Philips DPM 9450 User Manual Download

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DPM 9450 - User Manual

Chapter 4: Basic Operations

This chapter provides an introduction to the basic functions of DPM 9450:

•

Recording a dictation

•

Recording mode (Insert/Overwrite)

•

Playing back a dictation

•

Fast Forward and Fast Rewind

•

Deleting parts of a sound file and deleting entire sound files

•

Finishing a dictation (EOL and Priority)

•

Additional settings

Recording - DPM 9450/00

DPM 9450/00 enables you to create high-quality digital recordings. To make a recording with DPM 9450/00, do
the following:

1. Make sure that the 4-Position Switch is in the Stop position ( ) and that you have the memory card inserted.

2. Press the REC (Record) button; DPM 9450/00 goes into Record Standby mode.

While DPM 9450/00 is in Record Standby mode, the Record LED blinks red.

Note:

Depending on the setting for the recording mode, the LED can be either red or green. In Overwrite

mode the LED is red; Overwrite is the default setting for the recording mode. In Insert mode, the LED is green.

3. To start recording, move the 4-Position Switch to the Play position ( ) and start dictating. Speak clearly and

keep a distance of approximately four inches (ten centimeters) between your mouth and the DPM.

While DPM 9450/00 is in Recording mode, the Record LED shines permanently red (if Overwrite mode).

Note:

In Recording mode, the following buttons are not available: EOL/P, INS/OVR, DEL, REC

4. Move the 4-Position Switch to the Stop position ( ) to return to Record Standby mode.

Note:

Pressing the REC button enables to switch between Record Standby mode and Stop mode.

5. While DPM 9450/00 is in Record Standby mode, you can do one of the following:

•

To continue recording, move the 4-Position Switch to the Play position ( ) again.

•

To leave Record Standby and enter Stop mode, either move the 4-Position Switch to the Fast Rewind
position ( ) or press the REC button.

6. When you are finished and do not want to make any further changes to the dictation, press the

EOL/P button (

; End-of-Letter and Priority) to mark the current dictation as finished (EOL symbol: ).

Finishing a dictation via the EOL/P button is also possible in Record Standby mode.

The file is closed and a new, empty file is automatically generated. The file number is increased by one.

Summary of Contents for DPM 9450

Page 1: ...DPM 9450 User Manual ...

Page 2: ... the European Union The cardboard used for packaging can be recycled This electronic facility contains recyclable material Technical changes and errors excepted Please note that not all accessories mentioned in this manual are necessarily part of the package contents Descriptions of accessories such as memory cards additional microphones or the Foot Control are for information only and do not requ...

Page 3: ...ing time 12 Reformatting the memory card 13 Power Save mode 13 Chapter 4 Basic Operations 14 Recording DPM 9450 00 14 Recording DPM 9450 52 15 Finishing a dictation EOL and Priority 15 Recording mode Insert Overwrite 16 Playback 16 Adjusting the volume 16 Fast Forward and Fast Rewind 17 DPM 9450 00 17 DPM 9450 52 17 Deleting 17 Deleting a section 17 Deleting a file 18 Recording format Standard Pla...

Page 4: ...nds 28 Training 28 Alphanumeric commands 28 Keyword commands 30 Returning to training retraining 31 Deleting all training results 32 Recognition 32 Alphanumeric recognition 32 Editing alphanumeric recognition results 33 Keyword recognition 34 Appendix Troubleshooting the DPM 35 Index 37 ...

Page 5: ...xec Dictate Supports barcode scanning into Keywords Recording of spoken instructions User defined information Keywords and labels can be stored with the sound file 4 Position Switch for single handed operation and ease of use USB connection for simple data transfer between the device and the PC Ergonomic design High resolution LCD display with backlight Utmost flexibility through the low level API...

Page 6: ...verwrite mode the LED is red Overwrite is the default setting for the recording mode In Insert mode the LED is green 2 LCD display 3 Built in loudspeaker 4 Built in microphone 5 Jog Dial Volume control Skip Forward and Skip Back access to the DPM menu and moving between menu entries and confirmation of selections 6 4 Position Switch with Lock Hold switch functionality Depending on your DPM model t...

Page 7: ... DPM model DPM 9450 00 Record REC DPM 9450 52 Fast Forward FFWD 16 DL VC This is a multi function button which supports the following operations When the DPM is connected to the PC this button activates the download function DL When it is not connected the DPM will expect voice input when you press this button VC When you press the button for about 0 3 seconds in Playback or Recording mode an inde...

Page 8: ...tteries delivered with the product You can also use rechargable Philips NiMH batteries LFH 9144 For recharging the batteries only use the power supply LFH 9145 it can also be used for running the DPM from the mains power supply The power indicator on the display may appear as follows The batteries are full 100 4 5 of the battery power is available 80 3 5 of the battery power available 60 2 5 of th...

Page 9: ...he power supply for the device comes from the USB port This has the following advantages You can operate the device as usual without having to worry about batteries You can use the DPM not only as a mass storage device but also as an audio device similar to a SpeechMike This means you can for example copy data from and to the device download files and so on and at the same time you can use the DPM...

Page 10: ...ve for more than four minutes activate the device by pressing any button or by moving the 4 Position Switch If the DPM has been left inactive for more than two hours it is automatically turned off In this case it can only be turned on via the Lock Hold switch OFF ON functionality or by moving the 4 Position Switch Memory card The DPM 9450 operates with a memory card of the type MMC or SD It suppor...

Page 11: ...en inserted or the DPM is turned on a start screen is displayed This screen is identical to the screen which is displayed when the DPM is in Stop mode The following screen is a fictional screen with the maximum number of symbols which could appear 1 2 3 4 8 11 12 6 7 5 10 9 13 14 1 The battery power 2 The recording format This can be either SP or LPm 3 The SD memory card is write protected 4 Inser...

Page 12: ...atus indication bar The Advanced display option uses smaller symbols It enables to view more information on the current dictation and shows the status indication bar This bar provides visual feedback when a dication for example is recorded or played back DPM menu The DPM 9450 comes with a menu which provides the following options User defined labels Assigning Keywords Setting the date and time Set...

Page 13: ...ayed when you access the menu entry You can either accept the existing labels or enter new labels For more information refer to the Entering user defined labels section in this manual For more information on SpeechExec Dictate refer to the Online Help delivered with the program Assigning Keywords This menu entry is only available if Keywords have been enabled for the DPM with SpeechExec Dictate DP...

Page 14: ...2 Set the month and the day 3 Set the time When you have set and confirmed the MM minutes setting you will automatically return to the DPM main menu See also the Additional information section below Setting the date and time DPM 9450 52 This is the default date and time format for DPM 9450 52 YYYY MM DD year month day and HH MM hours minutes The menu entry for the date and time displays the curren...

Page 15: ...ection in this manual DPM device beep You can define whether you want the DPM to beep when specific operations take place Otherwise the DPM is muted except for warnings for example when the batteries are almost empty or the memory card is almost full This is the menu entry for the device beep a check mark next to the symbol indicates that the beep function is enabled The symbol always shows the cu...

Page 16: ...urn to the DPM main menu Changing the contrast You can change the contrast setting for the DPM display This is the menu entry for the contrast setting Confirm the menu entry selection by pressing the Jog Dial The DPM provides seven contrast levels from low contrast to high contrast The default setting is level 5 Confirm your preferred contrast setting by pressing the Jog Dial this also returns you...

Page 17: ... make sure the card is not write protected A write protected SD card is indicated with this symbol on the DPM display Power Save mode If the DPM is left inactive for more than four minutes it goes automatically into Power Save mode and the display is turned off You can reactivate the DPM by pressing any button or moving the 4 Position Switch This does not initiate the function of the corresponding...

Page 18: ...he 4 Position Switch to the Play position and start dictating Speak clearly and keep a distance of approximately four inches ten centimeters between your mouth and the DPM While DPM 9450 00 is in Recording mode the Record LED shines permanently red if Overwrite mode Note In Recording mode the following buttons are not available EOL P INS OVR DEL REC 4 Move the 4 Position Switch to the Stop positio...

Page 19: ...EOL P button to mark the current dictation as finished EOL symbol The file is closed and a new empty file is automatically generated The file number is increased by one Finishing a dictation EOL and Priority The EOL P button on the DPM has two functions marking a dictation as finished EOL function End of Letter and assigning priority to a dictation The EOL P button is only operational if the 4 Pos...

Page 20: ...sertion point forward If the mode setting is Overwrite the LED is red If the device is set to Insert mode the LED is green and an additional symbol is shown on the DPM display This is the DPM display in Stop mode and with Overwrite mode enabled This is the DPM display in Stop mode and with Insert mode enabled Playback To play back a selected sound file through the earphones or the built in loudspe...

Page 21: ...g This is the DPM display in Fast Forward mode This is the DPM display in Fast Rewind mode The winding speed starts at 5 times the playback speed After two seconds it is accelerated to 10 times the playback speed after eight seconds to 20 times and after thirty seconds to 100 times the playback speed Deleting The DEL Delete button on the DPM can be used for two purposes deleting a section from a s...

Page 22: ...mobile The recording format determines the recording speed and audio quality of the recorded sound files Standard Play recording format Long Play mobile recording format The default setting is SP For more information on changing this setting refer to the corresponding DPM menu section in this manual Note Only one format can be selected for each file the format for a file can be changed as long as ...

Page 23: ...ion DPM 9450 52 goes into Record Standby mode 3 Start dictating and recording will start automatically The symbol for voice activated recording is shown on the DPM display see above When you stop dictating the DPM goes back into Record Standby after three seconds Skip Forward and Skip Back The Jog Dial on the DPM supports a skip function for moving between files Before you move the Jog Dial up or ...

Page 24: ... Additional infomation When you fast forward or fast rewind the file the DPM will interrupt the current action at the insertion point of an index mark for about 1 second and the DPM will beep The action is then continued automatically In Playback mode only the index mark string is shown on the display when the playback cursor moves over an index mark The DPM will not beep and playback will not be ...

Page 25: ...he complete label string confirm by pressing the Jog Dial for about two seconds Additional information If there is more than one user defined label enabled you will automatically go to the next label upon confirming the first label To delete a character from a label string press the DEL Delete button briefly To discard any changes you have made and to exit the DPM menu press the DEL button for abo...

Page 26: ...This information is transferred to the DPM where the author makes the required Keyword assignments 1 Press the Jog Dial for about two seconds to access the DPM menu and display the Keyword s usage definition Author Note If a Keyword assignment has already been made the current assignment is displayed as the menu entry for example AUTHOR Jones 2 Confirm the Keyword selection by pressing the Jog Dia...

Page 27: ...g setting has been enabled in SpeechExec Dictate For more information on this setting refer to the Online Help delivered with the program Note If the Barcode into Keywords setting is mandatory make sure you have the Barcode Module attached to your DPM When you create a new dictation file you must scan in the barcode information before you can start to record your dictation Example Barcode scanning...

Page 28: ... the DPM when you enter the DPM menu The usage definitions of any other Keywords are ignored Example Linked Keywords The usage definition of Keyword 1 is patient the content definitions of the Keyword 1 column are patient names Keyword 2 is the department Keyword 3 the patient ID Keyword 4 a comment Keyword 5 the patient s gender In this example a Keyword set thus combines all of this patient data...

Page 29: ...nd to insert your spoken instruction 3 Keep the button pressed as long as you record your spoken instruction When you are finished release the button and continue with your normal dictation A spoken instruction appears as a thick horizontal bar on the status bar of the DPM display The pictures below show the DPM display while a spoken instruction is being recorded and after you have returned to no...

Page 30: ...errupted You can insert up to 32 spoken instructions into one file You cannot insert spoken instructions into dictations which have been finished with EOL You cannot insert an index mark into a spoken instruction Deleting spoken instructions Deleting a spoken instruction is similar to deleting a section from the sound file Do the following 1 Go to the beginning of the spoken instruction and press ...

Page 31: ...ED blinks orange 3 When the download is finished one of the following symbols will appear The download finished successfully The download did not succeed Note Whether the downloaded files on the DPM are deleted after transferring depends on the corresponding settings in SpeechExec Dictate Additional information During transfer and as long as the DPM is connected to the PC all buttons and switches ...

Page 32: ... case of alphanumeric commands this means that you teach the DPM how you say the numbers letters and special characters you will be using for spelling the Keyword input In the case of Keyword commands you teach the DPM the phrase you will be using for providing the Keyword input Alphanumeric commands For DPM 9450 to correctly understand and interpret Keyword input which is supplied via alphanumeri...

Page 33: ...uccessful you automatically proceed to the next character Note Training starts with the numbers 0 9 followed by the letters A Z Special characters come last Additional information You can skip the training of a character by moving the Jog Dial up For example if you do not want to train the number 0 move the Jog Dial up to display the number 1 You can also skip more than one character For example t...

Page 34: ...e using The following example is based on this Keyword definition The Keyword usage is work type the contents are letter memo fax email The Keyword input which can be supplied via voice commands comes from the definition of the content strings You need to train phrases for those content strings you want the DPM to recognize when you say them Proceed as follows 1 Press the Jog Dial for about two se...

Page 35: ...se for example train the Keyword James with the phrase Jim DPM 9450 supports Keyword commands for up to two Keywords When you have created and trained phrases for all content definitions of the first Keyword you automatically proceed to train phrases for the content definitions of the second Keyword You exit the DPM menu automatically when you have trained the last definition If you redefine a Key...

Page 36: ...s screen appears Recognition Recognition is the state where the DPM expects Keyword input via voice commands interprets the commands and subsequently delivers the recognition result on the display Depending on the type of voice command you are using the result can either be a character that you have spelled alphanumeric recognition or a phrase Keyword recognition Alphanumeric recognition In alphan...

Page 37: ...pted for the Keyword input when you create a new dictation When you confirm the input for the first mandatory Keyword by pressing the Jog Dial you are prompted automatically to provide the next input You cannot start dictation until you have provided the input for all enabled Keywords To discard the Keyword input and return to your dictation press the DEL Delete button for about 0 5 seconds In dic...

Page 38: ...ke sure your dictation is in Stop mode on DPM 9450 00 this can also be Record Standby mode This first step is valid in the case of one Keyword enabled for voice commands only 2 Press the DL VC button to enter recognition mode Keep the button pressed while you use voice commands The DPM displays the Keyword usage in this example work type and you can say the command phrase For example say letter 3 ...

Page 39: ...otected Remove write protection from the SD card Wrong file The wrong file is being played back Open the correct file Connection to the PC is not possible USB driver has not been installed properly Solution Check whether the USB drivers have been installed correctly If you did not complete the installation of the USB driver or canceled the Unknown device detected process the first time you connect...

Page 40: ...Control Panel Make sure your PC s sound system is the Preferred device selection Activate the Use only preferred devices option Recharging batteries is not possible The DPM is turned on and connected to the PC with download mode activated Turn the DPM off to start recharging Important The DPM can only recharge the rechargable Philips NiMH batteries LFH 9144 ...

Page 41: ...button 17 Delete operations 17 Dictation DPM 9450 00 14 DPM 9450 52 15 Display 4 DL VC 25 DL VC button 25 DPM Activate 6 Batteries 4 Formatting the memory card 7 Graphic 2 Keywords 22 Memory card 6 Overview 2 Troubleshooting 35 DPM 9450 00 10 14 VA 19 DPM 9450 52 10 15 VA 19 DPM display 8 12 DPM menu 8 9 10 11 12 13 E End of Letter button 15 Entering user defined labels 21 EOL 15 EOL button 15 EOL...

Page 42: ...ntents 1 Phrases 34 Playback 16 Power Save mode 13 Priority 15 Priority button 15 Program SpeechExec Dictate 26 R REC 14 15 REC button 14 Recharge Batteries 4 Recognition 32 Alphanumeric 32 Keyword 34 Record 15 Instructions 25 Record LED 14 15 Record Standby 14 Recording DPM 9450 00 14 DPM 9450 52 15 Recording format Long Play mobile 11 18 Standard Play 11 18 Recording mode Insert 16 Overwrite 16 ...

Page 43: ...s 28 Keyword commands 30 Transfer Data 26 Troubleshooting 35 U User defined label 21 DPM menu 9 V VA 12 19 DPM 9450 00 19 DPM 9450 52 19 Voice commands 28 Recognition 32 Training 28 Voice activated recording 12 19 Volume 16 W Warning 35 Winding 17 DPM 9450 00 17 DPM 9450 52 17 Workflow management 26 ...

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