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Panasonic KX-TCD320FX, Operating Instructions Manual

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Panasonic KX-TCD320FX Operating Instructions Manual Download Page 1

This unit is compatible with Caller ID and SMS. To use these 
features, you must subscribe to the appropriate service of your 
service provider.

Charge the batteries for about 7 hours before initial use.

Please read these operating instructions before using the unit and save them for 
future reference.

Operating Instructions

Model No. 

KX-TCD320FX

Digital Cordless Answering System

TCD320FX(e).book  Page 1  Tuesday, January 18, 2005  1:25 PM

Summary of Contents for KX-TCD320FX

Page 1: ...e of your service provider Charge the batteries for about 7 hours before initial use Please read these operating instructions before using the unit and save them for future reference Operating Instructions Model No KX TCD320FX Digital Cordless Answering System TCD320FX e book Page 1 Tuesday January 18 2005 1 25 PM ...

Page 2: ...essential requirements and other relevant provisions of Radio Telecommunications Terminal Equipment R TTE Directive 1999 5 EC Declarations of Conformity for the relevant Panasonic products described in this manual are available for download by visiting http www doc panasonic de Contact Panasonic Services Europe GmbH Panasonic Testing Centre Winsbergring 15 22525 Hamburg F R Germany Trademarks L Ea...

Page 3: ...book categories page 18 can help you identify who is calling by using different display colours and ringtones for different categories of callers page 36 Audible call for shared phonebook Audible call allows you to know who is calling without looking at the display If you record an audible call announcement for a shared phonebook entry page 21 the audible call recording will be announced when you ...

Page 4: ...only after subscribing to Caller ID and or appropriate service page 39 Polyphonic ringtones for handset You can change the ringtone heard when the handset rings for outside calls and intercom calls You can choose from 6 ringtones and 14 melody tones page 25 Display language 16 display languages are available page 28 Deutsch English You can select Č Š Š Š â ã or TCD320FX e book Page 4 Tuesday Janua...

Page 5: ...ller ID service 36 Caller list 37 SMS Short Message Service Using SMS Short Message Service 39 Turning SMS on off 39 Storing SMS message centre numbers 39 Sending a message 40 Receiving a message 41 Guide to SMS settings 42 Available character entries for SMS 43 Answering System Features Answering system 45 Turning the answering system on off 45 Greeting message 45 Listening to messages 46 Recordi...

Page 6: ...LV19CE Telephone line cord Rechargeable batteries AAA R03 size HHR 4EPT Handset cover Operating instructions Quick guide Model No Description P03P 2 rechargeable nickel metal hydride Ni MH batteries KX TCA130FX Additional handset KX A272 DECT repeater TCD320FX e book Page 6 Tuesday January 18 2005 1 25 PM ...

Page 7: ... is easily accessible Warning L To prevent the risk of electrical shock do not expose this product to rain or any other type of moisture Location L For maximum distance and noise free operation place your base unit Away from electrical appliances such as TVs radios personal computers or other phones In a convenient high and central location Battery caution L We recommend using the battery ies note...

Page 8: ...lear Mute M INT Intercom N Microphone Note L Up to 3 menu items can be displayed at a time To select a menu item not shown on the current page scroll up or down by pressing the navigator key e or v respectively Base unit A Answer on indicator B x Page C Charge contact Displays Display icons Various icons appear on the handset display to indicate the current status of the unit C s i h T M N C E F G...

Page 9: ... and or new messages have been recorded page 46 n Answering system is full d Answering system will answer calls with a greeting message and caller message will not be recorded page 50 i Batteries are charging 1 Battery strength e Alarm is on page 25 d Voice enhancer is set to high or low tone page 15 U Ringer volume is off page 25 f Night mode is on page 26 2 Handset number The left icon shows han...

Page 10: ...tlet Do not connect the AC adaptor to a ceiling mounted AC outlet as the weight of the adaptor may cause it to become disconnected Soft key icon Action v Returns to the previous screen Displays the main menu Accepts the current selection q Displays a previously dialled phone number U Opens the phonebook and switches between handset phonebook and shared phonebook r Displays the phonebook search men...

Page 11: ...L It takes 7 hours to fully charge the batteries however you can use the handset before the batteries are fully charged L Clean the charge contacts page 8 of the handset and base unit with a soft dry cloth once a month otherwise the batteries may not charge properly Clean more often if the unit is exposed to grease dust or high humidity Battery strength Note L When 3 flashes recharge the handset b...

Page 12: ... the handset when it is in screen saver mode first press ih to turn the display on again Battery replacement If 3 flashes even after the handset batteries have been charged for 7 hours the batteries must be replaced Important L We recommend the use of Panasonic rechargeable batteries noted on page 6 If you install non rechargeable batteries and start charging the batteries may leak electrolyte L D...

Page 13: ...y month and year by selecting 2 digits for each Example 17 May 2005 Press 1 7 0 5 0 5 6 Enter the current hour and minute by selecting 2 digits for each L You can select AM PM or 24 hour time entry by pressing repeatedly Example 3 30 PM Press 0 3 3 0 then press repeatedly until 03 30 PM is displayed 7 Press 8 Press ih Note L To correct a digit press or to move the cursor then make the correction L...

Page 14: ...dial the last number dialled Press q right soft key then press C or s L If s is pressed the unit will redial automatically if the other party s line is engaged Note L You can also press C or s before pressing q To make a call using the redial list The last 10 phone numbers dialled are stored in the redial list 1 Press q right soft key L The last number dialled will be displayed 2 Press e or v repe...

Page 15: ...tegory page 18 then press 7 Select Save then press 8 Press ih Other features Voice enhancer You can change the tone quality of the receiver while you are on a call 3 settings are available 1 Press middle soft key during a call 2 Select Voice Enhancer then press 3 Select the desired setting then press Note L If you select High Tone or Low Tone d is displayed Mute You can mute your voice during a co...

Page 16: ...e a call 2 Press when prompted to enter your code or PIN then press the appropriate dial keys Note L The dialling mode will return to pulse when you hang up L You can change the dialling mode depending on your telephone line service page 33 Recording a telephone conversation You can record your conversation while on an outside call Important L Before recording a conversation you should inform the ...

Page 17: ...he ringer volume cannot be adjusted if the handset is on the base unit Other features Handset locator Using this feature you can locate the handset if it has been misplaced 1 Press x on the base unit L The base unit will page the handset for about 1 minute 2 To stop paging press x on the base unit or press ih on the handset TCD320FX e book Page 17 Tuesday January 18 2005 1 25 PM ...

Page 18: ...dial key Note L Press and hold C T to erase all numbers or characters Categories Categories can help you find entries in the handset phonebook quickly and easily When adding an entry to the handset phonebook you can assign it to the desired category You can change the names of categories assigned for handset phonebook entries Friends Family etc and then search for handset phonebook entries by cate...

Page 19: ...gh the handset phonebook if necessary Editing entries in the handset phonebook Handset phonebook entries can be edited after you have saved them You can change the name phone number and category Changing a name phone number category 1 Find the desired entry page 18 then press middle soft key 2 Select Edit then press 3 Edit the name if necessary 16 characters max see page 57 for character entry the...

Page 20: ...h dial assignments by pressing e or v 2 Press C or s Erasing a one touch dial assignment 1 Press and hold the desired one touch dial key 1 to 9 2 Press middle soft key then press 3 Select Yes then press Note L Only the one touch dial assignment is erased The corresponding handset phonebook entry is not erased Chain dial This feature allows you to dial phone numbers in the handset phonebook while y...

Page 21: ...ds L Hold the handset about 20 cm away and speak clearly into the microphone 8 Press Z to end recording L The recording is played back L To change the audible call announcement press v then repeat from step 6 9 Select Save then press 10 Press ih Note L Error is displayed if the recording is less than 1 second long Repeat step 6 L If there is no space to store new entries Memory Full will be displa...

Page 22: ...racters max see page 57 for character entry then press 4 Edit the phone number if necessary 24 digits max then press 5 Skip record or erase an audible call recording L To record the audible call announcement continue from step 6 Adding entries to the shared phonebook page 21 L To skip recording select Skip Recording and press L To erase the audible call announcement select Erase and press 6 Select...

Page 23: ...ess U left soft key then press 2 Select Copy All then press 3 Enter the handset number you wish to send the handset phonebook entries to L When all entries have been copied Completed is displayed 4 Press ih Note L If the other handset the receiver is not in standby mode Failed is displayed on your handset the sender L If copying failed after copying at least 1 entry Incomplete is displayed on your...

Page 24: ...age 13 Alarm Off page 25 Ringer Setup Ringer Volume Maximum page 25 Ext Ringtone Ringtone 1 page 25 Int Ringtone Ringtone 1 page 25 Night Mode Start End 23 00 06 00 page 26 On Off Off page 26 Ring Delay 60 sec page 26 Select Category page 27 Display Setup Wallpaper Wallpaper1 page 27 Display Colour Colour1 page 27 Standby Display Off page 27 Select Language English page 28 Contrast Contrast 3 page...

Page 25: ...e alarm will not sound until the call has ended L The alarm will sound at the set time even when the ringer volume is turned off L If you select Once the setting will change to Off after the alarm sounds Ringer setup Ringer volume 1 Press middle soft key 2 Select Y then press 3 Select Ringer Setup then press 4 Select Ringer Volume then press 5 Press e or v repeatedly to select the desired volume 6...

Page 26: ...3 Select Ringer Setup then press 4 Select Night Mode then press 5 Select Start End then press 6 Enter the desired hour and minute you wish to start this feature by selecting 2 digits for each L If you use 12 hour time entry select AM or PM by pressing repeatedly before entering the time 7 Enter the desired hour and minute you wish to end this feature by selecting 2 digits for each L If you use 12 ...

Page 27: ...ct Y then press 3 Select Display Setup then press 4 Select Wallpaper then press L The current wallpaper is displayed 5 Press e or v repeatedly to select the desired item then press 6 Press ih Note L If you select Off the display colour will be changed to the colour you selected for display colour page 27 Selecting a display colour You can select the desired display colour 1 Press middle soft key 2...

Page 28: ...s 4 Select Contrast then press 5 Press e or v repeatedly to select the desired contrast then press 6 Press ih Call options Turning call bar on off This feature prohibits making outside calls When call bar is turned on only intercom calls and calls to emergency numbers page 33 can be made 1 Press middle soft key 2 Select Y then press 3 Select Call Options then press 4 Select Call Bar then press 5 E...

Page 29: ...elect LetterWise then press 5 Select the desired language then press 6 Press ih Turning keytones on off Keytones are tones heard when keys are pressed Includes confirmation tones and error tones 1 Press middle soft key 2 Select Y then press 3 Select Other Options then press 4 Select Keytones then press 5 Select On or Off then press 6 Press ih Note L If keytones are turned off error tones will not ...

Page 30: ... L The following items will be retained Handset phonebook entries category names ringtones and display colours will be reset to their default settings Date and time TCD320FX e book Page 30 Tuesday January 18 2005 1 25 PM ...

Page 31: ...scroll up or down by pressing the navigator key e or v respectively Base unit settings menu Sub menu Sub menu 2 Default setting Page Ringer Setup Ringer Volume Medium page 32 Night Mode Start End 23 00 06 00 page 32 On Off Off page 32 Ring Delay 60 sec page 32 Call Options Dial Mode Tone page 33 Recall 600 msec page 33 Pause Length 3 sec page 33 Emergency No page 33 Call Restrict page 34 Other Opt...

Page 32: ... changed the PIN enter it page 34 4 Select Ringer Setup then press 5 Select Night Mode then press 6 Select Start End then press 7 Enter the desired hour and minute you wish to start this feature by selecting 2 digits for each L If you use 12 hour time entry select AM or PM by pressing repeatedly before entering the time 8 Enter the desired hour and minute you wish to end this feature by selecting ...

Page 33: ...ss ih Changing the recall time Change the recall time if necessary depending on the requirements of your service provider or PBX 1 Press middle soft key 2 Select Z then press 3 Enter 0000 default base unit PIN L If you changed the PIN enter it page 34 4 Select Call Options then press 5 Select Recall then press 6 Select the desired setting then press 7 Press ih Setting pause length Change the pause...

Page 34: ... Restrict then press 6 Set which handsets will be restricted by pressing the desired handset number L All the registered handset numbers will be displayed L Flashing numbers indicate call restriction is turned on for the corresponding handset L To turn call restriction off for a handset press the number again The number will stop flashing 7 Press 8 Select a memory location then press L If the memo...

Page 35: ...ress 5 Select Reset Base then press 6 Select Yes then press 7 Press ih Note L The following items will be deleted or reset to their default settings Settings listed on page 31 42 50 All SMS messages Caller list L The following items will be retained Date and time Shared phonebook entries Repeater mode Recordings including your greeting message caller messages voice memos audible call announcements...

Page 36: ...call y is shown on the display When the screen saver mode page 12 is cancelled the number of missed calls is displayed next to y This lets you know if you should view the caller list to see who called while you were out Category features for handset phonebook Categories can help you identify who is calling by using different ringtones and display colours for different categories of callers When ad...

Page 37: ...est call L If the item has already been viewed or answered Q is displayed even if it was viewed or answered using another handset L To erase the item press w select Yes then press 4 Press C or s to call back the displayed party Editing a caller s phone number before calling back 1 Press middle soft key 2 Select W then press 3 Press e or v repeatedly to display the desired entry 4 To add a number P...

Page 38: ...Caller ID Service 38 5 Continue from step 3 Adding entries to the handset phonebook page 18 TCD320FX e book Page 38 Tuesday January 18 2005 1 25 PM ...

Page 39: ...t page 34 5 Select SMS On Off then press 6 Select On or Off then press 7 Press ih Note L If you try to send a message while SMS is turned off a tone sounds and the message is placed in the receive list with FD attached to it L If someone tries to send you a message while SMS is turned off the message will not be received and the message centre number will be logged in the caller list Storing SMS m...

Page 40: ...vice provider Consult your SMS service provider for details L If your message contains over 160 characters the message is a long message and j is displayed Your service provider may treat long messages differently from other messages Consult your service provider for details L Invalid Number is displayed if you try to send a message to a phone number saved in the handset phonebook caller list or r...

Page 41: ...were read using another handset L To erase a message press w select Yes then press 5 Press to read the message content Note L To call the message sender press C or s L If SMS Full is displayed new SMS messages cannot be received Erase unnecessary messages page 41 L If you receive a message from a party saved in the handset phonebook the stored name is displayed L Some SMS service providers attach ...

Page 42: ... base unit is reset to its default settings the contents of the receive and send lists will be erased Storing the PBX line access number for PBX users only Store your PBX line access number 4 digits max so that SMS messages are sent properly When sending SMS messages to entries in the handset phonebook or redial list the PBX line access number will be deleted 1 Press middle soft key 2 Select X the...

Page 43: ...een uppercase and lowercase To enter another character located on the same dial key press to move the cursor to the next space then press the appropriate dial key This is not necessary when entering text in LetterWise mode Character entry modes Several character entry modes are available When the unit displays the character entry screen press p right soft key then select a character entry mode and...

Page 44: ...ice 44 Alphabet character table ABC Numeric entry table 0 9 Greek character table M Extended character table N L The following are used for both uppercase and lowercase TCD320FX e book Page 44 Tuesday January 18 2005 1 25 PM ...

Page 45: ...wn greeting message or use a prerecorded greeting message Recording a greeting message You can record your own greeting message 2 minutes and 30 seconds max 1 Press middle soft key 2 Select u then press 3 Select Record then press 4 Select Record Greeting then press L Hold the handset about 20 cm away and speak clearly into the microphone 5 Press Z to stop recording L The greeting message is played...

Page 46: ...atedly L After playing back all of the new messages the answer on indicator will stop flashing but will remain lit up when the answering system is turned on L While listening to messages you can switch between the receiver and speaker by pressing C or s Repeating skipping stopping erasing a message during playback L To repeat a message during playback press If pressed within the first 5 seconds of...

Page 47: ...early into the microphone 5 Press Z to stop recording 6 Press ih Note L Voice memos are treated as new messages L Error is displayed if the voice memo is less than 1 second long Memory capacity The total recording capacity including your greeting message caller messages voice memos audible call announcements and recorded conversations is about 15 minutes A maximum of 64 messages can be recorded No...

Page 48: ...em remotely This code prevents unauthorised parties from listening to your messages remotely After you store your remote access code remote operation is possible 1 Press middle soft key 2 Select u then press 3 Select Settings then press 4 Select Remote Code then press 5 To turn on remote operation enter a 3 digit remote access code L To turn off remote operation press 6 Press 7 Press ih Using the ...

Page 49: ...l announce the remaining recording time after the last message is played back L If message memory is full erase unnecessary messages page 49 Remote commands You can press dial keys to access certain answering system functions without waiting for the voice guidance to prompt you Turning on the answering system remotely If the answering system is off you can turn it on remotely 1 Dial your phone num...

Page 50: ...g the caller s recording time You can change the maximum message recording time allotted to each caller or set the unit to greet callers but not record messages 1 Press middle soft key 2 Select u then press 3 Select Settings then press 4 Select Recording Time then press 5 Select the desired setting then press 6 Press ih Note L When the message recording time is set to Greeting Only and the answeri...

Page 51: ... until you have listened to all new messages 1 Press middle soft key 2 Select u then press 3 Select Settings then press 4 Select New Msg Alert then press 5 Select On or Off then press 6 Press ih TCD320FX e book Page 51 Tuesday January 18 2005 1 25 PM ...

Page 52: ...e only possible between handsets in the same radio cell Registering a handset to a base unit To register an additional handset to a base unit easy registration The included handset and base unit are preregistered After purchasing an additional handset register it to the base unit Ensure that the additional handset is switched on If it is not on press and hold ih for few seconds to turn the handset...

Page 53: ...ve calls using that base unit only If the handset is out of range of that base unit no calls can be made 1 Press middle soft key 2 Select Y then press 3 Select Select Base then press 4 Select the desired base unit number or Auto then press L The handset starts searching for the base unit Cancelling a handset A maximum of 6 handsets can be registered to a base unit A handset can cancel its own regi...

Page 54: ...base unit you must turn the repeater mode on Turning the repeater mode on off 1 Press middle soft key 2 Select Z then press 3 Enter 0000 default base unit PIN L If you changed the PIN enter it page 34 4 Select Other Options then press 5 Select Repeater Mode then press 6 Select On or Off then press 7 Press ih Note L After turning repeater mode on off you will not be able to make or receive calls fo...

Page 55: ...the call transfer press ih To establish a conference call press 3 Transferring a call without speaking to the other handset user 1 During an outside call press INT then press the desired handset number L The other handset rings if it is within range of the base unit and turned on 2 Press ih L The outside call rings at the other handset Note L k flashes to indicate the outside call is on hold L If ...

Page 56: ...rely fastened to the wall L Do not pinch the telephone line cord and AC adaptor cord between the base unit and the wall L Use the following wall template to position the screws before drilling 60 mm Screws Hooks 60 mm TCD320FX e book Page 56 Tuesday January 18 2005 1 25 PM ...

Page 57: ...itch between uppercase and lowercase To enter another character located on the same dial key press to move the cursor to the next space then press the appropriate dial key This is not necessary when entering text in LetterWise mode Character entry modes Several character entry modes are available When the unit displays the character entry screen press p right soft key then select a character entry...

Page 58: ...8 Alphabet character table ABC Numeric entry table 0 9 Greek character table M Extended 1 character table N L The following are used for both uppercase and lowercase TCD320FX e book Page 58 Tuesday January 18 2005 1 25 PM ...

Page 59: ...Useful Information 59 Extended 2 character table O L The following are used for both uppercase and lowercase Cyrillic character table P TCD320FX e book Page 59 Tuesday January 18 2005 1 25 PM ...

Page 60: ...ge 52 L The handset is too far from the base unit Move closer L The AC adaptor is not connected Check the connections The handset display is blank L The handset is not turned on Turn the power on page 12 The handset will not turn on L Make sure that the batteries are installed correctly page 11 L Fully charge the batteries page 11 L Clean the charge contact and charge again page 11 The display is ...

Page 61: ... Turn it off page 15 The unit does not ring L The ringer volume is turned off Adjust the handset ringer volume page 25 and the base unit ringer volume page 32 L The night mode feature is turned on Turn it off page 26 32 The batteries should be charging but the battery icon does not change L Clean the charge contact and charge again page 11 L The AC adaptor is disconnected Plug in the AC adaptor A ...

Page 62: ...n is not displayed L You must subscribe to Caller ID service L Your unit is connected to a telephone line with DSL service We recommend connecting a filter contact your DSL service provider to the telephone line between the base unit and the telephone line jack While viewing caller information the display returns to standby mode L Do not pause for over 1 minute while searching I cannot register a ...

Page 63: ...e unit and the telephone line jack FD is displayed L The unit could not connect to the SMS message centre Confirm that the correct SMS message centre numbers are stored page 39 Confirm that SMS is turned on page 39 FE is displayed L An error occurred while sending the message Try again E0 is displayed L Your phone number is permanently withheld or you have not subscribed to the appropriate service...

Page 64: ...ou are entering the wrong remote access code Confirm that the correct remote code is entered If you forget the remote access code store a new remote access code again page 48 L You are pressing the dial keys too quickly Press each key firmly L The answering system is turned off Turn it on page 49 L You are using a pulse telephone Try again using a touch tone phone While recording a greeting messag...

Page 65: ...0 240 V 50 Hz Power consumption Base unit Standby Approx 3 5 W Maximum Approx 9 2 W Operating conditions 5 C 40 C 20 80 relative air humidity dry Dimensions Base unit Approx 111 mm 121 mm 123 mm Handset Approx 148 mm 48 mm 32 mm Mass weight Base unit Approx 210 g Handset Approx 130 g Note L Specifications are subject to change L The illustrations used in these operating instructions may differ sli...

Page 66: ... Language 28 Standby mode 27 E Emergency numbers 33 H Handset Additional handsets 52 Cancelling 53 Locator 17 PIN 29 Power on off 12 Registration 52 Resetting 29 Settings 24 I Intercom 54 K Key lock 15 Keytones 29 L LetterWise 29 43 57 M Making calls 14 Missed calls 36 Mute 15 N Night mode Base unit 32 Handset 26 O One touch dial 19 P Pause 16 33 Phonebook copy 23 Phonebooks Handset phonebook 18 S...

Page 67: ...Index 67 Volume Receiver 14 Ringer Base unit 32 Ringer Handset 25 Speakerphone 14 W Wall mounting 56 Wallpaper 27 TCD320FX e book Page 67 Tuesday January 18 2005 1 25 PM ...

Page 68: ...right This material is copyrighted by Panasonic Communications Co Ltd and may be reproduced for internal use only All other reproduction in whole or in part is prohibited without the written consent of Panasonic Communications Co Ltd 2005 Panasonic Communications Co Ltd All Rights Reserved TCD320FX e book Page 68 Tuesday January 18 2005 1 25 PM ...

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