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Printing

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Introduction

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Using the Sharp 
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Imaging Files

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03-2.fm  Page 70  Monday, February 5, 2001  4:33 PM

Summary of Contents for 5030 - AJ Color Inkjet Printer

Page 1: ...cover fm Page 1 Thursday February 8 2001 9 21 AM ...

Page 2: ...he Scan Source 18 How to Scan in the SHARP Desktop 20 Selecting the Right Resolution 27 Using the Scanner in Other Applications 28 3 Working with Imaging Files 29 Importing a Document to the SHARP Desktop 31 Creating Documents and Folders in the Desktop 32 Changing Document Views 35 Renaming Documents and Folders in the Desktop 43 Storing Documents 47 Image Enhancing Tools 50 Drawing and Other Edi...

Page 3: ...s 105 4 Printing 109 Printing from the SHARP Desktop 110 Printing to the Desktop from Other Applications 113 5 Using the SHARP Control Panel 118 Opening the Control Panel 120 Setup for Auto Dial E mail 121 Programming Rapid Key and Speed Dial Numbers 123 Using a Rapid Key or Speed Dial Number for E mail 128 Setting Up the E mail Key 134 Making a Backup of the Control Panel Settings 136 Monitoring ...

Page 4: ...inting Index Introduction Scanning Using the Sharp Control Panel Table of Contents Working with Imaging Files 3 1 Introduction Main Features 5 Launching the Software 6 01 fm Page 3 Monday February 5 2001 4 31 PM ...

Page 5: ...the SHARP AJ5030 Desktop The SHARP Control panel allows you to program auto dial numbers in the SHARP Color MFP Multi Function Peripheral unit for e mail and fax and change and align print cartridges in the Color MFP unit The SHARP Desktop serves as a centralized base for managing and manipulating documents coming from or going to the Color MFP unit 01 fm Page 4 Monday February 19 2001 11 28 AM ...

Page 6: ...nent of the SHARP Desktop gives you features you would normally find in a dedicated scanner and is TWAIN compatible Linking The SHARP Desktop supports linking to other applications You can for example link to your e mail software to send a SHARP Desktop document as an e mail attachment If you attempt to scan in or transmit via e mail a document containing an excessively large amount of data such a...

Page 7: ... the SHARP Desktop or the Control Panel access the Programs menu from the Start button on the taskbar of your Windows desktop as shown below Then select Sharp AJ5030 from the Programs menu A menu will appear showing Sharp AJ5030 Desktop and Sharp AJ5030 Control Panel Click on the desired component to launch it 01 fm Page 6 Friday February 16 2001 1 59 PM ...

Page 8: ...les 7 The SHARP Desktop is shown above Documents are received into the SHARP Desktop via scanner file import and the Sharp AJ5030 Desk driver Once documents are on the desktop they can be acted upon by a set of internal document tools Specifically the desktop allows you to 01 fm Page 7 Monday February 5 2001 4 31 PM ...

Page 9: ... Import from and export documents to other file formats Print documents E mail documents Interface with other Windows applications and other services Enhance document images Annotate documents and highlight text within documents Summarize document information Search for and retrieve documents Stack documents 01 fm Page 8 Monday February 5 2001 4 31 PM ...

Page 10: ...king with Imaging Files 9 About the Desktop Window The SHARP Desktop window consists of five basic parts the Toolbar the Folder Area the Application Link Area the View Area and the Status Bar Toolbar View Area Folder Area Application Link Area Status Bar 01 fm Page 9 Monday February 5 2001 4 31 PM ...

Page 11: ... style of documents in the View Area and perform other tasks The Toolbar can be hidden or displayed by selecting Toolbar in the View menu Acquire Image Click on this button to invoke scanning New document Click on this button to create a new document New folder Click on this button to create a new folder Find Click on this button to find a document List View Clicking on this button will cause all ...

Page 12: ...tton to view it as a full page Show Image Toolbox Clicking on this button when in Page View will either display or hide the Image Toolbox Stack Clicking on this button will cause any selected documents in the SHARP Desktop to be stacked on top of each other Unstack Click on this button to unstack any selected document stack in the SHARP Desktop Unstack top page Click on this button to unstack the ...

Page 13: ... documents Zoom In Click on this button in Page View to increase the magnification for viewing a document Zoom Out Click on this button in Page View to decrease the magnification for viewing a document Fit to Window Click on this button in Page View to fit the entire document within the window Help Click on this button and then click on any part of the SHARP Desktop that you want more information ...

Page 14: ...utomatically but you can also create your own links View Area The View Area is where documents in the SHARP Desktop are displayed There are three ways to view documents to make it easier to handle and edit them List View Thumbnail View and Page View Status Bar Running along the very bottom of the SHARP Desktop window is the Status Bar Here various messages about activities in SHARP Desktop are dis...

Page 15: ...h Imaging Files 14 2 Scanning About the Scanner 15 About TWAIN 16 Precautions when Preparing and Scanning Originals 17 Selecting the Scan Source 18 How to Scan in the SHARP Desktop 20 Selecting the Right Resolution 27 Using the Scanner in Other Applications 28 02 fm Page 14 Monday February 5 2001 4 32 PM ...

Page 16: ...plications If you have connected your computer to the Color MFP unit with a parallel cable the TWAIN driver of the scanner will fully support ECP mode However if the parallel port of your computer is set to a mode slower than ECP mode overall scanning speed will be reduced To attain the fastest scanning speed use a computer that supports ECP mode and be sure to set the parallel port of your comput...

Page 17: ...are protocol and application programming interface for communication between software applications and image acquisition devices It provides a simple methodology for connecting TWAIN compatible applications with TWAIN aware devices As a TWAIN aware device your Color MFP unit can be used with any TWAIN compatible application 02 fm Page 16 Monday February 5 2001 4 32 PM ...

Page 18: ...d pictures that have been correctly exposed and printed whenever possible Choose an image that matches your requirements as closely as possible Whenever a scanned document is modified the overall picture quality will be reduced The retouching process only makes some elements of the picture more acceptable such as brightness or focus but the real picture quality is not improved For example if you s...

Page 19: ...he Scan Source If you already have a scanner connected to your computer you must specify the scan source in the SHARP Desktop in order to switch between scanners Follow the procedure below 1 Open the Select Source dialog box by selecting Select Source from the File menu of the SHARP Desktop 02 fm Page 18 Monday February 5 2001 4 32 PM ...

Page 20: ...with Imaging Files 19 2 In the Sources list box select the scanner you wish to use in this case the AJ5030 Scanner by clicking on it once then on Select If other TWAIN compatible drivers are installed on your computer they will show in the Sources list box 02 fm Page 19 Tuesday February 6 2001 3 29 PM ...

Page 21: ...rking with Imaging Files 20 How to Scan in the SHARP Desktop To perform a scanning operation 1 Open the Scan dialog box by either clicking on the Acquire Image button in the Toolbar or by selecting Acquire Image from the File menu of the SHARP Desktop 02 fm Page 20 Monday February 5 2001 4 32 PM ...

Page 22: ...er or on the document glass Auto Document Feeder Adjust the document guides to the width of the document Insert the document face up into the feeder Document glass Place the original face down on the glass with the top edge against the document guide Make sure the center of the original is aligned with the center mark on the document guide 02 fm Page 21 Tuesday February 6 2001 1 09 PM ...

Page 23: ...tings in this chapter and click the Scan button to begin When more than one original is placed in the auto document feeder for scanning each original except the last will not feed completely through the unit until the next original begins to be scanned Do not try to pull the originals out of the unit but let them feed through on their own Note 02 fm Page 22 Monday February 5 2001 4 32 PM ...

Page 24: ...TOP TOP Printing Index Introduction Scanning Using the Sharp Control Panel Table of Contents Working with Imaging Files 23 Scanner settings 02 fm Page 23 Monday February 5 2001 4 32 PM ...

Page 25: ...TOP TOP Printing Index Introduction Scanning Using the Sharp Control Panel Table of Contents Working with Imaging Files 02 fm Page 24 Wednesday April 4 2001 8 18 AM ...

Page 26: ...TOP TOP Printing Index Introduction Scanning Using the Sharp Control Panel Table of Contents Working with Imaging Files 02 fm Page 25 Wednesday April 4 2001 8 18 AM ...

Page 27: ...he Paper Size setting is different from the actual size of the original document the unit will scan the original as if it were the size set in Paper Size Scan Click on this button to begin a scanning operation Close Click on this button to abort a scanning operation and return to the SHARP Desktop Help Click on this button to bring up the help file dedicated to this dialog box Note 02 fm Page 26 M...

Page 28: ... valuable disk space Your hard disk can quickly become filled with needlessly large high resolution images which take much longer to print In general photographic images particularly landscapes can be scanned at lower resolution because even the large pixels of a low resolution scan are not very noticeable Such images also tend to be very large when scanned at high resolution On the other hand tex...

Page 29: ...ation that is TWAIN compatible TWAIN is a cross platform interface that allows scanners to be controlled from within compatible applications You can scan images directly into many of your favorite graphics and image manipulation software such as Adobe Photoshop For detailed information on how to use the TWAIN driver with these applications refer to their user s manuals 02 fm Page 28 Tuesday Februa...

Page 30: ...ging Document Views 35 Renaming Documents and Folders in the Desktop 43 Storing Documents 47 Image Enhancing Tools 50 Drawing and Other Editing Tools 55 Changing Annotation Settings 59 Document Stacking and Unstacking 79 Sorting Documents 82 Document Summary Tool 84 Finding Documents 87 Importing and Exporting 93 Linking to Other Applications 99 E Mailing Documents 103 Changing Desktop Properties ...

Page 31: ...les 30 Images that have been placed in the SHARP Desktop can be edited and manipulated in a variety of ways to enhance your work and to make document management tasks easier You will also find tools for e mailing and exporting to and importing from different file formats 03 1 fm Page 30 Monday February 5 2001 4 32 PM ...

Page 32: ...h the scanner function you can scan hard copy documents into the SHARP Desktop See Chapter 2 Scanning for details Import documents from other applications The Import command can be used to import documents in various formats Windows Bitmap BMP JPEG JFIF PCX DCX and TIFF created in other applications See Importing and Exporting in this chapter for details Use the SHARP Desktop driver By using the P...

Page 33: ...32 Creating Documents and Folders in the Desktop Creating Documents In addition to importing documents you can also create new documents directly in the SHARP Desktop To do this simply click on the New document button in the Toolbar or select New Document from the File menu 03 1 fm Page 32 Monday February 5 2001 4 32 PM ...

Page 34: ...documents can be stored in each folder To set up the default properties resolution color greyscale and size of new documents select Properties from the Tools menu In the General tab of the Properties window click the Document Setup button In order to take effect the default properties must be set up before you create a new document If a color bitmap image is pasted into a black and white SHARP Des...

Page 35: ...n name the folder up to 31 characters Once you have entered the name in the Folder Name field click on OK The folder will appear in the File Cabinet Deleting Documents and Folders To delete a document or folder select it by clicking on it once and then select Delete from the File menu or right click the mouse and select Delete from the pop up menu In the dialog box that appears click on Yes You ca...

Page 36: ...g with Imaging Files 35 Changing Document Views SHARP Desktop gives you three ways to view documents to make it easier to handle and edit them List View Thumbnail View and Page View Below are examples of how SHARP Desktop looks in each document view mode 03 1 fm Page 35 Monday February 5 2001 4 32 PM ...

Page 37: ...nel Table of Contents Working with Imaging Files 36 List View List View displays the documents in the open folder in the form of a list showing the document name the date of creation the number of pages the author and comments 03 1 fm Page 36 Monday February 5 2001 4 32 PM ...

Page 38: ... the Sharp Control Panel Table of Contents Working with Imaging Files 37 Thumbnail View Thumbnail View displays the documents in the open folder as thumbnails miniaturized versions of the actual documents 03 1 fm Page 37 Monday February 5 2001 4 32 PM ...

Page 39: ...p Control Panel Table of Contents Working with Imaging Files 38 Page View In Page View the document that was selected in the open folder is shown in a larger size Other documents in the folder are hidden from view 03 1 fm Page 38 Monday February 5 2001 4 32 PM ...

Page 40: ...Files 39 There are three buttons in the Toolbar for changing the document view You can also change views through the View menu as shown below While in List View and Thumbnail View the best way to switch to Page View is simply to double click on the appropriate document 03 1 fm Page 39 Monday February 5 2001 4 32 PM ...

Page 41: ...ide and display the Standard toolbar the Status Bar or the Image Toolbox Sort The Sort command enables you to sort your documents in a variety of ways by name date number of pages and author as well as in ascending and descending order while you are in List View or Thumbnail View Previous Page While in Page View or Thumbnail View selecting this command will move you to the previous page of a stack...

Page 42: ...nds allow you to change magnification for viewing a document in Page View Fit to Window Fit to Window will adjust the view size of a document in Page View mode to the size of the SHARP Desktop window so that you can see the entire document Actual Size While in Page View mode Actual Size shows a document in a size close to the size it will be printed in Actual Image While in Page View mode the Actu...

Page 43: ...iles 42 Refresh In List or Thumbnail views rereads the contents of the current folder Show Annotations Select Show Annotations to hide and display annotations you have made on your documents with the Annotation Tools Annotations are present even if they are not visible 03 1 fm Page 42 Monday February 5 2001 4 32 PM ...

Page 44: ... Table of Contents Working with Imaging Files 43 Renaming Documents and Folders in the Desktop Any document created in or imported to the SHARP Desktop and any folder that you have created can be renamed using the Rename command 03 1 fm Page 43 Monday February 5 2001 4 32 PM ...

Page 45: ...mode all you need do is click on the document you wish to rename to select it and then click on the name area Then just enter the new name You can also use the Rename command Select the document in List View or Thumbnail View mode and then choose Rename from the File menu or right click on the document and select Rename from the pop up menu that appears 03 1 fm Page 44 Monday February 5 2001 4 32 ...

Page 46: ...Using the Sharp Control Panel Table of Contents Working with Imaging Files 45 Enter the new name in the Document Name field of the Rename Document dialog box and then click on OK to save the new name 03 1 fm Page 45 Monday February 5 2001 4 32 PM ...

Page 47: ...enu or right click on the folder and select Rename from the pop up menu that appears Enter the new name in the Folder Name field in the Rename Folder dialog box Click on OK to save the new name Two documents within the same folder cannot have the same name even if the use of upper and lower case letters is different The following characters cannot be used when naming or renaming folders Note 03 1 ...

Page 48: ...47 Storing Documents The Folder Area in the SHARP Desktop offers you an orderly storage area for your documents From the folders that appear others can be linked together in a hierarchical fashion See Creating Documents and Folders in the Desktop in this chapter for details 03 1 fm Page 47 Monday February 5 2001 4 32 PM ...

Page 49: ...king on it once in Thumbnail View or List View You can also select more than one document by holding down the Ctrl key and then clicking on the desired documents Then select either the Copy or Move command under the File menu You can also access these commands by right clicking the mouse over the document and selecting either Copy or Move from the pop up menu A dialog box like the following will a...

Page 50: ...orking with Imaging Files 49 Select the destination folder by clicking on it When you are done click on OK to implement the move or copy command The Cancel button cancels the operation and pressing the Help button brings up the Online Help function 03 1 fm Page 49 Monday February 5 2001 4 32 PM ...

Page 51: ...Sharp Control Panel Table of Contents Working with Imaging Files 50 Image Enhancing Tools A set of sophisticated image enhancing tools are included in the SHARP Desktop Use them to edit documents in the Desktop 03 2 fm Page 50 Monday February 5 2001 4 33 PM ...

Page 52: ...ing with Imaging Files 51 1 Select a document from the SHARP Desktop by clicking on it and then select Page View in the View menu You can also change to Page View by double clicking on the document or by clicking on the Page View button in the Toolbar 03 2 fm Page 51 Monday February 5 2001 4 33 PM ...

Page 53: ...harp Control Panel Table of Contents Working with Imaging Files 52 2 In the Tools menu select Image Enhancement A menu with the tools will appear You can use these tools to manipulate the document that is open 03 2 fm Page 52 Monday February 19 2001 11 32 AM ...

Page 54: ... as if it were on a sheet of transparent film and you flipped it over to view it from the other side Flip Vertically The effect on the image is the same as the Flip Horizontally command except that the image is flipped vertically Straighten The straightening tool is especially useful on images that have become slightly skewed or look a bit off after scanning Invert This feature changes dark areas ...

Page 55: ...r blur an image Gray Scale Remove all colors and convert the document to black and white with shades of gray Contrast Increase or decrease the contrast to brighten or darken an image Crop This feature is used to crop cut off the edges of an image After selecting this tool drag the cursor to select the rectangular area of the image that you want to remain When you release the mouse button the parts...

Page 56: ...ey are used on but are treated as objects which are placed on top of the original document As such they can be moved around freely by dragging them with the Pointer and their settings can be changed even after they have been placed on the document Although annotations can only be made and edited while in Page View mode they will also appear on documents in Thumbnail View as special symbols corresp...

Page 57: ... commands Copy Cut and Delete located in the Edit menu Select Image Area can be used with images only whereas the Pointer is only for annotations Freehand Draw tool This tool is used to draw directly on a document much in the style of a pencil tool in drawing programs Line and Arrow tool With this tool you can insert lines or arrow headed lines into a document of various thicknesses and directions...

Page 58: ...ne line of text use a Sticky Note instead Sticky Note tool This tool allows you to paste a memo sheet over a document containing a short text message You can select both the text color and the background color which will take effect when text insertion is complete Rubber Stamp tool This places text resembling a rubber stamp marking on a document There are six preset stamps APPROVED CONFIDENTIAL DR...

Page 59: ...nd white documents that have been created with the New Document command or that have been scanned will appear in color in SHARP Desktop when these documents are exported they will appear in black and white Color annotations will continue to appear in color if the exported document is a color document Note 03 2 fm Page 58 Monday February 19 2001 11 33 AM ...

Page 60: ...l can be accessed by right clicking the appropriate button in the Annotation Toolbox and then clicking on Properties in the pop up menu that appears These individual settings can also be accessed by selecting an annotation in a document while in Page View mode and then right clicking on the annotation or selecting Annotations and then Annotation Properties in the Tools menu Selecting Annotation Pr...

Page 61: ...ting Index Introduction Scanning Using the Sharp Control Panel Table of Contents Working with Imaging Files 60 Add Text Add Text is used to insert text into a document 03 2 fm Page 60 Monday February 5 2001 4 33 PM ...

Page 62: ...ize Select the point size by scrolling down the point size menu Effects Two text effects can be selected Strikeout and Underline To use either check the appropriate check box Sample The Sample box displays a sample of text using the font font style point size color and effects that you have selected Text Color Choose the color of your text characters in this area OK Click on OK to save your change...

Page 63: ...rking with Imaging Files 62 Cancel Click on Cancel to exit the dialog box without making any changes Apply Click on Apply to save your changes without exiting the dialog box Help Click on Help to bring up the Help window dedicated to this dialog box 03 2 fm Page 62 Monday February 5 2001 4 33 PM ...

Page 64: ...on Scanning Using the Sharp Control Panel Table of Contents Working with Imaging Files 63 Highlight With this tool you can highlight an area of text just as with an actual highlighter pen 03 2 fm Page 63 Monday February 5 2001 4 33 PM ...

Page 65: ...ave selected Color Click on the color you would like your highlighting to be OK Click on OK to save your changes and exit the dialog box Cancel Click on Cancel to exit the dialog box without making any changes Apply Click on Apply to save your changes without exiting the dialog box Help Click on Help to bring up the Help window dedicated to this dialog box 03 2 fm Page 64 Monday February 5 2001 4 ...

Page 66: ...dex Introduction Scanning Using the Sharp Control Panel Table of Contents Working with Imaging Files 65 Sticky Note This tool allows you to paste a memo sheet over a document 03 2 fm Page 65 Monday February 5 2001 4 33 PM ...

Page 67: ... available Size Select the point size by scrolling down the point size menu Effects Two text effects can be selected Strikeout and Underline To use either check the appropriate check box Sample The Sample box displays a sample of text using the font font style point size effects and color of text and background that you have selected Text Color Choose the color of your text characters in this area...

Page 68: ... Click on OK to save your changes and exit the dialog box Cancel Click on Cancel to exit the dialog box without making any changes Apply Click on Apply to save your changes without exiting the dialog box Help Click on Help to bring up the Help window dedicated to this dialog box 03 2 fm Page 67 Monday February 5 2001 4 33 PM ...

Page 69: ...Introduction Scanning Using the Sharp Control Panel Table of Contents Working with Imaging Files 68 Rubber Stamp This places text resembling a rubber stamp marking on a document 03 2 fm Page 68 Monday February 5 2001 4 33 PM ...

Page 70: ...ol You can create up to 30 new messages See Add Rubber Stamp Dialog Box on the next page Remove Click on this button to remove the rubber stamp message selected in the area to the left Select a message by clicking on it once Font Click on this button to open the Rubber Stamp Font dialog box See Rubber Stamp Font Dialog Box in this chapter OK Click on OK to save your changes and exit the dialog box...

Page 71: ...rp Control Panel Table of Contents Working with Imaging Files 70 Apply Click on Apply to save your changes without exiting the dialog box Help Click on Help to bring up the Help window dedicated to this dialog box 03 2 fm Page 70 Monday February 5 2001 4 33 PM ...

Page 72: ... dialog box you can create a new stamp for use with the Rubber Stamp tool New Rubber Stamp Type in the message you would like to use as a Rubber Stamp to a maximum of 32 characters OK Click on OK to save your changes and exit the dialog box Cancel Click on Cancel to exit the dialog box without making any changes 03 2 fm Page 71 Monday February 5 2001 4 33 PM ...

Page 73: ...ion Scanning Using the Sharp Control Panel Table of Contents Working with Imaging Files 72 Rubber Stamp Font Dialog Box Customize the font settings for the Rubber Stamp tool in this area 03 2 fm Page 72 Monday February 5 2001 4 33 PM ...

Page 74: ...ular Italic Bold Italic or Bold Size Select the point size by scrolling down the point size menu Sample The Sample box displays a sample of text using the font font style point size and effects that you have selected Effects Two text effects can be selected Strikeout and Underline To use either check the appropriate check box Color Choose the color of your text characters in this area 03 2 fm Page...

Page 75: ... Choose the script you would like to use in this area Unless your computer is configured in a special way Western will be your only choice in this area OK Click on OK to save your changes and exit the dialog box Cancel Click on Cancel to exit the dialog box without making any changes 03 2 fm Page 74 Monday February 5 2001 4 33 PM ...

Page 76: ...g Using the Sharp Control Panel Table of Contents Working with Imaging Files 75 Freehand Draw This tool is used to draw directly on a document much in the style of a pencil tool in drawing programs 03 2 fm Page 75 Monday February 5 2001 4 33 PM ...

Page 77: ... sample line using the settings you have made Color Click on the color you would like your lines to be OK Click on OK to save your changes and exit the dialog box Cancel Click on Cancel to exit the dialog box without making any changes Apply Click on Apply to save your changes without exiting the dialog box Help Click on Help to bring up the Help window dedicated to this dialog box 03 2 fm Page 76...

Page 78: ...duction Scanning Using the Sharp Control Panel Table of Contents Working with Imaging Files 77 Line and Arrow With this tool you can insert lines or arrow headed lines into a document 03 2 fm Page 77 Monday February 5 2001 4 33 PM ...

Page 79: ... The Sample box displays a sample line using the settings you have made Color Click on the color you would like your lines to be OK Click on OK to save your changes and exit the dialog box Cancel Click on Cancel to exit the dialog box without making any changes Apply Click on Apply to save your changes without exiting the dialog box Help Click on Help to bring up the Help window dedicated to this ...

Page 80: ...TOP TOP Printing Index Introduction Scanning Using the Sharp Control Panel Table of Contents Working with Imaging Files 79 Document Stacking and Unstacking 03 3 fm Page 79 Monday February 5 2001 4 33 PM ...

Page 81: ...with the pointer while holding down the Ctrl key on your keyboard and then press the Stack button in the Toolbar or choose Stack from the Tools menu Documents that you inadvertently select can be unselected by clicking on them once while still holding down the Ctrl key before creating the document stack To unstack all documents in a stack simply select the document stack by clicking on it once and...

Page 82: ...the stack and the total number of pages in the stack Press the button to skip to the first page of the stack the button to move back a page the button to move forward a page and to skip to the last page in the stack While in Page View mode use the Previous Page and Next Page commands in the View menu to move between pages Moving between pages cannot be done in List View mode Only one document name...

Page 83: ... a variety of ways by name date number of pages and author as well as in ascending and descending order To use this feature follow the procedure below 1 From the View menu select Sort and then the order by which you want to sort If you click on Ascending your documents will be listed in numerical and alphabetical order Descending sorts documents in reverse order 03 3 fm Page 82 Monday February 5 2...

Page 84: ...he setting made the last time you used the Sort function the default setting is By Name To change the basis of the sort go back to the View menu and under Sort select from By Name By Date By Pages or By Author The SHARP Desktop will then automatically sort your documents For more information on the Author selection refer to Document Summary Tool on the next page Note 03 3 fm Page 83 Monday Februar...

Page 85: ...n about documents and document stacks and it enables the use of the SHARP Desktop s Find function To use this tool select the document you would like to make a document summary for with a single mouse click in List View or Thumbnail View and then select Summary Information in the File menu You can also right click the mouse over the appropriate document and select Summary Information from the pop ...

Page 86: ...rtions are automatically entered Enter the author of the document as well as any keywords or comments you would like to remember the document by By pressing the OK button the summary information is saved After saving it can be brought up again at any time by selecting Summary Information in the File menu The Cancel button cancels the operation and pressing the Help button brings up the Online help...

Page 87: ...th Imaging Files 86 Only one summary can be saved for a document stack If you know that you are going to stack a group of documents only make the document summary after stacking Summary information for individual documents in the stack will not be saved Note 03 3 fm Page 86 Monday February 5 2001 4 33 PM ...

Page 88: ...king at the information contained in the document summaries and the Find Documents dialog box is similar in appearance to the Document Summary dialog box with fields for the document name the author the keyword and comments Note that the more detailed the information you enter the more accurate your search will be To initiate a search select Find from the Edit menu or click on the Find button in t...

Page 89: ...l subfolders within it if you make no changes in the Folder Area To select a different folder click on the Browse button and navigate through the folder directory until the folder appears in the Look In box To include any subfolders contained inside the folder you have selected check the Include Subfolders check box Find Click on Find to begin your search Cancel Click on Cancel to close the Find a...

Page 90: ... to represent any number of unknown characters and to represent a single unknown character For example imagine that you have two documents named SHARP and SHIP If you enter SH P in the Name field both documents will be found If you enter SH P only SHIP will be found Do not check the Wild Card check box when searching for documents with the characters and in the Author Keyword or Comment fields Log...

Page 91: ...he Sharp Control Panel Table of Contents Working with Imaging Files 90 Result Select List to have the results of your search displayed in List View mode and Thumbnail to have them displayed in Thumbnail View 03 3 fm Page 90 Monday February 5 2001 4 33 PM ...

Page 92: ...ble of Contents Working with Imaging Files 91 Find Results The results of your search are displayed in the Document s Found window If no items are found that match your search parameters a message box will appear to this effect Note 03 3 fm Page 91 Monday February 5 2001 4 33 PM ...

Page 93: ...to the Find a Document dialog box Go To To jump to a document you have found select it by clicking on it once and then click on Go To You can also do this simply by double clicking on the document Switch View Click on Switch View to switch between List View and Thumbnail View Help Click on Help to bring up the Help file dedicated to this window 03 3 fm Page 92 Monday February 5 2001 4 33 PM ...

Page 94: ...ng with Imaging Files 93 Importing and Exporting You can export documents created in the SHARP Desktop to other applications as well as import files into the SHARP Desktop The Import and Export commands are located in the File menu of the SHARP Desktop 03 3 fm Page 93 Monday February 5 2001 4 33 PM ...

Page 95: ...u would like to import Enter the name in the File name text box or navigate through your directories and select the desired file by clicking on it once it will appear in the File name area Then click on OK The file will appear as a document in the SHARP Desktop The file formats supported for importing to the SHARP Desktop are Windows Bitmap BMP JPEG JFIF PCX DCX and TIFF 03 3 fm Page 94 Monday Feb...

Page 96: ...n select Export from the File menu You can also right click the mouse over the document you wish to export and select Export from the pop up menu The Export dialog box will appear Select the destination for the SHARP Desktop document you would like to export Enter the name in the File name text box and navigate to the desired directory Then click on Save to execute the export command 03 3 fm Page ...

Page 97: ...G JFIF PCX DCX and TIFF Although annotations on black and white documents that have been created with the New Document command or that have been scanned will appear in color in SHARP Desktop when these documents are exported they will appear in black and white Color annotations will continue to appear in color if the exported document is a color document Note 03 3 fm Page 96 Monday February 19 200...

Page 98: ...n another file format Windows Bitmap This is the native format for Microsoft Windows and is supported by most Windows applications Multiple pages cannot be exported from this format JPEG JFIF JPEG Joint Photographic Experts Group is best used when scanning continuous tone images and is a lossy compression type format Multiple pages cannot be exported from this format PCX DCX PCX is a file format u...

Page 99: ... 98 TIFF TIFF stands for Tagged Image File Format This format is also supported by many Windows applications and is best suited for high contrast images The TIFF format used in the SHARP Desktop is a non compression type and is one from which multiple pages can be exported 03 3 fm Page 98 Monday February 5 2001 4 33 PM ...

Page 100: ...ng e mail software giving you a shortcut method for sending SHARP Desktop documents to these programs When a link has been established simply select a document in the SHARP Desktop and then click on the application icon that appears in the Application Link Area The application will automatically start with the document opened To link to another application follow the procedure below 03 3 fm Page 9...

Page 101: ...Control Panel Table of Contents Working with Imaging Files 100 1 From the Tools menu select Properties or right click the mouse in the Application Link Area and click on Properties Select the Application Linking tab 03 3 fm Page 100 Monday February 5 2001 4 33 PM ...

Page 102: ...ect the Application Linking tab in the Properties dialog box and then select the application you want to disable from the Enabled Links list Click the Disable button Editing a link To edit an application link right click on the application icon in the Application Link area and select Properties The Application Linking Wizard appears with the application pre selected Proceed through the wizard to m...

Page 103: ...your hard disk by default c Windows Temp With the exception of MAPI compliant applications however this temporary file is permanent and is not automatically erased To avoid wasting hard disk space you should throw away the temporary file every time you send a document to a linked application When the linked application opens the document will be assigned a randomly generated 8 character name This ...

Page 104: ...tion Program Interface compliant Electronic Messaging Client such as Microsoft Outlook Express or Microsoft Exchange is active on your computer system the program s icon will automatically appear in the Application Link Area You can also link to other e mail applications using the linking procedure described in this chapter 03 3 fm Page 103 Monday February 5 2001 4 33 PM ...

Page 105: ...t stack each document in the stack is sent as a separate attachment If you want documents to be converted to a different format right click the icon of the e mail application in the Application Link Area and select Properties from the pop up menu This starts the Application Linking Wizard Change the document format in the appropriate window of the wizard Note that some formats such as Bitmap may r...

Page 106: ...rol Panel Table of Contents Working with Imaging Files 105 Changing Desktop Properties The Properties dialog box is opened from the Tools menu and provides various settings for customizing the SHARP Desktop environment 03 3 fm Page 105 Monday February 5 2001 4 33 PM ...

Page 107: ...ontrol Panel Table of Contents Working with Imaging Files 106 General The General tab allows you to set the font style for folders and document lists and the background color of the View Area while in Thumbnail View 03 3 fm Page 106 Monday February 5 2001 4 33 PM ...

Page 108: ...r straightening is executed File and New Document Support Click on this button to change the default settings for new documents documents that you create with the New command in the File menu Font Click on this button to open the Font dialog box where you can make font settings for your folders and document lists Background color Select the background color of the Desktop View Area OK Click on thi...

Page 109: ...king any changes to the settings Apply Click on this button to save your settings without exiting the dialog box Help Click on this button to bring up the Help file dedicated to this dialog box Application Linking This tab allows you to link to faxing e mail and other programs See Linking to Other Applications in this chapter for details 03 3 fm Page 108 Monday February 5 2001 4 33 PM ...

Page 110: ...on Scanning Using the Sharp Control Panel Table of Contents Working with Imaging Files 109 4 Printing Printing from the SHARP Desktop 110 Printing to the Desktop from Other Applications 113 04 fm Page 109 Monday February 5 2001 4 34 PM ...

Page 111: ...complished in two ways The first is to click on the document you wish to print to select it and then select Print from the File menu of the SHARP Desktop Note that this is the only way to print while in Page View The second way is to right click on a document in List View or Thumbnail View and then select Print from the pop up menu Both methods are shown below 04 fm Page 110 Monday February 5 2001...

Page 112: ...og box will appear that lists the print options Use this dialog box to set the print range the pages of the document you want to print and the number of copies When needed you can also select the Print to file checkbox to print the document to a file rather than directly to the printer 04 fm Page 111 Monday February 5 2001 4 34 PM ...

Page 113: ...l Panel Table of Contents Working with Imaging Files 112 To adjust the printer settings click the Properties button After you have adjusted print settings begin printing by clicking on the OK button in the Print dialog box 04 fm Page 112 Monday February 5 2001 4 34 PM ...

Page 114: ...following procedure This is a convenient way to keep various related documents in one location When importing documents from graphics applications to the SHARP Desktop it is better to use the Import command than the Print to Desktop driver See Importing a Document to the Desktop and Importing and Exporting in Chapter 3 1 Open the Print dialog box of your application This is usually done through th...

Page 115: ...er Name field select Print to Desktop driver Example Print dialog box of Windows WordPad 3 Click the OK button to begin printing The document will appear in the folder of the SHARP Desktop that is currently open active Make sure you have opened the desired folder before starting the print job 04 fm Page 114 Monday February 5 2001 4 34 PM ...

Page 116: ...dy open and the document you have printed there will be available for manipulation with the Desktop tools It will appear in the folder which was most recently opened This feature is very useful for converting files originating from different applications into one common format to be acted upon by a common set of commands and to be stored and filed together 04 fm Page 115 Monday February 5 2001 4 3...

Page 117: ...erties The printer properties for the Print To Desktop driver can be accessed by clicking on the Properties button in the Print dialog box after Print To Desktop has been selected as the printer See Printing to the Desktop from Other Applications in this chapter The following dialog box will appear 04 fm Page 116 Monday February 5 2001 4 34 PM ...

Page 118: ...n list Dithering This setting is only enabled when Monochrome is selected The picture in the Example area shows the effect of the currently selected Dithering setting Monochrome Grayscale True Color Select Monchrome for a simple black and white document Grayscale for a black and white document with shades of gray or True Color for a color document OK Click on this button to save your settings and ...

Page 119: ...he Control Panel 120 Setup for Auto Dial E mail 121 Programming Rapid Key and Speed Dial Numbers 123 Using a Rapid Key or Speed Dial Number for E mail 128 Setting Up the E mail Key 134 Making a Backup of the Control Panel Settings 136 Monitoring Print Jobs in the Status tab 137 Changing and Maintaining Print Cartridges 138 05 fm Page 118 Friday March 9 2001 3 44 PM ...

Page 120: ...grammed you can send a document to a fax or e mail destination with out having to dial the full fax number or enter the full e mail address Note For information on using Rapid Key and Speed Dial numbers see Chapter 3 of the Operation Manual Set up the E MAIL key on the Color MFP unit Use the Control Panel to set up the E MAIL key on the Color MFP unit The E MAIL key lets you scan a document from t...

Page 121: ...p Click on the MFP Control Panel button in the Toolbar at the top of the SHARP Desktop window or From the Tools menu select MFP Control Panel From the Windows Start button From the Start button on the taskbar select Programs and then point to SHARP AJ5030 and select SHARP AJ5030 Control Panel To open the Control Panel the Color MFP unit must be plugged into a power outlet and connected to your com...

Page 122: ...TOP TOP Printing Index Introduction Scanning Using the Sharp Control Panel Table of Contents Working with Imaging Files 05 fm Page 121 Tuesday March 27 2001 9 42 AM ...

Page 123: ...TOP TOP Printing Index Introduction Scanning Using the Sharp Control Panel Table of Contents Working with Imaging Files 05 fm Page 122 Tuesday March 27 2001 9 42 AM ...

Page 124: ...Control Panel Table of Contents Working with Imaging Files 123 Programming Rapid Key and Speed Dial Numbers To program a Rapid Key or Speed Dial number for e mail or fax select the Dial Entry tab in the Control Panel 05 fm Page 123 Monday February 5 2001 4 34 PM ...

Page 125: ...d select Normal Dial for a fax number E mail for an E mail destination or Chain Dial for an area or access code Note Programming an area code or access code as a Chain Dial number allows you to automatically dial that area access code by pressing a Rapid Key or entering a Speed Dial number You can then dial the rest of the fax or voice number by any of the dialing methods explained in Chapter 3 of...

Page 126: ...TOP TOP Printing Index Introduction Scanning Using the Sharp Control Panel Table of Contents Working with Imaging Files 05 fm Page 125 Wednesday February 21 2001 1 52 PM ...

Page 127: ...Show scan settings button 6 When you have finished programming the Rapid Key or Speed Dial number click the OK button or the Apply button to save your settings and send them to the Color MFP unit Clicking the OK button will close the Control Panel Clicking the Apply button will leave the Control Panel open Important If the Color MFP unit is busy with another operation an error message may appear w...

Page 128: ... the Rapid Key or Speed Dial number from the list of your Rapid Key Speed Dial numbers Make the changes in the appropriate fields and then click the OK button or the Apply button To print out a list of your fax tel and or E mail numbers select the Miscellaneous tab and then check the Fax Tel box or E mail box or both boxes in the Auto Key Setting Report field Click the Print button to begin printi...

Page 129: ...n e mail address 1 A subject message and scan settings are stored in the Rapid Key or Speed Dial number If you need to enter a subject and message for the e mail or change a previously entered subject and message or if you wish to adjust any of the scan settings including the image type of the document to be sent as a file attachment open the Control Panel select the Dial Entry tab and then select...

Page 130: ...ing with Imaging Files 129 If you are sending a multi page document and select BMP or JPEG for the image type a separate file attachment will be created for each page If you select TIFF PCX or DCX a single multi page file attachment will be created Note 05 fm Page 129 Wednesday March 7 2001 6 12 PM ...

Page 131: ...er or on the document glass Auto Document Feeder Adjust the document guides to the width of the document Insert the document face up into the feeder Document glass Place the original face down on the glass with the top edge against the document guide Make sure the center of the original is aligned with the center mark on the document guide 05 fm Page 130 Wednesday March 7 2001 6 12 PM ...

Page 132: ...he auto document feeder transmission begins If the document is loaded on the document glass go to Step 4 Speed Dialing If the e mail address is programmed in a Speed Dial number press the SPEED DIAL key and then enter the number If the document is loaded in the auto document feeder press the START key to begin transmission If the document is loaded on the document glass go to Step 4 A Example 0 1 ...

Page 133: ...TOP TOP Printing Index Introduction Scanning Using the Sharp Control Panel Table of Contents Working with Imaging Files START BOOK FAX 05 fm Page 132 Friday March 9 2001 4 13 PM ...

Page 134: ... transmit the e mail and it may be refused by the recipient s e mail server In particular a high resolution setting and True Color scan mode produce large files BMP and TIFF image types also tend to produce large files If you encounter difficulty try scanning the document with a lower resolution setting a different scan mode and or a different image type setting Note 05 fm Page 133 Tuesday March 1...

Page 135: ...pressing the E MAIL key on the unit s operation panel The document will be scanned and your specified e mail program will automatically start on your computer The document will appear as an attachment in a new e mail message and you can then select the recipient and add a subject and a message To use the E MAIL key you must first select the e mail program you want to use in the E Mail Key tab of t...

Page 136: ...ly button If you click the OK button the Control Panel will close If you click the Apply button the Control Panel will remain open If the image file of the scanned document is too large your e mail program may not open excessive time may be required to transmit the e mail and or the e mail may be refused by the recipient s e mail server In particular a high resolution setting and True Color scan m...

Page 137: ...settings select the Miscellaneous tab and click the Save to PC button in the Database Settings field Enter a name for the file in the Save As dialog box that appears and click the Save button To restore the settings saved in a file click the Restore to MFP button and select the file in the Open dialog box that appears When you click the Open button in the Open dialog box the settings will be sent ...

Page 138: ...orking with Imaging Files 137 Monitoring Print Jobs in the Status Tab You can monitor print jobs sent to the Color MFP unit in the Status tab of the Control Panel To pause printing click the Pause button To cancel a print job click the Delete Job button 05 fm Page 137 Friday March 9 2001 3 12 PM ...

Page 139: ...tridges 1 Open the printer cover If you are changing or replacing a cartridge remove the old cartridge If you are going to use the old cartridge again place it in an air tight container 2 If you are installing a new cartridge remove only the sticker and the transparent tape from the bottom of the new cartridge Note 05 fm Page 138 Friday March 9 2001 3 12 PM ...

Page 140: ...the Sharp Control Panel Table of Contents Working with Imaging Files 139 WARNING DO NOT touch the gold contact area of the cartridge 3 Insert the cartridge into the print cartridge carrier as shown COLOR BLACK 05 fm Page 139 Friday March 9 2001 3 12 PM ...

Page 141: ...ing Using the Sharp Control Panel Table of Contents Working with Imaging Files 140 4 Push back firmly on the cartridge until it snaps securely into place 5 Close the print compartment cover SNAP SNAP 05 fm Page 140 Friday March 9 2001 3 12 PM ...

Page 142: ...TOP TOP Printing Index Introduction Scanning Using the Sharp Control Panel Table of Contents Working with Imaging Files 05 fm Page 141 Monday March 26 2001 1 11 PM ...

Page 143: ...ght line 0 0 30 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 0 30 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 0 30 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 8 1 9 2 10 3 11 4 12 5 13 6 14 7 15 7 8 9 10 11 ALIGNMENT TEST SHEET STUDY THIS ALIGNMENT TEST SHEET AND DECIDE WHICH SAMPLE NUMBER IN EACH ...

Page 144: ...trol Panel Table of Contents Working with Imaging Files 143 8 Enter the number of the straigtest line in Pattern A and then enter the numbers of the straightest lines in Patterns B C and D 9 When you have finished click OK 05 fm Page 143 Friday March 9 2001 3 12 PM ...

Page 145: ...TOP TOP Printing Index Introduction Scanning Using the Sharp Control Panel Table of Contents Working with Imaging Files 05 fm Page 144 Tuesday March 27 2001 9 45 AM ...

Page 146: ...intenance tab 141 Miscellaneous tab 121 Opening 120 Status tab 137 Crop tool 57 D Desktop properties 105 Document Format 97 Document Summary tool 84 Documents Copying 48 Creating 32 Deleting 34 Moving 48 Renaming 44 Stacking 79 E E mail addresses storing in auto dial numbers 123 E mail Key setting up 134 E mailing documents 103 134 Exporting documents 95 F Find tool 10 Finding documents 87 Fit to ...

Page 147: ... Outgoing mail server entering 121 P Page View 38 Page View tool 11 Paper sizes for scanning 26 Parallel port mode 15 Pointer tool 56 Print jobs monitoring 137 Print quality improving 144 Print to Desktop properties 116 Printer settings adjusting 112 Printing from SHARP Desktop 110 Printing to SHARP Desktop 113 R Rapid Keys programming 123 Resolution for scanning 24 Rubber Stamp tool 57 S Scan mod...

Page 148: ... programming 123 Stack tool 11 Stacking Documents 79 Status Bar 13 Sticky Note tool 57 T Thumbnail View 37 Thumbnail View tool 11 Toolbar 10 TWAIN standard 16 U Unstack tool 11 Unstack top page tool 11 V View Area 13 View Menu commands 40 Viewing documents 35 Z Zoom In tool 12 Zoom Out tool 12 Aj5030IX fm Page 147 Friday March 9 2001 3 35 PM ...

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