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Department Control

135

5. Spec

ial

Func

ti

ons

Department Control

Department Control is used to limit use of the fax machine to
authorized users. When it is activated, a department code must be
entered before an operation can be performed.

♦

Department Control can only be activated by your Sharp dealer. If
you want to use this function, contact your dealer.

♦

Department Control allows you to track the number of pages trans-
mitted as well as the transmission time for each authorized depart-
ment or person. See

Department Usage List

in Chapter 7.

Entering Department Codes

Up to 30 different Department Codes can be entered to allow access to
the fax machine. Transmitted pages and transmission time will be kept
track of separately for each code. After you enter a code, inform the
appropriate group or individual.

♦

A name must be entered for each code. Only the name, not the code,
will appear on the Department Usage List.

♦

Be sure to keep a record of each code and name. If you misplace the
record, contact your dealer.

1

Press these keys:

The display will show:

9:DEPT. CODE MODE
1=SET, 2=CLEAR

FUNCTION

3

2

Press

1

to program a Department

Code, or

2

to clear a Department

Code.

or

SET

CLEAR

2

1

9

all-FO4700.book Page 135 Tuesday, November 28, 2000 2:07 PM

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Summary of Contents for FO-4650

Page 1: ... MANUAL FACSIMILE MODEL FO 4650 FO 4970 1 Installation 2 Sending Documents 3 Receiving Documents 4 Making Copies 5 Special Functions 6 Option Settings 7 Printing Reports and Lists 8 Maintenance 9 Troubleshooting ...

Page 2: ...e following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and the receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991 The Telephone Consumer Protection Act of 1991 make...

Page 3: ...E GUIDE RESOLUTION Load document RESOLUTION press SPEAKER Dial press numeric keys Wait for reception tone Load document RESOLUTION Dial press numeric keys Load document RESOLUTION START Load document RESOLUTION Press Rapid Key SPEED DIAL Load document RESOLUTION Enter Speed Dial number press numeric keys if less than 3 digits press START to complete entry START Wait for reception tone START ...

Page 4: ...documento RESOLUTION pulse SPEAKER Marque pulse teclas numéricas Espere el tono recepción Colocar el documento RESOLUTION Marque pulse teclas numéricas Colocar el documento RESOLUTION Pulse la Tecla Rápida SPEED DIAL Colocar el documento RESOLUTION Introduzca el número de discado r pido presione las teclas numéricas si fueran menos de 3 digitos para completar el procedimiento presione START START ...

Page 5: ... 6 seconds FO 4970 Approx 2 seconds Toner cartridge yield 4 page coverage letter paper Initial starter cartridge included with fax machine Approx 3000 pages Replacement cartridge FO 47ND Approx 6000 pages Drum cartridge yield Initial starter cartridge included with fax machine 20 000 pages ave Replacement cartridge FO 47DR 20 000 pages ave Resolution Horizontal 203 pels inch 8 pels mm Vertical Sta...

Page 6: ...mode Printing resolution Horizontal 406 lines inch 16 lines mm Vertical 391 lines inch 15 4 lines mm Input document size Automatic feeding Width 5 8 to 10 1 148 to 256 mm Length 5 0 to 14 3 128 to 364 mm Manual feeding Width 5 8 to 11 0 148 to 279 mm Length 5 0 to 17 0 128 to 432 mm Effective Scanning width 8 3 210 mm max Effective Printing width 8 0 203 mm max Reception modes Auto Manual Instasca...

Page 7: ...precautions should always be followed to reduce the risk of fire electric shock and injury to persons including the following CAUTION To reduce the risk of fire use only No 26 AWG or larger telecommunication line cord Do not disassemble this machine or attempt any procedures not described in this manual Refer all servicing to qualified service per sonnel This machine must only be connected to a 12...

Page 8: ...bject falls into the machine that you cannot safely remove unplug the machine and consult a qualified service representative Do not place this machine on an unstable cart stand or table The machine could be seriously damaged if it falls Avoid using a telephone other than a cordless type during an electri cal storm There may be a remote risk of electric shock from lightning Do not use a telephone t...

Page 9: ... Paper 25 Entering Your Name and Fax Number 28 Setting the Date and Time 31 Volume Adjustment 33 2 Sending Documents 35 Transmittable Documents 35 Loading the Document 37 Adjusting the Resolution and Contrast 38 Sending a Fax by Normal Dialing 40 Programming Auto Dial Numbers 42 Sending a Fax by Automatic Dialing 48 Cover Sheet 59 Batch Page Numbering 61 3 Receiving Documents 63 Using AUTO Recepti...

Page 10: ... sided Documents 131 Print Hold 133 Department Control 135 Blocking Reception of Unwanted Faxes 138 Telephone Billing 140 Distinctive Ring 142 6 Optional Settings 144 7 Printing Lists and Reports 154 8 Maintenance 162 Cleaning the Scanning Glass and Rollers 162 The Housing 163 Replacing the Verification Stamp 163 9 Troubleshooting 165 Problems and Solutions 165 Messages and Signals 169 Clearing Pa...

Page 11: ...fore setting up make sure you have all of the following items If any are missing contact your dealer Telephone line cord Toner cartridge Rapid Key labels Document OUT tray Operation manual Received document tray Power cord Paper size labels Drum cartridge ...

Page 12: ...hen the fax machine is using the telephone line STATUS CHECK light This lights when a paper size error or paper jam occurs or when the print compartment cover is open A message will appear in the display to indicate the problem The indicator also lights steadily when the received document tray is not properly installed Service indicator This lights when a problem occurs which must be fixed by a se...

Page 13: ...eplacement Drum cartridge indicator This blinks when the drum cartridge needs replacement CHANGEOVER key Two types of information appear in the display prompts related to operations you are performing and information about how the fax is using the telephone line transmitting receiving etc Press this key to switch between the two types of information POWER SAVE key Press this key to turn on Power S...

Page 14: ...12 20 21 22 23 24 25 26 13 14 15 16 17 18 19 Rapid Dial Keys Press one of these keys to dial a fax number automatically Note that you must attach the Rapid Key labels CONTRAST key Press this key to adjust the contrast before sending or copying a document PAGE COUNTER key Press this key to include a slash and the total number of pages after each page number on the pages of a transmitted document CO...

Page 15: ...by name COVER SHEET key Press this key to include a cover sheet when sending a fax SPACE key Press this key to enter a space when programming a name SHIFT key Press this key to switch between upper and lower case letters when programming a name SP key Press this key to enter a symbol when programming a name CLEAR key Press this key to clear a mistake when programming a name or fax number Arrow key...

Page 16: ... 27 28 29 30 33 35 36 37 38 39 34 31 32 Dial keypad numeric keys Use these keys to dial and program fax numbers FUNCTION key Press this key to select various special functions SPEED DIAL key Press this key to dial a Speed Dial number COPY key Press this key to make a copy of a document DOCUMENT key Press this key to transmit a document without reading it first into memory 27 28 29 30 31 ...

Page 17: ...fax machine BROADCAST key Press this key to send a document to a group of receiving fax machines STOP key Press this key to cancel an operation before it is completed PRIORITY key Press this key when you need to transmit a document ahead of other documents waiting in memory for transmission START key Press this key to begin transmission when using Speed Dialing Direct Keypad Dialing or Normal Dial...

Page 18: ...face Connecting the power cord Connect the female end of the power cord to the fax machine as shown Insert the male end into a 120 V 60 Hz grounded 3 prong AC outlet Note If your area experiences a high incidence of lightning or power surges we recommend that you install surge protectors for the power and telephone lines Surge protectors can be purchased at most telephone spe cialty stores Press t...

Page 19: ...ndard RJ11C single line wall telephone jack Note The fax machine is set for touch tone dialing If you are on a pulse dial rotary line you must set the fax machine for pulse dialing by changing Option Setting 22 This procedure is described in Chapter 6 Optional Settings Connecting a telephone optional If desired you can connect a telephone to the TEL SET jack on the back of the machine ...

Page 20: ...document OUT tray Pull out the tray extension Attaching the received document tray Slide the received document tray into the machine as shown When it stops lift the end slightly and push in so that the tray locks into place Important The received document tray must be attached for the fax machine to operate properly Make sure the left edge of the tray fits into the slot Attach the Automatic Docume...

Page 21: ...ment page as it is scanned After scanning you can check to see if all documents have been stamped to verify that no double feeds occurred A double feed is when two pages are fed through the scanner at once which means that one of the pages is not scanned To use this function have your dealer install the Verification Stamp option and then set Option Setting 29 to ON as explained in Chapter 6 Option...

Page 22: ...can print approximately 20 000 let ter size pages 1 Press the green release and open the print compartment cover Caution The fusing unit inside the print compartment becomes very hot during operation Be careful not to touch the inside of the compart ment 2 If you are replacing the toner cartridge remove the old cartridge and dispose of it according to local regulations Go directly to Step 6 if you...

Page 23: ...xposure to light will damage the drum car tridge Install the cartridge promptly after removing it from its packaging 5 Insert the drum cartridge into the print compartment aligning the guides on the cartridge with the grooves on the sides of the compartment Insert the cartridge by aligning the colored 1 labels on the cartridge and the sides of the compartment Make sure the drum cartridge is insert...

Page 24: ...a noticeable sound when the print compartment cover is closed after installing the cartridge This is normal and does not indicate a problem in the machine 7 Hold the toner cartridge by the handle and lower it into the print compartment Make sure that the four pins two on each side fit into the grooves on the sides of the compartment Insert the cartridge by aligning the colored 2 labels on the cart...

Page 25: ...ment cover Press down on the dot markings at the left edge to make sure the cover is completely closed 10 Reset the drum counter by pressing the LIFE key flip up the Rapid Key overlay 3 and the START key LIFE V 3 START Note The print compartment cover may become noticeably warm if a large number of pages are successively printed This is normal and does not indicate a problem in the machine ...

Page 26: ... light steadily and REPLACE TONER will appear in the display Printing will no longer be possible Use the following replacement toner cartridge Sharp FO 47ND toner cartridge When to replace the drum cartridge When the drum cartridge life is over the drum cartridge indicator on the operation panel will blink and DRUM LIFE OVER will appear in the display Use the following replacement drum cartridge S...

Page 27: ...letter paper in the paper cassette Note The paper cassette is available as an option To have the cassette installed consult your dealer Note To use A4 paper in the paper cassette you must have a service technician adjust the cassette Loading paper in the paper tray 1 Remove the received document tray 2 If you are loading legal paper grasp the end of the paper tray and pull it out ...

Page 28: ...aper make sure the end of the tray is pushed in Otherwise a size error will result Caution This paper tray is designed to accomodate 250 sheets of paper See the Red line in the tray Loading more than 250 sheets may damage the machine Loading paper in the paper cassette if installed 1 Grasp the hand hold on the cassette and pull out the cassette until it stops Attach a letter or legal label here to...

Page 29: ...ck of paper is not higher than the two tabs on the paper guide and the two metal tabs If it is remove some of the paper 4 Push the cassette back into the machine making sure it clicks into place Attach a LETTER label here to indicate the paper size Note We recommend that you do not add paper to the tray or cassette while paper still remains This may result in double feeds ...

Page 30: ...fax message you send Enter your name and fax number here and set the date and time as explained in the following sec tion to have the fax machine include this information automatically at the top of your fax messages Note Make sure the display shows the date and time before beginning a programming operation If the display shows the telephone line status press the CHANGEOVER key to switch to the da...

Page 31: ...w Max of 24 characters 4 Press the START key The display will show ENTER SENDER S NAME CLEAR SP SHIFT SPACE A I Q Y B J R Z C K S D L T E M U F N V G O W H P X START 3 Enter your fax number max of 20 digits by pressing the numeric keys To insert a space between digits press the key To clear a mistake press the STOP key Example SHARP Example A S H R P 4 5 2 4 3 2 5 3 2 8 ...

Page 32: ...nd time display 4 DATE TIME SET MODE PRESS START KEY START STOP STOP Press the SPACE key to enter a space To change case press the SHIFT key To clear a mistake press the CLEAR key To enter a number as part of a name press the appropriate numeric key To select one of the following special symbols press the SP key one or more times _ ...

Page 33: ...hone line status press the CHANGEOVER key to switch to the date and time 1 Press these keys The display will show 2 Enter a two digit number for the month 01 for January 02 for February 12 for December etc To correct a mistake press the STOP key to move the cursor back to the mistake and then enter the correct number FUNCTION 3 3 Enter a two digit number for the day 01 to 31 4 Example January 4 DA...

Page 34: ...aylight Saving Time If desired you can set the clock to move forward and backward automatically at the beginning and end of Daylight Saving Time 1 Press these keys 0 5 2 9 A M P M 8 Press the STOP key twice to return to the date and time display FUNCTION 3 5 2 Press 1 to turn on the Daylight Saving Time function or 2 to turn it off or YES NO 1 2 3 Press the STOP key twice to return to the date and...

Page 35: ...ker and ringer using the UP and DOWN keys Speaker 1 Press the SPEAKER key 2 Press the UP or DOWN key 3 When the display shows the desired volume level press the SPEAKER key to turn off the speaker Display SPEAKER SPEAKER DOWN UP or SPEAKER VOLUME LOW SPEAKER VOLUME MIDDLE SPEAKER VOLUME HIGH ...

Page 36: ... not been pressed The ringer will ring once at the selected level then the date and time will reappear in the display 2 If you selected RINGER OFF OK press the START key Display RINGER VOLUME LOW RINGER VOLUME MIDDLE RINGER VOLUME HIGH RINGER VOLUME OFF OK PRESS START DOWN UP or START ...

Page 37: ...nts that you can load in the document feeder depend on whether you load one page at a time or several pages at once Loading one page at a time Loading multiple pages at once letter size max 50 pages legal size max 20 pages Minimum size Maximum size Minimum weight Maximum weight Minimum size Maximum size Minimum weight Maximum weight 5 0 128 mm 5 8 148 mm 14 lbs 52 g m Note 11 x 17 paper must be lo...

Page 38: ... and bottom of the document Other restrictions The scanner cannot recognize yellow greenish yellow or light blue ink Ink glue and correcting fluid on documents must be dry before they pass through the document feeder All clips staples and pins must be removed from documents before loading in the feeder If these are not removed they may damage the machine Documents which are patched taped torn smal...

Page 39: ...or jamming If your document consists of several large or thick pages which must be loaded one at a time insert each page into the feeder as the previous page is being scanned Insert gently to prevent double feeding 1 Adjust the document guides to the width of your document 2 Place the document face down and push it gently into the document feeder The top edge of the document should enter the machi...

Page 40: ...n t the next best available setting will be used The resolution settings are only effective for transmitting and copy ing a document They are not effective for receiving a document STANDARD Use STANDARD for ordinary documents This setting gives you the fastest and most economical transmission FINE Use FINE for documents containing small letters or fine drawings SUPER FINE Use SUPER FINE for docume...

Page 41: ...comes on Contrast The fax machine has three contrast settings The default setting is AUTO To adjust the contrast flip up the Rapid Key overlay if necessary and press the CONTRAST key until the desired setting appears in the display AUTO Use AUTO for normal documents DARK Use DARK for faint documents LIGHT Use LIGHT for documents with a dark background RESOLUTION Q CONTRAST LIGHT M 00 SEND READY DA...

Page 42: ...and dial using the exten sion phone do not press the SPEAKER key on the fax machine If a person answers you will be able to speak to them through the phone before sending a fax Note If you press the SPEAKER key to dial you will not be able to speak using an extension phone connected to the fax machine in the event that a person answers 1 Load the document s Note If desired you can load the documen...

Page 43: ...ss the REDIAL key after dialing 4 Wait for the connection When you hear a fax tone press the START key on the fax machine If a person answers and you are using an extension phone ask them to press their Start key When you hear the fax tone press the START key on your fax machine Using the REDIAL key You can press the REDIAL key to redial the last number dialed To send a document press the START ke...

Page 44: ...convenient to program your most frequently dialed numbers in Rapid Keys Forty eight Rapid Keys are available Rapid Dial Keys also allow you to program a backup fax number which is automatically dialed if the first fax number is busy Seventy five Speed Dial numbers are available on the FO 4650 and one hundred Speed Dial numbers are available on the FO 4970 1 Press these keys The display will show 2...

Page 45: ...s on the FO 4650 or three digits on the FO 4970 press the START key to complete the entry Example Rapid Key 02 or Speed Dial 1 5 Enter the fax number by pressing the numeric keys max of 34 digits including pauses To clear a mistake press the CLEAR key If a pause is required between any of the digits to access a special service or an outside line press the REDIAL key two seconds per pause The pause...

Page 46: ...access code to be used for Chain Dialing see Chain Dialing at the end of this procedure Press 2 or START if the number is a regular fax number If you pressed 1 or are programming a Speed Dial number go to Step 14 Note A backup fax number cannot be entered in a Rapid Key used for Chain Dialing SET CANCEL or 10 Enter a backup fax number to be dialed if the first number is busy If you don t want to e...

Page 47: ...s code in a Rapid Key or Speed Dial number using the above programming procedure In Step 9 press 1 to set the number as a Chain Dialing number After you dial an area code or access code using a Rapid Key or Speed Dial number set for Chain Dialing the fax machine will wait for you to dial the remainder of the number you can dial the remainder of the number by pressing a Rapid Key by pressing the Sp...

Page 48: ...re the number is used print out the Program Group List the Timer List and or the Relay Group List as explained in Chapter 7 1 Press these keys The display will show 2 Press 2 to select CLEAR 3 To clear a Rapid Key press the Rapid Key To clear a Speed Dial number press the SPEED DIAL key and then enter the number with the numeric keys If you enter less than 2 digits on the FO 4650 or 3 digits on th...

Page 49: ...gramming procedure Select the Rapid Key or Speed Dial number for which you want to make changes in Step 4 and then change the number s and or name s when they appear in the display Steps 5 7 10 and 12 5 Return to Step 3 to clear another number or press the STOP key repeatedly to return to the date and time display Step 3 or STOP ...

Page 50: ...uments are transmitted you can press the PRIORITY key after loading your document Your document will be transmitted immediately after the current document has completed transmission If you don t want the document to be transmitted from memory you can press the DOCUMENT key after loading the document In this case the document will not be scanned until all previously set operations are completed and...

Page 51: ...ROR will appear in the display Press the START key or the STOP key as follows Press the START key if you want to transmit the pages which have been stored up to that point in memory The remaining pages will be ejected from the feeder After transmission the memory will be cleared and you can transmit the remaining pages You will also need to transmit the page which was being scanned when the mem or...

Page 52: ...ion is established Rapid Key Dialing If the number you want to dial has been programmed in a Rapid Key you can dial it by pressing the Rapid Key 1 Load the document s SEND READY will appear in the display Set the resolution and or contrast if desired To send the document ahead of other documents waiting for transmission press the PRIORITY key To send the document directly from the feeder not throu...

Page 53: ...r contrast if desired To send the document ahead of other documents waiting for transmission press the PRIORITY key To send the document directly from the feeder not through memory press the DOCUMENT key 2 Press the SPEED DIAL key and then enter the Speed Dial number by pressing the numeric keys If you enter less than 2 digits for the Speed Dial number on the FO 4650 or 3 digits on the FO 4970 pre...

Page 54: ...then press the START key to begin dialing 1 Load the document s Note If desired you can load the document after dialing in Step 2 below SEND READY will appear in the display Set the resolution and or contrast if desired To send the document ahead of other documents waiting for transmission press the PRIORITY key To send the document directly from the feeder not through memory press the DOCUMENT ke...

Page 55: ...not correct press the STOP key to backspace and clear one digit at a time and then re enter the correct digit s Searching for an auto dial number If you don t remember the Rapid Key or Speed Dial number in which you have programmed a particular fax number you can search for the number by following the steps below Once you have found the number you can dial it and transmit the loaded document by si...

Page 56: ...tter entry key If you don t remember the first letter go to Step 4 you will scroll through the list from the beginning 4 Press either arrow key to scroll through the names Stop when the desired name appears in the display If no numbers have been stored under the entered letter or you have reached the end of the list NOT FOUND will appear or Example A A RESOLUTION Q CONTRAST 2 Press the SEARCH DIAL...

Page 57: ...by pressing appropriate numeric keys Press the START key after the final numeric key to begin transmission Checking the telephone line status The display normally shows the date and time and prompts related to operations you are performing To check and see what number the fax machine is currently calling or transmitting to or what number the fax machine is currently receiving a document from if th...

Page 58: ...s the call on a telephone automatic redialing may stop before the set number of redialing attempts are made Memory Retransmission If a line error occurs during any type of memory transmission your fax will automatically redial the number and attempt to complete the transmission Retransmission will begin from the page which was being transmitted when the error occurred The fax machine has been set ...

Page 59: ...the Rapid Key overlay and then 2 TX STATUS will appear in the display 2 Press the key or the key to scroll through the list of transmissions The name or number of each receiving party will appear in the display together with the 3 digit memory number assigned to the transmission To cancel a transmission press the CLEAR key and then the START key while the transmission appears in the display 3 When...

Page 60: ...lowing procedure If you don t know the memory number use the preceding procedure 1 Press the MEM STATUS key flip up the Rapid Key overlay and then 4 The display will show 2 Enter the 3 digit memory number assigned to the transmission you want to cancel Example 3 Press the START key to cancel the transmission 4 MESSAGE CLEAR ENTER MESSAGE W MEM STATUS 0 4 1 0 START ...

Page 61: ...er is used the sender s name and number and the total number of pages Your name and number must be programmed in order for them to appear on the cover sheet See Entering Your Name and Fax Num ber in Chapter 1 To have the recipient s name appear you must dial using a Rapid Key or Speed Dial number with the name programmed Cover Sheet cannot be selected when you use the Relay Request function 1 Load...

Page 62: ...selection press the STOP key 3 Dial the receiving party and transmit the fax If desired you can set your fax to automatically send a cover sheet with every transmission you do not have to press the COVER SHEET key each time This is accomplished by setting Option Setting 10 Auto Cover Sheet to YES as explained in Chapter 6 Optional Settings Y COVER SHEET ...

Page 63: ...ach page number for example P 01 05 P 02 05 etc This allows the receiver to check for missing pages 1 Load the document s SEND READY will appear in the display 2 Press the PAGE COUNTER key The display will show ENTER OF PAGE S ENTER 01 99 3 Enter the total number of pages 01 to 99 by pressing the numeric keys If you are sending a cover sheet do not include it in the total number of pages the numbe...

Page 64: ...tch number entry remove the document from the feeder or press the STOP key If the number of pages actually transmitted does not coincide with the batch number entered the alarm will sound and PAGE COUNT ERROR will appear in the display PAGE E will also appear in the NOTE column of the Transaction Report if printed ...

Page 65: ...and receive incoming faxes MANUAL mode Select this mode when you have an extension phone connected to the same line as the fax machine and you want to receive both faxes and voice calls All calls including faxes must be answered by picking up the extension phone Setting the reception mode 1 Press these keys The display will show 2 Press the 1 key to select AUTO or the 2 key to select MANUAL FUNCTI...

Page 66: ...phone connected to the same line Using AUTO Reception Mode In AUTO reception mode the fax machine automatically answers all calls on one ring and receives incoming faxes You can change the number of rings on which the machine answers calls by changing Option Setting 2 See Chapter 6 Optional Set tings If you pick up an extension phone before the fax machine answers you can talk to the other party a...

Page 67: ...ll appear in the display alternating with NO PAPER REPLACE TONER or PAPER JAM When you add paper replace the toner cartridge or clear the jam the stored documents will automatically print out You can display information on the documents received to memory by following these steps 2 Press the key or the key to scroll through the list of received documents The name or number of the sender of each do...

Page 68: ... will be automatically stored in memory and then printed when all previous printing jobs are completed The default resolution for copying is FINE If desired you can change the default resolution to SUPER FINE by changing Option Setting 32 see Chapter 6 Optional Settings 1 Load the document SEND READY will appear in the display If desired adjust the resolution and or contrast 2 Press the COPY key T...

Page 69: ... original with the numeric keys If the desired number of copies is from 1 to 9 enter 0 first The display will show 4 Press 1 MULTI if you do not want the copies sorted or 2 SORT if you want the copies sorted Copying will begin MULTI SORT COPY MODE 1 MULTI 2 SORT or 1 2 Example Three copies per original MULTI SORT Example of three copies each of three originals 0 3 ...

Page 70: ...ill appear in the display 2 Press the key or the key to scroll through the list of copy jobs The time the original was scanned into memory will appear in the display together with the 3 digit memory number assigned to the job To cancel a copy job press the CLEAR key and then the START key while the copy job appears in the display 3 When you have finished checking the list press the STOP key twice ...

Page 71: ...ppear in the display 2 Press the BROADCAST key The display will show 3 Dial the receiving machines using one or more of the following methods Press one or more Rapid Keys Enter one or more Speed Dial numbers pressing the SPEED DIAL key before each number If you enter less than 2 digits for a number on the FO 4650 or 3 digits on the FO 4970 press the START key to complete the entry BROADCAST MODE E...

Page 72: ...ey The display will show BROADCAST MODE SELECT THE MODE If desired adjust the resolution and or contrast 5 Press the START key twice Transmission will begin A Transaction Report is automatically printed out after Broadcasting is completed Check the Note column of the report to see if any of the locations are marked Busy or have a communication error code If so send the document to those locations ...

Page 73: ... broadcasting operation using the following simplified procedure 1 Load the document s SEND READY will appear in the display If desired adjust the resolution and or contrast Example 2 Press the appropriate Group Key Transmission will begin RESOLUTION Q CONTRAST CLEAR SP SHIFT SPACE A I Q Y B J R Z C K S D L T E M U F N V G O W H P X 01 09 17 25 02 10 18 26 03 11 19 04 12 20 05 13 21 06 14 22 07 15...

Page 74: ...g the appropriate Group Key once To store a group of numbers in a Group Key follow the steps below Any Rapid Key that is not already programmed as a Rapid Key or a Program Key can be used as a Group Key Up to 122 numbers can be stored in one Group Key on the FO 4650 or 147 numbers on the FO 4970 Only Rapid Key and Speed Dial numbers excluding numbers set for Chain Dialing can be stored in a Group ...

Page 75: ... each number if you enter less than 2 digits for a number on the FO 4650 or 3 digits on the FO 4970 press START to complete the entry Example 1 SPEED DIAL B 02 START START STOP Editing a group If necessary you can add numbers to or delete numbers from a group by repeating the programming procedure for the Group Key Press 1 for SET in Step 2 and select the Group Key in Step 3 Add or delete numbers ...

Page 76: ... machine is a Sharp model with confidential reception capability To use this function your name and fax number OWN PASS CODE must be entered in your fax machine as explained in Chap ter 1 Some fax machines have multiple mailboxes for receiving confi dential faxes If you are sending to a machine with multiple confi dential mailboxes contact the receiving party in advance for the appropriate mailbox...

Page 77: ...START key 5 Dial the receiving machine using one of the following methods Press a Rapid Key Press the SPEED DIAL key and enter a Speed Dial number if you enter less than 2 digits on the FO 4650 or 3 digits on the FO 4970 press the START key to complete the entry Check the name or number that appears and then press the START key Enter a full telephone number with the numeric keys and press the STAR...

Page 78: ... passcode Your fax has 10 mailboxes in which confidential documents can be received Each mailbox has its own passcode allowing up to 10 different people or groups to each receive their own confidential documents The mailboxes are identified by 2 digit numbers Programming the confidential passcode To receive a confidential document you must first program a 2 digit mailbox number and a 4 digit passc...

Page 79: ...ing the letter entry keys make sure the Rapid Key overlay is down 6 Press the START key Example 0 3 1 2 Example SHARP Note After entering the passcode your fax will print it out for your records If you forget the passcode and have kept no record contact your Sharp dealer Clearing the passcode 1 Press the CONFIDENTIAL Key and then 4 The display will show 4 S CONFIDENTIAL A S H R P START START ...

Page 80: ...ng out received documents When you have received a confidential document RCVD CONF FAX will appear in the display Print out the Confidential Reception List as explained in Chapter 7 to see which mailbox has received the document and then follow the steps below to print out the document 1 Press these keys The display will show 2 CONF DATA PRINT ENTER BOX 00 99 S CONFIDENTIAL 2 2 Enter your mailbox ...

Page 81: ...Confidential Operations 79 5 Special Functions 3 Enter your confidential passcode Example 0 3 1 2 4 Press the START key Printing will begin After printing the document will be erased from memory START ...

Page 82: ...machine and the fax numbers of the end receiving machines Up to 10 different relay groups can be stored Fax numbers of the end receiving machines can be entered as Rapid Key numbers Speed Dial numbers and or Group Key numbers if they have been programmed as such in the relay machine not in your fax machine Check with the operator of the relay machine for these numbers The total number of end recei...

Page 83: ...ne to store them in a Group Key and then enter the Group Key in the relay group 1 Press the RELAY key and then 2 The display will show Rapid Key number 4 spaces Speed Dial number 2 spaces Group Key number 4 spaces for one group Full number Number of digits in number max of 30 per number 2 RELAY GROUP SET ENTER 01 10 2 Enter a 2 digit number from 01 to 10 This number identifies the relay group 3 Pr...

Page 84: ... the START key 4 Enter the fax number of the relay machine using one of the following methods Press a Rapid Key Press the SPEED DIAL key and enter a Speed Dial number if you enter less than 2 digits on the FO 4650 or 3 digits on the FO 4970 press the START key to complete the entry Enter the full fax number with the numeric keys Example Rapid Keys 01 and 33 0 1 3 Example SPEED DIAL 1 3 7 Press the...

Page 85: ...oup Key numbers for end receiving machines that are programmed in the relay machine If you don t want to enter Group Key numbers go directly to Step 11 Example Speed Dial numbers 10 and 23 0 3 1 2 Example 11 Press the START key 12 Enter full fax numbers of the end receiving machines pressing the START key after each fax number Include the area code if the number is outside the local dialing area o...

Page 86: ...u can check the number by printing out the Relay Group List as explained in Chapter 7 Step 2 or 1 Press the RELAY key and then 3 The display will show 2 Enter the 2 digit number that identifies the group you want to clear 3 RELAY GROUP CLEAR ENTER 01 10 3 Press the START key 0 1 U RELAY 3 4 Return to Step 2 to clear another relay group or press STOP repeatedly to return to the date and time displa...

Page 87: ...ust also be entered in your fax machine as explained in Entering Your Name and Fax Number in Chapter 1 1 Load the document s SEND READY will appear in the display Example 2 Press the RELAY key and then the 1 key 1 RELAY TX ENTER 01 10 3 Enter the 2 digit number of the relay group by pressing the numeric keys 0 1 4 Press the START key Adjust the resolution and contrast if desired 5 Press the START ...

Page 88: ...mber When your fax receives a relay request from another fax machine RCVD RELAY REQUEST will appear in the display If the telephone billing function is turned on the fax machine can not act as a relay station To clear a fax number from the Relay Passcode List you need to know the 2 digit number which identifies it You can check this number by printing out the Passcode List see Chapter 7 1 Press th...

Page 89: ...the fax number you want to clear and go to Step 5 Example 0 1 4 Enter the fax number of the machine to be added to the list max 20 digits 5 Press the START key 6 Return to Step 3 to enter or clear another number or press the STOP key repeatedly to return to the date and time display Example 3 2 1 4 4 1 1 Step 3 or START STOP 2 Press 1 to enter a number or 2 to clear a number or SET CLEAR 1 2 ...

Page 90: ...e than one fax number to receive docu ments consecutively from a group of fax machines this is called Serial Polling 1 Press the FUNCTION key and 8 The display will show 2 Dial the number s of the fax machine s you want to poll using one or more of the following methods Press one or more Rapid Keys Enter one or more Speed Dial numbers pressing the SPEED DIAL key before each number If you enter les...

Page 91: ...ill take place when the other fax machine calls your fax machine and activates polling You can choose whether to allow polling only once or an unlimited number of times In the latter case your fax machine can be used as an electronic bulletin board Multiple documents can be stored for memory polling To add a document to others already stored simply repeating the storing pro cedure note that if Dep...

Page 92: ... 2 Set the reception mode to AUTO press the FUNCTION key 1 and 1 FUNCTION 1 1 9 FUNCTION 5 Press 1 to allow polling only once or 2 to allow polling an unlimited number of times or 1 TIME REPEAT 1 2 7 Press the START key The document will be scanned into memory and your fax will go on polling standby START 6 Adjust the resolution and or contrast if desired and then press the START key RESOLUTION Q ...

Page 93: ...e place when one of the following conditions is met The fax number of the polling fax machine has been stored in your fax s list of permitted fax numbers called passcode numbers The polling fax must also have its fax number programmed in itself as described in Entering Your Name and Fax Number in Chapter 1 A System number has been programmed in the polling fax machine which matches your fax s Syst...

Page 94: ...rned on or off with Option Setting 8 This procedure is explained in Chapter 6 Optional Settings Storing and clearing fax numbers for polling permission You can store up to 10 fax numbers in your fax s list of permitted numbers 1 Press these keys The display will show 2 Press 1 to set a number or 2 to clear a number 3 Storing Enter a 2 digit number from 01 to 10 This number identifies the fax numbe...

Page 95: ...m number or one of its ID numbers 1 Press these keys The display will show 7 4 Enter the fax number max 20 digits by pressing the numeric keys Example 5 Press the START key 3 2 1 4 4 1 1 6 Return to Step 3 to enter or clear another number or press STOP repeatedly to return to the date and time display Step 3 or 7 SYSTEM MODE 1 SET 2 CLEAR FUNCTION 3 2 Press 1 to program the System number or 2 to c...

Page 96: ...rs for polling permission Up to five 4 digit ID numbers can be programmed in your fax machine for giving and receiving polling permission Polling will take place if one of your ID numbers matches the other fax machine s System number 1 Press these keys The display will show 6 ID MODE 1 SET 2 CLEAR FUNCTION 3 2 Press 1 to program an ID number or 2 to clear an ID number or SET CLEAR 1 2 6 START STOP...

Page 97: ... Clearing Enter the number which identifies the ID number you want to clear and go to Step 5 Example 1 4 Enter the ID number 4 digits by pressing the numeric keys Example 0 3 1 4 5 Press the START key 6 Return to Step 3 to enter or clear another number or press STOP repeatedly to return to the date and time display Step 3 or START STOP ...

Page 98: ...eek and on specified dates during the year Note If the memory becomes full while Power Save Mode is on the fax machine will automatically turn on the laser printer print the faxes received to memory and then return to Power Save Mode Note Power Save Mode cannot be turned on when the Print Hold func tion is on Selecting the Power Save Type Before turning on Power Save Mode you will need to select t...

Page 99: ... Save Mode when REAL TIME is selected To turn on Power Save Mode when REAL TIME is selected simply press the POWER SAVE key POWER SAVE MODE will appear in the display POWER SAVE MODE ON To turn off Power Save Mode press the POWER SAVE key once again POWER SAVE MODE OFF will appear briefly followed by the normal date and time display POWER SAVE STOP STOP POWER SAVE MODE Note Power Save Type cannot ...

Page 100: ...POWER SAVE key The display will show 2 Press 2 to select SET Note If you have already entered the timer settings and simply wish to turn on the timer press 1 TIMER ON POWER SAVE MODE 1 TIMER ON 2 SET 2 3 Enter the time you want Power Save Mode to turn on every day START TIME Enter two digits for the hour 01 to 12 and two digits for the minute 00 to 59 When finished enter for A M or for P M 0 5 0 0...

Page 101: ... the START key Note The above daily time settings will be in effect every day and are required The following WEEKEND and PERIOD settings are optional and are used to set additional weekly and yearly time periods that Power Save Mode will turn on The display will show WEEKEND SETTING 1 YES 2 NO 6 Press 1 if you want to set a day or days of the week such as the weekend that you want Power Save Mode ...

Page 102: ... turn on from Saturday through Sunday 8 Press the START key The display will show PERIOD SETTING 1 YES 2 NO 9 Press 1 if you want to set a period during the year such as an extended holiday that Power Save Mode will turn on If not press 2 and go to Step 12 or YES NO 2 1 10 Enter the starting day of the period you want Power Save Mode to be on Enter a 2 digit number for the month 01 to 12 and a 2 d...

Page 103: ...s the START key The display will show 0 1 0 1 Example January 1st START 13 Press 1 if you want to activate the timer immediately or 2 if you want to activate the timer at a later time The timer settings will not take effect until you activate the timer If you select 2 NO you can activate the timer at a later time by pressing the POWER SAVE key and then 1 to select TIMER ON TIMER ON 1 YES 2 NO or Y...

Page 104: ...s performed Note The DOCUMENT key cannot be used for a timer transmission Initial procedure To set a timer operation first perform the following procedure After you have completed this procedure go to the procedure for the specific operation you want to set see the following pages 1 Press the TIMER key The display will show 2 Press 1 to select SET TIMER MODE 1 SET 2 CLEAR 3 Press the key or the ke...

Page 105: ...A M or the key to select P M Example 9 25 0 5 2 9 or A M P M 7 Enter a 1 digit number for the day of the operation skip this step if the operation will be performed within the next 24 hours 0 Sunday 1 Monday 2 Tuesday 3 Wednesday 4 Thursday 5 Friday 6 Saturday 1 Example Monday 8 Press the START key and go to the specific procedure for your operation see the following pages START START ...

Page 106: ...cedure 9 Dial the receiving machine using one of the following methods Press a Rapid Key Press the SPEED DIAL key and enter a Speed Dial number if you enter less than 2 digits on the FO 4650 or 3 digits on the FO 4970 press the START key to complete the entry Enter a full fax number with the numeric keys Example SPEED DIAL 1 RESOLUTION Q CONTRAST START START START ...

Page 107: ...nued from Initial procedure 9 Enter the mailbox number 2 digits Go directly to Step 10 if the receiving machine does not have mailboxes Example 10 Press the START key 12 Load the document and then press the START key The document will be scanned into memory 0 1 START START ...

Page 108: ... on the FO 4650 or 3 digits on the FO 4970 press the START key to complete the entry Enter a full fax number with the numeric keys 12 Press the START key 13 Adjust the resolution and or contrast if desired and then press the START key 14 Load the document and then press the START key The document will be scanned into memory Example SPEED DIAL 1 RESOLUTION Q CONTRAST START START START START ...

Page 109: ... one of the following methods Press a Rapid Key Press the SPEED DIAL key and enter a Speed Dial number if you enter less than 2 digits on the FO 4650 or 3 digits on the FO 4970 press the START key to complete the entry Enter a full fax number with the numeric keys 10 Press the START key Example SPEED DIAL 1 START START ...

Page 110: ...re Speed Dial numbers pressing the SPEED DIAL key before each number If you enter less than 2 digits on the FO 4650 or 3 digits on the FO 4970 press the START key to complete the entry Enter one or more full fax numbers with the numeric keys pressing the START key after each full number Press one or more Group Keys 10 Press the START key Example SPEED DIAL 1 SPEED DIAL 2 START START START ...

Page 111: ...ey before each number If you enter less than 2 digits on the FO 4650 or 3 digits on the FO 4970 press the START key to complete the entry Enter one or more full fax numbers with the numeric keys pressing the START key after each full number Press one or more Group Keys 10 Press the START key 11 Adjust the resolution and or contrast if desired and then press the START key Example SPEED DIAL 1 SPEED...

Page 112: ...e scanned into memory Relay Request Continued from Initial procedure 9 Enter the 2 digit relay group number by pressing the numeric keys 10 Press the START key 11 Adjust the resolution and or contrast if desired and then press the START key 0 1 RESOLUTION Q CONTRAST Example START START START ...

Page 113: ...ollow the steps below You will need to know the number assigned to the operation in order to cancel it If you don t remember the number it appears in the display when you set the operation print out the Timer List See Chapter 7 Printing Out Reports and Lists 1 Press the TIMER key and then 2 The display will show 2 TIMER COMM CLEAR ENTER 01 48 2 Enter the 2 digit number assigned to the operation T ...

Page 114: ...Timer Operations 112 3 Press the START key 4 Press the STOP key repeatedly until you return to the date and time display START STOP ...

Page 115: ...programmed can be used as a Batch Key If you specify a day of the week in your program the transmission will be performed every week on that day If you do not specify a day of the week the transmission will be performed every day To program a Batch Key follow the procedure for entering programs explained in Entering and Using Programs in this chapter In Step 10 of the initial procedure select Batc...

Page 116: ...ng the message number assigned to your document will appear in the display 3 Press the STOP key The document will be transmitted at the designated time along with any other jobs stored under the same key After transmission all jobs in the batch will be cleared from memory Example CLEAR SP SHIFT SPACE A I Q Y B J R Z C K S D L T E M U F N V G O W H P X 01 09 17 25 02 10 18 26 03 11 19 04 12 20 05 1...

Page 117: ...ll need to know the message number assigned to the document If you don t remember the message number print out the Batch Transmission List see Batch Transmission List in Chapter 7 1 Press the Batch Key in which the document you want to clear has been stored Make sure no documents are in the feeder Example 0 1 0 Example CLEAR SP SHIFT SPACE A I Q Y B J R Z C K S D L T E M U F N V G O W H P X 01 09 ...

Page 118: ...ou can also include a timer setting in the program to have the operation performed automatically at a selected time To clear a mistake press the STOP key Initial procedure To program a Program Key first perform the following procedure After you have completed this procedure go to the procedure for the specific operation you want to program see the following pages 1 Press these keys The display wil...

Page 119: ... timer setting enter a two digit number for the hour 01 to 12 and a two digit number for the minute 00 to 59 If not go directly to Step 9 Example 9 25 7 Press the key to select A M or the key to select P M 0 5 2 9 or A M P M 8 Enter a 1 digit number for the day of the operation skip this step if the operation will be performed within the next 24 hours 0 Sunday 1 Monday 2 Tuesday 3 Wednesday 4 Thur...

Page 120: ...s the START key 10 Press the key or the key until the desired operation appears in the display Transmission SEND MODE Confidential transmission Polling Serial Polling Broadcasting Relay Request Batch transmission this will only appear if a timer setting was made Memory Polling this will not appear if a timer setting was made START START ...

Page 121: ...rom Initial procedure 12 Dial the receiving machine using one of the following methods Press a Rapid Key Press the SPEED DIAL key and enter a Speed Dial number if you enter less than 2 digits on the FO 4650 or 3 digits on the FO 4970 press the START key to complete the entry Enter a full fax number with the numeric keys Example SPEED DIAL 1 RESOLUTION Q CONTRAST START START START ...

Page 122: ...does not have mailboxes Example 13 Press the START key 15 If you want the document to be sent through memory press the START key If you want the document to be sent directly from the feeder press the DOCUMENT key This is not possible if you included a timer setting 0 1 DOCUMENT or 16 Press the STOP key repeatedly until you return to the date and time display START STOP START ...

Page 123: ...e START key to complete the entry Enter a full fax number with the numeric keys 15 Press the START key 16 Adjust the resolution and or contrast if desired and then press the START key 17 If you want the document to be sent through memory press the START key If you want the document to be sent directly from the feeder press the DOCUMENT key This is not possible if you included a timer setting Examp...

Page 124: ...ed Dial number if you enter less than 2 digits on the FO 4650 or 3 digits on the FO 4970 press the START key to complete the entry Enter a full fax number with the numeric keys 13 Press the START key Example SPEED DIAL 1 18 Press the STOP key repeatedly until you return to the date and time display 14 Press the STOP key repeatedly until you return to the date and time display STOP STOP START START...

Page 125: ...sing the SPEED DIAL key before each number If you enter less than 2 digits on the FO 4650 or 3 digits on the FO 4970 press the START key to complete the entry Enter one or more full fax numbers with the numeric keys pressing the START key after each full number Press one or more Group Keys 13 Press the START key Example SPEED DIAL 1 SPEED DIAL 2 14 Press the STOP key repeatedly until you return to...

Page 126: ...efore each number If you enter less than 2 digits on the FO 4650 or 3 digits on the FO 4970 press the START key to complete the entry Enter one or more full fax numbers with the numeric keys pressing the START key after each full number Press one or more Group Keys 13 Press the START key 14 Adjust the resolution and or contrast if desired and then press the START key Example SPEED DIAL 1 SPEED DIA...

Page 127: ...ocedure 12 Enter the 2 digit relay group number by pressing the numeric keys 13 Press the START key 14 Adjust the resolution and or contrast if desired and then press the START key 0 1 RESOLUTION Q CONTRAST Example 16 Press the STOP key repeatedly until you return to the date and time display START STOP START START ...

Page 128: ...key repeatedly until you return to the date and time display DOCUMENT or Batch transmission Continued from Initial procedure 12 Dial the receiving machine using one of the following methods Press a Rapid Key Press the SPEED DIAL key and enter a Speed Dial number if you enter less than 2 digits on the FO 4650 or 3 digits on the FO 4970 press the START key to complete the entry Enter a full fax numb...

Page 129: ...TART key 15 Press the START key 16 Press the STOP key repeatedly to return to the date and time display RESOLUTION Q CONTRAST Being Polled Memory polling Continued from Initial procedure 12 Press 1 to allow polling only once or 2 to allow polling an unlimited number of times or 1 TIME REPEAT 1 2 13 Press the START key STOP START START START START ...

Page 130: ...s 2 to select CLEAR 2 Example 14 Adjust the resolution and or contrast if desired and then press the START key 15 Press the START key 16 Press the STOP key repeatedly until you return to the date and time display RESOLUTION Q CONTRAST 1 PROGRAM ENTRY MODE 1 SET 2 CLEAR 7 FUNCTION 1 3 Press the Program Key you want to clear B 02 STOP START START ...

Page 131: ...s the STOP key repeatedly until you return to the date and time display Using a Program Key Follow the steps below to perform a programmed operation 1 If this is a transmission or memory polling operation load the document 2 Press the appropriate Program Key Example B 02 START STOP ...

Page 132: ...ancel the operation before it is performed follow the steps below Note This procedure will not work for a document stored for a batch transmission To cancel a batch transmission operation see Canceling a document stored for batch transmission in Batch Transmission in this chapter 1 Press the Program Key Example B 02 2 Press the START key START ...

Page 133: ... order front of 1st page back of 1st page front of 2nd page back of 2nd page etc Duplex Scanning can be used for copying single copies and sorted multiple copies only and any type of transmission from memory Note that any blank sides must be included when scanning the pages if the number of pages is not equal each time the machine scans the stack an error will result The blank sides will not how e...

Page 134: ...ided Documents 132 3 Perform all steps of the desired copy or memory transmission 4 When all pages of the document have been scanned turn the stack over do not change the page order and load it again 5 Press the START key START ...

Page 135: ...the steps below to program or clear the code 1 Press these keys The display will show 2 Press 2 key to program the Print Hold code or 3 to clear the Print Hold code Note To clear the code Option Setting 30 must be set to NO 6 FUNCTION 6 PRINT HOLD ENTER 1 3 or SET CLEAR 2 3 3 Enter the 4 digit Print Hold code by pressing the numeric keys 4 Press the START key 4 5 3 2 Example Note After entering th...

Page 136: ...ave Mode is on Printing out received documents When the Print Hold function is turned on and you have received documents in memory RCVD PRINT HOLD FAX will appear in the display Follow the steps below to print out the documents 1 Press these keys The display will show 1 HOLD DATA PRINT ENTER PASSCODE 6 FUNCTION 1 2 Enter the 4 digit Print Hold code by pressing the numeric keys 3 Press the START ke...

Page 137: ... or person See Department Usage List in Chapter 7 Entering Department Codes Up to 30 different Department Codes can be entered to allow access to the fax machine Transmitted pages and transmission time will be kept track of separately for each code After you enter a code inform the appropriate group or individual A name must be entered for each code Only the name not the code will appear on the De...

Page 138: ...not possible to clear the Department Code that you currently used to access the fax machine It is also not possible clear a Department Code if only one code is programmed 4 Entering Enter a Department Code 4 digits or the number of digits set by Option Setting 27 Clearing Enter the Department Code you want to clear and go to Step 7 5 Example 5 Press the START key 5 0 1 0 1 Example 6 Enter a name f...

Page 139: ...partment Code before performing an operation Note You do not have to enter a Department Code to receive faxes man ually by picking up an extension phone connected to the same line and pressing the START key on the fax machine Enter your Department Code by pressing the numeric keys and then perform the desired operation If you do not begin the operation within one minute after entering the code the...

Page 140: ...and then enter the fax numbers from which you do not want to receive faxes as shown below Up to 50 numbers can be entered in the Anti Junk Number List To clear a number from the Anti Junk Number List you need to know the 2 digit number which identifies it If you have forgotten this number print out the Anti Junk Number List as explained in Chapter 7 1 Press these keys The display will show 2 Press...

Page 141: ...er that you will enter in the next step Clearing Enter the 2 digit number that identifies the fax number you want to clear and go to Step 5 4 Enter the fax number 5 Press the START key 4 5 3 2 Example 0 1 Example 6 Return to Step 3 to enter or clear another fax number or press the STOP key repeatedly to return to the date and time display 5 0 1 Step 3 or START STOP ...

Page 142: ...x machine see Department Control in this chapter and then have your dealer activate Department Control After this set Option Setting 26 Telephone Billing Code to ON as explained in Chapter 6 Optional Settings Direct billing code entry If you don t want to use Department Control for telephone billing you can have users enter an assigned billing code any number up 9 digits long each time they use th...

Page 143: ...n outside line max of 3 digits 3 Flip down the Rapid Key overlay and press the Z key enter the billing code max of 9 digits and then press the Z key again Note The code will appear as asterisks in the display and will not appear in the Activity List or Transaction Report 4 Adjust the resolution and or contrast if desired 5 Dial the other party by the desired method and transmit the document RESOLU...

Page 144: ...second number to your regular single line The second number rings differently from your normal number If you subscribe to a distinctive ring service you can set the fax machine to automatically answer when your second number is called This allows you to use the second number as an exclusive fax number To have your fax automatically answer when your second number is called follow the steps below 1 ...

Page 145: ...y answer your normal telephone number Press 5 to turn off the distinctive ring function RING PATTERN 1 Two short rings RING PATTERN 2 One short one long and one short ring RING PATTERN 3 Two short rings and one long ring STANDARD RING Your standard normal ring pattern OFF SETTING Turn distinctive ring off 4 5 4 Press the STOP key repeatedly to return to the date and time display 2 3 1 STOP ...

Page 146: ...ist that follows 1 Press the FUNCTION key and 4 The display will show 2 Press the numeric keys to enter the 2 digit number 01 to 34 of the option setting you want to set Or Press or to scroll through the option settings When the desired option setting appears press the START key 4 OPTIONAL SETTING ENTER 01 34 Example Option Setting 1 4 FUNCTION 0 1 3 Enter a selection for the option setting by pre...

Page 147: ... to FINE or 2 NO to set it to STANDARD Initial setting 2 Setting 02 NUMBER OF RINGS AUTO RECEPTION This sets the number of rings the fax machine waits before answering an incoming call in AUTO receive mode Enter a number from 0 to 9 if 0 is entered the fax machine will answer without ringing Initial setting 1 Setting 03 NUMBER OF RINGS MANUAL RECEPTION You can also have the fax machine automatical...

Page 148: ... of times your fax will automatically redial if the line is busy Enter any number from 00 to 14 Initial setting 02 Setting 07 RECALL INTERVAL This sets the amount of time your fax will wait between automatic redials when the line is busy Enter 01 for 1 minute 02 for 2 minutes etc up to a maximum of 15 minutes Initial setting 05 1 ERROR TIMER MEMORY A report will be printed after an error timer ope...

Page 149: ...g Initial setting 1 Setting 10 AUTO COVER SHEET Press 1 YES to have the fax automatically generate a cover sheet and send it as the last page of each transmission Press 2 NO to turn the function off Initial setting 2 Note In North America Setting 11 is not used Setting 12 COPY SCANNING This setting is used to reduce copies slightly before printing to ensure that data on the edges are not cut off P...

Page 150: ...consists of multiple pages of different sizes each page will be printed on the paper that best matches its size Press 2 if you want the fax machine to automatically select the printing paper source tray or cassette according to the size of the first page of the document received or copied If the document consists of multiple pages of different sizes all pages will be printed on the same size of pa...

Page 151: ... fax waits between each memory retransmission attempt Enter 01 for 1 minute 02 for 2 minutes etc up to a maximum of 15 minutes If you do not want the fax to wait between attempts enter 00 Initial setting 02 Setting 19 HEATER MODE To conserve power you can turn off the laser printer heater in your fax machine When this is done the heater will turn on automatically when you receive a document there ...

Page 152: ...nned before dialing Press 1 to have the fax machine dial and begin transmission while scanning is still in progress or 2 to have the fax machine wait until all pages have been scanned Initial setting 1 Setting 24 MULTI TTI If you are using Department Control you can press 1 to have the department name the name associated with the department code entered by an operator to access the fax appear at t...

Page 153: ...ter dialling a telephone number Refer to your PBX manual or consult your PBX adminstrator for this information Note If you select AFTER for the BILLING CODE DIAL selection you must press the REDIAL key after dialing if you use the SPEAKER key Setting 27 DEPARTMENT CODE DIGITS Use this setting if you are using Telephone Billing and need to change the number of digits of Department Codes to accord w...

Page 154: ...s 1 if you want the fax machine to hold received documents in memory instead of immediately printing them out note that you must first enter a Print Hold passcode as explained in Print Hold in Chapter 5 To turn off the Print Hold function press 2 enter the 4 digit Print Hold passcode and then press START Initial setting 2 Setting 31 Not used Setting 32 COPY RESOLUTION Use this setting to select th...

Page 155: ... operate for copy jobs and print jobs from a computer Also the function will turn off automatically if the paper tray runs out of paper Note This setting will only appear if your dealer has installed the paper cassette option Initial setting 2 Note If you turn off the Separate Mode setting Option Setting 16 will subsequently appear in the display to allow you make an appropriate set ting for casse...

Page 156: ...w 2 Press the numeric keys to enter the 2 digit number 01 to 11 of the list you want to print Or Press or to scroll through the lists When the desired list appears press the START key 2 LISTING MODE ENTER 01 11 Example Activity Report FUNCTION 0 1 2 Activity Report List 01 This report shows information on your most recently performed send and receive operations a combined maximum of 30 operations ...

Page 157: ...y for 30 operations the information on the oldest operation will be overwrit ten each time a new operation is performed Explanation of headings SENDER RECEIVER The name or fax number of the other machine involved in the transaction START The time at which transmission reception started TX RX TIME Total time taken for transmission reception PAGES Number of pages transmitted received TYPE CONF TX A ...

Page 158: ... A confidential transmission was cancelled because the receiving machine does not have a confidential function a confidential passcode is not programmed in the receiving machine its memory is full or it is not a Sharp model CANCEL 4 Used for confidential transmission only A confidential ransmission was cancelled because an incorrect mailbox number was entered for a fax machine with confidential ma...

Page 159: ...List 02 This list shows the timer operations that are currently set Telephone Number List List 03 This list shows the fax numbers that have been programmed for automatic dialing Relay Group List List 04 This list shows the relay groups that have been programmed ...

Page 160: ...ling security your name and fax number as programmed in the fax machine a sample of the header printed at the top of every page you transmit HEADER PRINT and the numbers entered in the relay passcode list Optional Setting List List 06 This list shows the current status of the option settings ...

Page 161: ...7 The top part of this list shows the programs that have been entered The bottom part shows the fax numbers that have been programmed into Group Keys Batch Transmission List List 08 The Batch Transmission List shows the documents that are currently stored for batch transmission ...

Page 162: ... Department Control has been activated The bottom part of the list shows information about relay broadcast operations performed on the request of other fax machines Each time you print out the report the data is cleared and a new period begins Confidential Reception List List 10 This list shows which mailboxes have received confidential documents and the total number of pages received Print this l...

Page 163: ... out under a variety of other conditions See Option Setting 5 Print Selection in Chapter 6 You can also print out the Transaction Report on demand by press ing the REPORT key after the operation is completed The same headings appear in the Transaction Report as in the Activity Report See Activity Report in this chapter for an explana tion of the headings The top part of the first page of the docum...

Page 164: ...s 1 Open the operation panel Squeeze the release marked PANEL RELEASE and pull up 2 Wipe the scanning glass white backplate and rollers with a soft cloth Make sure that all dirt and stains such as correcting fluid are removed as dirt will cause vertical lines on transmitted images and copies If necessary wipe with denatured alcohol Scanning glass White backplate ...

Page 165: ...e Verification Stamp If you are using the Verification Stamp function you will need to replace the ink cartridge in the stamp unit when it runs out of ink when the stamped mark on original documents becomes faint A new ink cartridge can be obtained from your dealer 1 Remove the original document OUT tray 2 Press down on the protruding tab of the green ink cartridge and pull the cartridge out with ...

Page 166: ...Replacing the Verification Stamp 164 3 Insert the new ink cartridge into the machine make sure that the tab is facing out 4 Replace the original document OUT tray ...

Page 167: ...e error persists check the following Check the hookup The cord from the TEL LINE jack to the wall jack should be no longer than six feet Make sure there are no modem devices sharing the same telephone line Check with the other party to make sure their fax machine is functioning properly Have your telephone line checked for line noise Try connecting the fax machine to a different telephone line If ...

Page 168: ...ne cord is plugged into the TEL LINE jack and not the TEL SET jack If the receiving machine is in manual mode with no attendant reception will not be possible If the receiving machine is not a Sharp model make sure it is G3 compatible Check the display for error messages Press the SPEAKER key and check for a dial tone Nothing is printed at the receiving end Make sure that the document for transmis...

Page 169: ...t the document is loaded properly in the feeder of the transmitting machine Make a copy or print a report to confirm the printing ability of your machine The received document is faint Ask the other party to send higher contrast documents If the contrast is still too low your fax machine may need service Make a copy or print a report to check your machine s printing ability The toner cartridge may...

Page 170: ...rned on Connect another electrical appliance to the outlet to see if it has power The machine does not respond when you press any of its keys If a beep sound is not made when you press the keys turn off the power switch and then turn it on again several seconds later Automatic document feeding does not work for transmission or copying Check the size and weight of the document see Transmittable Doc...

Page 171: ... cartridge must be replaced FAX RCVD IN MEMORY A fax has been received in memory because the toner cartridge needs replacement you have run out of printing paper or the paper is jammed The fax will automatically print out when the problem is fixed FUNCTION MODE The FUNCTION key has been pressed LINE ERROR Transmission or reception was not successful Press STOP to clear the message and then try aga...

Page 172: ...r it is not a Sharp machine ONHOOK DIAL MODE The SPEAKER key has been pressed and the fax machine is waiting for you to dial PAPER JAM The printing paper is jammed See the following section Clearing Paper Jams POWER SAVE MODE Power Save Mode is on See Power Save Mode in Chapter 5 RCVD CONF FAX A confidential fax has been received in memory Print the fax as explained in Confidential Operations in C...

Page 173: ...toner cartridge must be replaced RX DOCUMENT TRAY OFF The received document tray is not attached Attach it as explained in Connections in Chapter 1 the tray must be attached for the fax machine to operate properly WAITING MEMORY FULL The memory has become full and scanning has stopped during scanning of a multi page document Scanning will automatically resume when sufficient memory becomes free fo...

Page 174: ...splay first try pressing the START key If the document doesn t feed out open the operation panel and remove it Important Do not try to remove a document without opening the operation panel This may damage the feeder mechanism 1 Open the operation panel Squeeze the release marked PANEL RELEASE and pull up 2 Remove the document 3 Close the operation panel making sure it clicks into place ...

Page 175: ...ear the jam 1 Press the green release and open the print compartment cover Caution The fusing unit inside the print compartment becomes very hot during operation Be careful not to touch the inside of the compart ment 2 If the jammed paper is visible in the print compartment pull it out Make sure no torn pieces of paper remain in the print compartment and rollers or ...

Page 176: ...e the toner cartridge and then the drum cartridge 5 Close the black cover Reinsert the drum cartridge and then the toner cartridge Insert the drum cartridge and toner cartridge by aligning the colored numbers on the cartridges with their corresponding colored num bers on the sides of the print com partment When finished close the print com partment cover Blue Green Blue Green ...

Page 177: ...Clearing Paper Jams 175 9 Trouble shooting 7 Replace the paper cassette 6 If you have a paper cassette and the display still indicates that paper is jammed open the cassette and remove the jammed paper ...

Page 178: ...elephone network your telephone company may disconnect your service temporarily If possible they will notify you in advance If advance notice is not practical you will be notified as soon as possible You will also be advised of your right to file a complaint with the FCC Your telephone company may make changes in its facilities equipment operations or procedures that could affect the operation of ...

Page 179: ...ients Carcinogenicity In 1996 the IARC reevaluated carbon black as a Group 2B carcinogen possible human carcinogen This classification is given to chemicals for which there is inadequate humanevidence but sufficient ani mal evidence on which to base an opinion of carcinogenicity Theclassification is based upon the devel opment of lung tumors in rats receiving chronic inhalationexposures to free ca...

Page 180: ...hemical Special Fire Fighting Procedure None Unusual Fire and Explosion Hazard If dispersed in air like most finely divided organic powders may form an explosive mixture Sensitivity to Mechanical Impact No data available Sensitivity to Static Charge No data available Section 8 Reactivity Data Stability Stable Incompatibility Material to Avoid Oxidizing materials Hazardous Decomposition CO CO2 Haza...

Page 181: ...ing 66 Copy Cut off 147 Copy resolution 152 Copying Scanning 147 Cover Sheet 59 Auto Cover Sheet 147 D Date setting 31 Daylight Saving Time 32 Department Code Digits 151 Department Control 135 137 Department Usage List 160 Dial mode 150 Dialing Chain 45 55 Direct Keypad 52 Normal 40 Rapid Key 50 Speed 51 Direct Keypad Dialing 52 Distinctive ring 142 Document feeder 37 Document guides 37 Document k...

Page 182: ...r loading 25 Passcode List 158 Pauses in automatic dialing 43 Polling 88 95 Security Selection 147 Power Save Mode 96 101 Print Hold 133 134 152 Priority key 48 Program and Group List 159 Programs 116 130 Q Quick On line 150 R Rapid Key Dialing 50 Recall Interval 146 Recall Times 146 Receive Reduce 148 Reception mode Auto 63 64 Manual 63 64 Setting 63 Redial key 41 Redialing 41 56 Relay Broadcast ...

Page 183: ...Telephone line cord 17 Telephone line status checking 55 Telephone Number List 157 Time setting 31 Timer 102 Timer List 157 Toner cartridge Installing and replacing 20 24 Toner cartridge indicator 24 Transaction Report 161 Print Selection 146 V Verification Stamp 19 152 Replacing 163 ...

Page 184: ...Index 182 ...

Page 185: ...Index 183 ...

Page 186: ...Index 184 ...

Page 187: ...ABILITY FITNESS FOR USE OR FITNESS FOR ANY PARTICULAR PURPOSE IN CONNECTION WITH THE HARDWARE SOFTWARE OR FIRMWARE EMBODIED IN OR USED IN CONJUNCTION WITH THIS PRODUCT Sharp is not responsible for any damages or loss either direct incidental or consequential which you the end user may experience as a result of your purchase or use of the hardware software or firmware embodied in or used in con jun...

Page 188: ...N THAILAND TINSE4211XHTZ FOR YOUR RECORDS Please record the model number and serial number below for easy reference in case of loss or theft These numbers are located on the rear side of the unit Space is also provided for other relevant information Model Number Serial Number Date of Purchase Place of Purchase ...

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