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Panasonic Panafax DX-800, Network Fax Manual

The Panasonic Panafax DX-800 is a state-of-the-art network fax machine designed for seamless communication. Need the manual? Look no further! Enjoy the convenience of downloading the free manual from manualshive.com, unlocking the full potential of this impressive device. Experience unrivaled efficiency and performance with just a click.

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Confidential Mailbox

202

After you have been informed that someone has transmitted a confidential document to a remote station's
mailbox, you can poll the confidential document from the remote station by following the procedure below.

NOTE

1. The confidential file will be erased automatically at the center station after being polled.

Polling a Confidential Document from a Remote Station's Mailbox

1

 

 

 

CONF. COMM.

(1-5)

ENTER NO. OR

∨ ∧

2

 

CONFIDENTIAL POLL

CONF. CODE=

❚❚❚❚

3

Enter a 4-digit Confidential Code.

Ex:

CONFIDENTIAL POLL

CONF. CODE=2233

4

ENTER STATION

THEN PRESS START

5

Dial by any one of the following methods:

• One-Touch Dialing
• Abbreviated Dialing
• Manual Number Dialing
• Directory Search Dialing

Ex:

<01>(Station name)

5551234

6

2

2

2

2

2

3

3

Summary of Contents for Panafax DX-800

Page 1: ...e read these instructions completely and keep these operating instructions for future reference For Internet Fax Getting to Know Your Machine Installing Your Machine Programming Your Machine Basic Operations Advanced Features Network Features Printout Journals and Lists Problem Solving Appendix ...

Page 2: ...rator for the required information and connection to the LAN User Information Company Name Address Dept City State Zip Code Tel No Fax No Internet Parameters See page 49 IP Address Subnet Mask Default Gateway IP Address Primary DNS IP Address Secondary DNS IP Address Email Address SMTP Server IP Name or SMTP Server IP Address POP Server Name or POP Server IP Address POP User Name POP Possword for ...

Page 3: ... to Adjust the Paper Cassette for the Paper Length 38 Adjusting the Paper Cassette for the Paper Width 39 How to Adjust the Paper Cassette for the Paper Width 39 Connecting the LAN Cable Telephone Line Cable and Power Cord 40 Setting the Dialing Method Tone or Pulse 42 Adjusting the Volume 43 User Parameters 44 General Description 44 Setting the Date and Time 44 Setting Your LOGO 45 Setting Your C...

Page 4: ... Can Send 86 Documents You Cannot Send 86 How to Load Documents 87 Basic Transmission Settings 88 General Description 88 Contrast 88 Resolution 88 Verification Stamp 89 Communication Journal Comm Journal 90 Sending Documents via LAN 91 General Description 91 Manual Email Addressing 92 One Touch Email Addressing 93 Abbreviated Email Addressing 94 Directory Search Dialing 95 Multi Station Transmissi...

Page 5: ...ferred Polling 138 Polling 139 General Description 139 Setting the Polling Password 139 Preparing to be Polled 140 Polling Documents from Another Station 141 Program Keys 142 General Description 142 Setting for Group Dialing 142 Setting for Deferred Transmission 143 Setting for Deferred Polling 144 Setting for Normal Polling 145 Setting for One Touch Key 146 Setting the POP Access Key 147 Using th...

Page 6: ...s Only 169 Receive To Memory 170 General Description 170 Setting the RCV To Memory Password 170 Setting RCV To Memory 170 Printing Out Documents 171 Distinctive Ring Detector DRD 172 General Description 172 Fax Cover Sheet 173 General Description 173 Using the Fax Cover Sheet 173 PIN Code Access 175 General Description 175 Selecting the Access Method Prefix or Suffix 175 Dialing with a PIN Code 17...

Page 7: ... a Remote Station s Mailbox 202 Receiving a Confidential Document to Your Machine s Mailbox 203 Storing a Confidential Document in Your Machine s Mailbox 204 Printing Out a Confidential Document from Your Machine s Mailbox 205 Deleting a Confidential Document Stored in Your Machine s Mailbox 206 Sub addressing 207 General Description 207 Setting the Sub address into a One Touch ABBR Dialing Number...

Page 8: ...g Area 233 Cleaning the Printer Roller 234 Adjusting the Automatic Document Feeder ADF 235 Verification Stamp 236 Checking the Telephone Line 237 Specifications 238 Recording Paper Specifications 241 Options and Supplies 242 Installing the Flash Memory Card 243 FCC Notice for User in USA 244 Notice to User in Canada 246 Glossary 248 ITU T Image No 1 253 Index 254 Problem Solving Appendix ...

Page 9: ...NJURY CAUTION USE OF CONTROLS OR ADJUSTMENTS OR PERFORMANCE OF PROCEDURES OTHER THAN THOSE SPECIFIED HEREIN MAY RESULT IN HAZARDOUS RADIATION EXPOSURE THE POWER CORD ON THIS EQUIPMENT MUST BE USED TO DISCONNECT THE MAIN POWER PLEASE ENSURE THAT THE SOCKET OUTLET IS NEAR THE EQUIPMENT AND IS EASILY ACCESSIBLE MAKE SURE THAT THE MACHINE IS INSTALLED IN A SPACIOUS OR WELL VENTILATED ROOM SO AS NOT TO...

Page 10: ...recautions should always be followed to reduce the risk of fire electric shock and injury to persons including the following DO NOT USE THIS PRODUCT NEAR WATER FOR EXAMPLE NEAR A BATH TUB WASH BOWL KITCHEN SINK OR LAUNDRY TUB IN A WET BASEMENT OR NEAR A SWIMMING POOL AVOID USING A TELEPHONE OTHER THAN A CORDLESS TYPE DURING AN ELECTRICAL STORM THERE MAY BE A REMOTE RISK OF ELECTRIC SHOCK FROM LIGH...

Page 11: ...achine Do not install the machine near heating or an air conditioning unit Avoid exposure to direct sunlight Install the machine on a flat surface leave at least 4 inches 10 cm of space between the machine and other objects Do not block the ventilation openings Do not place heavy objects or spill liquids on the machine ...

Page 12: ...ime Zone Logo Character ID ID Number Fax Telephone Number IP Address This is a partial list for additional Functions see page 49 2 One Touch Abbreviated Numbers 3 Program Keys 4 Fax Parameters 5 7 Not Used 8 Maintenance Cleaning Printer Roller Toner Order Form Select Mode 1 Communication Journal OFF ON INC 2 Delivery Notice OFF ON 3 Cover Sheet OFF ON 4 Password XMT OFF ON 5 RCV to Memory OFF ON 6...

Page 13: ...ng Paper Tray Document Sub Tray ADF Door Control Panel Document Return Tray Set on the upper Recording Paper Cassette Printer Cover Handset Available as an option see page 242 Recording Paper Cassette Standard 250 sheet Recording Paper Cassette Available as an option see page 242 ...

Page 14: ...ighter or Darker See page 86 Used to set Standard Fine Super Fine Halftone Fine or Halftone S Fine See page 88 Used to turn the verification stamp On or OFF Lights when the verification stamp is set to ON Blinks when the machine is transmitting a document or receiving Lights when trouble occurs Keypad Used for manual number dialing recording phone numbers and numerical entries Tone Key Used to tem...

Page 15: ...station for multi station communication Confirm the current communication modes e g Page number ID Dialed Telephone number File number when the unit is ON LINE One Touch Keys 01 28 Used for One Touch Dialing See pages 93 110 and 111 Program Keys P1 P4 Used to record long dialing procedures or Group Dialing Number keys See pages 142 to 149 Character Keys The One Touch Keys and Program Keys serve as...

Page 16: ...ss on the form and ask your network administrator to complete the remaining information on the form The MAC Address of your machine can be found in the Fax Parameter List printout press Your machine can be set up as either SMTP mail server or POP3 client Dependent on the type of setup different functions are available as follows NOTE 1 To function as SMTP mail server your machine s email address m...

Page 17: ...eption NOTE 1 To function as SMTP mail server your machine s email address must include its unique Host name within your company domain This unique Host name must be registered within your network s DNS Domain Name System server Example Internet_Fax fax01 panasonic com 2 By default the machine requires the IP Address of the DNS Server and prompts you to enter the SMTP Server Name If the DNS Server...

Page 18: ...an be the same as your regular email address If your email address is popuser001 panasonic com your machine s email address can be Internet_Fax panasonic com 2 By default the machine requires the IP Address of the DNS Server and prompts you to enter the SMTP and POP Server Names If the DNS Server is not available change the Fax Parameter No 161 DNS SERVER to 1 Invalid Then the machine will prompt ...

Page 19: ...ER to 1 Invalid Then the machine will prompt you to enter the IP Address of the SMTP and POP Servers 3 If required the MAC Address of your machine can be obtained from the Fax Parameter List printout by pressing User Information Company Name Address Dept City State Zip Code Tel No Fax No Internet Parameters See page 49 1 IP Address 2 Subnet Mask 3 Default Gateway IP Address 4 Primary DNS IP Addres...

Page 20: ...o 60 characters 15 Default Subject The information to be added to the Subject Line for all outgoing emails Up to 40 characters 16 Default Domain Specify the Domain Name up to 50 characters to be added to frequently used or incomplete outgoing email addresses i e yourcompany com 17 Host Name The name assigned to your machine Up to 60 characters 18 Selectable Domains Enter up to 10 Domain Names that...

Page 21: ...nfirmation it must request a Message Disposition Notification when sending the message itself to a device supporting this notification function Several email applications such as Eudora and Outlook Express support and are able to respond to the delivery confirmation notification sent from the Internet Fax As well as send a request for notification to the Internet Fax by email applications that sup...

Page 22: ...and other record information must be properly registered in the DNS server Further more in common cases only email and web service from the Internet are permitted into the corporate intranet and corporate network administrators are extremely unwilling to open the firewall for other incoming services since each opened path represents additional potential security threats This makes Direct SMTP attr...

Page 23: ...ally or manually depending on its setup configuration However if the received email includes a file attachment in a format other than TIFF F such as PDF Word Excel Power Point your machine prints an error message instead Internet Mail Reception Internet Internet Fax Transmission InternetMail Reception LAN LAN Internet Fax Internet Fax PC PC ...

Page 24: ...ations email address s and or fax telephone number s 2 If no sub address is specified then your machine tries to match the originating fax machine s Numeric ID TSI with the TSI routing information within its auto dialer and will route the documents to the corresponding stations email address s and or fax telephone number s NOTE 1 If the originating fax machine does not support the above sub addres...

Page 25: ...il This feature was enhanced with an addition of a new Fax Parameter No 164 IFAX XMT HEADER giving you a selection of whether to include the header when sending a document to an address in the same Domain as specified in the Default Domain parameter See Note 1 NOTE 1 When sending to a Domain other than as specified in the Default Domain parameter the header will be included regardless of the selec...

Page 26: ...or install the software from the CD ROM included with the machine The second part requires you to install and configure the software on your PC to work with your machine See the web site for details about the printer driver installation and operation You can download the Panasonic s printer driver and LPR monitor from any of the following URL addresses http panasonic co jp pcc en NOTE 1 The IP Add...

Page 27: ...lication programs such as spreadsheet into a TIFF F format file and then transmit this file attached to an email To convert applications into a TIFF F formatted file however requires you to first download the software TIFF Converter and MAPI Mail Linking program from the web site listed below or install the software from the CD ROM included with the machine Saved under the English Extra Tiff Conve...

Page 28: ...er logon problem Pressing 2 DISABLE Changes the DHCP setting Fax Parameter No 169 DHCP CLIENT to 1 Invalid requiring you to program the Internet User Parameters yourself manually The Internet s emergence as a worldwide digital infrastructure has dramatically encouraged a market for communications oriented appliances However the no object security technique has gained widespread and dominant use ov...

Page 29: ...ghtweight Directory Access Protocol LDAP is a protocol for accessing online directory services An LDAP client connects to an LDAP server and asks a question The server responds with an answer Your Internet Fax indicates the search result from the LDAP server on the LCD display This enables you to easily choose the recipients you wish to send to and saves you time from entering long and intricate e...

Page 30: ...follow up with a telephone call to confirm reception 4 Documents cannot be transmitted correctly if the destination Mail Server does not conform to the MIME protocol Erroneous mail may not be returned depending on the Mail Server Note 1 Fax Parameter 172 DIRECT IFAX XMT if set to Valid allows you to configure One Touch ABBR so that you can directly send to the destination without going through the...

Page 31: ...from the following URL addresses http panasonic co jp pcc en Note If the document s being sent are in the PDF format the following message is shown instead An image data in PDF format has been attached to this email Internet Relayed Transmission To prevent unauthorized stations from accessing your Relay Station for Internet Relayed Transmission you must set up your Network security Enter a Relay S...

Page 32: ...ur Machine Main Unit and Accessories Unpack the carton and check that you have all the accessories illustrated Machine Toner Cartridge Recording Paper Tray Telephone Line Cable Power Cord Operating Instructions CD ROM ...

Page 33: ...tion Handset Available as an Option Recording Paper Tray Hook the projections into the square holes on the machine Final Installed View Handset Cradle Available as an Option Hook the projections into the square holes on the machine Connect the cable into the HANDSET jack on the machine ...

Page 34: ...dge 1 Unpack the Toner Cartridge and rock it back and forth as shown 5 or 6 times to even the toner inside 2 Remove the protective seal Note Pull the seal slowly and straight out 3 Open the Printer Cover TonerCartridge Printer Cover ...

Page 35: ... Toner Cartridge into the machine Note Lock the Toner Cartridge into place by pressing the handle down and then pushing towards the rear of the machine 5 Close the Printer Cover 6 If you are replacing the Toner Cartridge it is recommended to clean the Printer Roller to maintain good printing quality To clean the Printer Roller follow the procedure on page 234 Printer Cover ...

Page 36: ...he results you are looking for For detailed recommended paper specifications See page 241 How to Load the Recording Paper How to Load the Recording Paper 1 Lift up the Paper Cassette slightly and slide it out from the machine 2 Remove the Paper Cassette Cover 3 1 Remove the Shipping Screw securing the Pressure Plate 2 Store the screw by attaching it to the post provided under the Paper Cassette Co...

Page 37: ...en the Paper Width Guide and the right side of the tray If it does not the paper may feed into the printer incorrectly resulting in a paper jam Caution Make sure that the paper is set under the metal Paper Separation Clips and that it does not exceed the Maximum Paper Capacity Mark You can load about 250 sheets 20 lb weight For paper specification see page 241 2 Re install the Paper Cassette Cover...

Page 38: ...nto the appropriate paper length slots A4 or Legal and slide the guide towards the back of the cassette until it locks in place 5 Load the paper into the Paper Cassette Slide the paper width guide to the left until it lightly touches the stack of paper without bending the paper The paper must fit squarely and firmly between the Paper Width Guide and the right side of the tray If it does not the pa...

Page 39: ...4 Swing the Paper Separation Clip downward to latch it in place 2 1 Load the paper into the Paper Cassette Slide the paper width guide to the left until it lightly touches the stack of paper without bending the paper The paper must fit squarely and firmly between the Paper Width Guide and the right side of the tray If it does not the paper may feed into the printer incorrectly resulting in a paper...

Page 40: ...ing This apparatus must be properly grounded through an ordinary 3 prong AC outlet Do not break off the earth ground prong to fit a 2 prong outlet Telephone Line Cable Plug one end of the telephone line cable into the RJ 11C telephone jack supplied by the telephone company and the other end into the LINE jack on the left side of the machine Ethernet LAN Cable NOTE 1 Your machine uses little power ...

Page 41: ...he protective tab on the TEL jack LAN Cable 10Base T 100Base TX Cable Insert the plug until a click is heard LAN Cable is not included with the product Purchase a Category 5 Cable compliant with EIA TIA 568 A 5 standard ACTIVITY Lamp Blinks when there is data traffic on the LAN LINK Lamp Illuminates when connected to the LAN Lamp will not turn ON if the LAN Cable is defective contains breaks RJ 45...

Page 42: ...you need to change the dialing method to Tone or Pulse follow the procedure below NOTE 1 For some countries this feature is not available depending on the country s regulation The display may not show this feature 1 SET MODE 1 8 ENTER NO OR 2 FAX PARAMETER 1 182 NO 3 06 DIALING METHOD 2 TONE 4 for PULSE or for TONE 06 DIALING METHOD 1 PULSE or 06 DIALING METHOD 2 TONE 5 7 4 0 6 1 2 ...

Page 43: ...the volume of the key touch tone and the volume of the buzzer in the Fax Parameter No 10 KEY BUZZER VOLUME See page 79 Setting the Monitor Volume 1 You will hear the dial tone through the speaker MONITOR 2 repeatedly to raise the volume or repeatedly to lower the volume MONITOR VOLUME LOW HIGH MONITOR VOLUME LOW HIGH 3 Setting the Ringer Volume 1 Standby MMM dd yyyy 15 00 00 2 repeatedly to raise ...

Page 44: ...e first Sunday of April and set the time back from 2 00 AM to 1 00 AM on the last Sunday of October If your state does not use the D S T system change the Fax Parameter No 35 DAYLIGHT TIME to Invalid See page 81 2 The current Date Time must be set because it is required by the Telephone Consumer Act of 1991 For details see FCC NOTICE at the end of these Operating Instructions General Description S...

Page 45: ... For details see FCC NOTICE at the end of these Operating Instructions Setting Your LOGO 1 SET MODE 1 8 ENTER NO OR 2 1 USER PARAMETERS PRESS SET TO SELECT 3 repeatedly until display shows LOGO 4 Enter your LOGO max 25 characters and digits by using the Character keys Ex If you make a mistake use or to move the cursor one space beyond the incorrect character press then re enter the new character I...

Page 46: ...ters of Å Ä Ö Ü Æ è and é cannot be used for Character ID Setting Your Character ID 1 SET MODE 1 8 ENTER NO OR 2 1 USER PARAMETERS PRESS SET TO SELECT 3 repeatedly until display shows CHARACTER ID 4 Enter your Character ID max 16 characters and digits by using the Character keys Ex If you make a mistake use or to move the cursor beyond the incorrect character press then re enter the new character ...

Page 47: ...for U S A country code 81 3 111 2345 81 for Japan country code 2 Your Fax Telephone Number must be set as your ID Number because it is required by the Telephone Consumer Act of 1991 For details see FCC NOTICE at the end of these Operating Instructions Setting Your ID Number Fax Telephone Number 1 SET MODE 1 8 ENTER NO OR 2 1 USER PARAMETERS PRESS SET TO SELECT 3 repeatedly until display shows ID N...

Page 48: ...ll the display to desired User Parameter in Step 3 press or 2 If the DNS Server is not available change the setting of the Fax Parameter No 161 DNS SERVER to Invalid then enter the IP Address instead 3 For convenience you can use to enter a period while programming IP Addresses only Otherwise is used to enter an asterisk under other conditions Setting the User Internet Parameters 1 SET MODE 1 8 EN...

Page 49: ...CONDARY DNS SERVER IP ADDRESS IP Address of the secondary DNS Server 12 EMAIL ADDRESS The Email Address assigned to your machine for sending and receiving Up to 60 characters 13 SMTP SERVER NAME The name of the SMTP Mail Server Up to 60 characters 14 SMTP SERVER IP ADDR IP Address of the SMTP Mail Server 15 SMTP AUTH NAME User name required to login to the SMTP Server before it allow to send email...

Page 50: ...allows Remote Programming of the Internet Parameters and Auto Dialer or the retrieval of the Journal via an Email Up to 10 characters 30 RELAY XMT PASSWORD A password that provides Network security for your Relay Station used exclusively for G3 relay purposes Up to 10 characters 31 MANAGER S EMAIL ADDR Department Manager s Email Address for notification of all Internet relayed transmissions for su...

Page 51: ... Retrieves or Stores data into the Internet Parameters User Parameters The two types of commands that can be entered in the Subject line of your email NOTE 1 To activate this feature change the Fax Parameter No 158 PC REMOTE UPDATE to Valid See page 84 Using Email to Program or Retrieve Parameters Subject Line Command Function 1 set parameters password Programs the Internet Parameters 2 get parame...

Page 52: ...present it with and assign a password now Ex set parameters Important Do not use the above command if these fields already contain data the existing information will be deleted and overwritten Retrieve and backup the existing data onto your PC first by following the procedures for Retrieving and Editing the Internet Parameters on pages 54 to 57 1 To Your machine s email address From This field is ...

Page 53: ...e set in section 5 between system to end block Register the following Internet Parameters a Default Domain 50 characters maximum The syntax is domain Default domain name b Manager s Email Address 60 characters maximum The syntax is manager Manager s Email Address c Relay XMT Password 10 characters maximum The syntax is relay Relay XMT Password Quotation marks enclosing the password is required as ...

Page 54: ...123456789 For security always input a Remote Password in the User Parameters If it was not programmed signify with i e get parameters Make sure that the CC Bcc lines and the body of the email message is Blank 1 To Your machine s email address From This field is normally not visible when creating new email message s It is your default email address email application for retrieving the Internet Para...

Page 55: ...Your machine s email address Subject Your machine s System Parameter List 2 sender to end Defines up to 24 User Names and their Email Addresses programmed in your machine for the Sender Selection in section 2 between sender to end block 3 select domain to end Defines up to 10 alternate Domain Names programmed in your machine for the Selectable Domains in section 3 between select domain to end bloc...

Page 56: ...nager s Email Address c Relay XMT Password d Remote Password 6 ldap to end Defines the following Internet Parameters programmed in your machine in section 6 between ldap to end block a LDAP Server Name b LDAP Login Name c LDAP Password d LDAP Search Base 7 mib to end Defines the following Internet Parameters programmed in your machine in section 7 between mib to end block a Community Name 1 b Comm...

Page 57: ...ers that may be present in the body of the email as unsupported data will be rejected The information following the sign is ignored by your machine 4 Edit a parameter and or add additional Sender Name s or Domain Name s 5 When finished use the File Save as command and save the updated file with txt extension as a backup 6 Send the email message to your machine to update the Internet Parameters Edi...

Page 58: ...is field is normally not visible when creating new email message s It is your default email address email application for retrieving the Internet Parameters and for error message notification Can be programmed with the configuration tool of your email program Subject To Store data type set parameters password 8 1 2 3 4 5 6 7 Löschen sie diese kopfzeile bevor sie eine E Mail versenden MMM dd yyyy ...

Page 59: ...ers maximum The syntax is manager Manager s Email Address c Relay XMT Password 10 characters maximum The syntax is relay Relay XMT Password Quotation marks enclosing the password is required as shown in the example above d Remote Password 10 characters maximum The syntax is remote Remote Password Quotation marks enclosing the password is required as shown in the example above Notice that for the a...

Page 60: ...activate this feature change the Fax Parameter No 158 PC REMOTE UPDATE to Valid See page 84 Using a PC to Update the Auto Dialer Remotely 1 To Store data type set abbr password where the password is the Remote Password programmed in your machine s User Parameters i e 123456789 You can program any known unused Auto Dialer location s with this command for the first time without having to Retrieve th...

Page 61: ...rogram it with new data This method will also prevent the Overwrite Warning Message that is sent back from your machine when the current Auto Dialer station is overwritten To erase the entire Auto Dialer data type the following command in the Subject line of your email Deleting the Entire Auto Dialer set abbr password where the password is the Remote Password programmed in your machine s User Para...

Page 62: ... must be as follows The script sample to program the One Touch ABBR No for the first time is shown in the illustration below First Time Remote Programming of One Touch ABBR No Sample Programming One Touch ABBR No for the First Time set abbr password where the password is the Remote Password programmed in your machine s User Parameters 1 a a d e f f g h b c b c d e 2 3 Headquarters ...

Page 63: ...e remaining fields are to remain blank insert a semicolon for each blank field The data string for each station should be defined within a single line a Entry number One Touch ABBR No or Program Keys to be programmed 001 to 100 indicates ABBR No 001 to 100 100 stations maximum 1001 to 1028 indicates One Touch numbers from 01 to 28 2001 to 2004 indicates Program Keys P1 to P4 programmed as One Touc...

Page 64: ...trieving One Touch ABBR No Data for Backup get abbr password where the password is the Remote Password programmed in your machine s User Parameters i e 123456789 1 To Your machine s email address From This field is normally not visible when creating new email message s It is your default email address email application for retrieving the One Touch ABBR No data and for error message notification Ca...

Page 65: ... s Auto Dialer Email Sample 1 To Your email address that was used to retrieve the Auto Dialer data From Your machine s email address Subject ONE TOUCH ABBR List 2 begin to end block Defines One Touch Keys Abbreviated Dialing Numbers and Program Keys stored as a One Touch Key programmed in your machine in section 2 between begin to end block 3 program to end Defines Program Keys stored as a Group K...

Page 66: ...on following the sign is ignored by your machine 4 Edit and or add additional One Touch ABBR No stations 5 When finished use the File Save as command and save the updated file with txt extension as a backup 6 Send the email message to your machine to update the auto dialer Your Machine s Auto Dialer Email Sample Editing the Retrieved or Backup One Touch ABBR No Data File To Your machine s email ad...

Page 67: ... numeric characters maximum c Station address email address or telephone number of the station being programmed d Routing subaddress sub address to be used for routing 20 digit maximum e Routing id number TSI to be used for routing 20 digit maximum f The End Receiving Station s telephone number is entered after the hash sign 3 program to end Defines the Program Keys stored as a Group Key or POP Ac...

Page 68: ...i e Courier in order to align the received journal s contents on the PC A separate email message is sent by your machine an Internet Fax Return Receipt to the Manager s email address programmed in the User Parameters informing of the Journal transfer NOTE 1 To activate this feature change the Fax Parameter No 158 PC REMOTE UPDATE to Valid See page 84 Using Email to Retrieve the Journal get jnl pas...

Page 69: ...69 memo Installing Your Machine ...

Page 70: ... the input mode between ENTER EMAIL ADDRESS and ENTER TEL NO press 01 ENTER EMAIL ADDRESS or 01 ENTER TEL NO 5 Enter the email address using character keys up to 60 characters Ex or Press the key and enter the full or part of email address station name Then press or keys if you wish to use the LDAP Server to acquire and program the email address and the station names See page 95 Ex to search for N...

Page 71: ...e usage of Direct IFAX XMT 6 01 ENTER NAME abc panasonic com or 01 Panasonic NY002 NEW_YORK panasonic c or 01 ENTER NAME 9 555 1234 7 Enter the station name using character keys up to 15 characters Ex 01 SALES DEPT abc panasonic com or 01 SALES DEPT NEW_YORK panasonic c or 01 SALES DEPT 9 555 1234 8 To record another number repeat Steps 4 to 8 To return to standby press ONE TOUCH PRESS ONE TOUCH S...

Page 72: ...ddress using character keys up to 60 characters Ex or Press the key and enter the full or part of email address station name Then press or keys if you wish to use the LDAP Server to acquire and program the email address and the station names See page 95 Ex to search for NEW_YORK panasonic co or Enter the telephone number up to 36 digits including pauses and spaces Ex 022 abc panasonic com or ENTER...

Page 73: ...the usage of Direct IFAX XMT 6 022 ENTER NAME abc panasonic com or 022 Panasonic NY002 NEW_YORK panasonic c or 022 ENTER NAME 9 555 2345 7 Enter the station name using character keys up to 15 characters Ex 022 ACCOUNTING abc panasonic com or 022 ACCOUNTING NEW_YORK panasonic c or 022 ACCOUNTING 9 555 2345 8 To record another number repeat Steps 4 to 8 To return to standby press ABBR ENTER ABBR NO ...

Page 74: ...BBR dialing number email address Ex ONE TOUCH PRESS ONE TOUCH 3 Enter the station you wish to change Ex 01 SALES DEPT abc panasonic com or 01 SALES DEPT 9 555 1234 4 01 SALES DEPT ENTER EMAIL ADDRESS or 01 SALES DEPT ENTER TEL NO 5 To change the input mode between ENTER EMAIL ADDRESS and ENTER TEL NO press 6 Enter a new email address See Note 1 and 2 Ex or Enter a new telephone number See Note 1 a...

Page 75: ...iated dialing number email address has been used for a communication reservation the settings cannot be changed or erased until the communication has finished To change or erase the settings cancel the communication first by Edit File Mode See page 160 8 Enter a new station name See Note 1 Ex 01 ENTER NAME xyz panasonic com or 01 ENTER NAME 9 555 3456 01 PANAFAX xyz panasonic com or 01 PANAFAX 9 5...

Page 76: ...d until the communication has finished To change or erase the settings cancel the communication first by Edit File Mode See page 160 1 1 ONE TOUCH 2 ABBR NO 2 Select for One Touch dialing number email address Select for ABBR dialing number email address Ex ONE TOUCH PRESS ONE TOUCH 3 Enter the station you wish to erase Ex 01 SALES DEPT abc panasonic com or 01 SALES DEPT 9 555 1234 4 01 SALES DEPT ...

Page 77: ...line and place it over the One Touch keys under the Directory Sheet Cover To print a directory sheet follow the steps below Printing Out a Directory Sheet 1 PRINT OUT 1 7 ENTER NO OR 2 Your machine prints out the directory sheet PRINTING DIRECTORY SHEET DIRECTORY SHEET DATE MMM dd yyyy TIME 15 00 201 555 1234 EMAIL ADDRESS fax mgcs co jp AMERICA AFRICA ASIA CANADA BRAZIL JAPAN PANASONIC HEAD OFFIC...

Page 78: ...s return to their preset values Home position Other parameters can only be changed by the procedure described below NOTE 1 To scroll the Fax Parameters in Steps 2 or 4 press or 2 To print out a Fax Parameter List see page 220 General Description Setting the Fax Parameters 1 SET MODE 1 8 ENTER NO OR 2 FAX PARAMETER 1 182 NO 3 Enter Fax Parameter number from the Parameter Table Ex for CONTRAST FAX P...

Page 79: ... PRINT 1 Inside Selecting the printing position of the header Inside Prints inside of TX copy area Outside Prints outside of TX copy area No print Header is not printed 2 Outside 3 No print 008 HEADER FORMAT 1 Logo ID No Selecting the header format 2 From To 009 RCV D TIME PRINT 1 Invalid Selecting whether the machine prints the received date time remote ID percentage of reduction and page number ...

Page 80: ...d in your machine 2 Letter 3 Legal 024 PRINT REDUCTION 1 Fixed Selecting print reduction mode Fixed Reduce received document according to setting of Parameter No 25 Auto Reduce received document according to the length of received documents 2 Auto 025 REDUCTION RATIO 70 70 Selecting fixed print reduction ratio from 70 to 100 This parameter functions only when fixed print reduction is selected on F...

Page 81: ... will advance 1 hour at 2 00 am on the first Sunday in April and fallback 1 hour at 2 00 am on the last Sunday in October 2 Valid 036 RING PATTERN DETECT DRD See Note 2 1 Invalid All ring patterns 2 Valid Select a ring pattern for automatic answering 1 A Standard ring pattern 2 B Double ring pattern 3 C Triple ring pattern Short Short Long 4 D All other triple ring patterns except the type C descr...

Page 82: ... machine performs Fax Forwarding to the specified destination See page 177 2 Valid 056 COVER SHEET 1 Off Setting the home position of the Cover Sheet parameter in the Select Mode See page 173 2 On 058 LANGUAGE 1 A English Selecting the language to be shown on the display and reports 2 C French 3 Spanish 065 PRINT COLLATION 1 Invalid Selecting whether the machine prints out documents in sequence Se...

Page 83: ...d 150 IFAX RETURN RECEIPT 1 Invalid Selecting whether to send a return receipt when receiving from another Panasonic Internet Fax 2 Valid 151 EMAIL HEADER FORMAT 1 All Selecting the header information to print when an email is received Normally used for Troubleshooting It shows the path of the email transmission before arriving at your machine 2 Subject From To 3 Off 152 SUB ADDRESS ROUTING 1 Inva...

Page 84: ...ion on the top edge of each routed pages 2 Valid 164 IFAX XMT HEADER Email only 1 Included Selecting whether to include the header when sending a document to an addressee in the same Domain as specified in the Default Domain parameter This is useful when using the machine to scan documents back to your PC Note When sending to a Domain other than as specified in the Default Domain parameter the hea...

Page 85: ...FAX XMT 1 Invalid Selecting whether to be prompted during One Touch ABBR registration if the station you are programming is to receive Internet Fax directly without going through a Mail Server 2 Valid 173 DELIVERY NOTICE HOME 1 Off Setting the home position of requesting a Delivery Notice MDN on the Function Select Mode F8 2 when sending an email Internet Fax The delivery notice received will not ...

Page 86: ...ed or folded Coated e g glossy paper etc Chemically processed e g pressure sensitive paper carbon coated paper etc or made of cloth or metal Document Size Singlesheet 0 0024 0 0060 in 0 06 0 15 mm Multiplesheets 0 0024 0 0039in 0 06 0 10 mm Document Thickness MaximumSize MinimumSize Direction Direction 78 7 in 2000 mm 5 8 in 148 mm 5 0 in 128 mm 10 1 in 257 mm See Note ABC abcdefghijklmnopqrstuvwx...

Page 87: ... the document s on the ADF When you set a document on the ADF the display message will change from date and time standby to the following message You can now change basic transmission settings or begin the dialing procedure ENTER STATION S THEN PRESS START 00 NOTE 1 The multiple page sending limitation is as follows Please note that although the size and thickness meets the specifications you migh...

Page 88: ...hine is preset to Standard resolution which is suitable for most documents If you want to send it with more detail change the setting to Fine Super Fine or Halftone Press to NOTE 1 To change the preset Contrast position change the setting of Fax Parameter No 01 See page 79 2 To change the preset Resolution position change the setting of Fax Parameter No 02 See page 79 General Description Contrast ...

Page 89: ... stamp on the document if it is successfully stored in memory In this case the Verification Stamp is not a confirmation that the document was successfully transmitted If you wish to disable the use of the Verification Stamp when storing document in memory change the setting of Fax Parameter No 28 See page 80 2 To change the preset Verification Stamp position change the setting of Fax Parameter No ...

Page 90: ...F a Communication Journal does not print When you set COMM JOURNAL ON a Communication Journal will print automatically after every communication When you set COMM JOURNAL INC a Communication Journal will print automatically only if the communication has failed 1 SELECT MODE 1 9 ENTER NO OR 2 COMM JOURNAL INC 1 OFF 2 ON 3 INC 3 for OFF Does not print or for ON Always prints or for INCOMPLETE Prints...

Page 91: ...l Addressing Auto Dialer LDAP Multiple Station Email Addressing The Memory Transmission mode is automatically selected by your machine if an email address is registered into the chosen One Touch key s Program key s or Abbreviated Number key s The document is always stored into memory first then the machine starts to send the email message Direct Transmission Voice Mode Transmission and Redialing f...

Page 92: ...TER EMAIL ADDRESS 3a Enter the full email address using the Character keys up to 60 characters Ex If you make a mistake press to erase the character then re enter the correct character abc panasonic com 3b Enter the User portion of the email address and press The machine will complete the email address with the Default Domain preprogrammed in the User Internet Parameters i e will add panasonic com...

Page 93: ...tions including G3 communication have been already reserved 2 If the transmission cannot be completed for any reason the email may be returned undelivered otherwise no reply will be printed One Touch Email Addressing 1 Set document s face down ENTER STATION S THEN PRESS START 00 2 Press a One Touch key 01 28 Ex If a telephone number is stored into the One Touch key the display shows 01 Station nam...

Page 94: ...including G3 communication have been already reserved 2 If the transmission cannot be completed for any reason the email may be returned undelivered otherwise no reply will be printed Abbreviated Email Addressing 1 Set document s face down ENTER STATION S THEN PRESS START 00 2 Press and then enter a 3 digit code 001 100 Ex If a telephone number is stored into the ABBR station the display shows 100...

Page 95: ...the character then re enter the correct character or ENTER LETTER S PANA 3b Enter the full or part of an email address using the Character keys Ex to search for xyz panasonic com x xyz panasonic com 4 or repeatedly until the display shows the station name and telephone number email address you want to send to The search priority is the LDAP Server first retrieves up to 50 stations per search then ...

Page 96: ...smission reservations including G3 communication have been already reserved 2 If the transmission cannot be completed for any reason the email may be returned undelivered otherwise no reply will be printed 6 The document s is stored into memory with a file number Then connects to the LAN and starts sending the email message STORE NO 001 PAGES 001 01 STORE COMPLETED TOTAL PAGE 005 25 ON LINE MEM MX...

Page 97: ...r when the DELIVERY NOTICE ON or when using the DIRECT IFAX XMT modes separate transmission is required for each destination Multi Station Transmission Broadcasting 1 Set document s face down ENTER STATION S THEN PRESS START 00 2 Enter the email addresses by any combination of the following methods One Touch Dialing Abbreviated Dialing Directory Search Dialing Auto Dialer and the LDAP press after ...

Page 98: ...NE MEM XMT ID Identification ON LINE RCV ID Identification PRINTING MEMORY RCV D DOC 2 Set document s face down ENTER STATION S THEN PRESS START 00 3 Dial by any combination of the following methods One Touch Dialing Abbreviated Dialing Manual Number Dialing press after each station is entered Up to 70 stations Directory Search Dialing Auto Dialer and the LDAP press after each station is entered F...

Page 99: ...ne will retry connecting up to 5 times at 3 minutes interval During that time a message will appear as shown to the right A file number is shown in the upper right hand corner of the display if it is a memory transmission file WAIT TO DIAL NO 001 Email address Manual Redialing 1 Set document s face down ENTER STATION S THEN PRESS START 00 2 abc panasonic com 3 The document is stored into memory wi...

Page 100: ...ow Selectable Domains 1 Set document s face down ENTER STATION S THEN PRESS START 00 2 To choose Manual Email Addressing mode ENTER EMAIL ADDRESS 3 Enter the User portion of the email address using the Character keys Ex Note The symbol indicates to the machine that a Domain Name will follow sales 4 or key repeatedly until the desired Selectable Domain Name is displayed on the LCD Ex panasonic com ...

Page 101: ...ion screen appears after pressing in Step 7 above Select the sender to be added to the From field on the email and press to start storing the document s The factory default setting for this parameter is on Invalid 6 Press to specify other destinations or 1 STN S ARE SET ADD MORE OR START 7 The document s is stored into memory with a file number See Note 2 Then connects to the LAN and starts sendin...

Page 102: ...AN for each station and request a Delivery Notice from each station 2 To change the preset Delivery Notice condition change the setting of Fax Parameter No 173 Internet Fax Delivery Notice MDN 1 Set document s face down ENTER STATION S THEN PRESS START 00 2 SELECT MODE 1 9 ENTER NO OR 3 DELIVERY NOTICE OFF 1 OFF 2 ON 4 ENTER STATION S THEN PRESS START 00 5 Dial by any combination of the following ...

Page 103: ...M dd yyyy 14 52 54 0900 from nwpc31 rdmg mgcs mei co jp 172 21 22 51 The following addresses had delivery problems error nwr39 rdmg mgcs mei co jp unrecoverable error Transcript of session follows while talking to nwr39 rdmg mgcs mei co jp RCPT To error nwr39 rdmg mgcs mei co jp 550 error nwr39 rdmg mgcs mei co jp User unknown 550 error nwr39 rdmg mgcs mei co jp User unknown Original message follo...

Page 104: ... mail server simplifies the process of entering multiple locations and allows you to send to an unlimited number of email addresses with one easy operation Ask your Network System administrator for information on how to utilize the Mailing List Using a Mailing List ...

Page 105: ...ple stations You have to retrieve the document immediately You want to take advantage of Dual Operation design Use Direct Transmission if The memory is full You want to send the document immediately Use Voice Mode Transmit if You want to send the document after talking with the other party You want to send the document after listening to a voice prompting General Description ...

Page 106: ...own on the lower right corner of the display after each page is stored STORE NO 003 PAGES 002 10 STORE COMPLETED TOTAL PAGES 005 30 2 If memory overflow occurs while storing documents the remaining documents on the ADF will be ejected The machine prompts you whether to transmit the successfully stored documents or to cancel the transmission Press to cancel or press to transmit MEMORY OVERFLOW INFO...

Page 107: ...ess The display shows COMMUNICATION STOP 1 YES 2 NO Press to stop the transmission The document you stored will be erased automatically If you do not want to erase the documents change the setting of Fax Parameter No 31 INC FILE SAVE to Valid in advance See page 80 Then the following display will appear and you can select whether to save the file as an incomplete file for editing and retry or dele...

Page 108: ...r dialing the digit Ex 9 PAUSE 5551234 3 This feature is called Quick Memory Transmission If you wish to store all the document s into memory first before transmitting change the Fax Parameter No 82 QUICK MEMORY XMT to Invalid See page 82 1 Set document s face down ENTER STATION S THEN PRESS START 00 2 Enter a telephone number from the keypad Up to 36 digits You can also designate more that one de...

Page 109: ...the Fax Parameter No 82 QUICK MEMORY XMT to Invalid See page 82 1 Set document s face down ENTER STATION S THEN PRESS START 00 2 Press a One Touch key Ex 01 Station name 5551234 3 The document is stored into memory with a file number Then starts dialing the telephone number immediately after storing the first page See Note 1 The remaining page s continue to store into memory STORE NO 002 PAGES 001...

Page 110: ...MEMORY XMT to Invalid See page 82 1 Set document s face down ENTER STATION S THEN PRESS START 00 2 ENTER LETTER S 3 Enter the full station name or part of a station name by using the Character keys See page 14 Ex for searching PANASONIC ENTER LETTER S PANA 4 or repeatedly until the display shows the station name you want to send to 01 PANASONIC 5553456 5 The document is stored into memory with a f...

Page 111: ...on is disabled if multiple stations are set 1 Set document s face down ENTER STATION S THEN PRESS START 00 2 Dial by any combination of the following methods One Touch Dialing Abbreviated Dialing Manual Number Dialing press after each station is entered Up to 70 stations Directory Search Dialing Auto Dialer and the LDAP press after each station is entered For details see pages 108 to 110 Ex If you...

Page 112: ...one dialing in the middle of dialing press represented by a The dialing mode will be changed from Pulse to Tone after dialing the digit Ex 9 PAUSE 5551234 3 To stop the transmission press The display shows COMMUNICATION STOP 1 YES 2 NO Press to stop the transmission The Communication Journal will not print out regardless of the printout mode setting of the Communication Journal Direct Transmission...

Page 113: ...e number by pressing a single key To set up the One Touch keys see page 70 1 Set document s face down ENTER STATION S THEN PRESS START 00 2 MEMORY XMT ON 1 OFF 2 ON 3 ENTER STATION 00 4 Press a One Touch key Ex The display will show the One Touch number and station name The full number e g 5551234 will then be dialed 01 Station name 5551234 DIALING Station name 8 9 1 ...

Page 114: ...r into the built in auto dialer with a 3 digit abbreviated code To program an abbreviated dialing number see page 72 1 Set document s face down ENTER STATION S THEN PRESS START 00 2 MEMORY XMT ON 1 OFF 2 ON 3 ENTER STATION 00 4 Press and a 3 digit code Ex The display will show the ABBR number and station name The full number e g 5553456 will then be dialed 010 Station name 5553456 DIALING Station ...

Page 115: ...d dialing numbers 1 Set document s face down ENTER STATION S THEN PRESS START 00 2 MEMORY XMT ON 1 OFF 2 ON 3 ENTER STATION 00 4 ENTER LETTER S 5 Enter the full station name or part of a station name by using the Character keys See page 14 Ex for searching PANASONIC ENTER LETTER S PANA 6 or repeatedly until the display shows the station name you want to send to 01 PANASONIC 5553456 7 The full numb...

Page 116: ...2 NO Press to stop the transmission The Communication Journal will not print out regardless of the printout mode setting of the Communication Journal Voice Mode Transmission 1 Set document s face down ENTER STATION S THEN PRESS START 00 2 Lift the fax handset or the external telephone and dial the telephone number from the keypad Ex PHONE OFF HOOK DIALING 5551234 3 When you hear the voice of the o...

Page 117: ...ull number Ex 9 PAUSE 5551234 2 If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing press represented by a The dialing mode will be changed from Pulse to Tone after dialing the digit Ex 9 PAUSE 5551234 1 Set document s face down ENTER STATION S THEN PRESS START 00 2 You will hear dial tone through the monitor speaker MONITOR 3 Dial the telephone number fr...

Page 118: ...ng or printing received documents ON LINE PC MODE ON LINE PRT MODE PRINTING PC DATA ON LINE MEM XMT ID Identification ON LINE RCV ID Identification PRINTING MEMORY RCV D DOC 2 Set document s face down ENTER STATION S THEN PRESS START 00 3 Dial by any combination of the following methods One Touch Dialing Abbreviated Dialing Manual Number Dialing press after each station is entered Up to 70 station...

Page 119: ...r machine is on line the ON LINE lamp is blinking or printing received documents ON LINE PC MODE ON LINE PRT MODE PRINTING PC DATA ON LINE MEM XMT ID Identification ON LINE RCV ID Identification PRINTING MEMORY RCV D DOC 2 Set document s face down ENTER STATION S THEN PRESS START 00 3 MEMORY XMT ON 1 OFF 2 ON 4 ENTER STATION 00 5 Dial by using any one of the following methods One Touch Dialing Abb...

Page 120: ...ne Line 120 Transmission Reservation To cancel the direct transmission reservation 1 Make sure the document is on the ADF DIRECT XMT RESERVED 01 Station name 2 CANCEL XMT RESERVE 1 YES 2 NO 3 and then remove the document from ADF 1 ...

Page 121: ...he machine will redial only one time During that time a message will appear as shown to the right A file number is shown in the upper right hand corner of the display if it is a memory transmission file WAIT TO DIAL NO 001 01 Station name To redial the last dialed number through memory 1 Set document s face down ENTER STATION S THEN PRESS START 00 2 TEL NO 5551234 3 The document is stored into mem...

Page 122: ... can press to start redialing immediately To redial the last dialed number through ADF 1 Set document s face down ENTER STATION S THEN PRESS START 00 2 MEMORY XMT ON 1 OFF 2 ON 3 ENTER STATION 00 4 Your machine starts to dial the last dialed number PRESS START TO DIAL 5551234 DIALING 5551234 8 9 1 REDIAL ...

Page 123: ...otocol the email can only be received and printed unattended Internet Fax Received on a PC Figure 1 Outlook Express Inbox Sample The Subject column in the above example shows samples of email messages received on a PC from your machine and Internet FAX For your reference the above example is from Outlook Express Inbox running under Microsoft Windows 95 If you are using a different email applicatio...

Page 124: ...e Viewer into your PC from the following URL addresses http panasonic co jp pcc en License agreement of Panasonic s TIFF F Image Viewer application You must carefully read the license agreement before installing the TIFF F Image Viewer application on your PC If you do not agree to all the terms of this agreement do not use the software and destroy all of the copies thereof You must assume full res...

Page 125: ... is set to 1 Invalid the machine will not retrieve it but displays the number of mails on the POP server No 148 DEL POP RCV MAIL Select whether the email is deleted from the POP server after it is retrieved by your machine No 149 DEL POP ERR MAIL Select whether to delete the email from the POP server when the file attachment format is not supported To set the above POP parameters follow the steps ...

Page 126: ...eed to delete mails from the POP server periodically POP servers allocate a certain amount of space per account and if mail is not deleted regularly your mail box will overflow and new incoming mail will be rejected Either retrieve these mails from your PC or set the Fax Parameters to 2 Valid triggering your machine to receive print and delete all the mails from the POP server This procedure howev...

Page 127: ...he Fax Parameter No 147 AUTO POP RCV is set to 1 Invalid the machine will query the POP server for new mail at the interval specified by Fax Parameter No 146 If new mail has arrived at POP server the machine will not retrieve it but displays the number of mails on the POP server Manual Reception from the POP Server To receive manually from the POP server follow the steps below NOTE 1 If you progra...

Page 128: ...fax calling signal simply press START to receive manually See page 129 Fax Parameter No 17 set to 1 Tel MMM dd yyyy 15 00 RCV MODE TEL 00 You receive both voice and fax calls Fax Tel Auto Switching Mode Unit will answer the incoming call then distinguishes whether it is voice or fax call If it is a fax call the unit will receive automatically if it is a voice call the unit will signal Ring through...

Page 129: ...ch tone phone press on the control panel of your fax machine Telephone Mode 1 Change Fax Parameter No 17 RECEIVE MODE to 1 TEL See page 80 1 When your telephone rings lift the handset of the External Telephone If you hear a beep from the phone it means someone wants to send a fax Or if the caller answers and says he she wants to send a fax then 2 Remove any document from the ADF 3a If you answered...

Page 130: ...age 43 Fax Tel Auto Switching Mode 1 Change Fax Parameter No 17 RECEIVE MODE to 3 FAX TEL See page 80 If it is a Fax call 1 Your machine will answer the call when a call is received then distinguish whether it is a voice or fax call 2 Your machine begins to receive the documents If it is a Voice call 1 Your machine will answer the call when a call is received then distinguish whether it is a voice...

Page 131: ...M You can connect most TAMs in the market to your machine and use your existing telephone line very efficiently However some TAMs may not be compatible with this machine Answering Services Voice Mail provided by your Local Phone company are not compatible with this feature For the operation of your TAM please refer to the User s Guide of the TAM Fax Mode 1 Change Fax Parameter No 17 RECEIVE MODE t...

Page 132: ...M Outgoing Message recorded in your TAM to the calling station During the time the TAM is answering the call your fax machine will be monitoring the line to distinguish whether it is a voice or fax call 2 Your TAM continues to record a message ICM after playing the OGM Sample of OGM Hello this is Smith Sorry I am unable to take your call Please leave your message after the beep or if you are calli...

Page 133: ...entire document on a single page If the received document is extremely long over 39 longer than the recording paper the document will be divided into separate pages and print without reduction 2 Fixed Reduction You can pre determine the reduction ratio from 70 to 100 in 1 steps The document s you receive will be reduced to the fixed ratio regardless of size Selecting the Print Reduction Mode Set F...

Page 134: ... of the next page NOTE 1 If the reduction method is set to the Automatic Reduction mode the document is printed out with no reduction when printing out separate pages If the reduction method is set to Fixed Reduction mode the document is printed out by the ratio you set in Fax Parameter No 25 See page 80 Receiving Oversize Documents Transmitted Document Received Document The receiving document is ...

Page 135: ...llation Mode whenever one of the above requirements is not met To use this function we recommend installing an Optional Flash Memory Card See page 242 Options and Supplies NOTE 1 If the memory overflows the machine will stop receiving and release the communication line The document s stored in the memory up to that moment will be printed out 2 If you wish to turn off the substitute reception funct...

Page 136: ...r Fine resolution it will be reduced slightly even if the reduction ratio is set to 100 in order to fit the data on one page 3 You can change the Contrast and Resolution without Standard Resolution in Copy Mode 4 If you experience a memory overflow error while making copies you may turn Off the Memory XMT feature temporarily by pressing However the printed copies will not be collated 1 Set documen...

Page 137: ...sing in the last step DEF DIRECT XMT RSV D 01 Station name General Description Deferred Transmission 1 Set document s face down ENTER STATION S THEN PRESS START 00 2 DEFERRED COMM 1 2 ENTER NO OR 3 DEFERRED XMT START TIME 4 Enter the start time from the keypad Use a 4 digit 24 hour clock Ex 11 30 p m and ENTER STATION S THEN PRESS START 5 Dial by any combination of the following methods One Touch ...

Page 138: ...rom the keypad Use a 4 digit 24 hour clock Ex 3 30 a m and DEFERRED POLLING PASSWORD 4 Enter a 4 digit polling password Ex and ENTER STATION S THEN PRESS START 5 Dial by any combination of the following methods One Touch Dialing Abbreviated Dialing Manual Number Dialing press after each station is entered Up to 70 stations Directory Search Dialing press after each station is entered For details se...

Page 139: ...our polling request will be refused automatically NOTE 1 Polling might not function with all fax machines We suggest you attempt a trial polling before you actually poll important documents 2 If a password is not set in the polled station you may poll the other station even though your machine has a password General Description Setting the Polling Password To set the polling password follow the st...

Page 140: ...nts even when set to be polled 2 Only 1 polled file can be stored in memory If you need to add document s into the same polled file see page 166 3 If you have set the polling password in Fax Parameter No 26 the password will appear on the display You can still change the password temporarily by overwriting it with a new one Preparing to be Polled 1 Set document s face down ENTER STATION S THEN PRE...

Page 141: ...ou can still change the password temporarily by overwriting it with a new one Polling Documents from Another Station 1 POLLING NO 1 POLLING 2 POLLED 2 POLLING PASSWORD 1234 3 Enter a 4 digit polling password See Note 2 Ex POLLING PASSWORD 1111 4 ENTER STATION S THEN PRESS START 5 Dial by any combination of the following methods One Touch Dialing Abbreviated Dialing Manual Number Dialing press afte...

Page 142: ...ROGRAM P PRESS PROGRAM KEY 3 Ex PROGRAM P1 NAME ENTER NAME 4 Enter the station name up to 15 characters by using the Character keys See page 14 Ex PROG A and ENTER STATION S THEN PRESS START 5 Enter the station numbers by using One Touch Key or and 3 digit code Ex and You may use the or keys to review the entered station s before going to next step If you find an error press to erase the displayed...

Page 143: ...NCTION KEY 5 DEFERRED XMT START TIME 6 Enter the starting time using 4 digits Ex 11 30 p m and ENTER STATION S THEN PRESS START 7 Enter the station by any combination of the following methods One Touch Dialing Abbreviated Dialing Directory Search Dialing press after each station is entered For details see pages 108 to 110 Ex 01 Station name 5551234 8 You can now set other Program Keys by repeating...

Page 144: ...m and DEFERRED POLLING PASSWORD 7 Enter a 4 digit polling password Ex and The polling password appears if it has been previously set ENTER STATION S THEN PRESS START 8 Enter the station by any combination of the following methods One Touch Dialing Abbreviated Dialing Directory Search Dialing press after each station is entered For details see pages 108 to 110 Ex 01 Station name 5551234 9 You can n...

Page 145: ...SWORD 6 Enter a 4 digit polling password Ex and The polling password appears if it has been previously set ENTER STATION S THEN PRESS START 7 Enter the station by any combination of the following methods One Touch Dialing Abbreviated Dialing Directory Search Dialing press after each station is entered For details see pages 108 to 110 Ex 01 Station name 5551234 8 You can now set other Program Keys ...

Page 146: ... 14 Ex PROG A and P1 PROG A ENTER TEL NO 5a Enter a telephone number up to 36 digits including pauses and spaces Ex P1 PROG A 9 555 1234 5b Enter the email address using character keys up to 60 characters Ex P1 PROG A abc panasonic com 6 You can now set other Program Keys by repeating the procedures from Step 3 or return to standby by pressing PROGRAM P PRESS PROGRAM KEY 7 3 3 SET 9 PAUSE 5 5 5 SP...

Page 147: ...ine will prompt you to enter the POP Password when the Program Key is pressed to retrieve mail Setting the POP Access Key 1 PROGRAM 1 5 ENTER NO OR 2 PROGRAM P PRESS PROGRAM KEY 3 Ex POP USER NAME 4 Enter a POP User Name up to 40 characters using the Character keys and press Ex and POP USER NAME kate POP PASSWORD 5 Enter a POP Password up to 10 characters using the Character keys and press Ex and ...

Page 148: ...enter the POP User Name up to 40 characters POP RCV USER NAME kate 2 If the POP Password is not entered in the Program Key enter the POP Password up to 10 characters and press 3 If the POP server has not received any new mail the following message is displayed NO NEW MAIL 4 If POP server received new mail the machine will display the number of mails on the server then receive and print the email 1...

Page 149: ...tation s for group dialing Telephone number and station name for One Touch key To erase the settings in a Program Key Changing or Erasing the Program Key Settings 1 PROGRAM 1 5 ENTER NO OR 2 PROGRAM P PRESS PROGRAM KEY 3 Press the Program key you want to erase Ex PROGRAM P1 DELETE 1 YES 2 NO 4 DELETING PROGRAM P1 5 You can now erase other Program Keys by repeating the procedures from Step 3 or ret...

Page 150: ...ODE 1 8 ENTER NO OR 2 FAX PARAMETER 1 182 NO 3 145 SENDER SELECTION 1 INVALID 4 145 SENDER SELECTION 2 VALID 5 SENDER SELECTION ENTER NO OR 6 Enter the Sender Selection number Ex 01 to 24 ENTER USER NAME 12 7 Enter your User Name max 25 characters and digits by using character keys See page 14 Ex and See Note 1 ENTER USER NAME 12 PANASONIC SALES 8 Enter an email address to be printed on the From f...

Page 151: ...eatures NOTE 1 Use to copy the default User Name that was programmed in the User Parameters You can add the department name following the default User Name 9 To record another User Name repeat Steps 6 to 9 To return to standby press ENTER USER NAME 13 STOP COPY ...

Page 152: ...nary transmission Sending Document with Sender Selection 1 Set document s face down ENTER STATION S THEN PRESS START 00 2 Enter email address or telephone number 3 SELECT SENDER 00 24 ENTER NO OR 4 Enter a number or use or to select the User Name that you want to use See Note 2 Ex 12 PANASONIC SALES abc panasonic com 5 The document is sent as an email message with the selected user name and or ema...

Page 153: ...nation of Contents Printing the Sender Selection List 1 PRINT OUT 1 7 ENTER NO OR 2 PRINTING FAX PARAMETER LIST FAX PARAMETER LIST DATE MMM dd yyyy TIME 15 00 P 02 SENDER SELECTION LIST 1 2 3 NO USER NAME EMAIL ADDRESS 01 Panafax Sales sales panasonic com 02 Panafax Service service panasonic com 03 Panafax Accounting account panasonic com 24 Panafax Engineering engneering panasonic com PANASONIC H...

Page 154: ...SS START 00 2 Enter the email addresses by any combination of the following methods One Touch Dialing Abbreviated Dialing Directory Search Dialing press after each email address is entered Manual Number Dialing press after each station is entered up to 70 addresses Ex 01 Station name abc panasonic com 3 ENTER SUBJECT OR PRESS START TO SEND 4 Enter the Subject max 40 characters and digits by using ...

Page 155: ...ault subject is programmed the message is shown as IMAGE from Internet FAX for the subject 5 The document s is stored into memory with a file number Then connects to the LAN and starts sending the email message STORE NO 001 PAGES 001 01 STORE COMPLETED PAGES 001 10 ON LINE MEM MXT ID Station name ...

Page 156: ...e corresponding stations email address s or telephone number s No 154 ROUTING HEADER FORMAT Use this parameter to select the type of email header to be included in the From field of each routed faxes Default setting is 1 Originator Originator The originating fax machine s TSI will appear in the From field of the routed email Relay Station The routing station s email address will appear in the From...

Page 157: ...OR 8 for ORIGINATOR or for RELAY STATION 154 ROUTE HEADER FMT 1 ORIGINATOR 154 ROUTE HEADER FMT 2 RELAY STATION 9 155 PRINT ROUTED DOC 1 INC ONLY 10 for INC ONLY or for ALWAYS 155 PRINT ROUTED DOC 1 INC ONLY 155 PRINT ROUTED DOC 2 ALWAYS 11 156 PRT FORWARD DOC 1 INC ONLY 12 for INC ONLY or for ALWAYS 156 PRT FORWARD DOC 1 INC ONLY 156 PRT FORWARD DOC 2 ALWAYS 13 1 2 1 2 1 2 1 2 ...

Page 158: ...r email address Select for ABBR dialing number email address Ex ONE TOUCH PRESS ONE TOUCH 3 Ex To change the input mode between ENTER EMAIL ADDRESS and ENTER TEL NO press 01 ENTER EMAIL ADDRESS or 01 ENTER TEL NO 4 Enter an email address up to 60 characters or a telephone number up to 36 digits 01 abc panasonic com or 01 55512342762 5 01 ENTER NAME abc panasonic com or 01 ENTER NAME 55512342762 6 ...

Page 159: ...ntries in the ROUTING TSI field are ignored by the receiving machine 7 ROUTING SUB ADDRESS 8 Enter the sub address up to 20 characters and press ROUTING SUB ADDRESS 1234567 ROUTING TSI 9 Enter a Numeric ID TSI up to 20 characters and press To return to standby press ROUTING TSI 1234567 ONE TOUCH PRESS ONE TOUCH SET SET STOP ...

Page 160: ...EDIT FILE MODE 1 6 ENTER NO OR 2 1 FILE LIST PRESS SET TO SELECT 3 FILE LIST 1 PRINT 2 VIEW 4 PRINTING FILE LIST FILE LIST DATE MMM dd yyyy TIME 15 00 1 2 3 4 5 6 FILE COMM TYPE CREATED TIME START TIME PAGES DESTINATION S No 001 DEFERRED XMT MMM dd 13 20 20 30 001 002 MEM DEF XMT MMM dd 13 20 22 30 003 011 012 013 016 017 PANASONIC HEAD OFFICE 201 555 1212 1 File number If the file is now being ex...

Page 161: ... 3 FILE LIST 1 PRINT 2 VIEW 4 USE THE KEYS TO SCROLL EACH FILE 5 or repeatedly until the display shows a file you want to edit 6 9 1 2 Sample display Type of File XMT Transmission POLL Polling POLLED Polled RCV TO MEM Receive to Memory JOURNAL Journal Report Status IN PRG In progress REDIAL Waiting to redial INCOMP Incomplete file File Number Entered station Number of pages 001 XMT 10 00 P010 01 S...

Page 162: ...u want to change Ex ENTER FILE NO OR FILE NO 001 4 See Note 2 DEFERRED XMT START TIME 22 30 5 Enter a new start time Ex 6 00 a m If you do not have to change the time skip to Step 6 DEFERRED XMT START TIME 06 00 6 01 Station name 5551234 7 To delete the station s press or key until the station you want to delete appears Then press or Enter the station s you want to add ENTER STATION S THEN PRESS S...

Page 163: ...not a Deferred Communication File the following message is shown on the display SET DEFERRED COMM 1 YES 2 NO Press to change the type of the file for deferred communication file 3 If you edit the file that is saved as an incomplete file after pressing in Step 8 your machine will prompt you whether to execute the file immediately The display shows RETRY INCOMP FILE 1 YES 2 NO Press to execute the f...

Page 164: ...age is shown on the display DELETE ALL FILES 1 YES 2 NO Press to delete all files Deleting a File 1 EDIT FILE MODE 1 6 ENTER NO OR 2 ENTER FILE NO OR FILE NO 3 Enter the file number or use or to select the file that you want to delete Ex See Note 2 ENTER FILE NO OR FILE NO 001 4 DELETE FILE NO 001 1 YES 2 NO 5 Enter the next file number you want to delete or press to return to standby DELETING FIL...

Page 165: ...file while it is being sent Printing Out a File 1 EDIT FILE MODE 1 6 ENTER NO OR 2 ENTER FILE NO OR FILE NO 3 Enter the file number or use or to select the file that you want to print Ex ENTER FILE NO OR FILE NO 001 4 Your machine will print the file The document s will remain in memory even after printing the file PRINTING PAGE 001 003 9 4 0 0 1 ...

Page 166: ...g to redial Adding Documents into a File 1 Set document s face down ENTER STATION S THEN PRESS START 05 2 EDIT FILE MODE 1 6 ENTER NO OR 3 Enter the file number or use or to select the file that you want to add Ex ENTER FILE NO OR FILE NO ENTER FILE NO OR FILE NO 001 4 Your machine will start storing the document s into a file STORE NO 001 PAGES 002 10 9 5 0 0 1 ...

Page 167: ...ow NOTE 1 To confirm or change the entered telephone number for the file see pages 160 and 162 2 If you set Fax Parameter No 31 to Valid all incomplete files will remain in the memory To avoid memory overflow please check the memory content frequently We recommend that optional flash memory card is installed when this function is used See page 242 Retry an Incomplete File 1 EDIT FILE MODE 1 6 ENTE...

Page 168: ...r to use the machine again Registering the Access Code does not affect the use of the machine in any other way NOTE 1 To erase the Access Code enter the Access Code and press and follow the procedure above to Step 3 then press and General Description Setting the Access Code 1 SET MODE 1 8 ENTER NO OR 2 FAX PARAMETER 1 182 NO 3 38 ACCESS CODE 4 Enter a 4 digit Access Code Ex 38 ACCESS CODE 1234 5 3...

Page 169: ...s 1 Enter the Access Code Ex MMM dd yyyy 15 00 ACCESS CODE MMM dd yyyy 15 00 ACCESS CODE 2 Now you can operate the machine normally MMM dd yyyy 15 00 00 Operating Your Machine with the Access Code Restrict Access of Fax Parameters Only 1 SET MODE 1 8 ENTER NO OR 2 ENTER ACCESS CODE 3 Enter a 4 digit Access Code Ex ENTER ACCESS CODE 4 Now you can operate the machine normally FAX PARAMETER 1 182 NO ...

Page 170: ...l there is space available in the memory 2 We recommend that optional flash memory card is installed when this function is used See page 239 on Image Memory Capacity General Description Setting the RCV To Memory Password 1 SET MODE 1 8 ENTER NO OR 2 FAX PARAMETER 1 182 NO 3 37 RCV TO MEMORY 4 Enter a 4 digit RCV to Memory Password Ex 37 RCV TO MEMORY 1234 5 Setting RCV To Memory 1 SELECT MODE 1 9 ...

Page 171: ...essing in Step 4 3 Once the RCV TO MEMORY feature is set to On the password cannot be changed Fax Parameter No 37 will not be shown on the LCD display If you wish to change the password set RCV TO MEMORY feature to Off first Then change the password See page 170 Printing Out Documents 1 SELECT MODE 1 9 ENTER NO OR 2 RCV TO MEMORY ON 1 OFF 2 ON 3 PRINT 3 RCV TO MEMORY PRINT 1 OFF 2 ON 3 PRINT 4 INP...

Page 172: ...lowing illustration shows a typical set up with your machine set to detect Type B double ring ring pattern NOTE 1 Riiing means a long ringing sound and Ring means a short ringing sound General Description Telephone No Usage Distinctive Ring Sound Ring Pattern 555 1111 Business Riiing Riiing Type A Standard Ring 555 2222 Fax Ring Ring Ring Ring Type B Double Ring 555 3333 Personal Ring Ring Riiing ...

Page 173: ...or direct transmission modes 3 The Fax Cover Sheet is not counted in the number of pages column of the journals General Description Using the Fax Cover Sheet 1 Set document s face down ENTER STATION S THEN PRESS START 00 2 SELECT MODE 1 9 ENTER NO OR 3 COVER SHEET OFF 1 OFF 2 ON 4 for OFF Cover Sheet is not attached or for ON Cover Sheet is attached COVER SHEET OFF 1 OFF 2 ON or COVER SHEET ON 1 O...

Page 174: ...S DEPT 3 Message From PANASONIC 201 555 1212 4 02 Page s Following This Cover Page 1 Starting time of communication 2 Recorded name in the One Touch ABBR No or dialed telephone number 3 Your LOGO up to 25 characters and ID Number Up to 20 digits 4 The number of pages to follow This information is not shown when transmitting by Direct Transmission Mode ...

Page 175: ...machine can be set to prompt the user to enter a PIN code before any dialing General Description Selecting the Access Method Prefix or Suffix 1 SET MODE 1 8 ENTER NO OR 2 FAX PARAMETER 1 182 NO 3 39 PIN CODE ACCESS 1 NONE 4 for suffix code or for prefix code 39 PIN CODE ACCESS 2 SUFFIX or 39 PIN CODE ACCESS 3 PREFIX 5 7 4 3 9 2 3 ...

Page 176: ...g Manual Number Dialing press after each station is entered Up to 70 stations Directory Search Dialing press after each station is entered For details see pages 108 to 110 Ex If you want to confirm the number of stations you have entered press 01 Station name 5551234 010 Station name 5553456 2 STN S ARE SET ADD MORE OR START 3 ENTER PIN CODE 4 Ex up to 36 digits ENTER PIN CODE 9876 5 Your machine ...

Page 177: ... you would like to edit the telephone number 2 If the communication to transfer a received document s fails the received document will print out and then is erased from memory even if the Fax Parameter No 31 INC FILE SAVE is set to Valid If you wish to save the document into memory in case of communication failure set your machine to Receive To Memory See page 170 3 It is not possible to receive a...

Page 178: ...llow the steps below NOTE 1 Your machine sends the Ifax Return Receipt only when receiving from another Panasonic brand Internet Fax It will not confirm email sent from a PC The default setting for this parameter is 2 VALID General Description 1 SET MODE 1 8 ENTER NO OR 2 FAX PARAMETER 1 182 NO 3 150 IFAX RET RECEIPT 2 VALID 4 for INVALID 150 IFAX RET RECEIPT 1 INVALID 5 7 4 1 5 0 1 ...

Page 179: ...al Description 1 Set document s face down ENTER STATION S THEN PRESS START 00 2 To improve the scanning quality you can temporarily change the Resolution to S FINE and if you are scanning color photographs or illustrations with gray tones change the Halftone setting to PHOTO 3 Dial by any combination of the following methods One Touch Dialing Abbreviated Dialing Directory Search Dialing Manual Num...

Page 180: ...ll the software from the CD ROM included with the machine See page 26 NOTE 1 The IP Address Subnet Mask and Default Gateway IP Address TCP IP Gateway Address must be programmed on your machine to use as a Network Printer General Description 1 Select your machine as your default printer on the PC 2 From any software application instruct your PC to print to your machine 3 Your machine receives and p...

Page 181: ...ocuments to a Relay Station with the telephone number of the End Receiving Station s After the Relay Station completes its transmission to the End Receiving Station your PC or your machine receives a COMM Journal from the Relay Station This COMM Journal confirms whether the Internet Relayed Transmission was successful Example 2 Fax Server Intranet Relay Transmission 1 Initiate a Relay Transmission...

Page 182: ...ying Internet Fax to its Manager s Email Address which is programmed in the Relaying Internet Fax machine s User Parameters See page 49 To use the Internet Relayed Transmission just follow the set up procedure described on pages 184 to 193 and obtain certain information provided by the Relaying machine operator A sample network is shown in Figure 1 Figure 1 shows a sample network as seen from New ...

Page 183: ...re Relay Sydney 61 2 111 1234 Singapore Relay Table 3 Sample Parameter and Phone Book Dialing Number Table for London Relaying Station Telephone Number 71 111 1234 Email Address SMTP Ifax london panasonic co uk Host Name london Relay XMT Password uk rly Station Name Email Address Telephone Number Relay Station Address New York ifax newyork panasonic com Stockholm 46 8 111 1234 London Relay Singapo...

Page 184: ... s Parameter Register the Department Manager s Email Address for supervision and cost control purposes Once registered the machine will send an email notification to this email address for each Relayed XMT Request received from a remote station The following information is sent From The email address of the originating station To The telephone number of the destination G3 fax machine 6 Domain Name...

Page 185: ... Touch key 01 28 Ex 01 ENTER EMAIL ADDRESS 4 To change the input mode between ENTER EMAIL ADDRESS and ENTER TEL NO press 01 ENTER TEL NO 5 Enter the telephone number up to 36 digits If the Relay and the End Receiving Stations are both in the same area omit the Country Code and the Area Code from the End Receiving Station The End Receiving Station is a local telephone number as viewed from the Rela...

Page 186: ...assign to this End Receiving Station The Abbreviated number must contain the Relay XMT Password of the Relay Station Ex 01 RELAY ADDRESS 001 10 You can now set an additional One Touch Abbreviated numbers for Relayed Transmission Request by repeating the procedures from Steps 3 to 8 or return to standby by pressing ONE TOUCH PRESS ONE TOUCH 0 0 1 STOP ...

Page 187: ...ng Station s using any combination of the following methods One Touch Dialing Abbreviated Dialing Manual Number Dialing up to 70 stations press after each station is entered see Note Directory Search Dialing press after each station is entered For details see pages 108 to 110 Ex 02 STOCKHOLM 4681111234 3 The document s is stored into memory and your machine starts sending the document s to the Rel...

Page 188: ...Relay Station One Touch Dialing Abbreviated Dialing Directory Search Dialing For details see pages 92 to 95 Ex 001 LONDON RELAY uk rly london panas RELAY XMT ENTER STATION S 4 Enter only the telephone number s of the End Receiving Station s using any combination of the following methods One Touch Dialing Abbreviated Dialing Manual Number Dialing up to 70 stations press after each station is entere...

Page 189: ...y and your machine starts sending the document s to the Relay email address of the Relay Station with the telephone number for the End Receiving Station Ex End Receiving Station 4681111234 Telephone number see Note 1 Relay Station uk rly london panasonic co uk After the Relay Station completes its transmission to the End Receiving Station s your machine receives a COMM Journal from the Relay Stati...

Page 190: ...ain Name singapore panasonic co sg Your PC sends the text document s to the Relay email address of the Relay Station with the telephone number of the End Receiving Station After the Relay Station completes its transmission to the End Receiving Station s your PC receives a COMM Journal from the Relay Station This Journal confirms whether the Internet Relayed Transmission was successful NOTE 1 The a...

Page 191: ...age as email from the application to the Internet FAX you have to convert the file into the format that the Internet FAX is allowed to receive and print as an email using the TIFF file creation function You also have to send that file to the Internet FAX as an attached document Ifax Mailer allows you to automatically create TIFF files by pressing one button form the TIFF Converter for the Internet...

Page 192: ...ore than one Relay Station you will receive a separate Result Report Printouts and Reports COMM JOURNAL DATE MMM dd yyyy TIME 15 00 1 2 3 MODE RELAYED TRANSMISSION START MMM dd 15 00 END MMM dd 15 00 FILE NO 050 4 5 6 7 8 9 STN COMM ONE TOUCH STATION NAME EMAIL ADDRESS TELEPHONE NO PAGES DURATION NO ABBR NO 001 R OK STOCKHOLM 001 001 00 00 15 002 R OK ROMA 001 001 00 00 15 PANASONIC HEAD OFFICE 20...

Page 193: ...eports Network Features Sample Relayed Transmission Notification Email to a Manager Explanation of Contents 1 Email address of the sender s Internet Fax Your machine or PC 2 End Receiving Station s G3 fax telephone number s 2 1 Month dd yyyy ...

Page 194: ...ur machine will start receiving the document If a match is not found your machine will cancel the reception and an Information Code 406 will be recorded on the Journal NOTE 1 When the Selective Reception is set your machine can receive only from those stations which are programmed in the built in auto dialer 2 If your ID number has not been set your machine might not be able to receive from some m...

Page 195: ... ON when you send a document To use Password Reception you must set a 4 digit receiving password in advance The password must be shared with the other compatible Panasonic machine s If the password in your machine does not match the receiving password in the other compatible Panasonic machine s the reception will fail Once you set password reception and set the parameter to ON it stays until you c...

Page 196: ...s 2 To change the password press in Step 4 Then re enter a new one Setting Password Transmission 1 SET MODE 1 8 ENTER NO OR 2 FAX PARAMETER 1 182 NO 3 43 PASSWORD XMT 4 Enter a 4 digit Transmission Password Ex and press 43 PASSWORD XMT 1 OFF 1234 5 for OFF password is not checked or for ON password is checked 43 PASSWORD XMT 1 OFF 1234 or 43 PASSWORD XMT 2 ON 1234 6 7 4 4 3 1 2 3 4 SET 1 2 CLEAR ...

Page 197: ... you change the setting 2 To change the password press in Step 4 Then re enter a new one Setting Password Reception 1 SET MODE 1 8 ENTER NO OR 2 FAX PARAMETER 1 182 NO 3 44 PASSWORD RCV 4 Enter a 4 digit Receiving Password Ex and press 44 PASSWORD RCV 1 OFF 1234 5 for OFF password is not checked or for ON password is checked 44 PASSWORD RCV 1 OFF 1234 or 44 PASSWORD RCV 2 ON 1234 6 7 4 4 4 1 2 3 4...

Page 198: ...WD XMT OFF 1 OFF 2 ON 4 for OFF password is not checked or for ON password is checked PASSWD XMT OFF 1 OFF 2 ON or PASSWD XMT ON 1 OFF 2 ON 5 ENTER STATION S THEN PRESS START 00 6 Dial by any combination of the following methods One Touch Dialing Abbreviated Dialing Manual Number Dialing press after each station is entered Up to 70 stations Directory Search Dialing press after each station is ente...

Page 199: ... parameter OFF or ON cannot be selected for each reception It is always OFF or ON until you change the setting 7 If your machine s Transmission Password coincides with the other station s Transmission Password your machine starts sending the document When transmission is completed PASSWORD XMT returns to standard setting OFF or ON Using Password Reception ...

Page 200: ...ailbox files can be stored in memory So you can receive the confidential fax using 10 different confidential codes 3 If the memory overflows the machine will stop receiving and release the line 4 We recommend that optional flash memory card be installed when this function is used See page 239 on Image Memory Capacity 5 If confidential faxes were received in the mailbox of UF 733 you cannot poll th...

Page 201: ...R NO OR 3 CONFIDENTIAL XMT CONF CODE 4 Enter a 4 digit Confidential Code Ex CONFIDENTIAL XMT CONF CODE 2233 5 ENTER STATION THEN PRESS START 6 Dial by any one of the following methods One Touch Dialing Abbreviated Dialing Manual Number Dialing Directory Search Dialing Ex 01 Station name 5551234 7 If necessary inform the receiving person and tell them the Confidential Code 2 2 1 2 2 3 3 ...

Page 202: ...ll be erased automatically at the center station after being polled Polling a Confidential Document from a Remote Station s Mailbox 1 CONF COMM 1 5 ENTER NO OR 2 CONFIDENTIAL POLL CONF CODE 3 Enter a 4 digit Confidential Code Ex CONFIDENTIAL POLL CONF CODE 2233 4 ENTER STATION THEN PRESS START 5 Dial by any one of the following methods One Touch Dialing Abbreviated Dialing Manual Number Dialing Di...

Page 203: ...n the same confidential mailbox 2 Up to 10 Mailbox files can be stored in memory So you can receive the confidential fax using 10 different confidential codes 3 If the memory overflows the machine will stop receiving and release the line 4 You can verify whether the unit has received a confidential fax by printing out the File List See page 160 Receiving a Confidential Document to Your Machine s M...

Page 204: ...lled change the setting of Fax Parameter No 42 CONF POLLED FILE SAVE to Valid Storing a Confidential Document in Your Machine s Mailbox 1 Set document s face down ENTER STATION S THEN PRESS START 00 2 CONF COMM 1 5 ENTER NO OR 3 CONFIDENTIAL POLLED CONF CODE 4 Enter a 4 digit Confidential Code Ex CONFIDENTIAL POLLED CONF CODE 2233 5 The document s will be stored into memory If necessary inform the...

Page 205: ...ll be erased automatically after being printed out even if the setting of Fax Parameter No 42 CONF POLLED FILE SAVE is changed to Valid Printing Out a Confidential Document from Your Machine s Mailbox 1 CONF COMM 1 5 ENTER NO OR 2 PRINT CONF FILE CONF CODE 3 Enter the Confidential Code of the document you want to print out Ex PRINT CONF FILE CONF CODE 2233 4 The machine will print out the confiden...

Page 206: ...dential Code and the other is to delete all confidential files in memory Deleting a Confidential Document Stored in Your Machine s Mailbox To delete a file using Confidential Code 1 CONF COMM 1 5 ENTER NO OR 2 DELETE CONF FILE CONF CODE 3 Enter a 4 digit Confidential Code Ex DELETE CONF FILE CONF CODE 2233 4 DELETING CONF CODE 2233 To delete all confidential files in memory 1 CONF COMM 1 5 ENTER N...

Page 207: ...000 3510 4510 6010 with I FAX Option and DF 1100 UF 342 344 550 560 585 595 770 788 880 with PC Interface using the Networking version of HydraFax LaserFAX software You can send a document with Sub address information to the desired recipient by the following methods By registering the Sub address information into One Touch ABBR Dialing Numbers By specifying the Sub address information in the Manu...

Page 208: ...Touch or to select ABBR NO Ex ONE TOUCH PRESS ONE TOUCH 3 Ex 01 ENTER TEL NO 4 Enter the telephone number press then enter the Sub address Up to 20 digits Up to 36 digits including telephone number pauses spaces FLASH and Sub address Ex Telephone number 5551234 Sub address 2762 Enter as 01 5551234s2762 5 Enter the station name Ex SALES DEPT 01 SALES DEPT 5551234s2762 6 7 2 1 2 1 FLASH 5 5 5 1 2 3 ...

Page 209: ...RESS START 00 2 Ex 01 Station name 5551234s2762 3 The document is stored into memory and your machine starts to dial the number of the station and sends the document s with Sub addressing information STORE NO 001 PAGES 001 01 1 Set document s face down ENTER STATION S THEN PRESS START 00 2 Enter the telephone number press then enter the Sub address up to 20 digits Up to 36 digits including telepho...

Page 210: ...9 General Description Transaction Journal 1 PRINT OUT 1 7 ENTER NO OR 2 JOURNAL 1 PRINT 2 VIEW 3a To print a Journal PRINTING JOURNAL 3b To view a Journal JOURNAL VIEW 1 XMT ONLY 2 ALL 4 Select the viewing mode to view transmission transactions only to view all transactions Ex You can view the transactions in the journal by pressing or Press to return to standby USE THE KEYS TO SCROLL EACH RECORD ...

Page 211: ...and Lists An Individual Transmission Journal contains the information on the latest transmission Individual Transmission Journal Ind XMT Journal 1 PRINT OUT 1 7 ENTER NO OR 2 6 IND XMT JOURNAL PRESS SET TO PRINT 3 PRINTING IND XMT JOURNAL 6 6 ...

Page 212: ...ax nwfax1 rdmg mgcs MMM dd 20 10 LAN 05 OK 001 155 00 00 19 RCV 215 MMM dd 20 11 C0542B0577000 06 634 000 003 156 00 00 00 XMT 216 MMM dd 20 14 0800420000000 07 408 003 00 02 14 XMT 217 MMM dd 21 17 0040440A30080 49 OK 000 001 159 00 00 07 XMT TEL XMT MMM dd 20 18 CA40462000000 50 OK 001 001 160 00 00 16 XMT TEL XMT MMM dd 20 19 C8444B0577000 CONTINUE 13 PANASONIC HEAD OFFICE 201 555 1212 15 14 1 ...

Page 213: ...ed into memory two 3 digit numbers will appear The first 3 digit number represents the number of pages successfully transmitted The second 3 digit number represents the total number of pages that were attempted to be transmitted Asterisk indicates that the quality of some received copies was poor 6 File number 001 to 999 If the communication is stored into memory a file number is assigned for each...

Page 214: ...tion Journal Comm Journal COMM JOURNAL DATE MMM dd yyyy TIME 15 00 1 2 3 MODE MEMORY TRANSMISSION START MMM dd 14 50 END MMM dd 15 00 FILE NO 050 4 5 6 7 8 9 10 STN COMM ONE TOUCH STATION NAME EMAIL ADDRESS TELEPHONE NO PAGES DURATION NO ABBR NO 001 OK 01 SERVICE DEPT 001 001 00 01 30 002 OK 02 SALES DEPT 001 001 00 01 25 003 407 03 ACCOUNTING DEPT 000 001 00 01 45 004 BUSY 021 111 1234 000 001 00...

Page 215: ...uccessfully stored document s was sent R OK indicates that the Relayed XMT or Confidential Communication was successful indicates LAN transmission 3 digit Info Code See page 226 indicates that the communication has failed In this case the machine will print out the attached report with first page of your document as shown on the previous page 7 One Touch Abbreviated number or mark mark indicates d...

Page 216: ...phone numbers you have stored One Touch Abbreviated and Directory Search List 1 PRINT OUT 1 7 ENTER NO OR 2 2 ONE TCH ABBR LIST PRESS SET TO PRINT 3 1 ONE TOUCH ABBR NO 2 DIR SEARCH 4 for One Touch ABBR Number List for Directory Search List PRINTING ONE TOUCH ABBR LIST PRINTING DIR SEARCH LIST 6 2 1 2 ...

Page 217: ...fax1 panafax1 rdmg mgcs mei co jp 4827 81 03 5251 1234 05 Panafax2 panafax2 rdnn mgcs mei co jp 1773 81 0467 5251 1234 NO OF STATION 05 4 PANASONIC HEAD OFFICE 201 555 1212 ABBR NO LIST DATE MMM dd yyyy TIME 11 11 P 01 1 2 3 7 ABBR STATION NAME EMAIL ADDRESS TELEPHONE NO NO ROUTING SUB ADDR 5 ROUTING TSI 6 RELAY ADDR ABBR NO 001 John Smith 201 555 3456 4452 1 201 123 4567 009 002 Jane Smith 201 55...

Page 218: ...3 5251 1234 M PAnafax2 005 panafax2 rdnn mgcs mei co jp 1773 81 0467 5251 1234 NO OF STATIONS 005 4 PANASONIC HEAD OFFICE 201 555 1212 1 One Touch number or Abbreviated number nn One Touch number nnn Abbreviated number 2 Station name recorded in the machine Up to 15 characters 3 Telephone number recorded in the machine Up to 36 digits Telephone number Email address recorded in the machine Up to 60...

Page 219: ...AM NAME TYPE TIMER ABBR NOS P1 TIMER XMT XMT 12 00 001 P2 TIMER POLL POLL 19 00 002 P3 PROG A POLL 001 002 PANASONIC HEAD OFFICE 201 555 1212 1 Program key 2 Program name Up to 15 characters 3 Type of communication XMT indicates transmission POLL indicates polling ABBR GRP indicates that the Program key is programmed as a group key ONE TOUCH indicates that the Program key is programmed as a One To...

Page 220: ...001 CONTRAST HOME 1 Normal 2 Lighter 3 Darker 1 1 002 RESOLUTION HOME 1 Standard 2 Fine 3 S Fine 4 Halftone Fine 5 Halftone S Fine 2 1 099 MEMORY SIZE 4MB 6 PANASONIC HEAD OFFICE 201 555 1212 1 Parameter number 2 Description HOME means home position setting 3 Selection 4 Current setting indicates code or password is not set When the code or password is set it is shown in parenthesis 5 Standard set...

Page 221: ..._____________________ Bill to _______________________________ ______________________________________ _______________________________________ ______________________________________ _______________________________________ Attention ____________________________ Attention _____________________________ Phone No ____________________________ Phone No _____________________________ Customer ID ____________...

Page 222: ...ted document is blank 1 Make sure the document is set face down 2 Check own copy quality If copy is OK your machine has no problem report to the receiving party that they have a problem If copy is NG clean the Document Scanning Area 233 During Reception No recording paper The information code 010 will appear on the display if the paper runs out 36 Recording paper jam The information code 001 002 0...

Page 223: ...be running out of toner Replace the Toner Cartridge 34 Faint print You may need to choose a different paper for the best possible print quality 241 Communication No dial tone 1 Check the connection of the telephone line 2 Check the telephone line 237 No auto answer 1 Check the connection of the telephone line 2 Check the Reception mode setting 3 If the Fax Parameter No 13 AUTO JOURNAL PRINT is set...

Page 224: ...arts up at the end of the OGM and before the tape advances to the end of last ICM Your TAM only uses a single cassette tape to give OGM and record ICM Set Fax Parameter No 20 Silent Detection to Invalid And instruct the calling party to press twice on their touch tone phone during the OGM to start up your fax machine remotely 80 Cannot receive from a machine that does not send CNG signal a short b...

Page 225: ...face Trouble In Unattended Fax Mode OUT Mode Fax machine will not start to receive with the telephone answering machine in the auto answer mode Increase the ring count for detection on the telephone answering machine Mode Symptom Cause Action Page ...

Page 226: ...dge is not installed Install the Toner Cartridge 34 060 Printer Cover is open Close the Printer Cover 061 ADF Door is open Close the ADF Door 400 During initial handshake receiving station did not respond or communication error occurred 1 Check with the other party 2 Reload the document and send again 401 Remote station required a Receiving Password to receive the document Remote station does not ...

Page 227: ...d send again 2 Check with the other party 550 Telephone line disconnected Check with the other party 552 553 554 555 Communication error occurred while receiving Check with the other party 580 Sub address transmission to a unit that has no Sub address function Check the remote station 207 581 Sub address Password transmission to a unit that has no Password Sub address function Check the remote sta...

Page 228: ... from the DHCP server 1 Check the LAN Cable connection 2 Contact your Network Administrator and verify whether the DHCP is available on your network If it is not change the Fax Parameter No 169 DHCP CLIENT to Invalid and set the other Network Parameters manually see page 16 725 DNS Server connection timed out DNS Server is down Check the DNS Server IP Address Contact the Network Administrator 726 ...

Page 229: ...r Other errors not listed above try again later Error Message Possible Cause 1 Format Error command block the end command is missing The block termination command end is missing in the command block add the end command and try again 2 Format Error begin block the begin command is missing The block start command begin is missing in the begin block add the begin command and try again 3 Format Error ...

Page 230: ...meter is set to Invalid Set the Remote Dialer Update parameter to Valid 14 Format Error error line The format of the Entry is incorrect incomplete or the data string for each station is not defined within a single line 15 Warning error line The format of the Entry is incorrect or the number of characters entered exceed the maximum allowed in the field Correct it and try again 16 Warning Field limi...

Page 231: ...jammed or wrinkled paper and reload the recording paper into the paper cassette To clear the jam Info Code 007 1 1 Open the Printer Cover 2 Remove the Toner Cartridge 3 Remove the jammed paper Note 1 If at all possible try removing the jammed paper from inside of the unit first as shown in the upper figure to prevent toner that has not been fused on the paper from rubbing off and dirtying the Fuse...

Page 232: ...bleshooting 232 If a document becomes jammed in the machine the display will show the Information Code 030 or 031 Clearing a Document Jam To clear the jam 1 1 Open the ADF Door 2 Remove the jammed document ...

Page 233: ...verify If the copy is black or has black lines the document Scanning Area is probably dirty and must be cleaned Cleaning the Document Scanning Area To clean the Scanning Area 1 Open the ADF Door 2 Wipe the Scanning Area gently with a soft cloth gauze wet with ethyl alcohol Be sure to use a clean cloth the scanning area can be easily scratched ADF Door Scanning Area ...

Page 234: ...ING CLEANING CHARTS 3 Load the Cleaning Charts into the cassette face down See Note 1 4 1 CLEAN ROLLER 3 PRINT ORDER FORM 5 The Machine will feed out the charts and clean the printer roller CLEANING PRINTER ROLLER 7 8 1 1 PRINTER ROLLER CLEANING CHART HOW TO LOAD THE CLEANING CHARTS 1 REMOVE THE PAPER CASSETTE If multiple cassette configuration REMOVE THE UPPER PAPER CASSETTE 2 SET THESE 3 CLEANIN...

Page 235: ... suggest you adjust the ADF Adjusting the Automatic Document Feeder ADF To adjust the ADF 1 Slide the Pressure Adjusting Lever to the desired position depending on the condition Position Condition To prevent no feed trouble Standard position To prevent multiple feed trouble 1 2 3 ...

Page 236: ...e replaced or refilled with ink NOTE 1 Please contact your local Panasonic dealer to purchase a new stamp See page 242 Verification Stamp for order number Verification Stamp To remove the stamp 1 Open the ADF Door 2 1 Remove by pulling the Stamp Assembly upward 2 Remove the Stamp Replace the stamp with a new one ADF Door 2 ...

Page 237: ... 1 Unplug the Telephone Line Cable from the telephone jack that was supplied by the telephone company 2 Plug a different regular telephone into the same telephone jack 3 Check for dial tone through the handset If there is still no dial tone report it to your local telephone company or Call from another telephone to this number If the telephone does not ring report it to your local telephone compan...

Page 238: ...eder Built in up to 50 Sheets Note The document limitation to send multiple pages is as follows Document Size Document Thickness Up to 20 pages Up to 10 1 x 14 3 in 0 0024 0 0048 in 257 x 364 mm Up to 50 pages A4 or Letter size 0 0024 0 0039 in Please note that although the size and thickness meets the specifications you might not be able to set 50 pages with some types of papers Scanning Method S...

Page 239: ...ch keys and 4 Program keys Each station can register up to 36 digits for each telephone number including pauses and spaces and up to 15 characters for each station name Manual Dialer 70 stations email address telephone numbers Image Memory Capacity Base Memory 4 MB 240 pages with 2 MB Flash Memory Card 400 pages with 4 MB Flash Memory Card 560 pages with 8 MB Flash Memory Card 880 pages Based on I...

Page 240: ...pprox 19 0 W Reception Approx 470 W Copy Approx 470 W Max Approx 470 W Dimensions 14 6 W x 18 0 D x 9 8 H in 370 x 457 x 250 mm excluding Projections and optional Paper Cassette Weight Approx 20 lb Approx 9 0 kg excluding consumable supplies and options Operating Environment Temperature 50 to 95 F 10 to 35 C Relative Humidity 15 to 70 FCC Registration Number US BTLFA33BMGCS01 01 Ringer Equivalence...

Page 241: ... is possible that the paper could meet all of the specifications listed above and still not print well because of the variations in paper manufacturing Therefore we recommend that you test the paper thoroughly before purchasing Basic Weight 16 to 24 lb 60 to 90 g m2 Cut Edge Conditions Cut with sharp blades no visible frayed edges Grain Long grain Moisture Content 3 7 to 5 3 by weight Opacity 88 m...

Page 242: ... Description UE 403176 Handset Kit UE 409070 250 sheets Letter Legal A4 Size Paper Cassette with the Feeder Unit UE 410046 Expansion Flash Memory Card 2 MB UE 410047 Expansion Flash Memory Card 4 MB UE 410048 Expansion Flash Memory Card 8 MB Order No Illustration Description DZHT000027 Verification Stamp UG 5510 Toner Cartridge ...

Page 243: ...removed Installing the Flash Memory Card 1 1 Unplug the Power Cord 2 Open the Printer Cover and remove the Memory Card Cover 2 1 Insert the Flash Memory Card gently into the card slot with the Panasonic logo facing to the outside of the machine Caution Installing the Memory Card s in the wrong direction may damage the connecting pins inside the machine 2 Re install the Memory Card Cover and close ...

Page 244: ...e the quantity of devices you may connect to your telephone line and still have all of those devices ring when your telephone number is called In most but not all areas the sum of the REN s of all devices connected to one line should not exceed five 5 0 To be certain of the number of devices you may connect to your line as determined by the REN you should contact your local telephone company to de...

Page 245: ...ng machine business business entity or individual In order to program this information into your facsimile machine you should refer to page number 44 and 47 in this Operating Instructions to complete the steps Example of Header Format LOGO ID Number setting NOTE 1 This equipment complies with Part 68 of the FCC Rules On the rear panel of this equipment is a label that contains among other informat...

Page 246: ...rly important in rural areas Users should not attempt to make such connections themselves but should contact the appropriate electric inspection authority or electrician as appropriate This equipment meets the applicable Industry Canada Terminal Equipment Technical Specifications This is confirmed by the registration number The abbreviation IC before the registration number signifies that registra...

Page 247: ...èrement importante dans les régions rurales L utilisateur ne doit pas tenter de faire ces raccordements lui même il doit avoir recours à un service d inspection des installations électriques ou à un électricien selon le cas Le présent matériel est conforme aux spécifications techniques d Industrie Canada applicables au matériel terminal Cette conformité est confirmée par le numéro d enregistrement...

Page 248: ... distance Coding Scheme The data compression method used by machines Your machine utilizes Modified Huffman MH Modified Read MR and Modified Modified Read MMR coding schemes Comm Journal Refers to either the Communication Journal Relay Transmission Report or the Confidential XMT Report Contrast Signifies the scanning sensitivity in terms of lightness and darkness of your original transmitting page...

Page 249: ...achines Group Dialing The ability to program many telephone numbers into a single station so that many locations can be dialed in sequence utilizing a single keystroke Halftone A scanning technique to distinguish levels of gray from black and white Your machine can detect up to 64 levels of gray in halftone mode Handshaking The exchange of a group of control signals that communicate between the tr...

Page 250: ...e protocol that runs over TCP IP LOGO Your programmed company name or identification up to 25 alphanumeric characters MAC Address Its the hardware address often referred to as MAC Media Access Control address that is assigned to the equipment MAC address is hard coded and is not configurable The MAC address consists of 6 hexadecimal numbers separated by colons Example 00 00 c0 34 f1 50 Mail Gatewa...

Page 251: ... have a POP account that you tell your email software to use to retrieve your mail Power Saver Mode To reduce the power consumption of the machine in standby select the time period to turn OFF the high temperature fuser unit when the printer is idle Print Collation The ability to stack received documents in the correct order Print Reduction Modes The methods used to determine how an incoming docum...

Page 252: ...ddress Subnet Mask A mask bit used to manage sub segments of the network which is defined with network IDs Substitute Memory Reception Your machine s ability to store an incoming document into its memory when it runs out of recording paper or toner TAM Interface A capability of your unit to be connected and operate with a Telephone Answering Machine TAM TCP IP Transmission Control Protocol Interne...

Page 253: ...253 Appendix ITU T Image No 1 All specifications are based on the ITU T Image No 1 The sample shown below is not to scale ...

Page 254: ...ion 119 Directory Search Dialing 95 110 115 Directory Sheet 77 Distinctive Ring Detector DRD 172 DNS Server 84 Document Jam 232 Document Size 238 Document Thickness 238 E Edit File Mode 160 Email ABBR Programming Errors 229 Email Address 74 Email Character Set 83 Email Header Format 83 F Fax Tel Auto Switching Mode 130 Fax Forward 177 Fax Mode 131 Fax Parameter List 220 Fax Parameter Table 79 FCC ...

Page 255: ...ing or Retrieving Parameters 51 R Receive To Memory 170 Received Time Print 79 Receiving Documents via LAN 123 Receiving Email from a POP Server 125 Receiving Password 197 Reception Modes 128 Recording Paper Jam 231 Redialing 121 Reduction Ratio 80 Relay Network 182 Relay XMT Report Comm Journal 192 Relayed Transmission 181 Resolution 88 Retry an Incomplete File 167 Returned Email 103 Ringer Equiv...

Page 256: ...PRESSED OR IMPLIED TO THE CUSTOMER WITH RESPECT TO THIS PANASONIC MACHINE INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE PANASONIC DIGITAL DOCUMENT COMPANY ASSUMES NO RISK AND SHALL NOT BE SUBJECT TO LIABILITY FOR ANY DAMAGE INCLUDING BUT NOT LIMITED TO DIRECT INDIRECT SPECIAL INCIDENTAL OR CONSEQUENTIAL DAMAGES OR LOSS OF PROFITS SUSTAINED...

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