change the administrator password Password Enter the new administrator password 5 to 32 characters Password confirmation Enter the new password once again for confirmation purposes For the factory default administrator password see TO THE ADMINISTRATOR OF THE MACHINE in the Start Guide ...

Page 801: ...roduct key of the PS3 expansion kit Internet Fax Expansion Kit Enter the product key of the Internet fax expansion kit E mail Alert and Status Enter the product key of e mail alert and status Application Integration Module Enter the product key of the application integration module Application Communication Module Enter the product key of the application communication module External Account Modul...

Page 802: ...Import Use Export to import data written to USB memory back into the machine This function can be enabled when a USB memory device is installed This function cannot be used while the system settings are in use while a job is being executed or when there is a reserved job For machines for which data can be imported contact your SHARP dealer or nearest authorised service representative The following...

Page 803: ...rrent Configuration This is used to store the currently configured system settings The stored settings will be retained even if the POWER key is turned off To retrieve the stored settings use Restore Configuration below Items not stored Network Settings These are not stored as unexpected settings may cause damage to the network Product Keys Product Keys are not stored as reissue of keys may be nec...

Page 804: ... none AES 128 or AES 256 Job Priority Preference Set the playing speed of the animation in the Sharp OSA application The following settings can be configured Printing Balanced LCD Animation Playback These settings can be used when the external account module or application communication module is available When settings are changed the changes will take effect after the machine is restarted To res...

Page 805: ...administrator rights see System Settings for Fax Administrator List page 7 108 Address Control Fax Data Receive Forward When a saddle stitch finisher or finisher is installed SYSTEM SETTINGS FOR FAX Depending on the machine specifications and peripheral devices installed it may not be possible to use some settings Item Factory default setting Page Address Control 7 103 Address Book 7 103 F Code Me...

Page 806: ...FF HHH HHH JJJ JJJ Freq ABCD EFGH IJKL MNOP QRSTU VWXYZ etc 1 2 When Disable Registering Destination from Operation Panel page 7 80 is enabled in the system settings administrator for a function addresses cannot be stored for that function If you cannot edit or delete a one touch individual or group key Individual keys and group keys cannot be edited or deleted in the following situations The key ...

Page 807: ...ace where you wish to enter a pause To enter an F code sub address and passcode 1 Enter the destination fax number 2 Touch the key 3 Enter the sub address maximum of 20 digits 4 Touch the key 5 Enter the passcode maximum of 20 digits A passcode is not necessary if the destination machine does not use a passcode The destination fax number can be a maximum of 64 digits including all numbers and char...

Page 808: ...mory box Touch the Add New key in the above screen to open a registration screen A total of 100 F code memory boxes for all functions polling memory confidential and relay broadcast can be stored For information on the settings see Settings page 7 106 Editing and deleting a memory box A memory box can be selected from the list in the above screen to open an edit delete screen for the box For infor...

Page 809: ... a fax Memory Box Name Enter a name maximum of 18 characters for the memory box Sub Address Passcode Enter a sub address and passcode A maximum of 20 digits can be entered for each Separate a sub address and passcode by a slash Items displayed when storing a confidential memory box Print PIN Set a Print PIN for confidential reception Enter a 4 digit number Items displayed when storing a relay broa...

Page 810: ...ettings page 7 115 Forward Received Data When the machine cannot print because it is out of paper or out of toner received faxes can be forwarded to another previously stored fax machine If some pages of a fax that is being forwarded were successfully printed only those pages that were not printed will be forwarded A forwarded fax becomes a fax transmission job If transmission does not take place ...

Page 811: ...ing Page Image Send Settings 7 110 Fax Settings 7 110 Fax Default Settings 7 110 Dial Mode Setting Tone 7 110 Auto Wake Up Print Enabled 7 110 Pause Time Setting Varies depending on country and region 7 110 Fax Dest Confirmation Mode Disabled 7 110 Speaker Settings 7 110 Speaker Volume 5 Ringer Volume Volume 5 Line Monitor Volume 5 Fax Receive Complete Signal Volume 5 Tone Pattern 3 Transmission C...

Page 812: ...t Receiver Enabled 7 112 Date Own Number Print Position Setting Outside the Original Image 7 112 Recall in Case of Line Busy Recall Number of Times 2 Interval 3 min 7 113 Recall in Case of Communication Error Recall Number of Times 1 Interval 3 min 7 113 Fax Receive Settings 7 114 Number of Calls in Auto Reception 2 7 114 Switching from Manual to Automatic Reception Disabled 7 114 Duplex Reception...

Page 813: ...ed when dialling or storing a fax number a pause of 2 seconds is inserted The pause can be changed to any number of seconds from 1 to 15 Note that in South Africa the machine is normally set to 4 seconds Fax Dest Confirmation Mode This setting specifies whether or not a destination verification message is displayed when sending a fax in order to prevent accidental transmission to the wrong destina...

Page 814: ...n Mode is turned on pages that are distorted are automatically re transmitted Distinctive Ring Detection This Setting can only be activated in Canada Australia New Zealand and Hong Kong If multiple telephone numbers have been assigned to your telephone line the number called can be identified by its ringing pattern By using one number for voice calls and another number for faxes you can tell which...

Page 815: ...he first page is scanned Transmission takes place at the same time as the remaining pages are being scanned If you disable this setting transmission will not begin until all pages have been scanned Note that this setting does not apply to manual transmission Printing Page Number at Receiver This setting is used to add the page number to the top of each fax page printed by the receiving machine Dat...

Page 816: ...ch country are shown in the following table Country Differentiation Table The number of recall attempts The interval between attempts United Kingdom France Germany Sweden Italy Spain Netherlands Saudi Arabia South Africa Hungary Czech Republic Slovakia Poland Greece Russia 1 to 10 default 2 any number of minutes from 1 to 15 default 3 Canada 1 to 14 default 2 Australia New Zealand Singapore Thaila...

Page 817: ...d in memory and will not be printed until a suitable size of paper is loaded However if the received fax is longer than A3 11 x 17 size it will be automatically divided onto multiple sheets of paper Print Actual Size Cut off Enabled Each received image is printed at full size If necessary the image is divided onto multiple sheets of paper Auto Size Select Each received image is printed at full siz...

Page 818: ...set the position at which received faxes are stapled Paper Size When a finisher is installed select the paper used for printing of received faxes Use this setting to specify whether reception from a stored number is to be allowed or rejected When this setting is enabled A4R size faxes are also reduced Outside the Received Image cannot be selected for the reception date and time print setting when ...

Page 819: ...ed in your machine Add New When the Polling Security Setting is enabled use this setting to store or delete the fax numbers of the machines that are allowed to poll your machine The stored fax numbers are called passcode numbers Up to 10 passcode numbers can be stored maximum of 20 digits each Passcode Number Key List This shows a list of the stored passcode numbers A number can be selected to del...

Page 820: ...d User Keys Touch Sound Auto Clear Setting Message Time Setting MFP Display Language Setting Original Feeding Mode Saddle Stitch Position Adjust Auto Paper Selection Setting Tandem Connection Setting Detect Standard in Auto Colour Mode Auto Switching of Finisher Trays Optimization of a Hard Disk Clear All Job Log Data Disabling of Document Feeder Disabling of Duplex Disabling of Large Capacity Cas...

Page 821: ...Number for Data Forwarding Letter Size RX Reduce Print Batch Print Settings Erase Width Adjustment Card Shot Settings Default Mode Settings Sort Method Setting Administrator Authority Setting Delete All Quick Files Default Colour Mode Settings Default Exposure Settings Initial Resolution Settings Scan Complete Sound Setting Default Output Tray Disable Stamp for Reprinting Receiving Date Time Print...

Page 822: ... 5 Changing the paper size used for a print job 8 6 Adjusting the volume of the ringer 8 7 The machine starts printing when I try to forward data 8 7 Checking the machine s communication record 8 7 REMOVING MISFEEDS REMOVING MISFEEDS 8 8 PAPER MISFEED ILLUSTRATIONS 8 9 REMOVING STAPLE JAMS FINISHER UNIT 8 15 SADDLE STITCH UNIT 8 17 FINISHER 3 TRAYS 8 19 INSTALLING THE SOFTWARE WHEN INSTALLATION WA...

Page 823: ... 44 PROBLEMS RELATED TO FILE MANAGEMENT 8 45 GENERAL PROBLEMS PROBLEMS RELATED TO MACHINE OPERATION 8 48 PROBLEMS RELATED TO PAPER FEEDING AND OUTPUT 8 50 PROBLEMS RELATED TO QUALITY PRINT RESULTS 8 52 PROBLEMS RELATED TO PERIPHERAL DEVICES 8 53 OTHER PROBLEMS 8 57 ...

Page 824: ...n some cases so try doing so before attributing the problem to a malfunction Press the POWER key to turn off the power and switch the main power switch to the off position Wait at least 10 seconds and then switch the main power switch and the POWER key back on in that order When turning off the power always wait for 15 seconds between turning off the POWER switch and switching off the main power s...

Page 825: ...0 mm 5 1 2 or the Y dimension height is less than 131 mm 5 1 8 place the original on the document glass For a thin original use Slow Scan Mode 1 Place the originals 2 Enter the original size Paper Select Cancel Plain Pre Punched Heavy Paper Pre Printed Colour Transparency Recycled Thin Paper Tab Paper Letter Head Labels 106 209 g m2 28 lbs bond 110 lbs index Bypass Tray Type Size Setting Select th...

Page 826: ...me Check that the machine is selected in the Print dialog box and select the machine if it is not If your machine is not listed the printer driver is not installed Install the printer driver and try again SHARP MX XXXX SHARP MX XXXX Do your port settings look like this Your port settings should look like this Checking port settings in the printer driver Display the printer driver s Properties dial...

Page 827: ...1 OK Detail Computer01 020 000 Paper Empty Colour B W B W Output Paper A5 Plain Special Modes Paper Select 1 Check details on the job Press the JOB STATUS key on the operation panel to display the job status screen Select the job whose status is Paper Empty and touch the Detail key To delete the job you can press the Stop Delete key Check the paper size specified for the job in the detail screen a...

Page 828: ...ng received fax data to a shared folder check that destination computer is turned on If the computer is not turned on the machine prints the received fax data If data is being forwarded to several computers received data is printed if even one of the computers is turned off Checking the machine s communication record To check the machine s record of communication using the image send function foll...

Page 829: ...OVING MISFEEDS Caution The fusing unit and paper exit area are hot Take care not to burn yourself when removing a misfeed Carefully pull the paper out without tearing it A misfeed may have occurred inside the machine Check carefully and remove the misfeed If the paper tears be sure to remove all pieces from the machine While the message appears printing and scanning cannot be resumed If the messag...

Page 830: ...e misfed paper during removal Close the upper cover of the finisher saddle stitch finisher When using the finisher 3 trays Open the front covers on the right and left of the finisher Lift the paper guide in the direction of the arrow Push the paper guide until it clicks into place Lower the paper guide in the direction of the arrow Remove any misfed paper Be careful not to tear the misfed paper du...

Page 831: ...tate the green knob until the arrow is within the range A on the label and remove the misfed paper Be careful not to tear the misfed paper during removal When using the finisher 3 trays Open the front covers on the right and left of the finisher Pull out the green knob in the direction of the arrow Align the triangle marks on A and B and remove any misfed paper Be careful not to tear the misfed pa...

Page 832: ...the misfed paper 6 Misfeed in the duplex unit Open the cover of the duplex unit Remove the misfed paper Misfeed in upper part of unit Be careful not to tear the misfed paper during removal Misfeed in lower part of unit Be careful not to tear the misfed paper during removal Close the cover of the duplex unit Gently close the duplex unit After closing the duplex unit confirm that the misfeed message...

Page 833: ...w to remove the misfed paper If misfed paper is not found in the previous step s illustration pull out paper tray 1 tray 2 and remove the misfed paper Grasp the finger hold and gently open the unit Pull the tray all the way out until it stops If paper is misfed in tray 1 left side tray Lift the paper guide and remove the misfed paper Be sure to replace the paper guide in its original position afte...

Page 834: ...her saddle stitch finisher When an inserter is installed lift the tray of the inserter Lift knob A see the previous step s illustration then remove any misfed paper Be careful not to tear the misfed paper during removal Lift knob B see the previous step s illustration and remove any misfed paper Be careful not to tear the misfed paper during removal When a punch module is installed Open the front ...

Page 835: ...itch finisher Open the entrance cover of the saddle stitch unit Remove the misfed paper Be careful not to tear the misfed paper during removal Close the entrance cover of the saddle stitch unit Turn the right hand knob counter clockwise Then push the left hand knob and turn it clockwise Remove any paper misfed on the exit side of the saddle stitch unit Be careful not to tear the misfed paper durin...

Page 836: ... page 8 17 FINISHER 3 TRAYS page 8 19 FINISHER UNIT REMOVING STAPLE JAMS 1 Open the front cover of the finisher 2 Lower the blue lever in the stapler and slide out the staple cartridge 3 Holding the knob lower part A Do not touch the stapling area The stapler could injure you 4 Remove any jammed staples A Stapling area ...

Page 837: ...g the knob return part A to its original position Press firmly until you hear a click 6 Return the staple case to its original position Insert the cartridge all the way in until it clicks into place 7 Close the front cover of the finisher A ...

Page 838: ...fore opening the lower cover of the finisher 2 Slide out the saddle stitch unit carefully toward the front 3 Remove the empty staple case 4 While pushing down on lever A pull up knob B 5 Remove any jammed staples and then return knob B to its original position Be sure to remove any strips of staples Do not touch the stapling area The stapler could injure you A B B Jammed staples ...

Page 839: ...nisher is firmly attached to the machine and that A3 A4R or B4 11 x 17 8 1 2 x 11 R or 8 1 2 x 14 size paper is loaded If one of the above paper sizes is not set test stapling cannot be performed 9 Close the lower cover of the finisher Test stapling is automatically performed on a blank sheet This operation is carried out to avoid blank stapling If test stapling fails to take place repeat steps 1 ...

Page 840: ...nt cover on the left of the finisher 2 1 Lift the green stapler lever 2 Slide out the staple cartridge 3 Hold the knob and lower part A 4 Remove the jammed staples 5 Hold the knob and return part A to its original position Lift part A until it clicks into place A ...

Page 841: ...UBLESHOOTING Contents 6 Put the staple cartridge back into the stapler Push the staple cartridge in until the tabs engage and then push it down until it clicks into place 7 Close the front cover of the finisher ...

Page 842: ... software program in Windows click the Display Readme button in the installer In a Macintosh environment this can be checked in ReadMe First in the English folder in the Readme folder of the Software CD ROM The machine is not detected when connected to a network Is the IP address of the machine configured Check IP address settings If the IP address of the machine is not configured the machine will...

Page 843: ...nd then connect a USB cable to the machine When the machine is not powered on switch on the main power switch and the POWER key in that order Can your computer use a USB connection Check your computer whether or not a USB interface can be used on the Device Manager in your computer For information on Device Manager see Help in Windows If USB can be used your controller chipset type and root hub wi...

Page 844: ... unsuccessful installation remains in Device Manager For information on Device Manager see Help in Windows If the model name of the machine appears in Other devices in Device Manager delete it restart your computer and install the printer driver again 1 Click the start button and then click Control Panel In Windows 2000 click the Start button point to Settings and click Control Panel 2 Click Perfo...

Page 845: ...wer plug This may damage the hard drive or cause the data being stored or received to be lost Problem Point to check Solution Copying does not take place Have functions been disabled by the administrator Check with your administrator Some functions may have been disabled in the system settings administrator When user authentication is enabled the functions that you can use may be restricted in you...

Page 846: ...SPECIFICATIONS in the Start Guide Are you copying using settings that do not allow two sided copying Two sided copying can generally be combined with other special modes however some combinations are not possible If a prohibited combination is selected a message will appear in the touch panel Have functions been disabled by the administrator Check with your administrator Some functions may have be...

Page 847: ...ch contains both text and photographs such as a text document with a photo pasted on Printed Photo This mode is best for copying printed photographs such as photos in a magazine or catalogue Photo Use this mode to copy photos Map This mode is best for copying the light colour shading and fine text found on most maps The Sharpness special mode can be used to either sharpen the outline of the image ...

Page 848: ... the solutions in this manual switch off the POWER key and the main power switch Wait at least 10 seconds and then switch on the main power switch and the POWER key in that order When the LINE indicator is lit or the DATA indicator is lit or blinking do not switch off the main power switch or unplug the power plug This may damage the hard drive or cause the data being stored or received to be lost...

Page 849: ...ppleTalk from the Control Panels and make sure that Ethernet is selected in the Connect via menu Printing is not possible if Ethernet is not selected Is your computer in an unstable state Restart your computer Printing is sometimes not possible when you run multiple applications at once or there is insufficient memory or hard drive space Is the machine specified correctly in the software applicati...

Page 850: ... can be used for two sided printing System Settings Paper Tray Settings Tray Settings Change Are you using a special size or type of paper For the paper types and sizes that can be used for two sided printing see SPECIFICATIONS in the Start Guide Have functions been disabled by the administrator Check with your administrator Some functions may have been disabled in the system settings administrato...

Page 851: ...rinted Windows Check the settings of the printer driver When colour text and lines are printed they may become faint and difficult to see To have colour text or lines areas that are faint converted to black select Text To Black or Vector To Black on the Advanced tab of the printer driver Raster data such as bitmap images cannot be adjusted Part of the image is cut off Does the paper size specified...

Page 852: ...ter or the machine in an unstable state Cancel printing restart your computer and the machine and try printing again If little free space remains in the memory or hard drive of your computer or many jobs have been spooled on the machine and it has little free memory remaining printed text may turn into nonsense characters To cancel printing Windows Double click the printer icon that appears at the...

Page 853: ...LATED TO AUDIBLE SIGNALS The volume is too low 8 36 No sound is heard 8 36 PROBLEMS RELATED TO ONE TOUCH INDIVIDUAL KEYS GROUP KEYS A one touch individual key or group key cannot be stored 8 37 A one touch individual key or group key cannot be edited or deleted 8 37 If you cannot find the item that you are looking for in the above table of contents see GENERAL PROBLEMS page 8 47 If you are unable ...

Page 854: ...ou wish to cancel and then touch the Stop Delete key Did a communication error occur If an error occurs that prevents transmission the transmission is temporarily cancelled and then automatically re attempted after a brief interval Factory default setting 3 min intervals System Settings Administrator Image Send Settings Fax Settings Fax Send Settings Recall in Case of Communication Error To cancel...

Page 855: ... sub address and passcode correct When using F code communication Check with the operator of the other machine to make sure that the sub address and passcode are correct Have functions been disabled by the administrator Check with your administrator When user authentication is enabled the functions that you can use may be restricted in your user settings The transmitted fax prints out blank at the...

Page 856: ...ceived fax If Print Actual Size Cut off Disabled is enabled in Print Style Setting in the system settings administrator and a fax is received that is larger than any paper that is loaded the fax will be received to memory without being printed However when a fax longer than A3 11 x 17 size is received it will be printed using multiple sheets of paper Is forwarding Inbound Routing function selected...

Page 857: ...not talk to the other party Did you dial using the speaker Use the extension phone When you dial using the speaker you will be able to hear the voice of the other party but he or she will not hear your voice When the extension phone is not installed you cannot talk to the other party Problem Point to check Solution The volume is too low Speaker Ringer Volume Line Monitor Fax Receive Complete Signa...

Page 858: ...ncel the transmission and then edit or delete the key Is the key included in a program key Remove the key from the program and then edit or delete the key If the key is included in multiple programs it must be removed from all programs System Settings Address Control Program If multiple program keys have been stored print the Program List in Sending Address List in the system settings The list wil...

Page 859: ...key or group key cannot be edited or deleted 8 43 If you cannot find the item that you are looking for in the above table of contents see GENERAL PROBLEMS page 8 47 If you are unable to solve a problem using the solutions in this manual switch off the POWER key and the main power switch Wait at least 10 seconds and then switch on the main power switch and the POWER key in that order When the LINE ...

Page 860: ... Security Settings IPsec Settings Did you place a long size original on the document glass when it is scanned Place originals in the document feeder tray of the automatic document feeder A long size original cannot be scanned from the document glass Did you place an original that is folded Following the instructions in the display unfold the original place it in the automatic document feeder again...

Page 861: ...riginal contains a photo and you wish to give priority to the quality of the photo image Exercise caution in this case as a larger file will be created than when the default setting is used A destination is pre selected Is Default Address Setting enabled in the system settings administrator If you wish to send to a destination other than the default destination touch the Cancel key If you are the ...

Page 862: ...hanging its angle slightly on the document glass When scanning a colour or greyscale original is the colour mode set to Mono2 Setting the colour mode to Mono2 replaces the colours in the original with either black or white This is suitable for text only documents To scan a document that includes illustrations or other images set the colour mode to Greyscale or Full Colour Is a destination included...

Page 863: ... Check the B W Threshold setting When scanning from the TWAIN driver with Mono 2 gradation selected from the Colour Mode of the Custom Settings window check the B W Threshold setting A large threshold value makes the image darker and a small threshold value makes the image brighter To adjust the B W Threshold automatically click the Auto Threshold button on the Image tab of the Custom Settings win...

Page 864: ...s stored System Settings List Print User Sending Address List Group List Is the key being used in a reserved transmission or a transmission in progress Wait until the transmission is finished or cancel the transmission and then edit or delete the key Is the key included in a program key Remove the key from the program and then edit or delete the key If the key is included in multiple programs it m...

Page 865: ...do not switch off the main power switch or unplug the power plug This may damage the hard drive or cause the data being stored or received to be lost Problem Point to check Solution Document filing does not take place Did you select document filing settings in the printer driver Enable document filing settings In print mode enable document filing on the Job Handling tab of the printer driver In co...

Page 866: ...is enabled in the system settings administrator the files in the specified folders are periodically deleted Even when the file property is Confidential or Protect the file may be deleted A file cannot be deleted Is the property of the file set to Protect Change the property to Sharing and then delete the file A file cannot be deleted when its property is set to Protect The property of a file canno...

Page 867: ...he name was stored in the advanced transmission settings before Quick File or File settings were configured that name will be used for the stored file If the number of characters in the name exceeds the maximum number of characters allowed for a Quick File name 30 characters the characters after the 30th character will be discarded Problem Point to check Solution ...

Page 868: ...r 8 53 A cover or insert is not printed on the specified paper 8 53 PROBLEMS RELATED TO PERIPHERAL DEVICES The connected USB device cannot be used 8 53 The connected USB memory cannot be used 8 54 The finisher saddle stitch finisher does not operate 8 54 Stapling does not take place including pamphlet stapling 8 54 Punching does not take place 8 55 The stapling position or punch position is not co...

Page 869: ...e selected however a job cannot be run Is the POWER SAVE key blinking Press the POWER SAVE key to turn off Auto Power Shut off mode 1 BEFORE USING THE MACHINE POWER SAVE KEY page 1 16 Is a cover open or a device separated from the machine Read the message and take appropriate action A warning message will appear when a cover is open or a device is separated from the machine Did login fail three ti...

Page 870: ...ucted by the message in the touch panel REMOVING MISFEEDS page 8 8 Is the output tray full Remove the output from the tray and resume printing When the output tray becomes full a detector activates and stops printing In the Paper Tray Settings of the system settings are restrictions placed on the trays that can be used in each mode copy print fax Internet fax and document filing Check the Paper Tr...

Page 871: ...ure all paper is removed REMOVING MISFEEDS page 8 8 Is too much paper loaded in the tray Make sure that the stack of paper in the tray is not higher than the indicator line Are multiple sheets feeding at once Fan the paper well before loading it Are you using paper that is not within the specifications Use SHARP recommended paper Using paper that is not supported may result in misfeeds creases or ...

Page 872: ... be used in each mode copy print fax Internet fax and document filing Check the Paper Tray Settings and see if checkmarks appear in the checkboxes of each mode Feeding Approved Job Functions without a checkmark cannot be used for printing using that tray System Settings Paper Tray Settings Tray Settings Change Each mode The image on paper is skewed Is too much paper loaded in the bypass tray Do no...

Page 873: ...nearest authorised service representative as soon as possible Toner does not adhere well or creases appear in the paper Are you using paper that is not within the specifications Use SHARP recommended paper Using paper that is for other models or special paper that is not supported may result in misfeeds creases or smudges SUPPLIES in the Start Guide Did you set the correct paper type Set the corre...

Page 874: ... side Trays 1 to 4 Load the paper with the front side facing up Bypass tray and tray 5 Load the paper with the front side facing up When the paper type is Pre Printed or Letter Head load the paper in the opposite way Except when Disabling of Duplex is enabled in the system settings administrator For the current setting check with your administrator A cover or insert is not printed on the specified...

Page 875: ...aper mixed in To perform mixed size stapling use paper of the same width PERIPHERAL DEVICES in 1 BEFORE USING THE MACHINE Stapling is not possible when paper of different widths are mixed together When copying select Same Width PERIPHERAL DEVICES in 1 BEFORE USING THE MACHINE Are there more sheets than can be stapled at once For the maximum number of sheets that can be stapled see SPECIFICATIONS i...

Page 876: ...dministrator Some functions may have been disabled in the system settings administrator The stapling position or punch position is not correct Is the stapling position set correctly Check the stapling position setting 2 COPIER OUTPUT page 2 32 Are the punching positions set correctly Check the punch position settings 2 COPIER OUTPUT page 2 32 Folding does not take place Did the administrator enabl...

Page 877: ... in a cool and dark place A paper misfeed occurs when paper is fed from the inserter Do the size and orientation of the loaded paper match the paper size and orientation set in Paper Tray Settings Make sure paper size and orientation set in Paper Tray Settings match the size and orientation of the loaded paper System Settings Paper Tray Settings Tray Settings A double feed occurs when transparency...

Page 878: ... Auto Clear activate Log in again When user authentication is used the currently logged in user will be automatically logged out if Auto Clear activates Except when in PC scan mode If you are the administrator you can change the time setting of Auto Clear or disable Auto Clear in Auto Clear Setting System Settings Administrator Operation Settings Other Settings Auto Clear Setting You forgot the ad...

Page 879: ...MXM753N EX ZZ Operation Guide MX M623N MX M753N MX M623U MX M753U MODEL SHAR SHARP CORPORATION ...

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