Olivetti d-COLOR MF 2400 User Manual Download Page 84

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Printing Received Faxes

5-10

8 1/2 ×
13 1/2

OFF

Less than 335

1 page

356 – 662

Divide into 2 pages

663 – 989

Divide into 3 pages

990 –

Divide into 4 pages or more

Less than 331

1 page

332 – 654

Divide into 2 pages

655 – 977

Divide into 3 pages

978 –

Divide into 4 pages or more

Recording
paper size

Footer Length of received

image [mm]

Printing

Summary of Contents for d-COLOR MF 2400

Page 1: ...Facsimile User s Guide d COLORMF2400 Code 569404en...

Page 2: ......

Page 3: ...hich could compromise the conformity attested to above as well as the characteristics of the product incorrect electrical power supply incorrect installation incorrect or improper use or use not in co...

Page 4: ...x 2...

Page 5: ...duction 1 1 Machine Parts 1 2 Front View 1 2 Rear View 1 3 2 Control Panel and Configuration Menu 2 1 About the Control Panel 2 2 Fax Mode Screen 2 5 Main Screen 2 5 Entering Fax Mode 2 8 Symbol list...

Page 6: ...Book 3 11 Using the Search Function of the Address Book 3 12 Using the Redial Function 3 13 Specifying Multiple Recipients 3 14 Sending a Fax to Multiple Recipients Broadcast Transmission 3 14 Sending...

Page 7: ...nder s Information When Printing Faxes 5 6 Method of printing during reception 5 7 REDUCTION RX ON 5 7 REDUCTION RX OFF 5 9 REDUCTION RX CUT 5 11 6 Registering Recipients 6 1 About the Dial Register F...

Page 8: ...g 8 1 Problems When Sending Faxes 8 2 Problems When Receiving Faxes 8 3 Other Problems 8 4 Error Messages on the Message Window 8 5 9 Appendix 9 1 Technical Specifications 9 2 Entering Text 9 4 Key Op...

Page 9: ...1 Introduction...

Page 10: ...eed cover 2 b Document guide 2 c Document feed tray 2 d Extension tray 2 e Document output tray 2 f Document stopper d The ADF may appear as document cover in some status and error messages d Lower th...

Page 11: ...achine Parts 1 3 Rear View 1 10Base T 100Base TX 1000Base T IEEE 802 3 Ether net interface port 2 USB port 3 Power switch 4 Power connection 5 LINE telephone line jack 6 TEL telephone jack 7 Rear cove...

Page 12: ...Machine Parts 1 4...

Page 13: ...2 Control Panel and Configuration Menu...

Page 14: ...2 Auto RX indica tor Lights up when the automatic receiving func tion is selected For details refer to Receiving Faxes Automati cally on page 5 2 3 Message window Displays settings menus and messages...

Page 15: ...ts color copying scanning or faxing 10 Start indicator Lights up in blue when copying and fax trans mission are possible Lights up in orange when copying and fax transmissions are not possible for exa...

Page 16: ...ions with the receiver on the hook For details refer to Sending a Fax Manually Using the On Hook Key on page 3 23 or Receiving Faxes Manually on page 5 3 18 Redial Pause key Recalls the last number di...

Page 17: ...DATE TIME in the UTILITY menu 2 Available mem ory Indicates the percentage of memory available for scanning and fax operations 3 Fax settings Allows the current settings to be checked and the various...

Page 18: ...No Indication Description 1 Fax quality Indicates the fax quality that is selected For details on selecting the fax quality refer to FAX TX OPERATION Menu on page 2 19 and Select ing the Image Qualit...

Page 19: ...page 2 19 and Memory Transmission and Direct Transmis sion on page 3 20 5 CANCEL RESERV Select this menu item to display the list of jobs queued for transmission and to delete a job For details refer...

Page 20: ...g dialed Ringing The machine is being called Sending The document is being sent Receiving A document is being received Number of scan ning document pages The number of scanning document pages appears...

Page 21: ...enu is structured as shown below d For details on specifying settings on the UTILITY menu refer to Specifying Settings in UTILITY Menu on page 2 28 UTILITY ACCESSIBILITY MACHINE SETTING PAPER SETUP AD...

Page 22: ...NE SETTING and ADMIN MANAGE MENT menus refer to the Printer Copier Scanner User s Guide on the Documentation CD DVD MACHINE SETTING Menu Specify settings related to machine operations and displays by...

Page 23: ...and faxing stop when the toner has run out BW CONTINUE Monochrome printing monochrome copying and fax reception can continue when one or more color toners run out while black toner still remains ENABL...

Page 24: ...ible only by the admin istrator To display the settings for this menu select ADMIN MAN AGEMENT use the keypad to type in the 6 digit administrator access code default 000000 and then press the Select...

Page 25: ...UTILITY Menu 2 13 DETECT DIAL TONE COMM SETTING TONE PULSE LINE MONITOR PSTN PBX USER SETTING PTT SETTING DATE TIME DAYLIGHT SAVING DATE FORMAT PRESET ZOOM USER FAX NUM BER USER NAME SUPPLIES REPLACE...

Page 26: ...is no answer for example when the line is busy INTER VAL Settings 1 99 min Default Depends on PTT SETTING Specify the interval between redial attempts CONFIRM FAX NO Settings OFF ON Select whether or...

Page 27: ...cannot be changed LINE MONITOR Settings OFF LOW HIGH Select the volume of the monitoring sound of the transmission signal d Even when OFF is selected the monitoring sound can be heard when the On hoo...

Page 28: ...RKEY U S A UNITED KINGDOM VIETNAM Select the country where this machine is installed DATE TIME Settings TIME 00 00 23 59 Default 00 00 DATE 08 01 01 32 12 31 Default 08 01 01 ZONE GMT 12 00 GMT 12 00...

Page 29: ...isting of numbers spaces and can be entered The specified number is printed in the header of outgoing faxes The default setting is blank USER NAME Enter your name A maximum of 32 characters can be ent...

Page 30: ...e or key to quickly select the desired destination A maximum of 20 destinations can be regis tered in the favorite list For details refer to Favorite List on page 6 3 SPEED DIAL Register frequently us...

Page 31: ...dcast destina tions as a group dial destination Multiple des tinations can be recalled simply by selecting a registered group A maximum of 20 group dial destinations can be registered A maximum of 50...

Page 32: ...print such as news papers and documents containing detailed illustrations STD PHOTO Select this setting for photo documents containing regular photos FINE PHOTO Select this setting for photo documents...

Page 33: ...mission is performed in real time in the transmission sequence of the destinations If there are many pages in the document the fax can be sent with this method without the memory becoming full To cha...

Page 34: ...X OPERATION Menu Specify settings related to fax receptions by selecting FAX RX OPERATION in the UTILITY menu FAX RX OPERATION MEMORY RX MODE NO of RINGS REDUCTION RX RX PRINT RX MODE FORWARD FOOTER S...

Page 35: ...turned off For details on specifying settings refer to Set ting Up the Memory RX Mode on page 2 29 NO of RINGS Settings 1 16 Default Depends on PTT SETTING Enter the number of rings between 1 and 16...

Page 36: ...oes not automatically receive the fax Reception begins after mak ing a connection by picking up the tele phone receiver or pressing the On hook key then pressing the Start key For details on manual re...

Page 37: ...er tray can be used to supply paper when printing received documents or transmission reports A paper tray that cannot be used for supplying paper can also be speci fied d If an optional Lower Feeder U...

Page 38: ...printed automatically when the 60th transmission reception is reached TX RESULT REPORT Settings ON ON ERROR OFF Select whether the report showing the result of a transmission is printed automatically...

Page 39: ...showing the result of a reception is printed automatically after the reception is finished ON Prints the report after each reception ON ERROR Prints the report after a reception only if an error occu...

Page 40: ...t a specified time This is convenient for example when confidential documents are received Memory reception can be used with the following settings Start end time settings Not set MEMORY RX MODE funct...

Page 41: ...de begins and then press the Select key The ending time input box appears d To specify no start time press the Select key without specifying a time The password input box appears Continue with step 7...

Page 42: ...is canceled d If faxes are saved in memory printing of the faxes begins Specifying Forwarding Settings 1 Press the or key to select UTILITY and then press the Select key 2 Press the or key to select F...

Page 43: ...3 Sending Faxes...

Page 44: ...inal documents that are bound together for example with paper clips or staples d Do not load more than 35 sheets otherwise an original document misfeed or damage to the document or machine may occur d...

Page 45: ...Book function Using the Redial Pause key d For details on specifying the recipient refer to Specifying a Recipient on page 3 9 For details on using the Redial Pause key refer to Using the Redial Funct...

Page 46: ...T on page 7 4 d If you want to cancel a scanned document queued for transmis sion or a fax waiting to be redialed select CANCEL RESERV from the menu For details refer to Cancelling a Queued Trans miss...

Page 47: ...f the original glass 5 Gently close the ADF cover d Closing it too quickly may cause the document to move on the original glass 6 Select the document image quality d For details on selecting the docum...

Page 48: ...ES and then press the Select key d If FAX TX in ADMIN MANAGEMENT PASSWORD SETTING FULL FUNC NO has been restricted type in the number speci fied for FULL FUNC NO after pressing the Start key d If the...

Page 49: ...ct this setting for documents containing hand writing or for computer printouts FINE TEXT Select this setting for documents containing small print S FINE TEXT Select this setting for documents contain...

Page 50: ...en press the Select key d STD TEXT FINE TEXT S FINE TEXT STD PHOTO FINE PHOTO or S FINE PHOTO may appear depending on the set ting selected for FAX TX OPERATION in the UTILITY menu 2 Press the or key...

Page 51: ...to type in the fax number for the recipient d The keys that can be used to enter the fax number are the num ber keys 0 through 9 and Press the Redial Pause key to enter P pause However this cannot be...

Page 52: ...ct destina tion 3 Press the Select key again 4 Press the or key to select FINISH and then press the Select key The destination is specified d If a group dial destination was selected multiple destinat...

Page 53: ...number the recipient can be found by using the List or Search function of the address book Follow the procedure described below to search using the List function of the address book 1 Press the Addre...

Page 54: ...for the desired recipient d Enter the name programmed in the speed dial number or the group dial number For details on entering text refer to Entering Text on page 9 4 d Text up to 10 characters long...

Page 55: ...ent 3 13 Using the Redial Function To send a fax to the last number dialed press the Redial Pause key to recall the fax number 1 Press the Redial Pause key Check that the desired fax number appears in...

Page 56: ...age Window on page 7 3 and About the Reports and Lists on page 7 4 1 Position the document to be faxed 2 If desired select the image quality d For details refer to Selecting the Image Quality on page...

Page 57: ...y To delete a destination press the or key to select the destination to be deleted after selecting CHECK EDIT to check the destinations and then press the Stop Reset key When a message appears request...

Page 58: ...p dial number is not registered with a fax num ber the message NOT FAX NO appears In addition if the entered group dial number is not registered with a recipient the message NOT REGISTERED appears Ent...

Page 59: ...the image quality d For details refer to Selecting the Image Quality on page 3 7 3 Press the or key to select TIMER TX and then press the Select key The TIMER TX SETTING screen appears 4 Using the key...

Page 60: ...art key to begin scanning and then the machine enters transmission standby mode appears in the screen when the machine is in standby mode d If you want to cancel a timer transmission select CANCEL RES...

Page 61: ...d For details refer to Selecting the Image Quality on page 3 7 3 Select destinations for the batch transmission from the favorite list or specify their speed dial number d For details on selecting des...

Page 62: ...there are many pages in the document the fax can be sent with this method without the memory becoming full d As a default MEMORY TX memory transmission is selected The default setting can be changed f...

Page 63: ...Reset key A message appears requesting confirmation to cancel the setting Select YES and then press the Select key d If FAX TX in ADMIN MANAGEMENT PASSWORD SETTING FULL FUNC NO has been restricted typ...

Page 64: ...the handset and check that the dial tone can be heard 4 Specify the fax number of the recipient by using the telephone to dial the fax number d The fax number of the recipient can also specified using...

Page 65: ...the recipient d The keys for registered destinations can be used even if the On hook key has been pressed For details refer to Specifying a Recipient on page 3 9 Group dial destinations cannot be spec...

Page 66: ...ils refer to Selecting the Image Quality on page 3 7 3 Press the On hook key 4 Directly type in the first number or select it from the favorite list or speed dial destinations d Refer to Specifying a...

Page 67: ...sing the or key select the job to be deleted d The following types of job are displayed MEMORY Normal transmission queued in memory BROADCAST Broadcast transmission TIMER TX Timer transmission fax FOR...

Page 68: ...the UTILITY menu and then set FAX TX OPERATION HEADER to ON For details refer to FAX TX OPERATION Menu on page 2 19 Element Description Transmission date time Shows the date time that the fax was sen...

Page 69: ...4 Faxing From a Computer PC FAX...

Page 70: ...ocol PC FAX Settings Common Buttons The buttons described below appear on each tab OK Click to exit the Printing Preferences dialog box saving any changes made Cancel Click to exit the Printing Prefer...

Page 71: ...dress Book tab allows you to Register frequently used destinations Register multiple frequently used destinations Edit delete recipient information Import export recipient information d The informatio...

Page 72: ...ndows Vista Server 2008 1 From the Start menu select Control Panel and then click Hardware and Sound to select Printers 2 Right click the Color MF24 2 FAX printer icon and then select Printing Prefere...

Page 73: ...ing on the appli cation 5 In the Destinations Settings tab specify the destination When directly typing in the fax number of the recipient enter the information in the Name and Fax Number boxes under...

Page 74: ...d is selected the recipient is determined when the fax is sent and the destination information for only the corresponding recipient is printed Sender The information for the sender of the fax can be p...

Page 75: ...5 Receiving Faxes...

Page 76: ...ration is needed in order to receive the fax Reception begins after the specified number of rings d If the RX MODE parameter on the FAX RX OPERATION menu is set MANUAL RX the fax is not received autom...

Page 77: ...ion If a telephone is connected to this machine and the same line is used for phoning and faxing the fax can be received after picking up the handset 1 After the telephone rings pick up the handset d...

Page 78: ...ption begins d If the handset was picked up return it to its cradle after reception is finished d If FAX TX in ADMIN MANAGEMENT PASSWORD SETTING FULL FUNC NO has been restricted type in the number spe...

Page 79: ...nt containing multiple pages is received To enable duplex printing set FAX RX OPERATION DUPLEX PRINT in the UTILITY menu to ENABLE However duplex printing cannot be performed under the following condi...

Page 80: ...the footer d To print the footer set FAX RX OPERATION FOOTER to ON For details refer to FAX RX OPERATION Menu on page 2 22 Item Description This machine s fax num ber Shows the fax number specified f...

Page 81: ...289 image length reduction 314 570 Divide into 2 pages with 100 571 851 Divide into 3 pages with 100 852 Divide into 4 pages with 100 ON Less than 285 1 page with 100 286 309 1 page with 285 image le...

Page 82: ...ith 100 681 1016 Divide into 3 pages with 100 1017 Divide into 4 pages with 100 8 1 2 13 1 2 OFF Less than 335 1 page with 100 336 359 1 page with 335 image length reduction 360 662 Divide into 2 page...

Page 83: ...ges 840 Divide into 4 pages or more Letter OFF Less than 271 1 page 272 534 Divide into 2 pages 535 797 Divide into 3 pages 798 Divide into 4 pages or more ON Less than 267 1 page 268 526 Divide into...

Page 84: ...356 662 Divide into 2 pages 663 989 Divide into 3 pages 990 Divide into 4 pages or more ON Less than 331 1 page 332 654 Divide into 2 pages 655 977 Divide into 3 pages 978 Divide into 4 pages or more...

Page 85: ...e mm Printing A4 OFF Less than 289 1 page 290 313 Print into 1 page 1 24mm of end is cut 314 570 Divide into 2 pages 571 594 Divide into 2 pages 1 24mm of end is cut 595 851 Divide into 3 pages 852 Di...

Page 86: ...2 pages 1 24mm of end is cut 551 785 Divide into 3 pages 786 Divide into 3 pages Legal OFF Less than 348 1 page 349 371 Print into 1 page 1 24mm of end is cut 372 688 Divide into 2 pages 689 712 Divid...

Page 87: ...de into 2 pages 1 24mm of end is cut 687 989 Divide into 3 pages 990 Divide into 3 pages ON Less than 331 1 page 332 355 Print into 1 page 1 24mm of end is cut 356 654 Divide into 2 pages 655 678 Divi...

Page 88: ...Printing Received Faxes 5 14...

Page 89: ...6 Registering Recipients...

Page 90: ...d dial destinations When sending a fax transmission type in the speed dial number to recall the fax number For details on registering destinations refer to Speed Dialing on page 6 5 Group Dial Multipl...

Page 91: ...step 5 4 Check that ADD is selected and then press the Select key 5 Type in the speed dial number 1 220 and then press the Select key To program a group dial number press the Addressbook key type in...

Page 92: ...appears 4 Press the or key to select CHECK EDIT and then press the Select key 5 Press the or key to select the destination to be deleted and then press the Stop Reset key 6 Check that YES is selected...

Page 93: ...be selected appears after the Select key is pressed Select MANUAL SETTING and then press the Select key d For details on entering editing numbers refer to Entering Text on page 9 4 d If the destinati...

Page 94: ...ansmission settings are specified Continue with step 11 d For details on entering editing text and the characters that can be entered refer to Entering Text on page 9 4 10 Press the or key to select t...

Page 95: ...DELETE was selected the settings registered with the speed dial number are deleted This completes the procedure when it is deleted 6 If desired edit the name fax number modem speed and batch transmis...

Page 96: ...r to Entering Text on page 9 4 d If the destination is already registered with the specified group dial number REGISTERED appears Press the Back key to return to the DIAL REGISTER screen and then cont...

Page 97: ...ed destinations are specified If no more recipients are to be specified continue with step 9 9 Select FINISH and then press the Select key The destinations are registered as the group dial destination...

Page 98: ...h step 6 If DELETE was selected the settings programmed for the group dial number are deleted This completes the procedure when it is deleted 6 If you want to change the name of the group enter the ne...

Page 99: ...7 Confirmation Mode...

Page 100: ...The TOTAL PRINT screen appears 3 Press the or key to scroll through the screen until FAX PRINT appears Check the total number of pages printed as faxes d To return to the Fax mode screen press the St...

Page 101: ...s can be viewed In addition the transmission reception results that are displayed can be printed by pressing the Start B W key 1 Press the or key to select REPORT STATUS and then press the Select key...

Page 102: ...ORT and then press the Select key 3 Press the or key to select the desired report press the Select key and then Start key The report is printed TX RESULT REPORT The session number recipient name date...

Page 103: ...eptions For details refer to REPORTING Menu on page 2 26 MEMORY DATA LIST This is a list of documents queued to be sent and documents specified for timer transmission including batch transmission The...

Page 104: ...sion settings appears below DETAIL GROUP DIAL LIST The group dialing settings are printed in numerical order FA NO DESTINATION STATION DESTINATION NUMBER SPEED SET DATE FA 01 AAA NEWYORK 012345678 33...

Page 105: ...8 Troubleshooting...

Page 106: ...to send the fax The document is scanned at an angle The document guides are not adjusted to the width of the document Slide the document guides to fit the width of the document The fax received by the...

Page 107: ...been performed incorrectly Check the transmission procedure and then try sending the fax again The fax number may be wrong Check the fax number The destination in the favorite list the speed dial dest...

Page 108: ...with the caller s fax machine Make a copy to check that this machine is operating correctly and then if the copy was printed correctly have the recipient check the condition of their fax machine Sympt...

Page 109: ...being performed in Copy mode or Scan mode Press the Fax key to check the error condition and take appro priate measures HUNG UP THE PHONE The receiver of the con nected telephone is lifted Replace th...

Page 110: ...scanned image has exceeded the capacity of the memory If MEMORY RX MODE is set to ON cancel memory reception mode and print received documents stored in the memory Send the fax manually REDIAL ALL FAI...

Page 111: ...9 Appendix...

Page 112: ...e A4 Letter Legal 8 1 2 13 1 2 Edge erase 4 0 mm top bottom left right Transmission resolution Standard 203 98 dpi Fine 203 196 dpi Super Fine 203 392 dpi PC FAX Operating system Windows Server 2003 3...

Page 113: ...Technical Specifications 9 3 d For details on other specifications refer to the Printer Copier Scan ner User s Guide on the Documentation CD DVD...

Page 114: ...to enter numbers letters and symbols List of characters available with each key of the keypad Entering Fax Numbers To display your fax number select ADMIN MANAGEMENT USER SET TING USER FAX NUMBER in t...

Page 115: ...ters 1 A 1 1 1 _ 2 2 ABC2abc 3 3 DEF3def 4 4 GHI4ghi 5 5 JKL5jkl 6 6 MNO6mno 7 7 PQRS7pqrs 8 8 TUV8tuv 9 9 WXYZ9wxyz 0 0 space 0 Keypad Key Available characters 1 A 1 1 _ 1 2 2 ABC2abc 3 3 DEF3def 4 4...

Page 116: ...J Office as an example 1 Press the 6 key twice N is entered 2 Press the 5 key once J is entered 3 Press the 0 key once A space is entered 4 Press the 6 key three times O is entered 5 Press the 3 key s...

Page 117: ...nly part of the entered text use the or key to move the cursor _ to the character that you want to delete and then press the Back key If the same key is to be used to enter two characters in a row pre...

Page 118: ...Entering Text 9 8...

Page 119: ...ey 2 2 Batch transmission 3 19 C Canceling Memory 3 25 Chain dial 3 24 Changing deleting Favorite list 6 4 Group dial 6 10 Speed dial 6 7 Confirm 7 1 Control panel 1 2 Counters 7 2 Fax printing 7 2 To...

Page 120: ...IST 7 6 MEMORY DATA LIST 7 5 Printing 7 4 SPEED DIAL LIST 7 6 M Manual Reception 5 3 Transmission 3 22 Manual Polling RX 5 4 Manual transmission On hook key 3 23 Using telephone 3 22 Memory Cancel del...

Page 121: ...ransmission 3 22 Memory transmission 3 20 PC FAX transmission 4 5 Redial 3 13 Timer 3 17 Using ADF 3 2 Using original glass 3 5 Specifications 9 2 Specifying a recipient Direct dialing 3 9 Favorite li...

Page 122: ...Index 9 12...

Page 123: ...n 2 Limits for harmonic current emissions equipment input current 16 A per phase EN 61000 3 3 2008 Electromagnetic Compatibility EMC Part 3 Limits Section 3 Limitation of voltage fluctuations and flic...

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